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Aide Memoire: Ghana Education Mission

Ghana Secondary Education Improvement Project (P145741-Cr. 5452)

Proposed SEIP Additional Financing (P163628)

March 27-April 4, 2017

A. INTRODUCTION AND ACKNOWLEDGEMENTS

1. A World Bank technical support mission for the Ghana Secondary Education Improvement

Project (SEIP) was undertaken from March 27 to April 4, 2017. The mission team took the

opportunity to engage with Government of Ghana (GoG) on the proposed Additional Financing

(AF) of US$50 million for the SEIP. The SEIP mission reviewed the achievement to date of

project results under components 1 and 2 and discussed year 3 disbursement linked indicators

(under Component 1); engaged with the implementation team on proposed senior high school

(SHS) policies and implications for SEIP; and developed a comprehensive terms of reference for

the upcoming Mid-Term Review and discussed additional analysis required. The mission team

also participated in the two-day Ghana Education Evidence Summit and stakeholder workshop

on “Engaging the Private Sector in Delivering Basic Education in Ghana;” held on March 28 and

29. The objectives of the mission were outlined in the mission announcement letter dated March

13, 2017. The Aide Memoire summarizes the context, key findings and agreements reached

during the mission.

2. The team appreciates the collaboration of the GoG and the cordial environment in which

discussions were held, notably the leadership provided by the Minister for Education, Hon. Dr.

Matthew Opoku Prempeh, Hon. Dr. Yaw Osei Adu Twum, Deputy Minister for Education, and

Mr. Enoch H. Cobbinah, Chief Director, Ministry of Education. The team would also like to

thank Mr. Jacob Kor, Director General, Ghana Education Service (GES); Mrs. Cynthia

Bosomtwe Sam, Acting Deputy Director General, GES and Mr. Chris Koramoah, Financial

Controller, GES. The team appreciates the coordination by Mr. Hayford Riley Wilson, Project

Coordinator SEIP. A list of persons met is attached as Annex 1.

3. Mission members included the following staff from the World Bank: Deborah Newitter

Mikesell, Sr. Education Specialist; Eunice Yaa Brimfah Ackwerh, Sr. Education Specialist;

Mariam Nusrat Adil, Operations Analyst; Thomas K.S. Anang, Senior Procurement Specialist;

Oni Lusk-Stover, Sr. Education Specialist; Michael Gboyega Ilesanmi, Social Safeguards

Specialist; Franklin Kuma Kwasi Gavu, Environmental Specialist; Kennedy Fosu,

Communications Officer; and Kathleen Beegle, HD Program Leader. Stephen Tettevie, Team

Assistant, and Janet Adebo, Program Assistant provided mission support from Accra and

Washington DC respectively. Jean-Christophe Maur, Senior Economist, IFC joined the team

during the Evidence Summit on March 23-24.

B. CONTEXT

4. Ghana Secondary Education Improvement Project (SEIP): The Secondary Education

Improvement Project was approved by the World Bank Board on May 20, 2014 for an amount of

US$156 million (IDA), signed on July 30, 2014, declared effective on October 3, 2014, and

launched on November 4, 2014. The project was restructured on August 30, 2016 to ensure

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reallocation among disbursement categories and revise the percentage of expenditures to be

financed for all categories up to 100% financing. The Project Development Objective is to

increase access to senior secondary education in underserved districts and improve quality in

low-performing SHS in Ghana.

5. This is a five-year IPF closing on November 30, 2019. It uses a results based financing

approach under the first component which aims to increase access with equity and quality in

SHSs. Component One comprises Pillar 1 and 2 as follows: The first results area (Pillar 1) aims

to expand senior secondary places through the construction of 23 new SHS in underserved

districts; rehabilitate and expand 50 existing low performing SHSs and support attainment of

disadvantaged students (e.g., through scholarships to 10,400 students from low income families,

especially girls). The second results area (Pillar 2) focuses on improving the quality of education

in 125 selected low-performing SHS through: (i) strengthened school management and

accountability; (ii) improved mathematics and science teaching and learning; (iii) expanded

information, communication technology and internet connectivity in schools; and (iv) the

implementation of school performance partnership plans. Component Two uses a traditional

investment approach to finance technical assistance, management, research and monitoring and

evaluation for effective project implementation.

6. Disbursements: The year zero disbursement linked indicators were achieved and verified

on February 20, 2015. The year one disbursement linked indicators were achieved and verified

on February 25, 2016. The year two disbursement linked indicators are expected to be verified

on April 15, 2017. Disbursement to date is US$80.34 million (58% disbursed). The next

disbursement would be an advance against Year 3 DLRs based on meeting five (5) out of six (6)

DLRs in year 2.

7. Evidence Summit and Private education workshop: The mission participated in the first

Ghana Education Evidence Summit “Towards Quality Education in Ghana: Using Evidence to

Achieve Better Learning Outcomes” sponsored by the Ministry of Education and Innovations for

Poverty Action (IPA). The SEIP helped support the workshop through its research agenda sub-

component which brought international and national researchers together to present and discuss

rigorous research on the education sector in Ghana. The second day of the summit provided a

forum to plan the future research agenda and identify key research gaps that would need to be

addressed over the short and medium term. In addition, the summit included a forum on the

private education market in Ghana and guidelines on how to encourage more public-private

partnerships in supporting all Ghanaian pupils. It was agreed that the Summit would be

conducted annually to help influence education policies. The SEIP research agenda funding

could support selected research topics throughout the implementation of the project.

8. Request for Additional Financing: The GoG has requested additional financing of US$50

million and a proposed extension of the SEIP closing date to November 30, 2021. A formal letter

from the Ministry of Finance was submitted to the World Bank after the mission on April 7,

2017. To ensure expedited preparation before the end of the WB FY, a concept memo has been

drafted during the mission and circulated for further processing in the Bank. To facilitate

delivery of the AF before July 1, 2017, the Bank and GoG will need to work quickly to define

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and appraise the SEIP AF project activities. The mission recommended weekly audio/video

conferences to expedite preparation. The proposed AF is summarized in the aide memoire below.

C. KEY FINDINGS and AGREEMENTS REACHED

9. Implementation Progress (IP) is on track, albeit four months delayed due to the national

elections and transition arrangement in December 2016 and January 2017. The GoG reported in

mid-March that it has met the disbursement-linked results for year 2. The disbursement-linked

results for year 2 include the following achievements: (a) 80% construction works completed

(achieved and verified); (b) increase in enrolment in low performing schools by 1,000 seats

(achieved); (c) at least 4,000 SHS students receiving scholarships in project schools (achieved);

(d) Publication of updated school performance data for FY15/16 online and in brochure (partially

achieved); (e) SPPPs for 80 schools signed (achieved); and (f) ICT-based instruction rolled out in

about 50% of targeted schools (achieved).

10. Disbursement Linked Results verification: The independent verification has already

confirmed the achievement of the construction of new works (January, 2017 report). The

remaining results are now being verified by the independent verification agency after some delay

in school enrolment for first year students and the slower pace required for effective installation

and testing of i-boxes. The school mapping publication as a digest (in addition to an online

version) has also been delayed because of some missing school-level data and the longer than

anticipated procurement process to print hard copies of the digest. Although the online version is

available, the procurement for the printing of the digests will take several additional weeks to

complete. The independent verifiers were requested to take an additional 10% sample in order to

collect more data on progress in SEIP schools in anticipation of reporting at the Mid-term

Review.

11. Overall progress: The mission noted the slow-down in implementation progress to date,

and the partial achievement to date of activities to meet the year 2 disbursement linked results

given the time for national elections and transition period to conclude. Some Contractors had not

been paid for five months (since October 2016). In particular the mission raised concerns about

the lack of progress on construction of new schools --only 8 out of 23 are practically complete,

and for some additional 6 sites, only the E-Block is complete although the school has been

operationalized. This means that for some sites, school is ongoing while certain sections are

partitioned off for construction. The situation is not conducive for learning and there is the

additional risk that some incomplete schools will remain unutilized into the next academic year.

For facilities improvement, only 45 out of the 50 rehabilitated/expanded schools have been

completed and are in use, although only 40 have been formally handed over. Even with limited

progress on infrastructure activities, other interventions have contributed to progress against the

results indicators and the team was commended for exceeding disbursement linked result targets

for new seats utilized, School Performance Partnership Plan (SPPP) implementation and number

of scholarships offered.

12. About 100 Senior High Schools have submitted their SPPPs and 80 have been reviewed,

approved, signed and initial funds disbursed. As such, the related DLR has been met and this

helps pave the way for other DLRs by supporting school- level interventions to improve quality

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of SHS teaching and learning. Training has already been rolled out to over 1,700 science and

mathematics teachers, surpassing the end of project target. Evaluation of the training reveals a

continued lack of qualified teachers and high teacher absenteeism. Additional staffing audits,

leadership training and resource materials are being provided to address these challenges. A

consulting firm is providing technical assistance to strengthen the in-service training modules for

teachers.

13. Electronic content has been developed for the i-campus teaching and learning portal with

200 modules in core subjects for SHS1 completed to date. Year 2 content development is

completed and work has begun on year 3 content. The i-boxes deliver pre-prepared video

lessons, student exercises and content assessment to SHS students and teachers. The i-boxes

have been rolled out to the initial 70 schools following on the heels of i-box utilization

training. However, the independent verification indicates that the technology is not being

adequately used by students and teachers in many schools that still lack the infrastructure

(computer labs) to access the content. The current policy prohibiting cell phones and/or tablets

further prevents students from accessing the i-campus on their personal devices. An impact

evaluation is being conducted to test the i-box concept, and the remaining schools will receive

the i-box in September, 2017.

14. An updated implementation progress report was submitted to the mission team. This will be

updated over the coming week. Constructive meetings were held with various members of the

technical implementation teams and relevant divisions and units in the MOE and GES and

provided feedback on all received activity reports. The team also helped to review the overall

implementation and procurement plans and steps towards achieving year 3 results. The project

is rated Satisfactory for both the Project Development Objective (PDO) and for

Implementation Progress (IP). With respect to PDO, the mission noted that there has been an

increase in access to senior secondary education in beneficiary districts, but it is too early to

measure an improvement in the quality of the low-performing SHS in Ghana, although the data

demonstrate an increase in examination results against last year (WASCCE performance).

