AIESEC LUCTLCVP

App l i c a t i o nTe rm 15

LCVP TM LCVP MKT LCVP F i n an c e

LCVP OGX LCVP iG I P LCVP iGCD P

Open : 7 t h S ep t embe r 2015 - D ead l i n e : 2 1 t h S ep t embe r 2015

c

Executive Bodies Messages

LCVP Profiles

Job Descriptions of LCVPs

Application Process Flow

Summary Requirement

Election Process Guidelines

Video Application Section

Application Questionnaires Section

‘Leadership in every Experiences’

Local Committee President MessageDear Future Leaders,

Now it is time for you to step up one more level of your AIESEC journey. Nothing is incredible then when you have opportunity to take those challenges and make a progress in and outside of you. Nothing is much more better than just knowing your own journey and walk in the right path and develop others and yourself.

Let’s thing about the people around you, the organisation that you feel like home, the Cambodian young leader; they all need someone who really can take a step up and make a progress. Not only AIESEC in LUCT, AIESEC in Cambodia as a whole is really need a young leader to take a lead and make this organisation growth never like before. You are the one and only who really can make this growth happens in the future.

I am Local Committee President of AIESEC LUCT term 2015, would like to give all of my honour to witness the new LEADERs of AIESEC in LUCT for term 2016 to make a change and you are all the game changer.

AIESEC LUCT really needs you...So, why you need to wait for another day. DO IT NOW !!!

Kunthakcheat PhichithLocal Committee PresidentAIESEC LUCT term 2015

Local Committee Vice President MessageBecoming a head of Talent Management department is not an easy task. You need to struggle and sacrifice, not just your time, but your own effort as well. Sometime, you might feel very down, depress and wanted to give up. On the other hand, it emotional suppression will vanish with the most satisfaction of the feeling after the accomplishment of the hard work from your sweat that you has been working for long. It will lead you to the indescribable speech, especially, when members, team leaders and your team mate approach you for the appreciation of your work. The moment that gives you even more joyful is when you realize that you have created more young leaders who could help your own country and even for world. This experience paid me with unforgettable memory. I hope you guys will dare to take the risk and build more future leaders. “Throw even more colors to the picture to make it even more beautiful”.

Nou RathaLCVP TM

I always proud that I had a chance to be elected as “Local Committee Vice President of Incoming Global Development Program” and for the whole Incoming Exchange Program. It was an incredible journey fulfilled with amazing experiences and many special moments that have shape me who I am today. I got to help to contribute to my society by interacting with schools and NGOs as well as international students. I have worked with my function and also the national team of AIESEC. I have explored about leadership and learn how to become one of the right leaders that the world need. It was my great decision that I took that single step which brought me to these thousand miles. There are a lot more than words cannot describe. Do not wait, let’s take your single step and start an amazing journey!!

Davith EANGLCVP ICX

Hey! you want to take a step into another position ? are you striving to be better? yeah! if you read the letters till this line it mean you are awesome and potential already, you are striving to be a better person. let me tell you this!!! your commitment never fail so if you are ready to be another better person then it is the right choice for you to do so. I really encourage you to apply for Marketing Vice President, and release the potential in you, let me and many other people proud and be a great leader in this entity. You know you can be the one who make this Local Committee grow so don't hesitate and get your application done.

Hok VuthaLCVP MKT

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

People said you will work harder when you step up farther, but “Nothing worth comes easy”. Fear is always there right behind you, but it also depends on you that you will forget it to catch a new thing or just being there doing the same thing. Once, you become the Local Committee Vice President means that every members in your Local Committee believes in you and trusts you that’s why you can stand there and hold onto your function. Being elected as the Local Committee Vice President of Marketing Department but then switch into Out-Going Exchange Department was a very surprisingly experience to me. I’m not afraid to say that it’s hard and tough to handle more like two functions at the same time, but through this I get a really very good experience like being flexble, creative, marketing strategy, dealing with people and communicatingskill. It’s worth to be one of Executive Board Team of AIESEC LUCT. It’s like a dream to work in this young age, dealing with people from different coutries and leading a team plus solving all the problems that happened togetherwith whole Local Commit- tee. It’s so precious to be LCVP, and if people say that you’re useless to do all this stuff, think by yourself “Are they really betterthan you or are they controlling your life?” It’s you turn, your journey and your life. Why don’t you grape it while you still can? Why do you have to be hesitate and follow the words “People only regret when everything is gone”?

It’s in your hand! Make a change or leave it to the end!

