AGM 2014 - CSI Anglophone Section, Lyon · 2014-10-14 · APESA AGM - October, 14th 2014 2...

1 APESA AGM - October, 14th 2014

AGM 2014!


Agenda

President’s Report -‐ Nathalie Perrin

Head of Sec9on’s Report -‐ Rob Miller

Treasurer’s Report -‐ Albarine KASPRZYK-‐BASTIEN

Elec9on of new board members

Cocktail


What is APESA (Associa9on des Parents de la Sec9on Anglophone) ?

•  The CSI Anglophone Sec0on (APESA) = The Bri0sh and the American Sec0ons

⇒  fully private + partly subsidized by Educa0on Na0onale ⇒  40 hours a week teaching by Anglophone Educa0on Na0onale

teachers.

•  APESA is a non-‐profit “associa0on 1901” run by a Board

•  APESA func0ons under French private law

•  APESA collects fees from its members to pay salaries and fund the administra0on of the sec0on.

•  APESA operates with a budget of 1M€ +

•  APESA directly employs 17 staff and works with 4 EdNat teachers


APESA Board func9oning •  What is the Board?

–  12 members elected for 2 years by parents at the AGM. –  ½ the Board renewed each year. –  4 execu0ve posi0ons: President, Vice-‐President, Treasurer, Secretary

•  Key roles

–  Selec0ng, suppor0ng and evalua0ng the Head of Sec0on –  Making policy decisions –  Ensuring the financial and legal security of the Sec0on –  Planning strategically for the future –  Maintaining excellent rela0onships with CSI administra0on, local

authori0es, Educa0on Na0onale authori0es –  Ensuring good communica0on –  Organizing social events within the Sec0on


The APESA board in 2013-‐2014… only 11 members –  Nathalie PERRIN, President –  Frédérique DI TULLIO, Vice President (re0ring) –  Eric POISSON, Treasurer (re0ring) –  Loïc OURY, Vice-‐treasurer (re0ring) –  Albarine KASPRZYK-‐BASTIEN, Vice-‐treasurer –  Anne LAURENCON-‐LOVITON, Secretary –  Anne CADOUX, Vice-‐secretary, Communica0on, social media

–  Karin TRIVIERE, HR, Board recruitment

–  Clarisse LAPILLONNE, HR –  Angus THOMPSON (re0ring)

–  Mike PEACOCK, Communica0on, Website, social media


•  Working with Rob Miller to improve the management of the Sec9on : –  Selng objec0ves and performance evalua0on –  Job descrip0ons for Head of Sec0on and all staff members –  Monthly mee0ngs –  Implemen0ng training plans –  Support on legal issues –  Support on recruitment decisions

Main achievements Selec9ng, suppor9ng and evalua9ng the Head of Sec9on


Main achievements Policy decisions

•  Implemen9ng the new “Conven9on Collec9ve” (= branch agreement) : –  Appoin0ng a new specialized lawyer –  Adap0ng contracts and working condi0ons accordingly (2 years of

work, collabora0on and nego0a0on) –  All this work had not been forecasted, planned, because no one was

able to envision what needed to be done, not even the lawyer ! –  Work Inspec0on control : administra0ve documents have been

reviewed according to their request. No follow up.


Main achievements Ensuring the financial security of the Sec9on

Treasurer’s report to come


Main achievements Planning strategically for the future

•  Inves9ng in New Technology –  Support of the HoS in his IT development plan for the sec0on

–  Purchasing new Macbooks and iPads, replacing the stolen Macbooks

–  Work with the Proviseur to store the IT material in a safe room

•  Review with HoS the reorganiza9on of APESA office –  First full year of outsourcing of the accounts : excellent performance.

–  Recruitment of a new part-‐0me bilingual administra0ve assistant

–  Excellent rela0onship and collabora0on Accountant / Lawyer / administra0ve assistant / Board

•  Board organiza9on : –  The work is done through working commiqees that report to the Board for decision

–  Beqer Board organiza0on thanks to our very efficient secretary

–  Con0nuing improvement…


Main achievements Maintaining excellent rela9onships with the CSI

•  Par9cipa9on to the ‘Conseil des Sec9ons interna9onales’

•  Work with M. Ferrari on a regular basis

•  Work with M. Ferrari to secure admission numbers

•  Work with French parents Federa9ons on different issues, including press and video communica9on

•  Links with CSI stake holders and lobby outside authori9es / Assist and support M. Ferrari in the 2nd Pôle ac9on

⇒  EMERGENCY : §  206 admissible students refused CSI wide

§  68 admissible students refused in the Anglo Sec0on : first 0me ever !


Main achievements Ensuring good communica9on / Organizing social events

New website:

WWW.CSIANGLO.ORG



New website: WWW.CSIANGLO.ORG

•  Op0mized for different screen sizes (including tablets and mobiles)

•  Will con0nue to improve services on the website

•  Sugges0ons welcome !



