ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING … · alachua county library district...

ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING AGENDA

DATE: THURSDAY – APRIL 9, 2015 TIME: 10:30 AM PLACE: HEADQUARTERS LIBRARY MEETING ROOM A, 401 EAST UNIVERSITY

AVENUE, GAINESVILLE, FL

I. CALL TO ORDER AND ELECTION OF GOVERNING BOARD CHAIR AND VICE CHAIR – MR. IRBY, CLERK OF THE COURT

II. APPROVAL OF CONSENT AGENDA

A. Warrant Lists B. Minutes of Meetings

C. Construction Agreement – Earthworx, LLC – Site Work for Newberry Branch Library Expansion - ($50,928.)

D. Resolution 15-02 - Disposal of Alachua County Library District Surplus Property E. Resolution 15-03 - Authorizing Signatories on the Library District Accounts F. Budget Amendment – Fiscal Year 2015 State Aid Grant Award

III. APPROVAL OF REGULAR AGENDA

IV. SPECIAL PRESENTATIONS A. Proclamation – Library Appreciation Week - April 12-18, 2015 – Governing Board

Chair B. Library Partnership Branch Library Services – Ms. Livingston, Library Director and

Ms. Jenkins, Library Partnership Branch Manager

V. BOARD OF TRUSTEES (There were no items submitted in this category.)

VI. UNFINISHED BUSINESS (There were no items submitted in this category.)

VII. NEW BUSINESS A. Appointment of City of Gainesville Representative to the Alachua County Library

District Board of Trustees – Ms. Livingston, Library Director B. Appointment of Alachua County Representative to the Alachua County Library District

Board of Trustees – Ms. Livingston, Library Director

VIII. INFORMATIONAL ITEMS THAT REQUIRE NO ACTION A. Monthly Statistical Report – February 2015

IX. GOVERNING BOARD COMMENT

X. CITIZEN COMMENT

XI. ADJOURNMENT

ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING

AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. II.A.

REGULAR AGENDA CONSENT AGENDA X

ITEM

Warrant Lists.

BACKGROUND

See the attached Warrant Lists.

RECOMMENDATION

The Governing Board approve the attached Warrant Lists.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. II.B.


ITEM

Minutes of Meetings.

BACKGROUND

The Minutes of the February 26, 2015, Regular Governing Board meeting and Joint Governing Board and Board of Trustees Long Range Plan Workshop, have been reviewed and are being submitted for Governing Board approval.

RECOMMENDATION

The Governing Board approve the Minutes of the February 26, 2015, Regular Governing Board Meeting and the February 26, 2015 Joint Governing Board and Board of Trustees Long Range Plan Workshop.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. II.C.


ITEM

Construction Agreement – Earthworx, LLC – Site Work for Newberry Branch Library Expansion ($50,928.).

BACKGROUND

The City of Newberry is requesting sixteen new/additional parking spaces and associated stormwater system to accommodate the Newberry Library Expansion. This agreement has been reviewed and approved as to form by the County Attorney’s office.

RECOMMENDATION

The Governing Board approve the Finance Report, Contract, and award of Bid #15-523: Site Work for Expansion of Newberry Branch Library, to Earthworx, LLC, in the amount of $50,928.00, as the lowest responsive and responsible bidder meeting specifications. Authorize the Chairperson to sign the Finance report and Contract, and authorize the Library Director to sign the Purchase Order.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. II.D.


ITEM

Resolution 15-02 - Disposal of Alachua County Library District Surplus Property.

BACKGROUND

The Alachua County Library Governing Board adopted Resolution 94-2 on May 26, 1994, authorizing the Clerk to dispose of surplus property in accordance with Chapter 274, Florida Statutes. Resolution 94-2 requires the Clerk to provide a report to the Governing Board on the Disposal of surplus property and ensure that the disposal report is recorded in the minutes of the Library District Governing Board. Surplus property auctions were held November 6, 2014 for non-profit and other governmental agencies and December 1, 2014 for the public. A detailed list of disposed items is attached to the resolution as Exhibit A.

RECOMMENDATION

The Governing Board adopt Resolution 15-02 with attached Exhibit A.

