ALAMEDA COUNTY HEALTH CARE SERVICES

AGENCY AGENDA__November 30,2010 ALEX BRISCOE, Director

AGENCY ADMIN. & FINANCE November 1, 2010 1000 San Leandro Blvd,

Suite 300 San Leandro, CA 94577

Tel: (510) 618-3452 Fax: (510) 351-1367

The Honorable Board of Supervisors County Administration Building 122 I Oak Street Oakland, Ca 94612

Dear Board Members:

SUBJECT: Acceptance of Tuberculosls Special Funds Award from California Department of Public Health for Alameda County Public Healtb Department, Tuberculosis (TB) Program

RECOMMENDATION:

1. Accept and authorize the President of the Board to sign in original signature six (6) copies of the Letter of Award for additional Tuberculosis funds from the California Department of Public Health in the amount of $27,523 for the period July 1,2010 through March 31,2011, to support TB control activities connected to an extended contact investigation; and

2. Approve and authorize the Auditor-Controller to increase appropriation and revenue in the amount of $27,523 as outlined In the attached Financial Recommendation.

SUMMARY/ DISCUSSIONIFINDINGS:

On October 5, 2010 your Board accepted the annual award from the California Department of Public Health, (CDPH) Tuberculosis Control Branch in the amount of $599,232 for the period July I, 20 I0 through June 30, 2011 to support tuberculosis T8 prevention and control activities. At this time, your Board is being requested to accept the additional T8 funds from COPH in the amount of$27,523 for the period July I, 2010 through March 31, 2011 to provide assistance with ingoing T8 control activities to an extended contact investigation.

This T8 financial assistance fund will be used to SUPPOTt activities which address the highest priorities in T8 control:

• Identifying and treating persons who have active T8 and ensuring they complete appropriate therapy, and in exceptional cases, using confinement measures.

• Finding and screening persons who have been in contact with T8 patients to determine whether they have T8 infection or disease, and providing them with appropriate treatment.

The Honorable Board of Supervisors Page Two of Two

• Screening high-risk populations to detect persons who are infected with mycobacterium tuberculosis and could benefit from therapy to prevent the infection from progressing to TB disease.

FINANCING:

The funding for this award is not included in the FY 20 I0-11 Adjusted Budget; therefore, changes in appropriation and revenue are necessary to reflect the $27,523 increase in the grant award received. The requested changes will not impact the net County cost.

DJK: 5S

cc: Auditor-Controller County Counsel

1"1 A CIAL RECOMMENDATION AGENDA DATE: 11130/2010 Subject of Board Letter: Ac<:eptance of Tuberculosis Special Funds Award from California

Department of Public Health for Alameda County Public Health

Department., Tuberculosis (TB) Program

BY: 201 I FUND: 22405

Til use of Designations, as follows:

-I OR(~ AMO T

The increase Cd crease) in anticipated r venue. as follo"...s:

ORG ACCT PROG PROJ/GR AMOUNT 350900 452120 00000 PHG08FN20J 00 $ 27,523

ORGTOTAL $ 27,523

ORG ACCT I)ROG AMOUNT

ORG TOTAL $

GRANO TOTAL ANnelPATED REVEUE $ =======~======

The inert:' -e (decrease) in appropriations, ~~ follows: lnfi!rml~fIOl](jl -ORG A('CT PROG I)RO.I/CR AMOUNT

350900 600000 00000 $ $

7,573 19,950350900 610000 00000

ORG TOTAL $ 27.523

ORG ACCT PROG PROJ/GR AMOUNT

ORC TOTAL $

GRANDTOTALAPPROPRIATION $ 27,523 ==========

State of California-Health and Human Services Agency

California Departm"ent of Public Health

MARK B HORTON, MO, MSPH A!UlOLD SCHWARZENEGGER Director Governor

October 20,2010

Muntu Davis, M.D., M.P.H. Health Officer Alameda County Health Care Services Agency Public Health Department 1000 Broadway, Room 500 Oakland, CA 94607

Dear Dr. Davis:

LETTER OF AWARD - Tuberculosis Special Funds Award ~ Extended Contact Investigation

FUNDING PERIOD - July 1, 2010 through March 31, 2011

This letter supersedes the Letter of Award dated October 13, 2010. The purpose of re­issuing this letter is to change the funding period.

