AIR COMMANDAND

STAFF COLLEGE

STUDENT REPORTI A POLICY GUIDE DTICFOR THE AIR FORCE

:3MILITARY TDY TRAVELER IfELECTEMAJOR TIBURCIO R. RENDON, JR. 86-2095MA0196L'insights into tomorrow"

LJL.

___________ 86 4 29 070

DISCLAIMER

The views and conclusions expressed in thisdocument are those of the author. They arenot intended and should not be thought torepresent official ideas, attitud-es, orpolicies of any agency of the United StatesGovernment. The author has not had specialaccess to official information or ideas andhas employed only open-source materialavailable to any writer on this subject.

This document is the property of the UnitedStates Government. It is available fordistribution to the general public. A loancopy of the document may be obtained from theAir University Interlibrary Loan Service(AUL/LDEX, Maxwell AFB, Alabama, 36112) or theDefense Technical Information Center. Requestmust include the author's name and completetitle of the study.

This document may be reproduced for use inother research reports or educational pursuitscontingent upon the following stipulations:

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-- All reproduced copies must contain thefollowing credit line: "Reprinted bypermission of the Air Command and StaffCollege."

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-- If format modification is necessary tobetter serve the user's needs, adjustments maybe made to this report--this authorizationdoes not extend to copyrighted information ormaterial. The following statement mustaccompany the modified document: "Adaptedfrom Air Command and Staff Research Report

(number) entitled (title) by(author)

-- This notice must be included with anyreproduced or adapted portions of thisdocument.

: . . . '. '. . . . - '. " " . . " . .- _ . . " .' . . .' _ - - . -_ . - . . . . . '. . . .. " .' . .. -. . . -' -' - , .. .. . '. . . ." .. . .

REPORT NUMB3ER 86-2095 ~T ITLE A POLICY GUIDE FOR THE AIR FORCE MILITARY

TDY TRAVELER

AUTHOR(S) MAJOR TIBURCIO R. RENDON. JR., USAF 9

FACULTY ADVISOR LTCOL DONALD K. GRANDIA, ACSC/EDX

SPONSOR LTCOL DAVID W. GLANZER, 3800ABW/DPM

Submitted to the faculty in partial fulfillment ofrequirements for graduation.

AIR COMMAND AND STAFF COLLEGEAIR UNIVERSITY

MAXWELL AFB, AL 36112

UNCLASSIFIEDSECURITY CLASSIFICATION OF THIS PAGE Al

REPORT DOCUMENTATION PAGE1& REPORT SECURITY CLASSIFICATION Ib. RESTRICTIVE MARKINGS

UNCLASSIFIED2& SECURITY CL.ASSIFICATION AUTHORITY 3. OISTRIBUTION/AVAILABILITY OF REPORT

2b OECLASSIFICATIOd/OOWNGRAOi4G SCHEDULE p:@:?0rPW O-1

4 PERFORMING ORGANIZATION REPORT NUMBERIS) S. MONITORING ORGANIZATION REPORT NUMBER(S)

86-2095 Norbe

Sa. NAME OF PERFORMING ORGANIZATION b. OFFICE SYMBOL 7a. NAME OF MONITORING ORGANIZATION

ACSC/EDCC

Sc. AOORESS (City. State end ZIP Code) 7b. ADORESS City, Stage dnd ZIP Code)

Maxwell AFB, AL 36112-5542

Ga. NAME OF PUNOING/SPONSORING Otb. OFFICE SYMBOL 9. PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERORGANIZATION (If wpplable)

Bc AOORESS (City. State and ZIP Co de) 10. SOURCE OF FUNDING NOS.PROGRAM PROJECT TASK WORK UNIT

ELE ME NT NO. NO. NO. NO.

11 TITLE hlncdaade ecurity Claaiication)

A POLICY GUIDE FOR THE AIR FORCE

12. PERSONAL AUTHOR(S)Rendono Tiburcio R., Jr., Major, USAF

13a. TfPE Of REPORT 13b. TIME COVERED . DATE OF REPORT tYr. Mo. Day) 1S. PAGE COUNT

FROM TO iy66 April 49I SUPPLEMENTARY NOTATION

ITEM 11: MILITARY TDY TRAVELER

I COS~ricojJ 15 SUBJECT TERMS o(',,ninue, on ,re, it nectaemr, and Identify by block number)

fblEl.o GROUP SUB. GA_

19 ABSTRACT (Conlne on uerse of necesary and identify by block number)

TDY travel policy is fragmented in different directives. There is no

single directive a novice or infrequent traveler may research to

obtain complete guidance concerning administrative procedures andtransportation and financial requirements of a TDY assignment. This

guide is designed to provide general information and direction.

The objective is not to replace directives but to consolidate some

specific information needed to perform a TDY and thereby provide a

single reference source concerning key areas of travel policy.

20 O1STIIIUTION/AVALABILITY, OF ABSTRACT 21 ABSTRACT SECURITY CLASSIFICATION - . '

UNCLASSIFIEO/UNLIMITEO C SAME AS APT IR OTIC USERS UNCLASSIFIED

22. NAME OF RESPONSIBLE INDIVIDUAL 220 TELEPHONE NUMBER 22c OFFICE SYMBOL %

Maxwel iiro(inctude A rya Code)ACSC/EDCC Maxwell AFB 36112-5542,, . .c,.. -"•~~~ , fg05 293-2483,,00 FORM 1473.83 APR EDITION OF I JAN 73 IS OBSOLETE. .-.4-3

OBSOLETE.[TNCLrARSTW T ~i i SECURITY CLASSIFICATION Ol THIS PAGE.

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,. PREFACE.

Air Force temporary duty (TDY) travel policy is fragmentedin many directives. The main reason for development of thisguide is to consolidate certain areas of the fragmented policy.This travel guide is designed to be a single source documentthat provides general information to the novice or infrequenttraveler who is scheduled to perform a normal TDY.

A normal TDY is defined in this guide as funded temporaryduty of less that 30 days that d~ets_not involve (i) attendanceof formal, flying, missile or special training courses or (2)support of contingency operations. The Consolidated BasePersonnel Office (CBPO) staff will advise traveler ofrequirements for TDYs that involve training. Also, AFR 28-4,USAF Mobility Planning, and the Unit Mobility Officer/NCO willprovide guidance for TDY requirements in support of contingencyoperations. While the primary focus of this guide is on funded"normal" TDY, a chapter is devoted to unfunded permissive TDY.

This guide is not designed to be the last word on policy-- the directives do that. It is, however, designed to furnishgeneral but detailed information concerning some areas of TDYtravel. The objective is to provide concise direction underone source and thereby eliminate the need to consult severaldirectives to determine policy.

Accession For

NTIS GRA&I-DTIC TABUnannounced [.1Justificatio

Byo/ z

Availability Codes

Dist-IAvail and/orDist Special

-. ~~~~~~~~~~~~~....-.,.-..... ....... .... ........ _......... ......-.......-. :,: .,,,-...... .< -..- ,.. -... , ..- -: . ,-,, . .,.. ..-. - ... -,-....- .. - -..-. , . ,.:-. - .-..... .,. .,. .-... .... ..-.... .... ,-,.-... .... ,. ..- , -.

____ ___ ___ ABOUT THE AUTHOR _ _ _ _ _ _ _

Major Tiburcio (Butch) R. Rendon, Jr. received hiscommission through the Officer Training School in 1973. After

*completing several stateside assignments at Grand Forks AFB and*Wilford Hall USAF Medical Center, he was transferred in 1976 to

the'USAF Southern Air Division in the Panama Canal Zone. He*served initially as the Assistant Chief of Protocol and later

as Chief of Protocol during the US/Panama treaty negotiations.In 1980, he was assigned to the NATO headquarters at Naples,Italy. There he served as an executive officer for an Italian

* general officer. He returned to the United States in 1983 toserve as the Executive Officer to the Air Training CommandInspector General at Randolph AFB. Major Rendon will be

* assigned as a Basic Military Training School SquadronCommander, Lackland AFB, upon graduation from the Air Commandand Staff College resident course.

Major Rendon received a Bachelor of Science Degree intBusiness Management from Our Lady of the Lake University of SanAntonio and a Master of Public Administration from AuburnUniversity at Montgomery. He completed Squadron Officer Schoolin residence in 1977 and Air Command and Staff College by3eminar in 1982.

His decorations include the Defense Meritorious Service* Medal, the Air Force Meritorious Service Medal with one oak* leaf cluster, the Air Force Commendation Medal and a foreign

Legion of Merit.