Veasarak SithonLCVP OGX

Thanks for reaching this application and do not give up or feel panic when you read all these questions. If you give up, you will regret it and your life will be completely changed but I don’t know the effects of this change. Let me show you about my change. Flash back to around 8 months ago, I was reading this application and feeling frighten of completing these questions. If I had not completed this application and summited to LCP, I would not have known who I am today, what I can do and what I learn for this 8 months. If not, I might not see this big change not only me but also my family. At that time, I always told myself to move forward and not give up even though whatever happens because I love Finance. Since I was selected, I never expected that I have learned a lot from my work and my team. My LCVP told me about many things to learn and know if I step as LCVP but I do not believe what she said. Now I see it…. One sentence from her is always in my mind “you should challenge yourself. If you do not try it, you will not know what it is and who you are” You should remember that step-ping up as LCVP is not for showing off to the other but is for im-proving and challenge yourself. If you want to do it, do not afraid of anything else.

Obstacles are just coming to make u be stronger.

Hout ChakriyaLCVP Finance

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Let’s Start you journey!!

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

The LCVP Profiles LCVP candidates should have management or leadership experience from 3 to 6 months from various roles such as Project Manager or Event Manager. LCVP candidates should have good track of record of leadership experience in AIESEC and recognized from current LCVP or Team Leaders.

AIESEC Knowledge • The AIESEC Way • AIESEC 2015 • AIESEC Impact Model • AIESEC Experience and

Programs • AIESEC Cambodia Realities • AIESEC LUCT Realities • Functional Realities

Required Competencies • Team management • Team Work • Planning and Alignment • Strategy Creation and

Implementation • Tracking & Coaching • Presentation & Facilitation • Global Connection • Specific expertise- Talent

Management, iGCDP, oGCDP, iGIP, Marketing, Finance.

Required Attendance • National Transition

Conference

• Other National Conferences ( NPC, NC, etc.)

• Local Conferences • National Events or Necessary

training or transition event

Important Notes • LCVP term will start on 1st of Jan

and ends 31st of December 2016. LCVPs should be able to responsible to handle those responsibilities, roles and attend the National Planning Meeting and other transition events.

• LCVP should be able carry on the planning and legacies to be committed to achieving our long-term vision “One AIESEC for Cambodia, Built to Last”.

Job Descriptions of LCVPs LCVP in Nutshell ( Brief LCVP Roles) • LCVP is the one who set up strategic directions of local committees, aligned with

national directions. By doing so, he or she will be creating and aligning strategic initiatives to drive team to work towards common goal and vision for the local committees- ensuring long-term sustainability, breakthrough and healthy growth path.

LCVP Accountabilities • LCVP is accountable towards its Executive Boards to help

set strategic directions for the entity and align its own strategies and operation to the need of entities of the EBs.

• LCVP is accountable to direct, manage and develop their functional team leaders in specific fields to ensure they are on the right track and achieving goals and purpose of the entity

• LCVP is accountable to the national team to contribute ideas and help set strategic direction for each specific programs to ensure the sustainable growth and development of each department.

Benefits and Key Learning Points • Leadership and Management experience management

in dynamic team • Strategy creations and alignment with national team to

Contribute Cambodia • Organization Management and Team management skills • Specific skills and expertise developments- operation,

marketing, finance and Talent managements

• Global connection through countries partnerships • Learning and Networking opportunities with high profile

Alumni or external leaders

• Public speaking and presentation skill enhancement • High Self-development opportunities due to challenging

environment

LCVPNational Team

EBs Team

Functional Team

Specific Responsibilities and RolesLCVP iGIP • Set the local directions of iGIP Department to

ensure long-term growth of local entities • Create Strategy and initiatives and align with

national initiatives to contribute to national direction.

• Develop iGIP Team leaders and members through team management, training and personal coaching

• Build iGIP with united and dynamic performing culture to drive result of iGIP.

• Handle Corporate Relation managements to ensure long term partnership

• To manage sales team members to generate lead and raises

• Manage LC-LC partnerships to ensure matching effectiveness

• Manage Customer experience during their internship in Cambodia by doing Fire Fighting if needed or reception preparation for incoming participants.

• Tracking and Evaluation of iGIP team on Regular Basis

LCVP iGCDP • Set the local directions of iGCDP Department

to ensure long-term growth of local entities • Create Strategy and initiatives and align with

national initiatives to contribute to national direction.

• Develop iGCDP or Project Team leaders and members through team management, training and personal coaching

• Build iGCDP Team Cultures with united and dynamic performing culture to drive result of iGIP.

• Handle NGOs Relationship Management • Manage Project Partnership with local NGOs

or companies • Manage LC-LC partnerships to ensure

matching effectiveness • Manage Customer experience during their

internship in Cambodia by doing Fire Fighting if needed or reception preparation for incoming participants.