New email addresses:

•  Google-‐based email for all staff, teachers & students

•  All emails now @csianglo.org

•  Greater collabora0on with Google suite of apps

•  Cheaper and significantly more effec0ve solu0on than before



New format of newsleher – Newsbite -‐ under Tom Badou’s supervision


Main achievements Ensuring good communica9on / Organizing social events New parents Facebook page “CSI Anglophone Sec9on Parents”


Main achievements Ensuring good communica9on / Organizing social events •  Improving communica9on emailing to parents with Tom

Badou (usage of Mailchimp) =>

–  Beqer email delivery

–  Monitoring non deliveries

–  More user friendly and easier usage for Tom Badou

•  Christmas Apprecia9on giks for Teachers, Staff & CSI Admin

•  Board-‐staff mee9ng

•  Liaising with Welcome Commihee


Main achievements Total number of hours spent for the Sec9on

•  President: 180h = 2 days/month

•  Vice-‐president: 80h = 1 day/month

•  Secretary: 80h = 1 day/month

•  Treasurer: 80h = 1 day/month

•  7 Board members: 520h = 6 days/month => 0,9 days/month/ person

•  Total : around 940h => 134 days => 11days/month

•  Cost if we had to pay for the Board work:

How to value skilled volunteer work ?


2014 – 2015 in perspec9ve

•  Aker a silent period, revive the Development plan : Strategic planning for the future

•  Ahend the future Congrès des Sec9ons Interna9onales on April 1st and 2nd 2015

•  CSI 2nd Pole : lobbying, suppor9ng M. Ferrari, planning for the future

•  Finalizing the revamping of all legal documents

•  New primary reform : monitoring future changes and their implica9ons

•  Monitoring the EdNat decisions on different reforms that might impact the Sec9on (HR, finance, …)



•  A lawyer to coordinate our

legal ac0ons and the work of the external lawyer

•  Volunteers for ad hoc projects : ex : Ski Trip, social events, etc… if you don’t want to commit full 0me

•  If you feel you can contribute to a special subject, feel free to take ini0a0ve and come to us…

•  You can contact us and join the Board’s work any9me during the year…


Thank you … we would like to extend a big THANK YOU to all the people we have interacted and worked with in 2013-‐2014 : •  Rob Miller, for managing, innova0ng, teaching and his major roles in the different

organiza0ons that run the OIB and for pulling the Sec0on forward…

•  All the teaching staff, who make this Sec0on so dynamic and special…

•  Tom Badou, for his welcoming smile and his professionalism…

•  Elsa Labrosse, for having seqled smoothly and efficiently into the APESA team

•  The Welcome Commiqee, to help people seqling down when they arrive

•  All parent volunteers who help run the Library, video-‐club, ac0vi0es…

•  The French parents’ Federa0ons, for figh0ng for the children interests

•  INTERSEC for their support and all the cross-‐sec0ons events organized

•  M. Ferrari for his collabora0on and support and the CSI administra0on for trying to make the CSI a beqer place for our children…

•  All the APESA parents, for their support…


Thank you

… and we also want to THANK the Board members who are leaving the Board today for their precious contribu9on:

–  Frédérique Di TULLIO

–  Eric POISSON

–  Loïc OURY

–  Angus THOMSON


QUESTIONS ?


Agenda





Cocktail


The Sec9on in Figures

•  Students –  529 (543 in 2013; 553 in 2012) students

• Primary 124 (128) -‐ Collège 225 (216 ) -‐ Lycée 194 ‏(209) –  24 na0onali0es –  Average class size: 15.78 (14.2) (15.2P; 17.15C; 15L) students

•  Staff –  20(21/18) teachers –  1 administra0ve officer –  1 book-‐keeper

•  Parents –  1 Board of 12 elected, volunteer parents –  1 Group of volunteer parents (library/ac0vi0es – Primary/Collège/Lycée )

–  1 Welcome Commiqee ( volunteer parents)


New Teachers/Post of responsibili9es 2014/2015 •  Secondary Teaching :

§  Anna Coghlan (LL/HG/Drama)

§  Triona Cox (LL/HG/Media Studies)

§  Lisa Jones (replacing Nicola Hill) §  GCSE Exam Officer: Monique Magellan

•  Primary Teaching:

§  Katrina Fullerton §  Chloe Parlane


Results 2013/14 Brevet-‐OIB •  Brevet: 100% Pass

•  GCSE Lang (A-‐C): 100% Pass

•  GCSE Lit (A-‐C): 100% Pass

•  GCSE History (A-‐C): 100% Pass

•  GCSE Media Studies(A-‐C): 100% Pass

•  GCSE Maths (A-‐C): 100% Pass (75%A*A)