This letter of award is in response to the original request for additional Tuberculosis (T8) funds initially submitted on October 8,2010 by the Alameda Gounty TB Prevention and Control Program. The California Department of Public Health (CDPH) Tuberculosis Control Branch (TSCS) has approved the line items for personnel, supplies, and contractual expenses.

AWARD

The Alameda County Public Health Department will receive $27,523 from the CDPH TBCB to support TS control activities connected to an extended contact investigation..

The purpose of thiS award is to provide assistance with ongoing T8 control activities associated with the extended contact investigation. This award must be used for expenditures listed in the attached approved bUdget.

MANAGING YOUR AWARD

This award is governed by the same policies and procedures as your local assistance Base Award. Please review the Policies and Procedures Manual for FY 2010-2011 included with the 2010-2011 Request for Application (RFA) package for local assistance

Tuberculosis Controf Branch, 850 Marina Bay Parkway, Building P, 2nd floor, Richmond, CA 94804-6403 510-620-3000

Internet Address: www.cdph.ca.gov

Muntu Davis, M.D., M.P.H. October 20,2010 Page 2

funds for instructions. Reimbursement.of expenditures is contingent upon compliance with these standards and procedures.

Submitting an invoice

This award is separate from your Base Award. When invoicing for approved expenditures, please refer to the award as the uTuberculosis Special Funds Award ­Extended Contact Investigation, July 1, 2010 through March 31, 2011."

The invoice(s) submitted for this award shall include only actual expenditures for the approved line items. A final invoice is due by May 16, 2011. Please use the same format as for your local assistance Base Award.

ACCEPTANCE OF YOUR AWARD·

To acknowledge your acceptance of this award and the conditions attached to it, please return a hard-copy of the enclosed "Acceptance of Award" fonn with an authorized signature to:

Califomia Department of Public Health Tuberculosis Control Branch 850 Marina Bay Parkway, Building P, 2nd Floor Richmond, CA 94804-6403 Attention: Mr. David Beers - Special Funds Award

The CDPH r8CB cannot process your invoice untit the signed "Acceptance of Award" is received. .

Fiscal questions should be directed to David Beers, T8CB fiscal analyst, at (510) 620­3012 or by email toDavid.8eers@cdph.ca.gov. For programmatic questions, please contact Lisa True, your program liaison, at (510) 620-3054 or by email to Usa.True@cdph.ca.qav.

Elizabet . Stoll Assistant Chief Tuberculosis Control Branch Division of Communicable Disease Control Center for Infectious Diseases California Department of Public Health

Muntu Davis, M.[ October 20, 2010 Page 3

Attachments: Approved BUdget Award Acceptance Form

cc: Robert Benjamin, M.D., M.P.H. T8 Controller, Deputy Health Officer Alameda County Public Health Department T8 Program 1000 Broadway. Suite 500 Oakland, CA 94607'·

Karen Redwine, RN, PHN 1B Program Manager Alameda County Public Health Department T8 Program 7200 Bancroft Avenue, Suite 202 Oakland, CA 94605

Ms. Elen Deleon Fiscal Officer Alameda County Public Health Department TB Program 1000 Broadway, Suite 500 Oakland, CA 94607

Mr. David Beers Fiscal Analyst Resources Planning and Management Section Tuberculosis Control Branch California Department of Public Health 850 Marina Bay Parkway Building P, 2nd floor Richmond, CA 94804

Usa True, R.N., M.S. Program Liaison Program Development Section Tuberculosis Control Branch California Department of Public Health 850 Marina Bay Parkway Building P, 2nd floor Richmond, CA 94804

