Agenda - Tuesday, May 5, 2015

CHIPPEWA COUNTY

EXECUTIVE COMMITTEE

REGULAR MEETING

MAY 5, 2015

CHIPPEWA COUNTY COURTHOUSE, RM 302

4:00 PM

Chippewa County Published

District 3 (Chair)Paul Michels

District 5 (Vice-Chair)Henry Shakal

District 4Jared Zwiefelhofer

District 8Anson Albarado

District 13Mike Leisz

Executive CommitteeAgenda May 5, 2015Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM


1. CALL TO ORDER

2. ROLL CALL

3. MEMBERS OF THE PUBLIC WISHING TO BE HEARD(Comments from the public will be limited to five minutes per speaker.)

4. CONSENT AGENDA(Unless separation of an item is requested, all items will be adopted in one motion.)

1. Approve the Agenda

2. Approve the Minutes

Executive Committee - Regular Meeting - Apr 14, 2015 4:00 PM

3. Schedule Next Meeting Date - May 19, 2015

5. REPORTS

1. Child Support Agency Certificate of Excellence for the Federal Fiscal Year 2014 - Frank Pascarella

2. WCA Overview of Executive vs. Administrative Form of Government - John Hochkammer

6. UPDATES, ANNOUNCEMENTS, AND CORRESPONDENCE

A. County Board Chair Report

1. Timeline for Submitting 2015 WCA Annual Business Meeting Resolutions - Paul Michels

B. County Administrator Operation Report

1. Implementation Plan for Juvenile Court Intake Transition Into DHS - Frank Pascarella

2. FY16 Budget Process Presentation - Frank Pascarella

3. Finance Update - Frank Pascarella

4. County Administrator Emerging Issues - No Action Necessary

7. BUSINESS ITEMS

1. Resolution to Authorize Establishment and Funding of an Explorer Program in Chippewa County - Frank Pascarella

2. Resolution to Approve Jail Staffing Agreement - Frank Pascarella

3. The Executive Committee will convene in closed session pursuant to Wisconsin State Statute19.85 (1)(c) –“Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility”. (County Administrator Employment Contract)

The Executive Committee will convene to open session

Executive CommitteeAgenda May 5, 2015Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM


8. AGENDA ITEMS FOR FUTURE CONSIDERATION

9. ADJOURN

Chippewa County shall attempt to provide reasonable special accommodations to the public for access to its public meetings, provided reasonable notice of special need is given. If special accommodations for a meeting are desired, contact the County Clerk’s Office at 726-7980.

Members of the Chippewa County Board of Supervisors who are not members of this committee are entitled to attend this meeting. It is possible that the attendance of one or more such nonmember Supervisors may create a quorum of some other county board committee, board or commission. Such a quorum is unintended and the nonmember Supervisors are not meeting for the purpose of exercising the responsibility, authority, power, or duties of any other committee, board or commission.

CHIPPEWA COUNTY

EXECUTIVE COMMITTEE

REGULAR MEETING

APRIL 14, 2015

CHIPPEWA COUNTY COURTHOUSE, RM 302

4:00 PM

Chippewa County Page 1 PublishedRevised 4/16/2015 8:09 AM

DRAFT

1. CALL TO ORDERVice-Chair Shakal called the meeting to order at 4:00 p.m.

2. ROLL CALLAttendee Name Organization Title Status Arrived

Paul Michels Chippewa County District 3 (Chair) Absent

Henry Shakal Chippewa County District 5 (Vice-Chair) Present

Jared Zwiefelhofer Chippewa County District 4 Present

Anson Albarado Chippewa County District 8 Present

Mike Leisz Chippewa County District 13 Present

Others Present: Frank Pascarella, Traci Bremness, Jim Sherman, Toni Klawiter, Katherine Hartman, Lori Zwiefelhofer, Jane Cooper, Sandi Frion, Chris Vetter, Larry Ritzinger, Christi Haun, and Todd Pauls

3. MEMBERS OF THE PUBLIC WISHING TO BE HEARDJane Cooper, District 13, and Katherine Hartman, District 12, spoke regarding the County Administrator’scontract.

