AIRPORT COMMITTEE AGENDATuesday, May 08, 2018 - 2:00 PM

City Hall, Conference Room A, 169 SW Coast HIghway, Newport , Oregon 97365

The meeting location is accessible to persons with disabilities. A request for an interpreter forthe DEAF AND HARD OF HEARING, or for other accommodations for persons withdisabilities, should be made at least 48 hours in advance of the meeting to Peggy Hawker, CityRecorder at 541.574.0613.

The agenda may be amended during the meeting to add or delete items, change the order ofagenda items, or discuss any other business deemed necessary at the time of the meeting.

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF MINUTES

3.A April 10, 2018 MinutesApril 10 2018 draft minutes.docx

4. DISCUSSION/ACTION ITEMS

4.A Rural Air Service UpdateROAR_Memo_Airport_Committee_2018.docxROAR_Letter_2018.pdf

4.B Drones Discussion1

Drone_School_Development_2018.docx

5. OPERATIONS REPORT

5.A May 8, 2018 Operat ions ReportOperations_Report_for_May_8_2018.docx

6. COMMITTEE COMMENTS

7. PUBLIC COMMENTS

8. ADJOURN

9. AIRPORT COMMITTEE GOALS1. Pursue commercial and/or private for-hire airline service to facilitate regional travel tothe Central Coast

2. Explore commercial/industrial development of AOA property3. Expansion of water and sewer services to the airport4. Explore the possibility of constructing additional T-Hangars5. Work with Destination Newport and others to develop marketing

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Agenda Item No:3.A

Airport Committee Agenda Item ReportMeeting Date: May 8, 2018Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Item Type: MinutesAgenda Section: Approval of Minutes

Subject:April 10, 2018 Minutes

Suggested Action:

Attachments:April 10 2018 draft minutes.docx

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April 10, 2018

2:05 p.m.

Newport, Oregon

The Airport Committee met on the above date in Conference Room A at City Hall, 169 SW Coast Highway.

In attendance were: Committee Members Terry Buggenhagen, Ralph Busby, Jeff Bertuleit and Jim Shaw. Also in attendance were: Airport Director Lance Vanderbeck, Community Development Director Derrick Tokos, Deputy City Recorder Gloria Tucker, and City Council Liaison Laura Swanson.

Absent were: Committee Members Mark Watkins, Susan Reese Painter, and Ken Brown.

APPROVAL OF MINUTES

MOTION was made by Busby, seconded by Buggenhagen, to approve the minutes of the March 13, 2018 meeting with one grammatical correction. The motion carried unanimously in a voice vote.

DISCUSSION/ACTION ITEMS:

Runway 1634 Restricted Zoning Overlay

Tokos introduced the Runway 1634 Restricted Zoning Overlay agenda item. Tokos said the airport’s protection zones were last updated in 1991 and the Planning Commission is in the process of updating them. He said although the Oregon Department of Aviation suggests restricting uses in residential areas near airports as well as water impoundments, the Planning Commission does not plan to follow those restrictions in Newport. He said the Planning Commission does plan to update the language regarding height restrictions.

Busby suggested the Planning Commission hold off on updating the zoning until the FAA considers lowering minimums at the airport.

Tokos said the Planning Commission will be mindful of the minimums effort and maps can be updated later in response to the FAA.

Bertuleit said he is concerned about notification of noise levels to nearby property owners. He suggested putting a system into place so new residents know about noise levels.

Tokos said the Planning Commission will explore ways to address Bertuleit’s concerns and covenant agreements may be a possible solution.

MOTION was made by Buggenhagen, seconded by Busby, to approve the Planning Commission’s recommendations to the Restricted Zoning Overlay at the airport and for the Planning Commission to take into account lowered minimums and notification of noise levels. The motion carried unanimously in a voice vote.

Rural Air Service

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Vanderbeck introduced the Rural Air Service agenda item. He said City administration has been in talks with Boutique Air about possibly applying for the state’s Small Community Air Service Development Program. He said there is interest from Corvallis to set up a route from Corvallis to Newport to Portland.

Buggenhagen suggested including the university as well as the city of Corvallis in talks.

