AIB WHS FORM 010 - WHS Management & Subcontractor Handbook · WHS MANAGEMENT & SUBCONTRACTOR...

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Developed in conjunction with Work Life Safety Systems Phone: (08) 8322 2279 wlss.com.au WHS Management & Subcontractor Handbook Adelaide Insurance Builders Unit 1, 25-27 Roxburgh Avenue, Lonsdale SA 5160 Phone: 08 8387 0168 This is a Confidential Commercial Document and is not to be removed from the possession of Adelaide Insurance Builders without permission.

Transcript of AIB WHS FORM 010 - WHS Management & Subcontractor Handbook · WHS MANAGEMENT & SUBCONTRACTOR...

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Developed in conjunction with Work Life Safety Systems Phone: (08) 8322 2279 

wlss.com.au 

 

WHS Management & Subcontractor Handbook

Adelaide Insurance Builders

Unit 1, 25-27 Roxburgh Avenue, Lonsdale SA 5160

Phone: 08 8387 0168

This is a Confidential Commercial Document and is not to be removed from the possession of Adelaide Insurance Builders without permission.

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QUICK REFERENCE CHECKLIST

Do you have the following?

All electrical items tested and tagged every three (3) months in accordance with Australian Standard AS/NZS 3760

Able to provide a current Test and Tag Register, when requested

Use portable RCD’s on all utilised power circuits

Fire equipment appropriate to the work being undertaken

Tested and tagged in accordance with Australian Standard AS/NZS 1851

Able to provide a current Fire Equipment Register, when requested

Have a workplace compliant first aid kit available, with extra industry specific modules if necessary

Checked and re-stocked regularly

Public / Product Liability Insurance, Workers Compensation and any other insurance coverage appropriate to the work being undertaken

Safe Work Method Statements (SWMS) or Job Safety Analysis (JSA) or similar safe work instructions

Licences, qualifications and training relevant to the work being undertaken

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1. CONTENT PAGES

1.  CONTENT PAGES .................................................................................................................... 4 2.  INTRODUCTION ....................................................................................................................... 6 

2.1  PURPOSE ......................................................................................................................................... 6 2.2  SCOPE .............................................................................................................................................. 6 2.3  WHS RESPONSIBILITIES ................................................................................................................ 6 

2.3.1  Adelaide Insurance Builders .......................................................................................................................... 6 2.3.2  Workers/Subcontractors ................................................................................................................................ 7 

3.  WORK HEALTH AND SAFETY POLICY ................................................................................. 8 4.  SITE SPECIFIC RULES ............................................................................................................ 9 

4.1  ADELAIDE INSURANCE BUILDERS CONTACTS ......................................................................... 10 

5.  RISK MANAGEMENT ............................................................................................................. 10 5.1  SAFE WORK METHOD STATEMENTS (SWMS) ........................................................................... 10 5.2  REPORTING HAZARDS ................................................................................................................. 10 

6.  GENERAL WORK, HEALTH & SAFETY ............................................................................... 10 6.1  ALCOHOL, DRUGS AND PRESCRIBED MEDICATIONS ............................................................. 10 6.2  ASBESTOS...................................................................................................................................... 10 6.3  BULLYING, DISCRIMINATION AND HARASSMENT .................................................................... 11 6.4  CONFINED SPACES ...................................................................................................................... 11 6.5  EXCAVATION AND TRENCHING .................................................................................................. 11 6.6  FALLING OBJECTS ........................................................................................................................ 11 6.7  FATIGUE MANAGEMENT .............................................................................................................. 12 6.8  FITNESS FOR WORK ..................................................................................................................... 12 6.9  HANDLING AND DISPOSAL OF SHARPS ..................................................................................... 12 6.10  MOBILE PHONE AND EXTERNAL COMMUNICATIONS .............................................................. 12 

6.10.1  Headphones and Music .......................................................................................................................... 13 6.11  SMOKING ........................................................................................................................................ 13 6.12  TRAFFIC MANAGEMENT ............................................................................................................... 13 6.13  WELDING AND HOT WORKS ........................................................................................................ 14 6.14  WORKING FROM HEIGHTS ........................................................................................................... 14 

6.14.1  Elevated Work Platforms (EWP) ............................................................................................................. 14 6.14.2  Ladder Safety .......................................................................................................................................... 15 6.14.3  Scaffolding .............................................................................................................................................. 15 

6.15  WORKING OUTDOORS AND/OR EXTREME ENVIRONMENTS .................................................. 15 6.15.1  Sun Safety .............................................................................................................................................. 16 

6.16  WORK SITE AMENITIES AND SECURITY .................................................................................... 16 6.16.1  Amenities ................................................................................................................................................ 16 6.16.2  Housekeeping ......................................................................................................................................... 16 6.16.3  Security ................................................................................................................................................... 16 6.16.4  Signage ................................................................................................................................................... 17 

7.  INDUCTION AND TRAINING .................................................................................................. 17 7.1  INDUCTIONS .................................................................................................................................. 17 7.2  TRAINING, COMPETENCY AND LICENCES ................................................................................ 17 

8.  CONSULTATION AND COMMUNICATION ........................................................................... 18 8.1  DISCIPLINARY PROCEDURES ..................................................................................................... 18 

9.  VEHICLES, PLANT, EQUIPMENT AND STRUCTURES ....................................................... 18 9.1  ELECTRICAL EQUIPMENT ............................................................................................................ 19 9.2  LOCK OUT/TAG OUT (LOTO) ........................................................................................................ 19 

10.  CHEMICALS/HAZARDOUS SUBSTANCES/DANGEROUS GOODS ............................... 19 11.  INJURY AND INCIDENT MANAGEMENT .......................................................................... 20  

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12.  EMERGENCY MANAGEMENT ........................................................................................... 20 12.1  EMERGENCY CONTACT NUMBERS ............................................................................................ 20 12.2  EVACUATION/ASSEMBLY POINTS .............................................................................................. 21 12.3  EMERGENCY EVACUATION ......................................................................................................... 21 12.4  BLACK OUT/POWER OUT ............................................................................................................. 22 

12.4.1  During Daylight Hours ............................................................................................................................. 22 12.4.2  Early Morning/Dusk/Evening ................................................................................................................... 22 

12.5  BOMB THREAT ............................................................................................................................... 23 12.5.1  Bomb Threats via Mail or Electronically .................................................................................................. 23 12.5.2  Bomb Threats via Verbal/Telephone ....................................................................................................... 23 

12.6  EARTHQUAKE ................................................................................................................................ 24 12.6.1  After an Earthquake ................................................................................................................................ 24 

12.7  FALL ARREST SYSTEM ................................................................................................................. 25 12.8  FIRE ................................................................................................................................................. 26 

12.8.1  Fire Equipment ........................................................................................................................................ 27 12.8.2  Use of Fire Extinguishers ........................................................................................................................ 27 

12.9  FLOOD/SEVERE WEATHER EVENT ............................................................................................. 28 12.10  GAS LEAKAGE ........................................................................................................................... 29 12.11  HAZARDOUS MATERIALS/CHEMCIAL SPILL .......................................................................... 30 

12.11.1  Toxic or Noxious Spills ............................................................................................................................ 30 12.11.2  Flammable Material ................................................................................................................................ 30 

12.12  MEDICAL EMERGENCY/FIRST AID .......................................................................................... 32 12.12.1  First Aid Action Plan ................................................................................................................................ 32 

12.13  PERSONAL THREAT, VIOLENCE, DRUG AND/OR CONFRONTATIONAL EMERGENCY .... 33 12.14  STRUCTURAL FAILURE/BUILDING COLLAPSE ...................................................................... 34 

13.  APPENDIX ........................................................................................................................... 35 13.1  SUBCONTRACTOR CHECKLIST & AGREEMENT ....................................................................... 35 13.2  HAZARD REPORT / RISK ASSESSMENT FORM ......................................................................... 35 13.3  INCIDENT REPORT FORM ............................................................................................................ 35 13.4  FIRST AID EQUIPMENT CHECKLIST ............................................................................................ 35 

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2. INTRODUCTION

This WHS Management & Subcontractor Handbook details the terms and conditions by which subcontractors agree to work, as well as the safe working requirements of all workers and/or subcontractors when working for Adelaide Insurance Builders.

