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ALBERTVILLE CITY COUNCIL

Monday, March 7, 2016

APPROVED MINUTES

ALBERTVILLE CITY HALL

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE

Acting Mayor Sorensen called the meeting to order at 7: 00 p.m.

2. ROLL CALL

Present: Acting Mayor Sorensen and Council members Hudson and Olson

Absent: Mayor Hendrickson and Council member Vetsch

7: 00 PM

Others Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City PlannerAl Brixius, Finance Director Tina Lannes, City Clerk Kimberly Olson, Fire Chief Eric Bullen, Shawn Olson, Mark Driste, Albert Barthel, Stephen Long, Eric Sovis, Jacob Kreutner, and Tim Daly

3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS

A. Fire Service Awards

Fire Chief Bullen recognized the following members of the Albertville Fire Department for theiryears of service: Eric Long ( 10 years), Shawn Olson ( 15 years), and Steve Long (20 years). Tim

Daly was presented a recognition of retirement for his 15 1/ z years of service to the department.

Jacob Kreutner received the Top Caller Award for responding to the most calls in 2015 and BradLawinger received the Paul Heinen Above and Beyond Award for service beyond duty.

4. PUBLIC FORUM — (time reserved 5 minutes)

District 30B Representative Lucero was present at the meeting to discuss the upcoming legislativesession. He stated he has been door knocking in his region to hear resident' s ideas for priorities inthe legislative session. He stated the session will be a compressed session, comprising of only 10weeks to conclude on May 23. Lucero listed the priorities he felt he heard from residents:

Transportation — continuation of I -94 expansion

Equity in EducationPro -life initiatives

Tax deductible health care

Data privacy and security2 °

damendment rights

Page 1

Sorensen inquired of Lucero if he feels transportation funding will be impacted due to projecteddecrease in the budget surplus. Lucero felt there may be less funding but transportation and tax cutsare top priorities from lesser priority areas.

Wright County Commissioner Mike Potter was present to discuss the recent activities of the CountyBoard. He stated Albertville, Otsego, and Wright County received $2.4 million for CSAH 19improvements. Upcoming initiatives for the board are Corridors of Commerce, CSAH 19/ 1 -94bridge scheduled for 2021, solutions for

57th

Street NE/CSAH 19 intersection, and the county' spublic works building came in $2.0 million under budget. They will also be looking at remodelingthe courts, maintenance of 551 miles of road, and compliance with new health and human services

laws. Nafstad thanked Commissioner Potter for his work, especially regarding his involvement withthe I94 Coalition, being so supportive of transportation and needed funding, and for his work toimprove the County' s cost participation policy. Potter emphasized the importance of road needs asthe county is expected to nearly double by 2040.

5. AMENDMENTS TO THE AGENDA

Motioned by Hudson, seconded by Olson, to approve the Agenda as presented. Ayes: Sorensen, Hudson, and Olson. Nays: None. Absent: Hendrickson and Vetsch. MOTION DECLAREDCARRIED.

6. CONSENT AGENDA

All items under the Consent Agenda are considered to be routine by the City staff and will beenacted by one motion. In the event an item is pulled, it will be discussed in the order it islisted on the Consent agenda following the approval of the remaining Consent items. Theseitems will be approved by a separate motion.

A. Approve the February 1, 2016 regular City Council meeting minutes as presentedB. Authorize the Monday, March 7, 2016 payment of claims as presented, except bills

specifically pulled which are passed by separate motion. The claims listing has beenprovided to City Council as a separate document and is available for public view at CityHall upon request

C. Approve Resolution No. 2016 -005 Approving Employees Possessing City Credit and GasCards and Their Designees

D. Approve entering into an annual contract with Legend Companies in the amount of $1, 975to provide technical support for Delta Systems

E. Partial Pay Estimate #5 to Omann Brothers Paying Inc. in the amount of $35,884.30 for57`

hStreet NE & Utility Improvements

F. Pay Estimate #2 and Final to Omann Brothers Paving Inc. in the amount of $15, 041. 77 forGreenhaven Road Improvements

Sorensen indicated there was a minor change to the Resolution 2016 -005.