• Tracking and Evaluation of iGCDP team on Regular Basis

Performance Measure • Number of Trainees Raised, Matched,

Realization according to the plan • Percentage of Goals Achieved • NPS Score of each exchange

realization

• Efficient Conversion Rate from Cold Call to raise, Raise to Match and Realization

Expectation • Commitment of 18 hours maximum • Active Presentation of LC Activities • Active Participation in Local Executive

Boards and National Team

Performance Measure • Number of Trainees Raised, Matched,

Realization according to the plan • Percentage of Goals Achieved • NPS Score of each exchange

realization

• Number of LC-LC Partnerships • Quality of Reception and EPs

Experience in Cambodia • 80 % Reception Plan achievement rate Expectation • Commitment of 18 hours maximum • Active Presentation of LC Activities • Active Participation in Local Executive

Boards and National Team

80 % Reception Plan achievement rate

LCVP oGCDP • Set the local directions of oGCDP

Department to ensure long-term growth of local entities

• Create Strategy and initiatives of functional plans and align with national initiatives to contribute to national direction.

• Develop oGCDP Team leaders and members through team management, training and personal coaching

• Build oGCDP with united and dynamic performing culture to drive result of oGCDP.

• To manage Local OGX Sales Team to ensure raise

• Manage LC-LC partnerships to ensure matching effectiveness

• To implement CEM ( Customer Experience Management) through OPS

• To manage customer experiences by doing open case of fire fighting

LCVP TM ( Talent Management) • Manage Human Resources of LC • Identification of talent capacity needs

through talent review and talent planning

• Deliver the right tools and opportunities for the learning and development

• Knowledge management for education and sustainability

• Creation of recruitment, retention, engagements and performance strategies

• Develop Team Leaders and Team members through training, coaching, and never coaching

• Creation quarterly functional performance • Synergize with different department to

ensure enough talent and retention rate to perform

• To help facilitate Succession planning and implementation for all departments

Performance Measure • Number of EPs Raised, Matched

Realize • Percentage of Goals Achieved • Number of LC-LC Partnerships • NPS Score of each exchange

realization • Quality of Reception and EPs

Experience in Cambodia • 80 % Reception Plan achievement rate Expectation • Commitment of 18 hours maximum • Active Presentation of LC Activities • Active Participation in Local Executive

Boards and National Team

Performance Measure • Number of Team Members and Team

Leader Recruited • Number of IXP ( Integrated

Experience) • NPS Score of TMP and TLP • Number of returnees integrated • Plan Achievement

Expectation • Commitment of 18 hours maximum • Active Presentation of LC Activities • Active Participation in Local Executive

Boards and National Team

LCVP Marketing • Conduct Market Research and Segmentation

for different programs to ensure effective promotion.

• Analyze the current market potential or bottleneck to come up with solution to solve it

• Create effective branding strategies or event to ensure accurate representation of AIESEC and AIESEC Programs through social media and offline promotion

• Conduct marketing strategies through various channels to reach out target customers

• Ensure correct branding disciplines or guideline of AIESEC

• Maintain relationship with university to ensure long-term and healthy partnership

• Create PR event to engage our target audience to understand more about AIESEC

• Synergize with all department, especially OGX to create effective market strategies.

LCVP Finance • Assess financial health in AIESEC LUCT in

general • Prepare master Budget Plan for all

departments in AIESEC LUCT • Facilitate Budget Planning and Tracking

with other LCVPs and Team Leaders to ensure proper planning

• Implement cost tracking system for all the departments

• Ensure efficiency and effectiveness of budget spending by meeting expected result

• Create investment plan for LC to ensure long-term growth of LC

• Manage Cash Flow to ensure there is positive cash flow for future expense

• Create Profit & Loss Report and Financial Report at the end of every quarter for financial health awareness

Performance Measure • Number of Reserves Left • Return on Investment Rate • Effectiveness Rate of Budget Planning ( Budget Vs. Actual) • Accuracy of Cash Flow Management • Investment Plan Implementation • Accuracy of Cost Tracking

Expectation • Commitment of 18 hours maximum • Active Presentation of LC Activities • Active Participation in Local Executive

Boards and National Team

Performance Measure • Number of Target Audience Out-Reach

through Various Channels • Conversion Rate from Engagement to

Raise • Accuracy of Branding Representation of

AIESEC to external • Number of PR events • Marketing Plan Achievements • Presence of External Brand Positioning of

AIESEC to target country partnerships

Expectation • Commitment of 18 hou maximum • Active Presentation of LC Activities • Active Participation in Local Executive

Boards and National Team

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Flow of Application Process

General Timeline

Application Released 07th September

Application Deadline 21st September

Interview Date 02nd | 03rd Nov

Official Elections01st November

Official Results Announcement 05th November

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Selection Process Briefing

• Application Release : This process is to release of official LCVPs opportunity to potential Leaders and Members of each department to step up for the challenges

• LCEBs Consultation Time : During the Application release, potential candidates can contact LCVPs whom they are interested in. They can go for advice and gain inspiration through the whole process.