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A

TABLE OF CONTENTS V.

Preface ............................................... iiiAbout the Author ........................................ iv

CHAPTER ONE--INTRODUCTIONNeed for the Guide ..................................... 1Policy is Fragmented ................................... 1Who Does What? ......................................... 2

CHAPTER TWO--ADMINISTRATIVE PROCEDURESExplanation of Terms ................................... 3General ............................................. 4Traveler/Orders Issuing Official Responsibilities•.. 4Other Traveler Responsibilities ..................... 6Accounting and Finance Responsibilities .............. 6Director of Administration Responsibilities ......... 7

CHAPTER THREE--TRANSPORTATION PROCEDURESGeneral .......... 8Scheduled Airlines Traffic Office (SATO) ............ 8Directed Mode of Transportation ....................... 8When Mode of Transportation is Not Directed ......... .9Release of Reservations ............................... 9Denied Boarding Compensation ........................ 9Voluntary Seat Release Compensation .................. 10Motor Vehicle Rental Services ....................... 10Payment for Motor Vehicle Rental Services ........... 10Use of Aero Club Aircraft ............................. i1

CHAPTER FOUR--FINANCE PROCEDURESGeneral ............................................. 13Advance Funds ....................................... 13Travel Status.......................................... 14Per Diem Allowances ................................... 14Leave While on TDY .................................... 15Use of Government Facilities ........................ 16Reimbursable Miscellaneous Expenses .................. 17Travel Voucher and Claims ........................... 18

V""'" V J.

_______CONNTINUD___

CHAPTER FIVE--PERMISSIVE TEMPORARY DUTYGeneral ............................. 21Administrative Procedures............................. 21Transportation........................................ 22Finance Requirements.................................. 22When Permissive TDY May be Approved ...................22Canceled Trips........................................ 23

BIBLIOGRAPHY............................................ 24

APPENDICES:Appendix A--DD Form 1610, Request and Authorization

for TDY Travel of DOD Personnel..................... 27Appendix B--Instructions for Preparation of

DD Form 1610.......................28IAppendix C--AF Form 1820, Request/Justification forSpecial Authorization............................... 34

Appendix D--Extract of JTR Vol. 1, Appendix A,Part II .... ................................ 35

Appndi E-Exract from AFR 90-13 ...................36Appendix F--AF Form 2282, Statement of Adverse

Effect - Use of Government Facilities .............. 38Appendix G--Standard Form 1164, Claim forReimbursement for Expenditures on OfficialBusiness........................... :,rv,*,c--- .........31

Appendix H--DD Form 1351-2, Trave Vouchero

Subvoucher.......................................... 40

INDEX................................................... 41

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Chapter One

INTRODUCTION

Frustration is often the case for the military member whenpreparing for a temporary duty (TDY) assignment, during theTDY, and when documenting the claim for reimbursementafterwards. This frustration is especially true if one i- acta frequent traveler and most certainly if one has never been onTOY before. The reason is in the difficulty one faces inobtaining the answers to innumerable questions which arise as aresult of a TDY. Some questions often asked are; who approvesthe TOY request, who authenticates and reproduces orders, canone get advance pay, what mode of travel does one use and whcmakes the decision and arrangements, what is a TR, how muchtravel time is authorized, what type support is authorized atthe TDY location, what is a reimbursable expense, and when doesone file a travel claim and what type correspondence is neededto file. These are but a few of the myriad of questions oftenasked by the novice or infrequent traveler. So where does onego to get the answers? Many places, and that is the basis forthe frustration. There is no single publication that is allinclusive of Air Force TDY travel policy.

I|POLC Y_! I5 EHE ""-

As it now stands, travel policy for Department of Defensemilitary personnel is described in Volume I, Joint TravelRegulations (JTR), Members of the Uniformed Services. Inaddition, the United States Air Force has published furtherdirection regarding control of travel. This policy guidance isdispersed among three different functional areas; thecomptroller, administration, and transportation functionalareas and promulgated in the regulations of each. Since eachfunctional directive focuses on its own area of responsibility, ,-'-'no single regulation exists which could be used as anauthoritative source by the TDY traveler. For example, theadministrative aspects of TDY travel are governed by Air ForceRegulation (AFR) 10-7, Administrative Orders. Accounting andFinance requirements are prescribed by AFR 177-103, TravelTransactions at Base Level. Traffic management functions are

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published in Air Force Manual (AFM) 75-2, Military Traffic k'Management Regulation, and in AFR 75-8, Movement of Personnel.As a consequence, several directives have to be researched inorder to obtain complete policy guidance.

This guide consolidates pertinent policy now fragmented inthese and other related directives as it pertains to normaltemporary duty travel performed by Air Fqrce militarypersonnel. A normal TDY is defined in this guide as fundedtemporary duty of less than 30 days that does not involveformal training or support of contingency operations. Unfundedpermissive TDY is discussed in Chapter Five. The overall focusof the guide, however, is on responsibilities of the serviceagencies and individuals that are key players in the normal TDYadministrative cycle.

The performance of official TDY travel by militarypersonnel involves a cycle of close interaction by severaloffices and individuals. The commander or orders approvingofficial determines the need for the TDY and approves requestsfor special authorizations. The Base Director ofAdministration or a representative authenticates travel ordersand reproduces.sufficient copies. The Transportation Officeror representative selects and arranges the most effective andcost efficient mode of travel. The comptroller staff verifiesfunds are available prior to publication of orders, computestraveler entitlements, and promptly pays travel claims.

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Chapter Two .-

ADMINISTRATIVE PROCEDURES

A travel order is a written instrument issued by a* competent authority that authorizes official travel. DD Form

1610, Request and Authorization for TDY Travel of DOD* Personnel, is used to publish TDY orders.

This official is the competent authority mentioned above- who determines need for an order, requests its publication,*justifies special authorization, and approves claims for*reimbursing items not authorized in the order or which require

administrative approval. Usually they are commanders or theirdesignated representatives.

Authentication is the process that makes an administrative* order official. Placement of a "seal" or signature in the

authentication section of the orders and issuance of a specialorder number with date authenticates that order.

The authenticating official is the person designated toauthenticate orders for the commander who has the authority to

*publish them. This person usually is a member of the staff in1 the office of the Base Director of Administration.

A special authorization is something that adds to the cost* of normal travel. For example, a special authorization is

needed to hire a rental car. A request for specialauthorization is prepared on AF Form 1820, -

Request/Justification for Special Authorization. -i

3

Privately owned conveyance normally means the traveler'sprivately owned motor vehicle, but it can also mean a privatelyowned aircraft or boat.

A need for temporary duty is a determination made byalmost anyone internal or external to your organization. Itcould result from a previously budgeted and scheduled event orcould be an unscheduled out of cycle requirement. Regardlessof the source that established the need for the TDY, the nextstep is to seek approval from the orders issuing official andstart the administrative process or cycle that will eventuallyproduce official TDY orders for the traveler.

The traveler or the administrative staff that providessupport will type or prepare DD Form 1610 in accordance withAFR 10-7, Administrative Orders. The Base Director ofAdministration (DA), Special Orders Section, usually publishesa simplistic guide to follow when preparing DD Form 1610. One |such guide is reprinted at Appendix B. This guideline forpreparation of DD Form 1610 was developed by the Maxwell AFB DAoffice. Before you start typing, some decisions need to bemade concerning mode of travel and special authorizations thatmay apply.

In preparing orders, item 12, Mode of Transportation, ofDD Form 1610 is normally left blank. This gives the Traffic ".Management Office (TMO) the option to pick the best method oftravel. TMO support will be discussed in Chapter Three. Fornow, just note that the orders issuing official has the option,with traveler's input, to select the mode but adequatejustification is necessary. In other words, the reason must bemission related and not for convenience to the traveler. Alsonote that one mode of authorized travel is by privately ownedconveyance (POC). Traveler may drive personal car with ordersapproving official approval and receive reimbursement as statedon this section of the DD Form 1610. Excess travel time, overthe normal authorized one day there and one day back, ischargeable to leave.

4

Another area under POC is "more advantageous togovernment" which means that per diem allowances are payablefor the actual time necessary to perform the directed travel.Generally, one day of travel time will be allowed for each 300miles of the official distance when travel is performed by POC.Reimbursement of actual expenses incurred for the operation ofa privately owned auto are usually limited to fuel, oil,parking fees, ferry fares, and road, bridge, and tunnel tolls.See JTR Vol 1, paragraph 4203, for reimbursable expenses whenPOC other than private auto is used. An AF Form 1820 must be .2prepared by the traveler and approved by the orders issuingofficial if this mode is selected.