APPROVED DENIED

ADDITIONAL ACTION

RESOLUTION 15-02

A RESOLUTION OF THE ALACHUA COUNTY LIBRARY GOVERNING BOARD, FLORIDA RATIFYING THE CLERK’S REPORT ON THE DISPOSAL OF ALACHUA COUNTY LIBRARY DISTRICT SURPLUS PROPERTY; PROVIDING AN EFFECTIVE DATE.

WHEREAS, Chapter 98-502, as amended by 03-375, Laws of Florida,

established the Alachua County Library District, an independent special taxing

district, as sole provider of public library services in Alachua County; and,

WHEREAS, Alachua County Library Governing Board adopted Resolution

94-2 on May 26, 1994 authorizing the Clerk to dispose of surplus property in

accordance with Chapter 274, Florida Statutes; and,

WHEREAS, Resolution 94-2 requires the Clerk to prepare a report to the

Board on the disposal of Alachua County Library District surplus property; and,

WHEREAS, Resolution 94-2 requires that the Clerk have the report on the

disposal of Alachua County Library District surplus property recorded in the

minutes of the Library District Governing Board; and,

NOW, THEREFORE, BE IT RESOLVED BY THE ALACHUA COUNTY

LIBRARY DISTRICT GOVERNING BOARD:

1. As authorized by Chapter 274, Florida Statutes and Resolution 94-2, the

Clerk has disposed of certain surplus property of the Library District

described in the report attached hereto as Exhibit A “Alachua County

Surplus Property Disposal Report” and incorporated herein.

2. The Clerk will adjust the property records of Alachua County Library District

to reflect the lawful disposition of the property on the “Alachua County

Surplus Vehicle Auctions”. [Attached]

3. By adoption of this resolution the Governing Board ratifies the Clerk's report

on the disposal of Alachua County Library District surplus property.

4. That this resolution shall take effect immediately upon its adoption.

Duly adopted in regular session, this 9th day of April, A.D., 2015. ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD By: ________ _ , Chair ATTEST: APPROVED AS TO FORM: J.K. Irby, Clerk Alachua County Attorney (SEAL)

