AGENDA - WVM Documents/170905A.pdf · 5.2 AGREEMENTS WITH CROSS HATCH EATERY AND CREATIVE JUS FOR...

WEST VALLEY – MISSION COMMUNITY COLLEGE DISTRICT

B O A R D O F T R U S T E E S

AGENDA

MISSION COLLEGE SEPTEMBER 5, 2017 B O A R D O F T R U S T E E S A d r i e n n e G r e y ∙ P r e s i d e n t A n n e K e p n e r ∙ V i c e P r e s i d e n t S u s a n F i s h R a n d i K i n m a n J a c k L u c a s R o b e r t O w e n s K a r l W a t a n a b e L a n i Y o s h i m o t o ∙ M C S t u d e n t T r u s t e e

R o b e r t A n d r a d e ∙ W V C S t u d e n t T r u s t e e

P a t r i c k S c h m i t t ∙ C h a n c e l l o r

GUIDELINES FOR PUBLIC PARTICIPATION IN BOARD OF TRUSTEES MEETINGS The following instructions are intended as a guide for members of the public who wish to address the Board of Trustees. These guidelines are in the interest of giving the Board a fair opportunity to hear a diversity of viewpoints. Oral Communications from the Public (Items Not Listed on the Agenda) You are asked to sign up at the beginning of the meeting, using the form provided at the entrance to the Board Room, but you are not required to do so. The completed form should be submitted to the Board Clerk. When you make your presentation, approach the podium, wait to be recognized by the President of the Board, and identify yourself and the topic you wish to discuss. Limit your presentation to three (3) minutes. Public Discussion (Items Listed on the Agenda) We welcome comments from the public specific to items that are part of the Board agenda for that meeting. In fairness to those who wish to speak and as a courtesy to those who have come to listen, we request that you adhere to the following guidelines: If you wish to speak, you are asked to provide a completed form to the Board Clerk, but you are not required to do so. When the Board President opens an item for discussion and calls for speakers, approach the podium, identify yourself, and limit your presentation to three (3) minutes. If you wish to give an opinion which has already been expressed by others, please do not be repetitive. The President may impose additional time limitations on any major discussions involving multiple speakers. All Oral Communications Should the sum of “Oral Communications” require more thirty (30) minutes, the Board President may proceed with the balance of the agenda and return to “Oral Communications…” before “Trustee Comments.” ADJOURNMENT TIME

Pursuant to District Policy, Regular Board meetings will be adjourned not later than 11:00 p.m. unless continued by a majority vote of the Board members present. DOCUMENTS PROVIDED TO THE BOARD OF TRUSTEES In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Board of Trustees in connection with this agenda are available in the Chancellor’s Office, 14000 Fruitvale Avenue, Saratoga, CA, 95070, at the time they are distributed to the Board. In compliance with the Americans with Disabilities Act, individuals needing special accommodations should contact the Chancellor’s Office at 408-741-2011. Notification 24 hours prior to the meeting will allow the District to make reasonable arrangements to ensure accessibility.

(A) = Action ( I ) = Information

Table of Contents

Agenda 3Minutes of the August 1, 2017, Board of Trustees Meeting

Minutes of the August 1, 2017, Meeting 10Minutes Attachment 20

WEST VALLEY COLLEGE APPROVAL FOR EXPENDITURESEXCEEDING $100,000 TO BE DISBURSED TOCONSORTIUM PARTNERS COLLABORATING IN THE AB-86CALIFORNIA CAREER PATHWAY TRUST GRANT FROMTHE CALIFORNIA DEPARTMENT OF EDUCATION

5.1 WEST VALLEY COLLEGE APPROVAL FOREXPENDITURES EXCEEDING $100,000 TO BEDISBURSED TO CONSORTIUM PARTNERSCOLLABORATING IN THE AB-86 CALIFORNIACAREER PATHWAY TRUST GRANT FROM THECALIFORNIA DEPARTMENT OF EDUCATION 23

AGREEMENTS WITH CROSS HATCH EATERY ANDCREATIVE JUS FOR FACILITY USE

5.2 AGREEMENTS WITH CROSS HATCH EATERYAND CREATIVE JUS FOR FACILITY USE 25

PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THEBOARD OF TRUSTEES

6.1 Personnel Transactions 27SANTA CLARA COUNTY TREASURY INVESTMENTPORTFOLIO STATUS

7.1 SCC Investment Update 29REVIEW OF PURCHASE ORDER TRANSACTIONS

7.2 PO Report 30Attach. 7.2 PO Report 31

APPOINTMENT TO CITIZENS’ BOND OVERSIGHTCOMMITTEE (CBOC)

7.3 CBOC membership 34MICROSOFT CAMPUS AGREEMENT FOR FISCAL YEAR2017/18

7.4 Microsoft Campus Agreement 36ASSIGNMENT OF AGREEMENT FOR ON-GOINGARCHITECTURAL SERVICES WITH DLR GROUP, INC.

7.5 DLR Group - on-going architect 38APPROVE CONTRACT INCREASE WITH CONSOLIDATEDENGINEERING LABORATORIES FOR SPECIAL TESTINGAND INSPECTION SERVICES

7.6 Contract increase - Cons. Eng. Labs for WVCFacilities Bldg. 40

PROPOSITION 30 EDUCATION PROTECTION ACCOUNT(EPA) SPENDING PLAN

7.7 EPA spending plan FY 17-18 42FINANCIAL STATEMENTS AND BUDGET ADJUSTMENTS

7.8 4th Qtr. budget adjustments 44

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Attach. 7.8 4th Qtr. budget adjustments 462016-17 CCFS 311 FOURTH QUARTER FINANCIAL REPORT

7.9 4th Qtr. 311 Report 56Attach. 7.9 4th Qtr. 311 Report 58

EXTEND EXECUTIVE CONTRACT: ASSOCIATE VICECHANCELLOR OF HUMAN RESOURCES

6.2 EXTEND EXECUTIVE CONTRACT: ASSOCIATEVICE CHANCELLOR OF HUMAN RESOURCES 61

EXTEND EXECUTIVE CONTRACT: MISSION COLLEGEPRESIDENT

6.3 EXTEND EXECUTIVE CONTRACT: MISSIONCOLLEGE PRESIDENT 63

EXTEND EXECUTIVE CONTRACT: VICE CHANCELLOR6.4 EXTEND EXECUTIVE CONTRACT: VICECHANCELLOR 65

ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BEACTED UPON BY THE BOARD OF TRUSTEES

6.5 ADMINISTRATIVE PERSONNEL TRANSACTIONSTO BE ACTED UPON BY THE BOARD OF TRUSTEES 67

RESOLUTION NO. 17090501 TO ESTABLISH THE 2017-2018APPROPRIATIONS LIMIT

7.10 Resolution - GANN Limit 68Attach. 7.10 Resolution - GANN Limit 71

2017/2018 FINAL BUDGET7.11 FY 17-18 Final Budget 72

CONTRACT LANGUAGE UPDATES: CHANCELLOR8.1 CONTRACT LANGUAGE UPDATES:CHANCELLOR 748.1 Attachment 1 76

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WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES MEETING

TUESDAY, SEPTEMBER 05, 2017 Mission College

3000 Mission College Blvd., Santa Clara, CA 95054

6:00 p.m. Public Session Campus Center Room 219 6:01 p.m. Closed Session Campus Center Room 219 7:00 p.m. Public Session TAV-130

1.0 CALL TO ORDER – PUBLIC SESSION

1.1 Roll Call Oral

1.2 Oral Communication from the Public on Closed Session Agenda Members of the audience may address the Board on any item listed on the Closed Session agenda. Comments will be limited to three (3) minutes per agenda item, with a total of fifteen (15) minutes of public comment on an item unless waived by the Board. Oral

2.0 ADJOURN TO CLOSED SESSION DIRECTION TO LABOR NEGOTIATORS Provide direction to Associate Vice Chancellor of Human Resources, Albert Moore, and Chancellor Patrick Schmitt, District-designated representatives, regarding negotiations with WVMFT/AFT Local 6554, WVMCEA, Teamsters, and POA (Government Code 54957.6); and to Chancellor Patrick Schmitt regarding unrepresented groups.

3.0 RECONVENE PUBLIC SESSION

3.1 Pledge of Allegiance Oral

3.2 Report of Closed Session Action Oral

3.3 Approval of the Order of the Agenda (A) Oral

3.4 APPROVAL OF THE MINUTES (A) 10 Approval of the Minutes of the August 1, 2017, Board of Trustees Meeting

Minutes of the August 1, 2017, Meeting

3.5 PRESENTATIONS/RECOGNITIONS Oral Recognition of Sergeant Kevin Borges for His Promotion to the Rank of Sergeant

Demonstration of BoardDocs Board Agenda Management System

Educational and Student Services Presentation 2017/18 Final Budget Presentation Presenter: Vice Chancellor Ed Maduli

3.6 Oral Communications from the Public

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This portion of the meeting is reserved for persons desiring to address the Board on any matter not on the agenda. No action will be taken.

Public comments on items on the agenda will be taken at the time the item is discussed by the Board.

3.7 Written Communications from the Public Oral

4.0 UNFINISHED BUSINESS- There is none.

APPROVAL OF CONSENT AGENDA ACTION ITEMS (A) Action items will be acted upon in one motion unless they are removed from the Consent Agenda. Information items will not be discussed unless they are removed from the Consent Agenda.

5.0 COLLEGE PROGRAMS AND SERVICES – Consent Agenda

5.1 WEST VALLEY COLLEGE APPROVAL FOR EXPENDITURES EXCEEDING $100,000 TO BE DISBURSED TO CONSORTIUM PARTNERS COLLABORATING IN THE AB-86 CALIFORNIA CAREER PATHWAY TRUST GRANT FROM THE CALIFORNIA DEPARTMENT OF EDUCATION (A) 23

Recommendation: That the Board of Trustees’ authorize the administration to open the following purchase orders for Consortium Members actively participating in the Water Career Pathways Grant, as follows: ENTITY AMOUNT 1. East Side Union High School District $250,000.00 2. Morgan Hill Unified School District $115,000.00 3. College of San Mateo $110,000.00 4. Industry Initiatives for Science and $105,000.00 Math Education (IGNITE)

5.1 WEST VALLEY COLLEGE APPROVAL FOR EXPENDITURES EXCEEDING $100,000 TO BE DISBURSED TO CONSORTIUM PARTNERS COLLABORATING IN THE AB-86 CALIFORNIA CAREER PATHWAY TRUST GRANT FROM THE CALIFORNIA DEPARTMENT OF EDUCATION

5.2 AGREEMENTS WITH CROSS HATCH EATERY AND CREATIVE JUS FOR FACILITY USE (A) 25

Recommendation: That the Board of Trustees authorize the administration to permit non-exclusive use of the Freeberg Hospitality Management facility to Cross Hatch Eatery and Creative Jus from September 6, 2017 to July 30, 2018, with an option for a one-year renewal. The agreement is for long term facilities use (exceeding a fourteen-day total over the fiscal year) to support Mission College catering operations.

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5.2 AGREEMENTS WITH CROSS HATCH EATERY AND CREATIVE JUS FOR FACILITY USE

6.0 HUMAN RESOURCES – Consent Agenda

6.1 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES (A) 27

Recommendation: That the Board of Trustees approve the listed personnel transactions. Appointment(s) Classified a. Rima Rahnemoon, Financial Technician, WVMCEA Unit, Range 59 ($4,670.42-$6,123.58),

Finance, West Valley-Mission Community College District, effective September 11, 2017. b. Patrick Spink, Office Coordinator, WVMCEA Unit, Range 59 ($4,670.42-$6,123.58), EOPS,

West Valley College, effective September 11, 2017. Interim Appointment(s) Temporary Academic a. Jillian Borchard, temporary appointment, Fall 2017 semester. Instructor, Communication

Studies, West Valley College, effective August 25, 2017, through December 31, 2017. Temporary Assignments Classified a. Saul Zendejas, temporary increase for additional duties assigned, Athletic Trainer, WVMCEA

Unit, Range 62 ($5,003.25-$6,578.25), Kinesiology, Mission College, extend through December 31, 2017.

b. Christopher Bibat, temporary out-of-class assignment, Financial Analyst, WVMCEA Unit, Range 73 ($6,348.33-$8,384.25), Administrative Services, Mission College, extend through September 24, 2017.

6.1 Personnel Transactions

7.0 BUSINESS AND FINANCE – Consent Agenda

7.1 SANTA CLARA COUNTY TREASURY INVESTMENT PORTFOLIO STATUS ( I ) 29

Recommendation: That the Board of Trustees review the Santa Clara County Treasury Investment Portfolio Status.

7.1 SCC Investment Update

7.2 REVIEW OF PURCHASE ORDER TRANSACTIONS ( I ) 30 Recommendation: That the Board of Trustees review Purchase Order

transactions. 7.2 PO Report Attach. 7.2 PO Report

7.3 APPOINTMENT TO CITIZENS’ BOND OVERSIGHT COMMITTEE (CBOC) (A) 34

Recommendation: That the Board of Trustees approve the appointment of Ms. Brigit Espinosa and Mr. Mike Foulkes to the CBOC.

7.3 CBOC membership

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7.4 MICROSOFT CAMPUS AGREEMENT FOR FISCAL YEAR 2017/18 (A) 36 Recommendation: That the Board of Trustees approve the Microsoft

Campus Agreement for FY 2017-18 in the amount of $117,219. 7.4 Microsoft Campus Agreement

7.5 ASSIGNMENT OF AGREEMENT FOR ON-GOING ARCHITECTURAL SERVICES WITH DLR GROUP, INC. (A) 38

Recommendation: That the Board of Trustees approve the Assignment of Agreement for On-Going Architectural Services with DLR Group, Inc.

7.5 DLR Group - on-going architect

7.6 APPROVE CONTRACT INCREASE WITH CONSOLIDATED ENGINEERING LABORATORIES FOR SPECIAL TESTING AND INSPECTION SERVICES (A) 40

Recommendation: That the Board of Trustees approve a contract increase with Consolidated Engineering Laboratories in the amount of $73,702.91 for special testing and inspection services for the Facilities Replacement Building project at West Valley College.

7.6 Contract increase - Cons. Eng. Labs for WVC Facilities Bldg.

7.7 PROPOSITION 30 EDUCATION PROTECTION ACCOUNT (EPA) SPENDING PLAN (A) 42

Recommendation: That the Board of Trustees approve the spending plan for the Education Protection Account for fiscal year 2017-18.