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Ghana Secondary Education Improvement Project Year 2 DLR

Verification (P145741- CR.54520)

STATUS OF DLI ACHIEVEMENT DLI DLR Requirement

s/Comments

Verification

source/docu

ments

Verification Protocol Status

DLI 2:

Increase in

new seats for

SHS

students in

underserved

school

districts

DLR 2.3: About 80% of

all

construction

works

completed

(aggregated)

Works

completion

guidelines- as

of February

2017 85.7%

complete as

per CWT

report

Independent

Verification

Firm report

Independent

Verification Firm to

visit sites and verify

against monthly

construction

supervision reports

COMPLETED and

Verified by

Independent

Verification Firm

(KE&T) and reviewed

by the World Bank.

80% verified

DLI 3: Increase in

number of

seats utilized

in existing

low-

performing

schools

DLR 3.3:

About 1,000

seats utilized

(cumulative)

Improvement

in total

enrolment in

125 schools

from 2014/15

EMIS data.

2016/17 data

comes from

school survey.

Independent

Verification

Firm report

Enrolment data

collected through

school reporting and in

future through school

mapping. Independent

Verifier will visit 10%

sample of schools to

confirm enrolment

records as compared to

submissions by school

heads.

COMPLETED and to

be verified by

Independent

Verification Firm (DAB

Consult) and reviewed

by World Bank in

April.

(5,889 seats)

DLI 4: Increased

enrolment in

SHS in

targeted

districts and

schools for

students

from low-

income

families,

especially

girls

DLR 4.3: At

least 4,000

SHS students

receiving

scholarship in

selected

schools

Total number

scholarships in

both first and

second year are

5,398 which

exceeds the

target for this

DLR. 61% of

beneficiaries

are girls.

Independent

Verification

Firm Report

Independent

Verification firm will

visit schools to validate

receipt of funds and

will check that

selection criteria has

been adhered to.

COMPLETED and to

be verified by

Independent

Verification Firm (DAB

Consult) and reviewed

by the World Bank.

(5,398)

DLI 5: Annual

Publication

of School

Performance

Report

DLR 5.2:

Publication of

updated

school

performance

data for

FY2016

online and in

brochure

All schools

(including

private)

mapped and

information

uploaded onto

school

mapping

portal and

World Bank School mapping

functional and digest is

being compiled and

printed. Additional

information is still

being collected from

schools which did not

provide data--

monitoring visits

To be verified by the

World Bank once digest

is printed- expected by

May 1, 2017. See

www.ghanaschoolsinfo.o

rg

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printed digest. ongoing.

DLI 6: School

Performance

Partnerships

in 125

Beneficiary

Schools

DLR 6.3: 80

selected

schools

signing

performance

partnerships

out of the 125

selected

schools

80 plans have

been signed,

and

additionally

funds have

been allocated

for the

schools (first

tranche).

Independent

Verification

Firm

Independent

Verification firm

would sample schools

to confirm plans are

available and initial

funds have been

received.

COMPLETED and to

be verified by the

Independent

verification Firm (DAB

Consult).

DLI 7: Improved

learning

outcomes in

125 selected

SHS (quality

package)

DLR 7.3: ICT

based

instruction

rolled out in

about 50% of

selected SHS

70 i-boxes

have been

rolled out to

70 schools.

Teachers in

these schools

have already

received

training.

Independent

Verification

Firm

Independent

Verification Firm to

validate through school

visits, interviews with

teachers trained.

COMPLETED and to

be verified by

Independent

Verification Firm (DAB

Consult).

15. Meeting the fourth round (Year 3) of Disbursement Linked Results: Component 1

disburses according to the achievement of agreed disbursement linked indicators with

benchmarks for each year pre-determined as disbursement linked results. Year 1 indicators were

fully achieved in February 2016 and an advance of SDR18.2 million (US$25.34 million) was

disbursed in two tranches – March and September towards meeting the Year 2 results (following

the restructuring in August 2016). The mission reviewed the verification protocol and

assumptions for meeting the next set of indicators for Year 3. See table below for status of Year

2 DLRs. The advance on Year 3 DLRs would only be available once 5 out of the 6 DLRs are met

(See Annex 3 for DLR verification for YEAR 3)

Proposed Additional Financing (US$50 million)

16. The AF would scale up activities under the disbursement linked results areas related to

increasing both access and quality in selected low-performing schools in targeted districts. See

proposed allocation by result area below.

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Financing of Disbursement linked Indicators/Components

Original Funding and Proposed AF (US$ 50 million)

Components and Results

Amount of

Financing

Allocated per

DLI/

component

Type of

Modification

(PAD)

Proposed

AF cost Total Cost

1. Support to increase access with equity

and quality in SHS 140.1

Pillar 1: Increase Access with Equity

DLI 1 Targeting of school expansion in

underserved school districts 5.54 - - 5.54

DLI 2 Increase in new seats for SHS students in

underserved school districts 23.2 - - 23.2

DLI 3 Increase in number of seats utilized in

existing low-performing schools 23.2 Scale up 10 33.2

DLI 4

Increased enrolment in SHS in targeted

districts and schools for students from

low-income families, especially girls

23.2 Scale Up 9 32.2

Pillar 2: Improve quality of education

DLI 5 Annual Publication of School

Performance Report 18.56 Continue 9 27.56

DLI 6 School Performance Partnerships in 125

beneficiary schools (now 225) 23.2 Scale up 10 33.2

DLI 7 Improved learning outcomes in 125

selected SHS (quality package- now 225) 23.2 Scale up 9 32.2

2 Management, Research, M&E 15.9

Program management/operational

costs/communications/verification/technic

al assistance/training/research

15.9 Scale Up 3 18.9

TOTAL 156 50 206

17. The AF is not expected to alter the design of the SEIP but instead provide opportunities for

expansion and strengthening of key efforts, particularly those related to improving access to and

quality of low performing secondary schools.

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18. Selection of additional schools: The proposed AF would not change the PDO indicators

except to revise the targets based on the increase in beneficiary schools within the selected

districts. Under the SEIP, districts were ranked based on the following criteria: (i) demand for

senior secondary school places (defined by the ratio of JHS3 pupils in year x to SHS1 pupils in

year x+1 for the same district); (ii) district poverty index; and (iii) size of school population.

Criteria have various weights in the ranking and reflect both the capacity as well as demand for

schooling. The bottom 100 districts were selected based on the above criteria ranking all the 216

districts in Ghana. Up to 125 SHSs based on WASSCE and facilities assessment were selected.

The AF would now aim to cover all schools in the selected 100 districts (up to 221 SHSs) as well

as the 23 newly constructed schools. The expansion therefore retains the transparent and poverty-

targeted criteria and avoids significant recalculation of the baseline indicator data, annual and

cumulative targets. As such, support will be provided as follows:

Component 1: Support to Increase Access with Equity and Quality in Senior High Schools

(Current allocation: $140.1 million; Total allocation with proposed AF: US$187.1 million)

19. Pillar 1: Increase Access with Equity in senior secondary education in underserved

districts (Current allocation: US$125.1 million; revised allocation with proposed AF:US$144.1

million): The DLIs associated with this pillar (DLIs 2-4) aim to reward significant increases in

the number of new seats utilized in the newly constructed schools as well as the existing low-

performing schools. In addition, the increase in enrollment was to be further targeted to include

more students from low-income families, especially girls. The activities expected to contribute to

the achievement of these results (construction of additional seats, improvements to existing

schools and scholarships (now bursaries) to students from low-income families would be

continued for the current targeted schools under the AF.

Additional schools: In an effort to extend the impact of greater access to SHS, the

additional financing would support additional schools in the targeted 100 districts

(approximately 100 schools, plus 23 newly constructed schools under the SEIP). New

scholarships (bursaries) for needy students to cover private costs would be rolled out for

existing and new targeted schools. Facilities improvements based on a comprehensive

needs assessment would be targeted to the 75 original SEIP schools that did not receive

upgrading. With the proposed extension of the SEIP by another two years, the

implementation of minor works/rehabilitation would be completed in time to absorb the

increased enrollment expected/forecasted. The selection of additional schools to benefit

under the SEIP would use the original comprehensive targeting criteria that was used to

identify the underserved districts and low-performing schools under the Parent project. The

AF, coupled with an extension of the period for implementation, would allow for: (i) the

expansion of seats utilized in existing low-performing schools (75 schools beginning in the

September 2017 school term) from an original target of 10,000 to 15,000; and (ii) an

increase in the number of students receiving scholarships (from the original target of

10,000 to 20,000). Given the experience with the first round of upgrading to 50 SHS, the

AF could support a more demand driven approach to meeting infrastructure needs well

aligned with the SPPPs to ensure strategic alignment with school priorities.

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20. Pillar 2: Improve quality in low-performing SHS (Current allocation: US$15 million;

revised allocation with proposed AF: US$43 million): The DLIs associated with this pillar (DLIs

5-7) aim to reward school level improvements in the quality of the teaching and learning offered

in the low-performing SHS. Contributing to the overall outcome of improved completion scores

on the standardized WASSCE for math and science in particular, the ongoing GoG program

supports an interactive school mapping portal, grants to SHSs through the SPPPs, leadership

training, intensive science and math training and resources for teachers, and the roll out of an

innovative mechanism for ICT based instruction through the Ghana patented i-campus/i-box

(Adedo1). All of these activities contribute to a “quality package” for the SEIP schools and have

just recently been rolled out. Initial feedback is positive on the mapping, ICT activities and first

year and a half of leadership, math and science teacher training. The SPPPs provide a mutual

accountability mechanism for incentivizing SHS quality improvement activities as enrollments

increase through the expansion of infrastructure and scholarships.

Quality interventions: Under the AF, these quality packages would therefore be extended

to approximately 123 additional schools. The AF would also reward the increased number

of teachers benefitting from math and science training, with potential customized materials

and lesson plans created through either the MS4SSA (World Bank regional initiative on

math and science for Sub-Saharan Africa) program; (science and math training provided by

the African Institute for Mathematical Sciences-AIMS) or other follow-up teacher

strengthening activities, and the expansion of the i-box technology, training, content

development and internet connectivity for the additional 123 schools.