4. CONSENT AGENDA

RESULT: APPROVED [UNANIMOUS]

MOVER: Jared Zwiefelhofer, District 4

SECONDER: Mike Leisz, District 13

AYES: Shakal, Zwiefelhofer, Albarado, Leisz

ABSENT: Michels

1. Approve the Agenda

2. Approve the Minutes

Executive Committee - Regular Meeting - Mar 17, 2015 4:00 PM

3. Schedule Next Meeting Date - May 5, 2015

5. REPORTS

6. UPDATES, ANNOUNCEMENTS, AND CORRESPONDENCE

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Executive CommitteeMinutes April 14, 2015Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM

Chippewa County Page 2 Published Revised 4/16/2015 8:09 AM

A. County Board Chair Report

B. County Administrator Operation Report

1. Department of Administration Update - Frank PascarellaAt the April County Board meeting Pascarella plans to recommend the appointment of Toni Klawiter as the new HR Director and Melissa Roach as the new Finance Director. Toni will begin employment on May 11, 2015 and Melissa will begin on May 26, 2015. Deborah Blevins has accepted the position of Administrative Assistant IV in Corporation Counsel. Deborah will begin on April 27, 2015. Pascarella has restructured the DOA in order to maximize the number of FTEs within the department and gain efficiencies. (copy on file)

RESULT: DISCUSSED

2. County Administrator Emerging Issues - No Action NecessaryPascarella stated the Juvenile Intake consolidation recommendation will go to the County Board May. Pascarella will also try and have a winter maintenance update in May as well. The County still has not received any funds from the DOT yet. The ETF hearing is set for mid May in Madison.

Leisz clarified that work on the security project has not stopped as indicated by Katherine Hartman earlier in the meeting. Pascarella stated the project had to be rebid because we only received one bid. Work on the policies and procedures are in progress and subcommittees are being established to focus on this item.

7. BUSINESS ITEMS

1. The Executive Committee will convene in closed session pursuant to Wisconsin State Statute19.85 (1)(c) –“Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility”. (County Administrator Employment Contract)The committee convened to closed session at 4:20 p.m.





ABSENT: Michels

The Executive Committee will convene to open session.The committee convened to open session at 5:00 p.m.





ABSENT: Michels

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Executive CommitteeMinutes April 14, 2015Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM

Chippewa County Page 3 Published Revised 4/16/2015 8:09 AM

8. AGENDA ITEMS FOR FUTURE CONSIDERATION

9. ADJOURN

The meeting adjourned at 5:02 p.m.


MOVER: Anson Albarado, District 8

SECONDER: Jared Zwiefelhofer, District 4


ABSENT: Michels

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STATEMENT OF EXPLANATIONCHILD SUPPORT AGENCY CERTIFICATE OF EXCELLENCE FOR THE

FEDERAL FISCAL YEAR 2014

The Certificate of Excellence for the federal fiscal year 2014 was presented to the Chippewa County Child Support Agency by the Department of Children and Families in recognition of having achieved all four of the federal performance measures.

Chippewa County Child Support collected over $9 Million in support for the fiscal year 2014 and average of over $750,000 per month.

The agency currently services over 3,300 active support cases.

Performance Measures Federal

Measure

Chippewa County

Child Support

Performance

State

Average

1. Court Order Establishment 80 % 96.27 % 86.98 %

2. Paternity Establishment 90 % 114.10 % 105.43 %

3. Current Support Collections 80 % 80.93 % 73.01 %

4. Past Due Support Collections 80 % 82.37 % 66.02 %

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Attachment: 2015 WCA Conf Resolution Submission Letter 04-14-15 (2398 : Timeline for Submitting 2015

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Attachment: 2015 WCA Conf Resolution Submission Letter 04-14-15 (2398 : Timeline for Submitting 2015

Transition Plan for Juvenile Court Intake (JCI) Transition Page 1 of 3

Department of Administration Frank Pascarella, County Administrator April 29, 2015 TO: County Board Supervisors FR: Frank Pascarella RE: Implementation Plan for Juvenile Court Intake (JCI) Transition Last fall Resolution 12-14 “Resolution to Consolidate the Juvenile Intake into the Department of Human Services” was adopted by the County Board. The consolidation is effective January 1, 2016. The resolution directed the County Administrator to present the implementation plan and the CJCC evaluation to the County Board for review by June 2015. As outlined in the resolution a transition team was created to assist with developing the plan.

