AIESEC Vietnam Newsletter Quarter 3, 2011

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NEWSLETTER AIESEC Vietnam NEWSLETTER date Quarter 3, 2011 Hi AIESEC members, How is your holiday season? Hope you all enjoy your me with whatever your friends, family , study and maybe some AIESEC works. MC team is having a good feeling right now because we see the spirit and the development of enre AIESEC Viet Nam. All the me, what keep us movated is knowing that members, somewhere in the organizaon, are working very hard to develop themselves and develop the organizaon. We are happy whenever another meeng with company has just been set, an event has just been run successfully or a new member has just been recruited by LCs around the country. These important things from LCs put a smile on our face every day and that is just what we need to overcome all challenges on the way we go. So that I want to say thanks to all the things you have done as an AIESECer to make the change possible and make our days meaningful. Once AIESECer, forever AIESECer! From MC with love, A MESSAGE FROM MC TEAM IN THIS ISSUE MC Update 2 AIESEC Bonding 11 LC Update 7 AIESECer’s Stories 13 Click here to send feedback

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AIESEC Vietnam Newsletter Quarter 3, 2011

Transcript of AIESEC Vietnam Newsletter Quarter 3, 2011

Page 1: AIESEC Vietnam Newsletter Quarter 3, 2011

NEWSLETTERAIESEC Vietnam

NEWSLETTER dateQuarter 3, 2011

Hi AIESEC members, How is your holiday season? Hope you all enjoy your time with whatever your friends, family , study and maybe some AIESEC works. MC team is having a good feeling right now because we see the spirit and the development of entire AIESEC Viet Nam. All the time, what keep us motivated is knowing that members, somewhere in the organization, are working very hard to develop themselves and develop the organization. We are happy whenever another meeting with company has just been set, an event has just been run successfully or a new member has just been recruited by LCs around the country. These important things from LCs put a smile on our face every day and that is just what we need to overcome all challenges on the way we go. So that I want to say thanks to all the things you have done as an AIESECer to make the change possible and make our days meaningful. Once AIESECer, forever AIESECer! From MC with love,

A MESSAGE FROM MC TEAM

IN THIS ISSUE

MC Update 2

AIESEC Bonding 11

LC Update 7

AIESECer’s Stories 13

Click here to send feedback

Page 2: AIESEC Vietnam Newsletter Quarter 3, 2011

MC TEAM

MC and LC start implementing new financial model effectively. Critical financial processes and documents are standardized nationally.

Upcoming event Finance leader team will conduct internal financial au-diting for all full-member LCs in October

Once AIESECer, forever AIESECer!

President’s address

Consider for a moment what you are currently a part of. Right now an organisation run entirely by youth has set itself the objective of engaging and developing every young person in the world. Imagine what this would look like in your university, your city, Vietnam as a country! The greatest thing for us is that we are the ones who are driving this organisation to achieve this goal. So ask yourself, how am I contributing to this goal? Are you truly living AIESEC’s values on a daily basis? Do you share with your friends your dreams of making the world a better place and getting them excited about making a difference also? No doubt these are not easy things to do, but it will surely make the difference

to AIESEC’s success in the long term.I am proud to be an AIESECer and I hope you are too.

Quarterly reviewThe MC and the LC EBs have been conducting a review of our results in July-September. In the first 3 months of 11-12 we have 120 exchange realisations, 21% of our 585 goal. With AIESEC’s global focus now clearly on AIESEC 2015, the MC has adjusted some of our plans to ensure that AIESEC Vietnam moves strongly toward engaging an increasing number of Vietnamese students into our 4 Experiential Leadership Development programs.