Component 2: Management, Research and Monitoring and Evaluation (Current allocation:

US$15.9 million; Total allocation with proposed AF: US$18.9 million)

21. Under the AF, a proposed US$3 million will be provided to project management and

supervision, specifically to cover costs related to technical assistance for MOE, GES and

other key implementing agencies. In addition, the funding will continue to sponsor key

trainings. The funding would support web-based school monitoring through the innovative

school mapping portal and the subsequent enhancements being made to use this tool to better

monitor program activities. Independent verification firms would be supported to annually

verify the disbursement linked results. The research and diagnostic activities to support

analysis on SHS policy and strategy will be particularly critical to scale up now that GoG has

announced the implementation of free SHS expected to commence in September 2017. The

necessary data analysis and implementation assessments could be supported to help guide

such a transformative agenda, especially in light of the structural nature of the education

system (boarding vs. day schools), fiscal constraints (limited non-salary education

expenditures), and quality challenges (low learning outcomes at completion of basic

education). The AF could also support more systematic procurement and financial

management capacity at school level in order to strengthen the implementation of the SPPPs

and facilities upgrade. Operational costs of the SEIP associated with the scale-up and/or

continuation of activities through the extended AF closing date would also be supported.

1 Adedo in Ewe means knowledge that is meant to be shared.

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22. Economic Analysis for AF: The economic analysis will evaluate the economic impact of

the project so far and provide an evidence-based rationale for scale-up of key interventions under

the AF. The team will require additional support from GoG to confirm the figures in the

economic analysis and ensure consistencies across the data by April 19, 2017. In particular, the

team would require verified information on the following:

Number of public and private SHS in Ghana as at March, 2017

Number of teachers trained for SPPP (with dates of training), number of unique schools

benefitting from SPPP trainings

Average (total and annual) unit cost of scholarships disbursed to date

Total expenditure on school mapping (by categories across component 1 and 2)

Total expenditure on iBox (by categories across component 1 and 2, including SPPP)

Estimated maintenance and replacement costs for iBox (annual per school)

Subsidy estimates per student (day/boarding) per TERM and YEAR prior to free SHS

Scholarship estimates per student (day/boarding) per TERM and YEAR for free SHS

Teacher and Administrative salary cost estimate projections per YEAR for free SHS

Proposed Timetable for Additional Financing for

delivering FY17

Date

Concept Memorandum review/approval March 31, 2017

Decision Meeting April 29, 2017

Appraisal May 5, 2017

Negotiations May 19, 2017

Board June 27, 2017

Signing August 1, 2017

Effectiveness September 8, 2017

23. Upcoming Mid-Term Review: The Mid-Term Review (MTR) was postponed and is now

planned for September 2017. The mission agreed that the postponement would allow for

additional analysis on project outcomes and impacts. The MTR will also coincide with the

planned SPPP/leadership peer review workshop to bring participating schools together to discuss

the project results, challenges and lessons, and to consider potential revisions to strengthen

project outcomes and impact in the sector. With the potential for additional financing being

effective by the MTR, the MTR would offer a good forum to launch the additional financing,

address the implementation plans for the additional activities and expansion of new project

schools. It was agreed that the following reports/analysis will contribute to the MTR:

Road Map for MTR (timeline for analyses, logistics and stakeholder engagement)

WAEC ranking of schools, with explanations of the ranking criteria

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CSSPS analysis and triangulation of student choice, vacancy declared, placement and

enrolment in SEIP schools including dates of first year student registration

Analysis of SHSs contributing to university, polytechnic and tertiary enrollment

School mapping analysis; update on SHSs (mostly private) which have not provided

data for digest

Independent Fiduciary Review (Bank can share sample TOR)

Independent Procurement Review (Bank can share sample TOR)

Technical review of construction and facilities upgrade- ongoing

Safeguards Review

Revised implementation plan with addition of new project schools in targeted districts

for AF

Revised procurement plans for AF

Cost-benefit analysis of project interventions- including unit cost analysis of free SHS

policy (including projected salary and non-salary costs)

Qualitative survey on math and science and leadership trainings

Whatsapp leadership, SPPP, i-box platform survey

Analysis of SPPPs through most recent monitoring report

Analysis of Monitoring Reports—both quantitative and qualitv

Decisions on MS4SSA adoption and roll out under the additional financing

Analysis of possible AIMS math and science training

Cost comparisons on school operational costs

24. Procurement: A review of the updated procurement plan for Component 2 (which was

cleared in January 2017) was undertaken by the mission and overall performance was assessed.

With the plans for additional financing, the mission recommended a value for money

procurement audit of both components 1 and 2. A sample TOR will be shared with the team by

April 20, 2017. Assessing procurement to date, the mission noted that in total, 29 procurement

activities were planned to be executed. 17 contracts have successfully been executed

representing (58.62%), 5 contracts are on-going representing (17.24%), one contract was at pre-

contract stage, representing (3.4%) and 6 are yet to be initiated, representing (20.74%). Total

amount of procurement US$2,594,142.42 out of which an amount of US$2,275,296.42 is

committed representing about 76%. This is a significant achievement as procurement left to be

executed is less than 24%. The Bank reviewed its Prior/Method Thresholds which was applied in

preparing the procurement plan for 2017. Due to the increase in the thresholds, most of the

procurement would be undertaken by the procurement team of SEIP. Procurement records for the

contracts reviewed were complete, chronologically filled, secured and kept with the procurement

officer. The overall procurement risk rating is maintained as Substantial and the Procurement

Performance rating is Moderately Satisfactory.

25. In addition, according to the World Bank’s procurement policy, the new Additional

Financing is subject to the new procurement framework, however the GoG has requested to seek

a waiver and apply the Procurement and Consultant Guidelines applicable to the original

project/original financing to the Additional Financing. This waiver will be requested pursuant to

paragraph 3, Section VI of Bank Directive “Procurement in IPF and Other Operational Procurement

Matters” and Section III – Scope, I. Procurement During IPF Preparation - C. Additional Financing of

the Bank Procedure “Procurement in IPF and Other Operational Procurement Matters.” The task team

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supports GoGs request for an exemption from applying the new procurement framework because

the Additional Financing involves minimal new procurement and application of the new

procurement framework offers little advantage in this particular regard.

26. Safeguards update: The short technical mission did not include a comprehensive

safeguards review. The Safeguards Performance Chart was shared with the team and indicates

where contractors are not performing well. Therefore, the mission agreed that the Safeguards

consultant working in the MOE provide an update by April 19, 2017 on how outstanding issues

from the last mission’s reporting (October, 2016) have been addressed. A-RAP additions have

been documented and shared with the Bank Social Safeguards Specialist for review on February

17, 2017. The RAPs will need to be re-disclosed. With the preparation for additional financing,

the Environmental and Social Management Framework (ESMF) would need to be updated to

reflect the additional beneficiary schools and re-disclosed.

27. Monitoring and Evaluation: The mission requested that the monitoring reports be shared

from visits in October 2016 and more recently in March 2017. The mission reminded the team

that it had been agreed during the previous mission that the monitoring teams would use

standardized templates for the collection of information and evaluating activities which would be

uploaded on tablets/laptops for more timely data collection, collation and analysis. The Results

Framework was updated in March 2017 (See Annex 6) and still requires calculations on direct

project beneficiaries (using EMIS data and monitoring reports). Some typos were discovered in

the reporting of the completion rate data (target) and corrected in the latest version of the

framework. In addition, the team was advised to continue sensitizing schools on the calculation

of completion which is really a survival rate. Reaching mutual understanding on defining

repeaters would help ensure more accurate reporting on this key indicator. The mission

recommended that special registers be given to each SEIP school to more easily capture the

data. With regard to the PDO indicator on educational attainment, it was agreed that the team

would indicate the dates of the next household survey and census to determine whether the SEIP

would need to conduct a separate survey to report on key indicators. With an extension of the

closing date proposed for the SEIP, the end line survey would need to be confirmed given the

current plans for the next Ghana Living Standards Survey 8 planned for 2021 and the national

census planned for 2020. The team will further discuss with the Ghana Statistical Service (GSS)

to determine survey options.

28. Communications: The communications team has scaled up the outreach and public

relations activities and will continue to roll out campaigns through SMS, TV and newspaper fora.

The communications plan for 2017 was shared with the mission. The coordination with the

CSSPS has helped to make information on SEIP available to recently placed students. Going

forward, the team will need to expand sensitization to all new schools added under the

Additional Financing. The communication activities could also include some short videos of

interviews of beneficiaries at SEIP schools. The mission encouraged the communications team to

include in the work plan activities for strengthening internal communication between MOE and

GES, better supervision of district Public Relations Officers and Girls Education Officers. The

mission recommended a quarterly newsletter to update policy makers and other stakeholders

about SEIP activities and results.

13

D. DISCLOSURE

29. The World Bank and GoG confirm their understanding and agreement to publicly disclose

this Aide-Mémoire. The disclosure of this Aide Memoire was agreed with project

counterparts led by Dr. Yaw Osei Adu Twum, Deputy Minister for Education, Ministry of

Education at the wrap-up meeting held on April 3, 2017 at the Ministry of Education.

