AGM

Monday 6th September 2010

BSHG Warwick

Board MembersJan Moore (Chair)Barbara Stayner (Vice Chair)Lorna McLeish (Secretary)Lesley Snadden (Treasurer)Kathy BarnesAoife BradleyAnna MiddletonHeather Skirton (Education Board Advisor)Gillian Scott (Company secretary) Co-opted MemberDr Melita Irving (Associate Member)Krystle Kontoh (Lay member)

Maureen Taylor (Administrator)

Registration Process 2011Monday 6th September 2010

Jan Moore

Extended Role for Mentors who

become known as Sign-off Mentors

ROLE OF GCRB MENTOR FROM 2011

ACTIVITY CURRENT RESPONSIBILITIES

CHANGES

Cases 50 cases checked and signed off by mentor

Same

Consultations Not included Observation of 5 consultations

Competencies Checked Checked and signed off

CPD Checked Checked for hours and reflective content and signed off

Counselling cases Reviewed and signed off by counselling supervisor

Same

Case studies Reviewed and signed off

Same

Essay Reviewed and signed off

Same

Mentor Report Included in portfolio and seen by registrant

To be sent direct to Board Administrator NOT seen by registrant

Sign-off Mentor

Existing Mentors will be able to perform the ‘Sign-Off’ role until 2013

Update training will be available

All mentors must have done new training by 2013

Portfolio is Anonymised

GCRB Administrator allocates a random 8 digit number

Academic assessments done anonymously

Portfolio Content

Portfolio is all electronic, no hard copies submitted

Content remains the same

GUIDELINES NOW ON WEBSITE

New Timeframe

Intention to Register submitted February, portfolio submitted April

No 6 month gap between Intention and Submission

Academic Assessment

Primary and secondary assessors are replaced by ‘Assessor Pairs’ consisting of GCRB Board members and an invited pool of assessors

The Chair of the Board is not involved as an assessor pair, but is involved in an advisory capacity for applicants and mentors throughout the process.

Work of Assessor Pairs

Assessment Panel (all Assessor Pairs and GCRB Moderator) meet over 1 day

The academic work is marked by Assessor Pairs and then the remainder of the e-portfolio is reviewed.

February 1st – March 1st Intentions submitted to GCRB Administrator who

assess eligibility and allocates eligible candidates a random 8 digit number

Number is put on to every page of the portfolio; the candidate’s name is removed and the portfolio becomes anonomised

April 1st Submission of electronic copy of full portfolio to

GCRB Administrator Sign-off Mentor and Manager send to the GCRB

Administrator their confidential references

GCRB Assessment Process from February 2011

April 2nd – 30th GCRB Administrator randomly selects

‘Assessor Pairs’ (consisting of GCRB Board members plus additional assessor) for each candidate

GCRB Administrator emails the essay and case studies to each Assessor Pair

The work is totally anonymous and identifiable by the 8-digit number

May 1st – 31st Assessor Pairs have one month to read

essay and case studies and prepare their assessment

June GCRB Meeting Assessment Panel (all Assessor Pairs

and GCRB Moderator) meet The academic work is marked by

Assessor Pairs and then the remainder of the e-portfolio is reviewed and the candidate’s identity is revealed

Moderator available to discuss borderline cases

10% of portfolios are audited

Additional Notes on New System

Timeframe for submissions is different: Intention submitted February, portfolio submission April

Portfolio content remains the same as

previous years but is now totally electronic

Mentors to become ‘Sign-off Mentors’.

This role to be phased in with new training updates. Existing Mentors will be able to perform the ‘Sign-Off’ role until 2013, to allow additional training to be completed

Sign-off Mentors and Managers write a

confidential reference that the candidate no longer sees

Primary and secondary assessors are

now replaced by ‘Assessor Pairs’ consisting of GCRB Board members and invited pool of assessors

Interviews with Primary Assessors no

longer take place Submission date for any Extenuating

Circumstances will be the following year (with no additional fee)

The categories ‘Minor’ and ‘Major’

amendments have been replaced with ‘deferred registration’

Prior to Intention Submission Sign-off Mentor assesses the sections of the

portfolio relating to clinical competency and signs off the following:

o Case logs (views all 50 cases and sits in on 5 consultations)

o Core Competencies (checks Appendices to portfolio)

o CPD (assesses reflective work) Counselling supervisor signs off both

counselling scenarios If work is not signed off by submission of

portfolio applicant cannot proceed to assessment phase

PASS

DEFERRED Resubmit amendments with next registration cohort

FAIL New portfolio required

Meeting of the Assessor Panel to assess the academic parts of the portfolio

Sign-off Mentor assesses the competency parts of the portfolio: case logs (sits in on 5 consultations, views the notes for each of the 50 cases), Core Competencies and CPD

Sign-off Mentor and

Manager send in confidential reference on candidate

+

Outcomes of GCRB Assessment Process from February 2011