All TRL Staff Meeting

TRL Staff MeetingApril 16, 2014

1st ever

Today• Mini-presentation

• Reflection: healthy organizations

• Carousel (‘walkabout”)

• Communications proposal

• Next steps…

WIC/ECBiomedDent & Vet Courseware

Fine Arts

Museum

MusicRIS

SciencesChem & MPA

Selected

Pub SvcsWho are we?

WIC/EC

BiomedDent & Vet

Courseware

Fine Arts

Museum

Music

SciencesChem & MPA

Selected

Pub Svcs

RIS

Insi

de V

an P

elt-D

ietri

chO

utside Van Pelt-Dietrich

WIC/ECCourseware

Museum Music

SciencesChem & MPA

Selected

Pub Svcs

RIS

BiomedDent & Vet

Fine Arts

Physical SpacesVirtual Spaces

Consultations

WorkshopsSystematic Reviews

Reference services

Administer Canvas

Provide study spaces

Research services Manage & grow

collections

Instructional services Posters

Guides & documentation

Market resources

Classrooms & support

Events

Services

Consultations

WorkshopsSystematic Reviews

Reference services

Administer Canvas

Provide study spaces

Research services Manage & grow

collections

Instructional services Posters

Guides & documentation

Market resources

Classrooms & support

We help Penn fulfill its mission.

2.5 months

Kim’s been @ Penn for

Things move rapidly here!

A snapshot of happenings in 2.5 months

1

Observation: Bureaucracy & hierarchy helps us get routine tasks completed efficiently. In a rapidly changing environment, it gets in the way.

The mismatch causes frustration.

And before you know it, you’ve opened a whole can of worms.

Today (and in TRL generally), let’s agree to level the field when it comes to generating ideas & solving complex problems. We all have something to contribute, regardless of position classification and experience.

Today is about blue-sky thinking & getting your ideas out of your head and out into the world where we can discuss & act upon them.

Today is about you.

Well, you, plural.

Thinking about metaphors, today could be about planting seeds of ideas….

…in preparation for harvest.

But that metaphor falls flat. !

We are anything but monoculture…

We are (or should aspire to be) more like rain forests.

Diversity per square foot leads to innovation, specialization, multiple perspectives — allows us to represent our community.

Each is unique with important contributions to make.

As an organization, we will be the best we can be

when everyone participates constructively

by contributing ideas, listening actively, &

providing constructive feedback.

We have started the journey. No turning back now…

My role: Facilitator

Think about a high

point in your career.

What was it about

the situation that

made it memorable?

What were the

organizational

dynamics?

Together, come up

with one guiding

principle that we

should adopt to

create our own

healthy organization.

Groups of 5-ishNo one from your immediate team

We did a carousel activity to answer some key questions. Info transcribed & available in our Confluence site.

Debrief

Modest Proposal

2

Observation: Communications across groups, time, and space can be challenging.

Confluence will be home to our meeting notes & reports

Everyone has read/write access. I’ll use the blog for agendas.

Weekly Reports: Footprints

Weekly ReportsAccomplishments

Interactions

Issues, misc.

On the horizon…

Weekly Reports: ExampleAccomplishments

Interactions

Issues, misc.

On the horizon…

RIS Biomed Library Museum Library

Courseware WIC Dental Library

Going away party! Omeka growing by leaps & bounds

Blackboard shut down

Weekly reports not intended to replace

MetriDoc. Continue to use as normal.

You Me

Weekly reports (15 mins.) Metridoc

Publish reports: weekly & metridoc

Tickets Chat

Others?

Timeline

• May: Invitation only, VIPs

• June: Open to all TRL

• July: Operational

Comms Summary

Confluence Footprints

Private: TRL info Private: Your contributions

project.library.upenn.edu

http://project.library.upenn.edu

Next steps…• Kim posts slides, notes, pix to

Confluence blog & sends follow-up note to group.

• You log into Confluence with your Active Directory (computer) login & password.

• You vote on the top 3 principles/guidelines.

• You tell Kim if you want to be a VIP for Weekly Reports.

Thank you!

Photo credits

Slide 8: http://www.flickr.com/photos/92132559@N00/304526237/






Slide 22: http://www.flickr.com/photos/56611644@N00/10385628015/ http://www.flickr.com/photos/22399204@N08/3186417260/ http://www.flickr.com/photos/59392555@N00/1534848906/ http://www.flickr.com/photos/119579943@N04/12971791535/



http://www.flickr.com/photos/92132559@N00/304526237/












Photo credits (continued)













All TRL Staff Meeting

Business

Transcript of All TRL Staff Meeting