ALACHUA COUNTY LIBRARY DISTRICT SURPLUS PROPERTY DISPOSAL REPORTExhibit A

Prop. # Description Buyer Amount6015156 Bell & Howell 16mm projector, model 2580 Buyer 023 $ 3.00 6015547 Deltec UPS modle 9566-1 Buyer 007 10.00 6015683 Tapechek RT1, model 480E, videotape inspector cleaner FSBuyer 010 - 6015684 Tapechek RT1, model 480E, videotape inspector cleaner FSBuyer 010 1.00 6015685 Reflex Portable Display-Skyline 8' in case with frame Buyer 044 12.00 6015686 Reflex Portable Display-Skyline 8' in case with frame Buyer 044 12.00 6015820 La-Z-Boy lateral file cabinet, oak finish NFP Buyer 01 15.00 6016134 EIKI SlimLine projector, model SSL-0/3580 Buyer 023 21.00 6016217 Desk Oak in 6 pieces FSBuyer 032 1.00 6016264 IBM Wheelwrtier 1500 FSBuyer 019 - 6018030 Dukane Starfire Overhead Projector, model SF5510 FSBuyer 023 1.00 6018087 Shure audio mixer, SCM410 Buyer 017 44.00 6018100 Kodak Ectograph III, Carousel projector Buyer 023 6.00 6018336 CD display units, 4 drawer each Buyer 027 11.00 6018337 CD display units, 4 drawer each Buyer 027 11.00 6018529 Table 6 piece Oak Hexagonal table FSBuyer 025 1.00 6018542 CD display units, 4 drawer each Buyer 027 12.00 6018573 3 drawer file cabinet, part of desk FSBuyer 029 1.00 6018583 3M Texas Instrument projector, model MP7760 NFP Buyer 07 3.00 6018629 CD display units, 4 drawer each, in pieces Recycled6018631 CD display units, 4 drawer each Buyer 027 12.00 6018674 Epson/HP digital projector, model HPvP6120, in box Buyer 025 26.00 6018680 Epson Powerlite projector, model EMP-720 NFP Buyer 05 5.00 6018690 Canon CamRecorder, digital, model Ellura 40 Buyer 044 2.00 6018693 Sharp Notevision MultMedia projector, model PG-C45X Buyer 016 21.00 6018865 GE Storesafe SDVR-16-160, DVD may not work FSBuyer 057 1.00 6019005 Dell Latitude D820 laptop, no power cord Buyer 038 11.00 6019008 Dell Latitude D820 laptop, no power cord NFP Buyer 02 3.00 6019041 CISCO Security router PN-MARS 50, no drives Buyer 038 11.00 6019082 Dell Latitude D820 laptop, no power cord NFP Buyer 02 3.00 6019083 Dell Latitude D820 laptop, no power cord NFP Buyer 02 3.00 6019123 Canon Microfilm reader/printer/scanner, model M31023 FSBuyer 003 1.00 6019133 Dell Latitude D630 laptop, no power cord NFP Buyer 02 3.00 6019134 Dell Latitude D630 laptop, no power cord Buyer 017 15.00 6019135 Dell Latitude D630 laptop, no power cord Buyer 016 21.00 6019136 Dell Latitude D630 laptop, no power cord Buyer 017 14.00 6019137 Dell Latitude D630 laptop, no power cord Buyer 017 15.00 6019138 Dell Latitude D630 laptop, no power cord Buyer 017 12.00 6019139 Dell Latitude D630 laptop, no power cord Buyer 016 21.00 6019221 Dell Latitude D830 laptop, no power cord Buyer 017 16.00 6019228 ELO touch screen monitor, need repair Buyer 038 1.00 6019247 GE Storesafe SDVR-10-320, DVD may not work FSBuyer 057 1.00 6019271 Large Form cushion, blue, 6' radius, Fressco cozy Center Buyer 032 20.00 6019315 GE Storesafe SDVR-16-320, DVD may not work FSBuyer 057 1.00 6019325 Dell Latitude D6500 laptop, no power cord NFP Buyer 02 3.00

none Apollo portable wireless amplifier, PA-5000 Buyer 003 3.00 none Apollo portable wireless amplifier, PA-5000 Buyer 003 3.00 none NEX UPS SE Buyer 007 1.00 none Dell OptiPlex GX620 computer base, NO HARD, need repair Buyer 015 2.00 none Dell OptiPlex GX620 computer base, NO HARD, need repair Buyer 015 2.00 none Dell OptiPlex GX620 computer base, NO HARD, need repair Buyer 015 2.00

none Dell OptiPlex GX620 computer base, NO HARD, need repair Buyer 015 1.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 2.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 015 3.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, NO DVD, need rep Buyer 015 3.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 7.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 7.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 7.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 7.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 7.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair Buyer 017 6.00 none HP PSC 2450 Photosmart All-in-One printer, parts only Buyer 020 6.00 none HP PSC 2450 Photosmart All-in-One printer, parts only Buyer 020 6.00 none HP PSC 2450 Photosmart All-in-One printer, parts only Buyer 020 6.00 none HP PSC 2450 Photosmart All-in-One printer, parts only Buyer 020 6.00 none HP PSC 2450 Photosmart All-in-One printer, parts only Buyer 020 6.00 none CISCO 2601 router, need repair Buyer 023 1.00 none Dell OptiPlex 745 computer base, NO HARD DRIVE, need repair Buyer 038 3.00 none Belkin OmniView 2 with cables in one box Buyer 044 2.00 none Belkin OmniView 2 with cables in one box Buyer 044 1.00 none Toshiba UPS 4100 plus Buyer 053 27.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00

none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Dell OptiPlex 755 computer base, NO HARD DRIVE, need repair NFP Buyer 02 1.00 none Lenovo & Intel Classmate laptop NFP Buyer 02 1.00 none Lenovo & Intel Classmate laptop NFP Buyer 02 1.00 none Lenovo & Intel Classmate laptop NFP Buyer 02 1.00 none Lenovo & Intel Classmate laptop NFP Buyer 02 1.00 none Lenovo & Intel Classmate laptop NFP Buyer 02 1.00