• Election Process : Having completed all the requirements of applications, the candidates have the opportunity to inspire the local plenary with their vision and plans for their term. This process will ensure their commitment, motivation and readiness of the candidates.

• Interview Process : After the election, the candidates who gain vote of confidence will have personal interview with current LCP and LCPe, also LC Coach. This process is to ensure right Executive Bodies team for the next term that they are ready to have collaborative and united Leadership Bodies Team for AIESEC LUCT.

Application

Election Interview

Summary RequirementsApplication

Video Questionnaires Application Pack

1-Page Biography CV with AIESEC Experience ( 2 Pages Max) Questionnaires 360-Evaluation form ( Minimum 3) Assessment Test Requirement Letter of Recommendation ( More than 2)

Current Team Leader Current Teammates Current Team Member Current Professor or Lecturers

Election Opening Speech Plan Presentation Questions and Answer ( Panel Interview) Closing Speech

Applications ( Deadline : 21st September, 2015 11:59 PM)1. Letter of Recommendation- each candidate need to

submit letter of recommendation with the application packs. The required letter of recommendation shall come from: o Current/ Previous Team Leader ( Required, Outside

AIESEC is Possible)

o Current/ Previous Team Member ( Required) o Current/ Previous Team Mates ( Optional) o Current Lecturers/ Professors ( Optional)

2. Questionnaires- in the package the candidates need to submit the video questionnaires. They need to answer the general motivation questions and specific functional questions. 3. 1-Page Biography in Any Format 4. Curriculum Vitae- Description of their related experience both inside and outside AIESEC. ( Maximum 2 Pages)

5. 360 Peer Evaluation form- They need to seek honest peer evaluation from minimum three of whom they have been working with. 6. Assessment Tool : Candidates need to answer assessment tools attached in application to give more objective perspective of applicants. After completion of Application, Candidates need to submit the complete set of applications to LCP current and LCPe through following emails- k.phichith@aiesec.net , ratha.nou@aiesec.net no latter than 11:59 PM, 25th January. The official candidates for election will be announced on 1st of February, after confirming the completion of submission.

Election Process GuidelinesCandidates shall prepare for the following process of elections: 1. The opening speech- The candidates will be given chance

to present themselves about their personal motivation and commitment towards their roles for upcoming term around 5 minutes maximum.

2. Question & Answer ( Panel Interview)- The application will be scrutinized or asked by the members, leaders and alumni of AIESEC LUCT about their current abilities and commitment of their roles.

3. Plan Presentation- Candidates will be given chance to present plan and strategies to help improve their specific departments and long-term plan and vision for their department

4. Closing Speech- The candidates will be given chance to present their last word to the local committee.

Selection Process : • Election Process- Election will determine whether each potential

candidates will be accepted as Executive Bodies of term 2015. They will gain vote of confidence from all the members and team leaders of all departments. However, this will not guarantee that they will certainly become VP yet. Nor will they be in position after they apply.

• Interview Process- Each candidates who will have won vote of confidence will be interviewed with Current and Elect LCP. If they pass this stage, they will be confirmed if they could become leadership bodies of AIESEC LUCT and the position they have applied.

• LCP elect reserve all the right to shift the elect candidates to other position, in which they haven’t previously applied. This will be determined based on LCP elect judgment whether different department will suit them better both competencies, skillsets and behaviors.

Video SectionIntroduction Video guideline: The candidate shall follow the followin requirements :

1. Maximum of 5 minutes Questionnaire 2. Upload in YouTube before or by application

deadline 3. Title “ LCVP AIESEC LUCT term 2016…..” For example “LCVP AIESEC LUCT term 2016 Katty Perry” 4. Please attach separate URL Link in any format in the application pack.

Introduction Video guideline: 1. Who are you as a candidate ? ( Self Introduction) 2. What are your personal commitment and motivation

to apply for LCVP position ? 3. What can you differentiate you from other

candidates ? Please describe any stories or any personal stories that can make audience relate to it. You can use any techniques to make video more interesting. High creativity is really recommended.