JUVENILE COURT INTAKE (JCI) TRANSITION COMMITTEE ROSTER

NAME ORGANIZATION/DEPARTMENT Becky Davis Chippewa Falls School Principal Bill Stimeling Chippewa County Board Supervisor Brian Micolichek Lieutenant Chippewa Falls Police Department Chad Schuebel Deputy Cadott Police Department Frank Pascarella County Administrator Jim Kowalczyk Sheriff Jim Sherman Corporation Counsel Judge Steve Cray Chief Circuit Court Judge Kyra Secraw Youth Support Services Unit Social Worker Larry Winter Department of Human Services Director Mark Porter Lake Holcombe School Principal Steve Gibbs District Attorney Rose Baier: CJCC Coordinator and Youth Support Services Manager Mike Weber: Juvenile Court Intake Worker Buck Rhyme: R&R Consulting MEETING STRUCTURE Phase I Buck Rhyme conducted interviews with staff and other key players affected by the transition with JCI.

Phase II – JCI Committee Meetings a. An overview of the current Juvenile Court Intake process was presented to the group by Mike Weber

and Rose Baier b. The Committee identified and prioritized nine key issues to be addressed. c. The Committee examined each of the nine key issues and came up with recommendations.

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RECOMMENDATIONS 1. Staffing Single model vs. Team model: the advantages and disadvantages of staffing patterns were explored

and the team agreed a designated, single staff person, not a team, is the best option for performing the duties of juvenile court intake. This person shall have decision-making authority consistent with the language in state statutes governing juvenile court intake. However, there is a back-up plan in place for the rest of the Youth Support Services (YSS) staff to cover for the JI worker.

The individual will be under the supervision of the YSSD manager within the Department of Human

Services (DHS). 2. Juvenile Court Clerk The committee explored the advantages and disadvantages of leaving the Juvenile Clerk in her

current location. Consensus was to leave the Juvenile Clerk at the current location for easier access of documents and as a consistent backup to the Register of Probate office. The Juvenile Court Clerk would work under supervision of the Register of Probate.

3. Physical Location The committee discussed two options for physical location. While there was consensus from the

group the office location could work in either place, the committee expressed a strong preference for keeping the current physical location on second floor.

Although the County Administrator believes this position should be located physically within DHS on

the third floor, after further consideration and conversations with Judge Cray it was agreed to initially leave the location on second floor and re-evaluate this matter prior to January 1, 2017.

Because the transition of JI to DHS was considered to be significant, the initial priority should be to

prioritize programming and service. It should also be used as a time for all parties to establish a comfort level with this new service delivery format before addressing the office location of this program.

4. Juvenile Court Policies/Procedures Rose Baier and Mike Weber will lead a team effort to revise the current manual. To guide the team,

the committee developed a list of key topics to be included in the manual. The manual will be updated and presented to CJCC for review in 3 parts: May 2015, July 2015 and September 2015. The intent is to have the process complete by December 2015.

Baier and Weber are working on procedures related to the job duties of a JI Worker. These will

address processing of delinquency and Juvenile in need of protection or services (JIPS) referrals, how to structure an intake conference, Teen Youth Court, Community Service/Restitution process, Temporary Physical Custody Hearing flow, deadlines and timeline chart for processing cases, request for court orders, citation /ordinance diversion, and other duties the JI Worker may be responsible for.

5. County Board Oversight The Health and Human Services Board will be the governing board as this position will be under DHS.

However, it was agreed that issues related to policy and programs will be discussed with the Legal and Law Enforcement Committee to promote collaboration across the criminal justice system. Focus was to maintain open lines of communication between the Health and Human Services Board and the Legal and Law Enforcement Committee.

DHS would still be responsible for the hiring, management and supervision of the JI worker. They

would also be responsible for the development and management of the JI annual operating budget.