Motioned by Hudson, seconded by Olson, to approve the Consent Agenda as noted. Ayes: Sorensen, Hudson, and Olson. Nays: None. Absent. Hendrickson and Vetsch. MOTION

DECLARED CARRIED.

City Council Meeting Minutes Page 2

Regular Meeting of March 7, 2016

7. PUBLIC HEARINGS — None

8. DEPARTMENT BUSINESS

A. City Council1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,

etc.)

There were no committee updates.

2). Parks Committee Notes from February 22, 2016 — No Action

Olson inquired if staff knows costs to put lights at the second ball field and Nafstad replied staff isreviewing quotes. Olson asked if there would be a cost savings if two of the ball fields had a sharedpole for lights and Nafstad replied the fields would not share poles and there appeared to be nosignificant cost savings from the quotes they received.

B. Planning/Zoning1). Dolphin Real Estate Request For Variance On Parking Requirements For

Burger King, Located At Lot 1, Block 1, Dolphin Real Estate AdditionBrixius reported that Burger King is looking to remove the play area inside the restaurant andreplace it with additional seating. The additional seating would require four additional stalls in theparking lot and Dolphin Real Estate has requested a variance from the parking requirements. Hestated Burger King has a high pedestrian patronage at their restaurant. The Albertville PremiumOutlet mall is the owner of the private road at that location and therefore responsible for anypedestrian crossing signs. The public hearing on the variance request was heard at the PlanningCommission and the Commission recommended approval of the variance. Nafstad added BurgerKing is also making renovations to the exterior of the building and are reinvesting to re -brand thestore as it is one of the top stores.

Motioned by Hudson, seconded by Olson, to Resolution No. 2016 -006 Approving a Variance toParking Requirementsfor Property Located at 6495 Labeaux Avenue NE within the City OfAlbertville. Ayes: Sorensen, Hudson, and Olson. Nays: None. Absent: Hendrickson and Vetsch. MOTION DECLARED CARRIED.

2). Mall of Entertainment Discussion — Handout at MeetingBrixius reported they do not have a formal application for the Mall of Entertainment; however, hereported the Darkenwalds have talked about presenting a larger concept plan to the Council for areain excess of the 18 acres needed for the Mall of Entertainment. He stated that area was rezoned in

2013 to B2 -A, Special Business District in anticipation of a future hospitality or entertainmentdevelopment. The Mall of Entertainment is consistent with the City' s land use plan. Items theCouncil will have to consider are utilities, stormwater, future city services, streets, site and buildingdesign, and application of sign code. He reviewed multiple pros and cons to the development.

Sorensen inquired when the Council will see a concept plan and Nafstad replied he had beeninformed it would be late March or April. Hudson inquired what type of assistance might be asked

of the City. Brixius replied the development would not qualify for TIF, but possibly tax abatement.

City Council Meeting Minutes Page 3Regular Meeting of March 7, 2016

They could also look at special assessments for the SAC/ WAC fees to prolong the payments. Hestated they have not subsidized commercial developments in the past. Sorensen inquired about aconnection from the Albertville Premium Outlet Mall to the Mall of Entertainment and

70th

Street

NE. Brixius reported the Mall has seemed receptive to ideas in that area.

Brixius stated that he is bringing these issues for Council to consider, because once they receive adevelopment application, the process will move swiftly. Couri stated that it is easier to addressissues upfront at the beginning of the project rather than down the road in the middle of the project.

C. Building1). 2015 Building Department Report

Nafstad reported 2015 was a good year for the building department and the total numbers of permitsincreased from 2014.There were 20 new single family homes built, two new commercial buildingsconstructed, 34 commercial remodels, and 203 licensed rental properties.

D. Legal

1). City Attorney UpdateCouri reported that Oldcastle is now eligible to receive TIF reimbursement as long as they meet theirobligations outlined in the TIF agreement.

E. City Clerk1). Set the 2016 Local Board of Appeals and Equalization Meeting Date and Time

Motioned Hudson, seconded by Olson, to set the Local Board ofAppeals and EqualizationMeetingfor Monday, April 18, 2016 at 6.00 p.m. Ayes: Sorensen, Hudson, and Olson. Nays: None. Absent: Hendrickson and Vetsch. MOTION DECLARED CARRIED.

