AIESEC in Indonesia September newsletter for LCP

September Edition

Exchange Operation

Raise Match Realize

829

120

353

136

80

359

127

39

1314 1415 Target

Incoming GCDP July - August

260 Available Form 56 Matched Form


6 out of 9 LCs in Adhoc & Project 3 out of 5 LCs

AIESEC in Indonesia has to put BIG CONCERN in iGCDP

WHY?

60% LCs that have Target in both Adhoc or Project find difficulties to meet the goals

Possible Solutions :

1. Allocate more people for short period to do sales 2. Give RnR focusing on Raising Adhoc and create

urgencyby putting short deadline in the competition

Adhoc :

Project :1. don’t wait until OCP is selected, VP or manager that

responsible for project has to raise learning partner now in order to prevent late raising because of OC Selection

2. If none can help raising learning partner as help from ER&BD to focus on raising learning partner

Additional Raising Feedback

1. Manager empowerment & close tracking for all selling activities, there are several cases that LCVPs are the one who handle and do a lot of raising (sales activities) since they need to achieve target. once again please remember all those activities only a tool for us to develop urself and others and taking over other’s job means you didn’t give any opportunities for others to learn. 2. Focus on Re-Raising June and July Realized TNs. 3. Please be proactive in revising your TN form, since we have quite a lot of TNs in new status but because it’s not yet in the ideal state so it makes raising process slower !

GCP from Surabaya : Make cold/warm call day in Monday and Tuesday in office so LCVPs can directly review and evaluate how the managers do the sales call + increasing sales intensity + sales culture in your LC


Good Job for your effort in Matching,!please pass my recognition to your VPs :)

Possible solution for UNDIP, UGM and PMBS :!UNDIP!1. Please go to ur TN realisation !UGM & PMBS :!1. There is no other option rather than raising new TNs

since you guys only have one TN available in the system. (you can follow what i suggest in the previous slide)

2. Make sure your focus for first week is optimise the process of raising and go directly to matching.

Raise Match Realize

3

6382

216

61

18

215

60

30

1314 1415 Target

OUTGOING GCDP July - August


OUTGOING GCDP July - AugustPossible solution for UI, Bandung, UGM, UPN, UNS and Surabaya:!!UI, Bandung, UGM, UNS!There is no other option rather than raising the off

peak based on IR (you can use LC2LC or CY2CY partnership – ma-ra-re system)

For national IR partner, please check the sheet that given to you.

Make sure that you do synergy with your progmar for buzzing off peak promotion and market differentiate.

!UPN :!Make sure this week you focus on selection and sign

contract and start to raising the EPs from ongoing recruitment.

!Surabaya :!1. Directly review and check the form of the EPs in system and raise them in the tracker.


Possible solution for Bandung, UGM, and UNS:!!Bandung, UGM and UNS Make sure your focus for first week is promotion and

raising based on the IR information (issues and country).

And go directly to fast matching process from your LC Partner or national partner (especially for the off peak matching target).

Check myaiesec.net for the matching one, If your EPs status don’t change yet while he/she already matched, ask the TN manager or LCVP iGCDP to change it soon.

Raise Match Realize

2426

59

1215

34

22

1515

1314 1415 Target

Incoming GIP July - August



Almost all LC has difficulty to achieve the goal, some even ! don’t meet at all. This indicate 2 things :!

1.  Lack of Capacity as sales person !2.  Lack of Sales Culture !

Solutions :!!1.  Set a cold call day, where every sales team has to do col

d call!2.  Regular tracking, evaluation, and re-invention !3.  Weekly RnR for TOP Sales !4.  Set Short term deadline for every Raising target!5.  Always bring JQ n MoU even in the first meeting to fasten

raising!


The notable problem in matching is we do not eager enough to promote our TNs followed by EXPLANATION on why we listed our allowance as 0. Other than that, we do not yet use GCTM for matching, though its important to know who we should promote to and how. !