7.7 EPA spending plan FY 17-18

7.8 FINANCIAL STATEMENTS AND BUDGET ADJUSTMENTS (A) 44 Recommendation: That the Board of Trustees approve the financial

statements and budget adjustments as specified for the period of April 1, 2017, through June 30, 2017 (Fourth Quarter).

7.8 4th Qtr. budget adjustments Attach. 7.8 4th Qtr. budget adjustments

7.9 2016-17 CCFS 311 FOURTH QUARTER FINANCIAL REPORT (A) 56 Recommendation: That the Board of Trustees accept the 2016-17 Fourth

Quarter Financial Report and authorize Fiscal Services staff to forward the CCFS-311Q Report to the California Community Colleges Chancellor’s Office (CCCCO).

7.9 4th Qtr. 311 Report Attach. 7.9 4th Qtr. 311 Report

REGULAR ORDER OF AGENDA

5.0 COLLEGE PROGRAMS AND SERVICES - There are no items.

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6.0 HUMAN RESOURCES

6.2 EXTEND EXECUTIVE CONTRACT: ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES (A) 61

Recommendation: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the extension of Associate Vice Chancellor of Human Resources Albert M. Moore’s contract from July 1, 2018, through June 30, 2021.

6.2 EXTEND EXECUTIVE CONTRACT: ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES

6.3 EXTEND EXECUTIVE CONTRACT: MISSION COLLEGE PRESIDENT (A) 63 Recommendation: That the Board of Trustees, per Government Code

section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the extension of President Peck’s contract from July 1, 2018, through June 30, 2021.

6.3 EXTEND EXECUTIVE CONTRACT: MISSION COLLEGE PRESIDENT

6.4 EXTEND EXECUTIVE CONTRACT: VICE CHANCELLOR (A) 65 Recommendation: That the Board of Trustees, per Government Code

section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the addendum to add a one year extension to Vice Chancellor Edralin Maduli’s contract to end June 30, 2020.

6.4 EXTEND EXECUTIVE CONTRACT: VICE CHANCELLOR

6.5 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES (A) 67

Recommendation: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the

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open meeting. Subsequent to the report, that the Board approve the following transactions. Appointment(s) a. John Vlahos, to Dean (Health, Human Development & Intercollegiate Athletics), West

Valley College, Range 25 ($10,967.67-$12,673.25/per month); effective September 11, 2017. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

6.5 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES

6.5 Attachment 1

7.0 BUSINESS AND FINANCE

7.10 RESOLUTION NO. 17090501 TO ESTABLISH THE 2017-2018 APPROPRIATIONS LIMIT (A) 68

Recommendation: That the Board of Trustees adopt Resolution No. 17010501 to establish the 2017-2018 appropriations limit at $218,817,700.

7.10 Resolution - GANN Limit Attach. 7.10 Resolution - GANN Limit

7.11 2017/2018 FINAL BUDGET (A) 72 Recommendation: 1.That the Board of Trustees conduct a Public Hearing

on September 5, 2017, as part of consideration of this item in order to receive comments on the Final Budget, and 2.That the Board of Trustees adopt the FY 2017/2018 Final Budget.

7.11 FY 17-18 Final Budget

8.0 BOARD

8.1 CONTRACT LANGUAGE UPDATES: CHANCELLOR (A) 74 Recommendation: That the Board of Trustees, per Government Code

section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the new contract with the Chancellor, which incorporates the salary, benefits, and extension approved after being read aloud and discussed at the Board meeting of August 1, 2017, as well as the proposed changes to the Chancellor’s contract language under Paragraph 9 - Termination of Contract -Subsection b – Resignation. (Please note, the contract also includes, as do all executive contracts, an allowance for expenses and the option of a doctoral stipend, which also will be enumerated at this time.)

6.6 CONTRACT LANGUAGE UPDATES: CHANCELLOR 6.6 Attachment 1

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9.0 INFORMATION REPORTS AND ITEMS FOR FUTURE BOARD CONSIDERATION

9.1 ACADEMIC SENATE UPDATE (Thais Winsome) (Gretchen Ehlers) ( I ) Oral

9.2 CLASSIFIED SENATE UPDATE (Brian Goo) (Cheryl Massa) ( I ) Oral

9.3 STUDENT SENATE UPDATE (Navsan Sharma) (Mikela Lazari) ( I )

9.4 MISSION COLLEGE UPDATE (Daniel Peck) ( I ) Oral

9.5 WEST VALLEY COLLEGE UPDATE (Brad Davis) ( I ) Oral

9.6 ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES REPORT (Albert Moore) ( I ) Oral

9.7 VICE CHANCELLOR’S REPORT (Ed Maduli) ( I ) Oral

9.8 CHANCELLOR’S REPORT (Patrick Schmitt) ( I ) Oral

9.9 STANDING COMMITTEE REPORT ( I ) Oral ▪ Audit and Budget Oversight Committee

9.10 TRUSTEE COMMENTS ( I ) Oral ADJOURNMENT

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UNAPPROVED MINUTES OF THE AUGUST 1, 2017, BOARD OF TRUSTEES MEETING

ITEM 3.4 ACTION ITEM

SEPTEMBER 5, 2017 PREPARED BY: TRACY JOHNSON

1.0 CALL TO ORDER - PUBLIC SESSION Public session was called to order at 6:04 p.m.

1.1 Roll Call Present: Board President Adrienne Grey; Trustees Susan Fish, Anne Kepner, Randi Kinman, Jack Lucas, Bob Owens, and Chancellor Schmitt. Student Trustees: Robert Andrade and Lani Yoshimoto (7:00) Absent: Trustee Karl Watanabe

1.2 Oral Communications from the Public on Closed Session Agenda – There were none.

2.0 ADJOURN TO CLOSED SESSION The Board adjourned to Closed Session at 6:04 p.m. There was one agendized item:

DIRECTION TO LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54957.6 Provide direction to Associate Vice Chancellor of Human Resources, Albert Moore, and Chancellor Patrick Schmitt, District-designated representatives, regarding negotiations with WVMFT/AFT Local 6554, WVMCEA, Teamsters, and POA and to Chancellor Patrick Schmitt regarding unrepresented groups.

3.0 RECONVENE PUBLIC SESSION Public Session reconvened at 7:15 p.m.

3.1 PLEDGE OF ALLEGIANCE All present recited the Pledge of Allegiance.

3.2 REPORT OF CLOSED SESSION ACTION Board President Adrienne Grey reported that no action was taken.

3.3 APPROVAL OF THE ORDER OF THE AGENDA Action Taken: It was M/S/P 6/0/1 (Owens/Lucas; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to approve the order of the agenda. Student Trustees: Two yes votes

3.4

3.5

APPROVAL OF THE MINUTES OF THE JUNE 27, 2017, SPECIAL MEETING AND THE JULY 11, 2017, REGULAR BOARD OF TRUSTEES MEETING.

Action Taken: It was M/S/P 6/0/1 (Lucas/Owens; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to approve the minutes of the June 27, 2017, Special Meeting and the July 11, 2017, Regular Board of Trustees meeting. Student Trustees: Two yes votes

PRESENTATIONS/RECOGNITIONS Project Labor Agreement Update

Vice Chancellor Ed Maduli and Mr. Bob Bush from Campus Dynamics provided an update regarding the District’s Project Labor Agreement (PLA): The Board of Trustees discussed Project Labor Agreements at the May 8 and November 13, 2012, Board meetings. At the December 11, 2012, Board meeting, the Vice Chancellor presented a study of Project Labor Agreements. Per direction of the Board, the Vice Chancellor drafted a proposed PLA with Santa Clara & San Benito Counties Building & Construction Trades Council (SCBTC). The proposal was sent to Neil Struthers,

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CEO of SCBTC, on February 21, 2013. On August 20, 2013, the Board of Trustees approved a PLA pilot project study with SCBTC for the construction of the Applied Arts & Sciences Building at West Valley College. To evaluate the efficacy of a PLA for the West Valley-Mission Community College District, stakeholders were identified, ample opportunities for discourse took place, metrics acceptable for all stakeholders were developed using both quantitative and qualitative instruments, and means were developed to overcome the challenges of a single-project pilot and account for variables that might skew results. Mr. Maduli discussed the metrics, the variables and impacts, the project costs, local participation, the project schedule, and stakeholder surveys. Evaluation and conclusions included: • Many factors influenced project outcomes: regulatory factors, local governance, project-specific factors,

and economic conditions • Regional construction market conditions have had disproportionate impact on cost of this project • Unknown conditions and owner-directed changes played a dominant role in schedule variance • Local participation on this project was well within norms • Stop Notices were minimal and workplace disruptions were non-existent –no impact on project schedule,

cost, or job site harmony – unrelated lawsuit pending • Minimal administrative overhead was evidenced for the District as result of PLA • Stakeholder opinions regarding the PLA, its impact, and efficacy appear to be pre-established with little or

no empirical basis • No conclusive evidence that PLA had adverse or favorable impact on observable metrics for this Project Board members asked questions and thanked Mr. Maduli for the information.

The entire presentation is attached as part of Appendix A.

3.6 ORAL COMMUNICATIONS FROM THE PUBLIC There were none.

3.7 WRITTEN COMMUNICATIONS FROM THE PUBLIC Executive Assistant to the Board of Trustees, Tracy Johnson, indicated that none had been received.

4.0 UNFINISHED BUSINESS - There was none.

APPROVAL OF THE CONSENT AGENDA

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Action Taken: It was M/S/P 6/0/1 (Lucas/Fish; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to approve the Consent Agenda items as presented. Student Trustees: Two yes votes

Consent Agenda Items are attached to these minutes as Appendix A.

PROJECT ASSIGNMENT AGREEMENT WITH WRNS ARCHITECTS FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MAIN BUILDING DEMOLITION AND LANDSCAPE PROJECT AT MISSION COLLEGE A discussion was held. Action Taken: It was M/S/P 6/0/1 (Kepner/Owens; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to approve the Project Assignment Agreement with WRNS Architects in the amount of $590,000 for architectural and engineering services for the Main Building Demolition and Landscaping project at Mission College. Student Trustees: Two yes votes

REGULAR ORDER OF AGENDA

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5.0 COLLEGE PROGRAMS AND SERVICES

5.7 COLLEGE AND CAREER ACCESS PATHWAYS (AB 288) DUAL ENROLLMENT PARTNERSHIP AGREEMENT WITH FREMONT UNION HIGH SCHOOL DISTRICT AND MISSION COLLEGE A discussion was held. Board President Grey opened a public comment period. WVMFT/AFT Local 6554 President, Ann Marie Wasserbauer, addressed the Board. The union is pleased that the District is making connections with high schools and providing opportunities for students. It is working with Associate Vice Chancellor Moore and President Peck regarding working conditions under the implementation of the partnership. Ms. Wasserbauer discussed pertinent details of the agreement and how its implementation will affect the teaching and learning conditions of students and faculty, and particularly discussed hiring practices. Chancellor Schmitt indicated that the District will honor the contract in each and every provision. Ms. Grey closed the public comment period. Action Taken: It was M/S/P 6/0/1 (Lucas/Kinman; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to approve the College and Career Access Pathways (CCAP) Dual Enrollment Partnership Agreement with Fremont Union High School District (FUHSD). Student Trustees: Two yes votes

6.0 HUMAN RESOURCES

6.2 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES

Action Taken: It was M/S/P 6/0/1 (Owens/Kepner; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None;

Absent: Watanabe) to approve the following transactions. Prior to the Board taking final action, a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, was verbally reported at the meeting.

Student Trustees: Two yes votes Transfers a. Mina Jahanshahi, Administrative Unit, from Dean (Instructional Technology), Range 25 ($10,967.67-

$12,673.25/per month), to Dean (Strong Workforce), Range 25 ($10,967.67-$12,673.25/per month); effective July 1, 2017. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

Temporary Assignments b. Matais Pouncil, Administrative Unit, from Dean (Student Services), Range 25 ($10,967.67-$12,673.25/per

month), to Acting Vice President, Instruction, Range 30 ($12,408.92-$15,470/per month); effective July 17, 2017, through December 31, 2017. Compensation paid in the form of fringe benefits shall be limited by the coverage selected from $11,741-$28,270 on an annual basis. This employee also receives a Doctorate Award in the amount of $125 per month.

c. Herlisa Hamp, temporary 7% increase for additional duties assigned, Program Director II, Student Programs, Administrative Unit, Range 21 ($9,936.17-$12,387.25/per month); effective July 17, 2017, through December 31, 2017. Compensation paid in the form of fringe benefits shall be limited by the coverage selected from $11,741-$28,270 on an annual basis.

6.3 PUBLIC OPPORTUNITY FOR COMMENT AND ADOPTION OF THE TEAMSTERS LOCAL 856 (SUPERVISORS UNIT) INITIAL PROPOSALS TO THE WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT IN REOPENER NEGOTIATIONS Board President Grey opened a public comment period. There were no comments. President Grey closed the public comment period. Action Taken:

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It was M/S/P 6/0/1 (Kepner/Owens; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to adopt the Teamsters Local 856 (Supervisors Unit) initial proposals to the West Valley-Mission Community College District in reopener negotiations. Student Trustees: Two yes votes

6.4 PUBLIC OPPORTUNITY FOR COMMENT AND ADOPTION OF THE WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT INITIAL PROPOSALS TO THE TEAMSTERS LOCAL 856 (SUPERVISORS UNIT) IN REOPENER NEGOTIATIONS Board President Grey opened a public comment period. There were no comments. President Grey closed the public comment period. Action Taken: It was M/S/P 6/0/1 (Owens/Kepner; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to adopt the West Valley-Mission Community College District initial proposals to the Teamsters Local 856 (Supervisors Unit) in reopener negotiations. Student Trustees: Two yes votes

6.5 RESOLUTION 17080101, ELECTING TO BE SUBJECT TO THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT AT UNEQUAL AMOUNTS FOR EMPLOYEES AND ANNUITANTS WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION; AND - RESOLUTION 17080102, ELECTING TO BE SUBJECT TO SECTION 22895 TO ESTABLISH HEATLH VESTING REQUIREMENTS FOR FUTURE ANNUITANTS UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION; AND - RESOLUTION 17080103, ELECTING TO BE SUBJECT TO SECTION 22819.1 FOR FAMILY MEMBERS OF A DECEASED ANNUITANT WITHOUT A WARRANT UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION Action Taken: It was M/S/P 6/0/1 (Kepner/Owens; Fish, Aye; Grey, Aye; Kepner, Aye; Kinman, Aye; Lucas, Aye; Owens, Aye; Watanabe, Absent) to adopt the following resolutions: Resolution 17080101, electing to be subject to the Public Employees' Medical and Hospital Care Act (PEMHCA) at unequal amounts for employees and annuitants with respect to members of the West Valley-Mission Federation of Teachers; and Resolution 17080102, electing to be subject to section 22895 to establish health vesting requirements for future annuitants under the Public Employees’ Medical and Hospital Care Act with respect to members of the West Valley-Mission Federation of Teachers; and Resolution 17080103, electing to be subject to section 22819.1 for family members of a deceased annuitant without a warrant under the Public Employees’ Medical and Hospital Care Act with respect to members of the West Valley-Mission Federation of Teachers. Student Trustees: Two yes votes

6.6 EXTEND EXECUTIVE CONTRACT: CHANCELLOR Per Government Code section 54953(c)(3) and prior to taking final action, a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, was read out loud: • Effective July 1, 2017, the Chancellor’s salary will be increased by 5.00%. The pay will first be reflected in

the August 2017 payroll, with retroactive pay to July 1 to follow.• Effective July 1, 2017, the District’s annual contribution to the premium payments for health benefits

(including medical, dental, vision, and prescription) will be increased. The District’s contribution forhealth benefits provided to active employees will be limited at $11,741 for single coverage, $22,072 for 2-party coverage, and $28,270 for 3 or more coverage.

