Air Force Fitness Management System II (AFFMS II) Fitness... · FOR OFFICIAL USE ONLY 4 1....

FOR OFFICIAL USE ONLY 1

Air Force Fitness Management System II

(AFFMS II)

User’s Guide

18 March 2015 Program Manager Information HQ AFMS/SGPP Technical Support Information HQ AFPC/DPSIMC [email protected] Distribution authorized to U.S. Government agencies and their contractors by specific authority, 06 January 2006. Other requests for this document shall be referred to ESC/HIGK, 1960 1st Street West, Bldg 977, Randolph AFB, TX, 78150-4700. Contractor will notify the Government, in writing, when proprietary data is contained within the deliverable document. DESTRUCTION NOTICE-For classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, section 11-19, or DoD 5200.1-R, Information Security Program Regulation, chapter IX. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

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Table of Contents

AIR FORCE FITNESS MANAGEMENT SYSTEM II 1

2. INTRODUCTION 4

PURPOSE 4 PROGRAM DESCRIPTION 5 PRIVACY AND SECURITY NOTICE 6 PRIVACY ADVISORY 7

3. ACCESSING AFFMS II 8

ROLE-BASED ACCESS (RBAC) 9

4. CORE CAPABILITIES 20

FITNESS CALCULATOR 20 FITNESS QUESTIONNAIRE 22 FITNESS CHARTS 23 FITNESS AND HEALTH RESOURCES 24 I AM FIT 24 MY FITNESS TRACKER 27 LOGGING OUT OF AFFMS II 29

5. MANAGE FITNESS TESTS 32

LOCATING MEMBERS 33 CREATE A NEW FITNESS TEST 38 REVIEW FITNESS TEST HISTORY 40 EDIT A FITNESS TEST 41 DELETE A FITNESS TEST 43

6. EDUCATION AND INTERVENTION 44

UPDATING THE BE WELL 44

7. REPORTS 46

REPORTS BY ROLE 47 REPORT SAMPLES 53

8. AFFMS II MANAGEMENT 60

MANAGE USER PROFILES 60 NOTIFICATION MANAGEMENT 73


1. Executive Summary

The Air Force Fitness Management System II (AFFMS II) was created and has been implemented to serve as a management tool for Air Force commanders at all levels to enable them to assess the physical fitness of personnel under their command. It provides them with the capability to identify those who require remedial conditioning, as well as those who excel and may warrant special recognition. AFFMS II is available to all Air Force components: Active Duty, Air Force Reserve, and Air National Guard. Access is via the Air Force Portal only. The primary objective is to track, monitor and report the individual and collective physical fitness level among Air Force personnel through more effective resource management tools. AFFMS II provides unit fitness program managers (UFPMs) with the capability to capture physical fitness information and update it so that it is available to commanders at all times. Rosters are available to identify members who are not current in their testing and who have yet to be tested. Rosters also can be produced to indicate those individuals who are due to be tested within selected date ranges. Reports are available to indicate UFPMs assigned to units and units that have no UFPMs assigned; personnel who have been exempted from one or more fitness criteria as a result of injury, illness, pregnancy, etc.; and the status of individual members. Metrics are available to provide “score cards” for different levels of command: unit, installation, MAJCOM, and Air Force. On an individual basis, AFFMS II allows all Air Force members to conduct physical fitness self-assessments by calculating their potential fitness scores and levels.

2. Introduction

Purpose The purpose of the Air Force Fitness Management System II (AFFMS II) is to allow individuals to assess their own fitness scores and levels and to allow unit fitness program managers (UFPMs) to capture, update, and edit the results of physical fitness tests. It provides a means for commanders at all levels to examine statistical information on the fitness of personnel under their respective commands. Users will be able to access AFFMS II through the Internet only through their Air Force Portal accounts at all functional levels.


HQ AFPC/DPSIMC is the AFFMS application owner and program manager, and AFMSA/ SGRSD is the office of primary responsibility (OPR) for development and maintenance.

Program Description The Air Force Fitness Management System II (AFFMS II) provides all Air Force personnel and the organizations that support them with a tool to monitor and track physical fitness. A fitness calculator, available to anyone with access to the Air Force Portal, allows the entry of six variables and computation of that person’s fitness score according to the policies of the Air Force Surgeon General. The variables used in the calculation are age, gender, abdominal circumference, number of push-ups completed, number of sit-ups completed, and time/score on an aerobic assessment. Most personnel are expected to run a mile and a half for their aerobic activity. Some personnel may be exempt from abdominal circumference, sit-ups, pushups, or the aerobic assessment. The calculation takes take these exemptions into consideration, as well as when an alternative to running is used for the aerobic activity. A composite fitness score is calculated on a 0-100 point scale, based on the following maximum component values:

The composite scores determine the fitness level categories:

Fitness Level Categories

Excellent

Satisfactory

Unsatisfactory

Pass

Fail

EXEMPT

When members are exempt from portions of the assessment, the denominator of the calculation is reduced by the maximum component value. For example, a member exempt from push-ups will have no points added for the push-up component. The total possible points are reduced by 10 points. AFFMS II provides rosters that list the personnel who are to be assessed. These rosters can be printed and used to record the results of the fitness assessment. The fitness program permits data entry for each of the factors contributing to the calculation of the fitness score.