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6. Plan to ensure collaboration between DHS and the Court services Plan for collaboration was developed outlining roles for the Court, DHS, and CJCC.

Key Function

Juvenile Court Human Services CJCC

JCI Policy Shared Decision Shared Decision Input

Hiring of JCI staff Input (Example: sit on hiring panel, identify search criteria)

Decision Maker Information only

Performance Management

Input (Example: offer feedback as part of annual review process)

Decision Maker No role

Job Description Input Decision Maker Information only

Employee Termination

Input Decision Maker No role

7. Form a JCI Communication Committee The group recommended that a committee be formed to promote ongoing communication and

foster collaboration with quarterly meetings. 8. CJCC Monitoring Plan CJCC will devote time semi-annually on the agenda to review the effectiveness of the JCI transition. The CJCC coordinator will administer a short survey (less than 10 questions) to solicit feedback from

the key stakeholders on the effectiveness of juvenile court intake operations. CJCC REVIEW OF RECOMMENDATIONS The CJCC met on April 7, 2015. The JCI Transition Committee’s Final Report was reviewed by Buck Rhyme for the CJCC. The CJCC voted 12-1 to accept the recommendations as outlined in the report. CLOSING I would like to thank Buck Rhyme for facilitating this project. Without his assistance I do not think that we would have been able to provide the County Board with this report. I would also like to thank those who were part of the JI Transition Review Team. Their input, passion, and honesty focused on service delivery, and while at times disagreements did take place the group was able to reach consensus on the primary organizational and service delivery initiatives. That effort will allow for the transition of Juvenile Court Intake into DHS to become operational on January 1, 2016, in a smooth and seamless manner. Frank R. Pascarella County Administrator

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Chippewa County Juvenile Court Intake Transition Committee Final Report

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I. Introduction

As part of Resolution 12-14 calling for the transfer of Juvenile Court Intake (JCI) into the Department of Human Services by January 2016, the County Administrator formed a Transition Committee. This committee was charged with developing recommendations to maintain the effective, efficient delivery of juvenile intake services, guaranteeing the program adheres to best practices as identified by the Criminal Justice Collaborating Council (CJCC), and ensuring that the final structure aligns with the tenets of the current Chippewa County strategic plan. The committee will present its recommendations to the full CJCC for review and comment on April 7, 2015, prior submitting a final report to the County Administrator.

II. Methodology

The following individuals served on the committee: Becky Davis, Chippewa Falls School Principal; Bill Stimeling, Chippewa County Board Supervisor; Brian Micolichek, Lieutenant Chippewa Falls Police Department; Chad Schuebel, Deputy Cadott Police Department; Frank Pascarella, County Administrator; Jim Sherman, Corporation Counsel; Judge Steve Cray, Chief Circuit Court Judge; Kyra Secraw, Youth Support Services Unit Social Worker; Larry Winter, Department of Human Services Director; Mark Porter, Lake Holcombe School Principal; and Steve Gibbs, District Attorney. Rose Baier, CJCC Coordinator, and Mike Weber, Juvenile Court Intake Worker, also attended the meetings and served as active members of the planning team. Buck Rhyme of the RR Consulting Group served as the meeting facilitator and head of the planning team. The Committee met on four occasions: January 15, January 29, February 12, and March 5 to complete their charge. To guide discussion and develop concrete recommendations, the committee identified nine questions for discussion and decision.

What staffing pattern is the best fit with JCI responsibilities?

What is the ideal level of decision-making authority for the JCI position?

Where is the best home for the juvenile court clerk—Probate or Clerk of Court?

Where will the JCI office be physically located?

What is a realistic back-up plan to ensure services are available 24/7?

What policies should govern the work of Juvenile Court Intake?

Which board committee is the best fit to oversee JCI?

What role should the judges have in the supervision, hiring, and setting policy related to JCI?

What is the best approach for CJCC to monitor the changes related to a new structure?

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III. Recommendations

Early on in the process, committee members agreed to a consensus based decision-making model. Consensus was defined as “if you are 70 percent or more in favor of a recommendation, you will be 100 percent committed to it.” All recommendations listed below conform to this standard.