• Chancellor Schmitt’s current contract is in effect through June 30, 2019. It is recommended that hiscontract be changed by adding a year to its ending date, as well as inserting language changes that

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enhance health benefits to mirror those instituted for the members of the executive team. The contract will now be in effect through June 30, 2020.

Action Taken: It was M/S/P 6/0/1 (Fish/Kinman; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to approve the proposed changes to the Chancellor’s salary schedule, benefits, and contract extension as presented at the August 1, 2017, meeting. Student Trustees: Two yes votes

7.0 BUSINESS AND FINANCE

7.10 RESOLUTION NO. 17080104 APPROVING A DEBT ISSUANCE AND MANAGEMENT POLICY IN ACCORDANCE WITH S.B. 1029 Action Taken: It was M/S/P 6/0/1 (Kinman/Kepner; Fish, Aye; Grey, Aye; Kepner, Aye; Kinman, Aye; Lucas, Aye; Owens, Aye; Watanabe, Absent) to approve Resolution No. 17080104 authorizing a Debt Issuance and Management Policy in accordance with S.B. 1029. Student Trustees: Two yes votes

7.11 RESOLUTION NO.17080105 AUTHORIZING THE ISSUANCE OF WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT (SANTA CLARA AND SANTA CRUZ, COUNTIES CALIFORNIA) ELECTION OF 2012 GENERAL OBLIGATION BONDS, SERIES 2017C, AND ACTIONS RELATED THERETO Action Taken: It was M/S/P 6/0/1 (Owens/Kepner; Fish, Aye; Grey, Aye; Kepner, Aye; Kinman, Aye; Lucas, Aye; Owens, Aye; Watanabe, Absent) to adopt Resolution No. 17080105 authorizing the issuance of Election of 2012 General Obligation Bonds, Series 2017C, and actions related thereto. Student Trustees: Two yes votes

7.12 AGREEMENT WITH FORTY NINERS STADIUM MANAGEMENT COMPANY LLC FOR FACILITY USE Action Taken: It was M/S/P 6/0/1 (Owens/Fish; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Absent: Watanabe) to authorize the administration to license the use of Mission College parking lots A, B, C & D, as well as an area of land immediately adjacent to lot D not to exceed 2000 square feet, to the Forty Niners Stadium Management Company LLC (Stadium Manager), beginning September 1, 2017, through June 30, 2019. Student Trustees: Two yes votes

8.0 BOARD – There were no items.

9.0 INFORMATION REPORTS AND ITEMS FOR FUTURE BOARD CONSIDERATION

West Valley College President Brad Davis reported the heartbreaking news that Herlisa Hamp, Acting Dean of Student Services, had passed away the previous day.

Herlisa had been with the college for six years and made it a better place every day. Herlisa was celebrated across campus for her wit, charm, strong will and intellect, work ethic, caring and compassion, and for being an outstanding collaborator and friend. Her impact on the institution was positive and profound, and she affected so many students’ lives. She had just assumed her new role as Acting Dean of Student Services - a role she was so excited about. Her loss will be felt across the entire campus and she will leave a very big hole in the collective heart of West Valley College.

9.1 ACADEMIC SENATE UPDATE Mission College Academic Senate President Thais Winsome reported that summer school has wound down and faculty are gearing up for the fall semester. A number of faculty attended the Curriculum Institute in mid-July, where the magic word was “Guided Pathways.” Attendees learned a lot and are looking forward to starting discussions on guided pathways with Mission’s faculty. Also under discussion was the new State

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Chancellor’s Office Curriculum Inventory, or COCI for short, which promises to deliver vastly improved service to the colleges. The newly revised Program and Course Approval Handbook, or PCAH for short, was released for public distribution at the Institute. More of the responsibility for ensuring that curriculum meets all statutory regulations has now been placed in the hands of the individual colleges and curriculum committees will have to be more vigilant. Ms. Winsome commended VPI Leandra Martin for ensuring that opportunities to attend the Institute were made available to all constituency groups.

She closed by thanking Board President Grey and Trustee Kepner for very graciously taking the time to meet with her. She looks forward to meeting with the remaining trustees before the start of the semester.

There was no report from West Valley College.

9.2 CLASSIFIED SENATE UPDATE West Valley College Senate President, Cheryl Massa, expressed sorrow over the sudden passing of Herlisa Hamp, Director of Student Equity and Success. Ms. Hamp was very supportive of classified staff and will be missed by all.

Ms. Massa reported that classified staff members are looking forward to the 17/18 academic year. The Senate plans to continue its efforts in the area of profession development. It will identify training needs based on the Enhancing Student Success survey it conducted last spring, and also needs in the areas of self-care and wellness.

Seven classified staff members were able to attend the Classified Leadership Institute and will share the information and knowledge gained with others.

She closed by relating that Brenda Rogers is the new Bay 3 Area Representative to the California Community College Classified Senates (4CS), representing eleven local community colleges. In addition, Laurel Kinley has been appointed Secretary to the Board for 4CS.

Mission College Senate President Brian Goo reported that Mission College Classified staff has been working diligently over the summer to support summer session students as well as preparing for the quickly approaching fall semester.

The Senate will hold its fall planning summit in mid-August. During this summit, senators will work to better formalize Mission classified staff’s participation in the college’s participatory governance process, including making suggestions to amend the college participatory governance handbook. Further items for discussion are professional development for classified staff including involvement in student equity efforts, and a review of the Senate By-Laws.

Mission College will send Monica Sain, Program Specialist in Adult Education, to the California Community College Leadership Academy in Asilomar for leadership training. At the Academy, she will work with administrators and faculty on a project regarding employee onboarding to the college.

He closed by expressing sorrow regarding the death of Herlisa Hamp, who was always very gracious to the Mission Classified Staff and continuously extend invitations to participate in her professional development opportunities.

9.3 STUDENT SENATE UPDATE Acting West Valley College Student Body President, Mikela Lazari, indicated that the Senate will prepare upcoming leaders by holding a training, including team building, activities before the start of the semester. Students are looking forward to the Convocation taking place at the end of the month.

Mission College Student Body President, Navsan Sharma reported that the Senate is seeking more Board members. He is talking to classes and will pursue other options. Several people, including Stephanie Leal, have expressed interest in filling some of the empty positions. He discussed the Senate’s upcoming retreat, and closed by saying that students are looking forward to the challenges of the upcoming semester.

9.4 WEST VALLEY COLLEGE UPDATE

West Valley College President, Brad Davis, updated on matters at the College, including the following:

• He plans to attend the ASG’s training event taking place at Great America. • The College currently has 464 applications for its Promise Scholarships.

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• The College’s Convocation is less than two weeks away. • He thanked Board members for attending Congresswoman Anna Eshoo’s recent town hall meeting on

campus. • Assembly member Evan Lo plans to hold a similar event in the future.

9.5 MISSION COLLEGE UPDATE Vice President of Instruction, Leandra Martin, said that the hearts of all Mission College staff go out to Herlisa

Hamp’s family and to her colleagues at West Valley College.

Ms. Martin updated the Board on matters at the College, including: • Flex Week is approaching and all faculty, staff, and administrators are looking forward to the trainings

that will take place, to opportunities to plan, and to reconnecting with colleagues. • She thanked Vice President of Administration, Rick Bennett, for arranging the first of what everyone

hopes is an annual end of summer ice cream party.

9.6 ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES REPORT Albert Moore, Associate Vice Chancellor of Human Resources, spoke in memory of Francine Caracciolo-Fleming, who died earlier this year on May 6, and whose birthday was August 1.

Francine began her eighteen-year tenure at the West Valley-Mission Community College District as the receptionist in Human Resources and held ever-increasing positions of responsibility over the years. Her last assignment was as Supervisor of Human Resources. She developed many long and cooperative relationships with new and long-serving employees. She came to be the face of the department, the go-to person who knew how to get things done, always passionately committed to ensuring that Human Resources served others with care and respect.

Fran was appreciated for her good humor, her hard work, and her clear care and concern for those around her. She was a no-nonsense person, but always professional, classy, and kind.

Mr. Moore asked that all present celebrate Francine's life by serving others with joy and humility. He respectfully requested that Board President Grey adjourn the meeting in memory of Francine Caracciolo-Fleming.

9.7 VICE CHANCELLOR’S REPORT Vice Chancellor Ed Maduli reported that he had just received word from the State Chancellor’s Office that the

Department of Finance has approved at least $412,000 for the program design plans for the MT replacement building at Mission College. Because of that, he believes the District will have funds to complete the Performing Arts Building at Mission College.

9.8 CHANCELLOR’S REPORT Chancellor Schmitt reported that Albert Moore has been elected Co-Chair of the State Chancellor’s Statewide

Equal Employment Opportunity and Diversity Committee. The committee works with the other Co-chair, the General Counsel, to assist community college districts in providing equal employment opportunities and to foster dialogue between the system’s districts and the Chancellor and Board of Governors. It advises on policy development, technical assistance, training, services, monitoring, and compliance activities. Some specific areas include managing the Job Registry; assisting districts in developing and monitoring equal employment opportunity plans; and monitoring several equal employment opportunity initiatives and projects.

9.9 STANDING COMMITTEE REPORT ▪ Audit and Budget Oversight Committee There was no update.

9.10 TRUSTEE COMMENTS

Board President Grey spoke of the loss of Herlisa Hamp, whose lovely bright spirit brought so much to West Valley College.

Trustee Lucas reported that Chancellor Schmitt, President Davis, he, and other Trustees attended Congresswoman Anna Eshoo’s Town Hall meeting on July 22 at West Valley College. He had first met Congresswoman Eshoo in 1994 at the opening ceremony for Highway 85 and he was pleased to renew their acquaintance.

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He also indicated that he, President Grey, and Chancellor Schmitt attended a Campbell City Council meeting on July 18, addressing the Council under Public Communication. They reiterated the strong partnership the District shares with Campbell and Trustee Lucas congratulated City Manager Brian Loventhal on his appointment.

President Grey thanked Albert Moore for his heartfelt words in memory of Francine Caracciolo-Fleming, friend and colleague to so many at the Colleges and the District.

President Grey adjourned the meeting at 9:30 p.m. in honor and memory of Francine Caracciolo-Fleming.

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APPENDIX A

CONSENT AGENDA ITEMS FROM THE AUGUST 1, 2017, BOARD OF TRUSTEES MEETING (For the full text of each item, please see the agenda packet for the meeting.)

5.0 COLLEGE PROGRAMS AND SERVICES – Consent Agenda

5.1 AGREEMENT WITH THE RUSSIAN SCHOOL OF MATHEMATICS FOR FACILITY USE Recommendation: That the Board of Trustees authorize the administration to permit non-exclusive use of the

facilities to the Russian School of Mathematics beginning August 26, 2017, through June 2, 2018. 5.2 ACCEPT CONTRACT BETWEEN THE SANTA CLARA VALLEY TRANSPORTATION AUTHORITY AND

MISSION COLLEGE FOR THE JOINT WORKFORCE INVESTMENT LEADERSHIP PROGRAM Recommendation: That the Board of Trustees authorize the administration to accept an $85,000.00 contract

from the Santa Clara Valley Transportation Authority to Mission College Corporate Education Department to develop and deliver the Joint Workforce Investment (JWI) Leadership Program.

5.3 APPROVAL OF CONTRACT WITH BALANCE.POINT STRATEGIC SERVICES FOR SUPPORT OF VTA INITIATIVES

Recommendation: That the Board of Trustees authorize a contract increase from $65,416 to $135,416 with Balance.Point Strategic Services (BPSS) for services provided in support of Mission College’s initiatives and contracts with the Santa Clara Valley Transportation Authority (VTA), including the Joint Workforce Investment (JWI) Leadership Program, the Transit Apprenticeships for Professional Career Advancement (TAPCA) Grant, the ongoing VTA Leadership Academy, and the California Community Colleges Chancellor’s Office’s Transit Energy Contract.

5.4 APPROVAL OF INTERNATIONAL STUDENT INSURANCE CARRIER Recommendation: That the Board of Trustees authorize the administration to enter into an agreement with

Ascension in the amount of $400,000 for international student health insurance. 5.5 APPROVE DISCONTINUANCE OF RETAIL FLORISTRY CERTIFICATE PROGRAM AT MISSION COLLEGE

Recommendation: That the Board of Trustees approve the recommendation of the Mission College Academic Senate to discontinue the Mission College Retail Floristry Certificate of Achievement Program.

5.6 SELECTION OF REPRESENTATIVES FROM MISSION COLLEGE TO SIT ON THE SOUTH BAY CONSORTIUM FOR ADULT EDUCATION STEERING COMMITTEE

Recommendation: That the Board of Trustees appoint Dr. Brian Miller, Dean of Liberal Studies and Language Arts for Mission College, as representative and Rob Gamble, Director of Business and Workforce Development at Mission College, as the alternate representative to the Steering Committee for the South Bay Consortium for Adult Education (SBCAE).

6.0 HUMAN RESOURCES – Consent Agenda 6.7 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES Recommendation: That the Board of Trustees approve the listed items. Position Change

a. Zita Melton, from Student Services Office Supervisor, Supervisors Unit, Student Services, Mission College, to Management Assistant, WVMCEA Unit, Student Services, Mission College.

b. Thanhhuong Do, from Institutional Business/Technology Analyst, Supervisors Unit, Mission College, to Information Technology Analyst, WVMCEA Unit, AANAPISI, Mission College.