State of California Department of Public Health

Special TB Needs Fund Application J.3udget

Jurisdiction: County of Alameda

Submission Date: 10108110 )

SUMMARY BUDGET

LINE ITEM CATEGORY I' AMOUNTI I I Personnel (Benefit) 885

6, 1

IBenefits (@ 10%) 688~ : I Personnel (stipends/food coupons) II $. -I Travel

Equipment :1I: Supplies (inciudinQ printinQ of materials) $ 1,200

ContraCtuaI (Chest rad iographs) $ 18,750

I Other (offset of'rent, telephone, etc.) I $ ­

ITOTAL

BUDGET $ 27,523I

Elen Deleon Prepared by:

510-268-2326 Telephone Number:

Page lof 4

State of California Department ofPublic Heaith

Special TB Needs Fund Application Budget

Jurisdiction: County of Alameda

Submission Date: 10108/2010

DETAIL BUDGET

LI NE ITEM CATEGORY AMOUNT

Personnel (Benefit) (T7t1e, %FTE, duration, I.e. # of weeks or months) ,

Data Input Clerk/Admin Assistant - .50 FTE for 3 months (Nov - Jan'11),

estimated annual salary @ $55,078

,

$

$

6,885

6,885Total Personnel (Benefit)

Benefits @ estimated 10% Social Security, HI Tax,SDI, etc.

$ 688

Total Benefits . $

$

$

688

-

7,573

Personnel

1 2 3

Total Personnel (Non Benefit)

GRAND TOTAL-­"

PERSONNEL SERVICES

Attachment 1 Page 2 of 4

LINE ITEM CATEGORY I AMOUNT

Travel $ Within Jurisdiction - (Provide the number of miles X county mileage rate, but

not to exceed the state mileage rate of $O.60Imile)

II

-

Total Travel $

$

$

$

$

$

--

-

1,200

1,200

1,200

Equipment (ItemIze)

)

Total Equipment (EqUipment purchase exceeding $50,000 is restricted)

Supplies (itemize I.e. General suppfJes vs. medical/cl/nic supplies)

Medical supplies like disposable tourniquets, butterfly and collection needles, harp collection containers, tube adapters and lithium heparin blood collection tubes needed to the large contact investigati0 n.

Total Supplies

TOTAL OPERATING EXPENSES

State of California Deparlment ofPublic Health

Special TB Needs Fund Application Budget -~ Detail Budget

Jurisdiction: County of Alameda

Submission Date: 10108/2010

;

Attachment 1 Page 3 of 4

State of California Department of Public Health

Special TS Needs Fund Application Budget _. Detail Budget

Jurisdiction: County of Alameda

Submission Date: 10/08/2010

LINE ITEM CATEGORY AMOUNT

Contractual (Identify type of contractor; e.g. CSO} Submit copy of contract

Accurate C&S Services - LVNs certified in phlebotmy to perfonn Quantiferon testing on 500-600 staff and students. 900/6 testlhr =150 hours x $45 rate per hour =$6,750 Axiom Inc. - portable x-ray services on campus for those who are QFT+ or have history of prior TST positive. 600 test x 40% est. QFT+ x $50 per x-ray =$12,000

$

$

18,750

18,750TOTAL CONTRACTUAL SERVICES

Other (Itemize)

TOTAL OTHER $ -

ANachment 1 Page 4 of 4

ACCEPTANCE OF AWARD·

Alameda County

Funding Period - July 1,2010 through March 31,2011

Tuberculosis Special Funds Award - Extended Contact Investigation

Funding: $27,523.00

I hereby accept this award. By accepting this award, I agree to the requirements as described in the Policies and Procedures Manual for FY 2010-2011 and any other conditions stipulated by the Califomia Department of Public Health, Tuberculosis .Control Branch.

Authorized Signature Date

Print Name Title

APPROVED AS TO FORM RICHARD E. WINNIE

By ~~ Ii