IMPORTANT NOTE:

Subcontractors agree individual site specific inductions and Safe Work Method Statements (SWMS) must be completed, signed and submitted to Adelaide Insurance Builders prior to commencing on site.

2.1 PURPOSE

The purpose of this WHS Management & Subcontractor Handbook is to outline Adelaide Insurance Builders’ procedures relating to Work Health and Safety (WHS) in accordance with the requirements of the Work Health and Safety Act 2012 and Work Health and Safety Regulations 2012.

This Handbook outlines Adelaide Insurance Builders’ expectations of all subcontractors and their workers when engaged by Adelaide Insurance Builders to ensure a safe work site is maintained at all times.

2.2 SCOPE

The WHS Management & Subcontractor Handbook details important information for subcontractors and their workers to abide by and to operate safely as far as reasonable practical.

The policies contained in this WHS Management System apply to all subcontractors and their workers, while they are engaged by Adelaide Insurance Builders and present in any building, facility or grounds owned, occupied or managed by Adelaide Insurance Builders.

2.3 WHS RESPONSIBILITIES

2.3.1 Adelaide Insurance Builders

Adelaide Insurance Builders duties include:

• Implementing Work Health and Safety (WHS) • Observing all WHS rules and regulations • Acquiring and maintaining current knowledge of WHS matters • Using the Hierarchy of Controls in all work activities to minimise WHS risks • Communicating with all relevant parties to reduce risks • Being a part of the planning and design stages of work activities • Leading by example and promoting sound WHS practices at every opportunity • Ensuring safe equipment and plant is provided and maintained, where necessary • Ensuring substances are used, handled and stored safely • Reviewing WHS reports and inspections, and following up on recommendations • Coordinating incident investigations and reporting to the controller of the work site and relevant

authorities, as required • Coordinating WHS meetings and programs • Monitoring compliance with WHS on site, including the WHS Management & Subcontractor Handbook • Making sure that work activities are carried out in a safe and environmentally sound manner • Planning to do all work safely including any interface with other work activities • Providing advice and assistance on WHS matters to workers • Providing adequate facilities, and access to facilities, for the welfare of workers • Being part of the planning and design stages of trade activities • Actioning WHS reports and carrying out work site inspections

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• Reviewing documentation provided by subcontractors • Investigating hazard reports and ensuring that they are completed and corrective actions undertaken • Carrying out site specific inductions, WHS Meetings, where required • Undertaking inspection of the contracted or planned works to ensure that WHS control measures are

implemented and effective

2.3.2 Workers/Subcontractors

Workers and/or subcontractors are responsible for the following:

• Working in a safe manner without risk to themselves, others or the environment • Provide adequate WHS documentation to Adelaide Insurance Builders prior to commencing work on

site • Complying with WHS, including this WHS Management & Subcontractor Handbook and all reasonable

instructions • Reporting all incidents to Adelaide Insurance Builders • Reporting all injuries and illnesses to the designated First Aid Officer • Reporting any WHS hazards to Adelaide Insurance Builders • Providing suggestion, through agreed consultation methods, on how to improve WHS issues • Seeking assistance if unsure of WHS rules • Reporting any faulty tools or plant to Adelaide Insurance Builders • Complying with site rules • Correctly using all personal protective equipment • Complying with emergency and evacuation procedures

Where subcontractors are engaged, they may have dual responsibilities as both a PCBU and a Worker

Workers and/or subcontractors agree to comply with the Privacy Act 1988 (Cth) and all other applicable Laws, when collecting, storing, disclosing or using, in any manner, any information relating to the clients, business, the site and workers of Adelaide Insurance Builders.

Subcontractors and their workers will not disclose or make known to any person (including any firm or corporation) either during or after work arrangement(s) have ended, any confidential information that that has been provided, accessed or acquired during the course of work arrangements with Adelaide Insurance Builders.

Confidential information includes (but is not limited to) the following types of information that may be accessed, acquired or be provided with during the course of work arrangements with Adelaide Insurance Builders:

• all customer related information including names of workers, addresses, direct telephone numbers and email addresses

• all products, ideas and concepts concerning the intellectual property of Adelaide Insurance Builders • any financial or other business information about Adelaide Insurance Builders and any of its

divisions, customers, suppliers, products or strategies • terms of contracts or arrangements between Adelaide Insurance Builders and any other party

(including workers, contractors, agents, customers, suppliers and directors); • research and development information, financial details and information, business plans, marketing

plans and strategies, and any other information about Adelaide Insurance Builders, its business, its products and services or plans; and

   

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3. WORK HEALTH AND SAFETY POLICY

At Adelaide Insurance Builders, we believe that the well-being of people employed at work, or people affected by our work, is a priority and must be considered during all work performed on our behalf.

We are committed to workplace health and safety (WHS) and recognise the legal responsibilities under WHS legislation, statutory requirements, codes, standards and guidelines to provide a safe and healthy work environment.

People are our most important asset and WHS is everyone’s responsibility. Adelaide Insurance Builders recognises that work health and safety is most effective when a collaborative approach is used to identify and solve problems.

This commitment means that we will, as far as reasonably practicable:

• Provide a safe and healthy workplace and working conditions for all, including workers, subcontractors, customers and visitors

• Ensure WHS principles are included in all planning and work activities • Continuously improve work health and safety by addressing hazards and reviewing outcomes • Consult with workers and other parties as part of the decision-making process to enhance the

effectiveness of procedures • Provide on-going education and training to all of our workers to enable them to work safely • Providing adequate resources to aid workers in fulfilling their responsibilities and ensure WHS is a

central part of the organisation • Encourage workers and subcontractors to identify and control risks in the workplace • Monitor and review the elimination or control of potential risks • Conduct investigations into all reported incidents and ensure lessons are learnt within the organisation • Ensure effective injury management and rehabilitation is provided to all workers • Conduct regular reviews and evaluations of the WHS system in place

The success of our WHS management depends on:

• The commitment of all persons, irrespective of their position, to achieving the policy objectives • Planning work activities with due consideration given to WHS • Undertaking the risk management process in an effective manner • Promoting communication between workers and subcontractors.

We are committed to fulfilling the objectives of this policy and expect the same of all workers and subcontractors working on our behalf.

Adelaide Insurance Builders fully endorse this WHS Policy

Date:

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4. SITE SPECIFIC RULES

Adelaide Insurance Builders will, and expects subcontractors to, abide by all site specific rules on signage displayed on site, and follow all rules and guidelines outlined in any specific on-site induction.