Temporary Assignments Classified a. Christopher Bibat, temporary out-of-class assignment, Financial Analyst, WVMCEA Unit, Administrative

Services, Mission College, effective March 13, 2015 through June 30, 2017, extend through August 29, 2017.

Temporary Position Change a. Julie Hoopes, Administrative Assistant, WVMCEA Unit, Counseling, West Valley College, from 53.3% of

full time to 80% of full time, 12 months per year; effective from July 1, 2016 to June 30, 2017 extend through June 30, 2018.

2017-2018 Office, Technical & Business Services Salary Schedule Revision a. Approve salary schedule revision pursuant to Classification and Compensation Study Results for the Management

Assistant classification from Range 66 to Range 69, due to the movement of a Teamsters Unit member to the WVMCEA Unit. The other incumbents that will be subsequently impacted by the classification range change are: - Donna Breckenridge, Administrative Services, West Valley College

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- Patricia Egusa, Office of Instruction, Mission College - Genina Gonzales, Foundation, West Valley-Mission Community College District - Sonia McVey, Office of Instruction, West Valley College - Angela Sias, Student Services, West Valley College - Elena Steede, Administrative Services, Mission College

7.0 BUSINESS AND FINANCE – Consent Agenda

7.1 ACQUISITION OF FURNITURE FOR MISSION COLLEGE MAIN BUILDING REPLACEMENT PHASE II Recommendation: That the Board of Trustees authorize the acquisition of office furniture from KI in the amount of $30,000.

7.2 ACCEPT BASIC CONTRACT AS COMPLETE FOR BID #13-1617, HVAC CONTROLS UPGRADE AT MISSION COLLEGE

Recommendation: That the Board of Trustees accept the basic construction contract with Environmental Systems, Inc., for upgrading HVAC controls at Mission College, as complete and authorize the District to file a Notice of Completion.

7.3 APPROVAL OF BID #25-1617, AAS ROOF SCREEN PROJECT AT WEST VALLEY COLLEGE Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received

from Ron Paris Construction in the amount of $732,570 and reject all other bids 7.4 APPROVAL OF UPDATED MEASURE C PROJECT PRIORITY LIST Recommendation: That the Board of Trustees approve the updated and re-baseline of the Measure C Project

Priority List. 7.5 PROJECT ASSIGNMENT AGREEMENT WITH DLR/KWAN HENMI ARCHITECTS FOR ARCHITECTURAL

AND ENGINEERING SERVICES FOR THE ATHLETIC TURF RESTORATION PROJECT AT WEST VALLEY COLLEGE

Recommendation: That the Board of Trustees approve the Project Assignment Agreement with DLR/KWAN Henmi Architects in the amount of $400,000 for architectural and engineering services for the Athletic Turf Restoration project at West Valley College.

7.6 PROJECT ASSIGNMENT AGREEMENT WITH TLCD ARCHITECTS FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE HUMANITIES/FINE ARTS RENOVATION PROJECT AT WEST VALLEY COLLEGE

Recommendation: That the Board of Trustees approve the Project Assignment Agreement with TLCD Architects in the amount of $183,500 for architectural and engineering services for the Humanities/Fine Arts Renovation project at West Valley College.

7.7 This item was removed from the Consent Agenda for discussion and action. Action on this item appears earlier in the minutes, immediately following approval of the Consent Agenda. PROJECT ASSIGNMENT AGREEMENT WITH WRNS ARCHITECTS FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MAIN BUILDING DEMOLITION AND LANDSCAPE PROJECT AT MISSION COLLEGE

Recommendation: That the Board of Trustees approve the Project Assignment Agreement with WRNS Architects in the amount of $590,000 for architectural and engineering services for the Main Building Demolition and Landscaping project at Mission College.

7.8 TASK ORDER ASSIGNMENT AMENDMENT WITH GILBANE BUILDING COMPANY FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE MAIN BUILDING DEMOLITION AND LANDSCAPE PROJECT AT MISSION COLLEGE

Recommendation: That the Board of Trustees approve the Task Order Assignment (TOA) with Gilbane Building Company for Design and Construction Management Services in the amount of $357,500 for the Mission College Main Building Demolition and Landscape project.

7.9 TASK ORDER ASSIGNMENT AMENDMENT WITH GILBANE BUILDING COMPANY FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE ATHLETIC TURF RESTORATION PROJECT AT WEST VALLEY COLLEGE

Recommendation: That the Board of Trustees approve the Task Order Assignment (TOA) with Gilbane Building Company for Design and Construction Management Services in the amount of $290,000 for the West Valley College Athletic Turf Restoration project.

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ITEM 5.1 SEPTEMBER 5, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: DAVID ESMAILI AND BRAD WEISBERG

REVIEWED BY: BRADLEY DAVIS AND PAT FENTON

APPROVED BY: PATRICK SCHMITT

SUBJECT: WEST VALLEY COLLEGE APPROVAL FOR EXPENDITURES EXCEEDING $100,000 TO BE DISBURSED TO CONSORTIUM PARTNERS COLLABORATING IN THE AB-86 CALIFORNIA CAREER PATHWAY TRUST GRANT FROM THE CALIFORNIA DEPARTMENT OF EDUCATION

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees authorize the administration to open the following purchase orders for Consortium Members actively participating in the Water Career Pathways Grant, as follows: ENTITY AMOUNT

1. East Side Union High School District $250,000.00 2. Morgan Hill Unified School District $115,000.00 3. College of San Mateo $110,000.00 4. Industry Initiatives for Science and $105,000.00 Math Education-IGNITE

Funding Source/Fiscal Impact The AB-86 California Career Pathway Trust is a three-year grant agreement that will provide $5,999,999 during the life of the grant. The amounts requested are to reimburse for their students participation on one or more of the pathways part of this grant. There is no fiscal impact to the West Valley-Mission Community College District, as costs are fully funded by the AB-86 California Career Pathway Trust Grant from the California Department of Education. Background/Alternatives Under the leadership of Mr. Esmaili, the Water Career Pathway Consortium has been working with regional colleges, high school districts, nonprofits and industry leaders to implement the California Career Pathway Trust Grant. This program has been focusing

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its efforts in developing and implementing standardization of core competencies based on qualification and certification required by industry. The Consortium members listed above are part of the original grant, which was approved by the Board of Trustees on July 15, 2014. Coordination The Bay Region Career Pathways Water Consortium Grant is under the leadership of the West Valley College, as fiscal sponsor and lead program agency. The consortium members are from three different counties from the bay area region, community colleges, high schools, green academies, Workforce Investment Boards, universities, non-profits, water districts, private water companies, and trade associations to cultivate a successful program. The project is under the leadership of David Esmaili, Director of Community Education and Grants with oversight by Brad Weisberg, Dean, Career Education and Workforce Development. Follow-up/Outcome Upon Board of Trustee approval, the purchase orders exceeding $100,000.00 listed above will be issued to the entities previously mentioned.

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PREPARED BY: RICK BENNETT AND MARIE KEITH

APPROVED BY: DANIEL PECK AND ED MADULI

SUBJECT: AGREEMENTS WITH CROSS HATCH EATERY AND CREATIVE JUS

FOR FACILITY USE CHANCELLOR’S RECOMMENDATION: That the Board of Trustees authorize the administration to permit non-exclusive use of the Freeberg Hospitality Management facility to Cross Hatch Eatery and Creative Jus from September 6, 2017 to July 30, 2018, with an option for a one-year renewal. The agreement is for long term facilities use (exceeding a fourteen-day total over the fiscal year) to support Mission College catering operations. Funding Source/Fiscal Impact The District will receive use fees in accordance with the fee schedule listed in the Facilities Use Agreements, as defined in the agreement. The total proceeds pursuant to this agreement will be based on rental and revenue derived from catering operations. The total contract amount of this agreement will be dependent upon actual events scheduled over the course of the year with the ability of the permit holder to cancel with 60 days’ notice. Events will include any reimbursement of indirect costs of college resources related to supporting this facility use, as applicable. Reference(s) Pursuant to California Education Code Sections 82537, 82542, 81390, 81378 and Board Policy 6700, the Civic Center Act allows the WVMCCD to issue facility use agreements when it does not interfere with educational use. Background/Alternatives Permit holder will use rooms (kitchen areas, dining room areas and open spaces) within the Freeberg Hospitality Building at Mission College for the purpose of providing catering services to Mission College. The existing Catering Services Supervisor will provide coordination between program faculty, staff, students, and the outside caterers to provide catering at the Mission College Freeberg Hospitality Management facility without disruption to educational programs. Cross Hatch Eatery and Creative Jus are independent businesses owned and operated by former Mission College students who provide employment and catering experience opportunities to current Mission students.

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Alternatives include having faculty and students produce all catering; due to limited capacity, this has proven insufficient to meet existing catering demands. A second alternative would be the creation of an in-house full-time catering operation, which would increase overhead cost and introduce financial risk. Third, the college could support fewer events; however, these events provide learning experiences for students, support college programs, and support outreach and visibility to the community. Coordination The Mission College President, Vice President of Administrative Services, Catering Services Supervisor, Dean of Strong Workforce, the District’s General Services Director, Vice Chancellor of Administrative Services and legal counsel have coordinated efforts for this facilities use agreement. The use of the Freeberg Foundation Hospitality Management facilities is subject to the oversight, scheduling and supervision of the Catering Services Supervisor. The Catering Services Supervisor will work with Hospitality Management faculty and staff to ensure program, classes, and student experience are not disrupted. Hospitality Management program classes and related experiences maintain priority for facility use. Follow-up/Outcome Following Board approval, the signed and executed agreement will be routed to the Office of the Vice President of Administrative Services. The use of the facilities will be monitored by the Office of the Vice President of Administrative Services and the Catering Supervisor to ensure compliance with the agreement terms. The President’s Office will monitor any feedback from the community.

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PREPARED BY: SEAN McGOWAN AND ROSE SCHULTZ

REVIEWED BY: ALBERT M. MOORE


SUBJECT: PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF

TRUSTEES CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the listed items. I. Appointment(s)

Classified

a. Rima Rahnemoon, Financial Technician, WVMCEA Unit, Range 59 ($4,670.42-$6,123.58), Finance, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective September 11, 2017. Position ID# DC1027. Fund 100-General Fund.

b. Patrick Spink, Office Coordinator, WVMCEA Unit, Range 59 ($4,670.42-$6,123.58),

EOPS, West Valley College, 100% of full time, 12 months per year; effective September 11, 2017. Position ID# WC1010. Fund 120-Restricted Grants-General.

II. Interim Appointment(s)

Temporary Academic

a. Jillian Borchard, temporary appointment, Fall 2017 semester. Instructor,

Communication Studies, West Valley College, 100% of full time, 10 months per year, effective August 25, 2017, through December 31, 2017. Position ID# WF0071. Fund 100-General Fund.

III. Temporary Assignments

Classified

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a. Saul Zendejas, temporary increase for additional duties assigned, Athletic Trainer,

WVMCEA Unit, Range 62 ($5,003.25-$6,578.25), Kinesiology, Mission College, 100% of full time, 10 months per year; effective August 10, 2015 through June 30, 2017 extend through December 31, 2017. Position ID# MC2002. Fund 100-General Fund. Rationale: To provide support while Athletic Director recruitment is in process.

b. Christopher Bibat, temporary out-of-class assignment, Financial Analyst, WVMCEA

Unit, Range 73 ($6,348.33-$8,384.25), Administrative Services, Mission College, 100% of full time, 12 months per year; effective March 13, 2015 through August 29, 2017, extend through September 24, 2017. Position ID# MC1092. Fund 591-Community Education Fund. Rationale: To provide continued support while recruitment is in process.

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INFORMATION ITEM CONSENT AGENDA

PREPARED BY: ED MADULI


SUBJECT: SANTA CLARA COUNTY TREASURY INVESTMENT PORTFOLIO

STATUS CHANCELLOR'S RECOMMENDATION: This item is for informational purposes only. Funding Source/Fiscal Impact There is no fiscal impact associated with this item. Reference(s) Investments are governed by Board Policy 6320. Background/Alternatives The District’s funds are invested with the County Treasury. The report is posted with the agenda on the Board of Trustees’ webpage. Coordination N/A Follow-up/Outcome No further action is required.

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INFORMATION ITEM CONSENT AGENDA

PREPARED BY: MINA HERNANDEZ

REVIEWED BY: ED MADULI


SUBJECT: REVIEW OF PURCHASE ORDER TRANSACTIONS CHANCELLOR'S RECOMMENDATION: This is an information item only. Funding Source/Fiscal Impact There is no fiscal impact associated with this item. Background/Alternatives Attached are the purchase orders issued that are in excess of $10,000. Purchase orders under $10,000 are available to be reviewed in the office of the Director of General Services. A report of purchase orders in excess of $10,000 is being provided so that larger expenditure items are separately identified for review by the Board of Trustees. Items appearing on the attached list will have, in some cases, been presented to the Board prior to issuance of a contract that was subsequently converted into a purchase order for payment purposes. Reference(s) Education Code Section 81656 states that the governing board of a community college district must review the purchases of the district. District policy section BP 6330 states that purchase orders are subject to Board review every sixty (60) days. Coordination The Executive Director of General Services has reviewed this list with the Vice Chancellor of Administrative Services. Follow-up/Outcome A bi-monthly information report will be generated for Board review.

