Almost all about Google Drive

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Almost all about Google Drive

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Almost all about Google Drive

Dr V N KrishnachandranDepartment of Computer ApplicationsVidya Academy of Science & TechnologyThrissur – 680501

(November 2013)

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Outline

1. Preliminaries >2. How to access My Drive >3. How to upload files >4. File operations >5. Installation of Google Drive folder >6. Storage space >7. Sharing >8. Google Drive on mobile devices >9. Google Drive in Linux >10.Uninstall Google Drive >

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§ 1Preliminaries

Outline

Cloud Storage

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§ 1. Preliminaries Outline

• Google Drive launched in April 2012.• A replacement for Google Docs • Has all features of Google Docs • More storage

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Two components

My Drive in webGoogle Drive folder in PC

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My Drive in web

• In the web, in the cloud• Maintained by Google• Stored in Google servers

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Google Drive folder

• In our desktop PC• Maintained by us

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§ 2How to access My Drive

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Outline

My Drive• Automatically created • Created when Gmail account is created• Accessible after login via Gmail account

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§ 2. How to access My Drive Outline

To access My Drive Require only a Google account

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Step 1: Sign in to the Gmail account

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§ 2. How to access My Drive

Step 2: Press the Google Apps button

Outline

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§ 2. How to access My Drive

Step 2: Press the Drive icon

Outline

My Drive window opens (see next slide)

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My Drive opened: Ready to go

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To access My Drive Require only a Google account

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Open the site:

https://drive.google.com/

View the login page(next slide)

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https://drive.google.com/

Sign in using Gmail username and password20


My Drive opened: Ready to go

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§ 3How to upload files

Outline

Click the red Upload icon in the left column23

§ 3. How to upload files Outline

Click the Files button Double click the file to be uploaded

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Uploading window26


Upload complete window27


View the uploaded file in the screen

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§ 4File operations

Outline

Check file name, five icons appear(see next six slides to see use of these icons) 30

§ 4. File operations Outline

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§ 5Installation of

Google Drive Folder

Outline

Download and run googledrivesync.exe

googledrivesync.exe can be obtained from My Drive window

(see next two slides)

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§ 5. Installation of Google Drive folder Outline

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1. Click

2. Download googledrivesync.exe and run it to install and start Google Drive on your PC

3. Enter your Google Account username and password in the window that opens. This will be the account associated with Google Drive for your PC.

4. Complete the installation package instructions

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§ 5. Installation of Google Drive folder

Procedure

Outline

The process creates a folder named Google Drive in your PC

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Launch Google Drive for your PC from the Start menu. Google Drive folder opens.

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Drag files and folders into your Google Drive folder

to begin syncing items to My Drive


Google Drive folder works like any other folder in our PC

The difference is this: when we add a file to it, the file is automatically uploaded to My Drive.

Every time we rename, remove, or move a file to this folder, the changes

will be instantly reflected in My Drive.

We can store files and have access to themfrom any device that has internet access.

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§ 6Storage

Outline

Your storage limit

You have 15 GB of free storage to share between

Google Drive, Gmail, and Google+ Photos. 47

§ 6. Storage Outline

Your storage use is based on which of the following items you’ve stored in these three products

Gmail: All the messages and attachments in your mail, including those in Spam and Trash.

Drive: Files you’ve stored in Drive, like PDFs, images, and videos. Anything you’ve made with Docs, Sheets, and Slides won’t count towards your storage limit.

Google+ Photos: Only photos over 2048 x 2048 pixels and videos longer than 15 minutes count towards your storage limit.

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Google Apps offers up to 30GB of storage per user

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Vidya Academy of Science & Technology is using Google Apps for education

for providing email accounts.50


If we access Google Drive via the username*******@vidyaacademy.ac.in

we can use 30GB storage space free of charge.

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mailto:*******@vidyaacademy.ac.in

mailto:*******@vidyaacademy.ac.in

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§ 7Sharing

Outline

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§ 7. Sharing Outline

Click on the Share icon(see next slide)

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To set visibility options, click Change(see next slide) 55


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§ 7. Sharing

Sharing Settings

Outline

Private

Best setting for personal documents.

Good option if we want to collaborate with a small group of people.

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Anyone with the link

Like an unlisted phone number. Another person can only view it if they have the exact URL of the

document, file or folder. 58


Public on the web

Public documents and filescan show up in search results,

and anyone who finds the web address of the document can access it.

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Owners, editors, viewers60


If you create, sync, or upload a file, you're the owner of that item. Owners can:• Edit Google documents, spreadsheets,

presentations• Invite more editors, commenters, and viewers• Delete files and folders• Remove access for any collaborator• Transfer ownership to another person• Add and remove something from a folder

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Editors can:

• Edit Google docs, sheets, slides• Invite or remove other collaborators, if the owner

has given this permission• View the list of other collaborators• Make a copy of something to save in Google Drive• Add and remove items from a folder• Can not permanently delete a file or folder!

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Viewers can:

• View files and folders• Download or sync something to another device• Make a copy of something to save in Google Drive• Viewers can’t permanently delete a file or folder

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§ 8Google Drive on mobile devices

Outline

Google Drive on mobile devices

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§ 8. Google Drive on mobile devices Outline

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Install the Google Drive app for Android

To access Google Drive (My Drive) from your Android device, download the Drive app in Google Play.

For phones, you need Android version 2.1 or higher. For tablets, you need Android version 3.0 or higher.

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What you can do : Access, upload, share

• Use the Google Drive Android app to access your photos, documents, videos and other files stored on your Google Drive

• Upload files to Google Drive directly from your Android device

• Share any file with your contacts • Access files others have shared with you on

Google Drive

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What you can do : Access offline

• Make any file available offline so you can view them even when you don't have an Internet connection

• Manage files on the go

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What you can do : Create, edit

• Create and edit Google documents with support for tables, comments and rich text formatting

• Create and edit Google spreadsheets with support for text formatting, multiple sheets and sorting

• Edits to your Google documents and spreadsheets appear to collaborators in seconds

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What you can do : View, print

• View Google presentations with full animations and speaker notes

• View your PDFs, Office documents and more• Print files stored in Google Drive on the go using

Google Cloud Print

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§ 9Google Drive on Linux

Outline

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No Google Drive for Linux

§ 9. Google Drive on Linux Outline

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§ 9. Google Drive on Linux Outline

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§ 10Uninstall Google Drive

Outline

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• This process disables syncing, but leaves your Google Drive folder on your computer until you remove it.

• After you've uninstalled Google Drive you may delete your Google Drive folder and its contents without deleting anything in your Google Drive on the web.

Outline§ 10. Uninstall Google Drive

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Click the Google Drive icon in your system tray.


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Select Preferences from the menu.


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Choose Disconnect account.


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Go to Start menu, select Control Panel.Select Programs,

followed by Programs and Features.Select Google Drive, click Uninstall.


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Outline

Disconnect your computer from Drive

If you'd like to stop Drive from syncing to a computer, you can disconnect your computer from Drive. This might be desirable if, for example, your computer is stolen (see next slide).

§ 10. Uninstall Google Drive

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Sign in with the account you use with Google Drive.Go to your account's "Authorized Access" page.Under the heading "Connected Sites, Apps, and Services," look for "Google Drive," and then click the Revoke Access button next to it.

Once you've clicked the "Revoke Access" button, Drive will stop syncing with all of your devices. To restart syncing on any of your computers, sign in to Drive on those computers.


https://accounts.google.com/b/0/IssuedAuthSubTokens

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Thanks

Almost all about Google Drive

Education

Transcript of Almost all about Google Drive