E. PENDING ACTIONS/NEXT STEPS

Description of ACTION Date Due STATUS and Responsible

Party

SEIP

Letter from MOF requesting Additional Financing April 7, 2017 DONE

Independent Verification of Quality DLRs April 15, 2017 DONE

Technical Review of civil works contracted April 19, 2017 MOE, CWT

Safeguards report documenting all RAP issues April 19, 2017 MOE

Procurement Review MTR- TOR April 20, 2017 GES, MOE, WB

Fiduciary Review-MTR- TOR April 20, 2017 GES, MOE, WB

SPPPs Assessment (performance review) June 1, 2017 GES

Letter from DG to Regional Directors on Head

teacher selection and transfers

April 4, 2017 DONE

Data for Economic Analysis April 19, 2017 GES/MOE

School Mapping (Adedo) Digest printed May 15, 2017 GES, MOE

MTR analyses completed August 15, 2017 GES, MOE

Appraisal of Additional Financing May 2017 WB, MOE, GES

Technical Review of civil works completed June 2017 MOE, CWT

MS4SSA workshop application submitted April 19, 2017 MOE, GES

MS4SSA workshop May 15-26, 2017 MOE, GES, WB

14

Annex 1: List of People Met

Ministry of Finance

Lawrence Nyanor Snr Economist, WBU 0243438322 lnyanor@mofp.gov.gh

Ministry of Education Dr Matthew Opoku-Prempeh Hon. Minister 0302662772 minister@moe.gov.gh

Dr Yaw Osei Adutwum Dep. Minister 0206335932 yaw.adutwum@gmail.com

Enoch Cobbinah Chief Director 0202030286 enoch.cobbinah@yahoo.com

H. R. Wilson SEIP Co-ordinator 0208111627 yoku02@yahoo.com

Mawuli Sebgefia Head, ICU 0244695607 segb2002@yahoo.com

Cynthia Lawson-Heyman SEIP Administrator 0203628202 cynthialheyman@gmail,com

Wilhelmina Asamoah Director F&A 0578289188 amasamoa2@yahoo.com

Isaac Biney Director, PBME 0244484518 isaacnbiney@yahoo.com

Paul K Mensah CWT, QS 0206933776 pkmensa7@gmail.com

Kofi Howard CWT, Engineer 0244376789 kegyirhoward@gmail.com

Philip T Okletey CWT, Architect 0208528948 pipokletey@gmail.com

Aruna Nelson Procurement 0244068823 aruna4040@yahoo.com

Matilda Tettey PRO 0244595298 youmonknow@yahoo.com

Rahinatu Dari Prin Accountant 0244635096 rahidari25@yahoo.co.uk

Emelia B. O. Derkyi Director, Finance 0208167941 emelia_derkyi@yahoo.com

Dan Osman Mwin Head, PR 0244732876 danosmanmwin@gmail.com

Mirabel Bentil PBME 0260900031 mkbentil@yahoo.com

Caesar W. Sowah ICT, Programmer 0543525962 caesarsowah@yahoo.com

Agbemabiese G. Alex SEIP Secretariat 0207407499 abgemabiesealex@gmail.com

Noah Asante SEIP Secretariat 0244502865 nanalyfe@gmail.com

Monica D. Tandoh Snr Planning Officer 0244478235 monica1tee@gmail.com

Caitlin Willams ODI Fellow 0557389023 c.jwilliams90@yahoo.com

Ernest Wesley-Otoo D. P Co-ordinator 0244101822 ernest7000@gmail.com

Divine Ayidzoe Director SRIM 0244466125 ayidzoedivine@yahoo.com

Ernest Owusu-Ansah Head, M&E 0246617273 awaygas@yahoo.com

Bernard Ayensu M&E 0267730142 bkayensu@gmail.com

Daniel Adonu Head, Audit 0208002307 danieladonu61@yahoo.co.uk

Van-Excel Acheampong (Proc. Unit) Service Person 0274277267 vanexcel.vanexcel@gmail.com

Franklin Bediako PRO 0277551225 fab.bediako@gmail.com

Samuel Adjei Snr. System Analyst 0277470144 samueladjei@hotmail.co.uk

Lawrence Fianu FPMU, Engineer 0244834109 lawriee2002@yahoo.com Mary Hammond National Service Personnel 0244236815 aturks87@gmail.com Shirley Acquah National Service Personel 0243732432 amaboah23@gmail.com

Ghana Education Service Jacob A.M. Kor Director-General 0244798521 korjacob313@yahoo.com

Cynthia Bosomtwe-Sam TL Research 0209834524 efuasam@gmail.com

Felicia Boakye- Yiadom Dir. / Ag Exe Sec NACCA 0244682111 feliciabyadom@yahoo.com

Naa-Dei Thompson Chief Accountant 0244696501 naathom@yahoo.com

Dr. Chris Koramoah Ag FC 0204343020 yawkriss@yahoo.com

Dr. Dorothy Glover SEIP Coordinator (Q&U) 0207366900 abraglover@yahoo.com

Kwasi A. Anokye CSSPS 0202510037 kabankwa@gmail.com

Rev Jonathan Bettey Pro Head 0208236592 jonathanbetteywell@yahoo.com

Kwame A. A. Agyapong GPEG Project Coordinator 0244519507 kwame.agyapong09@gmail.com

15

David A. Banamini PR Unit 0243246124 banamini@gmail.com

Augustus Agyemfra SED 0244709335 agyemfra1@yahoo.com

Richmond Atta-Williams ICT 0264530270 ratta-williams@ges.gov.gh

Akandi A. Bismark Chief Int. Auditor 0208188744 akandiba2006@yahoo.com

Bernard Ntim Head, Budget 0202621724 byntim13@gmail.com

Elizabeth Dufie Account Officer 0247926191 Elizabethdufi@gmail.com

Andrews K. Quaning Head, SMT 0244132853 andrewsquaning@gmail.com

Adams Zuwii Procurement Officer 0248454999 zudams@yahoo.com

Obeng Ennin ICT 0246957152 obengennin@ges.gov.gh

Michael Inkoom Director 0277129427 minkoom@hotmail.com

Beatrice Zalia Ali Director-GES Procurement 0208110079 brownzalia@yahoo.com

Dr. Evelyn Oduro NTC, Ag. Exe. Sec 0244686241 evebed@yahoo.com

Agencies Joshua Mallet Director 0244438643 jcmallet@gmial.com

Samuel Ofori-Arko Head F&A 0267375166 soforiarko@yahoo.co.uk

Robert Obenyah Field Co-ordinator 0201061195 robenyah@yahoo.co.uk

Consultants Aaron Asant-Addai Envilogica Consult 0244368671 envilogica@yahoo.com

Kwaku Osafo-Affum Struc Engineer 0244638830 kosafoaffum@yahoo.co.uk

Alex L. Ababio Twum Boafo & Part., Q. S 0246454061 lawerhababio54@gmail.com

Boateng Twum-Barima Twum Boafo & Part., Assist. Q. S 0244886706 boatengtb@gmail.com

Dr. Albert Awuah UDC, Director 0208164805 urbanconsortium@yahoo.co.uk

David Gyampoh CONPRO Ltd, Q. S 0501368447 davidgyampoh@gmail.com

Philip Antwi PDC, Project Engineer 0243811633 philippantwi56@yahoo.com

Eric Quao UDC, Project Engineer 0247656725 ericquao@gmail.com

16

Annex 2: Implementation Status Detailed Update

Component 1: Pillar 1 Access with Equity

1. Civil works- new construction: With regard to meeting the disbursement linked indicators

for increasing access to SHS in beneficiary districts, the GoG aims to construct 23 new schools

through 46 contract lots. Construction began in July 2015 with completion scheduled for October

15, 2016. Overall percentage of work completed as of end of February 2017 is 85.7%. The three

vocational blocks and two technical blocks have not yet been awarded and it was agreed that

these should be awarded without delay to ensure that the benefits to the students are realized as

soon as possible.

CONSTUCTION- EXPENDITURE TO DATE

NO. OF

CONTRA

CTS

TOTAL BUDGET PROJECTED

FINAL COST

(GHS)

TOTAL

PAYMENTS

BALANCE

(GHS)

%

Paid

%

complete

Facility

Upgrade 50

25,273,195 25,023,068 20,892,750 4,130,317 83.49 97.92

New

Works 46

313,464,724 303,339,955 186,486,248 116,853,707 61.48 85.70

Total 96 338,737,920 328,363,023 207,378,999 120,984,024

2. While the target for the DLR of reaching 80% has been met, the category of poorly

performing contractors are still dragging down the progress for completion of several of the new

schools. The mission noted that eight schools have been completed (both lots A and B) and about

thirteen E-blocks have been completed. Current monthly average progress has been 1.4% or less

since November. The summary of performance groupings is indicated below.

GROUP PROGRESS % RANGE PERFORMANCE BASED ON %

ACHIEVED

NO. OF CONTRACTS

A Completed and Handed Over 100 VERY GOOD 11

B Practical Completion 100 - 98 GOOD 9

C Between 90% and 98% complete 98 - 90 SATISFACTORY 6

D Between 75% and 90% 90 - 75 POOR 11

E Below 75% complete <75 VERY POOR 7

TERMINATED 2

TOTAL 46

Source: CWT summary Feb 2017

3. The E-blocks and all ancillary facilities should be functional to ensure that students already

enrolled (3,111) have full educational opportunities to complete their first year of SHS. The

17

mission learned that none of the science labs have been operationalized as the contract for the

science equipment and installation while awarded in September, has not yet produced any

results. In addition, some of the schools also do not have functioning ICT labs as equipment has

not yet been delivered and/or installed. The construction contracts would need to be extended

given the current status as of April 2017. It was agreed that as with usual contract management

practice, the price indices on the contracts would be frozen for contracts extended beyond the

original contract completion date.

a. For lots where construction may extend past April 2017:

i. Monthly progress targets would be fixed and monitored.

ii. The contract would be terminated if the targets are not met for several consecutive

months.

b. The worst performing contracts of the two lots (both at one school) have been

terminated. It has been estimated that it would take about thirteen months to complete

the procurement (four months) and construction (nine months).

4. Cost escalation: The mission discussed concerns about the projected increase in total

construction cost and the significant variance in costs between sites as it is not clear why the

projected costs vary when plans, Bills of Quantities (BoQs) and super structures are the same

(the exception is the foundations which vary because of site differences in slopes). While the

mission has noted that the cost overruns have been reported lower than 26% it is not clear if this

includes the contingency amounts. Therefore it will be critical to initiate the technical review

immediately. The savings on the cost enhancement while welcomed, should not divert the focus

of the CWT. Besides the reduction in indices they must consider: the variation in quantities for

same buildings for the above plinth level are not justified and need to be reviewed by an

independent person. Until this is settled, the final bills of the contractors cannot be cleared; the

manner in which the contractors have claimed higher index by delaying submission of their bills

or even delays in progress is unfortunate. Contractors should be entitled to the fluctuations as per

their work plans ONLY.

a. The revised projected final cost of the New Construction civil works is now estimated

at GHS 303,339,955.17.

b. This exceeds the original total Contract Sums of GHS 268,592,293.86 by GHS

34,747,661.31 representing an increase of 12.94% of the total Contract Value

c. Even though the building designs are the same, the costs varied widely between sites

for substructure, super structure and external development - between (-)5% to 56% for

sub-structure at sites with basements and relatively flat ground levels; between (-)2% to

19% for superstructure; and between (-)7% to 39% for external works. The CWT

agreed that there might be some errors in calculations.

d. There was an error in the principle used to calculate the fluctuations in some payment

certificates, which were reviewed at random.

e. The on-going work between the MOE (CWT) and the Consultants to arrive at the full

details of the projected cost increase has been slow and needs urgent and expeditious

actions. The mission team strongly recommends that the details in variations are

finalized quickly so that the contracts can be closed where works would be completed

soon.