As you know by now, the traveler prepares the AF Form 1820to justify special authorizations. There are no hard rules orestablished format for preparing this form. AFR 10-7,paragraph 2-30, lists factors to consider in determining 'Aspecial authorizations. As a general rule keep in mind thatjustification must be based on advantages to the government.Convenience to traveler is not reason for specialauthorizations. Therefore, member needs to prove to the ordersissuing official, for example, that hiring a rental car at theTDY location will save government funds vis-a-vis total cost oftaxi fees. THO has cost figures or can get them for you.

The top section of AF Form 1820 lists specific needs thatrequire special authorization. Member will prepare an AF Form1820, sign it, and forward to the orders issuing official forapproval. Insure typist includes approved specialauthorizations in item 16 of DD Form 1610. The AF Form 1820should be approved by the orders issuing official beforeincluding special authorizations in the orders. This officialwill keep the completed AF Form 1820 on file. An AF Form 1820is at Appendix C.

Traveler should advise the orders issuing officialimmediately when travel is to foreign locations. This officialneeds to assure the USAF Foreign Clearance Guide is compliedwith before travel begins. Also, suggest the travelerfollow-up to assure the required message is sent. Unnecessarydelays are often caused when a message requesting countryclearance is not released at the appropriate time by the unitproviding the traveler with administrative support. Most baseshave a limited number of copies of the USAF Foreign ClearanceGuide. Base Operations normally maintains one copy.

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Air Force Manual 30-130, Volume II, provides specificrequirements for duty status and deplayment availabilityreporting. Basically, unit commanders must report to CBPOanytime an individual Is absent or is projected to be absent pfrom duty.

Traveler is therefore required by this directive to callor report in person to the unit orderly room on the last dutyday prior to the TDY effective date and confirm departure date.Likewise, traveler returning from TDY must call or report in

person to the orderly room on the day of return or not later • .than the morning of the first duty day after return from TDY toverify return date.

Failure to sign out and in will hamper CBPO'sreponsibility to maintain accurate data on an individual's dutystatus and availability for deployment during contingencies.

Travelers should check the expiration date of dependent IDcards before departing on a lengthy TDY. Sponsors alu signthe ID application before the CBPO Customer Service staff canissue a new dependent card. Plan ahead and prevent unduehardships for your dependents.

Once travel orders are signed by the issuing official,they are forwarded to the Travel Section of the Accounting andFinance Office for verification that funds are available. The " .finance staff will Initial the fund citation at item 19 of theDD Form 1610.

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From the Accounting and Finance Office, orders areforwarded to the Special Orders Section in the DA office forauthentication and reproduction. Member should allow plenty oflead time. The DA folks normally need five work days to getyour orders out. Of course there are always exceptions thatrequire special handling. Orders are usually returned to thetraveler through the base distribution system. With sufficientcopies of travel orders in hand, member is now ready to visit

TMO

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Chapter Three

TRANSPORTATION PROCEDURES

The Traffic Management Office (TMO) provides a variety ofservices to the TDY traveler. THO maintains familiarity withschedules, services, facilities, rates, fares, charges, and

. traffic agreements of commercial carriers. Traveler should nothesitate to give this office a call when evaluating options onselection of the most cost effective mode of transportation :. "given specific circumstances of the TDY requirement. TMOissues Government Transportation Requests (GTR) for commercialtransportation and Military Airlift Command (MAC)Transportation Authorizations (MTA) for transportation bymilitary owned or controlled aircraft. GTRs and MTAs are oftenreferred to simply as a "TR." TMO will also monitor activitiesof the Scheduled Airlines Traffic Office (SATO), arrangereservations for use of rental vehicles, and prepare requestsfor redemption of unused tickets or transportation requests.

SATO is usually located in the TMO facility. This office

is responsible for issuance of commercial air travel ticketswhen presented with a travel request Issued by TMO. SATO willalso distribute payments to servicing airlines and issuerefunds of unused tickets. Some SATOs also act as agents forrail and bus lines companies.

As mentioned in Chapter Two, the orders issuing officialhas the option to "direct" travel by a specific mode. Forexample, the urgency of the mission may dictate commercialtransportation be used. Another example is when the ordersissuing official directs travel by military air perhaps due toshortage of unit TDY funds. The point is that when travel is"directed" by a specific mode and so noted in item 12 of TDYorders, then that mode must be used.

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Traveler must report to THO with at least three copies ofTDY orders. THO will make commercial reservations and issue aGTR. Take the GTR to SATO for issuance of travel tickets.Traveler is not authorized to make own travel arrangements. -'

All organizations have a designated individual, who may orSamay not be assigned to traveler's organization, who isauthorized to coordinate information on operational supportairlift requirements. This individual is called a MissionRequest Validator (MRV). The traveler is responsible for

-notifying the MRV of travel needs. The MRV will coordinateflight reservations with Hq Military Airlift Command (MAC) atScott AFB and notify the traveler when MAC confirmsreservations. THO will then issue a MTA to the traveler. TheMTA will be given to the Passenger Service representative atBase Operations on the date of departure. Provide THO with atlease three copies of TDY orders.

Traveler must report to THO with at least three copies ofTDY orders. TMO will determine the mode of transportation tobe used when a particular mode of travel is not directed in thetravel orders. THO considers the requirement of the mission,material savings of actual productive time, subsistence, perdiem allowance, availability and reliability of service,comfort and desires of the traveler, and then issues a GTRrequesting commercial transportation or a MTA for governmenttransportation. Military personnel must accept routing bymilitary aircraft when THO says it meets mission needs given intravel orders.

Traveler is responsible to cancel reservations immediately ILAin the event circumstances prevent the use of accommodationsreserved. Further, traveler is required to present unused GTR,MTA, or carrier tickets to THO. THO will prepare DD Form 730,Receipt for Unused Transportation Request and/or TicketsIncluding Unused Meal Tickets. Traveler will attach DD Form730 to the travel settlement voucher.

RDliI UDgARQ1H _ gHE lilAI1QK

Most United States scheduled air carriers require paymentof liquidated damages in certain situations if the carriers

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fail to provide confirmed reserved space. Compensation underthese circumstances must be made payable to the Treasurer of

and Finance Office (AFO). See paragraph 16-59, APR 177-103,Trael ranactonsatBase Level, for further dtis

If a traveler relinquishes a confirmed air carrier seat lvoluntarily and the resultant delay does not Impinge upon theperformance of official duty and does not result In additionalexpenses to the government, then the traveler is authorized tokeep any monies paid by the carrier. Under thesecircumstances, delays that cause additional expense must bereimbursed to the government but the traveler may still keepthe excess monies paid by the carrier. Also, appropriate leavemust be charged for additional time away from the permanentduty station because of the delay. Under no circumstances

*should traveler relinquish a confirmed seat voluntarily if the* delay impinges upon performance of~he mission.

As mentioned in Chapter Two, a completed AF Form 1820 isthe instrument that authorizes use of a rental vehicle. THOwill not issue a TR to procure motor vehicle rental services.However, the THO staff is responsible to provide informationand assistance in the selection of the rental service to useand In the selection of the size vehicle that is the most rfuel-efficient and that meets mission requirements. Servicesusually available are General Services Administration (GSA)Interagency motor Pools, GSA commercial contractors, andcommercial rental companies that maintain discount agreementsfor DOD travelers on official business. Once type of serviceIs selected, TMO can make reservations f or the traveler.

Traveler will not pay directly for this service. Rentals* are billed to the Accounting and Finance Office (AFO) that* supports the traveler. However, a copy of GSA Form 312, Daily

Motor Vehicle Trip Ticket, must be submitted with the travelvoucher. Traveler will obtain this form from the GSA office atthe time she/he takes possession of the GSA vehicle.

10

Rental fees may be billed to the using organization's AFObut traveler is encouraged to make payments in cash, by checkor use personal credit cards acceptable to the contractor. Ifpersonal payment is made, provide a copy of the rentalagreement to the AFO to support claim for reimbursement. Askyour THO which method of payment they reqommend. Traveler isauthorized a cash advance to pay for car rental services.

Payments to companies like Axi or Bqdpli will be madewith funds received through a travel advance or with theindividual's personal credit card or personal funds. Again,keep all receipts to support claim for reimbursement.

0AHujr._E2gLPb.L1L . Full coverage is provided.