Solution :!1.  Maximize potential suitable EP from country partner !2.  Join Matching Mania!3.  Create Special promotional tool for your TN !4.  Remember to set expectation so as to avoid break match

/ or even break re!

Raise Match Realize

0

4

910

7

10

8

11

201314 1415 Target

Outgoing GIP July - August

18 Matched Form 29 Available Form


For UNDIP :!since we focus on Ma-Ra-Re Process currently so this matching are related to promotion, be more specific in terms of promotions message & target market based on your TNs need, to make sure we not only achieved Raising but can help to simplify the matching process and time.

Program Marketing

Program Marketing

You can find it here!

http://bit.ly/ProgMarTracker Digital Marketing Content

“Nat.Promo”

We aim to create a collaborative environment by creating digital marketing content Nationally.

ProgMar already agree to divide the LC’s responsible every week to submit content but UB, UPN, Sby

(GCDP) and PU, UB, UGM (GIP)

Please ask your LCVP to fill the information every Friday. So that from MC side we can know exactly the

current state and what we can help based on your condition.

“GCDP Content” and “GIP Content” Sheet“GCDP Autumn“ and “GCDP Winter” Sheet

ProgMar Physical & Virtual

Promotion Tracker

http://bit.ly/ProgMarTracker















External Relation Business Development

Boa & alumni management

Have you meet your BoA or Key Alumni?

Maintain Relation

Present LC Planning

Get Suggestion

Link that can help our operation

Direct Support

Main Benefit

Wha

t for

? Key Question!

ER & BD support ICX

Do you know that your ER&BD already

have target for % contribution to ICX

Operation?

ER & BD support ICX

30%

45%

45%

45%

UI

Bandung

UNDIP

45% 50%50%

BINUS

50% 50% 50%

UNAND

UNIBRAW PMBS

Surabaya UPN UGM

Average Target contribution ER&BD AIESEC in Indonesia to ICX

UNS

50%

46%

ER & BD support ICX

Do you know about that before?

ER & BD support ICX

If yes, Have you track them based on this KPIs

as well?

Talent Management

!

Average LnD implementation is 40ish

1. LCP Please review LnD implementation with LCVP TM

2. Create Implementation plan framework based on LnD left after u review it with VP TM

3. Put LnD Implementation as one of the agenda in the meeting and ask them to set implementation plan directly based on their availability but has to be align with framework that u create with VP TM

4. Make sure before 10th September all LnD planned are implemented.

Monthly TM report

Why it’s important for me as LCP to open and read those 48 pages report ???

It’s provide you with informations such as :1. HR Availability Analysis & Suggestion 2. Re-structured suggestion based on current condition 3. Complete LnD Deliverables analysis & Suggestion


http://bit.ly/JulyTMReport















Fast & Focus challenge

unibraw

ui

unand

undip

upn

bandung

ugm

uns

This is basically recruitment challenge,!the MAIN Objective is to make recruitment and allocation time faster and more efficient

What you need to know :!Recruitment has to happen in 4 weeks, means by the latest 30th September all new member has to be allocated to function or project.

New Recruitment System :!Recruitment will be based on role, so once member get selected they directly selected based on role that they’re applying for.

PR & IM

Youth talk! apa idemu

Don’t forget our deliverables :

UGM

UI

Makasar

UNDIP

Padang

Surabaya

1. Minimum attendante 600 2. OC Team 3. All the logistical for the event 4. Online Promotions

Remember this is our open gate to have bigger partnership with Pertamina in the future.!

so i do really hope that we can deliver our promise

PR & IM analysis

What is PR&IM Analysis? BandungUI

UNDIP

UnibrawUNila

What we need you to do?!Ask your LCVP PR&IM or Marcomm to fill this spreadsheet regularly by the end of the month so that we can give you analysis on time.

it’s a new initiative from PR&IM to analyze the effectiveness & efficiency of your PR activities and IM in your LCs based on data.