As a minimum, site specific rules will include:

• Mandatory Personal Protective Equipment (PPE) requirements • No unauthorised entry • All subcontractors must carry a white card on them at all times • Electrical tools, leads and RCD must be currently tested and tagged • Work areas must be kept tidy and waste disposed of in bins or removed from site before leaving • Horseplay, fighting, offensive language/behaviour will not be tolerated • A zero tolerance to drugs, alcohol, bullying and harassment

PPE required on site may include, but is not limited to:

 High visibility clothing, as required

 Eye protection/safety glasses

 Dust mask

 Hard hat/helmet, as required

 

Hearing protection  

Harness, as required

 Safety shoes/steel capped boots

 Sun screen/broad brim hat

 Gloves  

PPE must be manufactured, used and maintained in accordance with the relevant Australian Standard.

Subcontractors must work in a safe manner without risk to themselves, others or the environment at all times. Breaches to the WHS Management & Subcontractor Handbook, including all site specific rules and/or reasonable direction from Adelaide Insurance Builders may result in the offending subcontractors being barred from the work site.

In addition, the following conduct is not accepted on the work site and may result in the offending subcontractors being barred from site:

• abusive language or offensive behaviour towards members of the public, visitors or the client • harassment of, or discrimination towards any person

Subcontractors must not use radios, music players, mobile phones or any other forms of communication device in any way that restricts audible instructions and/or the awareness of alarms and warning signals.

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4.1 ADELAIDE INSURANCE BUILDERS CONTACTS

The following are the contacts for subcontractors when engaged by Adelaide Insurance Builders:

Site Contacts

Position Name Phone Number

Director Mark Roberts 0429 933 905

Adelaide Insurance Builders Office 08 8387 0168

5. RISK MANAGEMENT

5.1 SAFE WORK METHOD STATEMENTS (SWMS)

SWMS identify the hazards and risks associated with the works to be undertaken. SWMS outline the control measures in place to mitigate the hazards, as well as record training and competency sign-off.

All Subcontractors must provide copies of their relevant SWMS, JSA or similar, prior to commencing any work. Subcontractors are to adhere to their SWMS, or similar, at all times.

5.2 REPORTING HAZARDS

If any hazards are identified, subcontractors must record the hazard on Adelaide Insurance Builders’ Hazard Report / Risk Assessment form, and submit to Adelaide Insurance Builders immediately.

Supporting Documentation

Title

Hazard Report / Risk Assessment Form

6. GENERAL WORK, HEALTH & SAFETY

6.1 ALCOHOL, DRUGS AND PRESCRIBED MEDICATIONS

Adelaide Insurance Builders has a zero tolerance to drugs and alcohol on the work site.

Subcontractors must not perform work duties or any other actions while under the influence of alcohol, drugs and/or prescribed medication.

If a subcontractor presents to site under the suspected influence of alcohol, drugs and/or prescribed medication, and appears to be unfit to carry out their work, Adelaide Insurance Builders reserves the right to remove the subcontractor from site.

Possession of, use, distribution or sale of alcohol, drugs and/or prescribed medication while on the work site is unacceptable and prohibited.

6.2 ASBESTOS

If asbestos is identified, subcontractors must cease work and report immediately to Adelaide Insurance Builders.

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6.3 BULLYING, DISCRIMINATION AND HARASSMENT

Adelaide Insurance Builders has adopted a zero tolerance policy to bullying and harassment and is committed to providing a work environment free from bullying and harassment.

Bullying, discrimination, harassment and victimisation will not be tolerated. Where a worker/subcontractor is found to be bullying, harassing or victimising others, they will be immediately removed from the site.

6.4 CONFINED SPACES

A confined space is an enclosed or partially enclosed space that:

• Is not designed or intended primarily to be occupied by a person • Is, or is designed or intended to be, at normal atmospheric pressure while any person is in the space • Is or is likely to be a risk to health and safety from:

- An atmosphere that does not have a safe oxygen level - Contaminants, including airborne gases, vapours and dusts, that may cause injury from fire or

explosion - Harmful concentrations of any airborne contaminants - Engulfment

Confined spaces pose dangers because they are usually not designed to be areas where people work. Confined spaces often have poor ventilation, which allows hazardous atmospheres to quickly develop, especially if the space is small. The hazards aren’t always obvious and they can change over time.

Working in a confined space has the potential to increase the risk of injury from noise, being overcome by fumes, gases or oxygen depletion, high or low temperatures, manual handling and slips, trips and falls.

Confined space control measures must be outlined in the subcontractor’s SWMS, where necessary.

6.5 EXCAVATION AND TRENCHING

Subcontractors undertaking excavation work must not start work unless they have:

• Identified any underground services that may be affected by their works (e.g. contact Dial Before You Dig, phone: 1100)

• Obtain a Service Location report before commencement of work • Assessed the risks associated with the excavation/trenching works • Implemented appropriate control measures, including measures to avoid direct or inadvertent contact

with underground services • Pot-hole dug (by hand) to expose existing services before any mechanical excavation near the

services • Inspect the excavation/trench daily for signs of instability

6.6 FALLING OBJECTS

Where practical, any work is to be undertaken on the ground or on a solid construction (e.g. EWP and/or scaffold).

Where this is not practical, measures will be taken by the subcontractors to prevent falling objects.

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6.7 FATIGUE MANAGEMENT

Adelaide Insurance Builders encourages subcontractors to identify signs of fatigue in themselves and others.

Subcontractors are responsible for co-operating and participating with all reasonable instructions and must ensure their behaviour does not create or increase fatigue risks.

Substances such as coffee, caffeine, energy drinks and other chemical substances are not an alternative to adequate rest and sleep and should not be relied upon to manage fatigue.

6.8 FITNESS FOR WORK

All subcontractors must ensure they are Fit for Work for the duties and tasks they are required to perform.

Subcontractors must notify Adelaide Insurance Builders, prior to the commencement of their next work shift, if their fitness for work is affected in any way. Notification must be given in a timely manner to allow alternative arrangements to be made where necessary.

A subcontractor who comes to work in an unfit state will be in breach of site procedures and may be subject to disciplinary actions or removed from site, depending upon the degree of awareness and the severity of the risk to the safety of others.

6.9 HANDLING AND DISPOSAL OF SHARPS

Sharp objects in the workplace include, but are not limited to:

• Blades • Knives • Grinding discs • Saws • Syringes

If a syringe and/or needle is found on the work site, subcontractors are to report to Adelaide Insurance Builders Management immediately.

6.10 MOBILE PHONE AND EXTERNAL COMMUNICATIONS

Mobile phones (including text messaging, e-mail use, etc) are to be used in a safe manner at all times. Subcontractors are to operate in such a way that the use of a mobile phone does not impede one's actions/tasks.

Mobile phones or other forms of communication must not be used in any way that restricts audible instructions and/or the awareness of alarms.

Situations where a mobile phone is not to be used include, but are not limited to:

• In toilets or any area where there is a potential invasion of privacy caused by in-built cameras • Whilst dealing with chemicals • Whilst operating vehicles, plant, using equipment and/or undertaking work duties • Unlawful use, including, but not limited to:

- Harassment - Downloading inappropriate content - Circulation of inappropriate content, including text, e-mail and photography

Any breach of these terms will be handled as outlined under Adelaide Insurance Builders’ Disciplinary Procedures.

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6.10.1 Headphones and Music

Headphones and music have the potential to restricts audible instructions and/or the awareness of alarms, therefore must not be used on any Adelaide Insurance Builders work or client sites.

6.11 SMOKING

Smoking, including the use of electronic cigarettes, is prohibited on the work site.

