All Hands Organizing Committee Intro Call
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Transcript of All Hands Organizing Committee Intro Call
ALL-HANDS ORGANIZING COMMITTEEINFORMATIONAL CALL
May 1, 2014
AGENDA
1. INTRODUCTION TO THE ALL-HANDS MEETING
2. INTRODUCTION TO CALL ATTENDEES “AROUND THE CUBE”
3. HOW TO ACCOMPLISH OUR GOALS?
4. BEST TIME FOR A STANDING CALL?
ALL-HANDS MEETINGJUNE 24-26, 2014
OUTCOME FOCUSED EVENT
Meeting Goals: Convergence on the Demonstration
Governance Charter, Next Steps on Implementation
State of CI in the Geosciences by sharing results of existing projects
Provide a forum for communication in the Geosciences
AROUND THE CUBE
Atmo-spheric
Chemistry
Climate & Large Scale
Dynamics
Paleo-Climate
Meteor-ology
Aeronomy
Space Weather
Magneto-spheric Physics
Solar Terrestrial
Igneous Petrology & Volcan-
ology
Structure &
Tectonics
Geo Ed & Workforce
Training
Geodesy
NCAR
Geophysics &
Geody-namics
Geobiology & Paleoen-
tology
Cryosphere & Ice
Dynamics
Critical Zone &
Soil Science
Chemical Ocean-ography
Geomor-phology
Hydrology
Sediment-ology & Strati-graphy
Marine Geophysics
Physical Ocean-ography
Marine Geology
BiologicalOcean-ography
Ocean Education
Ocean Drilling & Engineer-
ingSoftware
& Modeling
Bio-informatics
Ecosystems
Biology
High PerfComputing
Semantics &
Ontologies
Algorithms & DataMining
EarthCube CI
Solid and Aqueous Geochem
-istry
Who is EarthCube? EarthOceansAtmospherePolar
Roadmaps & Concept Designs (technical roadmaps and small prototype designs)
End-user Workshops & Stakeholder Alignment (identifying community needs & wants)
Test Governance Award (planning & demonstration phases)
Building Blocks, RCNs, and Conceptual Design Awards (current funded projects)
The EarthCube Journey
White Papers & Expressions of Interest (Geo & CI)
Dear Colleague Letter & Charrettes
201
1 2
012 2
013 P
rese
nt
PATH TO THE CHARTER03/25/14
04/30/14
06/24/14
07/15/14
Advisory Committee First Review
HOW DO WE ACCOMPLISH OUR GOALS?
Plenary Speaker
Opening Reception
Technology Sessions, Workshops, Hack-a-thons
Science Sessions
Table-top Exercises
Pop-Up Sessions
Networking Opportunities
Other events
MUST HAVES
Instantiated Groups Coming Together to Review and Participate in the Charter
Funded projects meeting
SCIENCE CHALLENGES
FROM END-USER WORKSHOPS
TECHNICAL CHALLENGES
DERIVED FROM THE END-USER WORKSHOPS
TECHNICAL CHALLENGES
DERIVED FROM THE END-USER WORKSHOPS IF YOU REMOVE THE WORD “DATA”
MEETING/CALL SCHEDULE
Proposed Dates (week of): 05/05 05/19 06/02 06/09 if necessary 06/16
Standing date/time: Thursdays at 11am PDT/noon
MDT/1pm CDT/2pm EDT?
WHAT ARE THE CRITICAL FUNCTIONS OF EARTHCUBE GOVERNANCE?
Group converged on 19 Critical Functions in 3 broad categories, including the following examples:
Leadership & Vision Setting, implementing, and revisiting as needed the strategic direction and plan (including
monitoring metrics)
Consistency and transparency in policies, procedures, and decision-making
Coordination with and recommendations to NSF
Advocacy & Engagement Dissemination & Communication: Branding to easily trace results and broad dissemination of EC
information across academic, private sector, and government
Engagement: End-user stakeholder engagement
Connections: Establishing partnerships to the organizations and initiatives and leverage existing resources
Guiding Technical Implementation Explicit connection between scientific process and technical functions
Maintaining alignment of funded projects
Stewardship of a reference architecture
Ensuring, improving, and monitoring the user experience
EXAMPLE OF REMAINING QUESTIONS
What constitutes “membership”?
How does the chair of the Steering Committee interact with the Program Office?
How do we ensure and promote collaboration and information flows between the various committees?
Is the Council of Data Facilities in the correct location?
Are the current guiding principles of EarthCube correct?
How do we clarify the EarthCube “niche”?
Advisory Board
OMG & Secretariat
Crowd Sourcing: Broader Public
June All Hands MeetingCharter MUST be presented at the meetingChanges can be made during the 2nd year.
Wordsmith work group (email call for participation; Google Docs)
Editing Committee (Secretariat and AAC members)
Review/ Feedback(early May to late May)
Decision Making(early to mid-June)
Crowd Sourcing: Assembly Groups
Analysis of Feedback(early June)
Arizona Team (Synthesize feedback)
Review/ Feedback(late June)
Construction of questions and set up of feedback collection system (drafted by AZ, reviewed by Synthesis Team)
Facebook & other Social Media
Create a Framing Document & FAQ to provide background (drafted by AZ, reviewed by Synthesis Team)
Preparation for Review(two weeks)
Editing Committee (Secretariat and AAC members)
Decision Making (July)
Vetting Process for Governance Charter
Finalizing the charter for review (AZ team)
Outreach to Chartered Groups with User Guides
Submission to NSF for Review
DISTRIBUTION OF THE STRUCTURE – A FRAMING DOCUMENT FOR THE CROWDSOURCING AKA “USERS GUIDE”
Framing statement on EarthCube, Direction, and How YOU can participate Recorded video, document, slide show
Including: The journey thus far
Science Drivers & Technical Challenges (links to documents)
Elements of the Production: List of Functions Identified
Draft Charter
Draft Organizational Structure
HOW TO CROWDSOURCE?
The Full Charter & Structure Presented via an online survey mechanism (e.g. Survey Monkey)
with line numbers and targeted questions for each section
Reviews coordinated by group (i.e. Secretariat, Assembly Workshop Attendees, Stakeholder Alignment Survey respondents, Professional Societies)
Send to: Professional Societies (AMS, AGI, AGU, GSA, ASLO)
XSEDE
Stakeholder Alignment Respondents
Assembly & End-User Workshops
Elements of the Charter Strategic Pathways Initiatives (3-4 targeted questions)
Quick response questions via Social Media