18

5. In the forthcoming payment certificates of contractors, the amounts for variations would be

withheld and the fluctuations would be calculated as per the last official cost index declared by

GSS. The payments made to date on account of the variations and fluctuations calculated on

provisional indices would be adjusted and released only after the variations are finalized and

official indices are declared by GSS.

6. The technical review would verify the differences in quantities for the same items at

various sites, quantities of additional items executed at sites, calculations of fluctuations etc.

7. The MOE requested the Ghana Statistical Service (GSS) to review its indices used for

calculating fluctuations from April 2016 onwards and determined that the indices were in fact

overestimated. This inquiry has resulted in over US$2 million in reduced fluctuation

demonstrating the need for careful review of all variances and price fluctuations.

8. Other issues and agreements on civil works:

a. The mission team recommended that the GoG should consider terminating the contracts

of poor performing Supervision Consultants.

b. District Assemblies are required to provide access road, electricity and water supply to

the schools sites. The current status is: electricity is available at 20 new construction

sites. The transformer designs have been changed at three sites where the supply

voltage is 33KvA compared to 11KvA planned originally; water connection has been

provided to three sites and bore-holes are to be used to supply water in the remaining

20 sites. Depending on the water quality test reports, water treatment plants will be

installed after consulting the Community Water and Sanitation Agency for advice on

the treatment and siting of additional boreholes if need be; access is possible through

roads to 20 sites, minor road works are required for one site, and major road works are

needed for two sites. It was agreed that the CWT would work with supervision

consultants and District Assemblies (for provision of potable water and access roads) to

prepare time lines for provision of the above facilities. In case delays are expected in

providing the water treatment plants at sites where the students would join from this

academic year, the District Assemblies would ensure that alternate arrangements are

made for potable water.

19

DISTRICT ASSEMBLIES OBLIGATIONS – NEW CONSTRUCTION

S/No. Lot No. Site Contractor

%

PROGRESS

PER LOT

FOR JAN.

2017

%

PROGRESS

FOR E-

BLOCK

ONLY

%

COMPLETION

/HANDING

OVER

STUDENT

ADMISSION

ACCESS AND UTILITY SERVICES

ACCESS

ROAD

WATER

CONNECTION

ELECTRICITY

CONNECTION

1

AS02A Adugyama Nickseth 100 100.00 Handed over

Dec. 22, 2016

Students

admitted in

Oct. 2016

Access is

satisfactory

Borehole water

suitable for

consumption

Electricity

available on site AS02B Adugyama Nickseth 100 -

2

AS01A Agric

Nzema Barry's Limited 99 100.00

Sectional

Handing Over

Students

admitted in

Nov. 2016

Access is

satisfactory

GWCL Water

connected to

site.

Awaiting

installation of

meters. AS01B Agric

Nzema Barry's Limited 99 -

3

GA01A Katamanso Krane

Construction Ltd 100 100.00

Sectional

Handing Over

Students

admitted in

Nov. 2016

Access is

satisfactory

Borehole water

requires

treatment.

Electricity

available on site GA01B Katamanso Tonyan 100 -

4

GA02A Fafraha Antartic Contract

Works 100 100.00

Handed Over

Nov. 11, 2016

Students

admitted in

Oct. 2016

Access is

satisfactory

GWCL Water

connected to

site.

Electricity

available on site GA02B Fafraha

Antartic Contract

Works 100 -

5 GA03A Kwabenya

Construction

Logistics 100 100.00

Handed Over

Nov. 11, 2016

Students

admitted in

Oct. 2016

Access is

satisfactory

GWCL Water

connected to

site.

Electricity

available on site GA03B Kwabenya G.R Construction 100 -

6

BA01A New

Longoro China Railways 100 100.00

Handed Over

Dec. 30, 2016

Students

admitted in

Nov. 2016

Access is

satisfactory

Borehole water

suitable for

consumption

Electricity

available on site

BA01B New

Longoro China Railways 100 -

7 UW01A Loggu Lubie 99 100.00

Handed Over

Feb. 15, 2017

Students

admitted in

Jan. 2017

Access is

satisfactory

Borehole water

suitable for

consumption

Electricity

available on site UW01B Loggu Lubie 98.79 -

20

S/No. Lot No. Site Contractor

%

PROGRESS

PER LOT

FOR JAN.

2017

%

PROGRESS

FOR E-

BLOCK

ONLY

%

COMPLETION

/HANDING

OVER

STUDENT

ADMISSIO

N

ACCESS AND UTILITY SERVICES

ACCESS

ROAD

WATER

CONNECTION

ELECTRICITY

CONNECTION

8

AS03A Asuoso Akalifa 100.00 100.00 Handed Over

Dec. 21, 2016 Ready for

admission Access

satisfactory

Borehole water

suitable for

consumption

Electricity

available on site AS03B Asuoso Ivag Const. Ltd. 73.94 -

9

UE02A Zulugu Top Construction 98.72 100.00 Handed Over

Feb. 17, 2017

Students

admitted in

Jan. 2017

Access

satisfactory

Borehole water

suitable for

consumption

Electricity

available on site UE02B Zulugu Top Construction 99.00 -

10 VR01A Adaklu

Aduadi

/Tsrefe

Sarbah 93.75 95.00 93.19

Major

roadworks

required

Borehole water

requires treatment Electricity

available on site VR01B Macoby 99.38 -

11

VR02A Yawbram Defiat Dev. Co. 97.74 98.00

92.29 Students

admitted in

Dec. 2016

Access

satisfactory

Borehole water

requires treatment Electricity

available on site VR02B Yawbram Budox Const. Co. 93.07 -

12 NR02A Daboya Top Construction 96.75 100.00 Sectional Handing

Over (E-Block)

Students

admitted in

Dec. 2016

Access

satisfactory

Borehole water

suitable for

consumption

Electricity

available on site NR02B Daboya Top Construction 96.32 -

13

ER01A Anum

Apapam

Integrated Properties

Limited 94.42 98.00

Sectional Handing

Over Students

admitted in

Nov. 2016

Access

satisfactory

Borehole water

requires treatment

Electricity not

yet connected to

site ER01B

Anum

Apapam

Integrated Properties

Limited 97.05 -

14

CE01A Ofaakor

Kasoa Barry's Ltd. 77.50 98.60

Sectional Handing

Over Students

admitted in

Dec. 2016

Access

satisfactory

Borehole water

requires treatment Electricity

available CE01B

Ofaakor

Kasoa Aquila Int. Ltd 78.02 -

15

ER02A Maame

Krobo

Perfect Business

Const. Ltd. 82.09 95.00

Sectional Handing

Over Students

admitted in

Jan. 2017

Access

satisfactory

Borehole water

suitable for

consumption

Electricity

available on site ER02B

Maame

Krobo Big Foot 74.00 -

21

S/NO LOT NO. SITE CONTRACTOR

%PROGRESS

PER LOT FOR

JAN. 2017

% PROGRESS

FOR E-BLOCK

ONLY

%

COMPLETIO

N /HANDING

OVER

STUDE

NT

ADMIS

SION

ACCESS AND UTILITY SERVICES

ACCESS

ROAD

WATER

CONNECTION

ELECTRICITY

CONNECTION

16

WR03A Nsawora

Edumafua KKF Classic Co 73.30 91.00

NO

T Y

ET

ST

AR

TE

D

Access

satisfactory

Borehole water

suitable for

consumption

Electricity available

on site WR03B

Nsawora

Edumafua Zotime Ent. Ltd 98.08 - Handed Over

17 BA03A Bassa

Excellent Builders

Co. 80.66 87.00

79.10 Access

satisfactory

Borehole water

requires treatment

Electricity available

on site BA03B Bassa Is-Joy Ltd 74.78 -

18

UE01A Tambilgu Araco 61.94 70.00

62.51 Access

satisfactory

Borehole water

suitable for

consumption

Electricity available

through 33kv

transformer UE01B Tambilgu Myturn Ltd. 66.29 -

19

NR03A Mpaha Beobiya Ltd. 59.49 78.00

62.96 Access

satisfactory

Borehole yet to be

drilled

Electricity available

through 33kv

transformer NR03B Mpaha U-Comm Ltd. 77.91 -

20

WR01A Manso Amenfi David Walter 58.70 72.00

60.56

Major

roadworks

required

Borehole water

requires treatment

Electricity not

available WR01B Manso Amenfi Justmoh Ltd. 76.66 -

21 NR01A Sang Kundim Ltd. 62.42 79.00

63.21 Access

satisfactory

Awaiting borehole

test results

Electricity available

through 33kv

transformer NR01B Sang Koddeg Ltd. 75.95 -

22

BA02A New Kokrompe Rinacand 78.1 86.30

76.50 Access

satisfactory

Borehole water

suitable for

consumption

Electricity not

available BA02B New Kokrompe Alexiboam 76.16

23 WR02A Adabokrom Jowak 35.13 - Terminated Termin

ated

Access

satisfactory

Borehole drilled but

water yet to be tested

Electricity nearby but

not connected WR02B Adabokrom Jowak 42.33 - Terminated

Service available but not adequate

Service not available

22

9. Civil Works-Facilities upgrade: Additional civil works are being implemented through

rehabilitation of 50 SHSs to help meet the DLR for Component 1. The Component 1 DLR is

related to increased seats in existing under performing schools. Forty-five out of 50 SHSs have

their rehabilitation completed and forty have been formally handed over. All forty-five SHS’s are

being used by the schools. One contract has been terminated (Lot UW03). Works carried out to

date under the contract has been assessed by the Supervising Consultants and the CWT and bid

documents prepared for the re-award of the contract. The re-award of the contract has been

stalled due to the transition process. CWT undertook site inspections to 41 Facility Upgrade sites

in January and February 2017 to carry out in most cases, final inspection of works handed over

and in their defects liability period, and in some cases to prepare snag lists prior to handing over

of the facilities to the beneficiaries.