The phrase “electronic cigarettes” includes a broad category of products including eshisha, e-cigars, e-pipes, e-Hookas, hookah-pens, vape-pipes, e-cigs, and e-cigarettes that are designed to allow users to inhale nicotine and/or other chemicals. It covers both nicotine and nicotine-free products

Subcontractors who wish to smoke, must only do so:

• In designated areas • Downwind from amenities and staff members • In their scheduled breaks

Subcontractors must remove any waste and dispose of all waste correctly.

6.12 TRAFFIC MANAGEMENT

Vehicles must be parked in designated parking areas and not create a road block for other vehicles or pedestrians.

Subcontractors must adhere to all sign posted speed limits.

Subcontractors are to implement traffic management where it poses a risk to the public or other subcontractors. Any traffic control measures, including signage and barricades will be in accordance with Australian Standards and/or relevant council procedures/guidelines.

Work is to be carried out with minimum disruption and inconvenience to the public, pedestrians, road users and other subcontractors.

All visitors, workers and/or subcontractors must be inducted before entering the work site.

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6.13 WELDING AND HOT WORKS

When undertaking hot work and/or any other tasks that may produce an ignition source, subcontractors are responsible for implementing reasonably practical control measures to avoid sparks and/or fire outbreaks.

Where required, subcontractors are to apply for a permit to work (hot work permit) from the issuing authority.

Where required, a Schedule 9 and/or Schedule 10 permit will be obtained from the CFS, MFS and/or the relevant local council, prior to the commencement of work.

Schedule 9 permits are issued for fires or activities on days during the Fire Danger Season that are not Total Fire Ban days

Schedule 10 permits are required before undertaking burning or other prescribed activities on a Total Fire Ban day at any time during the year.

All welding and hot works tasks will be undertaken a safe operating distance from ignition sources such as grass, vegetation and other combustibles, flammable storage, chemicals, gas and gas maintenance access points and pressure vessels.

Welding and/or hot work control measures must be outlined in the subcontractor’s SWMS, where necessary.

Upon completion of any welding or hot works, subcontractors must inspect the work site 30 minutes after the job to identify any hot spots or ambers.

6.14 WORKING FROM HEIGHTS

Where practical, any work involving the risk of a fall is to be undertaken on the ground or on a solid construction (e.g. EWP and/or scaffold).

Where this is not practical, measures will be taken by the subcontractors to prevent falls from heights.

It is the subcontractor’s responsibility to ensure edge protection is fitted at all times.

Subcontractors will make available to Adelaide Insurance Builders copies of any EWP or High Risk Licences prior to the commencement of working from heights. If working with a harness or similar fall arrest system, subcontractors must provide a documented Fall Arrest Emergency Plan.

6.14.1 Elevated Work Platforms (EWP)

Elevated Work Platforms (EWP) must only be used by subcontractors who are licenced, trained and competent in the use of the EWP and will be restricted to the class type listed on their licence.

EWP’s must only be used for their intended purpose, and not as a means of entering or exiting the work area or as a mode of transport throughout the work site.

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6.14.2 Ladder Safety

When using ladders on site, subcontractors must:

• Check the ladder for any defects or faults before use

• Use ladders according to the manufacturer's specifications and instructions

• Use ladders that are approved to AS 1892, and have a load rating of at least 120kg

• Only allow one person at a time on a ladder

• Perform all work from a ladder while facing the ladder

• Never set up ladders on scaffolds or elevated work platforms to gain extra height

• Place equipment evenly and/or secure top and bottom, to prevent equipment from toppling. If unable to secure at the bottom, use a second person to foot the ladder

If the ladder is not compliant, it must not be used and be removed from site.

6.14.3 Scaffolding

All scaffolding over four (4) metres in height must be erected by a licenced worker/subcontractor and accompany by a written confirmation (scaffolding tag) to verify that the scaffold is safe to use. Scaffolding tickets must be current within 30 days.

All scaffolding under four (4) metres in height must be erected by a trained and competent subcontractor.

Subcontractors must prevent unauthorised access or use of scaffolding.

Adelaide Insurance Builders reserve the right to dismantle and remove any non-conforming or unsafe scaffolding.

6.15 WORKING OUTDOORS AND/OR EXTREME ENVIRONMENTS

Subcontractors are to dress appropriate for the expected weather conditions.

Subcontractors will report to Adelaide Insurance Builders or the site First Aid Officer, if any worker shows any warning signs of hypothermia, heat strain, heat exhaustion or hyperthermia.

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6.15.1 Sun Safety

Subcontractors must take responsibility for, and have access to, sun protection. Adelaide Insurance Builders recommend subcontractors ensure they have access to:

• Sun screen (SPF30+ as a minimum) • Natural or artificial shade • Adequate rest breaks out of direct sunlight • Access to water (drinking, washing and hygiene) • Adequate protective clothing that meets sun protection factors/Australian Standards.

6.16 WORK SITE AMENITIES AND SECURITY

6.16.1 Amenities

Where amenities are provided by the client, Adelaide Insurance Builders expects all subcontractors to have good hygiene standards and clean up after themselves.

6.16.2 Housekeeping

Work sites must be maintained in a clean, safe and tidy manner to prevent slips, trips and falls.

All subcontractors are responsible for the cleanliness and tidiness of the work site, and are to consider the safety of themselves and all other workers.

Adelaide Insurance Builders reserves the right to on-charge clean-up costs to subcontractors where they fail to maintain the housekeeping of a site.

6.16.3 Security

Subcontractors are expected to abide by site security requirements at all times to prevent unauthorised access. Where required, all subcontractors and their workers must sign-in to the site.

It is the responsibility of subcontractors to keep all personal belongings and tools safe and secure.

The last subcontractor to leave will be responsible for securing the site using the locking mechanism provided.

No visitors of subcontractors are to be on site.

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6.16.4 Signage

Subcontractors must act in accordance with any site signage displayed.

Site signage may include, but is not limited to:

• Mandatory Personal Protective Equipment (PPE) • Site address • Nearest medical facility • Site supervisor and contact details • Site office location • Emergency contact details and procedures • First aid and fire extinguisher locations • Emergency assembly points

7. INDUCTION AND TRAINING

7.1 INDUCTIONS 

Prior to being engaged by Adelaide Insurance Builders, subcontractors will receive this WHS Management & Subcontractor Handbook. Subcontractors must complete and return the Subcontractor Checklist and Agreement form, in the Appendix of this Handbook, along with all supporting evidence.

All subcontractors must undergo a site induction including as a minimum the site rules, requirements, project specifications and emergency management prior to commencing work on site.

All subcontractors are to participate in Adelaide Insurance Builders’ induction, following the Subcontractor Induction Checklist, and sign, acknowledging that they have read and understood the requirements, been inducted into the WHS Management & Subcontractor Handbook, and agree to the safety standards outlined.

Subcontractors are responsible for ensuring their workers have read, understood and accept the contents of this WHS Management & Subcontractor Handbook, prior to the commencement of work on site. This includes subcontractors overcoming any language barriers that may be present to ensure workers operate safely, thoroughly understand and are competent in the tasks.

Supporting Documentation

Title

Subcontractor Induction Checklist

7.2 TRAINING, COMPETENCY AND LICENCES

All subcontractors are to be trained to fulfil their roles and responsibilities, and competent to perform all tasks in a way that is safe and does not adversely impact on themselves, others or the environment.

Subcontractors are to make available original licences, certifications and/or qualifications as evidence of their training and competency.

All subcontractors are to be insured for the works to be undertaken and provide evidence of such insurance to Adelaide Insurance Builders.