,Full coverage sprovided.

ihtrgiaL|iaaI.._aga These companies provide adeductible clause for collision coverage as part of thecontract fee. The government will make reimbursement up to thedeductible amount for repairs to an automobile damaged in theperformance of official business. If the traveler purchasedthe full waiver at an additional charge in connection withrenting an automobile jh.1a the United States, then thatoptional coverage 11-g reimbursable. If the travelerpurchased the full waiver at an additional charge in connectionwith renting an automobile 2Mjt the United States, then thatoptional coverage JI reimbursable. Again, keep all receipts tosupport travel claim.

MTMC is the DOD agency responsible for publishing a listof participating vehicle rental companies in the Federal TravelDirectory, which is available at the local TMO. Additionalinformation my be obtained from the Commander, Military TrafficManagement Command, ATTN: MT-PT, 56611 Columbia Pike, FallsChurch, VA 22041-5080.

* g ~LQL_.AIRSgUAR HEI

The use of Aero Club owned aircraft will not takeprecedence over normal government conveyance. When the use of

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such aircraft is authorized for official duty travel,reimbursement will be the lesser of actual necessary expenses ,."or the cost to the government for commercial transportation.

When a group of two or more travelers is authorized toaccomplish official duty travel in Aero Club aircraft,reimbursement to the traveler, who is responsible for theaircraft, will be the lesser of actual necessary expenses orthe aggregate equivalent commercial transportation costs to thegovernment for the group. Other members of the group shallreceive no payments for the transportation in the Aero Clubaircraft. Necessary expenses incurred Include the hourly feeimposed by the Aero Club, fuel charges if not reimbursable bythe Aero Club, landing and tie-down fees (to include hangaringof aircraft under severe weather conditions) charged at enroute and destination airports. Per diem is payable to allmembers using this mode of transportation for official dutytravel for the actual time, including necessary delays, up to,but not more than, the amount which would have been payable ifcommercial transportation had been used.

Traveler will request special authorization on AF Form1820 (discussed in Chapter Two). Orders issuing or approvingofficial is the final authority for approval.

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Chapter Four

FINANCE PROCEDURES

ruIM.*.al

Military members of the United States Air Force areauthorized additional funds to defray costs incurred duringofficial TDY. The rules for per diem allowances are varied,complex and are documented in Volume 1 of the Joint TravelRegulation (JTR) and supplemented by AFR 177-103, TravelTransactions at Base Level. In this chapter, we will addressissues concerning government financial support of TDY L'N-travelers. The focus will be on those issues most likely to beencountered while on a normal TDY that involve entitlements anddocumentation required t.o support claims for reimbursement.Members should, however, review directives or seek help fromthe Accounting and Finance Office to obtain details notdiscussed in this general overview of TDY finance procedures.

Advance of funds prior to departure on TDY is authorizedto defray Justified and allowable expenses expected to beincurred in the performance of official travel. The baseAccounting and Finance Office (AFO) will determine the amountof the advance based on the known conditions associated withthe travel and the traveler's request. AFOs usually pay up to80% of the total estimated authorized and allowable expense thetraveler expects to incur during the travel. Payment of fulladvance not to exceed that estimated authorized amount is alsopermitted in certain circumstances.

The advance is normally not paid more than three workdaysbefore the traveler departs the permanent duty station onofficial travel. Traveler must report to the Travel Section ofthe AFO with copies of TDY orders to request an advance.

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For second or additional advance, traveler must submit arequest with lodging receipts and other evidence of authorizedexpenses to the TDY base AFO.

Traveler is entitled to travel and transportationallowance as authorized in accordance with existing regulationsbut only while actually in a "travel status." Travel statusbegins at the time member leaves his/her place of abode,office, or other point of departure and ends when member Ireturns to place of abode, office, or other point of arrival atthe conclusion of trip.

When member departs home and proceeds to transportationterminal, then per diem begins when member departs from home.When member departs home and proceeds to office or anotherpoint of duty and then to the transportation terminal, then perdiem begins when member departs from office or another point ofduty.

When a member returns to terminal and proceeds home, then.* per diem ends when member arrives home. When member returns to* terminal and proceeds to office or other point of duty and then

home, then per diem ends when member returns to office or otherpoint of duty.

Per diem is payable for whole days or partial days. Thepercentages indicated below are allocated for each commercialmeal and element of the per diem allowance regardless oflocation:

1

* I,*. *. ,.- .- . , -. - . . o . . . .. .. . . . . . * * .. . .*. . , -..'-", ,-,-,..;..*..... ,.-. '...'.'/ ,'... ..... .. '.. ....:.'.. .. '-...'.'.... .......-... .~-.~ V .. ... ...

.PEVENT PERCENTAGE OFI -:BREAKFAST 13%

LUNCH 13% , '.SDINNER 13% ".PMISCELLANEOUS 7%

LODGING100%

EVENT PERCENTAGE OF

BREAKFAST 8% '- -

LUNCH 10%DINNER 21%MISCELLANEOUS 7%LODGING

io ~

100%

Rates of travel per diem allowances are as prescribed inAppendices A and F of the Vol. 1 JTR for travel outside theUnited States and in Chapter 4, Part A, and Appendix L, Vol. 1JTR for travel within the United States. A sample page ofAppendix A to Vol. I JTR is at Appendix D to this guide. Thelocation of the member at 2400 of each day generally determinesthe applicable rate of per diem for the day.

A member on TDY may be authorized leave before, after orin the middle of a TDY.

When leave is authorized before or after the TDY, statethe dates involved and the complete leave address in item 16 oftravel order, DD Form 1610, Request and Authorization for TDYTravel of DOD Personnel. After completion of TOY and leave,member will provide leave and TDY date data in item 1 of DDForm 1351-2, Travel Voucher or Subvoucher. Preparation of AFForm 988, Leave Request/Authorization, is not required.

AF Form 988, however, is required if member takes leave

15r

from and returns to the TDY location. The TDY unit will Issueand report leave to TDY base AFO. Member is required to attacha copy of AF Form 988 to travel voucher.

Government quarters and mess facilities must be used tothe maximum extent possible at the TDY location. AFR 90-13,

.. Directory of Government Quarters and Dining Facilities,contains a listing of Air Force installations worldwide andshows, for each installation, whether these facilities exist.

* Extracts from AFR 90-13 are at Appendix E. -

oo_E2L ii _goxe nent_ a erLandi.Ue

If government quarters or mess is not available at AirForce locations listed in AFR 90-13, then traveler must ask forthis form to support entitlement to a rate of per diem based onnonavailability or nonuse of government quarters or governmentmess. The Accounting and Finance Office will not pay travelerthe higher rate of per diem without this form. The TDY BaseBilleting Office usually issues this controlled form totravelers.

DD Form 1351-5 is not required to support claims for perdiem based on nonavailability of government facilities when AFR 1-90-13 shows such facilities are nonexistent.

Traveler is encouraged to ask the AFO staff beforedeparture for assistance or review AFR 90-13 to determineavailability of government facilities at the TDY location.

This form is initiated by the traveler and approved by theorders issuing or approving official if the use of availablegovernment quarters or mess facilities would have impairedperformance of duties essential to the mission. A blank AFForm 2282 is at Appendix F. The approving authority is thefinal word for issuing the statement of adverse effect. Thisform will be the basis for payment of increased per diem formeals or quarters or both at those locations listed in AFR90-13 where government facilities are available. See AFR177-103, paragraph 14-7f(1), for conditions on which thisstatement may be based.

16

o

A receipt to support claim for a reimbursable item oftravel expense will be furnished for any item in excess of $25when it is practicable to obtain it. Failure to furnishreceipts must be fully explained on the reimbursement voucher.

Traveler required to obtain passports or visas for the TDYas directed by AFR 30-4, Passports, is entitled toreimbursement of expenses. Member that requires a passport orvisa must report to the Passport Section of CBPO forpreparation of an application. The administrative process toacquire a passport or visa takes time, usually weeks.

, Therefore, this should be one of the first actions the traveler,. takes to prepare for departure.

Traveler is entitled to reimbursement of expenses for thepurchase of traveler's checks or similar instruments purchasedfor the safe transportation of personal funds necessary fornormal expenses incurred on TDY. Under certain circumstances,some AFOs now issue traveler's checks, at no cost to themember, when advance funds are requested.

Reimbursement is authorized for the usual taxicab, bus,streetcar, subway, or other public carrier and for privatelyowned conveyance used for transportation to or from carrierterminals and home or office.