AFFMS II retrieves demographic information from the Military Personnel Data System (MilPDS) to calculate the fitness assessment score. It uses MilPDS data to determine the roster listing of personnel to be assessed. Grouping personnel by active unit on the basis of their assigned Personnel Accounting Symbol (PAS) generates this roster. AFFMS II produces reports describing the number and percentage of Air Force personnel who have been assessed, the number and percentage of those who have not been assessed, and the number and percentage exempt by the type of exemption. It produces a report describing the number and percentage of those assessments categorized by their composite fitness scores. Composite fitness scores fall into three categories: Excellent, Satisfactory, and Unsatisfactory. This information is reportable by unit/squadron, installation, MAJCOM, and Air Force in aggregate. AFFMS II retains historical data for comparison purposes.

Privacy and Security Notice Application security is a necessary part of all on-line systems, used to preclude unauthorized access and manipulation of the database. System administrators assign passwords with specific access levels to each application user. Password functions control who can use the system and the programs they can access. Input to AFFMS II is unclassified. The Privacy Act of 1974 affects portions of the data. DD Form 2005, Privacy Act Statement, covers the source document used in collecting the required data. Title 10, United States Code, sections 133, 1071-87, 3012, 5031, and 8012, and Executive Order 9397 describe the authority for collecting this data. All personnel with primary duties related to the access or use of the data subject to the Privacy Act of 1974 have a special responsibility to protect personal information from unauthorized disclosure. AFFMS II will label output products that contain sensitive data to identify the presence of sensitive data and the need for protective handling. AFFMS II will mark these products with the privacy caveat “PERSONAL DATA—PRIVACY ACT OF 1974” with “PA” placed to the right of the product titles. HQ AFPC/DPSIMC provides the AFFMS II site as a public service and maintains the site. Information presented on the AFFMS II Web Site is considered confidential information and may not be distributed or copied. For site management, information is collected for statistical purposes. This government computer system uses software programs to create summary statistics, which are used for such purposes as assessing what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas.


For site security purposes and for ensuring that this service remains available to all users, this government computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information or otherwise cause damage. Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits. Raw data logs are used for no other purposes and are scheduled for regular destruction in accordance with National Archives and Records Administration General Schedule 20. Agencies that are subject to DoD Directive 5240.1 will add the following: “All date collection activities are in strict accordance with DoD Directive 5240.1.” Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1987 and the National Information Infrastructure Protection Act

Privacy Advisory User information in AFFMS II is used to identify users (name, title, location, etc.), to contact users (phone, E-mail, etc.), and to “sign” documents. This information must be maintained even after users have become inactive in the system. No other system will be able to access this information, and it is never shared with the public.


3. Accessing AFFMS II AFFMS II can be accessed from AFPC Secure as well as the Air Force Portal by clicking the appropriate links.

Upon being successfully authenticated and validated, you will be taken to the AFFMS II dashboard page. Initially each individual is assigned the role of Member and are presented with the functions available to that role.


Role-based Access (RBAC) Access and capabilities within AFFMS II are controlled based upon assigned roles. The following tables list and describe the capabilities associated with each role. The capability for each role determines the menu items available within the AFFMS II profile.

AFFMS II Roles

Member

Administrator

MAJCOM

Air Staff

FIM

UFPM

FAC

HAWC

Commander


Role Based Menu Matrix AFFMS II Role Menu Item/Capability

Administrator

Home Welcome/Notification Page

Fitness Tools Fitness Calculator Fitness Questionnaire Fitness Documentation

USAF Links External Fitness Links External Health Links Dispute/Appeal Process (BCMR)

Fitness Charts My Fitness Tracker

Conduct Fitness Assessment Input Fitness Data

Reports My Reports

Education Intervention Update BE WELL Attendance Date AF Form 108

Administration Manage User Profiles Notification Management

Help About AFFMS II AFFMS II User Guide


AFFMS II Role Menu Item/Capability

Member




Fitness Charts I AM FIT My Fitness Tracker




MAJCOM





Reports My Reports


Administration Manage User Profiles




Air Staff




Fitness Charts Reports

My Reports Help

About AFFMS II AFFMS II User Guide



FIM





Conduct Fitness Assessment Input Fitness Data

Reports My Reports






Commander



USAF Links External Fitness Links External Health Links

Dispute/Appeal Process (BCMR) Fitness Charts My Fitness Tracker

Reports My Reports





HAWC





Reports My Reports





FAC


Fitness Tools Fitness Calculator Fitness Documentation


Fitness Charts Conduct Fitness Assessment

Input Fitness Data Reports

My Reports Education Intervention

Update BE WELL Attendance Date AF Form 108





UFPM





Reports My Reports

Education Intervention AF Form 108



To access additional capabilities you must change the current role. To change roles select the desired role from the drop down list of assigned roles at the top of the screen.


