AGREEMENT FOR “COURIER” SERVICE

7/29/2019 AGREEMENT FOR “COURIER” SERVICE

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No. MMTC/Admn/Domestic Courier/2011 16th August, 2011

To---------------------

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Dear Sir(s),

Sub: Quotation for Domestic/International Courier Service.

The “MMTC Limited”, with its Registered Office in Scope Complex, Lodhi Road, NewDelhi-110003 is actively engaged in trading of various commodities, both in domestic as

well as international markets. For faster delivery of documents/letters/parcels fromMMTC to Local/Domestic/International destinations Sealed Tenders are invited from

Experienced & Professionally competent “COURIER” having valid licence for delivery andalso having a minimum experience of 3 years in relevant field and doing such services for

reputed organizations/Government Organizations /Public Sector Undertakings. Theterms and conditions are enclosed. Interested Agencies is to drop their quotations in the

prescribed format in a sealed cover addressed to Shri V.K. Chowdhary, GeneralManager(Admn), MMTC Limited, Core-1, Scope Complex, Lodhi Road, New Delhi-110003in the tender box kept at IInd Floor along with a demand draft/bankers cheque for asum of Rs.20,000/- (Rupees twenty thousand only) as EMD and Rs.200/- (Rupees threehundred only – non-refundable – towards cost of tender documents) drawn in favour of

MMTC Limited, New Delhi on or before 29th August, 2011 before 16.00 hrs (IST). Thecover is to be marked as “Quotation For Courier Service and /or International CourierService” and be submitted separately. The two envelopes containing technical andfinancial bids should be placed in a single cover. Financial bids will be opened after the

evaluation of technical bids in the presence of authorized representatives of courieragencies, the date of opening will be intimated separately.

Thanking you,Yours faithfully,

(V.K. Chowdhary)General Manager(Admn.)

GENERAL TERMS & CONDITIONS

1. The “COURIER”, shall duly and promptly deliver all letters/parcels/packets, etc.,

within the country or outside India for which the “COURIER” agency will depute

its staff to collect letters/documents and parcels from office of “MMTC” at the

above address between 4.30 PM to 5.00 PM on all working days.

2. The “COURIER” shall not charge nor will “MMTC” pay any extra charge if the

delivery of letters/documents/packets/parcels, etc., is made by the “COURIER”

EEMENT FOR “COURIER” SERVICE http://www.mmtclimited.com/tender/uploadeddocs/20110816162813

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beyond the agreed schedule mentioned in their quotation and any demurrage in

this regard will be to the account of the “COURIER”.

3. That “MMTC” shall pay the “COURIER”s the remuneration for their services (As

per Annexure-I – rate to be quoted)

4. The rates quoted by the “COURIER” for the items as shown in Annexure-I shall be

all inclusive except for Service Tax as applicable which shall be paid extra on such

services to be rendered by the “COURIER” under this Contract. No other charges

will be paid.

5. The payment for the services being rendered can be made by “MMTC” on monthly basis for which

the“COURIER” shall have to raise and submit the bill along-with POD to “MMTC” in triplicate in

the first week of the following month for which payment will be due.

6. The “COURIER” shall deposit forthwith Rs 20,000/-(Rs. Twenty thousand only) by

way of Demand Draft with “MMTC towards security deposit to be kept by “MMTC”

during tenure of this agreement and will be refundable on successful completion of this agreement.

The security deposit shall not carry any interest during deposit period.

7. The “COURIER” shall collect and redeliver to “MMTC” all returned letters/documents/packets

/parcels, etc. undelivered, free of charge with remarks for such undelivery, if any. Besides, the

“COURIER” will intimate the status of delivery of each letter/parcel/documents, etc., within two

days from the date of delivery including the receipt/acknowledgement of such delivery by the

addressee by obtaining signature and telephone number or stamp along with time and date as proof of

delivery.

8. The “COURIER” hereby undertakes to deliver the letters/parcels/documents etc., within stipulated

time as agreed in their offer letter/quotations and in case of any delay beyond the control of the

“COURIER” viz; due to riot, flood, natural calamities, flight delay/cancellation (not in any other

circumstances), the same shall be intimated promptly by the“COURIER” to “MMTC”. However,

the“COURIER” must ensure delivery of such delayed parcels as soon as the circumstances beyond

control as stated above return to normalcy.

9. The persons deputed to collect the letter/parcels etc. shall have an identity card issued by the Courier

Agency.

10. “COURIER” will ensure absolute security, safety, secrecy and confidentiality of the document while

rendering services and shall also arrange that packets are delivered in same condition, duly closed and

sealed as given by the Company.11. In case of late delivery of letter / documents / parcels / packets., etc .Rs.100(Rs. One hundred) per day

and maximum Rs.10,000/-(Rs. Ten Thousand) and for loss of letter / documents/ parcels / packets, etc

the “COURIER” shall compensate “MMTC” with Rs 1000/- (Rs One Thousand) only for each

parcel in case the value of the same is not declared. Where the value is declared by“MMTC” on the

parcel/document etc., that is received by the “COURIER” and not delivered to the addressee, the

“COURIER” shall compensate “MMTC” with the amount so declared with demurrage with

consequential loss that “MMTC” suffers on account of such failure on part of “COURIER” for late


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deliveries/wrong delivery/loss/undelivered of the letters/documents/parcels, etc.

12. In case there is no service in particular area in India or outside India, “COURIER” is responsible to

arrange for sending the dak through other arrangements at quoted rates. In case you fail to do so, a

suitable penalty may be levied.