•  OIB : 61 students / 16 TB (26%) / 20 B (33%) / 16 AB (26%)/ 1 Fail


OIB Students -‐ Des9na9ons Universi9es outside France •  41 students made applica0ons to UK universi0es •  12 students made applica0ons to US and Canadian universi0es •  7 students made applica0ons to English taught courses in

Europe: Netherlands, Hungary, Spain, Romania, Sweden, Ireland Of the students who have confirmed their placements, here is a Selec0on of their des0na0ons: •  UK: Oxford, Kings College London, Imperial College, St

Andrews, No@ngham, Kent, Bristol, Glasgow •  USA/Canada: NYU, UBC, McGill, Toronto •  Elsewhere: Amsterdam University College, Trinity College

Ireland


Beyond the class room … Sec9on ac9vi9es 2014 -‐ 2015

Primary • Arts & Cra~s • Drama

• Book Club

Collège / Lycée • Theatre Club • Model United Na0ons

• Interna0onal Award • Basketball • Computer Club

• Press Club


Beyond the class room … Proposed trips -‐ 2013-‐14

•  Primary May 2015

•  6eme Snow Trip February 2015

•  4eme UK Trip February 2015

•  2e Drama Trip February 2015

•  1e London Trip April 2015

•  Te Retreat May 2015

•  3e Interna0onal Award Expedi0ons June 2015


2014 – 2015 and beyond …

The general aims of the sec9on remain the same

• The con0nued pursuit of excellence in teaching and learning

• The constant focus on pupil’s all-‐round development

• The ongoing commitment to developing the use of Appropriate Technology in the teaching/learning process


More specific challenges and aims for the coming year will be …

•  Development of a new Teaching and Guidance Team.

•  Places in the Sec0on (68 students who passed the test were not admiqed) and the school

•  Research lead teacher development of use of ICT in and out of the classroom


Projects

ILYMUN 2015 (22-‐24th January)

Student run Model United Conference organised by the MUN clubs of the CSI/ISL for 350-‐500 2e-‐Te students.


Apesa teachers con0nue to be ac0ve members in the following organisa0ons: ASIBA-‐ hqp://www.asiba.info AAMIS-‐ hqp://www.aamis.net ELSA-‐ hqp://www.elsa-‐france.org

Organisa9ons


Thanks

•  French Administra0on •  Apesa Board •  Parent volunteers •  Apesa Teaching and administra0ve Staff •  Students


QUESTIONS ?


Agenda





Cocktail


APESA -‐ Budget

•  Les variables du budget: –  Le nombre d’élèves: celui est connu seulement en début d’année

scolaire (septembre), et il varie en cours d’année. –  Les salaires: le coût des rémunéra0ons peut varier en cours d’année

et ils représentent 89% des coûts de la sec0on. –  Les Frais de scolarité, décidés en avril en cours d’exercice pour

l’exercice suivant.

•  Comment équilibrer le budget ?


Evolu9on du nombre d’élèves: une baisse annoncée

2011-‐12 550 élèves 2013-‐14 536 élèves 2014-‐15 529 élèves

La capacité de la sec9on anglophone est limitée par §  la capacité maximale de l’établissement et §  l’alloca9on des places entre les différentes sec9ons, décidée par l’éduca9on na9onale Chaque année, des élèves qui ont réussi les tests d’admission ne peuvent intégrer la sec9on en raison de l’absence de place disponibles.

520

525

530

535

540

545

550

555

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

APESA : nombre d'élèves 2005- 2014


Recehes et dépenses en évolu9on parallèle

-50

-40

-30

-20

-10

0

10

20

30

40

50

400

500

600

700

800

900

1000

1100

1200

1300

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

Res

ult -

K E

uros

Rev

enue

& C

osts

- K

Euro

s

APESA : Results 2005 - 2014

Revenue

Costs

Result


2013-‐2014 : Un résultat conforme au budget

Pourquoi? •  Des receqes de scolarité conforme au budget

•  Des produits financiers légèrement en augmenta0on, malgré des taux en baisse => Op0misa0on des flux de trésorerie et placement de l’excédent.

•  Un abaqement sur la taxe sur les salaires en augmenta0on de 13K€

•  Un poste de charge maitrisé

=> Un budget prévisionnel prudent et respecté !