Recommendation #1: Staffing

A designated, single staff person, not a team, is the best option for performing the duties of juvenile court intake. This person shall have decision-making authority consistent with the language in state statutes governing juvenile court intake.

Recommendation #2: Juvenile Court Clerk

The juvenile court clerk should remain in the current physical location. The administrative home for this position will be with the Office of Probate.

Recommendation #3: Physical Location

The committee reviewed two options for the physical location of Juvenile Court Intake: the present location on the second floor near the courts, or locating the JCI staff person on the third floor near the rest of the delinquency services team. While there was consensus that both locations could work, the committee expressed a strong preference for keeping the current physical location on the second floor. If a move to the third floor was considered in the future, the only space deemed suitable was Room 306C.

Recommendation #4: Juvenile Court Policies

Updating the current Juvenile Court Intake procedure manual is an important aspect of ensuring consistent treatment of juvenile offenders and planning a smooth transition when Mike Weber retires. Mike Weber and Rose Baier will lead a team effort to revise the current manual. To guide the team, the committee developed a list of key topics to be included in the manual. The manual will be updated and presented to CJCC for review in three parts: May 2015, July 2015, and September 2015. The manual will also be reviewed by the Legal & Law Enforcement Committee before final submission to the judges for final approval. The intent is to have the process complete by December 2015.

Recommendation #5: County Board Oversight

Issues related to the funding and budget related to Juvenile Court Intake will be discussed with the Health and Human Services Board. Issues related to policy and programs will be discussed with the Legal & Law Enforcement Committee because of that committee’s role in promoting coordination and collaboration across the criminal justice system.

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Recommendation #6: Plan to Ensure Effective Collaboration Between Juvenile Court and the Department of Human Services

Key Function

Juvenile Court

Human Services

CJCC

JCI Policy Shared Decision Shared Decision Input

Hiring of JCI staff Input (Example: sit on hiring panel, identify search criteria)

Decision Maker Information only

Performance Management

Input (Example: offer feedback as part of annual review process)

Decision Maker No role

Job Description Input Decision Maker Information only

Employee Termination

Input Decision Maker No role

Collaboration Levels:

Information Only: Information is shared in a timely manner on all major decisions, key projects, and emerging issues.

Input Prior to Decision: Prior to making a final decision, the decision maker seeks input from the other party to ensure the best possible decision.

Single Decision Maker: Responsibility for the decision rests with this entity.

Shared Decision: Best decision is one that both parties agree on after seeking input from relevant parties. This option recognizes that compromise on both sides may be necessary to reach a decision. Ongoing dialogue is an essential part of shared decision-making.

Recommendation #7: Form A JCI Communication Committee

To promote ongoing communication and foster collaboration, quarterly meetings will be held with the JCI staff person, his/her supervisor, Juvenile Court clerk, Juvenile Court judge, District Attorney, and other key stakeholders as needed. Meeting agendas will focus on what’s working well, areas in need of improvement, and discussion of emerging issues related to juvenile delinquency in Chippewa County. The Juvenile Court judge will chair meeting. JCI staff person will develop agenda after seeking input from all parties.

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Recommendation #8: CJCC Monitoring Plan

CJCC will devote time semi-annually on its regular agenda to review the effectiveness of JCI transition and progress on the timeline noted below. The CJCC coordinator will administer a short survey (less than 10 questions) to solicit feedback from all key stakeholders on the effectiveness of Juvenile Court Intake operations. Results will be shared with Council and recommendations made to Human Services in the event opportunities for improvement are identified.