MCP

FinanceGet to know how to use new myAIESEC.net!Are you finding it difficult to use the new system? Then this should not be the case!The new myaiesec.net is actually easy to use! you just need to know how it works!This week we will be having entire week webinar trainings on how to use myaiesec.net for various processes you have.For a schedule on the Trainings you can click here

MyAIESEC.netTranings

MC Update

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Increasing High Quality Exchange Experience Capitalizing on Markets Networks, and Issues Local Committee Developments

Exchange Growth Exchange Quality MD&LP Management Capality Project Sustainability

TNs Satisfaction EPs Satisfaction # Realize #MCVP ICX Applicants

Profit per project#LCVP ICX Applicants

Great Exp. for LCVP ICX

#PMT

TN OSS EP OSS MES X-pipeline Profit/Loss Report

Initiative 1 Initiative 2 Initiative 3

National Focus Areas

FunctionalFocus Areas

KPIs

KPIs Measurements

Initiatives

GCDP

KPIs Measurement GoalsTN overall satisfaction score 4/5EP overall satisfaction score 4/5Member engagement score 4/5Exchange pipeline 185

Every element like: NFA, FFA, KPIs, KPIs Measurements in the planning process are connected with each others. Hence, the higher KIPs Measurements the better above elements like: KPIs, FFA, NFA will be.Your most basic objective for this term is to achieve goals of the four KPIs Measurements: ‘Most basic’ means you must do it beside all else. You can have other objectives and goal for your LC but achieving these four is a must because they are national measures of success

GCDP Planning Process and Result

Next Quarter PlanEach quarter has a set of initiatives. Initiatives are strategic actions to achieve or improve KPIs Measurement.Next quarter initiatives from MC

INITIATIVES EXPECTED FINISHED TIMEEP Pool Segmentation Oct (end)National promotion package to EP Before Unleash (beginning)GCDP Vietnam TN market positioning Oct (end)GCDP Vietnam TN market segmentation Oct (end)Develop project management tool Oct-DecVPP talent profile & selection method Nov (end)

97

GCDP Exchange RealizedGCDP Exchange Realized

RMIT 23

HN

FTU HCM

FTU HN

46

45

97

MC Update

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MC TEAM Once AIESECer, forever AIESECer!

GIPGIP Planning Process and Result

Increasing High Quality Exchange Experience Capitalizing on Markets Networks, and Issues Local Committee Developments

Exchange Growth Exchange Quality Member Development Leadership Pipeline

National Focus Areas

Functional Focus Areas

TN Satisfaction EP Satisfaction # Realize #MCVP ICX Applicants #LCVP ICX Applicants Great Exp. for LCVP ICX

TN OSS EP OSS MES X-pipeline

Initiative 1 Initiative 2 Initiative 3

KPIs

KPIs Measurements

Initiatives

KPIs Measurement GoalsTN overall satisfaction score 4/5EP overall satisfaction score 4/5Member engagement score 4/5Exchange pipeline 50

GIP Exchange RealizedGIP Exchange Realized

10

HN

FTU HCM

FTU HN

HCMC

MC

15

10

13

12

Next Quarter PlanNext quarter initiatives from MC

INITIATIVES EXPECTED FINISHED TIMEVP ICX talent profile and selection methods Nov (end)GIP positioning Oct (end)Vietnam TN market customer segmentation Oct (end)EP pool segmentation Oct (end)GIP TN Sales strategy Oct (end)GIP TN Sales guide Oct (end)Promotion package for GIP TN and EP Oct (end)EP Selection Skills Training Nov (end)GIP in 2015 context education Dec (end)

MC Update

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Major functional informationAll LCs have just finished their recruitment successfully (except from LC Da Nang) and are in prepa-ration for induction and allocation. A promising new AIESEC gen-eration with start their journey with AIESEC by the 1st Inducion to AIESEC seminar this Sunday. Wish all LCs successful I2A seminars.

Upcoming eventsIn this November, AIESEC Vietnam

would like to hold 5 year anniversary for celebrating our development and achievements in the past 5 years. This is where AIESEC VIETNAM Partners, Alumni and Leaders get together, where we honor significant contributions and move forward to the future.HIGHLIGHTS:NetworkingRecognition & RewardSpecial PerformanceBuffet

Other cool national things1st National Alumni newsletter will be released soon to all alumni in AIESEC Vietnam in this October. More than that, AIESEC Vietnam alumni association and alumni engagement calendar will be launched in very next quarter ( November). MC will communi-cate with LCs clearly about alumni management direction for long and short term, about MC - LC role in managing alumni in this October.

