ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign...
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![Page 1: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/1.jpg)
ALA Institutional Repository UpdateALA Archives at the University of Illinois Urbana-Champaign
Chris PromCara Bertram
Denise Rayman
![Page 2: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/2.jpg)
ALAIR: Project History• Several reports have noted the need for digital
preservation services• ALCTS expressed need for a digital repository for
publications of ALCTS and its members• Project expanded to include all ALA groups• ALCTS, ITTS, and ALA Archives have been working
together to develop the ALAIR
![Page 3: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/3.jpg)
ALAIR Project Partners
ALCTS Preservation and Reformatting Section
ALA Library
![Page 4: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/4.jpg)
What is the ALA Archives?
• Collaborative partnership between ALA and University of Illinois
• The official repository for ALA records of continuing value
• Managed by University of Illinois since 1973
• Paper, media, and electronic recordso Over 3,000 cubic feet of physical
records and o Over 460 GB of digital records
![Page 5: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/5.jpg)
ALA Archives Services• Management of Physical Collections• Holdings Database• Digitized Collections• ALAIR• Other Digital Projects• Web Archives (in development)• Reference Services and Support
http://archives.library.illinois.edu/ala/
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Physical and Digital Records
• The archives maintains the records of ALA offices, committees, divisions, round tables, and members
• Holds paper records, photographs, films, sound recordings, electronic recordso University’s digital preservation
unit able access records on outdated formats
![Page 7: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/7.jpg)
Digitization Projects• ALA Posters collection• Photograph and
postcard collectionso Faxon conference photographso Sjoerd Koopman library
postcards
• Conference transcripts and proceedings
• Films (long term)o Slotted for the creation of
digital access copies
![Page 8: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/8.jpg)
Web Archives Project• Using the California Digital Library Web Archiving Service to
capture the ALA website and its content• Will create a quality preservation copy of the ALA website
o will capture items posted to the site such, such as PDFs and text documents
• Includes off-site content utilized by divisions, round tables, and committees
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Reference Services• ALA units and members,
scholars, students, and the general public access the archiveso Via email, phone, mail, and in
persono Researchers come from within the
university or as far as other countries
• Services include:o Access to reading room and
recordso Research time for offsite
researcherso Digital and physical copying
services
![Page 10: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/10.jpg)
What is ALAIR?• One portion of an overall archival
infrastructure for ALA records.• Preservation repository for:
oBorn-digital publications and documentsoOther records
• http://alair.ala.org/
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Partnership with DSpace
Working with DSpace Direct to create ALAIR
o DSpace Direct provides reliable ongoing technical support
o Visual customization o Simple interface o Integrated with existing
ALA login procedure (Shibboleth)
o Triple backup services in Amazon Glacier and S3
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Advantages of ALAIR• Long term storage (vs a unit website)• Stable short links (http://hdl.handle.net/11213/89) • Link multiple files together under one item
(multiple formats, audio and presentation)• Triple backup• Digital preservation measures
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Organizational Structure
Structure of ALAIR mirrors ALA
o Committeeso Officeso Divisionso Round Tables
Branding available for individual units
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Simple Deposit Process
• Currently available to all ALA staff• User is required to input Title and Date, Creator
and Format are recommended• Additional descriptive fields, such as abstracts
and subject terms, are supported• Software will assign provenance information, date
deposited, and an identification number• Bulk uploads will be handled by ALA Archives
staff• https://alair.ala.org/submit
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![Page 18: ALA Institutional Repository Update ALA Archives at the University of Illinois Urbana-Champaign Chris Prom Cara Bertram Denise Rayman.](https://reader035.fdocuments.in/reader035/viewer/2022062722/56649f285503460f94c41979/html5/thumbnails/18.jpg)
Browsability• Browsable at multiple levels
o Main page will show all recent submissionso Each individual community page show that community’s
recent submissionso Also has stable links to browse by author, subject, year,
etc.
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ALAIR: Next Steps• Additional Deposit Options• We need your feedback! • Please let us know how you will use ALAIR,
especially: o what types of records you want to deposito metadata needso documentation or training
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Contact InformationCara BertramArchival Operations and Reference SpecialistAmerican Library Association Archives/University of Illinois [email protected]
Denise RaymanDigital Archives AssistantAmerican Library Association Archives/University of Illinois [email protected]
Christopher J. Prom, PhDAssistant University Archivist and ProfessorUniversity of Illinois Archives/[email protected]