4. Core Capabilities AFFMS II provides a set of core capabilities to each person accessing the system. These core capabilities provide a fitness calculator for estimating Fitness Test scores and Fitness Levels, a fitness questionnaire, fitness charts and links to additional fitness and health related information resources

Fitness Calculator You can use this to calculate your own fitness composite score and level. Click the Fitness Calculator hyperlink in the Fitness Tools drop-down menu, and the Fitness Calculator page will be displayed.


Complete the form with the appropriate values changing any of the default values as required. Then click the Calculate button.

To print the estimated scores click the Print button


Fitness Questionnaire


Fitness Charts Click the Fitness Charts menu item in the Fitness Tools drop-down menu, and a window opens displaying the current Fitness Testing Charts.


Fitness and Health Resources The Fitness Documentation sub-menu item contains a series of links to additional information. The series includes link to other USAF information as well as External Fitness and Health information links.

I AM FIT Access to the I AM FIT report can be found by clicking the I AM FIT link under the Fitness Tools menu.


My Fitness Tracker

Access to the My Fitness Tracker report can be found by clicking the My Fitness Tracker link under the My Fitness Tracker menu.


Logging Out of AFFMS II In order to exist, log out of, AFFMS II users MUST click the logout link next to the Change My Role list. Simply closing the Internet Explorer, browser, window DOES NOT log the user out of AFFMSII. By not existing AFFMS II properly the user may induce sysem level issues in the areas of performance, availability, and relaibality inadvertly.

A dialog window appears indicating that the user has chosen to logout and ask for confirmation. Upon confirmation another dialog appears indicating a successful logout. This dialog appears for only 3-5 seconds before disappearing . A browser dialog then appears to close the window.


5. Manage Fitness Tests The primary purposes of this functional area are to view and build rosters, input fitness scores for individuals, and manage exemptions. Information describing data changes made to fitness scores, such as who made the change and when it was made, will be recorded and tracked by the system.

To manage fitness test information change the current role to one that has the Conduct Fitness Assessment capability, see the role-based access men matrix. Click the Input Fitness Data link under the Conduct Fitness Assessment menu.


Locating members AFFMS II provides several types of searching to locate the person/people whose fitness data being handled. The search types and their descriptions are listed in the table below.

Search Type Description SSAN The SSAN search is a preformatted full SSAN search.

Name The name search is a case insensitive search using a person’s First and Last name. The results will be a list of one or more people matching the criteria.

PasCode The PasCode search returns a list of people who are members of the current user’s selected authorized PasCodes.

Filtered PasCode The Filtered PasCode search is similar to the PasCode search but has one or more filters applied. The filters are

Prior to perform additional searches the Search form and results MUST be cleared. Click the Clear button on the form to perform this action.


SSAN Search The SSAN search provides a mechanism to locate a single individual based on their SSAN. Enter the SSAN into the SSAN field. The SSAN can be entered with or without the dashes “-“, the field will format the data correctly. Click Search button. The results of the SSAN search have jurisdiction applied to them. The results will only contain those members that the current user is authorized to manage.


Name Search The Name search provides a mechanism to locate an individual by their given name. The results may include a list of individuals with the same first and last name. Enter the first and last name in the First and Last fields. The name can be entered in any combination of case (i.e. All upper-case, all lower-case or mixed-case). Click the Search button. The results of the Name search have jurisdiction applied to them. The results will only contain those members that the current user is authorized to manage.


PASCode Search The PASCode search provides a mechanism to locate a group of individuals by their current pascode. Select the pascodes from the PASCode list. To select multiple passcodes hold the Control, “ctrl” key and select the passcode. The list contains the current user’s authorized passcodes. Click the Search button.


The PASCode search can also have one of the following three filters.

Filter Description

Not Current Provides a list of people within the selected PASCode(s) that have a Not Current status.

Not Tested Provides a list of people within the selected PASCode(s) that have never been tested.

Start-End Date Provides a list of people within the selected PASCode(s) that have test dates within the supplied date range.


Create a New Fitness Test Upon locating the individual(s) to manage, new test scores can be entered for an individual by clicking the name link under the Name column in the Results Table.

Complete the test data form, providing the appropriate data record on the fitness test worksheet, and click the Submit button.


Upon a successful calculation of the fitness scores and recording of the test results a Success Message window appears.