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8. CONSULTATION AND COMMUNICATION

Subcontractors are consulted and given the opportunity and encouragement to be proactively involved in WHS matters affecting the work site and their work activities.

Toolbox meetings will be held regularly and all subcontractors are required to attend. Where subcontractors are unable to attend they must report any safety issues or concerns to Adelaide Insurance Builders.

8.1 DISCIPLINARY PROCEDURES

Where a subcontractor does not comply with the requirements of this WHS Management & Subcontractor Handbook, or any other reasonable request by Adelaide Insurance Builders and/or the client, the following steps will apply:

For any serious breach of safety or unlawful act, subcontractors may be immediately removed from the site without notice.

9. VEHICLES, PLANT, EQUIPMENT AND STRUCTURES

Subcontractors must regularly inspect all vehicles, plant, equipment and structures before use and maintain in accordance with the relevant standard and manufacturer's recommendations.

Where any faults are identified, they are to be reported to Adelaide Insurance Builders immediately

Vehicles, plant, equipment and structures are only to be used for the purpose of which it is designed and as per manufacturer's instructions. All health and safety features, warning devices and guarding must be used in accordance with manufacturer's specifications.

Where vehicles, plant and/or equipment is hired, the same requirements apply.

If at any point plant or equipment is deemed unsafe for use, Lock Out/Tag Out (LOTO) procedures will be followed.

3•THIRD WARNING•Removal/suspension from the site

2•SECOND WARNING•Written notification will be given

1•FIRSTWARNING•A verbal warning will be given

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9.1 ELECTRICAL EQUIPMENT

All electrical equipment, portable tools, extension leads, earth leakage and/or residual current devices are to be inspected and tested in accordance with Australian Standard AS/NZS 3760 by a suitably qualified person and labelled with a tag of currency.

All electrical equipment brought on site is to be tested and tagged, current and a Test & Tag Register available.

All electrical equipment must be used with portable RCD protection

Please note: Power boards, that do not have RCD protection, and double-adaptors are not to be used.

Subcontractors must not bring other sources of power (e.g. personal portable generators) onto site.

9.2 LOCK OUT/TAG OUT (LOTO)

All faulty plant, equipment or appliances must be removed from site, and can only be returned to service once repairs have taken place and the plant, equipment or appliance is deemed safe.

Where faulty plant, equipment or appliances cannot be immediately removed from site, workers/subcontractors are responsible for affixing a “Danger – Do Not Operate” or “Out of Service” tag and/or lock at any isolation point.

Only the subcontractor or worker who affixes the tag, or an Authorised Service/Repair Provider, is authorised to remove a tag, once repairs have been undertaken, and the plant, equipment of appliance is deemed safe.

Adelaide Insurance Builders reserve the right to remove, request removal or tag out any plant, equipment or appliance deemed unsafe or non-conforming.

10. CHEMICALS/HAZARDOUS SUBSTANCES/DANGEROUS GOODS

All products and substances brought onto and used on a work site must have a current Safety Data Sheet (SDS). A SDS Register and copies of SDS’s must be made available if requested.

Subcontractor must follow all safety and environmental precautions for use as listed on the SDS.

Subcontractors must have an accompaying chemical spill kit as required and defined in the SDS, for any chemicals/substances brought to site.

All storage and use of hazardous substances and dangerous goods is in accordance with the SDS and legislative requirements.

Subcontractors must not store or decant chemicals, hazardous substances and/or dangerous goods into food containers (i.e. soft drink bottles, jam jars, etc).

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11. INJURY AND INCIDENT MANAGEMENT

All injuries, near misses, property and/or equipment damage, motor vehicle accidents and any other incidents must be reported to Adelaide Insurance Builders immediately, regardless of whether medical attention, off site treatment or damage/injury to public/property occurred.

Where first aid treatment is required, incidents are to be reported to the designated First Aid Officer on the work site.

Subcontractors are required to complete and submit an Incident Report Form, which can be obtained from Adelaide Insurance Builders.

In the event of a notifiable incident, the site is to be preserved for investigation by the relevant Authority.

12. EMERGENCY MANAGEMENT

12.1 EMERGENCY CONTACT NUMBERS

Emergency contact details are outlined on the Site Rules Signage and on emergency signage throughout the work site

FOR LIFE THREATENING EMERGENCY (FIRE, POLICE AND AMBULANCE)

DIAL 000

Other Contacts

Position Name Phone Number

Adelaide Insurance Builders’ Director Mark Roberts 0429 933 905

Adelaide Insurance Builders’ Evacuation Officer/First Aid Officer

Administration Manager 08 8387 0168

Police Assistance 131 444

State Emergency Services Floor and Storm Response 132 500

Environmental Protection Authority Pollution Complaints (08) 8204 2004

SafeWork SA 1300 365 255

SafeWork SA Serious workplace injuries and incidents

1800 777 209

Poison Information Centre 13 11 26

   

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12.2 EVACUATION/ASSEMBLY POINTS

Emergency Assembly Points will be identified with appropriate signage. 

If Emergency Assembly Points are not identified, the primary Emergency Assembly Point will be across the road, opposite from the front of the building/work site.

Where it is required to move further away from the building/work site to ensure the safety of workers, assembly as far away from the emergency as reasonably practical.

When assembling at the evacuation point, remain on a footpath if safe to do so and wait for further instructions from Emergency Services.

12.3 EMERGENCY EVACUATION

Only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1•REMAIN CALM AND RAISE THE ALARM•Make others aware of the situation

2•ENSURE SAFETY OF OTHERS•Assit others to move away from the immediate danger

3•SEND FOR HELP•Call 000 for the fire brigade

4•CONTAIN DANGEROUS SITUATION, IF POSSIBLE•Only if safe to do so, and confident in the use of emergency equipment

5•EVACUATE•Evacuate the area and proceed to the designated assembly point

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12.4 BLACK OUT/POWER OUT

FIRST RESPONSE: SA Power Networks by dialling 13 13 66 from a mobile phone

12.4.1 During Daylight Hours

It may be possible to keep operating without power, depending on the:

• Amount of natural lighting • Air circulation • Water quality • Battery appliances

In the case of a blackout/power failure, Adelaide Insurance Builders or the client’s Site Manager will contact the Electrical Supplier to report the power failure and to ascertain the expected delay.

Adelaide Insurance Builders will determine whether to continue operations, or to evacuate and shut-down the work site until the power returns.

Once power is restored normal operations will be able to recommence.

12.4.2 Early Morning/Dusk/Evening

Regardless of the quality of the emergency lighting, and if safe to do so, an evacuation of the work site should be initiated as soon as reasonable practical.

Torches and/or other similar battery powered light may be used to aid in the evacuation.

Contact must be made with the Electrical Supplier to report the blackout/power failure and to ascertain the expected delay. After consultation with the Electrical Supplier, Adelaide Insurance Builders will determine whether to continue operations, or shut-down the work site until the power returns.

Once power is restored normal operations will be able to recommence.

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12.5 BOMB THREAT

FIRST RESPONSE: Police by dialling 000

Bomb threats may be received via a number of forms, including but not limited to mail, electronic or verbally. All threats are to be treated seriously.