10. The Total Contract Value of the 50 SEIP Facility Upgrade Works is GH₵22,223,550.67.

The total variations on the Facility Upgrading Works is GHS 874,149.56. The Variations are due

to ground conditions and differences between Contract Bills of Quantities and re-measured

quantities. There were some changes in the scope of the Rehabilitation Works. The Fluctuations

on the Facility Upgrade is estimated at GHS 2,572,655.75. This brings the Total Variations and

Fluctuations to GHS 3,446,805.31. The Revised Projected Total Cost of the Facility Upgrade

including Variations and Fluctuations is estimated at GHS 25,023,068.10.

11. This exceeds the Original Total Contract Sum of GHS 22,223,550.68 by GHS

2,799,517.42 representing 12.60% increase of the original Contract Value as indicated above.

MONTH

FACILITY UPGRADES WORKS

EXPECTED OVERALL

TARGET (%)

% ACTUAL OVERALL

PROGRESS

% MONTHLY

PROGRESS

FEBRUARY 2016 68.0 72.6 5.6

MARCH 2016 76.0 82.7 10.1

APRIL 2016 84.0 86.3 3.6

MAY 2016 92.0 88.6 2.3

JUNE 2016 100.0 92.5 3.9

JULY 2016 100.0 94.84 2.34

AUGUST 2016 100.0 96.38 1.54

SEPT. 2016 100.0 97.58 1.20

OCTOBER 2016 100.0 97.82 0.24

NOVEMBER 2016 100.0 97.84 0.02

DECEMBER 2016 100.00 97.84 0.00

JANUARY 2017 100.00 97.84 0.00

FEBRUARY 2017 100.00 97.84 0.00

23

12. There is also the need to follow up on maintenance arrangements- It was agreed that

supervision consultants would share the finalized maintenance manuals that are currently being

discussed and reviewed with the schools.

13. Looking at additional financing interventions, the team urged caution about the plans for

increased expansion/construction in existing schools as a means to increasing enrolment in these

schools. Looking at the data to date, in the schools where such interventions were rolled out (50

schools) the increase was only 24% and this was mainly accounted for by large increases to

about 3 schools with growth over 100%. Even with significant outreach to raise awareness about

the rehabilitated/new senior high schools and to admit qualified students from the JHSs in the

relevant communities, the expansion remains modest.

Enrollment increases in SEIP low-performing schools

Average enrolment growth 2013/14 to 2016/17

Total 18.9%

In the 75 15.1%

In the 50 24.6%

Number of schools with growth in 3 years of project 32

last 2 years of project 34

Growth in % girls enrolled 2013/14 - 2016/17

Number of schools 87

Average growth per school 3%

Maximum growth 23%

14. Additional Financing and Contracting: The mission agreed that consultancies for civil

works, rehabilitation, works supervision and independent verification would all be re-advertised

as contracts draw to a close.

15. Scholarships have contributed to increasing enrolment in low-performing schools, having

been rolled out to 5,398 students across 108 of the 125 SEIP schools. At least 61% of

scholarship beneficiaries are girls. This figure includes the students from the 2014/2015

academic year currently in SHS2 and students from the 2015/16 academic year in SHS1. The

selection of beneficiaries for 2016/17 academic year is underway. The total number of

scholarship beneficiaries is 5,398 (2014/15: 2,074 beneficiaries; and 2015/16: 3,324

beneficiaries). The highest proportion of scholarships are in the Ashanti region (19 percent) and

the lowest proportion of beneficiaries is in the Upper East region (2 percent).

16. The challenges of high attrition of head teachers, undue delay in submitting reports, delay

in collecting cheques for disbursement and subsequent delay in paying student remittances

remain. The SEIP accounts are still not active for all schools (Accountant Generals Department

is required to provide clearance before school accounts can be opened). This means that head

teachers have to come to all the way to headquarters in Accra to pick up checks for scholarships.

Beneficiary schools are still struggling to provide termly returns on the scholarship program

making it difficult to track performance and attendance. Cheques for the first year are usually

disbursed in the third term. In view of the commitments made under the new free SHS policy,

the SEIP scholarships would be reduced to approximately US$150 per student per year to cover

24

remaining private costs to SHS for low-income students (including school bags, school sandals,

transportation etc.). The mission recommended that the GES internal audit unit support a

scholarship audit and in 2017, the Component 2 budget should provide for more regular routine

audits at the regional level. In addition, the mission recommended that schools provide their

account numbers so that funds can be transferred through Banks rather than physical collection

of cheques.

17. School Performance Partnership Plans (SPPPs). The status on SPPPs remains as

determined during the December, 2016 mission. The SPPPs for 80 schools have been vetted and

signed with funds disbursed against the schools’ plans for goods and services activities. Prior to

releasing funds, the schools must have outlined acceptable plans to facilitate the procurement

process. A verification protocol for assessing school performance on the SPPPs preparation and

implementation by scoring and ranking schools was agreed during the last mission to be shared

with the Independent Verifier. The team looks forward to receiving this verification guidelines

for input. The data scoring and ranking SHSs on the basis of SPPP implementation will be

shared with the GES for management administrative decision making. The impact of low

capacity of school heads and administration to implement SPPPs is critical. The presentation on

Component 2 budget and expenditure, indicated SPPPs to be among the lowest expenditures in

2016. Only 6.41 percent out of the total SPPP budget of GHC272,000 (US$64,700) was spent

on eligible activities in 2016. The necessary training for school heads and administration was

not undertaken and this has the potential for slowing down the school implementation of SPPPs.

The team strongly recommends that the planned SPPP training for 2017 should be fully

implemented to ensure that low implementing schools are supported.

18. In addition the high turnover of head teachers has also impacted implementation as new

teachers have not had SPPP training. A training is being planned in April 2017 which would

include procurement capacity building to expedite production of the procurement plans and

subsequent release of remaining SPPP funding. It was agreed that quarterly presentations of

Component 1 expenditures (including SPPP and other quality expenditures) would be initiated to

better monitor progress against the activity. In addition, the mission agreed to conduct an

analysis of the monitoring reports for the MTR to better understand expenditures under the

SPPPs. The team was advised to code activities without being too prescriptive for ease of

monitoring and data analysis. The DG has also agreed to send a letter to all Regional Directors

to limit the transfer of head teachers in SEIP schools and to ensure that high capacity heads are

assigned to SEIP and AF schools. Schools will also work on their 2017 annual plans during the

training in addition to procurement plan updates.

Pillar 2: Improve Quality in low-performing Senior high Schools

19. School mapping: A local name has been selected for the school mapping portal “e-Adido’

meaning “knowledge is meant to be shared”. The new name will be included in the soon to be

published Digest (expected May 2017). The digest has been delayed because data was missing

from some schools (mostly private SHSs). In addition, new procurement awards had been frozen

during the election and transition period (the Procurement Authority Board is yet to be set up).

The digest is also going to be made available on the Ministry’s website. It was agreed that some

verification would be conducted to verify that the digests have been distributed to all JHS (e.g.,

25

phone calls to JHS heads). The digest is missing the WAEC rankings as these were not received

in time. The mission team recommended that SHS which had not provided the data should be

listed and tagged with “data not available”. It was also recommended that regional listing

should be in alphabetical order and the enrollment should be cross-tabulated by programs and

class (i.e. SHS1, SHS2, SHS3). The mission team also recommended that heads be made to

verify data provided on their schools and a unique identification and coding for each school

should be determined. The second phase of school mapping - to enhance the school mapping

platform and expand its scope to include scholarship information, M&E and academic

performance tracking - has been proceeding well and significant improvements have been made

to the portal to tackle the integration of these databases. One issue that needs to be addressed is

how to route the comments received on social media to the appropriate school heads for their

responses. The ability for the portal to respond quickly to citizen comments/complaints is

critical for its continued relevance, use and real time problem solving. In addition, the portal fills

the information gap for students selecting SHS schools, but only if all schools are reporting in a

timely manner. It was agreed that more sensitization and training would be provided to head

teachers during the upcoming leadership trainings.

20. ICT: The mission is pleased to note that the iboxes have been procured (160) and 70 have

been installed by end of January. The content for SHS1 and SHS2 has been uploaded onto the

machines which includes video lessons, interactives and assessments as well as over 3,000

additional open source resources (e.g., Khan Academy). It was agreed that the list of resources

would be shared with the team for further quality assurance and suggestions on appropriate

materials that can be included. Training has been conducted for four core subject teachers and

one ICT teacher from each of the first 70 schools to receive the iboxes, while the remaining

schools will receive the training and ibox in September 2017. The mission learned that

procurement is still ongoing for installation accessories such as UPS, access points and solar

panels. It was advised to make sure that the equipment is functional at each school. The mission

also advised the team to review the estimated costs for connectivity (US$1,100), solar panels

(US$12,000) and solar panel installation (US$1,200) as the unit costs appeared very high.

Content for the final year of senior high school (SHS3) is being developed in 2017 and would

focus more on subject reviews. The mission recommended that the team consider how to include

more interesting resources to keep students engaged and eager to use the system. The mission

also discussed whether new policies on technology in schools would need to be considered to

allow for increased access to these resources. Suggestions for day students include using their

phones and providing i-boxes to local public libraries. The mission also recommended that the

plans for the ICT studio be put on hold until after the results of the impact evaluation on the

functionality, use and cost effectiveness of the i-box are better determined.

21. e-transform and e-learning projects:

a. The 125 SEIP schools plus 23 new SHSs will participate in the training by KACE.

b. Training for eTransform and eLearning SHS beneficiaries will consider an additional

200 and 240 SHSs respectively using the harmonized unit cost for training agreed among

the MOE, GES, Ministry of Communications (MOC) and KACE.

c. The Curriculum Research Development Division (CRDD) will lead in reviewing the

ICT curriculum bringing in all the relevant stakeholders

26

d. KACE is invited to provide a proposal for the review and may suggest key stakeholders

for the ICT curriculum review

e. The ICT training modules developed under the Global e-Schools Community Initiative

(GESDI) will be shared with KACE and all stakeholders

f. A list of resource persons already trained under other ICT project will be utilized in the

KACE training as relevant

g. A technical committee made up of key stakeholders will be constituted to oversee the

proposed training by KACE

h. Content from CENDLOS will be released to accelerate and inform the KACE training

i. A selection process for subject area specialists for the training will be agreed between

KACE and CRDD.

22. Science and math: An assessment strategy workshop was held in March 2017 in

preparation for rolling out school based assessments using an extensive question bank.