Questionnaire Sections: 1. Personality, Vision, Motivation Section This will examine your personal commitment and vision for this position. It will assessment how this position can add value to current and future development plan. Candidates are suggested to do self-reflection about this sessions other than approach others for help. It shall be unique experience to them as a candidate. 1. Specific Functional Questions Section Second section will assess their passion and knowledge of each department. This will ensure whether they are ready to lead specific department.

Application Questionnaire Sections Questionnaire Instruction: 1. 15 pages maximum 2. All questions have to be answered 3. Freestyle Format 4. Accurate and Detail Research data with previous

VP are recommended. 5. Visual Presentation of Plan is recommended.

Application Questionnaire Sections

Personal Motivation Section 1. What are the three top motivations for you to

apply for LCVP position of AIESEC LUCT term 15-16 ?

2. What is your dream career or ambition in life ? How can this position help you achieve your life purpose ?

3. Can you define AIESEC Way to your personal routine as AIESECer ? Why do we need to adopt the AIESEC Way to achieve AIESEC Vision ?

4. Who are your role models in life ? How can they influence to become who you are now ?

5. What are your personal values as a person ? 6. What are your key strengths and improvement

areas as a leader ? 7. How would your team mate or leader describe

you in a team ? What have been your significant contributions so far in your department ?

2016 ?

Functional Question sectionsoGX (outgoing Exchange Department) 1. Can you use SWOT framework to analyze the current situation of this

respective department term 2015. 2. What has been the main challenges to oGCDP of AIESEC LUCT ? 3. What is your vision and action plan for oGCDP department for term

2016 ? ( Please describe key focus areas, goal of exchange based on timeline, NPS score, Synergy Plan, or other necessary key action steps) 4. How to improve the conversion rate from Engagement to Raising ? 5. How to increase LC-LC partnerships with other entities ? ( Please list top countries partnerships) 6. What are the strategic initiatives that oGCDP should have boost raises ? 7. What are the top three department oCGDP should have synergy with ? 8. Is oGIP potential for LUCT market ? Why and why not ?

iGCDP ( Incoming GCDP) 1. Can you use SWOT framework to analyze the current situation of

this respective department term 2015. 2. What has been the main challenges to iGCDP of AIESEC LUCT. 3. What is your vision and action plan for iGCDP department for term

2016 ? ( Please describe key focus areas, goal of exchange based on timeline, NPS score, Synergy Plan, or other necessary key action steps) 4. How to improve quality of EPs experience in iGCDP ? 5. How to increase LC-LC partnerships with other entities ? ( Please list top countries partnerships)

iGIP (incoming GIP Department) 1. Can you use SWOT framework to analyze the current situation of this

respective department term 2015. 2. How much relevant is iGIP to Cambodia society ? How can iGiP can

contribute to the development of Cambodia Society ? 3. What is your personal vision of iGIP department ? What are your goals

and focus areas ( Please describe exchange goals from cold call to raise, raise to match and realizations) 4. What is current bottle neck of iGiP as start-up organization ? 5. How to maintain better relation with current TN Takers ?

Marketing Department 1. Can you use SWOT framework to analyze the current situation of this

respective department term 2015. 2. How is the current situation with university relations with all the

universities under AIESEC LUCT Market and its potential cooperation opportunities ?

( Please suggest us key action steps to improve university relations) 3. How solve TMPs and oGCDP branding to have more effective conversion rate from engagement to raise ? 4. How marketing department can synergize with other departments ? 5. What should be idea roles of LCVP Marketing and Communication ? ( Please describe in simple way by using your own word)

Finance Department 1. Can you analyze current financial health of LUCT entity. 2. What are key bottlenecks to budget planning and cost tracking of

AIESEC LUCT. 3. What should be your vision and goal for Finance Department ? ( please describe the how many month reserves, cash on hands and in the bank you aim to have). 4. What are your investment initiatives to support Talent Management and OGCDP Operations ? 5. What are ideal of LCVP Finance in term 2016 ? ( Please describe in simple way by using your own words)

Talent Management 1. Can you use SWOT framework to analyze the current situation of

your own department term 2015. 2. What has been the main challenges to AIESEC LUCT Talent

Pipelines and Capacity to all the departments over the past three years- 13-14,14-15, 2015

3. What is your vision and action plan for Talent Management department for term 2016 ?

( Please describe based on timeline and exact focus areas, goal of TMPs and TLPs for entire term, retention rates, specific action steps) 4. Can you describe the current organization culture of AIESEC LUCT ? 5. What has been legacies of AIESEC LUCT Talent Management departments from this term ? 6. How to solve members productivity and engagement in AIESEC LUCT ? 7. What are the action steps to ensure sustainable leadership pipeline for AIESEC LUCT ? ( Please show your succession planning)

c