DO NOT TOUCH ANY SUSPICIOUS PACKAGE/OBJECT

12.5.1 Bomb Threats via Mail or Electronically

• Do not handle the package • Raise the alarm • Call 000 • Evacuate

12.5.2 Bomb Threats via Verbal/Telephone

Only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1•REMAIN CALM AND RAISE THE ALARM•If possible, get another worker to call 000 (e.g. pass on a note)

2•DON'T HANG UP•Stay on the line and try to get as much information as possible

3•AFTER THE CALL•Do not hang up, leave the line open

4•NOTIFY GAS WORKS•Provide as many details as possible of the situation

5•EVACUATE•Evacuate the area and proceed to the designated assembly point

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12.6 EARTHQUAKE

FIRST RESPONSE: Police by dialling 000

SECOND RESPONSE: State Emergency Services by dialling 13 25 00

In the event of an earthquake or tremor subcontractors are to:

IF INDOORS:

• Drop to the ground • Take cover under a sturdy table or other piece of furniture (if there is no furniture nearby, cover face

and head with arms and crouch inside a corner of the building) • Hold on until the shaking stops • Keep away from windows, glass, outside doors and walls • Stay inside until the shaking stops

IF OUTDOORS:

• Stay outside • Move away from buildings, utility wires, trees and street lights • Stay outside, in a clear area, until the shaking stops

12.6.1 After an Earthquake

Management should:

Only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1

•EVALUATE•If uncontrolled fires, gas leaks or structural damaged has occurred, evacuate to the safest Evacuation Assembly Point

2

•ASSESS•Check the Evacuation Assembly Point is clear of trees, powerlines, buildings, etc•Check for any damage on site

3•ISOLATE•Shut off electricity, water and/or gas services if necessary

4•MEDICAL ASSISTANCE•Provide medical assistance where required

5

•COMMUNICATE•Tune into radios and/or contact Emergency Services and follow any emergency instructions

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12.7 FALL ARREST SYSTEM

FIRST RESPONSE: Dialling 000

Subcontractors must supply a copy of their Fall Arrest Rescue Plan to Adelaide Insurance Builders prior to the commencement of any work from heights. Subcontractors must use a buddy system at all times when work from heights.

In the event of an emergency involving a worker at heights, subcontractors will:

1•REMAIN CALM AND RAISE THE ALARM•Make others aware of the situation

2•ENSURE SAFETY OF OTHERS•Assit others to move away from the immediate danger

3•IMPLEMENT FALL ARREST SYSTEM•Utilise controls available. If safe to do so, lower the affected worker

4•SEND FOR HELP•Call 000 for the Emergency Services

5•MONITOR THE WORKER•Reassure the worker. Apply first aid if safe and trained to do so

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12.8 FIRE

FIRST RESPONSE: Fire Brigade by dialling 000

Only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1•REMAIN CALM AND RAISE THE ALARM•Make others aware of the situation

2•ENSURE SAFETY OF OTHERS•Assit others to move away from the immediate danger

3•SEND FOR HELP•Call 000 for the fire brigade

4

•CONTAIN DANGEROUS SITUATION, IF POSSIBLE•Only if safe to do so, and confident in the use of emergency equipment•Confine the dangerous situation, fire or hazardous material by closing surrounding doors

5•EVACUATE•Evacuate the area and proceed to the safest Evacuation Assembly Point

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12.8.1 Fire Equipment

Subcontractors are responsible for the supply and maintenance of their own fire equipment. Subcontractor’s fire equipment must be easily accessible at all times.

Subcontractor’s fire equipment must be serviced every six (6) months in accordance with AS 1851, and provide Adelaide Insurance Builders with evidence of such servicing upon request.

12.8.2 Use of Fire Extinguishers

A fire extinguisher is a first attack tool for use in the early stages of a fire.

Portable fire extinguishers are located throughout the work site on a hook or mounted bracket in easily accessible locations.

Only use a fire extinguisher (or other forms of firefighting equipment) to extinguish a fire if safe to do so, and confident in the use of the emergency equipment.

P• Pull the pin

A• Aim the extinguisher nozzle at the base of the flames

S• Squeeze the trigger while holding the extinguisher upright

S• Sweep the extinguisher nozzle from side to side, covering the base

of the fire

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12.9 FLOOD/SEVERE WEATHER EVENT

FIRST RESPONSE: Emergency Services by dialling 000

SECOND RESPONSE: State Emergency Services by dialling 13 25 00

If evacuated, only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1

•SECURE•Secure all windows and external doors•If easily accessible, tape windows and glass entrances and protect them with boards and sand bags (if necessary)

2•ISOLATE•Shut off electricity, water and gas services

3

•PROTECT•Disconnect electrical appliances and, if possible, move valuables away from windows

•Keep away from windows

4•EVALUATE•If uncontrolled fires, gas leaks or structural damaged has occurred, evacuate to the safest Evacuation Assembly Point

5•REPORT•Notify Gas Works regarding the status of the worker's/contractor's safety•Contact Emergency Services if necessary

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12.10 GAS LEAKAGE

FIRST RESPONSE: Fire Brigade by dialling 000

Only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1•REMAIN CALM AND RAISE THE ALARM•Notify Gas Works

2•ISOLATE•Shut off gas and electricity supply at the source, if safe to do so•Remove all ignition sources, if safe to do so

3

•SHUT DOWN•Where applicable, shut down any air conditioning or fans to prevent the spread of any flammable and/or toxic gases

•Move to a well ventilated area

4

•REPORT•Notify Gas Works of any actions taken•AVOID using mobile phones near the gas leak - move away to a well ventilated area

5•EVACUATE•Evacuate the area and proceed to the designated assembly point

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12.11 HAZARDOUS MATERIALS/CHEMCIAL SPILL

FIRST RESPONSE: Fire Brigade by dialling 000

Where hazardous chemicals are used on the work site, subcontractors must have a SDS Register and corresponding, current SDS’s accessible.

Subcontractors must have an accompaying chemical spill kit as required and defined in the SDS, for any chemicals/substances brought to site.

In the event of an emergency or chemial spill, refer to the relevant SDS for correct handling and precautons.

12.11.1 Toxic or Noxious Spills

If the spill may give off toxic or noxious fumes:

• Notify Adelaide Insurance Builders immediately, if necessary • Turn off air conditioning and recirculation fans, ventilate to the open air if possible • Ensure Evacuation Assembly Point is upwind

12.11.2 Flammable Material

If the spill is a suspected flammable material:

• Notify Adelaide Insurance Builders immediately • Remove any ignition sources • Evacuate all persons in immediate danger under instruction from the client’s Fire Warden or Adelaide

Insurance Builders (ensuring the Evacuation Assembly Point is 200 metres clear of the building/location of the spill)

• Do not attempt to re-enter the affected area • Remain at the Evacuation Assembly Point until advised by the Fire Warden or Adelaide Insurance

Builders

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Only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1•REMAIN CALM AND RAISE THE ALARM•Make others aware of the situation

2•ENSURE SAFETY OF OTHERS•Assit others to move away from the immediate danger

3•SEND FOR HELP•Call 000 for the Emergency Services

4•CONTAIN THE SPILL•Only if safe to do so, prevent run off by using a spill kit

5•EVACUATE•Evacuate the area and proceed to the designated assembly point

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12.12 MEDICAL EMERGENCY/FIRST AID

FIRST RESPONSE: Ambulance by dialling 000

First aid is the initial care of the ill or injured.

Subcontractors are responsible for the supply and maintenance of their own first aid equipment. Equipment must be easily accessible.

Subcontractor’s first aid equipment must be maintained in line with WorkSafe’s Code of Practice for First Aid in the Workplace. All first aid equipment is to be regularly checked and the contents kept in-date.