Vanderbeck said he would put together a letter to the Oregon Department of Aviation about the possibilities in Newport.

Pavilion Update

Vanderbeck introduced the Pavilion Update agenda item.

Busby suggested pouring a concrete pad, rather than build a pavilion and use tents as needed.

Shaw suggested redesigning the project.

Bertuleit suggested building a carport.

Vanderbeck said prefabricated pavilions are used in other places in the city, and one could be added at the airport.

MOTION was made by Shaw, seconded by Buggenhagen, to recommend to the City Council construction of a concrete pad and sidewalk at the airport. The motion carried unanimously in a voice vote.

OPERATIONS REPORT

Vanderbeck presented the operations report included in the April 10, 2018 packet.

ADJOURNMENT

Having no further business, the meeting adjourned at 3:20 p.m.

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Agenda Item No:4.A

Airport Committee Agenda Item ReportMeeting Date: May 8, 2018Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Item Type: ReportsAgenda Section: Discussion/Action Items

Subject:Rural Air Service Update

Suggested Action:

Attachments:ROAR_Memo_Airport_Committee_2018.docx

ROAR_Letter_2018.pdf

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Newport Municipal Airport

MemoTo: Airport Committee

From: Lance Vanderbeck

cc: Spencer Nebel

Date: April 30, 2018

Re: Rural Air Service

A recap and update on rural air service. The City of Newport had a conference call with Boutique Air about rural air service from Newport to Portland. Boutique Air asked if there was another city that might be interested in air service or would make sense for a partnership with the City of Newport. We came up with couple of options, but the City of Corvallis made the most sense. Boutique Air said they would get us a proposal, and the City of Newport would contact the City of Corvallis to inquire if there was interest in air service.

A conference call was set up between the City of Newport and the City of Corvallis. The City of Corvallis is interested in pursuing the conversation further. I have been working with Corvallis’sAirport Manger Anthony Beach on this in the meantime while waiting to receive the proposal.

The deadline for the ODA ROAR grant was April 30th. City of Newport staff had an internal meeting to discuss where everything was at in the process. At the time of the staff meeting we had not received a proposal from Boutique Air. It was discussed that with expressed interest in a partnership from the City of Corvallis; the time we need to work out an agreement between the two Cities, we concluded there would not be enough time to complete a meaningful grant for submission before the April 30 deadline. The City of Newport composed a letter to the ODA explaining what we are doing and what we will hopefully accomplish. The ODA was understanding and said that the application may be submitted anytime.

We received the proposal from Boutique Air. In the proposal they would need an annual subsidy to be able to provide one flight a day from Newport-Corvallis-Portland. Boutique also provides their own fleet of rental cars and wanted to set up their own rental cars at Newport. The City of

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Corvallis thought the proposal from Boutiques was wonderful, and far less than what they hadanticipated.

Funding: with the annual amount needed in the proposal, finding annual funding is one of the hurdle’s we need to figure out to get over. Right now there are two possible grant sources, the ROAR grant through the ODA, and a Small Community Air Service Development Program (SCASDP) by DOT. Talking with other airport managers the SCASDP grant is tough to get. It was recommended to work with a consultant to write it.

SCASDP Grant- after digging into the DOT grant system here are a few airports that have received this grant in Oregon to help subsidies air service, 2015- Redmond, 2013- Klamath Falls, 2012 – Medford, Pendleton, and Redmond, 2011- North Bend, 2010- Eugene, 2007-Klamath Falls and Newport and Astoria jointly. 2006- North Bend.

I contacted North Bend and ask how their airline subsidy program works. North Bend put in for the SCASDP grant in 2017. There is an annual payment from Bandon Dunes Golf Resort that paid directly to United Airlines. They have contributions from private parties and local areabusiness annually, and the airport puts funding in too.

We are in a holding position until funding is worked out for now and the near future. There will have to be an intergovernmental agreement between the two Cities before we can move forward with the grant applications.