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Attachment 7.2

PO Number PO Date PO Amount Vendor DescriptionBoT approval if

necessary

West Valley CollegeP0013571 5/12/17 $11,857.03 Apple Computer Inc. Computers for DESPP0013617 5/17/17 $11,445.00 Dell Computer Computers for DESPP0013653 5/19/17 $16,993.39 Vernier Software & Technology LLC Chemistry Lab Supplies/EquipmentP0013677 5/25/17 $14,684.50 Konica Minolta Business Solutions Office Printing SystemP0013645 5/19/17 $35,661.03 KIS IS Data Center Controls for Virtual Desktop ProjectP0013720 6/12/17 $30,008.31 KIS IS Data Center Controls for Virtual Desktop ProjectP0013560 5/10/17 $46,091.14 Nevco Inc. Soccer Scoreboard ProjectP0013609 5/16/17 $11,222.18 Cresco Equipment Rentals Cushman ShuttleP0013706 6/6/17 $14,070.00 Galeb Paving Inc. Pad Construction for Soccer Scoreboard ProjectP0013538 5/8/17 $12,250.00 PrestoSports Inc. Web hosting for TV/AVP0013405 5/4/17 $37,000.00 Soohoo, Leticia S. AWET Grant curriculum and instructionP0013408 5/2/17 $80,000.00 Metropolitan Education District Water Grant curriculum and instructionP0013574 5/15/17 $12,117.30 CCLC/CCCAA Library DatabasesP0013622 5/17/17 $18,600.91 Dell Computer Equity LaptopsP0013642 5/23/17 $10,674.95 Parrot Inc. Drone for Park Management

Mission CollegeP0013619 5/17/17 $63,124.74 Dell Computer Tech Refresh - three computer labs MC SCI 160, 170, 180P0013688 6/2/17 $10,250.00 EMSI MC Main Bldg. subscription to Labor Market DataP0013568 5/11/17 $32,565.93 Forms + Surfaces Inc. MC Dispatch ReceptaclesP0013707 6/7/17 $42,833.45 One Workplace L Ferrari LLC Furniture for Gillmore 114 ProjectP0013471 5/4/17 $11,000.00 Midwest Library Service Library materialsP0013686 6/2/17 $16,622.50 CCLC/CCCAA Turnitin softwareP0013494 5/10/17 $14,525.82 SVM LP Gas cards MC EOPSP0013496 5/8/17 $17,000.00 Graphic Affect Student survival kits MC EOPSP0013472 5/10/17 $19,528.97 SVM LP Gas cards MC CalWORKSP0013504 5/5/17 $12,135.04 American Beverage Equipment Inc. Ice machine & installation

DistrictP0013513 5/5/17 $28,108.59 School Services of California Inc. Fact finding services - ACE

31

Attachment 7.2


necessary

P0013445 5/1/17 $13,751.83 D & M Traffic Services Inc. PD message traffic boardP0013702 6/8/17 $17,982.83 United Rentals (North America) Inc. Vertical Hydrolic Lift, Electric Self-propelledP0013394 5/1/17 $10,200.00 Diamond Fence Company Trash enclosure fenceP0013495 5/2/17 $21,108.93 Future Ford Lincoln 2016 Ford Transit

Construction and BondP0013554 5/8/17 $2,205,000.00 Best Contracting Services Inc. Meas C WVC Student Service Center Repl- Glass & Glazing 2/21/2017

P0013627 5/18/17 $1,229,500.00 A Teichert and Son Inc. Meas C WVC Student Service Center Repl- Earthwork & undergound utilities

5/2/2017

P0013673 5/26/17 $305,000.00 De Anza Tile Meas C WVC Student Service Center Repl- Ceramic Tile 3/21/2017P0013735 6/27/17 $3,996,321.00 Tarlton and Son Inc. Meas C WVC Student Service Center Repl- Drywall 4/4/2017P0013737 6/27/17 $29,700.00 Cleary Consultants Inc. Meas C WVC Student Service Center Repl- Soil Engineering

ServicesP0013708 6/7/17 $28,783.48 Able Septic Tank Service Meas C WVC Bus & AJ renovation- Water valve replacement

P0013733 6/20/17 $692,390.00 Magna- Tech Electronic Co Inc. Meas C WVC Planetarium Upgrade - Star Projection Equipment 6/6/2017

P0013739 6/27/17 $17,600.00 Cleary Consultants Inc. Meas C WVC Planetarium Upgrade - Soil Engineering Services

P0013596 5/19/17 $28,173.00 DSA School Inspectors Incorporated Meas C WVC Sand Volleyball courts CMP0013233 5/16/17 $14,190.00 Harry L. Murphy Inc. Furnish & install five mats MC Science Bldg (tripping hazard

remediation)P0013555 5/8/17 $65,060.00 K2A LLP Meas C MC Sand Volleyball courts -Architect AssessmentP0013714 6/12/17 $29,982.00 ASSA ABLOY Entrance Systems MC Auto doors Gillmor Center, RestroomsP0013647 5/19/17 $21,000.00 JasNET Consulting Inc. Meas C MC MBR Phase II Design & Coord. svcss for voice/data

infrastructureP0013674 5/25/17 $422,000.00 A Good Sign & Graphics Co. Meas C MC MBR Phase II Front Entry Signs 3/21/2017P0013601 5/18/17 $11,505.74 Wolfe Mechanical Inc. MC AC compressor replacement and leak repairP0013392 5/1/17 $31,196.70 Elco Electric Inc. MC Gym parking lot - relocate poles UCCAP0013382 5/1/17 $10,000.00 Weatherproofing Technologies MC Campus Center roof patch & repair

32

Attachment 7.2


necessary

P0013661 5/23/17 $43,391.00 Environmental Systems Inc. DS Energy Mgt System Replacement - MC Hosp Mgt controls upgrade

P0013717 6/12/17 $17,800.00 Michaiel, Samia DS Energy Mgt System Replacement - WVC MathScience control upgrade

P0013716 6/12/17 $18,064.78 Opening Technologies MC restroom doors - four Access control devices

33



PREPARED BY: CHRISTINA BOOTH



SUBJECT: APPOINTMENT TO CITIZENS’ BOND OVERSIGHT COMMITTEE

(CBOC) CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the appointment of Ms. Brigit Espinosa and Mr. Mike Foulkes to the CBOC. Funding Source/Fiscal Impact There is no fiscal impact associated with this item. Reference(s) The CBOC was established pursuant to conditions of Proposition 39 as defined in the California Constitution; BP/AP 6740; item 6.4 approved at the February 3, 2005, Board of Trustees meeting; items 7.7 and 7.8 approved at the July 17, 2012, Board of Trustees meeting; and item 7.7 approved at the May 20, 2014, Board of Trustees meeting. The committee must consist of a minimum of seven members representing the following:

• One (1) student enrolled and active in a community college support group, such as student government.

• One (1) member active in a business organization representing the business community located within the District.

• One (1) member active in a senior citizens' organization. • One (1) member active in a bona-fide taxpayers association. • One (1) member active in a support organization for either Mission College or

West Valley College, such as a foundation. • Two (2) members of the community at-large.

Background/Alternatives The following individuals are being recommended for appointment to an initial two-year term:

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Brigit Espinosa (Community-at-large) - Initial term to expire September 2019 Mike Foulkes (Support organization) - Initial term to expire September 2019 Current members are: Shirley Cantu (Taxpayer Organization) – Term to expire April 2019 William Hult (Community-at-Large) – Term to expire April 2018 Ron Jones (Senior Organization) – Term to expire April 2019 The District is actively recruiting to fill all vacant positions. Coordination This item was discussed with the Chancellor and current CBOC members. Follow-up/Outcome Upon Board approval, Ms. Espinosa and Mr. Foulkes will be appointed to the CBOC.

35



PREPARED BY: RON SMITH



SUBJECT: MICROSOFT CAMPUS AGREEMENT FOR FISCAL YEAR 2017/18 CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the Microsoft Campus Agreement for FY 2017-18 in the amount of $117,219. Funding Source/Fiscal Impact The Microsoft Campus Agreement will be funded using the Unrestricted General Fund allocated to District Information Systems. Reference(s) This item will assure the District is in compliance with the licenses used for the Microsoft products. In addition, WVMCCD will be able to download all the software products and upgrades covered by the agreement on the Microsoft Volume Licensing Site. Background/Alternatives This marks year one of a three year extension agreement for the Microsoft Campus Agreement through the Foundation for California Community Colleges (FCCC). As with its previous agreement with Microsoft, the price per FTE will be held constant over the three year period. Because of the October 1 date of the Campus Agreement annual renewal, FCCC will always use the previous October (2016) FTE numbers for each district and college. Products covered under this agreement include: Microsoft Office Enterprise, Project Pro, Visio Pro, and SQL Server.

In the Foundation’s Campus Agreement, three cost advantages are provided:

1. FCCC reduced the actual FTE counts by the percentage of faculty on overload teaching status (since they count as more than 1 FTE in the reports to the Chancellor’s Office).

36

2. FCCC reduced the actual FTE counts by the number of faculty and staff on leave (who are counted as FTE employees, but are not on campus that year).

3. FCCC received a private ruling from the State Board of Equalization that allows its reseller not to charge sales tax on the licenses. This is because the FCCC has structured the agreement so that Computerland does not provide any tangible product to district and colleges, only the license. For this agreement, WVMCCD will be able to download all the software products and upgrades covered by the agreement on the Microsoft Volume Licensing Site.

The total effect of these advantages provides an 18% reduction in the license cost from the retail group purchase price. The FCCC has a price freeze during the three year term (2017-2020) of the current agreement. For multi-college districts, FCCC took the FTE staff at district headquarters (and for those districts that have centers listed with separate FTE) and prorated their numbers to the colleges in proportion to the FTE counts at each college. Below is the FTE number for this year. The FCCC included both colleges in the district total.

Multi-college District: West Valley - Mission Community College District Adjusted Total FTE This Year (2016-17): 778 *Chancellor’s Office Data Mart www.cccco.edu

Coordination This agreement has been reviewed by the Executive Director of Information Systems. Follow-up/Outcome Upon Board approval, a purchase order will be processed for the software licenses. The downloading of the software licenses will be completed by October 2017.

37

http://www.cccco.edu/



PREPARED BY: MINA HERNANDEZ AND JAVIER CASTRUITA



SUBJECT: ASSIGNMENT OF AGREEMENT FOR ON-GOING ARCHITECTURAL

SERVICES WITH DLR GROUP, INC. CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the Assignment of Agreement for On-Going Architectural Services with DLR Group, Inc. Funding Source/Fiscal Impact The funding for architectural services will be determined based on project assignment amendment(s). Reference(s) This item is associated with the implementation of the MC and WVC Facilities Master Plans, the WVMCCD 5-Year Construction Plan, and the Measure C Bond Program. Background/Alternatives On April 5, 2017, the Board of Trustees approved Kwan Hemni Architects as one of the architectural firms to serve on the District’s on-going architect list valid April 5, 2017 thru April 5, 2022. On April 10, 2017, Kwan Hemni and the District entered into a written Master Agreement for On-Going Architectural Services. On June 1, 2017, DLR Group, Inc. merged and acquired Kwan Hemni assets. Kwan Hemni has ceased to exist as a legal entity and is transferring and assigning its architectural services to DLR Group, Inc. Coordination The Assignment of Agreement for On-Going Architectural Services with DLR Group, Inc. was prepared by attorney Sherman Wong from Public Agency Law Group and issued by the Executive Director of General Services. The Executive Director of Facilities Maintenance Operations and Construction, and Vice Chancellor of Administrative Services reviewed the Agreement. Follow-up/Outcome

38

Upon Board approval, the Assignment of Agreement will be executed between the District and DLR Group, Inc.

39



PREPARED BY: JAVIER CASTRUITA



SUBJECT: APPROVE CONTRACT INCREASE WITH CONSOLIDATED

ENGINEERING LABORATORIES FOR SPECIAL TESTING AND INSPECTION SERVICES

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve a contract increase with Consolidated Engineering Laboratories in the amount of $73,702.91 for special testing and inspection services for the Facilities Replacement Building project at West Valley College. Funding Source/Fiscal Impact The funding for this project comes from Measure C, item DS-2 of the District Services Project Priority List. Reference(s) This item is associated with the implementation of the WVC Facilities Master Plan, the WVMCCD 5-Year Construction Plan, and the Measure C Bond Program. Title 24 – Administrative Regulations requires that a Division of the State Architect (DSA)-approved and qualified special testing laboratory be hired for school construction projects. Consolidated Engineering Laboratories meets the Title 24 requirements and qualifications. Background/Alternatives The District is under contract with Consolidated Engineering Laboratories for special testing and inspection services on the Facilities Replacement Building project at West Valley College. This contract increase is for additional work related to: 1) additional concrete pour inspections and compression tests; 2) additional structural steel shop and field welding inspection; 3) additional masonry inspection and testing; and 4) additional testing of post-installed anchors. The contract increase will be as follows:

1. Original Contract Amount: $ 49,859.25

40

2. Contract Increase 1: $ 18,086.00 3. Contract Increase 2: $ 73,702.91 4. New Contract Amount: $141,648.16

Coordination The Executive Director of Facilities Maintenance, Operations and Construction; the Director of Facilities Construction; and Gilbane Building Company worked on this item. Follow-up/Outcome Upon Board approval, a contract increase will be executed for Consolidated Engineering Laboratories in the amount of $73,702.91.

41



PREPARED BY: NGOC CHIM



SUBJECT: PROPOSITION 30 EDUCATION PROTECTION ACCOUNT (EPA)

SPENDING PLAN CHANCELLOR’S RECOMMENDATION: That the Board of Trustees approve the spending plan for the Education Protection Account for fiscal year 2017-18. Funding Source/Fiscal Impact The State continues to provide Proposition 30 revenues in FY 2017-18 to support local schools and community colleges. The funding amount is $100 per FTES. The District anticipates receiving approximately $1,370,000 from the State. The District intends to use the money for instructional salaries and benefits. A separate sub-fund will be established in the general ledger to track the revenue and expenditures for the EPA funding. After the close of the fiscal year, the District will publish the actual revenue expenditures on the website. Reference(s) On November 8, 2016, voters approved Proposition 55, The California Children’s Education and Health Care Protection Act of 2016, which is an extension of Proposition 30 extending the personal income tax increase through 2030-31. The accounting and reporting requirements for Proposition 55 are exactly the same as the requirements for Proposition 30. On November 6, 2012, voters approved Proposition 30, The Schools and Local Public Safety Protection Act. This proposition temporarily raises the sales and use tax by 0.25 cents for four years and raises the income tax rate for high income earners ($250,000 for individual’s and $500,000 for couples) for seven years to provide continuing funding for local school districts and community colleges. The sales and use tax expired on January 1, 2017. The income tax is expected to expire on December 31, 2018. The revenues generated from Proposition 30 are deposited into a newly created state account called the Educational Protection Account.

42

The language of Proposition 30 requires that each local educational agency”…shall have sole authority to determine how the moneys received from the EPA are spent…provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the EPA for salaries or benefits of administrators or any other administrative costs.” Each local educational agency will be required to annually publish on its website an accounting of how much money was received from the EPA and how that money was spent. Revenues from EPA funds are unrestricted and should be accounted for separately. Background/Alternatives The District is required to comply with the language in Proposition 30. The District’s auditors will review for compliance at year end. Coordination District Staff will work with college staff to record the revenue and expense to ensure the District is in compliance with Proposition 30 and the State Budget and Accounting Manual (BAM), which has the authority of regulation in accordance with Title 5 Section 59011 of the California Code of Regulations. Staff will need to reclass revenue and expenditures in the new account codes. Follow-up/Outcome Upon Board approval, the spending plan will be implemented.