TM

Major functional information - Focus of last quarterLC Partnership BuildingTill now most of country partner-

ship are finalised with Malaysia, Indonesia, Philippines, China, Poland, Ukraine, Romania, Czech Republic, Sri Lanka, Thailand and India. However, LC partnerships are currently falling behind a bit in some LCs, this is the field all LC OGXs will need to work on along with Recruitment coming month.Main Recruitment preparation and selectionDuring September, the selection of EP was well-organized, however the number of candidates are too few compare to what is expect-ed. The lesson withdraw from this Recruitment is clear

communication and expectation between OGX, TM & Com inside LC, and across LC. In next month, OGX is going to run another pocket Recruitment for EP.

National Exchange Participant Pocket Recruitment:Acknowledge the need and potential of taking more Internship opportunities for Vietnamese stu-dents during December - January, Outgoing Exchange Department of AIESEC Vietnam decided to run an-other National Pocket Recruitment for Exchange Participant. Promo-tion period is from 12/10/2011 to 30/10/2011, with ambition of re-cruiting more 90 EPs nationwide. If you can support OGX&Com intro-ducing this chance to your friend/college, please refer them to your local exchange website/promotion channels.

Market SegmentationTo make sure the fairness between LCs of AIESEC Vietnam about potential of growth and scaling-up the operation, national leadership group decided to divide the market of Universities in Hanoi and Ho Chi Minh City as following:FTU HN: Membership & EP from FTU HN, FPT HNHN: Membership & EP from NEU, HANU, VNU and other out-focus UniversitiesFTU HCM: Membership & EP from FTU HCM, BUH, UEL, FPT, Saigon TechHCM: Membership & EP from UEH, USSH, IU, Hoa Sen, Bach Khoa University, Ton Duc Thang, Viet Nam Aviation & other out-focus Universities

OGX

MC Update

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ILEAD 2012OC ILEAD is working hard to make the most memorable conference ever. Stay stunned with ILEAD!!!Survey (Important) (Please support OC to make it): http://bit.ly/ILEAD-Survey Facebook: http://www.facebook.com/ILEADConferenceWebsite: http://ilead.aiesechanoi.org/Video: http://www.youtube.com/watch?v=yVFAYcbidHE&feature=player_embedded

Ignite 2012 Congratulate LC FTU HCM for being host of Ignite 2012. We firmly believe that you will make it extremely successful.Congratulate Tran Thi Ngoan - current VPF of FTU HCM for being selected as OCP of Ignite 2012. The full OC will be formed in coming time.

5 year AnniversaryAIESEC has been operating in Vietnam for 5 years and an anniversary will be organized in HCM city November this year to celebrate our achievements in past 5 years, as well as recognize the contribution of alumni and partners of AIESEC Vietnam. The participants of the event are partners, alumni and National Leadership Team (MC + EBs)Let’s give a big hand for OC of 5 year anniversary who have been chosen from 14 talented candidates.

OCP - Hoai PhuongOC P&D - Khanh Chi, Thanh Nga

OC Logistics - Xuan Quynh, Nhu Ngoc

National Conferences and Events

AIESEC Vietnam had 3 representatives at this year’s International Congress in Nairobi, Kenya. Scott (MCP), Giang (MCVP OGX) and Duong (LCP Hanoi) had the honour of joining 500 delegates from all of AIESEC’s 107 countries in learning more about AIESEC 2015. We also worked hard to build country partnerships for OGX and Projects which will greatly help us realise our 585 exchange goal.

Finally we gained a lot of inspiration and friendships through meeting amazing AIESEC leaders from around the world, definitely one of the great benefits of taking up a leadership role. If you’d like to know more you can read the MC IC report here

International Congress 2011

MC TEAM Once AIESECer, forever AIESECer!