F. Fire — None

G. Finance —None

H. Public Works/Engineering —None

I. Administration

1). City Administrator' s UpdateNafstad reported that the ice is out at the STMA Ice Arena. The design committee for the secondsheet of ice is meeting from 5: 00 — 7:00 p.m. on March 14, so the regular STMA Ice Arena boardmeeting will be pushed back one hour to 7:00 p.m.

Nafstad stated they will need to establish a process for the Planning Commission interviews. Theyreceived five letters of interest as well as the two current members that have expressed interest. Council discussed whether to interview as a whole Council or a committee of the Council. TheCouncil decided to have a committee interview the applicants and provide a recommendation to thewhole Council.

Nafstad reported the City emails for Council have been set up and Council member Olson has beentesting his new account. Olson indicated the email seems to be working fine. Nafstad stated the

City Council Meeting Minutes Page 4

Regular Meeting of March 7, 2016

Council contact information on the City' s website will be changed by the end of the week to reflectthe new Council emails.

Nafstad stated the City of Otsego had a change to the Memorandum of Understanding for the sharedfire service study and it related to Springsted' s evaluation of the location and timing of an Otsegofire station; he reported that work will be done by Otsego staff.

Nafstad informed Council they will need to make an appointment to the STMA Capital ProjectsAdvisory Committee that will look at needs for the possible referendum in February 2017. He statedSorensen is on the Design Committee for the Ice Arena and stated Sorensen could serve on the other

committee as well if no else is interested. Hudson expressed his interest to the STMA Capital

Projects Advisory Committee. Olson and Sorensen expressed their appreciation to Hudson for hiswillingness to serve.

Motioned by Olson, seconded by Sorensen, to appoint Hudson to the STMA Capital ProjectsAdvisory Committee. Ayes: Sorensen, Hudson, and Olson. Nays: None. Absent. Hendricksonand Vetsch. MOTION DECLARED CARRIED.

Nafstad stated he is working with Andy (LGN lobbyist) and the I94 Coalition to coordinate anadvocacy visit to D.C. He said the Coalition would like to send a delegation in May, which timingwise would align well with several funding opportunities specific to the interstate. Nafstad said aSeptember trip would likely also be beneficial and he will continue to coordinate with Andy. Nafstad recommended the Council send two members to join the I94 delegation in May. Nafstadsaid he would follow up with Council at the next meeting.

Nafstad stated there are no large improvements projects scheduled for 2016. A few smaller projectsare slated and include:

Main Avenue NE railroad crossingSidewalk repairs at City Hall60`

x'

Street NE curb and public parkingSmall sealcoating projectsSignal painting54 1 / 2`

l' Street NE drain tile

And, completion of57th

Street NE

Sorensen inquired about57a'

Street NE west of CSAH 19 and Nafstad replied that is scheduled for

2017. Olson asked about the five -year CEP and Nafstad stated they are working on it and can bring itforward at a future Council meeting.

9. ANNOUNCEMENTS AND /OR UPCOMING MEETINGSMarch 8 Planning Commission, 7: 00 p.m. March 14 STMA Ice Arena Board, 6: 00 p.m. March 21 City Council, 7: 00 p.m. March 28 Joint Powers Water Board, 6:00 p.m.

Parks Committee, 8: 00 p.m.

City Council Meeting Minutes Page 5

Regular Meeting of March 7, 2016

April 4 City Council, 7: 00 p. m. April 6 Fire Advisory Committee, 6: 00 p.m. April 7 Fire Business Meeting, 8: 00 p.m. April 11 STMA Ice Arena Board, 6: 00 p.m. April 12 Planning Commission, 7: 00 p.m. April 18 Local Board of Appeals and Equalization, 6: 00 p.m.

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City Council, 7: 00 p.m. April 214; Joint Powers Water Board, 6: 00 p. m.

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Parks Committee, 8: 00 p.m.

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10. ADJOURNMENT

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Motioned by Hudson, seconded by Olson, to adjourn the meeting at 8:41 p.m. Ayes: Sorenson, Hudson, and Olson. Nays: None. Absent: Hendrickson and Vetsch. MOTION DECLAREDCARRIED.

Respectfully submitted,

Kimberly A. lson, City Clerk

City Council Meeting Minutes Page 6Regular Meeting of March 7, 2016