All injuries, near misses, property and/or equipment damage, motor vehicle accidents and any other incidents must be reported to Adelaide Insurance Builders immediately,

Supporting Documentation

Title

Incident Report Form

First Aid Equipment Checklist

12.12.1 First Aid Action Plan

D•DANGER•Ensure the area is safe

R•RESPONSE•Check for response. If responsive reassure, if non-responsive send for help

S•SEND FOR HELP•Call 000 for an ambulance, or ask another person to make the call

A•AIRWAY•Open and clear airway

B•BREATHING•Check for breathing. If breathing place in recovery position, if not start CPR

C•CPR•30 chest compressions : 2 breaths. Aim for 100-120 compressions per minute

D•DEFIBRILLATE•If available, apply defibrillator and follow voice prompts

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12.13 PERSONAL THREAT, VIOLENCE, DRUG AND/OR CONFRONTATIONAL EMERGENCY

FIRST RESPONSE: Police by dialling 000

Personal threats, drug and/or confrontational emergencies can pose a high risk to subcontractors due to their unpredictable nature.

During a confrontational emergency observe CODE A

It may be necessary to evacuate the work site, but only if safe to do so.

C•CALM•Stay calm

O•OBEY THEIR DEMANDS•Avoid confronting or provoking the individual•Do not say or do anything that may encourage irrational behaviour

D•DESCRIPTION•Remember as many details as possible

E•EVIDENCE•Avoid touching anying

A•ALARM•Dial 000 when safe to do so•Make Gas Works aware of the situation

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12.14 STRUCTURAL FAILURE/BUILDING COLLAPSE

FIRST RESPONSE: Fire Brigade by dialling 000

If there is danger of further collapse, it may be necessary to evacuate the entire work site.

Only re-enter the site upon receiving the “All Clear” from the client’s Fire Warden or Adelaide Insurance Builders.

1•REMAIN CALM AND RAISE THE ALARM•Notify Gas Works immediately

2•EVACUATE•Evacuate the immediate area

3•ISOLATE•Shut off gas and electricity supply at the source, if safe to do so

4•ENSURE THE SAFETY OF OTHERS•Assist any injured person to safety, on if safe to do so

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13. APPENDIX

13.1 SUBCONTRACTOR CHECKLIST & AGREEMENT

13.2 HAZARD REPORT / RISK ASSESSMENT FORM

13.3 INCIDENT REPORT FORM

13.4 FIRST AID EQUIPMENT CHECKLIST

 

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Prior to engagement of works by Adelaide Insurance Builders, the following checklist and agreement must be completed and returned, along with all supporting evidence, to Adelaide Insurance Builders. 

Sub-Contractor's Details

Legal Name

Trading Name

Main Contact

Position

Primary Trade Type Secondary Trade Type

Registered for GST Yes No

ABN ACN

Business Address

Suburb Post Code

Mailing Address

Suburb Post Code

Phone Fax

Main Contact Mobile

Main Contact Email

Accounts Email

Website

Sub-Contractor's Banking Details

BSB Number Account Number

Bank Account Name

Name of Bank

Licences (if more lines required, please attached a separate page)

Type of Licence Licence Holder Licence Number Expiry Date

Builders Licence

White Card

Roof Truss

Supervisor’s Licence

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Insurance (attach copies of all insurance Certificates of Currency)

Type of Insurance Insurer Policy Number & Coverage ($) Expiry Date

Public Liability

Workers Compensation*

Other:

*If a Sole Trader, include Sickness and Accident/Income Protection Insurance details.

Item (evidence of the following MUST be attached)

Evidence Provided

Yes

WHS Policy

Public Liability Insurance Certificate of Currency (recommend $20 million)

ReturnToWork SA Certificate of Registration (if employ workers)

Provide copies of SWMS/JSA (or similar)

PPE requirements met (e.g. steel cap footwear, hi-vis, any other PPE as required for specific tasks)

Copies of current licences/competencies (or originals sighted)

Provide a completed copy of a SDS Register (make available copies of SDS’s if asked)

Provide a completed testing and tagging register for electrical items

Provide a completed Fire Equipment Register showing fire equipment is tested and tagged

Workplace Compliant First Aid Kit, including sunscreen

Police Clearance

Working with Children (DCSI Clearance)

Other:

Other:

Other:

Other:

Where high risk work is to be undertaken, provide one or all of the following:

Provide evidence of considerations for Hot Works (e.g. cutting, grinding or welding)

Provide evidence of considerations for Confined Space Work (e.g. working in roofs)

Working at Heights/EWP/High Risk licences

Documented Emergency Plan

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SUB-CONTRACTOR CHECKLIST & AGREEMENT

Version: 1.0 Revision Date: November 2017 Page: 3

Terms

1. Adelaide Insurance Builders Pty Ltd ABN 38 140 212 086 (AIB) maintains a panel of contractors. An applicant’s admission to and remaining on that panel is at AIB’s discretion.

2. Admission to the panel is not an assurance of a contractor being awarded any volume, value or frequency of work. A contractor remains free to work for other persons.

3. At any time/s, AIB may offer work to a contractor, which offer may be oral or written. An offer would detail:

3.1. the kind, location and time for delivery of the services it requires;

3.2. any unusual circumstances pertaining to those services known to AIB;

3.3. the service charge payable by AIB for those services (before GST) (likely the subject of a quote first obtained from that contractor);

3.4. if at that time AIB has issued or then issues other offers to the contractor yet to complete, any priority of one over the other.

4. A contractor accepts an offer either by so informing AIB, or by starting the work offered. A contractor may decline any offer.

5. Subject to the express terms of an offer as to any start and finish time for the work, a contractor has discretion as to when and how to complete the work the subject of that offer.

6. A contractor must raise with AIB any queries concerning an offer or the services it requires before starting the work. If, during the work, anything becomes known to the contractor that would impact adversely the delivery of the work, or that the contractor believes should see the service charge revised, the contractor must inform AIB for a consensus on the way forward.

7. A contractor must provide their own tools / test equipment / safety equipment.

8. A contractor is free to subcontract any of the work, but remains liable to AIB for proper delivery of that work.

9. Upon completion of work, the contractor must submit to AIB:

9.1. confirmation the work is complete; and

9.2. an invoice (tax invoice if the contractor claims for GST) – payable by AIB within 14 days.

10. If a contractor is an individual (or partnership of individuals), the individual does not become an employee of AIB for any purpose – including any remuneration / leave entitlements to which an employee would be entitled, worker’s compensation, PAYG withholding for income tax, superannuation guarantee, payroll tax. AIB recommends that such individual maintain income protection insurance, and ensure their income tax is paid. The individual should inform AIB if their work for AIB is likely to exceed 50% of the individual’s financial year turnover.

Acceptance and Acknowledgement

I acknowledge receipt of the WHS Management & Subcontractor Handbook for Adelaide Insurance Builders’ work sites and workplaces. I have read and agree to abide by its contents and follow any reasonable instructions.

I acknowledge and accept responsibility to ensure workers of the above listed Subcontractor have read, understand and accept the contents of the WHS Management & Subcontractor Handbook prior to the commencement of work for Adelaide Insurance Builders. This includes overcoming any language barriers that may be present with workers.

I understand the hazards, risks, controls and safety rules that apply to this company/workplace. I understand what is expected of me and agree to work in a safe manner, in compliance with relevant WHS legislation and requirements, at all times.

