AIA-MBA Joint Committee Collaboration Discussion

Project Collaboration Best Practices Guide

AIA-MBA Joint Committee Collaboration Discussion

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Integrated Design Strategies

Benefits of Collaboration / Establishing Culture

Optimizing the Team

Why is Collaboration Important in Construction?

Team Selection Strategies

Enhancing Collaboration through Technology

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Agenda

The AIA/MBA Joint Committee

Strategies for Owners

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Resources9

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Chartered in 1965, the AIA-MBA Joint Committee provides a unique forum for Architects, General Contractors and Owners to meet and discuss existing conditions of the construction industry.

As a result of this forum, a set of guidelines was created to reflect the best practices for procedures involving drawings and specifications, bidding, contract documents and administrative procedures during construction.

The AIA/MBA Joint Committee

Promoting Collaboration

• Fragmentation in traditional delivery

systems causes poor performance


Why is collaboration important in construction?

‘Ours is the only trillion

dollar industry in the

history of the world in

which misguided

owners demand

processes that

increase cost and

reduce quality.’

The Owner’s Dilemma, 2010

Barbara White Bryson with Canan Yetmen



• Complexity of Projects



• Environmental Sustainability



• Information Management Tools Require It



Adapted Autodesk Diagram

• The Traditional Fragmented Process



Design Construction

• Boundaries are Beginning to Blur



Design Construction

• No “Pure” (or Perfect) Delivery Systems



Design Construction

Design/Bid/Build

“IPD”

CM Advisor

CM at Risk

Design/Build

• Key Principles of Integration/Collaboration



Behavioral

•Mutual Trust & Respect

•Open Communication

•Willingness to Collaborate

•Collaborative Innovation

•Collaborative Decision Making

Organizational

• Strong Leadership

• Jointly Developed Goals

•Appropriate Technology (BIM) & Other Tools

• Intensified Planning

•Co-Location

Contractual

•Mutual Risk and Reward

• Financial Incentives Tied to Goals

•Early Key Participant Involvement

•Multi-Party Contracts

• Liability Waivers

• Fiscal Transparency

• All Else Fails Without Trust





Setting up the Project for Success: A Good Foundation:

• The key to meeting the program goals and vision on any project is successfully

choosing the right team as early as possible.

• AEC firms have their own expertise, skills, and values – owners need to find

the proper team whose values align with the owner and whose skills match the

project needs.

• AEC individuals need to be identified and they need support from

management.

• Project goals above individual goals.



The Selection Process: Weeding through the Options:

• Seek recommendations from business associates, other owners, MBA, AIA, etc. for

firms that have built a similar project.

• Gather as much info as possible on the firms and then request more specific info

through an RFP process.

• Items to consider for RFP:

• Project Philosophy

• Similar Project Resume

• Proposed Team Structure & Resumes

• References

• Unique or Innovative Project Approaches

• DBE Strategies

• Safety Program Overview


Optimizing the Team

Team Development Process:

• Develop Project Mission

• Define Team Purpose Statement

• Create Performance Statement

• Develop Action Plans

• Gain Commitment & Align Roles

with Team Purpose

• Remain Focused

• Celebrate Success


Enhancing Collaboration Through Technology

Technology in construction has

led to the improvement of safety,

quality control, and

communication, to name a few

key areas.

The improvement has resulted in

the elimination (or decrease) in

fragmentation, duplication, and

distrust.

A Technology Implementation Plan is a recommended approach

to get all team members to understand the vision and objectives of

the technology to be utilized on a project. To create this plan it is

suggested to begin with the end in mind.



• Currently:

– Upload, Store, & Download Files from Servers

• File Transfer Protocol (FTP) sites

– Basic Storage of files

• Advanced FTP sites

– Permissions

– Tracking

– Archiving

– Alerts

• Beginning:

– Work with original files stored in the cloud (… no more copies!)

Cloud-Based File Sharing

Electronic Document Control

• Currently:

– Cloud-based access to a master set of project documents

• Hyperlinked documents for faster access to information

• Mark-ups to show RFIs, changes, notes, etc.

• Beginning:

– Blending Google Earth With Document Control

• Merges project documents into a single, complete, map of the

project

• Zoom to reveal different layers of construction

– Example: Project Atlas



http://www.projectatlas.io/

Project Management Software• Currently:

– Cloud-based

– Track RFIs, Submittals, Change Orders, etc.