43



PREPARED BY: SUSIE MCDONNELL

REVIEWED BY: NGOC CHIM AND ED MADULI


SUBJECT: FINANCIAL STATEMENTS AND BUDGET ADJUSTMENTS

CHANCELLOR’S RECOMMENDATION: That the Board of Trustees approve the financial statements and budget adjustments as specified for the period of April 1, 2017 through June 30, 2017 (Fourth Quarter). For the Fourth Quarter only, the summary of significant changes lists the Fourth Quarter’s cumulative budget transactions. Funding Source/Fiscal Impact This activity reports the sources and uses of the various funds of the District. All budget transfers reflect either:

(1) Increases/decreases in expenditures that correspond to associated revenue increases/decreases; or

(2) Movement of equal budget amounts from one account to another; or (3) Increases/decreases in expenditures or revenues that directly impact Fund

Balance. Allocations of carryovers result in a reduction of the beginning fund balances for FY 2016-17. Other budget adjustments are recommended to realign the budget with anticipated or actual expenditures or to make adjustments resulting from changes in revenues. Reference(s) Education Code Section 84040 provides that the Board of Governors periodically assess the financial condition of West Valley-Mission Community College District. This assessment includes a comparison of budget to actual amounts. Once a budget is adopted, the total designated for each major expenditure classification is the maximum expenditure allowed. Pursuant to California Code of Regulations Section 58307, any budget transfers between major classifications, or from reserves, must be authorized by the Governing Board.

44

Background/Alternatives A summary of all funds is presented on the following pages. It should be noted that the Fourth Quarter Working Budget includes current year allocations and the allocations of carryover balances that had been approved by the Board of Trustees on June 6, 2017. Expenditures are actuals through June 30, 2017 and do not include any outstanding encumbrances that have been rolled forward to the new fiscal year. Coordination The Executive Director of Financial Services will coordinate the changes to the budget with the College Vice Presidents of Administrative Services. Follow-up/Outcome No further action is required.

45

West Valley-Mission Community College Fourth Quarter Financial Statements

FY 2016-2017

Fund 110 - Unrestricted General Fund

A B C D E F% of Actual Difference

Adopted 3rd Quarter 4th Quarter Actual 4th Qtr. 3rd Qtr to 4th Qtr100 Budget Working Budget Working Budget as of 06/30/17 Working Budget Budget Adjust.

(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State 8,695,990 8,695,990 7,629,201 8,353,919 109.50% (1,066,789) 880 Local 111,318,105 116,798,121 120,492,818 126,405,183 104.91% 3,694,697 898 Transfers In - - - 100,063 0.00% -

Total Revenues 120,014,095$ 125,494,111$ 128,122,019$ 134,859,164$ 105.26% 2,627,908$ Expenditures

100 Academic Salaries 47,692,682$ 47,821,690$ 47,423,121$ 46,821,787$ 98.73% (398,569)$ 200 Non-Instructional Salaries 19,929,321 19,908,104 19,866,725 19,555,118 98.43% (41,379) 300 Employee Benefits 25,056,368 25,093,962 23,495,521 22,393,022 95.31% (1,598,441) 400 Supplies / Materials 1,041,729 1,058,066 1,000,276 876,941 87.67% (57,790) 500 Operating Expenses 8,932,633 9,083,267 9,795,047 9,195,341 93.88% 711,780 600 Capital Outlay 245,707 393,218 756,492 756,594 100.01% 363,274 700 Other Student Aid/Other Outgo 117,715 117,515 158,349 158,827 100.30% 40,834 730 Transfers Out 16,810,462 21,973,328 22,017,678 21,701,536 98.56% 44,350

Total Expenditures 119,826,617$ 125,449,150$ 124,513,209$ 121,459,165$ 97.55% (935,941)$

Net Change to Fund Balance 187,478$ 44,961$ 3,608,810$ 13,399,999$ 3,563,849$

Beginning Fund Balance 37,903,876$ 37,903,876$ 37,903,876$ 37,903,876$

Estimated Ending Fund Balance 38,091,354$ 37,948,837$ 41,512,686$ 51,303,875$

Fund 12x & 13x - Restricted General Fund (Grants)

% of Actual DifferenceAdopted 3rd Quarter 4th Quarter Actual 4th Qtr. 3rd Qtr to 4th Qtr

120 Budget Working Budget Working Budget as of 06/30/17 Working Budget Budget Adjust.(D/C) (C-B)

Revenues810 Federal 3,749,828$ 5,942,959$ 6,037,109$ 3,626,490$ 60.07% 94,150$ 860 State 19,574,220 23,923,797 26,201,758 13,864,256 52.91% 2,277,961 880 Local 4,067,620 4,067,620 4,067,620 2,418,556 59.46% - 898 Transfers In 49,593 49,593 49,593 46,749 94.26% -


100 Academic Salaries 3,796,031$ 6,005,944$ 6,534,607$ 3,537,378$ 54.13% 528,663$ 200 Non-Instructional Salaries 5,685,807 7,005,536 7,224,698 5,193,946 71.89% 219,162 300 Employee Benefits 2,265,552 3,240,458 3,538,308 1,987,067 56.16% 297,850 400 Supplies / Materials 2,271,763 2,478,657 2,683,749 1,288,145 48.00% 205,092 500 Operating Expenses 10,235,118 11,706,778 12,180,249 5,260,286 43.19% 473,471 600 Capital Outlay 2,508,016 2,752,917 2,799,452 1,658,031 59.23% 46,535 730 Transfers Out - 71,679 101,219 70,504 69.65% 29,540 750 Student Financial Aid - 10,550 734 667 90.86% (9,816) 760 Other Student Aid 858,961 891,437 1,473,051 1,105,125 75.02% 581,614

Total Expenditures 27,621,248$ 34,163,956$ 36,536,067$ 20,101,148$ 55.02% 2,372,111$

Net Change to Fund Balance (179,987)$ (179,987)$ (179,987)$ (145,098)$ -$

Beginning Fund Balance 414,622$ 414,622$ 414,622$ 414,622$

Estimated Ending Fund Balance 234,635$ 234,635$ 234,635$ 269,524$

Attachment 7.8

46


FY 2016-2017

Fund 137 - Other Restricted Fund (Eco Pass)



(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 175,000 175,000 142,639 142,632 100.00% (32,361) 898 Transfers In - - 1,616 1,616 99.98% 1,616

Total Revenues 175,000$ 175,000$ 144,255$ 144,248$ 99.99% (30,745)$ Expenditures

100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries - - - - 0.00% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses 175,000 175,000 144,255 144,248 99.99% (30,745) 600 Capital Outlay - - - - 0.00% - 730 Transfers Out - - - - 0.00% - 760 Other Student Aid - - - - 0.00% -

Total Expenditures 175,000$ 175,000$ 144,255$ 144,248$ 99.99% (30,745)$

Net Change to Fund Balance -$ -$ -$ -$ -$

Beginning Fund Balance -$ -$ -$ -$

Estimated Ending Fund Balance -$ -$ -$ -$

Fund 138 - Health Services Fund



Revenues810 Federal 59,292$ 70,680$ 72,621$ 733$ 1.01% 1,941$ 860 State - - - - 0.00% - 880 Local 739,000 739,000 734,177 678,210 92.38% (4,823) 898 Transfers In 3,000 3,000 8,295 8,295 100.00% 5,295

Total Revenues 801,292$ 812,680$ 815,093$ 687,239$ 84.31% 2,413$ Expenditures

100 Academic Salaries 245,583$ 245,583$ 245,583$ 126,890$ 51.67% -$ 200 Non-Instructional Salaries 422,598 420,172 420,172 379,137 90.23% - 300 Employee Benefits 196,488 196,498 196,498 134,239 68.32% - 400 Supplies / Materials 26,000 27,000 24,500 11,789 48.12% (2,500) 500 Operating Expenses 93,292 106,096 108,596 30,411 28.00% 2,500 600 Capital Outlay 5,000 5,000 5,000 - 0.00% - 730 Transfers Out - - - - 0.00% - 760 Other Student Aid - - - - 0.00% -

Total Expenditures 988,961$ 1,000,349$ 1,000,349$ 682,467$ 68.22% -$

Net Change to Fund Balance (187,669)$ (187,669)$ (185,256)$ 4,772$ 2,413$



47


FY 2016-2017

Fund 139 - Parking Fund



(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 1,550,000 1,550,000 1,689,727 1,689,727 100.00% 139,727 898 Transfers In - - - 3,120 0.00% -

Total Revenues 1,550,000$ 1,550,000$ 1,689,727$ 1,692,847$ 100.18% 139,727$ Expenditures

100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries 1,015,104 977,250 1,054,494 1,054,494 100.00% 77,244 300 Employee Benefits 450,129 450,129 446,688 424,430 95.02% (3,441) 400 Supplies / Materials 25,500 25,800 36,463 29,733 81.54% 10,663 500 Operating Expenses 171,734 204,434 256,678 226,769 88.35% 52,244 600 Capital Outlay 69,682 74,536 51,536 44,883 87.09% (23,000) 730 Transfers Out - - - - 0.00% - 760 Other Student Aid - - - - 0.00% -

Total Expenditures 1,732,149$ 1,732,149$ 1,845,859$ 1,780,308$ 96.45% 113,710$

Net Change to Fund Balance (182,149)$ (182,149)$ (156,132)$ (87,461)$ 26,017$



Fund 212 - General Obligation Bonds Debt Service Fund



Revenues810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - 90,755 90,756 100.00% 90,755 880 Local 30,613,635 30,613,635 25,386,843 25,386,842 100.00% (5,226,792) 898 Transfers In - - - - 0.00% -

Total Revenues 30,613,635$ 30,613,635$ 25,477,598$ 25,477,598$ 100.00% (5,136,037)$ Expenditures

100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries - - - - 0.00% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses - - - - 0.00% - 600 Capital Outlay - - - - 0.00% - 710 Other Outgo 30,613,635 30,613,635 30,613,635 30,678,259 100.21% - 730 Transfers Out - - - - 0.00% -

Total Expenditures 30,613,635$ 30,613,635$ 30,613,635$ 30,678,259$ 100.21% -$

Net Change to Fund Balance -$ -$ (5,136,037)$ (5,200,661)$ (5,136,037)$



48


FY 2016-2017

Fund 291 - Retiree Health Benefits Fund



(D/C) (C-B)Revenues

810 Federal 100,000$ 118,377$ 118,377$ 118,377$ 100.00% -$ 860 State - - - - 0.00% - 880 Local - - - - 0.00% - 898 Transfers In 7,822,000 7,822,000 7,822,000 7,822,000 100.00% -

Total Revenues 7,922,000$ 7,940,377$ 7,940,377$ 7,940,377$ 100.00% -$ Expenditures

100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries - - - - 0.00% - 300 Employee Benefits 8,037,729 8,037,729 8,037,729 7,167,886 89.18% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses 102,500 102,500 102,500 48,763 47.57% - 600 Capital Outlay - - - - 0.00% - 710 Debt Services - - - - 0.00% - 730 Transfers Out 5,806,834 5,806,834 5,806,834 5,806,834 100.00% -


Net Change to Fund Balance (6,025,063)$ (6,006,686)$ (6,006,686)$ (5,083,106)$ -$



Fund 292 - Lease Revenue Bonds Debt Service Fund



Revenues810 Federal 1,526,430$ 1,526,430$ 1,526,430$ 1,532,097$ 100.37% -$ 860 State - - - - 0.00% - 880 Local - - 30,025 30,032 100.02% 30,025 898 Transfers In 4,099,442 4,099,442$ 4,074,380$ 3,987,724$ 97.87% (25,062)


100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries - - - - 0.00% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses - - - - 0.00% - 600 Capital Outlay - - - - 0.00% - 710 Other Outgo 5,331,754 5,331,754 5,331,754 5,331,754 100.00% - 730 Transfers Out - - - - 0.00% -


Net Change to Fund Balance 294,118$ 294,118$ 299,081$ 218,100$ 4,963$



49


FY 2016-2017

Fund 330 - Child Development Fund



(D/C) (C-B)Revenues

810 Federal 48,891$ 48,891$ 48,891$ 44,495$ 91.01% -$ 860 State 428,421 428,421 449,349 373,540 83.13% 20,928 880 Local 1,456,327 1,459,032 1,644,859 1,644,859 100.00% 185,827 898 Transfers In - 27,408 39,360 39,360 100.00% 11,952


100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries 1,263,105 1,268,450 1,327,009 1,286,873 96.98% 58,559 300 Employee Benefits 546,291 546,664 512,791 489,928 95.54% (33,873) 400 Supplies / Materials 74,353 90,837 94,550 61,621 65.17% 3,713 500 Operating Expenses 13,090 21,077 19,830 12,742 64.25% (1,247) 600 Capital Outlay 2,000 74 74 - 0.00% - 730 Transfers Out 12,000 12,000 12,000 12,000 100.00% - 760 Other Student Aid 22,800 24,650 22,248 21,247 95.50% (2,402)


Net Change to Fund Balance -$ -$ 193,957$ 217,843$ 193,957$



Fund 410 - Capital Projects Fund

% of Actual Difference400 Adopted 3rd Quarter 4th Quarter Actual 4th Qtr. 3rd Qtr to 4th Qtr410 Budget Working Budget Working Budget as of 06/30/17 Working Budget Budget Adjust.

(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State 7,859,139 7,859,139 7,859,139 5,019,362 63.87% - 880 Local 2,559,578 3,751,416 4,990,300 2,702,668 54.16% 1,238,884 898 Transfers In - - - 45,176 0.00% -


100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries 32,660 39,664 43,531 36,948 84.88% 3,867 300 Employee Benefits 3,495 3,191 3,393 2,770 81.62% 202 400 Supplies / Materials 56,500 119,723 113,971 90,873 79.73% (5,752) 500 Operating Expenses 2,447,566 2,657,850 2,614,810 2,586,906 98.93% (43,040) 600 Capital Outlay 7,365,413 8,354,924 9,176,898 3,781,593 41.21% 821,974 710 Other Outgo - - - - 0.00% - 730 Transfers Out - - - - 0.00% -


Net Change to Fund Balance 513,083$ 435,203$ 896,836$ 1,268,116$ 461,633$



50


FY 2016-2017

Fund 430 - General Obligation Bonds Capital Project Fund


400 Adopted 3rd Quarter 4th Quarter Actual 4th Qtr. 3rd Qtr to 4th Qtr410 Budget Working Budget Working Budget as of 06/30/17 Working Budget Budget Adjust.