Expenses incident to checking and transfer of baggage,when Itemized, are reimbursable. The number of pieces of E_baggage checked or transferred, or both, will be shown on the

* travel voucher.

eirainal Tips for handling of personal and governmentbaggage at terminals are authorized. The number of pieces ofbaggage handled in each category must be shown on the claim.An example of government luggage is containerized volumes ofregulations, reports, and checklists carried by InspectorGeneral (IG) inspectors. Government equipment a specialist may

17

• ° .. . . . . . . . . . . . . . . . . . .,,, -, ,. .. -. ,

..

.ILL1

require to perform the TDY mission is another example of ',government luggage.

Un~i1 Such tips are not reimbursable for handling ofpersonal baggage at hotels. Tips for handling governmentbaggage at hotels, however, is reimbursable.

a, IaziB_ rDE2E MuioL.RLiE~ILa. Tips of 15% of the

fare is reimbursable.

gJLx¥ -.-.- -Erti.IrA Ct§3i2., Tips given to drivers ofhotel or airline vehicles that provide transportation without

*charge are reimbursable up to S.50 for each one-way trip.

The cost of airport taxes, landing fees, port taxes,-' boarding taxes, airport fees or service charges, or other

similar mandatory charges or fees assessed against members ondeparture from carrier terminals inside or outside the 50states, territories, or possessions or upon arrival at carrierterminals outside the 50 states, territories, or possessionswhich are not included in the cost of tickets for passage arereimbursable.

The travel voucher is a claim if travel allowances are dueor an advance or overpayment remains to be settled. Thetraveler must submit a DD Form 1351-2, Travel Voucher orSubvoucher, to the AFO upon completion of travel when monetaryamounts are involved, such as transportation requests (TR),advances, leave, liquidation of obligations, etc., even if noamount is due. Voucher must be filed within five workdaysafter completion of TDY.

Air Force policy is that vouchers are normally paid within

two workdays after day of receipt at the AFO.

While the AFO is responsible to help travelers prepare thetravel voucher, the traveler has primary responsibility forpreparation of this document and for the truth and accuracy ofthe information in it and on the substantiating documentation.By signing the travel voucher, traveler authenticates the

.. .. 18

. . . . . . . . . . ... ... * " *"*•

voucher regardless of who prepares it. Therefore, thesignature makes the voucher an official statement and anintegral part of the claim. As such, it is subject to Article107, Uniform Code of Military Justice (UCMJ) and 18 UnitedStates Code (USC) 1001 (false official statements); Article132, UCMJ and 18 USC 287 (frauds against the Government), and28 USC 2514 (forfeiture of fraudulent claims).

Bottom line - do not sign a voucher that contains falseinformation.

Information required for completion of DD Form 1351-2 ismostly self-explanatory. However, items 4 and 8 may causeconfusion. Traveler who uses privately owned conveyance willshow odometer readings between points traveled in item 4.Traveler will not use item 8. Delays en route which may bechargeable as leave will be shown in item 1. A DD Form 1351-2is at Appendix H. AFOs usually provide a sample completed format their customer service lobby. See AFR 177-103, Chapter 14, %: "Preparation, for more detailed instructions. -

SSF Ot1164, Appendix G, is used to file for claim of transportationexpenses incurred on TDY within member's PDS when mode oftravel is POV. If no other expenses are incurred, thenpreparation of DD Form 1351-2 (travel voucher) is not required.Per diem for meals is not authorized in this case.

TIrA s oL ; ±2Ltion L t _TDY _[d 2U.L Occasionally a travelerwill be billeted off base and forced to rely on commercialtransportation when government motor pool service Is notavailable. If trips from quarters to place of TOY are toonumerous to document in item 5 of DD Form 1351-2, then use SF1164 to file a claim for reimbursement of this expense.Preparation of DD Form 1351-2 is still necessary in thissituation to document claim of other expenditures.

The traveler will provide the AFO with the followingdocuments attached to the travel voucher:

1. At least three copies of travel orders (commandand local procedures vary)

2. Any DD Form 1351-5, Government Quarters and Messb % .

19

or. A

.4o

3. Any copies of TRs issued by TNO

4. Any AF Form 2292, Statement of Adverse Effect r l

5. Any Standard Form 1164, Claim for Reimbursementfor Expenditures on Official Business

6. Any AF Form 988, Leave Request/Authorizationissued while TDY.

F .

Supervisor of traveler is authorized to review voucher toinsure mission was accomplished as directed.

Traveler should complete voucher using permanentnonerasable ink or typewriter. Lead pencil should not be used.

20-

i %. F

20 -'"

• IZ

--.- - J - . -;. - - - - .r . '. - -L -- .- ."-'-.'- - ,'.,',._. .. ''.. '.. . _._- . ,.-".._ ." A '_ ' ,

Chapter Five

PERMISSIVE TEMPORARY DUTY

Permissive TDY is an authorized absence that does notinvolve expenditure of government funds. Permissive TDY is notchargeable as leave and is authorized travel to attend avariety of events, some of which will be discussed later inthis chapter. AFR 35-26, Permissive Temporary Duty, prescribesbasic policy and procedures.

Any official who is authorized to direct funded TDY isalso authorized to approve up to 10 calendar days permissiveTDY.

Periods over 10 days but less than 30 days may be approvedat base level.

Periods over 30 days must be approved by the Air ForceManpower and Personnel Center (AFMPC) located at Randolph AFB,

- Texas. Paragraph 4 of AFR 35-26 provides details.

Traveler needs to use the same form as funded TDY, DD Form1610, discussed in Chapter Two. APR 10-7, AdministrativeOrders, paragraph 2-25, gives specific data that must be

*i included in item 16, Remarks. The Base Director of* Administration is responsible for authentication and

reproduction as with funded orders.

21

.. . .. .. ...*. . .. .

-.. .. . .. . . ...-

DOD Regulation 4515.13-R, Air Transportation Eligibility,authorizes Air Force military personnel to use government ownedor controlled aircraft while on permissive TDY. This travel isat no expense to the military member and .is authorized only ona space available basis. The policy applies within thecontinental limits of the US (CONUS) as well as within andbetween overseas areas.

There are 18 categories of space required travel and fourcategories of space available travel. Permissive TDY fallswithin Category 3 of space available travel. While the odds .may appear slim to catch a free ride, it certainly could provewell worth the effort.

Traveler desiring this type travel needs to visit thePassenger Service facility at Base Operations with a copy ofpermissive TDY orders.

Traveler may, of course, use POV or commercialtransportation at her/his own expense.

The number of days authorized include travel time. Leavewill be charged when traveler exceeds the authorized number ofpermissive TDY days.

Even though government funds are not used, traveler mustfile a Ono pay" travel voucher within 5 workdays aftercompletion of TDY. The same form used for funded TDY, DD Form1351-2, is filed. At least one copy of the permissive TDYorder must be attached to the travel voucher.

Attachment I to AFR 35-26 lists 27 categories of events-- that may be attended by Air Force military personnel on

permissive TDY status. Some of these categories are: sports,recreation and talent events; attend resident study under theOperation Bootstrap Program; present inspector generalcomplaints; visit Major Command HQ (MAJCOM) or HQ USAF to

22

% . ..

discuss career plans and review records; attend or participateIn Base Advisory Council orientation trips; participate inscouting events; travel to now duty station to look foroff-base housing; and support the Organ Donor Program.

Some sports events sponsored by DOD provide for fundedtransportation. Paragraph 7b of AFR 35-26 has details. I

Again, complete details of all 27 categories and listingof related directives can be found at Attachment I to APR35-26. '

This category has been singled out f or further expansion 1since many consider pre-move trips a superb benefit. Any

* member qualifies who plans to occupy non-government quarters at

A house hunting trip may be made In advance of or in

* conjunction with the actual permanent change of station CPCS)move. A trip Is also authorized In conjunction with anIofficial funded TDY in advance of the PCS move. Only one tripIs authorized per PCS. A maximum of 7 days, including traveltime, may be approved for a trip In advance of the PCS move and

days when the trip is in conjunction with the PCS move. For

Members who make a pre-move house hunting trip are*authorized to claim expenses on their individual income tax*return. Authorized expenses include transportation, meals, and

lodging for member and dependents while traveling to and fromthe area of new duty station and while there. These expensesare considered adjustments to Income. The Internal RevenueService (IRS) does not set a limit to the number of tripsauthorized. For further details see IRS Publication 521,Moving Expenses.

Traveler must prepare and sign a statement that travel wasnot performed. The immediate supervisor verifies the statementwith his/her own signature. While no specific format isrequired, suggest the standard Air Force letter with theImmediate supervisor signing at the first indorsement. Sendthe statement and a copy of the permissive TDY order to theTravel Section of the finance office. There Is no need torevoke the order through the Base Director of Administrationsince funds are not Involved.