Completed By (Sub-contractor to complete)

Name

Signature Date

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SUB-CONTRACTOR CHECKLIST & AGREEMENT

Version: 1.0 Revision Date: November 2017 Page: 4

Support and Assistance

If you require any assistance with your work, health and safety needs, Adelaide Insurance Builders recommends Work Life Safety Systems (WLSS)

Phone: (08) 8322 2279 Website: wlss.com.au

Adelaide Insurance Builders Office Use Only

Date Checklist Received: Entered into Register Yes No

Name of Worker Signature

Notes

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HAZARD REPORT /RISK ASSESSMENT FORM

Version: 1.0 Revision Date: November 2017 Page: 1

General Details Type Hazard Report Risk Assessment

Date Time

Name of Task or Equipment

Area/Location

Submitted By Signature

Worker Customer Contractor Visitor

Reported To

CONSEQUENCE

L I K E L I H O O D

Minor Serious Severe Major Catastrophic

Almost Certain

Significant High Extreme Extreme Extreme

Likely Moderate Significant High Extreme Extreme

Possible Moderate Moderate Significant High Extreme

Unlikely Low Moderate Moderate Significant High

Rare Low Low Moderate Moderate Significant

Class Definition

Extreme Stop work, eliminate hazard

High Stop work, substitute hazard by using another equipment or process

Significant Isolate hazard through restricting access

Moderate Reduce impact of hazard through administrative processes, SOP and/or work instruction, etc

Low Manage hazard by using protective clothing/equipment

Details of Hazard Initial Risk Rating

Initial Risk Rating based on Risk Matrix above. It is required that photo evidence be provided where possible

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HAZARD REPORT /RISK ASSESSMENT FORM

Version: 1.0 Revision Date: November 2017 Page: 2

Control Measures/Corrective Action Required Resultant Risk Rating

Resultant Risk Rating based on Risk Matrix above

Assigned To

Action Required Immediately Within 24 hours Within 7 days

Completion

Corrective Action Completed by Signature

Time Date

Verified by Signature

Management Reviewed Signature

Notes

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INCIDENT REPORT FORM

Version: 1.0 Revision Date: November 2017 Page: 1

Adelaide Insurance Builders completes an Incident Report Form in the event of any accident, incident or near miss, regardless of whether medical attention, off site treatment or damage/injury to public/property occurred.

The Manager and/or Supervisor will be informed immediately in the event of the above. Once completed, this Incident Report Form is to be completed and signed within 24 hours of the incident occurring.

Incident Details

Type of Incident

Injury Near Miss Property/Equipment Damage

Motor Vehicle Accident Other If Other, give details:

Date of Incident Time of Incident am pm

Address of Incident

Description of Incident

Details of Damage to Property/Equipment

It is required that photo evidence be provided of the incident immediately following the incident

Worker Involved

Employment Type Full Time Labour Hire

Part Time Sub-contractor

Casual Volunteer

Name of Worker

Address

Position

Length of Service Date of Birth

Phone Gender Male Female

Supervisor Notified Time/Date Notified

Name of Supervisor

Third Parties Involved (if applicable)

Name of Third Party

Gender Male Female

Address

Phone Date of Birth

Vehicle Type Registration No.

Drivers Licence Insurance Company

Witness Name

Witness Address

Witness Phone Number

Other Details

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INCIDENT REPORT FORM

Version: 1.0 Revision Date: November 2017 Page: 2

Worker Injury Details

Medical Treatment Required

Yes No Permission not given

Type of Treatment First Aid Hospital

Doctor Ambulance

Treatment Time am pm

If Yes, give details

Name of First Aider

Name of Treating Doctor

Diagram of Injury

If the worker will be submitting a Workers Compensation claim, report the injury to ReturnToWorkSA via: Phone: 13 18 55, Monday to Friday between 8:30am and 5:00pm, as soon as possible

You will be advised if a ReturnToWorkSA Claim Form needs to be submitted. If a form needs to be submitted, it must be done so within 5 business days of receiving a claim from the worker Refer to http://www.rtwsa.com/ for further information

Worker submitting Claim Form (Yes/No) Date Claim Form

Received

Date Claim Form Submitted to ReturnToWorkSA By Whom

ReturnToWork SA Representative’s Name ReturnToWork SA

Employee Number

It is a legal obligation of the PCBU to notify SafeWork SA of any work-related injury that requires treatment as an in-patient in a hospital immediately after the injury, disregarding any time taken for emergency treatment or to get the person to hospital

Is this a Notifiable Incident Yes No

SafeWork SA Notified Yes No

SafeWork SA’s Representative Name

SafeWork SA Employee Number

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INCIDENT REPORT FORM

Version: 1.0 Revision Date: November 2017 Page: 3

Property/Equipment Damage - Including Motor Vehicle Incidents

Vehicle Type Vehicle Make/Model

Registration No. Drivers Licence No.

Road Conditions Visibility

Weather

Vehicle damage estimating to exceed $3,000 and any incidents involving theft must be reported to Police

Police Report No. Police Station

Date Reported Police Officer Name

Where the incident is reported to the Police, a copy of the Police Report is to be attached

Diagram of Damage

Recommended Preventative/Corrective Action

Details

Additional Comments (if required)

Details

Completed By

Worker Involved Signature

Supervisor/Manager Signature

Date Time

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INCIDENT REPORT FORM

Version: 1.0 Revision Date: November 2017 Page: 4

Notes

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FIRST AID EQUIPMENT CHECKLIST

Version: 1.0 Revision Date: November 2017 Page: 1

Inspector's Details

Name Position

Signature Company

Item Qty Inspect 1 Inspect 2

Date: Date:

Instructions for providing first aid, including CPR 1

Note book and pen 1

Resuscitation mask or shield 1

Disposable gloves (nitrile) 5 pairs

Gauze pieces – 7.5 x 7.5cm (at least 3 per pack) 5 packs

Saline (15ml) 8

Antiseptic swabs (1% Cetrimide BP) 10

Alcohol swabs (70% Isopropyl alcohol) 10

Povidine-Iodine swabs 10

Fabric strips (pk 50) 1

Splinter probe/remover sterile disposable 10

Tweezers/Forceps 1

Non-adherent dressing/pad – 5 x 5cm (small) 6

Non-adherent dressing/pad – 7.5 x 10cm (medium) 3

Non-adherent dressing – 10 x 10cm (large) 1

Conforming bandage – 5cm width 3

Conforming bandage – 7.5cm width 3

Crepe bandage 10cm 1

Scissors 1

Hypo-allergenic tape – 2.5cm wide 1

Safety Pins – (packet of 12) 1

Sterile wound dressing – No. 14 (medium) 1

Sterile wound dressing – No. 15 (large) 1

Combine dressing pad – 10 x 20cm 1

Plastic bags (resealable set of 3) 3

Triangular Bandage (calico or cotton minimum width 90cm) 2

Emergency rescue blanket 1

Eye pad (single use) 4

Burnaid/Hydro gel (3.5gm sachets) 5

Instant cold pack – disposable 1

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FIRST AID EQUIPMENT CHECKLIST

Version: 1.0 Revision Date: November 2017 Page: 2

Outdoor Work Minimum Qty

Inspect 1 Inspect 2

Date: Date:

Heavy duty crepe bandage 1

Sting relief cream, gel or spray 1

Burn Injuries Items Minimum Qty

Inspect 1 Inspect 2

Date: Date:

Burn treatment instructions (water-proof cards) 2

Hydro gel (3.5gm sachets) 8

Hydro gel dressings 5

Clean polythene sheets (small, medium and large) 1

Cotton conforming bandage (7.5cm) 1

Notes