(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local - - - - 0.00% - 886 Interest 1,015,077 1,015,077 1,449,320 1,449,321 100.00% 434,243 898 Transfers In - - - - 0.00% -


100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries 812,304 816,225 816,544 757,252 92.74% 319 300 Employee Benefits 293,191 294,059 294,059 283,057 96.26% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses 4,168,117 4,163,328 4,163,009 2,502,565 60.11% (319) 600 Capital Outlay 164,918,435 164,917,685 164,915,035 59,490,759 36.07% (2,650) 710 Bond Administrative Fees 2,500 3,250 5,900 5,900 100.00% 2,650 730 Transfers Out - - - - 0.00% -


Net Change to Fund Balance (169,179,470)$ (169,179,470)$ (168,745,227)$ (61,590,212)$ 434,243$


Estimated Ending Fund Balance -$ -$ 434,243$ 107,589,258$

Fund 591 - Community Ed Workforce and Economic Development Fund



Revenues810 Federal 997,992$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 3,526,889 3,552,866 3,571,143 2,997,405 83.93% 18,277 898 Transfers In 42,000 42,000 42,000 42,000 100.00% -


100 Academic Salaries 78,401$ 68,401$ 74,566$ 60,642$ 81.33% 6,165$ 200 Non-Instructional Salaries 2,524,772 2,181,713 2,168,375 1,816,771 83.78% (13,338) 300 Employee Benefits 547,279 455,668 455,075 361,221 79.38% (593) 400 Supplies / Materials 232,191 212,272 187,647 93,077 49.60% (24,625) 500 Operating Expenses 2,586,663 2,092,937 2,123,944 866,911 40.82% 31,007 600 Capital Outlay 31,900 43,880 43,921 19,673 44.79% 41 730 Transfers Out 75,480 53,300 54,916 49,297 89.77% 1,616 760 Other Student Aid 17,500 14,000 32,004 22,004 68.75% 18,004


Net Change to Fund Balance (1,527,305)$ (1,527,305)$ (1,527,305)$ (250,190)$ -$



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FY 2016-2017

Fund 597 - Entrepreneurial Fund



(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 1,344,032 1,346,550 1,358,485 1,291,084 95.04% 11,935 898 Transfers In - 6,058 40,872 36,986 90.49% 34,814


100 Academic Salaries 266,989$ 238,579$ 259,579$ 204,511$ 78.79% 21,000$ 200 Non-Instructional Salaries 362,983 392,606 388,603 269,756 69.42% (4,003) 300 Employee Benefits 141,856 145,973 146,630 102,947 70.21% 657 400 Supplies / Materials 244,008 385,841 413,855 198,833 48.04% 28,014 500 Operating Expenses 2,038,453 1,504,110 1,502,536 717,154 47.73% (1,574) 600 Capital Outlay 231,479 627,235 582,859 188,034 32.26% (44,376) 730 Transfers Out - - 47,031 47,031 100.00% 47,031 760 Other Student Aid 10,000 10,000 10,000 4,680 46.80% -


Net Change to Fund Balance (1,951,736)$ (1,951,736)$ (1,951,736)$ (404,875)$ -$



Fund 711 - Associated Students Trust Fund

% of Actual Difference711 Adopted 3rd Quarter 4th Quarter Actual 4th Qtr. 3rd Qtr to 4th Qtr712 Budget Working Budget Working Budget as of 06/30/17 Working Budget Budget Adjust.422 (D/C) (C-B)

Revenues810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 181,000 181,000 203,230 203,230 100.00% 22,230 898 Transfers In - - - - 0.00% -


100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries 2,300 2,300 2,300 - 0.00% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials 20,956 20,956 20,956 21,292 101.60% - 500 Operating Expenses 154,744 154,744 154,744 143,051 92.44% - 600 Capital Outlay 3,000 3,000 3,000 - 0.00% - 730 Transfers Out - - - - 0.00% - 760 Other Student Aid - - - - 0.00% -

Total Expenditures 181,000$ 181,000$ 181,000$ 164,343$ 90.80% -$




52


FY 2016-2017

Fund 722 - Student Representative Fee Trust Fund



(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 16,500 16,500 16,500 14,917 90.41% - 898 Transfers In - - - - 0.00% -

Total Revenues 16,500$ 16,500$ 16,500$ 14,917$ 90.41% -$ Expenditures

100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries - - - - 0.00% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials 14,000 14,000 14,000 - 0.00% - 500 Operating Expenses 30,967 30,967 30,967 5,288 17.08% - 600 Capital Outlay - - - - 0.00% - 730 Transfers Out - - - - 0.00% - 760 Other Student Aid - - - - 0.00% -


Net Change to Fund Balance (28,467)$ (28,467)$ (28,467)$ 9,629$ -$


Estimated Ending Fund Balance -$ -$ -$ 38,096$

Fund 731 - Student Body Center Fee Trust Fund

% of Actual Difference731 Adopted 3rd Quarter 4th Quarter Actual 4th Qtr. 3rd Qtr to 4th Qtr732 Budget Working Budget Working Budget as of 06/30/17 Working Budget Budget Adjust.422 (D/C) (C-B)

Revenues810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 892,900 892,900 892,900 750,226 84.02% - 898 Transfers In - - - 3,886 0.00% -

Total Revenues 892,900$ 892,900$ 892,900$ 754,112$ 84.46% -$ Expenditures

100 Academic Salaries 16,236$ 147,895$ 147,895$ 171,388$ 115.88% -$ 200 Non-Instructional Salaries 627,310 495,151 495,151 515,551 104.12% - 300 Employee Benefits 293,232 293,232 293,232 279,090 95.18% - 400 Supplies / Materials 56,466 57,331 58,108 37,866 65.16% 777 500 Operating Expenses 113,646 113,118 112,341 69,367 61.75% (777) 600 Capital Outlay 34,500 34,500 34,500 6,726 19.49% - 730 Transfers Out 110,980 111,143 111,143 111,143 100.00% - 760 Other Student Aid 40,000 40,000 40,000 25,564 63.91% -


Net Change to Fund Balance (399,470)$ (399,470)$ (399,470)$ (462,581)$ -$



53


FY 2016-2017

Fund 741 - Student Financial Aid Trust Fund

A B C D E F750 % of Actual Difference751 756 Adopted 3rd Quarter 4th Quarter Actual 4th Qtr. 3rd Qtr to 4th Qtr

752 755 Budget Working Budget Working Budget as of 06/30/17 Working Budget Budget Adjust.753 754 (D/C) (C-B)

Revenues810 Federal 19,285,398$ 19,285,398$ 19,285,398$ 10,956,446$ 56.81% -$ 860 State 590,000 787,753 787,753 819,414 104.02% - 880 Local - - - - 0.00% - 898 Transfers In - - - - 0.00% -

Total Revenues 19,875,398$ 20,073,151$ 20,073,151$ 11,775,860$ 58.66% -$ Expenditures

100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries 281,991 281,991 281,991 248,495 88.12% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses - - - - 0.00% - 600 Capital Outlay - - - - 0.00% - 730 Transfers Out 37,053 37,053 37,053 44,879 121.12% - 760 Other Student Aid 19,556,354 19,754,107 19,754,107 11,490,191 58.17% -


Net Change to Fund Balance -$ -$ -$ (7,705)$ -$



Fund 751/752 - Scholarship and Loan Trust Fund



Revenues810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 255,000 393,681 400,535 394,986 98.61% 6,854 898 Transfers In - - - - 0.00% -


100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries - - - - 0.00% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses - 100 100 37 37.23% - 600 Capital Outlay - - - - 0.00% - 730 Transfers Out - - 100,586 100,586 100.00% 100,586 760 Other Student Aid 255,000 393,581 292,995 216,123 73.76% (100,586)





54


FY 2016-2017

Fund 791 - OPEB Trust Fund



(D/C) (C-B)Revenues

810 Federal -$ -$ -$ -$ 0.00% -$ 860 State - - - - 0.00% - 880 Local 1,000,000 3,425,927 5,349,830 5,349,830 100.00% 1,923,903 898 Transfers In 10,806,834 15,806,834 15,806,834 15,806,834 100.00% -


100 Academic Salaries -$ -$ -$ -$ 0.00% -$ 200 Non-Instructional Salaries - - - - 0.00% - 300 Employee Benefits - - - - 0.00% - 400 Supplies / Materials - - - - 0.00% - 500 Operating Expenses - - - - 0.00% - 600 Capital Outlay - - - - 0.00% - 710 Other Outgo 36,000 36,000 43,646 43,646 100.00% 7,646 730 Transfer Out - - - - 0.00% -

Total Expenditures 36,000$ 36,000$ 43,646$ 43,646$ 100.00% 7,646$

Net Change to Fund Balance 11,770,834$ 19,196,761$ 21,113,018$ 21,113,018$ 1,916,257$



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SUBJECT: 2016-17 CCFS 311 FOURTH QUARTER FINANCIAL REPORT CHANCELLOR'S RECOMMENDATION: That the Board of Trustees accept the 2016-17 Fourth Quarter Financial Report and authorize Fiscal Services staff to forward the CCFS-311Q Report to the California Community Colleges Chancellor’s Office (CCCCO). Funding Source/Fiscal Impact The projected ending fund balance of $51.3 million includes the estimated 5% reserve of $6.1 million, assigned fund balance of $5.7 million for ACE Banked Leave liability, projected $29.5 million in community support fund reserve, estimated $3.7 million (3%) in contingency reserve, $5.8 million set aside for projected PERS and STRS future rate increase, and projected $500,000 set aside for prepaids, faculty travel and conference, and future board elections. Reference(s) Title 5 of the California Code of Regulations, Section 58310, requires that the chief executive officer, or other designee of the governing board of each district, regularly report to the governing board of the district the financial and budgetary conditions of the district on a quarterly basis. This report is referred to as the CCFS-311Q and must be delivered to the California Community Colleges Chancellor’s Office no later than forty-five days following the completion of each quarter. Background/Alternatives The CCFS-311Q reports only the Unrestricted General Fund. The report is set up in seven sections:

Section I. Unrestricted General Fund Revenue, Expenditure, and Fund Balance (Comparison of Actuals for three prior years)

Section II. Annualized Attendance FTES Section III. Total General Fund Cash Balance (Unrestricted and Restricted)

Section IV. Unrestricted General Fund Revenue, Expenditure, and Fund Balance Section V. Employee Contract Settlements Section VI. Significant District fiscal events that impact the current quarter

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Section VII. Significant District fiscal problems for the year or next fiscal year A copy of the CCFS-311Q for the Unrestricted General Fund is presented on the following pages. It should be noted that Section I, columns 1 through 3, shows the comparison of actuals for the prior three fiscal years. Column 4 shows the actuals for July 1, 2016 through June 30, 2017. Significant Events The Annualized Student Attendance Report (P-3) for FY 2015-16 reported 13,448 FTES as noted in Section II. The Annualized Student Attendance Report (P-3) for FY 2016-17 reported 12,815 FTES. The ending cash balance reported in the Santa Clara County Treasury as of June 30, 2017, is $85.8 million as noted in Section III, Column 4. The District has a very healthy cash flow as it is receiving the majority of its revenues from local property taxes and enrollment fees. The District will continue to monitor cash flow on a monthly basis to ensure fiscal stability. In Section IV, Column 1 is the Adopted Budget for FY 2016-2017 which was approved by the Board of Trustees on September 6, 2016. Annual Current Budget, Column 2, is the adjusted budget which includes the Fourth Quarter budget adjustments. Year-to-date actuals, Column 3, are revenues and expenses posted in the general ledger as of June 30, 2017. Section V reports that the District settled employee contracts with the West Valley-Mission Federation of Techers, AFT 6554, AFL-CIO (WVMFT) and the West Valley-Mission Classified Employee Association (WVMCEA). These settlements, which include salary, benefits, compensation study, increase in medical cap, and retro pays, cost the District approximately $11.6 million. The District will use community support funds to cover all cost associated with the contract settlements. Section VI reports that, during the fourth quarter, the District received approximately $6 million in one-time RDA money which had a significant impact to the ending balance in the unrestricted general fund. Section VII of the CCFS-311Q indicates that there are no known significant fiscal problems that must be addressed for FY 2016-17 and FY 2017-18. Coordination This report was prepared by the Executive Director of Financial Services and reviewed by the Vice Chancellor. Follow-up/Outcome Upon Board approval, the Executive Director of Financial Services will forward the CCFS-311Q to the State Chancellor’s Office.

57

Attachment 7.9

58


ACTION ITEM

PREPARED BY: RYAN NG

REVIEWED BY: MARY LONICH


SUBJECT: EXTEND EXECUTIVE CONTRACT: ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES

CHANCELLOR’S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the extension of Associate Vice Chancellor of Human Resources Albert M. Moore’s contract from July 1, 2018, through June 30, 2021. • Salary:

Effective July 1, 2017, Associate Vice Chancellor of Human Resources Albert M.

Moore received a 5.00% salary enhancement. • Special Compensation:

The Associate Vice Chancellor of Human Resources shall be provided additional

compensation in the amount of $6,000 to be paid in monthly installments of one-twelfth of the amount in lieu of reimbursement for actual expenses incurred within the local area of the District.

• Benefits: Effective July 1, 2017, the District’s annual contribution to the premium payments

for health benefits (including medical, dental, vision, and prescription) will be increased. The District’s contribution for health benefits provided to active employees will be limited at $11,741 for single coverage, $22,072 for 2-party coverage, and $28,270 for 3 or more coverage.

61

• Contract: Associate Vice Chancellor Moore’s contract is in effect through June 30, 2018. It is

recommended that his contract be changed by adding three year to its ending date, as well as inserting language changes that enhance health benefits to mirror those instituted for the members of the executive team. The contract will now be in effect through June 30, 2020.

Funding Source/Fiscal Impact On-going budget. Background/Alternatives Associate Vice Chancellor of Human Resources Moore, is in the final year of his current contract, in effect through June 30, 2018. It is recommended that his contract be revised by adding three years to its ending date. The new contract date would be effective July 1, 2018, through June 30, 2021 Coordination The employment contract extension has been reviewed by District legal counsel, District Human Resources staff, and Mr. Moore. A copy of the employment contract is available to the public upon request. Follow-up/Outcome Human Resources staff will secure appropriate signatures and place the contract in the personnel file.

62


ACTION ITEM




SUBJECT: EXTEND EXECUTIVE CONTRACT: MISSION COLLEGE PRESIDENT CHANCELLOR’S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the extension of President Peck’s contract from July 1, 2018, through June 30, 2021. • Salary:

Effective July 1, 2017, President Peck received a 5.00% salary enhancement.

• Special Compensation:

President Peck shall be provided additional compensation in the amount of $6,000

to be paid in monthly installments of one-twelfth of the amount in lieu of reimbursement for actual expenses incurred within the local area of the District.



• Contract: President Peck’s contract is in effect through June 30, 2018. It is recommended that

his contract be changed by adding three year to its ending date, as well as inserting

63

language changes that enhance health benefits to mirror those instituted for the members of the executive team. The contract will now be in effect through June 30, 2020.