23

____________BIBLIOGRAPHY_ ______

REFERENCES CITED

1. US Department of the Air Force. AimiaiajLrAj!LQrtr. 1AF Regulation 10-7. Washington, DC: GovernmentPrinting Office, 1981.

2. US Department of the Air Force. Dr r~L st~~.Bar gr..aud.Roin..EagL~i.La~ AF Regulation

90-13. Washington, DC: Government Printing Office,1985.

*3. US Department of the Air Force. iAaaL a Qjr2L~IdI~i~i&~iDDL~a4L. AF Regulation 30-20.

Washington, DC: Government Printing Office, 1985.

4. US Department of the Air Force. i rL GMrnaggao~gain~ig~.AF Manual 75-2.

Washington, DC: Government Printing Office, 1969.

5. US Department of the Air Force.AF Regulation 75-8. Washington, DC% GovernmentPrinting Office, 1979.

6. US Department of the Air Force.Qnr lig rL Lciii1.jbAnrggagnj& AF Regulation 60-23. Washington,DC: Government Printing Office, 1981.

7. US Department of the Air Force. Eriai.Im arrQgj AF Regulation 35-26. Washington, DC:Government Printing Office, 1985.

8. US Department of the Air Force. ar rn.xa g12222-aI&LL9U... 22aCI, AF Manual 30-130.Washington, DC: Government Printing Office, 1980.

* ~9. US5 Department of the Air Force. rxi.rna&so.1IAai..L&IiL. AF Regulation 177-103. Washington, DC:Government Printing Office, 1976.

24

.................... .. .... ...................................

____________CONTINUED________

10. US Department of the Air Force. HQ Air Force AuditAgency (AG). Ulse of Commercially Rented VehiclesDuring Official Travel,e report of audit. MortonAir Force Base, California, 2 July 1984.

11i. US Department of the Treasury. MjjgZj2tu~&a, InternalRevenue Service Publication 521. Washington, DC:Government Printing Office, 1985.

12. US Government:. Office of the Assistant Secretary ofDefense. Air-L kkmasn,.aaiL.51liiil±J.L DODRegulation 4515.13-R. Washington, DC: GovernmentPrinting Office, 1980.

*13. US Government: Office of the Secretary of the Army (PerDies, Travel and Transportation Allowance Committee).

~S1L~iL~f9~ihBifldh.X21iuiJ.Wash ington, DC:Government Printing Office, 1985.

25

A.r

-e A l -

K ~~~APPENDICES_________

26

ir

(7XIS FORM IS SUBECT TO THE PRIVACY ACT OF 1974 -USE BLANKET PAs- AFFoRM 1I.)

REQUEST AND AUTHORIZATION FOR TDY TRAVEL OF DOD PERSONNEL REUT~* ~~(Beferenw-e2 2 euutcU

Travel Auhrie PasN NO.aedI tms2trog 1

2. ~ ~ ~ ~ O b.M PROC184 0/A (Date)OAD$AN3 OMO IL ADGAE RRTN

.j.

I I ITINERARY VARIATION AUTHlORIZED

12. MODE OP TRANSPORTATION

*COMMERCIAL I GOVERNMENT PRIVATELY OWNED CONVEYANCE lCheck one)VAIL AR J SHIP AIR VEHICLE SHIP RT E IE

* C MORE ADVANTAGEOUS TO GOVERNMENT

- AS DETERMINED BY APPROPRIATE TRANSPORTATION OFFICER (Overseas C MILEAGE RENSUIRSEMENT AND PER DIEM (SilTED TO CONSTRUCTIVELJ raveilyCOTF COMMON CARRIER TRANSPORTATION AND RELATED PER 0IEM

AS DETERMINED IN .11R. TRAVEL TIME LIMITED As INDICATED IN JIR.

1. PER DIEM AUTHORIZED IN ACCORDANCE WIT" JTR.

0 OTHER RATE OF PER DIEM (Specify)

14. ESTIMATED COST IS. ADVANCE

AUTHORIZED

16 REM AN KS (Elsr this space for special requirements, leave. zuprfor or 181tcia accommaodusloa, excess beasge. uvjfstiuton fees. etc.) (Prior to

of all lodgIDnpseddrn h erdo hscam USTTAE OCE IHN5WRDY AFTER COMPLETION OF TRAVELJ .

1I. REOUESTINO OFFICIAL (Title and eignatwwf) ISI. APPROVING OFFICIAL (7111b and signs"re

I AUTHORIZATION9. ACCOUNTING CITATION

I 20 OR0ER AUTHORIZING OFFIC IAL (Tit and swnatuwe) OR AUTHENTKICAION21DAEISD

DD 1J)UN 67 1610 R&PLACIRS A' FORM 626. JUN 76. W9HICH IS OBSQ4T. * U i ovinkVM94wgmwopplcnl 399/3

f ~4..4 4 4 4%"%4.-

1IEU I1Qli-EL- REBA1L.Q--Z--.--EQE-L.JiQ ..'

PREPARED BYMAXWELL AFB DA OFFICE '

The following guidelines are provided to help in thepreparation of DD Form 1610. Please use this helpful guideeach time you prepare a TDY order. Should you have any tquestions, the information below Is listed in greater detail inAFR 10-7, Administrative Orders, or you may call the OrdersSection, ext 7362.

LI&JL1 The date you prepare the request, i.e., 18 Jun 83.NOTE: If month is abbreviated, the year must be abbreviated.

_ Ensure all names are typed in capital letters. Last,first, middle initial and then the SSAN (without FR or FVpreceding the SSAN). For contingency TDY, add AFSC (DAFSC forofficers, CAFSC for airmen) and Force Requirement Number (FRN)after each member's name.

NOTE: If an order pertains to less than 9 people, includeno more than 2 in items 2 through 3; then include in item 2"See item 16" and type the remaining in item 16 (spacepermitting). For orders pertaining to more than 9 travelers,or if space in item 16 does not permit including names, include"See Reverse" in item 2 and type S111 the names and applicableinformation on plain bond, so they can be reproduced on thereverse of the order. At no time will the names be included inall three locations. (AFR 10-7, page 2-39) .

* _2L Ensure grade or rank is typed in all capital letters.Abbreviate the rank in accordance with AFR 11-2. Far rightcorner: Enter "(SIK)" for an enlisted traveler receivingsubsistence-in-kind (not on separate rations). For thosereceiving other than normal BAS type "B", and "BAS-H" or"BAS-K", as appropriate. (AFR 10-7, page 2-39)

_ Enter in lower case letters, capitalizing the firstletter of each word, the permanent duty station, i.e., MaxwellAFB AL 36112 (no comma between base and two letter state(abbreviated).

I11i2 Enter current unit of assignment and office symbol,I.e., HQ 3800 ABW/SS.

1113_11 Enter duty phone of individual with knowledge of TDY.This number will be called if questions arise or problems existwith the order.

&tD_7L Enter in capital letters "ROUTINE' for regular TDY.

4.f 28

-,..

Enter "REPEATED', 'BLANKET* (Only Commanders and Commandantsare delegated authority to approve blanket TDY orders for theirpersonnel. All Headquarters Air University staff sections must -have their requests approved by HQ AU/CS). "PERMISSIVE", or"CONFIRMATORY", when orders other than routine are required.You must refer to the appropriate paragraphs 2-22 through 2-25for required statements, or see the specific example that isattached.

I a..L Enter for each member the security clearance (incapital letters) only when access to security information isrequired while on TDY. If the same security clearance appliesto all members on the order, enter only once. If norequirement exists, enter "NA".

i._.j Preceding the purpose, identify mission essential(MSN) versus administrative travel (ADM) using the followingOffice of the Secretary of Defense definition: Administrativetravel is that for which the fundamental purpose giai beachieved by alternate means or cancelled without impactingdirectly upon the accomplishment of essential or criticalmission objectives. Enter (MSN) or (ADM) before the purpose.DO NOT use general statements such as "official business" or"USAF matters". Type the purpose in upper and lower caseletters. When attending a school or course of instruction,include course title, number of course and Class ID (if unknownstate: "This is a course of instruction".), start date andgraduation date. For those courses managed in the PipelineManagement System (PHS), also include Training Requester QuotaID (TRQI) and Training Line Number (TLN) for each trainingevent. (If TRQI and TLN cannot be provided by the allocationauthority, cite authority for member's attendance). (AFR 10-7,page 2-40.)

j tjQ Enter approximate number of days of the TDY plus twodays travel time from the permanent duty station to TDYlocation(s) and return. DO NOT include delay en route (DDALV).If TDY is for 30 days or more at one location, the followingstatement NM& be included in item 16. "Pursuant to AFR30-15, you will report to the Base Housing Referral Officeservicing your new duty station before entering into anyrental, lease or purchase agreement for off-base housing." Forpermissive TDY line out the word "Approx." Air Force militarypersonnel will not be placed on funded TDY (including traveltime to and from) at any one location within a twelve monthperiod for more than 179 days (waivers require Secretary of AFapproval).

j -1Qi Abbreviate the date, i.e., 19 Aug 83.• . • •. .