The test score Success Message window automatically disappears within 5 seconds.


Review Fitness Test History AFFMS II provides the capability, within the Conduct Fitness Assessment Tab, to review a member’s fitness test history. Click the link under the History column in the Results table.


Edit a Fitness Test AFFMS II provides the capability, only to the Administrator role, to edit a member’s existing fitness tests. Click the Edit link next to the desired Test Date column in the Test History table. Update the fitness test data on the Input Fitness Data screen and click the Submit button.


Upon a successful calculation of the fitness scores and updating of the test results a Success Message window appears.


Delete a Fitness Test AFFMS II provides the capability, only to the Administrator role, to delete a member’s fitness test click the Delete link next to the desired Test Date column in the Test History table.

Click the OK button and the screen will refresh the member’s Test History.


6. Education and Intervention To update the BE WELL information for a member change the current role to one that has the

BE WELL Update capability. Click Update BE WELL Attendance Date under the Education

Intervention.

Updating the BE WELL


Enter the SSAN for the member to update and click the Update button.

.

Click in the BE WELL Completion Date column of the desired member to update. Select the date the course was completed. Click the Update button

A message will appear indicating that the BE WELL information has been updated, click the OK button.


.

7. Reports AFFMS II provides a set of reporting capabilities. The available reports for each AFFMS II user are governed by their assigned roles. The matrix below describes the reports per role.

To access the available reports click My Reports. A list of available reports for the current role appears. The following illustrate the reports available to each AFFMS II role.


Reports By Role

Admin


MAJCOM


Air Staff


FIM


Commander

HAWC


FAC

UFPM


Report Samples


8. AFFMS II Management

Manage User Profiles An AFFMS II user is a person who has been registered within AFFMS II and has associated roles, other than Member, and a list of PASCodes assigned to them. A person’s assigned role(s) determine their level of access and capabilities within AFFMS II. Review the role-based menu matrix in to see the roles that can manage AFFMS II users. The type of registered users the current user can create/manage is dependent on their current, and available, role. For example a user with the current role of FIM can create/manage FAC, UFPM, and Commander. Whereas a FAC can create/manage UFPM and Commander users.

Create New User To create a new user change the current role to one that has the Manage User capability, see the role-based access men matrix. Click Manage User Profiles under the Administration menu.


Enter the SSAN for the new user and click the Search button.


Click the new user’s name in order to display their personnel information.


Select the desired user roles from the Assigned Roles. Select the Create action. To authorize and un-authorize PASCodes select the PASCode from the appropriate list and click either the Authorize or Unauthorize button. Click the OK button on the alter message


Once the form has been completed click the Submit button to save the user. A message indicating that the user has been created will appear.

Click the Ok button and the screen will refresh to the beginning.


Update Existing User To update an existing AFFMS II user change the current role to one which has the Manage User capability. Click Manage User Profiles under the Administration menu.

Enter the SSAN for the new user and click the Search button.


Click the user’s name in order to display their personnel information.


Select the Update action To authorize and unauthorize PASCodes, select the PASCode from the appropriate list and click either the Authorize or Unauthorize button. Click the OK button on the alter message

Once the form has been completed click the Submit button to save the user. A message indicating that the user has been updated will appear.

Click the Ok button and the screen will refresh to the beginning.


Delete a User To delete an AFFMS II user change the current role to one, which has the Manage User capability. Click Manage User Profiles under the Administration menu.


Enter the SSAN for the desired user and click the Search button.

Click the user’s name in order to display their personnel information.


Select the Delete action and click the Submit button. A message indicating that the user has been deleted will appear.

Click the Ok button and the screen will refresh back to the beginning.


Notification Management The AFFMS II application provides a mechanism to alert members and registered users of important events associated with the application. These notifications are visible by everyone who has access to the application and present on the application’s dashboard. To create or manage application notifications, ensure that the current role is Administrator and click the Notification Management menu item under the Administration menu.


Create a New Notification To create new application notifications click the Create New Message link.


Next complete the Add Edit Message screen providing the necessary information for the notification. Then click the Apply button.


Click the OK button to return to the Notification Administration screen.


Edit an Existing Notification To create or manage application notifications, ensure that the current role is Administrator and click the Notification Management menu item under the Administration menu. Locate the notification message to delete and click the Edit link. Complete the Add Edit Message form and click the Apply button.

Delete a Notification To create or manage application notifications, ensure that the current role is Administrator and click the Notification Management menu item under the Administration menu. Locate the notification message to delete and click the Delete link.

Click the OK button to return to the Notification Administration Screen

Air Force Fitness Management System II (AFFMS II) Fitness... · FOR OFFICIAL USE ONLY 4 1....

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Transcript of Air Force Fitness Management System II (AFFMS II) Fitness... · FOR OFFICIAL USE ONLY 4 1....