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OjT NexportJJR 97365

0 REQ 0 N

April 25, 2018

Mitch Swecker, DirectorOregon Department of Aviation3040 25th Street, SESalem, Oregon 97302-1125

Dear Mr. Swecker:

The City of Newport has explored, and is very interested in, the opportunity to apply forROAR grant funding as a tool for bringing rural air service back to Newport.

The City of Newport has been in contact with Boutique Air and they are considering aproposal to provide air service. Unfortunately, discussions with Boutique Air will not beconcluded before the April 30 grant submission deadline. When the city submits a grantapplication, we want it to be fully developed and meaningful, as regularly scheduled airservice is extremely important to Newport.

As part of our discussion with Boutique on how air service could be successful, inclusionof an additional airport could potentially create a more well-rounded and successfulservice. Toward that end, city staff has been communicating with the City of Corvallis todiscuss the formation of an air service partnership. Both cities continue to considerpossible pathways to providing rural air service for their respective communities. Wouldboth cities be eligible for ROAR grant funding? This may make a difference regarding thefeasibility of having a viable proposal for air service.

Please let me know whether funding would be available after the April 30 deadline so thatthe Cities of Newport and Corvallis, in coordination with Boutique Air, could continuediscussions and submit a thoughtful application for grant funding.

Sincerely

Spencer R. Nebel / Lance VanderbeckCity Manager ‘ Airport Director

CC: Newport City CouncilNewport Airport CommitteeAnthony Beach Corvallis Airport Manager

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Agenda Item No:4.B

Airport Committee Agenda Item ReportMeeting Date: May 8, 2018Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Item Type: ReportsAgenda Section: Discussion/Action Items

Subject:Drones Discussion

Suggested Action:

Attachments:Drone_School_Development_2018.docx

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Newport Municipal Airport

MemoTo: Airport Committee

From: Lance Vanderbeck

cc: Spencer Nebel

Date: April 30, 2018

Re: Drone School Development at Airport.

Had a meeting with Spencer, myself, and Dr. Chuck Getter, who directs the “using drones for natural resource management program” at Career Tech High School in Lincoln City, Oregon. Dr. Getter has been building a relationship with the airport over the past few years. He brought his students out for a tour and held one class period in the FBO.

Dr. Getter is the founder and director of the Coastal Drone Academy. He has spent over 20 years as a coastal scientist and university researcher, flying in planes and helicopters mapping the coast of the US and other countries and helping to assess man’s impact there. He is alicensed pilot for over thirty years, and has hundreds of hours flying manned and unmanned aircraft, and is currently enrolled and completing USI Certified Instructor™ this summer which (combined with his State of Oregon Teacher’s License) will authorize him to teach Unmanned Safety Institute’s (USI) nationally recognized curriculum to advanced students starting in the Fall of 2018 utilizing USI’s proprietary technology, curriculum, and materials.

Dr. Getter has a goal of moving the Career Tech High School drone program to Newport to be more centrally located with in the Lincoln County School District, and opening up the drone program to the rest of the District’s High School students. Along with that, he would like to have a FAA certified testing facility for the paper portion of the test.

Currently, Dr. Getter has a grant to help with funding the operation, but finding a place large enough has been challenging. He would like locate the school at the Newport Municipal Airport. However, I am out of rental able space; and after talking with the FAA, we cannot stop Dr. Getter from buying an already existing hangar on the airfield. The FAA would only allow the

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school to operate out of the hangar for 5 years or less. The FAA is fine with the drone school outside the AOA, but would prefer it is not inside the fence.

I am asking the airport committee for its opinion on having a drone school on airport property before we move forward. We could possibly have Dr. Getter come to a future meeting to give a presentation on what the school is and what they are looking to do.

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Agenda Item No:5.A

Airport Committee Agenda Item ReportMeeting Date: May 8, 2018Submitted by: Gloria TuckerSubmitting Department: City Manager’s Office Item Type: ReportsAgenda Section: Operations Report

Subject:May 8, 2018 Operations Report

Suggested Action:

Attachments:Operations_Report_for_May_8_2018.docx

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

04/30/2018

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NW Jets in Salem - FAA is still reviewing the location on the ALP. Waiting to hear back for Sean Callahan the FAA Environmental Specialist for Oregon.