L~iuL ~I~i~la~~rift~ Not to be used

29

" /1 ." "" " " " ... . ...... " " "**. " . * .......... ' ' • " ',. ... ,.. '"'""

I.

indiscriminately (see AFR 10-7, Page 2-40, Item 11 and para2-31 for guidance). This authorization should only be grantedwhen it is essential to the success of the mission or purposeof the TDY. Do not authorize variations in itinerary in .repeated, blanket, permissive, or confirmatory orders.

2: b intIaLv Enter 'FROM:" in all capital letters, followedby the location where the traveler is assigned or currentlylocated (in all capital letters). Directly underneath, enter"TO:" in all capital letters followed by the specificl-ocation(s) at which TDY will be performed (in all capital" "...letters), for example, unit and military installation (air

base, air station, site, test range, foreign government,military installation, etc) or building and city, and state(two letter state abbreviation) or country (completely spelledout). Underneath "TO" enter "RETURN TO:" in capital letters.Normally return will be to traveler's permanent duty station.Type this in all capital letters.

Ite_1.2A Mode of Transportation. The modes of transportationneed only be indicated when the requirements of the mission tobe performed can be met by a specified mode of transportation.Approving Officials have at their discretion the option todirect modes of transportation. In these Instances thestatement "Travel by (mode) is directed", is shown in item 16.

NOTE: Travel by POV cannot be directed. The directed modemay be modified to include "when available'. Servicing TMOcould then exercise discretion and return travelers(s) to homestation by the most economical method when directed modes arenot available. If commercial air to and from CONUS is beingused then refer to AFR 10-7, para 2-30i.

For_ ljta] X - Leave blank except when travel is

determined more advantageous to the government. When moreadvantageous to the government, include current rate per mile,and "X" More Advantageous to Government block.

otivilian -Leave blank unless the member isdriving a POV. If driving, include current rate per mile and"X" More Advantageous to Government block 2]; MileageReimbursement block, whichever is applicable. *.*

NOTE: When travel is more advantageous to the government,and there isn't a message/letter authorizing this, an AF Form1820 must be prepared and maintained in the office of theorders issuing/approving official. Include In item 16:"Justification for determining the special authorization(s) in

30

P'I..

this order is maintained in (functional address symbol)." Ifthe traveler will accompany or be accompanied by other personsin an official travel status in a privately owned conveyance,an appropriate statement must be included in Item 16 giving thenames of the persons involved.

4 jR~jjj "X" the "Per Diem Authorized in Accordance with JTR"block. Very seldom will It be "Other Rate of Per Diem" block.

11p2_i1 Complete on all For Self Specific Allotment Funded(local funds) TDYs.

I _t21 Leave blank for military. A civilian employee may,upon request, be granted an advance of travel andtransportation allowance funds. The amount of this advancewill not exceed 75% of the total that is due the traveler.Orders issuing/approving official may contact theorganization's funds manager prior to publication of order todetermine amount of advance authorized.

IjC_.1ji The following items must be reflected in this block,if applicable:

a. The RC/CC Code will be listed first if funded by theorganization of the individual.

b. List any A1b liAb2CiliA2 such as excess baggageand hire of special conveyance along with required statements

-" (see AFR 10-7, para 2-30).a.%

NOTE: The orders issuing/approving official isa- responsible for determining the necessity for including special

authorization and therefore the issuing/approving official 3LI§. and become familiar with AFR 10-7, para 2-30.

c. If leave is to be included in conjunction with TDY,indicate as follows:

Hi1iErX1 ... (Number of days ordinary leaveauthorized following completion of TDY. Provide complete leaveaddress and emergency telephone number if possible).

GjJ121jj Number of hours or days of annual leaveauthorized, i.e., "7 days annual leave authorized*.

d. If an order is confirmatory, the following statementis required: "VOC, 2r9n6 this stn, eff date of order, areconfirmed, exigencies precluded written orders in advance.Submit a travel voucher within 5 workdays after receipt oforder".

31

... -. .,% ,. . % • '..'. ', '..'.'..'.-. .. ' .- -- .-. .. " ,%. % .... ,. . " .. .- .- ,- , ." .. . . .- .- . - ,, --SZ ._ _~ _C , .< m . _;. . . :'_ _ ; ." - ..--.. .••.-" .' .'.-"

e. If TDY is over 30 days, do not forget required housingstatement. (AFR 10-7, para 2-41)

f. Authority: List this as the last item in the remarkssection. Auth:

En1111ed: AFR 39-11, Chap 6 and any message and/orletter pertaining to the TDY.

Q1ig AFR 36-20, Chap 6 and any message and/or" letter pertaining to the TDY.

C JTR, Vol 2, Chap 6 and any message and/or* letter pertaining to the TDY.

When registration fee is authorized for a military member to -

. attend a non-federally sponsored meeting, use AFR 30-9 and JTR,Vol II, para M4409, as the authority. For federally sponsoredmeeting, use the JTR reference only. When a registration feeis authorized for civilian personnel to attend a non-federallyand federally-sponsored meeting, use JTR, Volume II, paraC4708, as the authority in both categories.

When travel is outside the CONUS, include "Assure USAF ForeignClearance Guide is complied with before travel begins.(AFRIO-7, page 2-43, para ah).

I1ea_17 Not used at (AU). --

e_11L Type signature element of orders issuing/approvingofficial and complete with signature In same block.

NOTE: Keep signature within the confines of block 18 asmuch as possible so as not to obstruct any other items.

-Flush with the jift_3Argin insert the following in

all capital letters:

DEPARTMENT OF THE AIR FORCE I7jHQ 3800 AIR BASE WING (AU)MAXWELL AFB AL 36112TDN; FOR THE COMMANDER (Omit "TDN" on Permissive TDY

orders)

The funds manager will enter fund citation and CIC on the rightside of this Item directly under the last letter of the word"Authorization" and certify with signature or initials.Distribution will be shown in lower right side of this itemdirectly under the last letter of the word "Authorization".

11e&_201 Type signature block of authorizing official.

32

S...................................................

*LaZs1-nd...ZL Leave blank. To be completed by SpecialOrders Section.

* ~ ~ JQ~j If other then normal distribution must be made,so Indicate, and if necessary attach a separate sheetIndicating the complete address element and number of copies tosend.

MIT

33

REQUEST/JUSTIFICATION FOR SPECIAL AUTHOR IZATIONTO: 0"ggu..E Offlh4 all PROM (projet Offter) OATS

,Request thO following ftmial Authoriation (s) be approved for traveler Is) indicated below (Refert to peauepIm 240O, AIRX 10.7.)

1. 0 SPECIAL, CONVEYANCE a. 03 NONUTIL.IZATION OP AVABI6AOLE GOVERNMEKNT QUARTERS

a. (3 atl P O wnedL. OWEDwwt WO HEN DETERMINED TO E3 TRAVEL. WITHIN AND AROUND DUTY STATION0

at 1*0MOR ADVANTAGEOUS TO THEn GOVERNMMT

a. (3 EXCUE UNACCOMPANIED GAGGAGE ALLOWANCE 6. 03 OTHER (Specify) IJJUTIFICATION (Piafy 1110110 "ah 11601 86e8at@lY ad Identify items by Rton number. Continue an revee, if' necesenr. fdenstifl' antarir

S CERTIPICATE STATEMEfNT .WHEN RENftTAL CAR/GSA VEHICLE ISAUTHORIZED. Iundertnd' I may obtain goaernment fuel from Air Porc a ss,service $aglef (motor Peel) by Presenting a copy of my orders. enld the rental aroee.rent I undergtand I will not be reirread for optienal ineurse -.-"woluld I purcom It. I will rent tam law costly vehicle d"et will satisfy mIssion rq~eet. ________________________

PHONE Me. NAME AND GRADE OF TRAVELER1/PROJEifCT OFFICEN 91GNATURE EAll5 Remeorls by Approving Offllel/Coordinstion Agencies Are an Reers.0 APPROVES M(Natp C0 APPROVED (Partially - See ROM0evbe 00DIAPPROVES

DATE [NAME.1 GRADE. AND TITLE OF APPROVING OFFICIAL. SIGNATURE

O Neuwgee a Preseibed Leully (AC?. TMO, 0oe.)