UNSUA

BINUS

PUPMBS

UPNUGM

Sby

UNSRIUMM

NOT YET

DONEThe result will be analysis and suggestion from MC level.


http://bit.ly/PRIManalysis




















Organization development

Can’t find it? Open and download it here!

http://bit.ly/LCAssessment

LC Assessment




















LC Coaching Visit

Please confirm your LC availability for LC Visit

by the latest 7th September to your LC Coach

LC Coaching Visit Timeline :

10th - 21st September 2014

EXPANSION

EXPANSION role

MC

OE

LC Partner

MC

EI

LC Partner

Official Expansion Expansion Initiative

MC will play bigger role in terms of managing

and developing expansion

LC Partner will play 90%

role to educate,

manage and developing expansion

EXPANSION Role

Education

Performance Management

Visit

Ask Update

Current Role of VP Expansion

Direction

Exchange Management

Sustainability

President Coaching & Consulation

Expansion alignment LC

Partner

Bridging to LC Partner

EducationExpansion Tracker

Visit

Ideal Role of VP Expansion

My Biggest Concern is about Performance ManagementThe end KPIs of VP Expansion isn’t only about number of education delivered but if we see the bigger picture than Sustainability and Performance Management is the end result from good education. so instead of focusing on Education only VP Expansion has to understand and drive Sustainability and Performance of your expansion. !VP Expansion is simply 2nd LCP of Expansion entities

Ask Update

EXPANSION visit

Winter is Coming

LC Partner Operation Visit

Align it with MC Expansion Visit

UMM10th - 14th Sept

PUUNILA

17th-21st SeptUNSRI

in confirmationUNHAS

WHY Operational Visit???1. a Part of Service that Partner has to give to Expansion 2. Physical touch point with expansion 3. Operational Audit to check the result of education

through practical implementation 4. Winter Operation Support

Please ask your VP Expansion to talk to MCD Expansion create alignment between LC Partner and MC Visit to Expansion in order to get the best

result

your expansion new stages

Legislation3rd October 2014

Submission of Expansion Criteria19th September 2014

Based on compendium 14 days before

UNHASfrom EI to OE

UNSRIto EA & EI

IPBfrom SU to EA&EI

UNSOEDfrom SU to EA&EI

Interview Expansion TeamPlease do ask your VP Expansion to make sure this expansion will

do interview with MCD Expansion soon!

FINANCE

Invoice & deadline

Exchange Management Fee Julyddl : 22th September

Exchange Management Fee Juneddl : 11th September

ODF Fee Q4ddl : 3rd September

http://bit.ly/Invoice1415


Spreadsheet invoice 1415 :

Spreadsheet invoice 1314 :

Financial Statement August Collection15th September 2014



Conference bidding2015 NEC NSC NFS MBC IYLC

2016

NEC NSC

Find the Guideline here!

http://bit.ly/BiddingGuideline

http://bit.ly/HostConfInfo

WHY We open 7 conference bidding in a row?1. to keep the minimum time for preparation by hosting entities 2. to sell it as a package for National product 3. to start preparing and saving money for the hosting LC

But how if i can’t predict my money and my LC condition for a year ahead????This a GCP from other countries which when you bid conference it can trigger you to plan your LC long term plan as well, include financial condition that you have to save or exchange to be achieved or BD contribution to your entities, so don’t worry :)

Deadline, 4th September at 10 pm





































President’s Business

GLOBAL INFORMATION SYSTEM

Can’t find it? Open and download it here!

http://bit.ly/GISGuideline




































Compendium Review

Timeline Compendium ReviewCan’t find it? Open and download it here!

http://bit.ly/Compendium2013

**Thank you dedek for being super detail and remind me about legislation time

Timeline Revision













































Happy September Archer :)

AIESEC in Indonesia September newsletter for LCP

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