Seal Rock Water and the City of Newport will be re-running the water flow test. They will be testing the flow outside the airport and again on the inside to compare flow rate. This will happen hopefully in May.

We hosted the Yaquina Kindergarten class visit. Life Flight was on hand and let all 120 kids go into the Helicopter. We had a station the kids could look in an aircraft, stand on the tug, walk around a plane, climb in the Kubota tractor. The second group watched Life Flight taking off for a response call. We gave each kid an ONP sticker and ONP balsawood glider. Each group had a wonderful time and was very excited to visit the airport.

Had phone conference with Spencer, Derrick, and Mark Shepard City Manager of Corvallis, and Anthony Beach Airport Manager of Corvallis airport. We discussed the idea of a rural air service route that went from Newport-Corvallis-Portland. The City of Corvallis was very interested in the idea and we are slowly moving forward to make sure it will be a good fit for everyone.

ROAR Gant- we did receive a proposal back form Boutique Air for service to both Cities. Do to the time constraintsof putting together a meaningful grant with both Cities; the City of Newport drafted a letter to the ODA expressing our interest but we would not be able to meet the April 30th deadline. I have attached the letter. The ODA responded that they understand and there will be many grant cycles and can submit our application any time.

Had a meeting with Spencer, and Chuck Getter with Career Tech School about the possible Development of adrone school at the airport. He is looking for space that would accommodate the indoor school and testing facility for people wanting to test for their 107 license, along with the school. I have attached a memo with more information on the subject.

Land acquisition south of Runway 34- We have heard back from all but one property owner in regards to the proposed property purchases. The larger parcel owners have accepted the City’s offer to buy 25 acres for $188,000. This will go to Council on May 7th for final approval.

I had a sight visit with Geoff Vaughn PEA, Jayson Buchholz city project manager, and a rep from Michel’s pipe lining to talk about the complexity of the project. Do to the size, length, and curviness of the pipes the recommendation would be using a GeoSpray, a fiber-reinforced geopolymer mortar, to rehabilitate large-diameter storm and sanitary pipes, manholes and other infrastructure of all shapes, bends, curves and angles. The result is a fully structural pipe that is quickly installed and cured without any digging. We also looked at outfall F, which is the outfall on the east side of runway 34. The land has been sluffing off but the pipe is still there and this will be addressed during the construction portion of the pipe-lining project.

EPA tank inspection visit update – I got the review comments back from the EPA on the SPCC plan. PAE will address the comments and add them into the final draft. I am also waiting for a quote from Mascot to bring the fuel farm back into compliance.

Pavilion update- City Council on May 7th will be presented the option of building just the concrete portion of the pavilion and sidewalks.

Operations Equipment – Kubota tractor battery finally gave up and had to buy a new one. Linn Benton Tractor will be out to get Kubota for a servicing. While mowing the deck through a center blade and due to the shaking before the PTO was shut down damaged the PTO gearing and needs to be rebuilt. Along with new center blades on the deck. Zero turn new water pump belt to come back in service.

Following is how we finished the month of April 2018.14

NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

04/30/2018

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Month IN OUT Tot.A.O Jet A Av Gas Self Serve TotalJuly 403 399 802 4417 665 3509 8591Aug 420 415 835 7204 36 3039 10279Sept 316 318 634 4613 8 1862 6483Oct 397 405 802 6398 491 774 7662Nov 195 194 389 3971 227 299 4497Dec 239 245 484 2864 318 339 3521Jan 213 215 428 6489 292 0 6781Feb 252 254 506 2634 602 63 3298Mar 367 369 736 2831 585 938 4354Apr 310 314 624 3618 563 993 5174May 0 0Jun 0 0

Cur. FY 3112 3128 6240 45039 3786 11815 60641FY 16/17 3685 3701 7386 34701 5001 11830 51532FY 15/16 4263 4234 8497 26182 7854 8524 42560FY 14/15 3686 3572 7258 71113 5985 8103 85201FY 13/14 3199 2914 6113 87073 4098 9374 100546FY 12/13 3121 3083 6204 31135 4430 11049 46614FY 12/11 3219 3181 6400 41183 4275 15823 61281FY 10/11 3023 3085 6108 73458 4119 12004 89581Average 3457 3396 6852 52121 5109 10958 68188

Aircraft Quantity Fuel Consumption

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

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I have attached our local area’s fuel prices for Jet-A and 100LL.

