AGM Thursday January 11th, 2018

Agenda

• Welcome and Opening Remarks

• Executive Committee Annual Report

• Event and Program Overview

• Financial Report

• Nomination Approval for Open Positions

• Solicitation of volunteers for subcommittees

• Year Ahead

• 2018 – 2020 Strategic Priorities

• New Business

• Open Discussion

• Adjournment

January 11, 2018

WiDS Mandate

To cultivate and

support the

advancement of

women in all aspects

of national security

and defence.

3

Memorial

Scholarship

Professional

Development

Networking

Mentoring

Promote the advancement of women leaders in defence and security professions

across Canada;

Provides its members (approx. 1900) with a forum and activities for professional

development, the exchange of ideas and experiences, and expanding networks; and

Supports women pursuing careers in defence and security through annual WiDS-

FeDS Memorial Scholarship Award Ceremony and events, both formal and

informal, offering networking and mentoring opportunities for members.

January 11, 2018

2017 Recap

• Date: 8 March 2017

• Location: Shaw Centre

• Attended: 325 (the largest breakfast attendance to date)

• Highlights:

• Event was centred around the 100th Anniversary of Vimy

• Memorial scholarship was awarded to Sarah Dobson and was given in honour of

WWI veteran Katherine Mcdonald

• Keynote address The Honourable Kent Hehr (Minister of Veterans Affairs at the

time)

Memorial Scholarship Breakfast – March 2017

2017 Recap

• Date: 10 April 2017

• Location: Ottawa City Hall

• Attended: 68 Mentees, 37 Mentors

• Highlights:

• Similar to “speed dating”, 1-2 mentees had 10-15 minutes with 5 different Mentors.

• Keynote remarks, Kelly Williams, Cdr (Retd), GD-MS

• Event was paired with the Esprit du Corps “Breaking Down the Barriers” reception.

• Feedback from both the mentors and mentees was exceptional with significant calls for more events of this type.

Speed Mentoring Event –April 2017

January 11, 2018

2017 Recap

• Date: 15 November 2017

• Location: Telfer School of Management

• Attended: 87 for the PD event, 13 additional for reception

• Highlights:

• Two Telfer lecturers, who specialize in this topic, provided an interactive and informative presentation on this subject. Duration approximately 1 hour 45 minutes.

• WiDS sponsored reception after PD event. Duration 2 hours.

• Keynote speaker at reception, BGen Francis Allen

• Feedback again from attendees was overwhelmingly positive.

Boundless Leadership – November 2017

January 11, 2018

2017 Recap

Other Activities

Monthly 5 a 7

• Approximately 5 – 15 attendees per month

• First Thursday of the month at the Pour House in the market

• Often attended by individuals not yet members who are interested in learning more about WiDS

CANSEC

• Every year CADSI provides WiDS with an opportunity to have a booth at CANSEC and SecureTech

• Opportunity to introduce WiDS to the defence and security communities

• Engagement with potential sponsors and members

January 11, 2018

2017 Financial Review

Revenue AOP 2017 ForecastCANSEC/WIDS Memorial Golf Tournament – Tickets 13,000 -

CANSEC/WIDS Memorial Golf Tournament – Sponsorships 7,000 -

Memorial Scholarship Award Event – Tickets 12,000 11,480

Memorial Scholarship Award Event – Sponsorships 15,000 18,000

Professional Development 4,500 8,091

Total Revenue 51,500 37,571

Expenses AOP 2017 Forecast CANSEC/WIDS Memorial Golf Tournament – Venue 9,000 -

CANSEC/WIDS Memorial Golf Tournament – Other 2,000 -

CANSEC Booth/Table 500 570

AGM and Winter Warm Up Events 4,000 2,244

Professional Development Events 1,500 3,234

Memorial Scholarship Award Event – Sponsorship 10,000 5,000

Memorial Scholarship Award Event 12,500 12,572

General and Admin - Administrative Support 7,200 6,927

General and Admin - Website and IT 1,200 1,375

General and Admin - Storage and copies 1,000 840

General and Admin – Other 1,100 562

Best Defence Reception London 720

Total Expenses 51,500 34,045

Profit (Loss) - 3,526

January 11, 2018

2017 Sponsors – Thank You!

President

VP Events

Committee Lead

Memorial Scholarship Ceremony

Committee Lead

5 a 7s

VP Professional Development

VP Scholarship

Scholarship Review

Committee

VP Communications

& Marketing

Web Site

Committee

Social Media

Committee

VP Affiliations & Sponsorship

Sponsorship

Committee

VP Government Liaison

Government Liaison Network

(RCMP, OPP, PS, DND, CAF,

etc.)

VP Industry Liaison

Industry

Network

VP Membership

Membership

Committee

VP Finance

Executive VP Administrator

Regional ChairsDirectors-at-

Large

WiDS Organization

WiDS Advisory

Board

CADSI / CADSI

Liaison

CADSI

Board of

Directors

WiDS Executive Committee

Position 2017 Executive 2018 Executive

President Jana Lee Murray Jana Lee Murray

Executive Vice President Kristine Osgoode Kristine Osgoode

VP, Sponsorship &

Affiliations Astrid Neuland Astrid Neuland

VP, Communications Sabrine Barakat Nominee: Lorena MacKenzie

VP, EventsLynn Smith then

Denise LeMay (mid year move)Denise LeMay

VP, Professional

Development (New Role)

