AIESEC SYDNEY

RECKON Finance Award ApplicationJuly 2011

AIESEC Sydney’s vision:AIESEC Sydney strives to develop passion and innovation in the mindsets of youth aspiring for

global engagement. It endeavours to be the most dynamic, sustainable and well-branded platform for young people to excel in the workforce and

lead the next generation.

Focus areas in 2011:

• Ensuring a sustainable generation of exchange opportunities

•  Establishing brand awareness in the internal and external environments

• Achieving and maintaining stakeholder satisfaction

AIESEC Sydney: an era of change!• 1st one of its kind member induction

conference, Activ8Con

• OGX raised 25 EPs

• UR hosted a successful Alumni Night

• TM arranged a gaming night and amazing race for LC bonding

• MAC achieved 388 sign-ups for EPs

• AIESEC NSW State Conference had 30 delegates from AIESEC Sydney

Finance Portfolio@AIESEC Sydney• The first half of 2011 saw

@Sydney Finance Portfolio rising up to the role of helping each portfolio realise their potentials whilst aligning their performance to the overall objective of growth and sustainability. 

• The strong financials provide evidence for the effective investment strategies as well as the efficient financial process in place.

Financial Snapshots

• Improved income (18.4%) for Jan-June 2011 

• A combined effort of justified cost cuts and effective external relationship management esp. the Business School.

• Increased efficiency in investment strategies

Financial Performance

2011 is Bigger & Better

Investment with a Purpose!(Summary)

Activ8Con $810.43 for a beautiful lecture theatre, Thai food for lunch and snacks all along the way!

Alumni Night $1819.57 for a fully catered entrees, a glamorous location and miscellaneous which will be sponsored by the Business Faculty.

Gaming Night and Amazing Race $100  for food arrangement, games and such

Merchandise $1024 worth of pens, banners, t-shirts and stickers

Marketing Materials and a printer for the office

   $600 worth of postcards and a printer for the office to print out all the marketing materials such

as posters and flyers IN COLOUR

Conferences Subsidies worth $3500 from the Business Faculty in the form of sponsorship as well.

Activ8Con, the 1st of its kind induction conference in AIESEC Australia's history!

 workshops on leadership, global

awareness, exchange and personal development

Investment-Member development

Financial support in providing loan contract to selective eager members to

be able to attend StateCon

A strong LC culture

“Marmalade and Jam”

Weekly LCMs with bonding sessions, portfolio updates, discussions etc.Record LCM attendance of 75%

AMAZING RACE AND GAMING NIGHT

Investment – Exchange

• Weekly Information Sessions & Sign up Stalls ran for 4 consecutive weeks

• Strategically chosen locations targeted at faculty specific students for exchange programs to increase sign up rate

• BBQ, cake stalls to provide platform for promoting AIESEC Exchange Programs throughout the semester.

 

RESULT: HIGHEST number of EP raises IN THE NATION

Investment – Exchange

SIGN-UPS 388

APPLICATIONS 108

MRB SIT-INS 31

EP RAISES

EPs matched and realised

25

5

Investment – External E & A

• Alumni Relationship

- Alumni Night organised by ICX welcomed 34 AIESEC alumni to network and share experiences with current AIESECers in a smart casual corporate setting.

• Increased Alumni database from 6 to 34.

• Positive feedback from both alumni and members requesting for similar events in the future.

AIESEC NSW REGIONAL ALUMNI NIGHT HOSTED BY AIESEC SYDNEY

Investment – External E & A

• Brand Awareness on Campus

- Merchandise e.g. pens, tshirts, banners custom made in India to take advantage of the current high AUD value. - Pamphlets, posters, brochures delivering AIESEC message to students.- Presence on web2.0 namely Twitter and Facebook for easy access and student demand.

• Spent $1024 on merchandise, compared to no merchandise over the last few years

• 477 twitter followings and 301 AIESEC Sydney Facebook group members

• Students able to identify AIESEC Sydney 'Superman' Tshirts and our mission!

Thinking outside the Box...

SLAP brings together a special taskforce with the mission of

creating an innovative platform to raise TNs as language

teachers providing students an unique experience learning

second languages in a fun and interactive environment at

affordable price

Project SLAP

Thinking outside the Box...

Project SLAP

Marketing

Face to Face promotions

Cake stalls, bbq, info sessions

Strategically chosen locations to market SLAP initiatives and obtain signups

Web 2.0 Facebook, Twitter, Mobile access

Established effective marketing channels responsive to audience preference

Financial

Program Fees $10/hr + deductible $40 deposit

Class fee chosen as a result of market research

• 74 SIGNUPS

• 3 TNs to be realised

Other Finance Roles

Tracking & Communicating - Weekly LCM brief on financial standing promotes transparency of the system as well as portfolio operations.- Interacting with other portfolios informally and formally helps tracking and evaluating the respective performance.

Banking & Accounting- Weekly FN team meeting  agenda includes updating Quickbooks, analysing portfolio performance, audit documentation etc.- Immediate cash debits and cheque banking controlled by VP.• Received UNQUALIFIED Quarterly Audit

Budgeting - In the event of expenditure, the budget accompanies negotiations with the EB team to ensure long term sustainability and optimal allocation of funds.

Thank You