MC Update

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LC UPDATE

OGX team’s result in Quarter 3

Raised 5Matched 2Realized 16

July Pocket Recruitment: Application Form: 17 Recruited: 7

Team’s new structure3 sub teams: Sales, International Relation, Intern Service.Number of members: 8 New JD after LC restructure: ICX takes charge of Project’s GCDP exchange since September 20thResult in quarter 3

Raised 7Matched 5Realized 4

Recruitment155 forms submittedFinal result: 20 candidates recruited for membership, no EP + memLCM Local Training Seminar for newbies on 16/10LCM for Activating Leadership Pro-gram on 16/10

TrainingRegional skill training: Problem solv-ing skill for oldies (October), Team work skill for newbies (November)Main programActivating Leadership Program (from September to December)Induction: RTS, LTS, First-step con-ference, PACA, functional training

From 5 - 14/7, AIESEC FTU HN co-operating with Lieu Giai High school has organized a summer camp named: “Global Citizen” for teenagers aged 12 - 18 in Ha Noi with a participation of 8 interns from USA, Czech Republic, Poland, Russia, China, Indonesia. In one day, children had activities relating to an extremely useful and interesting subject, focusing on building a sense

of “global citizenship” in children. In camp, children used English to communicate to each other, which gave them an ideal environment to

develop their language skill. 123 children participat-ing in summer camp had the chances to learn and

develop in an multi-cultural fun, dynamic, creative environment. It has party brought to children a summer full of difference and significance.

On August 27th, Global Leadership Activating Day – GLAD was held by AIESEC FTU HN in Hanoi Towers . The event took place with 2 main sessions including: Global Young Leaders Con-ference and Global Fair. Young people had the chance to experience different cul-tures from 20 countries in the world

including Vietnam. The characteris-tics of each culture is clearly shown in their booth displaying their traditional clothes, games, souve-

nirs, books, maps, magazines ,etc, which contributing to a colorful global fair and enhancing the unity of young people all over the world.The event ended successfully with the attendance of over

600 students and 20 foreign interns, which polished AIESEC image in the eyes of both national and inter-national students.

Summer camp - a 10-days event with the attendance of 123 children and 8 interns from counreis around the world ended successfully in Lieu Giai high school

GLAD offered young people a big opportunity to meet big leaders in a multi-cultural environment with various activities about leadership as well as culture exchange. GLAD attracted over 600 students and 20 foreign interns around the world

ICX

OGX

Project

TM

LC FTU HanoiLocal Chapter Hanoi Foreign Trade University

LC Update

Comm & IMRecruitment Promotion Campaign ended successfully with 2347 form downloaded, 130 forms Member, 77 forms EP, Mem + EPKeep updating @News video monthly as a traditional internal channel of AIESEC FTU HN

Page 8: AIESEC Vietnam Newsletter Quarter 3, 2011

LC UPDATELC DanangLocal Chapter in Danang

ICX got training on sale

ICX

AchievementIn quarter 3, ER got 2 venue partners which support ef-fectively team meetings and recruitment center. Got 1 sponsor for the recruitment, many potential partners for upcoming events of the LC. A pool of learning partners ready to transfer knowledge to the young talented membersWay forwardIn next quarter, ER is keep looking for more venue partners. Need to reinforce members to ER

ER

AchievementPromote AIESEC DN programs successfully via FBWay forwardComm is on the way to build a website to promote Exchange

Comm & IM

AchievementSet up partnership with UPM Malaysia. All members are equipped with adequate knowledge to do their task independentlyWay forwardFocus mostly on recent graduates to promote and encourage them to go before Tet

OGX

FinanceAchievementRun a sustainable operation on a low budget with high effectivenessWay forwardRun project, event to get sponsorship. Realize as many EP as possible

ProjectAchievementFinish master plan with timeline and ready to upload TN formWay forwardConvince MC to accept 3 matched interns instead of 3 realized interns in the 3 criteria

TMAchievementLearning event, LC Meetings, LC bondings, 100% members involve in the Recruitment operationWay forwardRunning more cross-team bond-ings, Buddy system, learning event which involves members from different team

LC Update

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LC RMITLocal Chapter RMIT University

Project“I - think” seminar“I – think Seminar” – a seminar on creativity will take place on 12 November at RMIT. This project consists of 3 phases and the Project team is now in phase 3: Sponsor and promotion.BabelThis project aims at teaching foreign languages for university students. Its current stage is finalizing proposal and forming project team.