Previously subcommittee lead

under VP EventsNominee: Jackie Pothier

VPs, ScholarshipKate Kaminska &

Heather Hrychuk

Heather Hrychuk &

Nominee: Shelley Kelsey

VPs, Industry LiaisonsAnne Garber &

Lori Watson

Anne Garber &

Lori Watson

VP, Government Liaisons /

Relations

Pam Matthews then

Lynn Smith (mid year move)Lynn Smith

VP, MembershipCarol Moran then

Lisa Dickson (mid year move)Nominee: Open

VP, Finance Hiba Kukaswadia then

Bal Mahal (mid year move)Bal Mahal

WiDS Executive Committee

Directors at Large

Director-at-large Chief Petty Officer, 2nd Class Cheryl

Bush

Chief Petty Officer, 2nd Class Cheryl

Bush

Director-at-large Michael Doucet Michael Doucet

Liaisons

CADSI Liaison Bal Mahal Bal Mahal

CAF Liaison To be formalized (TBD) To be formalized (TBD)

RCMP Liaison Insp Erika Sheridan Insp Erika Sheridan

OPP Liaison Supt. Susanne Decock Supt. Susanne Decock

Sûreté du Québec Liaison Capt Guy Lapointe Capt Guy Lapointe

Public Safety Canada Liaison Lynn Smith

Claudia Zuccolo (mid year move)

Claudia Zuccolo

CBSA Liaison Stephanie Mangan Stephanie Mangan

Canadian Commercial

Corporation Liaison

Susannah Fortier Susannah Fortier (TBC)

Other Government Liaisons to be formalized

Industry Liaisons Needed

Regional Representatives

Western Canada Regional Rep Kim Van Vliet Kim Van Vliet

Southern Ontario Regional Rep Jessica Bland

(mid year appointment)

Jessica Bland

Eastern Canada Regional Rep Open Open

Other

WiDS Project Manager Carol Moran

Denise LeMay (mid year hire)

Denise LeMay

Nominations

• co-VP Scholarship

• Shelley Kelsey

• VP Communications and Marketing

• Lorena McKenzie

• VP Professional Development

• Jackie Pothier

• VP Membership

• Vacant

January 11, 2018

Sub Committee Roles

• Professional Development Committee

• Memorial Scholarship Committee

• 5 a 7 Committee

• Web Site Committee

• Social Media Committee

• Sponsorship Committee

• Industry Liaison Network

• Government Liaison Network

• Membership Committee and Booth Volunteers

Sign up today or email wids@wids.ca

Strategic Priorities 2018 - 2020

1. Review of WiDS organization and governance structure

2. Diversification of sponsorship and funding model

3. Growth of Professional Development and mentorship

4. Continued growth of WiDS flagship events

January 11, 2018

Strategic Priority 1 - Governance

The What

• Review WiDS/CADSI affiliation

• Review and Analyze Advisory Board structure and purpose

• Revise and Document WiDS organizational structure

The How

• Deep-dive analysis of WiDS “fit” with CADSI mandate

• Update / Rewrite WiDS/CADSI MoU

• Review and define Advisory Board purpose, structure and participation

• Define and document WiDS organizational structure

• Document WiDS Executive Committee roles and responsibilities

January 11, 2018

Strategic Priority 2 – Sponsorship

Model

The What

• Explore alternative funding/sponsorship opportunities outside of the traditional industry sponsorship

• Establish a mechanism to secure future scholarship funds

The How

• Investigate alternative funding sources, such as government or other grants

• Identify new fundraising initiative(s) to replace Golf Tournament

• Rewrite WiDS Sponsorship package with focus on expanding corporate sponsorship opportunities beyond event specific sponsorship

• Secure Patron level sponsor - $25,000 (year) by FY2019

January 11, 2018

Strategic Priority 3 – Professional

Development

The What

• Expand Professional Development program to include one large event

• Explore opportunities to affiliate and partner with other organizations for Professional Development activities

• Increase awareness of WiDS Professional Development series

• Look at opportunities to introduce young women to Defence and Security (i.e. participation at Hadfield Youth Date, Go Eng Girl, Ashbury College, Girls Fly Too, etc)

• Include mentorship component in a minimum of one WiDS event each year

The How

• Organize conference/break-out style Professional Development Event (i.e. WiD Conference Model)

• Increase Professional Development event attendance – target attendance for large event150 attendees

• Identify a government and/or academic organization(s) to partner with for at least one Professional Development event each year

• Attract high-caliber speakers and participants (government and industry) to drive Professional Development event attendance

• Participation in at least one event focused on young women pursing opportunities in Defence and Security / technical trades

January 11, 2018

Strategic Priority 4 – Event Planning

The What

• Develop annual WiDS event plan that maps to AOP

• Continue to execute WiDS Memorial Scholarship Breakfast as WiDS marquee event

• Work with local high-schools to attract/promote participation in Memorial Scholarship Event

• Increase awareness and attendance at 5 𝑎 7 program to drive WiDS Membership and sponsors

The How

• Continue with defence-security rotation for Memorial Scholarship honoree with intent to expand event beyond traditional federal government organizations (i.e. DND and RCMP)

• Attend at least one community event (i.e. Go ENG Girls or Hadfield Youth Summit) to bring awareness to opportunities for young women in defence and security

• Invite high-profile “guests” to a minimum of 4 – 5 𝒂 7 with intent to increase attendance

• Consider opportunities for partnerships for 5 𝒂 7 (i.e. British High Commission)

January 11, 2018

New Business & Open Discussion