6 tray map holder, storage Buyer 006 1.00

wooden podium Buyer 006 1.00

Side chair blue vinyl wood frame Buyer 006 1.00

Box of misc. computer accessories Buyer 010 2.00

Walnut finish, wooden, display case, glass doors Buyer 011 10.00

5 La-Z-Boy chairs Buyer 011 15.00

Shure audio mixer, SCM810 Buyer 017 46.00

3 drawer file cabinet, oak Buyer 017 12.00

Bell & Howell projector Buyer 023 1.00

Box of IBM Power adapters Buyer 023 6.00

5 ft Fleetwood revolving book display, oak finish Buyer 025 16.00

4 library chairs, blue fabric, oak frame Buyer 025 12.00

3 drawer file cabinet Buyer 025 12.00

7 muilt colored children chairs Buyer 025 26.00

2 side chairs, blue fabric Buyer 025 6.00

2 children chairs, wooden Buyer 025 16.00

2 library chairs, blue fabric Buyer 026 6.00

Side chair dark blue fabric dirty Buyer 026 1.00

Side chair blue fabric dirty Buyer 026 1.00

Printer stand, walnut finish Buyer 031 4.00

3 drawer file cabinet, wooden Buyer 038 5.00

Mobile Oak cabinet, with formica top Buyer 038 2.00

Desk with left return Buyer 038 8.00

2 children chairs, blue plastic, and matching bench Buyer 038 1.00

Chair exce. High back, mauve fabric, wood frame Buyer 042 12.00

Display accordion dtyle, 6 sections blue Buyer 044 6.00

Display board, black cloth, wall mount Buyer 044 4.00

Box of misc. computer accessories Buyer 044 6.00

3 Epson TM90 printers Buyer 044 26.00

Box of 6-KVM switchs Buyer 044 6.00

3 boxes of misc. monitors, without stands Buyer 044 6.00

2-CRT monitors Buyer 049 5.00

4 stools, blue Buyer 050 32.00

Sec. chair mauve fabric faded and dirty Buyer 050 21.00

Sec. chair green fabric Buyer 051 18.00

Terracotta Roof Tiles Buyer 053 601.00

Desk computer workstation, Anthro FSBuyer 010 1.00

4 small wooden stools FSBuyer 023 2.00

Corner table, with formica top, 3 legs, in pieces FSBuyer 025 1.00

2 Display information boards FSBuyer 031 2.00

3 drawer laterial file cabinet FSBuyer 032 3.00

Side chair faded green fabric FSBuyer 058 1.00

Itergrated Techology Group mobile unit, used for inventory of books FSBuyer 059 6.00

2 monitor stands FSBuyer 059 3.00

Mobile storage for laptops, cart wood-gray metal NFP Buyer 01 5.00

small wooden dictionary display NFP Buyer 03 1.00

Mobile storage for laptops, cart light gray metal NFP Buyer 03 1.00

Display unit for magazines, 6 compartments, wooden NFP Buyer 03 1.00

2 CRT's NFP Buyer 03 1.00

Bookcase, wooden, 80" tall NFP Buyer 03 1.00

Audio/Video Cart, 2 levels NFP Buyer 03 3.00

Server cabinet, black, wheeled NFP Buyer 03 5.00

Portable dictionary stand, wooden NFP Buyer 03 2.00

36" round childern table NFP Buyer 03 2.00

4 drawer file cabinet, olive green NFP Buyer 06 1.00 $ 1,680.00


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. II.E.


ITEM

Resolution 15-03 - Authorizing Signatories on the Library District Accounts.

BACKGROUND

Upon election of a new Governing Board Chair and Vice Chair, the Library District Governing Board adopts a resolution authorizing the new Chair, Vice Chair and Clerk to act as signatories on the Library District's bank accounts.

RECOMMENDATION

The Governing Board adopt Resolution 15-03 with attached Exhibit A, authorizing signatories on the Library District Accounts.