• Beginning:

– All-in-one solutions

• Project Management

• File Sharing

• Document Control

– Cloud-based Enhanced by Mobile Applications

• Prepare RFIs while walking the jobsite

• Track man-hours via a smart phone or tablet

– Social media style sharing of information



Building Information Modeling• Currently:

– Sharing of Design Models, Component Models, & Federated

Models

– Enhanced 3D Coordination

– CAVE (Automated Virtual Environment) Reviews

• Beginning:

– Virtual Reality

• Full immersion into the project

• Walk the project before it is constructed



https://www.youtube.com/watch?v=sL7bn3ZdtKk

Virtualization• Currently:

– Virtual Desktop setups to allow for centralized hardware /

software

– Ability to apply additional resources for increased speed /

memory

• Beginning:

– Virtual Desktops with advanced Graphics Processing Units

(GPUs) working together with Central Processing Units (CPUs)

• Allows low-end computers and tablets to run high-end modeling software– Gives more project team members access to models



Facilities Management• Currently:

– Electronic Handovers (CDs, Travel Drivers, etc.)

– Asset Management Spreadsheets

– Integration between FM Software and BAS

– Mobile Capabilities

• Near Future:

– Smart Construction Hardhats

• Overlays reality with data and visual directions to perform maintenance



https://www.youtube.com/watch?v=BmqmgsAYJiI

Internet of Things• Currently:

– Concrete Moisture Sensors

• Continuous monitoring from within the slab

• Near Future:

– Connected Safety Vests

• Warn workers if they approach an unsafe area, car approaching, etc.

– Automated Heavy Equipment on Jobsites



https://www.youtube.com/watch?v=r5XhDn7DjWw



Integrated Design Strategies is

defined by AIA as: “an approach

that integrates people, systems,

business structures, and

practices into a process that

collaboratively harnesses the

talents and insights of all

participants to optimize project

results, increase value to Owner,

reduce waste, and maximize

efficiency through all phases of

design, fabrication &

construction.”



The phases of an Integrated Design Strategy:

Pre Design

• Defines the project and its goals

• Sets the tone for the project

• Helps with Team unity

• Types of meetings: charrettes, programming, facilities management,

partnership

Schematic Design – builds upon the vision created in Pre Design phase. This

phase produces:

• Updated goals & targets matrix

• Preliminary financial estimate

• Schematic design report

• Roles & responsibilities matrix

Design Development

Construction Documentation



Teamwork on the AGENDA

Confirming RFI’s ONLY

Job Site OFFICE

Team Environment SURVEY

Increased TRANSPARENCY

Teamwork on the AGENDA



As discussed, …



Confirming RFI’s Only



Job Site OFFICE



4.36

4.55

4.09

4.27

4.55

4.45

4.55

4.55

0 1 2 3 4 5

Communication

Acknowledgement of Issues

Timely Resolution

Cooperation

Accountability

Teamwork

Trust

Respect

Survey Rating

SH Team Scorecard: March 2012

Bi-monthly team surveys

Team Environment SURVEY


Resources

National Associations:

• American Institute of Architects (AIA)

• AIA Center for Integrated Practice:

http://network.aia.org/centerforintegratedpractice/home

• Associated General Contractors of America (AGC)

• The AGC Collaboration Chronicles:

https://www.agc.org/connect/agc-groups/building-

division/collaboration-chronicles

• Design Build Institute of America (DBIA)

• DBIA Best Practices: http://www.dbia.org/resource-

center/Pages/Best-Practices.aspx

• Lean Construction Institute

• Training & Case Studies: http://www.leanconstruction.org/training/

http://network.aia.org/centerforintegratedpractice/home

https://www.agc.org/connect/agc-groups/building-division/collaboration-chronicles

http://www.dbia.org/resource-center/Pages/Best-Practices.aspx

http://www.leanconstruction.org/training/

Regional Resources:

• AIA Pittsburgh: www.aiapgh.org

• Master Builders’ Association: www.mbawpa.org

• AIA-MBA Joint Committee: http://www.aiambajointcommittee.org/

Books

• Broken Building Busted Budgets by Barry B. LePatner

• The Owner’s Dilemma by Barbara White Bryson

• The Commercial Real Estate Revolution by Rex Miller

• The Speed of Trust by Stephen Covey

• The Journal of High-Performance Business: A New Era of

Collaboration by Marty Cole

• The 5 Dysfunctions of a Team by Patrick Lencionoi


Resources

http://www.aiapgh.org/

http://www.mbawpa.org/

http://www.aiambajointcommittee.org/

AIA-MBA Joint Committee Collaboration Discussion

Documents

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