13. In case complaint is received for non-delivery, wrong delivery, loss or damage of cover and packets, a

suitable penalty depending upon the merit of each case shall be imposed and decision of MMTC willbe final and binding.

14. The“COURIER” shall comply all the laws in force during tenancy of this agreement.

15. Tax at source will be deducted from“COURIER” bills as per Income Tax Act, 1961.

16. “MMTC” shall not be responsible for the employees of the “COURIER” when they are working in

“MMTC” premises in the event of any accident and the “COURIER” shall be exclusively

responsible to settle in case of any claim for compensation is allowed by the Law in force.

17. Sub-tendering of the job and authorization to any other agency by the tenderer shall not be permitted.

18. There should be no case or charge under investigation/enquiry/trial against the “COURIER” nor

conviction in a Court of law or suspended/blacklisted by any organization on any ground.

19. MMTC reserves the right to accept any offer in parts or full and place order on more than one vendor.

This contract may be terminated by “MMTC” before expiry of the contract period by giving one

month notice in writing in the event of unsatisfactory service/no requirement of service of the

“COURIER”.

20. This contract shall come into force from the day and date hereinabove written and will remain in force

for a period of one year. However, the tenure of the contract may be extended at the sole discretion

of “MMTC” on satisfactory completion of the service by the“COURIER”.

21. If any information given in the tender is found to be incorrect at a later stage, MMTC reserves the

right to reject the bid submitted by bidder/cancel the Award of contract.

22. Eligibility Criteria

a. The“COURIER” should have computerized/Web based Tracking system.b. The“COURIER” should submit their network details available across the country.

c. The “COURIER” should give an undertaking to ensure for delivery of our dak/documentsmaximum in 36 hrs in Metro/Capital cities and in 48 to 72 hrs in other cities/towns/sites etc.

d. Bidder must have the service tax registration no. if the services rendered by the bidder fallunder the service tax net. Copy of same must be submitted.

e. Copies of the Pan Card must be submitted.f. The agencies should have adequate professionally trained manpower. Sub-tendering of the job

and authorization any other courier by the tenderer shall not be permitted. The bids shall be submitted alongwith cost of Tender i.e. Rs. 200/- (Rs. Two hundred only) by way of

DD/PO in favour of MMTC Limited. New Delhi (not refundable) on or before on 29thAugust, 2011 at


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1600 hrs(IST) in two separate envelopes as follows: Part I-Techno-Commercial Bids- This part shall contain the following:a. Techno commercial offer /detailsb. Commercial terms and conditionsc. The following Documents are to be annexed with Techno-Commercial Bid :

i. Certified copies of audited Balance sheet/Profit & loss account for the last 3 years. ii. Copy of certificate of incorporation. iii. Copies of executed Orders. iv. The parties should have experience of working for reputed PSUs & Government

organizations and they should submit the list of clients with names & contract nos. of concerned officials for whom they have provided the similar services.

v. The parties should submit their network details available across the country. vi. Bidder must have the service tax registration no. if the services rendered by the bidder falls

under the service tax net. Copy of the same must be submitted. vii. Copy of the Pan Card. viii. Duly signed and stamped copy of Tender document as token of acceptance of terms and

conditions of Tender. ix. Un-priced copy of the price bid format will all amounts/rates wherever quoted in price bid

to be replaced with the word Q for quoted and NQ for not quoted. x. EMD amount of Rs. 20,000/- (Twenty thousand only) by way of DD/Bankers Cheque in

favour of MMTC Limited, New Delhi.

Part-2: Price Bid

This part shall contain rates only (duly filled in price bid format) and should not contain any technical

details and /or Commercial terms and conditions. Any technical details/or commercial terms &

conditions, if found in this part shall be ignored as the same are supposed to be contained in Part-I

only as indicated above.

This part shall be submitted in a Sealed Cover with bidder’s seal super scribed with Tender Enquiry

No., due date of opening and ‘Part-2: Price Bid’. The rates shall be quoted both in words and figures.

Bid Opening

Part-I (Techno-Commercial Bids) will be opened at 1630 hrs on the due date in the presence of

bidders who may like to be present. Date and time of opening of Part-II (Price Bids) shall be

communicated separately.

On the day of opening of the tender your Techno commercial bids only will be opened. The price bids

of only technically qualified bidders (whose technical bids are found satisfactory) will be opened. The

date of opening of price bid will be communicated over phone separately to the successful bidders.

Validity of rates– The Bid should be valid at least for 60 days from the date of opening.

SignatureName & Address of the bidder

(with official)


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Place

Date

ANNEXURE-I

RATES

For Domestic “COURIER SERVICE”

For Delhi For NCR For Rest of India

0-250 Gms

251-500 Gms

Addl. 250 Gms

Delivery period (days) Proof of Delivery (days)

In addition, Flat rates for 1 Kg (Documents/Non-document/Parcels)

For Delhi For NCR For Rest of India

FOR INTERNATIONAL “COURIER” SERVICE (DOCUMENT/PARCEL)

Weight Zone-I Zone-II Zone-I I I Zone-IV Zone-V Zone-VI

Up to 250 Gms

250 to 500 Gms

Every additional500 grams of part thereof beyond 500grams

FOR INTERNATIONAL “COURIER” SERVICE (NON-DOCUMENT/PARCEL)

Weight Zone-I Zone-I I Zone-I II Zone-IV Zone-V Zone-VI

Up to 500 Gms

Additional 500 Gms

Delivery period(days)

Proof of Delivery

(days)

Signature & Seal of the Bidder


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AGREEMENT FOR “COURIER” SERVICE

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