APPROVED DENIED

ADDITIONAL ACTION

RESOLUTION 15-03 A RESOLUTION OF THE GOVERNING BOARD OF THE ALACHUA COUNTY LIBRARY DISTRICT AUTHORIZING THE CHAIR OR VICE CHAIR OF THE GOVERNING BOARD AND CLERK OR ASSISTANT CLERK OF THE CIRCUIT COURT TO ACT AS SIGNATORIES ON THE ALACHUA COUNTY LIBRARY DISTRICT’S BANK ACCOUNTS AND MEDICAL FSA ACCOUNT; AUTHORIZING SIGNATURE CARDS AND DEPOSITORY AUTHORIZATIONS TO BE EXECUTED; PROVIDING FOR CIRCULATION OF CERTIFIED COPIES HEREOF; PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Governing Board of the Alachua County Library District has previously authorized

its officers to act as signatories on the Library District’s bank accounts; and,

WHEREAS, it is necessary that these officers become authorized as signatories on the bank account

as set out in Exhibit "A" attached hereto; and,

WHEREAS, a signature card on all accounts will be necessary; and,

WHEREAS, administrative agreements may be required on some accounts;

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE ALACHUA

COUNTY LIBRARY DISTRICT:

1. That two of the following-named officers may withdraw any or all of the funds of the Governing

Board of the Alachua County Library District now or hereafter on deposit in the account listed in Exhibit "A"

attached hereto, and may endorse and sign checks, drafts, wire transfers and orders for the payment of money;

provided, however, that one of the two signatories on each document shall be the Chair or Vice-Chair, and the

other shall be the Clerk of the Circuit Court or Assistant Clerk, to wit:

NAME TITLE Chair Vice-Chair J.K. Irby Clerk of the Circuit Court Edward C. Stiles Assistant Clerk for Operations

2. That the Clerk of the Circuit Court shall furnish to every bank listed in Exhibit

2

“A” a certified copy of this resolution and such banks are hereby authorized to act upon this

resolution and to honor the signatures of the persons named herein, and each of them,

notwithstanding that any such person may in fact have died or ceased to be an officer of this

organization unless and until said bank shall be notified in writing that such event has occurred

or that the authority of this resolution has been revoked or amended.

3. That all signature cards required by the bank are hereby authorized to be executed

by the Chair, Vice-Chair, Clerk, and the Assistant Clerk, and that their facsimiles be placed on

the cards and initialed by the respective signatories.

4. In accordance with Section 116.34, Florida Statutes, required Certificates of

Facsimile Signature will be filed with the Secretary of the State by the Clerk of Circuit Court.

5. That any administrative agreement required to be executed is hereby authorized to

be entered into by the Clerk of the Circuit Court.

6. That all previous Resolutions designating signatories be revoked except for their

applicability to outstanding checks dated and signed prior to April 09, 2015. Their applicability

to outstanding checks dated prior to April 09, 2015, terminates on June 09, 2015.

7. That this resolution shall take effect immediately upon its adoption.

DULY ADOPTED in regular session, this 9th day of April, A.D., 2015.

ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD

By: _________________________________ , Chair

ATTEST: APPROVED AS TO FORM _______________________________ ______________________

J.K. Irby, Clerk Alachua County Attorney

Exhibit "A"

GOVERNING BOARD OF ALACHUA COUNTY LIBRARY DISTRICT BANK ACCOUNTS

Name of Bank Account Number Bank of America

-Concentration Account 001500072222 -Payables Account 001500072230 -Payroll Account 001500072248


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. II.F.


ITEM

Budget Amendment – Fiscal Year 2015 State Aid Grant Award.

BACKGROUND

The State Aid budget projection for Fiscal Year 2015 was $565,791. The State Aid Grant Award for FY 2015 is $588,493. The resulting increase in the budget is $22,701. This Budget Amendment will recognize the award amount in excess of original budget from the State Aid Grant for FY 2015 and allow for expenditure of the funds.

RECOMMENDATION

The Governing Board approve the acceptance of the additional funds for the State Aid Grant 15-ST-53, from the Florida Department of State, Division of Libraries and Information Services.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. IV.A.

REGULAR AGENDA X CONSENT AGENDA

ITEM

Proclamation – Library Appreciation Week – April 12-18, 2015.

BACKGROUND

First sponsored in 1958, National Library Week is a national observance sponsored by the American Library Association (ALA) and libraries across the country each April. It is a time to celebrate the contributions of our nation's libraries and to promote library use and support. The attached proclaims April 12-18, 2015 Library Appreciation Week, in the Alachua County Library District.