We have just run Pocket Recruitment with 17 applicants and 14 newbie recruited.LCM is held every month at RMIT. This upcoming LCM is aimed at motivating oldies by sharing and rewarding; introducing newbies and enhancing LC connection.We also invited alumni to come so that they wil not get lost and update about LC as well as communicate with current members.

TM

OGXResult of OGX team in quarter 3

Raised 6Matched 1Realized 1

ERSponsor raise: 0Learning partner: 1Venue partner: RMIT Campus District 7

LC Update

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LC HanoiLocal Chapter in Hanoi

TMNumber of application form in total for 3 categories: 193 formsNumber of new member: 30Successful RTS on 9th, October

Comm & IMRun promotion campaign for recruitment: the most effective channel is Facebook and emailInternal channel: effective email

ERLearning partner: VEF, Capstone, CSip, Live and Learn, PathwaysVenue partner: CFVG, BUV, CnRFinancial sponsor: 2,200$AIESEC Hanoi hosted an extremely successful event in September: Consultancy Breakfast.

ProjectEarth and me project

The very first project of 2011 has successfully ended its run by this August, leaving many impressive figures. At the end, there were totally over 1000 applications, with 600 to be selected, the website received nearly 10000 hits and fan-page reached almost 1500 followers

Green Planet DayTaking place on August 28th, Green Planet Day is the biggest event of Earth & Me project, a successor edition of last year’s Global Village.Beside elaborating on saving environment, the event was also a celebration of mixed cultures from all over the world. We were proud to have Ms. Akane Hanai, UNDP Program Specialist, deliver a speech about some specific matters of the climate changes.The event was a huge hit with 250+ attendees out of 760+ registered and 18 countries in total.

Spark projectCorporate with SPARK (NGO) to run project social enterprise capacity development

Result of OGX team in Quarter 3

Raised 5Matched 10Realized 20

OGX

LC Update

LC UPDATE

Page 11: AIESEC Vietnam Newsletter Quarter 3, 2011

AIESEC BondingIn this quarter, AIESECers in Vietnam did hold many secret bonding between LCs and LC vs MC as well. Here comes just a littile of these funny bonding

OGX Bonding (Hanoi Region)

We work hard, we play even harder

On August, 27th OGX team of LC FTU HN and LC HN held a delicious cooking day in LC HN VP OGX Duc Nguyen’s House.

Be jealous with LCs, MC team also had a Mid-Autumn hang out with alumnus of AIESEC.MC Mid - Autumn hang out

AIESEC Bonding

Page 12: AIESEC Vietnam Newsletter Quarter 3, 2011

ICX Bonding (FTU HN)On September 23th, ICX FTU HN held a bonding party called “ICX, quintessence and more”. The party attracted the whole team and an intern from Poland. Bonding did refresh all members and raise team bond among members

AIESEC Bonding We work hard, we play even harder

AIESEC Bonding

Page 13: AIESEC Vietnam Newsletter Quarter 3, 2011

Landed in Helsinki - Finland at mid night, first time going abroad seems a bit difficult for a 20 years-old girl. I went for study in Finland. Everything was different. Finland’s streets are quiet while streets in Vietnam are busy with people walking everywhere from early until late. Even I prepared a lot for being in a totally different culture, the first feeling was a bit shock. The way my class mates take part in party, the way they tell joke, the way they eat

the way they learn are different. I still feel lonely until I know AIESEC Tampere Finland. I found that I’m home. I joined AIESEC FTU Hanoi for 1 year. It’s not a long time but long enough to make many significant impact to my attitude. I joined AIESEC again in LC Tampere-Finland. I started working for next national conference, preparing for LCM, working with LCP from Germany, VP TM from India, VP ICX from Finland, VP OGX from Russia, VP Com&IM from Vietnam and other members from all over the world… I saw how amazing AIESEC is. I felt like a newbie again in First step confernce in warm cottage in the middle of forest, continuing white night doing

AIESEC stuff, enjoy AIESEC dance in each two-week LCM. Working in a multiculture team is not a easy work but after work done, we will learn a lot. The culture is not just somethings like national clothes, food or sourvenirs. Culture is also the way people behave, their attitude, believe and desire which you just can learn when you talk, work, eat and live with them in their daily life. The multiculture experience will be a part of you and make impact to your attitude for the rest of your life.