Funding Source/Fiscal Impact On-going budget. Background/Alternatives President Peck is in the final year of his current contract, in effect through June 30, 2018. It is recommended that his contract be revised by adding three years to its ending date. The new contract date would be effective July 1, 2018, through June 30, 2021. Coordination The employment contract extension has been reviewed by District legal counsel, District Human Resources staff, and Mr. Peck. A copy of the employment contract is available to the public upon request. Follow-up/Outcome Human Resources staff will secure appropriate signatures and place the contract in the personnel file.

64


ACTION ITEM




SUBJECT: EXTEND EXECUTIVE CONTRACT: VICE CHANCELLOR CHANCELLOR’S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the addendum to add a one year extension to Vice Chancellor Edralin Maduli’s contract to end June 30, 2020. • Salary:

Effective July 1, 2017, Vice Chancellor Maduli received a 5.00% salary

enhancement. • Special Compensation:

Vice Chancellor Maduli shall be provided additional compensation in the amount

of $6,000 to be paid in monthly installments of one-twelfth of the amount in lieu of reimbursement for actual expenses incurred within the local area of the District.



65

• Contract: Vice Chancellor Maduli’s contract is in effect through June 30, 2019. It is

recommended that his contract be changed by adding one year to its ending date, as well as inserting language changes that enhance health benefits to mirror those instituted for the members of the executive team. The contract will now be in effect through June 30, 2020.

Funding Source/Fiscal Impact On-going budget. Background/Alternatives Vice Chancellor Maduli’s current contract is in effect through June 30, 2019. It is recommended that his contract be revised by adding a one year extension so that he remains in a three-year agreement with the District. Coordination The employment contract extension has been reviewed by District legal counsel, District Human Resources staff, and Mr. Maduli. A copy of the employment contract is available to the public upon request. Follow-up/Outcome Human Resources staff will secure appropriate signatures and place the contract in the personnel file.

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ACTION ITEM

PREPARED BY: SEAN McGOWAN



SUBJECT: ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON

BY THE BOARD OF TRUSTEES CHANCELLOR'S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions. I. Appointment(s)

a. John Vlahos, to Dean (Health, Human Development & Intercollegiate Athletics), West Valley College, Range 25 ($10,967.67-$12,673.25/per month); effective September 11, 2017. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

Full Explanation of Transactions

a. John Vlahos, Dean, Administrative Unit, Range 25 ($10,967.67-$12,673.25/per month), Health, Human Development & Intercollegiate Athletics, West Valley College, 100% of full time, 12 months per year; effective September 11, 2017. Position ID# WAD019. Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

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ACTION ITEM



APPROVED BY: PATRICK SCHMITT SUBJECT: RESOLUTION NO. 17090501 TO ESTABLISH THE 2017-2018

APPROPRIATIONS LIMIT CHANCELLOR’S RECOMMENDATION: That the Board of Trustees adopt Resolution No. 17090501 to establish the 2017-2018 appropriations limit at $218,817,700. Funding Source/Fiscal Impact Prior to adoption of its final budget, each state governmental entity must calculate its appropriations limit. The limit that was first calculated in 1979 may be modified each year by a factor composed of a change in student population (FTES) and the lesser of the change in the Consumer Price Index or California per capita income. Although the state is approaching its Gann Limit, few school districts or community colleges have approached theirs. West Valley-Mission CCD’s appropriations limit, as calculated according to the provisions of Article XIII-B, is much larger than the District’s actual appropriations. The District’s 2017-2018 appropriations subject to limitation is $109,504,546. The District’s 2017-2018 appropriations limit, based on population growth, has been determined to be $218,817,700 (worksheet attached). Reference(s) Article XIII-B of the California Constitution, commonly referred to as the Gann Limit, was approved by the voters in 1979. Proposition 4 was passed by the voters of the state of California in November of 1979. Later, implementing legislation in the form of SB 1352 was passed in the California legislature and signed by the Governor. SB 1352 requires the following:

“Government Code Section 7910: Each year the governing board of each local jurisdiction shall by resolution establish its appropriations limit for the following fiscal year pursuant to Article XIII-B at a regularly scheduled meeting or at a special meeting. Fifteen (15) days prior to such meeting,

68

documentation used in the determination of the appropriations limit shall be available to the public. The determination of the appropriations limit is a legislative act.”

Background/Alternatives In accordance with the provisions of Government Code Section 7910, any action to set aside or annul the establishment of the appropriations limit must be filed with the State Chancellor within forty-five (45) days of the adoption of the resolution. Coordination According to law, the “documentation used in the determination of such limit shall be made available to the public fifteen (15) days prior to the actual adoption of such resolution.” In compliance with the requirement, the documentation was made available to the public on August 21, 2017. Follow-up/Outcomes Upon Board approval, the Gann Limit information will be reported on the CCSF-311 Report, which is due on or before October 10, 2017.

69

RESOLUTION NO. 17090501

RESOLVED, that the Board of Trustees of the West Valley-Mission Community College District, in compliance with Article XIII-B of the California State Constitution and California Government Code, Sections 7900-7913, establishes its 2016-2017 fiscal appropriations limit at $222,535,768; RESOLVED, that the actual appropriations for the 2016-2017 fiscal year will not exceed this limit; and BE IT FURTHER RESOLVED, that any action to set aside or annul this action, pursuant to Government Code Section 7910, shall be filed with the State Chancellor within forty-five (45) days of the adoption of this resolution. Passed, approved, and adopted this 5th day of September, 2017. AYES: NOES: ABSENT: ABSTENTIONS:

President, Board of Trustees Attest: Secretary, Board of Trustees

70

DISTRICT NAME:DATE:

I. 2017-18 Appropriations Limit:A. 2016-17 Appropriations Limit $B. 2017-18 Price Factor: 1.0369C. Population factor:

1 2015-16 Second Period Actual FTES 2 2016-17 Second Period Actual FTES 3 2017-18 Population change factor

(line C.2. divided by line C.1.)D. 2016-17 Limit adjusted by inflation and population factors $

(line A multiplied by line B and line C.3.)E. Adjustments to increase limit:

1 Transfers in of financial responsibility $2 Temporary voter approved increases3 Total adjustments - increase

Sub-Total $F. Adjustments to decrease limit:

1 Transfers out of financial responsibility $2 Temporary voter approved increases3 Total adjustments - decrease

G. 2017-18 Appropriations Limit $

II. 2017-18 Appropriations Subject to Limit:A. State Aid (General Apportionment, Apprenticeship Allowance,

Education Protection Acccount tax revenue $B. State Subventions (Home Owners Property Tax Relief,

Timber Yield tax, etc.)C. Local Property taxesD. Estimated excess Debt Service taxesE. Estimated Parcel taxes, Square Foot taxes, etc.F. Interest on proceeds of taxesG. Local appropriations from taxes for unreimbursed State,

court, and federal mandatesH. 2017-18 Appropriations Subject to Limit $

CALIFORNIA COMMUNITY COLLEGESGANN LIMIT WORKSHEET

2017-18

Attachment 7.10

71


ACTION ITEM

PREPARED BY: NGOC CHIM AND SUSIE MCDONNELL


APPROVED BY: PATRICK SCHMITT SUBJECT: 2017/2018 FINAL BUDGET CHANCELLOR'S RECOMMENDATION: 1. That the Board of Trustees conduct a Public Hearing on September 5, 2017, as part

of consideration of this item in order to receive comments on the Final Budget, and 2. That the Board of Trustees adopt the FY 2017/2018 Final Budget. Funding Source/Fiscal Impact The Final Budget serves as the District’s financial plan for FY 17/18 and serves as the authorization to expend funds as recorded in the budget. Reference(s) California Code of Regulations, Title 5, Section 58305 requires that each community college district adopt a final budget by September 15 of each year. Background/Alternatives In accordance with Title 5, Section 58301, a Public Notice was placed in a newspaper of general circulation to announce that the Public Hearing on the District’s FY 17/18 Final Budget would be held on September 5, 2017, at 7:00 p.m. in the room TAV 130 at Mission College. The Public Notice also announced that the Final Budget was available for inspection at the following libraries in the District’s service territory: West Valley College Library Mission College Library Campbell Library Saratoga Community Library Santa Clara Library San Jose - West Valley Branch Library Significant assumptions and information about the State Budget, which will affect the District’s final budget, follow. Revenue projections for the Unrestricted and Restricted General Funds include the following:

72

• State Lottery revenue is projected to be $131/FTES (unrestricted) and $43/FTES (restricted).

• Twenty-five percent of total ground lease revenues of the Mission-West Valley Land Corporation is divided between two funds, of which 10% is allocated to Fund 110 – Unrestricted General Fund, and 15% is allocated to Fund 136 – Restricted General Fund.

• Mandated Cost revenue is projected to be $28/FTES. • Prop 30 Education Protection Act (EPA) revenue is projected to be $100/FTES.

Expenditure assumptions for the Unrestricted and Restricted General Funds include the following:

• 5% salary enhancement. • Retiree health benefit expenditures will be stable in the general fund. Any increase

in cost will be covered by the OPEB Trust Fund. • Fixed costs increased by approximately $717,180 over the previous year. • PERS mandatory benefit rate increased from 13.05% to 15.53%. • STRS mandatory benefit rate increased from 12.58% to 14.43%. • Unemployment insurance rate remained constant at 0.050%. • Workers’ Compensation rate remained constant at 1.460%.

For the Unrestricted General Fund, the budget is balanced. Key components include:

• Use of community support funds. • Maintain 530 weekly student contact hours (WSCH) efficiency. • Target FTES of 13,700. • Maximum contribution to health benefits (faculty only) - $18,050 (Composite

Rate). • Maximum contribution to health benefits – $11,741 for single, $22,072 for two

party, and $28,270 for family. For the Restricted General Fund, the categorical program funding will be adjusted for known amounts. The majority of the programs will remain the same as the FY 15/16 budget. Adjustments to the budget will be made in late October after the funds have been allocated by the state. Coordination This item was coordinated with the Audit and Budget Oversight Committee, District Council, the Executive Management Team (EMT), and the Budget Office. Follow-up/Outcome A copy of the Final Budget for FY 2017/2018 will be forwarded to the State Chancellor’s office upon Board approval.

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ACTION ITEM



APPROVED BY: ADRIENNE GREY

SUBJECT: CONTRACT LANGUAGE UPDATES: CHANCELLOR BOARD PRESIDENT’S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the new contract with the Chancellor, which incorporates the salary, benefits, and extension approved after being read aloud and discussed at the Board meeting of August 1, 2017, as well as the proposed changes to the Chancellor’s contract language under Paragraph 9 - Termination of Contract -Subsection b – Resignation. (Please note, the contract also includes, as do all executive contracts, an allowance for expenses and the option of a doctoral stipend, which also will be enumerated at this time.) • Special Compensation:

The Chancellor shall be provided additional compensation in the amount of

$12,000 to be paid in monthly installments of one-twelfth of the amount in lieu of reimbursement for actual expenses incurred within the local area of the District.

• Doctoral Award:

The Chancellor shall receive a doctoral award of $1,500 prorated monthly for possessing a doctoral degree earned from an accredited college.

• Notice: The contract language in Paragraph 9, Subsection b., is revised to the following:

“The Chancellor may resign from his employment with the District on the condition that he provide one hundred eighty (180) calendar days written notice prior to the effective date of the resignation. Compensation shall cease on the

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effective date of the resignation. In the event the Chancellor applies for employment in another position, he shall give written notice immediately to the Board. In the event the Chancellor is selected as a finalist for employment in another position, he shall give written notice immediately to the Board. Failure to provide notice as described in this subsection shall constitute a material breach of this contract.”

Funding Source/Fiscal Impact The draft 2017-2018 Tentative Budget includes funding for expenditures for the Chancellor as provided in this Board Item. Reference(s) Chancellor contract Background/Alternatives The proposed changes submitted for public review and Board of Trustees approval on August 1, 2017, have been added to the Chancellor’s contract. The full contract, including the additional changes described above, is attached. Coordination The President of the Board of Trustees met with Chancellor Schmitt to discuss the proposed changes. Follow-up/Outcome Human Resources will coordinate with the Chancellor and Payroll to implement and administer the salary and benefits enhancements.

75


ACTION ITEM



APPROVED BY: ADRIENNE GREY

SUBJECT: CONTRACT LANGUAGE UPDATES: CHANCELLOR BOARD PRESIDENT’S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the new contract with the Chancellor, which incorporates the salary, benefits, and extension approved after being read aloud and discussed at the Board meeting of August 1, 2017, as well as the proposed changes to the Chancellor’s contract language under Paragraph 9 - Termination of Contract -Subsection b – Resignation. (Please note, the contract also includes, as do all executive contracts, an allowance for expenses and the option of a doctoral stipend, which also will be enumerated at this time.) • Special Compensation:

The Chancellor shall be provided additional compensation in the amount of

$12,000 to be paid in monthly installments of one-twelfth of the amount in lieu of reimbursement for actual expenses incurred within the local area of the District.

• Doctoral Award:

The Chancellor shall receive a doctoral award of $1,500 prorated monthly for possessing a doctoral degree earned from an accredited college.

• Notice: The contract language in Paragraph 9, Subsection b., is revised to the following:

“The Chancellor may resign from his employment with the District on the condition that he provide one hundred eighty (180) calendar days written notice prior to the effective date of the resignation. Compensation shall cease on the

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effective date of the resignation. In the event the Chancellor applies for employment in another position, he shall give written notice immediately to the Board. In the event the Chancellor is selected as a finalist for employment in another position, he shall give written notice immediately to the Board. Failure to provide notice as described in this subsection shall constitute a material breach of this contract.”

Funding Source/Fiscal Impact The draft 2017-2018 Tentative Budget includes funding for expenditures for the Chancellor as provided in this Board Item. Reference(s) Chancellor contract Background/Alternatives The proposed changes submitted for public review and Board of Trustees approval on August 1, 2017, have been added to the Chancellor’s contract. The full contract, including the additional changes described above, is attached. Coordination The President of the Board of Trustees met with Chancellor Schmitt to discuss the proposed changes. Follow-up/Outcome Human Resources will coordinate with the Chancellor and Payroll to implement and administer the salary and benefits enhancements.

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AGENDA - WVM Documents/170905A.pdf · 5.2 AGREEMENTS WITH CROSS HATCH EATERY AND CREATIVE JUS FOR...

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Transcript of AGENDA - WVM Documents/170905A.pdf · 5.2 AGREEMENTS WITH CROSS HATCH EATERY AND CREATIVE JUS FOR...