CADENA has been providing technical advice under this activity and would help roll out the

training in July for creating relevant assessments. The mission requested to see the

implementation plan for assessment roll out. The current local arrangements rely on science

coordinators in every district as well as district support teams who do in-service STEM training.

Unfortunately capacity is weak and the district support teams are not functioning. The i-box

teacher portal is still not well understood by all teachers. The plans for the Ghana Olympiad have

been initiated although the strategy was too narrowly focused. The mission advised that the

preparation for the Olympiad focus more on rolling out science and math enrichment activities to

all SEIP schools and giving teachers the resources needed to make the learning fun and

accessible. The focus on selecting representatives to attend the national competition in

September should be secondary. The mission also requested to know who is doing quality

assurance on the syllabus and activities for this Olympiad enrichment. In preparation for the

MTR, it was agreed that science and math teachers would be surveyed (possibly through a

moderated Whats app intervention) to gage their progress under the SEIP, use of i-box if

applicable and sentiments on trainings. A delegation is planning to attend the upcoming

MS4SSA workshop in Worcester, MA to investigate the potential for adopting the methodology

as a pilot under the SEIP. The list of proposed attendees and the filled in application form to

attend the workshop would be completed by the team by April 19, 2017.

23. Leadership: The two day training held in October/November 2016 continued to sensitize

head teachers to the standards and expectations delineated in the leadership manual. The manual

is still not finalized. The mission recommended that the manual be finalized as soon as possible

and distributed to schools. In addition, there should be some workshop launched by May for all

new head teachers given the high turnover rate. A refresher training is being planned for

August/September and could provide a platform for MTR stakeholder engagement and the

launch of the additional financing. The mission discussed the possible creation of a school

leadership index (SLI) to better monitor and assess progress. The mission learned that the

feedback from monitoring is that there have been some improvements in leadership in the SEIP

schools. However, many of the Heads are still not communicating regularly about the project and

reporting on various activities. The mission encouraged the team to sensitize the Heads about

how they will be assessed throughout the project period.

27

24. Research: A consultant has been contracted to oversee the research agenda (CERED at

University of Cape Coast). There were some delays in preparing the inception report because the

research leader became the Vice Chancellor of UCC. Therefore the team has a new leader (Dr.

Francis Medahe) and the report has been shared. The areas for research focus include

scholarships, science and math and teacher training performance. In addition, the team would

look at teacher deployment and school level systems. The mission recommended that the

research agenda also focus on key areas relevant to implementing the government’s new free

SHS policy and produce short data analyses (as described for the MTR preparation) over the

next several months. The Research fellow is now on board and working across the research

agenda at the Ministry and to help build capacity while managing the research database.

Statistical training is being rolled out to interested staff in different departments of education

agencies. The Research database is being developed, but has not yet been populated. Different

categories of entries (academic research/papers, manuals, project info, etc.) are being considered

and criteria for vetting submissions has been determined. A national service person is also to be

appointed/posted to the Ministry to support the research team. The student perceptions study is

ongoing (team is completing field work in April). A mapping of NGOs, CSOs and DPs operating

in Ghana is also being considered. IPA and MOE/GES hosted a research evidence summit March

28-29, 2017. In addition, the mission also agreed to explore study tour options for the team to

visit Shanghai, Korea and possibly Vietnam in October/November 2017.

25. Impact evaluations are underway to test the impact of the ibox package and to assess the

extent to which follow-up science and math teacher training has an impact on student learning.

The principal investigator and field coordinator were hired in May and have completed the

baseline study. The report would be shared by April 8, 2017. It was agreed that the impact

evaluation consider conducting a midline survey in September before the roll out of the

additional i-boxes to better capture impact of i-box activities given the considerable interest to

scale this high cost activity. The baseline and midline surveys would include lesson observations,

assessment of facilities, surveying teachers and students. The mission discussed how to define

the follow-up teacher training intervention that would need to be rolled out by the end of the

calendar year. It was agreed that the team could explore piloting the Math and Science for Sub-

Saharan Africa intervention as the follow-up science and math teacher support. Alternative

options include electronic mentoring messages to teachers. The mission agreed that further

clarification is needed to define the follow-up teacher training and the observation tool that

would be used to measure impact. A proposed road map of the design is attached as Annex 4.

Financial Management: Overview of Project Expenditures

Component 1 Summary of activity expenditures

BUDGET LINES BUDGET(GHS

)

ACTUAL EXPENDITURE(GHS) CUMMULATI

VE TOTAL

BALANCE

SCHOLARSHIP 53,040,000.00

5,185,847.63

11,345,885.62

16,531,733.25

36,508,266.75

SPPP'S 51,000,000.00

-

5,817,752.05

5,817,752.05

45,182,247.95

ICT IN EDUCATION 19,349,380.00

1,856,673.20

4,866,602.10

588,000.00

7,311,275.30

12,038,104.70

NEW CONSTRUCTION 310,464,724.27

95,412,318.01

91,073,930.55

186,486,248.56

123,978,475.71

28

BUDGET LINES BUDGET(GHS

)

ACTUAL EXPENDITURE(GHS) CUMMULATI

VE TOTAL

BALANCE

FACILITY UPGRADE 25,273,195.90

9,395,871.07

11,496,879.42

20,892,750.49

4,380,445.41

REFURBISHMENT FOR e LEARNING PROJECT

220,905.00

-

- -

220,905.00

SUPERVISION CONSULTANCY -NEW CONTRUCTION

12,549,750.00

3,924,887.84

5,900,257.90

9,825,145.74

2,724,604.26

SUPERVISION CONSULTANCY -FACILITY UPPGRADE

4,210,442.25

562,610.57

1,874,552.34

2,437,162.91

1,773,279.34

CONSULTANCY-CIVIL WORKS TEAM

1,104,000.00

135,700.00

494,650.00

86,550.00

716,900.00

387,100.00

CONSULTANCTY VOC-TECH BLOCK

-

- -

-

CONSULTANCY-PROC. /M&E SPECIALIST

649,992.00

-

404,350.09

37,306.67

441,656.76

208,335.24

CONSULTANCY-EXT. WORKS & OTHER DOCUMENTATION

951,750.00

951,750.00

- 951,750.00

-

CONSULTANCY-NEW WORKS DESIGN REVIEW CONTROL

37,189.00

37,189.00

- 37,189.00

-

CONSULTANCY-FACILITY UPGRADE DESIGN REVIEW CONTROL

30,000.00

30,000.00

- 30,000.00

-

CONSULTANCY- SAFEGUARDS

178,900.00

178,150.00

- 178,150.00

750.00

CONSULTANCY- SAFEGUARDS IMPLEMENTATION MONIRORING

251,635.00

44,631.32

114,436.00

159,067.32

92,567.68

CONSULTANCY- VOCATIONAL & TECHNICAL BLOCK DOCUMENTATION

254,000.00

206,712.77

- 206,712.77

47,287.23

FURNITURE NEW SCH. (23 SHS)

11,425,788.00

-

3,864,960.00

1,510,464.60

5,375,424.60

6,050,363.40

FURNITURE-OFFICE EQUIPMENT NEW SCH. (23 SHS)

1,380,000.00

-

- 136,200.15

136,200.15

1,243,799.85

FURNITURE UPGRADED SCH. (50)

2,214,300.00

-

- 186,909.30

186,909.30

2,027,390.70

FURNITURE UPGRADED SCH. NEW 22 CLASSROOMS

490,000.00

-

- -

490,000.00

FURNITURE -LAB EQUIPMENT, HARDWARE & CHEMICALS 23 NEW SCH

30,406,113.19

-

- -

30,406,113.19

FURNITURE -SEIP SECRETARIAT

325,814.66

-

159,625.63

159,625.63

166,189.03

COST OF MONITORING AND SITE MONITORS OF 23 SHS AND 50 UPGRADED SHS

1,000,000.00

495,538.78

294,453.41

84,670.18

874,662.37

125,337.63

29

BUDGET LINES BUDGET(GHS

)

ACTUAL EXPENDITURE(GHS) CUMMULATI

VE TOTAL

BALANCE

CONTINGENCIES 2,000,000.00 831,155.40

153,740.54

12,063.00

996,958.94

1,003,041.06

TOTAL 528,807,879.27

119,249,035.59

119,249,035.59

2,642,163.90 259,762,567.27

269,045,312.00

Component 2 Budget, Expenditure and Overview by Focal Area for Year 2

30

Annex 3: Disbursement Linked Indicators for YEAR 3 RESULTS

Ghana Secondary Education Improvement Project Year 3 DLR

Verification (P145741- CR.54520)

DLI DLR Requirement

s/Comments

Verification

source/docu

ments

Verification Protocol Status

DLI 2:

Increase in

new seats for

SHS

students in

underserved

school

districts

DLR 2.4: About 5,000

new seats

created in

underserved

districts

(US$4.64 m)

Independent

Verification

Firm report

Independent

Verification Firm to

visit sites and verify

against school

enrolment records,

subsidy collection list

and school mapping

reports

To be verified by

Independent

Verification Firm

(KE&T) and reviewed

by the World Bank.

DLI 3: Increase in

number of

seats utilized

in existing

low-

performing

schools

DLR 3.4:

About 3,000

seats utilized

(cumulative)

(US$4.64 m)

Improvement

in total

enrolment in

125 schools

from 2014/15

EMIS data.

2017/18 data

will come

directly from

school survey.

Independent

Verification

Firm report

Enrolment data

collected through

school reporting and

through school

mapping. Independent

Verifier will visit 10%

sample of schools to

confirm enrolment

records as compared to

submissions by school

heads.

To be verified by

Independent

Verification Firm (DAB

Consult) and reviewed

by World Bank.

DLI 4: Increased

enrolment in

SHS in

targeted

districts and

schools for

students

from low-

income

families,

especially

girls

DLR 4.4: At

least 6,000

SHS students

receiving

scholarship in

selected

schools

(US$4.64 m)

Total number

scholarships in

all three years

where at least

6o% of

beneficiaries

are girls. With

introduction of

Free SHS-

scholarships

will be fully

distributed.

(10,000)

(US$ 4.64 m)

Independent

Verification

Firm Report

Independent

Verification firm will

visit schools to validate

receipt of funds and

will check that

selection criteria has

been adhered to.

To be verified by

Independent

Verification Firm (DAB

consult) and reviewed

by the World Bank.