Réel2013-14

Budget2013-14 Ecart

Nombre moyen d'élèves 535 535 0

Recettes scolarité 1 144 1 119 25 Produits financiers 16 15 1 reprises 19 19 Total recettes 1 179 1 134 45

Formation 8 10 2 Missions 9 12 3 Recrutement 9 5 4 - Fonctionnement et honoraires 36 21 15 - Mobilité géographique 6 4 2 - Frais administratifs 33 16 17 - Livres scolaires et mat pédagogique 12 6 6 - Activités 13 11 2 - Amortissements 10 7 3 - Provision 1 5 4 Impots 4 4 - Total dépenses hors salaires 141 101 40 -

Salaires 683 663 20 - Charges sociales 348 365 17

Total dépenses 1 172 1 129 43 -

Résultats 7 5 2


Une trésorerie suffisante en cas de crise

La situa9on financière de l’APESA est saine et possède une marge de sécurité confortable, permehant de payer salaires et dehes en cas de crise (dissolu9on de l’associa9on ou absence de recehes)

•  Réserve suffisante pour 3 mois de salaires

•  50% des coûts hors salaires seraient couverts

•  Il resterait un excédent de 25 k€

Valeurs mobilières + disponibles 578 Actifs DiversDettes Fournisseurs & autres dettes 124 - Produits constatés d'avance 120 - Provisions 32 - Liquidité 302 Capitaux propres 327 Actif immobilisé 25 - Liquidité 302 Salaires / mois 57 Charges / mois 29 Dépenses hors salaires / mois 7 Total / mois 93

à 3 mois 278 exces de liquidité a 3 mois 25

Réserve de Liquidité au 31-08-2014


Un bilan excédentaire

Comment affecter l’excédent de 7375€ de cehe année ?

•  Renforcer les réserves financières de l’associa0on pour amor0r la baisse prévisible des effec0fs dans un avenir proche en aqendant l’ouverture d’un nouveau pôle qui devrait augmenter la capacité d’accueil

•  Renouvellement et améliora0on du parc informa0que de la sec0on au service des élèves (IPAD)

•  Prévoir les ac0ons du Plan de développement


Cer9fica9on des comptes de l’Apesa


Budget 2014-‐15: les hypothèses de travail

• 529 élèves en moyenne sur l’année – A ce jour 529 élèves

• 2% d’augmenta9on des salaires de l’équipe conformément aux accords salariaux

• 20 700 € au budget pour des honoraires et conseils – y compris externalisaIon de la comptabilité et la paie

• 8 000 € au budget pour couvrir les frais de déplacement des accompagnateurs de voyage scolaire

• 12 000 € d’invesBssements en IT, amorBs sur 3 ans – AcquisiIon et remplacement de matériel

• Une augmenta9on des frais de scolarité contenue: 2%


Budget 2014 – 15

• Objec9f d’un budget équilibré •  Des hypothèses prudentes –  Nombre d’élèves –  Provisionner dépenses et impayés •  Conserver la poli9que des pe9tes classes –  Max 20 élèves par classe à maintenir dans toute la sec0on

•  Inves9ssements pour garan0r la qualité de l’enseignement (matériel, forma0on, etc.)

•  Point de vigilance : contenir les dépenses hors salaires, contenir le poste honoraire

• Augmenta9on limitée des frais de scolarité à 2%

Budget2014-2015

Réel2013-14 Ecart

Nombre moyen d'élèves 525 535 -10

Recettes scolarité 1 162 1 144 18 Produits financiers 14 16 2 - reprises 19 19 - Total recettes 1 176 1 179 3 -

0Formation 11 8 3 Missions 11 9 2 Recrutement 3 9 6 - Fonctionnement et honoraires 22 36 14 - Mobilité géographique 6 6 1 - Frais administratifs 19 33 14 - Livres scolaires et mat pédagogique 4 12 8 - Activités 12 13 1 - Amortissements 14 10 4 Provision 5 - 5 Impots 5 4 1 Total dépenses hors salaires 111 140 29 -

Salaires 690 683 7 Charges sociales 373 348 25

Total dépenses 1 174 1 171 3

Résultats 2 8 6 -


En résumé:

•  Un résultat à l’équilibre •  Une baisse d’effec9f prévisible •  Pour le budget 2014/2015 :

–  Moyenne de 529 élèves sur l’année –  Main0en de la poli0que de l’effec0f réduits en classe (max. 20

élèves) –  Des inves0ssements pour maintenir la qualité de l’enseignement

dans la sec0on –  2% d’augmenta0on de salaires conformément aux accords

salariaux –  Limiter l’augmenta0on des frais de scolarité à 2%


QUESTIONS ?


Agenda





Cocktail


APESA AGM -‐ October 14th 2014 Elec9on of new board members

List of candidates (9 for 6 places) -‐  Sylvie BRISSET -‐  Isabelle DARLOW -‐  Laurence JENOUDET -‐  Ratna LAKSANA -‐  Anne LAURENCON-‐LOVITON (current secretary) -‐  Cyril NIDEA -‐  Ira NOVECK -‐  Karen REILLY -‐  Esther WICK


Agenda





Cocktail


APESA AGM

AGM 2014 - CSI Anglophone Section, Lyon · 2014-10-14 · APESA AGM - October, 14th 2014 2...

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