RECOMMENDATION

The Library District Governing Board proclaim April 12-18, 2015, Library Appreciation Week in the Alachua County Library District.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. IV.B.


ITEM

Library Partnership Branch Library Services.

BACKGROUND

Ms. Livingston, Library Director, and Ms. Jenkins, Library Partnership Branch Manager, will give a presentation on the services provided by the Library Partnership.

RECOMMENDATION

No action required.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. VII.A.


ITEM

Appointment of City of Gainesville Representative to the Alachua County Library District Board of Trustees.

BACKGROUND

The Library District Board of Trustees consists of seven members appointed by the Library District Governing Board. Three of the seven are Alachua County Representatives, three are City of Gainesville Representatives, and one is a League of Cities Representative. The Term of City of Gainesville Representative Charmaine B. Henry expired on March 31, 2015. The Library District advertised this vacancy and one Alachua County vacancy from January 9, 2015-February 6, 2015. Two applications were received for the City of Gainesville vacancy. On March 5, 2014, the Gainesville City Commission nominated the two applicants listed below, to be considered for appointment to the Board of Trustees as a City of Gainesville Representative. Nominees: Christine M. Fruin Bessie G. Jackson

RECOMMENDATION

The Governing Board appoint one applicant to serve as a City of Gainesville Representative on the Library District Board of Trustees for the period April 2015 – March 2018.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. VII.B.


ITEM

Appointment of Alachua County Representative to the Alachua County Library District Board of Trustees.

BACKGROUND

The Library District Board of Trustees consists of seven members appointed by the Library District Governing Board. Three of the seven are Alachua County Representatives, three are City of Gainesville Representatives, and one is a League of Cities Representative. The Term of Alachua County Representative Ora L. White expired on March 31, 2015. The Library District advertised this vacancy and one City of Gainesville vacancy from January 9, 2015-February 6, 2015. Five applications were received for the Alachua County vacancy. One applicant withdrew their application. On March 10, 2015, the Board of County Commissioners nominated the applicants listed below, to be considered for appointment to the Board of Trustees. Nominees: Christine M. Fruin Bessie G. Jackson Otis D. Stover Elmira K. Warren

RECOMMENDATION

The Governing Board appoint one applicant to serve as an Alachua County Representative on the Library District Board of Trustees for the period April 2015 – March 2018.

APPROVED DENIED

ADDITIONAL ACTION


AGENDA ITEM SUMMARY

MEETING DATE April 9, 2015 AGENDA ITEM NO. VIII.A.


ITEM

Monthly Statistical Report (February 2015).

BACKGROUND

The statistical report for the month of February 2015 is attached.

RECOMMENDATION

No action required.

APPROVED DENIED

ADDITIONAL ACTION

Monthly Statistical Summary District-wide February 2015

Current Year 2014-15 Prior Year 2013-14

Month YTD Month YTD YTD % Change

Program Attendance 14,208 58,489 12,086 45,794 28%

Overall Checkouts 272,041 1,422,948 270,017 1,433,131 -1%

eBook Checkouts 36,908 191,167 n/a n/a n/a

Overall Reserves Placed 57,570 300,335 56,433 296,883 1%

eBook Reserves Placed 7,150 38,274 n/a n/a n/a

Library Visits 123,992 612,827 123,811 630,670 -3%

Website Visits 90,403 470,683 107,604 533,740 -12%

Public Computer Time in Hours 22,949 123,178 24,998 134,631 -9%

Total Wireless Connections 31,039 148,195 21,625 110,171 35%

Card Holders 165,442 n/a 185,627 n/a -11%

Items Owned 749,550 n/a 770,714 n/a -3%

Interlibrary Loans Received 736 3,365 631 2,932 15%

Interlibrary Loans Provided 764 3,689 629 2,991 23%

Volunteer Hours 2,093 9,782 2,003 9,632 2%

ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING … · alachua county library district...

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Transcript of ALACHUA COUNTY LIBRARY DISTRICT GOVERNING BOARD MEETING … · alachua county library district...