DLI 5: Annual

Publication

of School

Performance

Report

DLR 5.3:

Publication of

updated

school

performance

data for

FY2016/2017

online and in

All schools

(including

private)

mapped and

information

uploaded onto

school

mapping

World Bank

and random

spot checks

to JHS and

district

offices.

School mapping up and

running and digest is

being compiled and

printed. Additional

information is still

being collected from

schools during ongoing

monitoring visits.

To be verified by the

World Bank once digest

is printed See

www.ghanaschoolsinfo.o

rg for online version

31

brochure

(US$4.64 m)

portal and

printed digest.

DLI 6: School

Performance

Partnerships

in 125

Beneficiary

Schools

DLR 6.4: 100 selected

schools

signing

performance

partnerships

out of the 125

selected

schools

(US$4.64 m)

100 plans

have been

signed, and

additionally

funds have

been allocated

for the

schools

Independent

Verification

Firm

Independent

Verification firm

would sample schools

to confirm plans are

available and initial

funds have been

received.

To be verified by the

Independent

verification Firm (DAB

Consult).

DLI 7: Improved

learning

outcomes in

125 selected

SHS (quality

package)

DLR 7.4: ICT

based

instruction

rolled out in

all targeted

SHS

(US$4.64 m)

Teachers in

these schools

received

training.

iBoxes are

functioning

Independent

Verification

Firm

Independent

Verification Firm to

validate through school

visits, interviews with

teachers trained.

To be verified by

Independent

Verification Firm (DAB

Consult)

32

Annex 4: Proposed Design for Impact Evaluation

Final Groups:

A. Phase 1 iBox: These were the first X schools to receive an iBox, they remain unchanged

B. Phase 1 iBox + new intervention: Among the Phase 1 iBox receivers, these are the ones that will be

randomly selected to receive a new intervention (MS4SSA or text messages)

C. Phase 2 iBox: These were the SEIP schools that receive an iBox in Sep 2017

D. Phase 2 iBox + new intervention: Among the Phase 1 iBox receivers, these are the ones that will be

randomly selected to receive a new intervention (MS4SSA or text messages)

E. New intervention: These are among the 25 non – SEIP schools that will become SEIP in September

2017 under AF. Half of these will be randomly selected to receive a new intervention in January

2018.

F. No new intervention: These are among the 25 non – SEIP schools that will become SEIP in

September 2017 under AF but will not receive a new intervention.

June 2018 - endline

January 2018 (new

intervention)

September 2017 (Phase

2: iBox, midline)

January 2017

(Phase 1: iBox,

baseline)

Sampling

Sample of X schools

1. iBox -SEIP 1. iBox - SEIP

(Phase 1 i Box)

A. Phase 1

iBox X schools

B. 1 + new intervention

X schools

2. no iBox SEIP 2. iBox - SEIP

(Phase 2 iBox)

C. Phase 2

iBox X schools

D. 2 + new intervention

X schools

3. no iBox- non SEIP

3. no iBox - SEIP

E. new intervention

X schools

F. no new intervention

X schools

33

Research questions:

Does iBox work: Compare Group 1 and 2 at midline survey

iBox impact through longer duration: compare A and C at endline

Does new intervention work better with Phsase 1 iBox or Phase 2 iBox: compare B and D at

endline

Does new intervention work: Compare

34

Annex 6: SEIP Results Framework (March 2017)

Indicator Unit of

Measure

Baseline

2014

Cumulative Target Values Frequency Data Source/

Methodology

Responsibility

for Data

Collection

2015 2016 2017 2018 2019

Target Actual Target Actual Target Target Target

Indicator One: Increase in

Transition Rates

from JHS3 to SHS1 in targeted districts

Percentage

EMIS 2013/14 39%

39%

EMIS

2014/15

40%

41%

EMIS

2015/16:

43%

43% 46% 47% Annual EMIS MoE, PBME,

SRIMPR; GES

Indicator Two:

Increase in SHS educational

attainment within

the two poorest quintiles in targeted

districts (disaggregated by

gender)

Percentag

e

Total: 8.4%

N/A N/A N/A N/A N/A N/A

Total: 15%

End of

Project

Population and

Housing Census (2010) and end

line survey

measuring the highest level of

education completed by

20-22 year-olds

MoE, PBME,

SRIMPR; GES HQ; GSS

Male: 11.1% Male:

18.9%

Female: 6.1% Female: 11.7%

Indicator Three:

WASSCE

achievement of 6 credits and above

within beneficiary

schools (disaggregated by

gender)

Percentag

e

Total: 10.7% Total:

11.0%

Total:

7.4%

Total:

12.0%

Total:

10.7%

Total:

13.5%

Total:

14.5%

Total:

15.0%

Annual

WAEC/EMIS Annual

WASSCE

league table

MoE (PBME);

WAEC Male: 11.6%

Male: 11.9%

Male: 8.6%

Male: 12.9%

Male: 12.6%

Male: 14.4%

Male: 15.4%

Male: 15.9%

Female: 9.5% Female:

9.8%

Female:

5.8%

Female:

10.8%

Female:

8.1%

Female:

12.3%

Female:

13.3%

Female:

14.3%

Indicator Four:

Direct project

beneficiaries

(students, teachers, institutional

leaders)

(cumulative)

Number

Total: 0 Total:

4241

Total:

134,721

Total:

108992

TBD

June 2017

Total:

178597

Total:

233499

Total:

276970

Annual

MoE,

Independent

Verification end line Survey

Report

MoE, PBME,

SRIMPR; GES HQ

Male: 0%

Male:

2387 (56.3%)

Male:

72,993 (54.2%)

Male:

61778 (56.7%)

Male:

100672 (56.4%)

Male:

130713 (56.0%)

Male:

154763 (55.9%)

Female 0% Female: 1854

(43.7%)

Female: 61,729

(45.8%)

Female: 47214

(43.3%)

Female: 77919

(43.6%)

Female: 102767

(44.0%)

Female: 122187

(44.1%)

Intermediate-level Results Indicators Component 1: Support to Increase Access with Equity and Quality in SHS

35

Indicator Unit of

Measure

Baseline

2014

Cumulative Target Values Frequency Data Source/

Methodology

Responsibility

for Data

Collection

2015 2016 2017 2018 2019

Target Actual Target Actual Target Target Target

Pillar 1: Increase Access with Equity in senior secondary education in underserved districts

Intermediate Result

Indicator One:

Number 0 0 0 0 3,111 5,000 15,000 15,000 Annual

M&E Report

Web based

school monitoring

MoE, PBME,

SRIMPR; GES

New (additional) SHS seats created

and utilized by SHS students in the

targeted schools

(cumulative)

Intermediate Result

Indicator Two:

Number

0

Baseline Enrolment in

2014/15

(EMIS) = 132,229

500

1,259

Enrolment collected

from

schools as of

February

2016 = 133,488

1,000

3,000 5,000 10,000 Annual

M&E Report Web based

school

monitoring

MoE, PBME,

SRIMPR; GES

Increase in seats created and utilized

within low

performing beneficiary SHS

schools

(cumulative)

5,889

Intermediate Result

Indicator Three:

Number 0 2,000 2,143 4,000

6,000 10,000 10,000 Annual

M&E Report Web based

school

monitoring

MoE,

PBME,SRIMPR, GES

Scholarships are

distributed to low income students in

the participating

districts and schools (cumulative)

5,398

Pillar 2: Improve Quality in low-performing senior high schools

Intermediate Result

Indicator One:

Number

Mathematics

Mathematics:

0

Mathemat

ics: 0

Mathemat

ics: 331

Mathemat

ics: 120

Math:

645 (304 in year 2)

Mathemat

ics: 240

Mathemat

ics: 360

Mathemat

ics: 360

Annual

M&E Report

Web based

school monitoring

MoE, PBME,

SRIMPR, GES

Teachers

participating in

training to upgrade or acquire new

skills in

Mathematics or Science

(cumulative)

Number

Science Science: 0

Science:

0

Science:

576

Science:

100

Science: 1,126

(550 in

year 2)

Science:

250

Science:

500

Science:

500

36

Indicator Unit of

Measure

Baseline

2014

Cumulative Target Values Frequency Data Source/

Methodology

Responsibility

for Data

Collection

2015 2016 2017 2018 2019

Target Actual Target Actual Target Target Target

Intermediate Result

Indicator Two:

Percentag

e

Total: 81.7% Total: - Total: Total:

81.7%

Total:

81.6%

Total:

82.7%

Total:

83.7%

Total:

85.71%

Annual School Registry/

EMIS

MoE, PBME,

SRIMPR; GES

Increase in

completion rates in

targeted schools (disaggregated by

gender)

Male: 81.8% Male: - Male: Male: 81.8%

Male: 81.4%

Male: 82.8%

Male: 83.8%

Male: 85.8%

Female:

81.2%

set using

average of

completion rate for

cohort ending

2013/14 and 2015/16.

Female:-

Female:

81.2%

Female:

81.8%

Female:

82.1%

Female:

83.1%

Female:

85.1%

Intermediate Result

Indicator Three:

Number 0 0 0 80

100 125 125 Annual

M&E Report

Web based

school monitoring

MoE, PBME,

SRIMPR, GES

Number of

Performance

Partnerships for Learning with

beneficiary SHSs

established (cumulative)

100

Intermediate Result

Indicator Four:

Number 0 0 0 70

125 125 125 Annual

M&E Report,

Web-based school

monitoring

MoE, PBME,

SRIMPR, GES,

NITA

SHS ICT packages

implemented in

beneficiary schools (cumulative)

70

Component 2: Management, Research and Monitoring and Evaluation

Intermediate Result

Indicator One: Yes/No No Yes Yes Yes Yes Yes Yes Yes Annual

M&E Report,

Web-based

MoE, PBME,

SRIMPR, GES

37

Indicator Unit of

Measure

Baseline

2014

Cumulative Target Values Frequency Data Source/

Methodology

Responsibility

for Data

Collection

2015 2016 2017 2018 2019

Target Actual Target Actual Target Target Target

Monitoring system established and

functioning to

annually track data and publish

information on all

SHS schools in Ghana

school monitoring

Intermediate Result

Indicator Two:

Number 0 0 0 1

2 3 5 Annual

M&E Report

Web based

school monitoring

MoE, PBME,

SRIMPR, GES

Research and

Sector analyses

conducted to inform elaboration of

Secondary

Education Strategy (cumulative)

1