Agriculture Engineering 1 Parliamentary Procedure.
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Transcript of Agriculture Engineering 1 Parliamentary Procedure.
![Page 1: Agriculture Engineering 1 Parliamentary Procedure.](https://reader035.fdocuments.in/reader035/viewer/2022062511/551458345503462d4e8b547f/html5/thumbnails/1.jpg)
Agriculture Engineering 1
Parliamentary Procedure
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Conducting a Business Meeting
Objective:Analyze the role of Robert’s Rules of Order in conducting a business meeting
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Conducting A Business Meeting
• Objective: Demonstrate key parliamentary abilities that would be used in a business meeting.
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What is Parliamentary Procedure?
Parliamentary procedure is using well defined rules to conduct business using a formal, organized approach.
Parliamentary procedure is governed by Robert’s Rules of
Order.
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Parliamentary Law
• Robert’s Rule of Order– Rules for conducting a meeting– Assures that all sides are treated
fairly and that everyone has the opportunity to discuss and vote
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Parliamentary Law
• Main Objective:– Focus on one item at a time– Extend courtesy to everyone– Observe the rule of the majority– Ensure the rights of the minority
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Methods of Voting
• Voice- aye (pronounced “I”) for yes and “no”
• Rising- standing or show of hands• Secret Ballot- written vote• Roll Call- secretary asks each
member to state vote
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Voting
• Single majority– one vote more than 50% of the
votes cast• Two-thirds majority
– 2/3 of the members voting toward one side of the motion
– usually used when the rights of the members are limited
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Voting
• Quorum– number of members required to
conduct business
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The Gavel
• The president uses the gavel to control aspects of the meeting.
• The number of taps determines the meaning.
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Gavel
• Symbol of authority• Meaning of the taps
– 1 tap means to be seated– 2 taps means the meeting is called to
order– 3 taps means that members should
stand– Series of taps
•“be quite and orderly”
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What to do?
• An Agenda is a list of what will be done at the meeting
• Also can be called an Order of Business
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Presiding Officer• Chapter FFA
President• Must be fair and
impartial• Must relinquish
the chair to the next person in charge to voice their opinion.
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Motions
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Main Motion• Used to get group approval for a new
project or some other course of action
• Wording: “I move” NOT “I make a motion”
• Can only have ONE main motion on the table at one time
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Main Motion
• Requires second• Debatable• Amendable• Majority vote required• Can be reconsidered
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Main Motion Examples• I move to sell fruit this year.
• I move that the chapter attends FFA Camp.
• I move that we go to the state fair.
• I move to raise pigs.
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Second
• A second guarantees that more than one person wants to discuss something in a meeting.
• Person making a second doesn’t have to be formally recognized.
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Amendments
• Used to change a main motion
• 3 ways to amend: addition, substitution, striking out
• Wording: “I move to amend the motion by adding, striking or substituting the words ___________________ for _____________________”
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Amendments
• Requires second• Debatable• Amendable• Majority vote required• Can be reconsidered
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Amendments Examples
• Jim moved to sell fruit to raise money for FFA. Michelle wants to sell flowers. How would she change the motion?
Answer: “I move to amend the motion by substituting the word FLOWERS for FRUIT”
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Adjourn
• Used to end a meeting
• Wording: “I move to adjourn”
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Adjourn
• Cannot be debated• Cannot be amended• Cannot be reconsidered• Requires second• Requires majority vote
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Point of Order
• Used when one believes a parliamentary error has been made
• Wording: “I rise to a point of order”
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Point of order
• Not debatable• Amendable• Does not require
second• Cannot be
reconsidered• No vote required
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Division of the House
• Calls for a counted vote
• Wording: “I call for a division of the house.”
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Division of the House
• Not debatable• Amendable • Does not require second• Cannot be reconsidered• No vote required
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Lay on the table
• To Postpone a motion to the next meeting
• Motion must be taken from the table at the next meeting to be discussed
• Wording: “I move to lay this motion on the table until _______________”
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Lay on the table
• Requires second• Not debatable• Not amendable• Cannot be
reconsidered• Majority vote
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Previous question
• Used to stop debate and vote
• Wording: “I move to previous question”
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Previous question
• Second required• Not debatable• Not amendable• Can be reconsidered before vote• 2/3 vote required
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Refer to committee
• Used to gain more information on a motion before voting
• Wording: “I move to refer this motion to a committee to report at our next meeting.”
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Refer to committee
• Second required• Debatable• Amendable• Can be
reconsidered• Majority vote
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