AlumniLC FTU HNDinh Anh Thu Huong

It is still in difficulty status in term of LC development, LC members are still busy with their operational works, some of them is supporting VP, other team members to finish team plan and get results for team, some of them are working hard for not only improving themselves but also getting

achievements for functional team, OC and LC... Now, almost time which whole LC is focusing on recruitment and preparing for newbies coming, I am so happy, motivated and proud of LC HCMC members who are working hard days and nights to get achievements for LC. I can see huge potentials in them. They are smart, talented, cheerful and possess a heart of gold. They believe in miracles, like discovery, understand the values of compassion, giving, sharing, change and wish the best for people. Deep down, they do support positive impact and do wanna do something great for them, LC and com-

munity. I strongly believe that LC HCMC members will develop more than their potential to contribute more for AIESEC Viet Nam development

Nguyen Thi Ngoc Tram VP ICXLC HCM

AIESECer’s Stories I love sharing my story. It’s endlessly healing.

AIESECer Stories

Page 14: AIESEC Vietnam Newsletter Quarter 3, 2011

From AIESECersThe past August has been a mix of excitement, reflection and action. Coming back from Ignite, the spirit and motivation still echoed in our mind, the powerful emotion and wonderful moments we had still lingered and somehow make us think deeper about our path in AIESEC. Followed by a brief summer vacation, we had time to reflect and to prepare for what is to come - the AIESEC Recruitment.

Time flies so quickly, another generation is about to come, and everything seems just like yesterday. Only 4 months to go before the end of this term, and for so many of us, this is the last miles of our AIESEC journey, while there are still so much we want to accomplish. T his was w hen we decided we must not hesitate anymore. This was the time for action. Every functions straightened themselves out, focus on their responsibility, trying to achieve something that can be legacy for the next term, whatever small or big that legacy can be. In August, we killed every deadlines, we make things happen.

Vu Anh Kha VP ERLC FTU HCM

When it comes to July 2011, you properly know what happened then: Ignite Conference. Things went so great! As any AIESECer here, I met, learnt, shared, get inspired and grew a lot. Ignite empowered me with enough vigour to rock my August to cook the biggest external event of AIESEC FTU Hanoi of 2011. I was OC Event of GLAD – Global Leadeship Activating Day. Things didn’t go as smoothly as we expected. Two

weeks before the main event, we still got into troubles with offline promotion and legality, financial difficulties, venue finding and even some conflicts with interns. I got demotivated and even thought of breaking off the event. However, it was a miracle that we made it: GLAD was successfully held on August 27th, with the attendance of more than 600 students and international friends from more than 20 countries. I almost burst into tears at the closing plenery of the event: I was happy at GLAD’s success, but the last week of GLAD was also the first promotion week of X+L Fall Recruitment – and I was OCP of

FTU Hanoi LC. As in GLAD, offline promotion in the campus these days was something out of reach. Also, leading a team of 6 members, in which everyone was older than me and no one had more than 6 months of AIESEC XP, was a real challenge for me. I tried my best to learn how to become a real leader, supporting OC members at my best in organizing a huge series of events along September: Regional IS, Local IS, AC, Pre-interview, Group work week, SRB and Final interview. After several months working together, we proudly brought 21 newbies and … new EPs to AIESEC FTU Hanoi.Living AIESECly to the fullest everyday is not something difficult.

TMLC FTU HNPhan Thao My (chuoi)

AIESECer Stories

AIESECer’s Stories I love sharing my story. It’s endlessly healing.

Page 15: AIESEC Vietnam Newsletter Quarter 3, 2011