CY 2013 2014 2015 2016 2017 2018JAN 2 2 11 4 2 24FEB 5 4 8 4 23 37

MAR 9 5 7 4 14 24APR 4 5 10 7 25 35MAY 14 9 8 4 24JUN 9 12 28 8 28JUL 22 16 30 16 55

AUG 24 3 25 10 53SEP 14 10 14 16 37OCT 8 5 13 9 22NOV 14 2 11 3 21DEC 1 1 4 7 25

Total 126 74 169 92 329 120

Rental Cars

2012 2013 2014 2015 2016 2017 2018JAN 0 0 33 23 28 21 16FEB 2 0 16 17 23 21 24

MAR 2 0 29 41 25 32 32APR 2 0 28 36 42 26 32MAY 9 0 29 20 45 51JUN 14 0 19 43 48 37JUL 10 28 39 41 52 57AUG 0 27 19 38 43 45SEP 0 25 25 32 31 45OCT 0 35 12 22 14 41NOV 0 22 19 29 22 11DEC 0 8 10 16 17 17Total 39 145 278 358 390 404 104

Courtesy Cars Loaned Out

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

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Jet-A prices within 65 miles of Newport, OR 97365

Jet A$3.45—$5.48Average $4.22

KONP Newport Municipal Airport Newport, OR Newport Municipal Airport Phillips 66 FS $3.90

KCVO Corvallis Municipal Airport Corvallis, OR Corvallis Aero Service EPIC FS $4.79

6S2 Florence Municipal Airport Florence, OR Florence Airport Volunteer Group SS $3.79

Albany Municipal Airport Albany, ORInfinite Air Center, LLC FS $3.79 KEUG Mahlon Sweet Field Airport Eugene, OR Atlantic Aviation EPIC FS $5.48

KSLE McNary Field Airport Salem, OR Salem Aviation Fueling @ Salem Air Center EPIC FS $4.79

KTMK Tillamook Airport Tillamook, OR Tillamook Airport Phillips 66 PS $4.09

KMMV Mc Minnville Municipal Airport Mc Minnville, OR Cirrus Aviation Epic $4.35

77S Hobby Field Airport Creswell, OR Creswell Airport Phillips 66 SS $3.45

17S Chehalem Airpark Newberg, OR Precision Helicopters PS $3.63

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

04/30/2018

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100LL Avgas prices within 55 miles of Newport, OR 97365

100LL$4.56—$6.18Average $5.07

KONP Newport Municipal Airport Newport, OR Newport Municipal Airport Phillips 66 SS $5.00 or with pre-paid fuel card. $4.50 FS $5.10 KCVO Corvallis Municipal Airport Corvallis, OR Corvallis Aero Service EPIC SS $4.95 FS $5.35

6S2 Florence Municipal Airport Florence, OR Florence Airport Volunteer Group SS $4.90

7S5 Independence State Airport Independence, OR Nutsch Aviation Phillips 66 SS $4.56

S12 Albany Municipal Airport Albany, ORInfinite Air Center, LLC EPIC SS $4.79 KEUG Mahlon Sweet Field Airport Eugene, OR Atlantic Aviation EPIC SS $4.86 FS $6.18

S30 Lebanon State Airport Lebanon, OR LebanAir Aviation independent SS $5.39 KSLE McNary Field Airport Salem, ORSalem Aviation Fueling @ Salem Air Center EPIC SS $4.85 FS $5.37

KTMK Tillamook Airport Tillamook, OR Tillamook Airport Phillips 66 SS $5.06 KMMV Mc Minnville Municipal Airport Mc Minnville, OR Cirrus Aviation Epic SS $4.85 FS $5.25

I have included some pictures from April.19

NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

04/30/2018

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

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NEWPORT MUNICIPAL AIRPORT OPERATIONS REPORT FROM:APRIL 1, 2018 – APRIL 30, 2018

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