AP oI ODMVOSCITION WILL 96 U90 34 ~n DT:; A ',iflO0 U Geerumet lage 0m see-ee~aessm .'.

EXTRACT

Appendix A, Part 11 Members of the Uniformed Services

LoaiyTravel Per Effective

LocaityDiem Rate Date

Tunisia:(Cont'd)Sfax................................................. 447 9-1-85Lfaxm.rsa.........................................* 44 9.1-85Sidi Bou Said......................................... 75 9-1-85Sousse ............................................... 44 9-1-85Tozcur............................................... 55 9-1-85Tunis................................................ 75 9-1-85Other................................................ 35 9-1-85

Turkey:Adana ............................................... 51 6-1-85 kAnkara .............................................. 61 6-1-85Istanbul.............................................. 85 8-1-85Izmir-Cigli............................................ 59 6-1-85Other................................................ 28 8-1-85

Turks and Caicos Islands.................................. 136 6-1-85* Tuvalu ................................................. 40 11-1-85* Uganda ................................................ 70 11-1-85* Uganda" ............................................... 45 11-1-85

Union of Soviet Socialist Republics2 0. . . . . . . . . . . . . . . . . . . . . . . . 100 4-1-85United Arab Emirates.................................... 206 10-1-85

*United Kingdom:Abeon.en............................................ 619 11-1-85Aberdeen............................................. 991 11-1-85Banbury.............................................. 86 11-1-85Barton............................................... 54 11-1-85Basingstoke........................................... 86 11-1-85Bath ................................................ 83 11-1-85Bedford.............................................. 62 11-1-85Bicester .............................................. 62 11-1-85

*Bournemouth......................................... 79 11-1-85*Brighton.............................................. 84 11-1-85

Bristol ............................................... 74 11-1-85 -

Burtonwood.......................................... 61 11-1-85Cambridge............................................ 80 11-1-85

*Caversham. ........................................... 92 11-1-85Chatham............................................. 89 11-1-85

*Cheltenham........................................... 65 11-1-85*Cirencester............................................ 83 11-1-85*Crawley.............................................. 86 11-1-85

Deddington........................................... 77 11-1-85*Dover ............................................... 54 11-1-85 -

Dunoon.............................................. 64 11-1-85Dunstable ............................................ 80 11-1-85Edinburgh............................................ 97 11-1-85

dEdzeII ............................................... 55 11-1-85

~352.104

%.-

EXTRACT4 AER 90-13 Attachment 1 16 December 1985

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CAMFRRIBREET I OEPARTMF9410R ESTABLIShI! NT, BUREAU. DIySON OR OFPVCE 2 VOUCHE.R NUMBER *.

CLAI FO REIBUREMEN ________________P..

FOR EXPENDITURES 3 SCHEDULE NUMBER i

ON OFFICIAL BUSINESS - __

Read the PAwacy ACt Statement on the back of this form S. PAID B3Ya NAME itaf "vei 'rat .9Aa RANK/GRADE 0 SOCIAL SECUAiTYN~O

CPAATIJGA~oRESS 7i(oiinc w IPvel d OFICE TE..cPON~E NUMBER'

% ?

6. EXPENDITURES (If fare claimed in col (g) exceeds charge for one person. sfr'wv in co. (h') the number r"f additonal Persons which accornjp.,jsed Oneclaimant.)

ZATE C ipow &WW~aW i cat (W. AMOUNT CLAIMED .

A- -Local travelL DTP5AO

-- EC-Other Exper ses litemized) ADDEA ~ A~t PR MSE

MILESdi Di ci FROM Id) to top ti ~ hi p

---4----

aeipoa spc isrqieaotneo UTTL ARDFRADFOIIAC

7.___ AMOUNT___________ CLAIMED_________ofcols._(f)____q)_andTOTALS

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th hea :I tt Ijfjo jjIX oSoC~yg .S .Wa

C3-~ CHEK 32ASftn 01"IonyO

DAT __ -.- CAHPYEN EEPPAYEE aS~ef" i_,T REEV

-P I S I

OFICA J%--I-.

9 ThIs claimsa is requidcorecotin pu fo hak CARNMO AMOWUNT rvMTH

7.AOUNTrN CLAID A (rIoNfcl.') ~ n i.~$TTL

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ t* _ _ a _-, _ _ _

tI#THIFCRW I3ISUAJECT.TO THE PRIVACY ACT OF 7974 - SEE REVERSE) . *

TRtAVEL VOUCHERuO UVU~G i;C0AWI@*~Ive-fe 1. OI1,af 10. FOR DO USE ONIL YRAOP 1 A VAc7 TA TE E NT AtR E R O TINGTI FORW A Do VOUCHER NO.

tAST NAME. - F Mb NAME -460CEI0 NITIAL * .1 , ~ I,4AJL4A'NR Z

-- ANi.AYI.)%4AND STATI..)P

4. C.1

LOClF MEIME

0 .AT0P A, . II ~tl.AATC2____ Clock ________________ __,,0_ SurAR' OF PAYMEN -.'" PNW

6. certef led as necessary - APW)VINGOCPIER.aLS ' MlaeoTaspAl ansLon3 DiECeteehn clsae _____________

AnAleitRes fteloefmn

11 AYETDEIE

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DEPI-I

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,' INDEX

About the Author, iv FormsAccount and Finance Office, 6, AF Form 1820, 3, 5, 10, 12

10-11, 13-14, 16-19 AF Form 2282, 16, 20Advance funds, 13-14 DD Form 730, 9Aero Club aircraft, 11-12 DD Form 1351-2, 15, 18-20, 22Air Force Manpower and DD Form 1351-5, 16, 20Personnel Center, 21 DD Form 1610, 3-6, 15

Authenticating official, 3 GSA Form 312, 10Authentication, 3, 7, 21 Standard Form 1164, 19-20 pBase Director of Administra- Fragmented TDY policy, iii, 1-2

tion, 2-4, 7, 21, 23 Government TransportationBase Operations, 5, 9, 22 Request (GTR), 8-9Billeting Office, 16 House hunting trips, 23Canceled Permissive TDY, 23 Leave procedures, 15Canceling reservations, 9 Military Airlift Command, 8-9Comptroller, 2 Military Airlift Command Trans-Consolidated Base Personnel portation AuthorizationOffice (CBPO), iii, 6, 17 (MTA), 8-9

Country clearance, 5 Military Traffic ManagementDenied boarding compensation, Command, 11

9-10 Mission Request Validator, 9Dependent ID cards, 6 No pay travel voucher, 22Directed mode of transporta- Normal TDY defined, iii, 2

tion, 8-9 Orderly room, 6Directives Orders issuing/approving

AFM 75-2, 2 official, 2-5, 12, 16, 21AFM 30-130, 6 Passenger Service, 9AFR 10-7, 1, 4-5, 21 Passport requirements, 17AFR 28-4, iii Per diem, 5, 12, 14-16AFR 30-4, 17 Permissive TDY, iii, 2, 21-23AFR 35-26, 21-23 Privately owned conveyance, 4-AFR 75-8, 2 5, 22AFR 90-13, 16 Receipts, 17AFR 177-103, 1, 13, 16 Reimbursable expenses, 17-18DOD Reg 4515.13-R, 22 Rental vehicles, 10-11IRA Reg 521, 23 Reproduction of orders, 7, 21JTR Vol 1, 1, 13, 15 Scheduled Airlines Traffic

False official statements, 19 Office (SATO), 8-9Federal Travel Directory, 11 Signing out/in, 6Foreign travel, 5 Space available travel, 22Forfeiture of fradulent claims, Special authorizations, 2-5,

19 12Forms Table of contents, v-vi

AF Form 988, 15-16, 20 Traffic Management Office, 4-11

41

*. . . . . . .../ / : : ~~~.. .. .. ..... . . . . . . .. . . . ........'.-,'.*-.-'-' .'.' " " "' " " """" "

_________________CONTINUED ____________

* Transportation officer, 2Travel claims, 2, 18-20Travel orders, 3-4, 21Travel status, 14Travel time, 4-5, 22Travel voucher, 18-20, 22

*USAF Foreign Clearance Guide,5

Use of government facilities,16

3Visa requirements, 17Voluntary seat releasecompensation, 10

42

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