JCI Transition Timeline

Date Activity

April 7, 2015 Workgroup presents recommendations to full CJCC

May 2015 County Administrator presents final recommendation to County Board

May 2015 CJCC reviews first section of the Juvenile Court Intake procedure manual

July 2015 CJCC reviews second section of the Juvenile Court Intake procedure manual

September 2015 CJCC reviews third section of the Juvenile Court Intake procedure manual

September 2015 DHS presents a new JCI back-up plan to the JCI Communication Committee for feedback and review

September 2015 New job description finalized by for JCI staff person

September 2015 First meeting of JCI Communication Committee held

January 2016 JCI staff position transferred to Human Services

January 2016 Second meeting of the JCI Communication Committee held

April 2016 Third meeting of the JCI Communication Committee held

June 2016 CJCC reviews JCI transition progress

July 2016 Fourth Meeting of the JCI Communication Committee held

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County BoardMay 12, 2015

Timeline Timeline

Budget Roles & Responsibilities

Budget Process

Frequently Asked Questions

Terms and Definitions

Questions

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May June July August September October November

• CA sends budget letter, instructions, request for additional wages & benefits, and preliminary personnel cost report to DH

• Finance Director presents overview of the budget process to the County Board

• DH requests for changes to preliminary personnel cost report due to Finance

• Non‐replacement computer hardware & software requests due to IT

• Finance provides DH with

• DH prepare budgets & present to policy committee for review

• Policy committee approved user fee recommendations due to CA

• DH submits proposed budgets to Finance Director

• County Board considers proposed sales tax plan & resolutions

• CA & Finance Director meet one‐on‐one with DH to review

• CA presents resolutions for new positions, health insurance rates and pay for performance funding to Executive Committee and County Board

• CA & Finance Director meet one‐on‐one with DH to review

• CA presents recommended budget to Executive Committee for review

• Budget summary is published in newspaper

• CA presents recommended budget to County Board for approval

• Public hearing on budget. County Board reviews, debates & approves budget

• County Board approves budget levy resolution

y DH with Springbrooksoftware training on budget entry

• HR sends final wage & fringe reports to DH

• CA presents 5 Year CIP and Sales Tax resolutions to County Board

DH to review proposed budgets proposed budgets

• Final budget is posted on website

County Administrator

DOA Divisions

Departments

Policy Committees

Executive Committee

County Board

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Provide instructions for the budget process

Present sales tax plan to the Executive Committee for review

Provide sales tax plan to County Board for approval

Present a balanced recommended budget to the Executive Committee for review

Provide a balanced recommended budget to the County Board for Provide a balanced recommended budget to the County Board for approval

Research and provide information as requested by the County

Ad i i t tAdministrator

Provide specific instructions including a tentative schedule for the budget process

Prepare wage and fringe reports based off information provided by department heads and accounting system

Construct draft balanced recommended budget (Finance Director assists Construct draft balanced recommended budget (Finance Director assists County Administrator)

Publish budget summary in official newspaper of the County (Finance coordinates with County Clerk)

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Develop proposed budgets consistent with the priority review, strategic l d b d t i t tiplan and budget instructions

Meet with Policy Committees to review departmental proposed budget

Submit required information, as directed in the budget guidance, during the budget process on or before due dates

Meet with department heads that report to the committee to review and di d d t t b d tdiscuss proposed department budgets

Consult the priority review report and strategic plan when making budget suggestions

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Review and make recommendations to the County Administrator’s recommended budget

Review, debate and approve County Administrator’s recommended b d tbudget

Provide final comments or changes to the recommended budget

All changes need to result in a zero increase in the levy

Review and approve resolutions allocating sales tax funds

Approve resolution adopting tax levypp p g y

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Budget schedule breaks down the timeline into specific tasks

Budget instructions provide guidance to staff on developing the County’s budget

New position requests will be considered for 2016 at the discretion of the C t Ad i i t tCounty Administrator.

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Requests for changes to the Preliminary Personnel Cost Report are due to the Administrator’s Office by June 1, 2015

Requests included changes to overtime, additional/reduced hours for LTEs, and additional/reduced hours for current part‐time positions

Computer system hardware replacement will be budgeted in the ITComputer system hardware replacement will be budgeted in the IT computer outlay account

Non‐replacement computer hardware requests in addition to the system and software application requests are due to the IT Director by June 5, 2015

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Purpose is to provide budget familiarization to board members

Explain the roles, budget process, schedule, expectations, etc. of the County’s budget

Provide an opportunity for board members to participate and ask questions early in the budget process

Administrator’s budget letter provides guidance and instructions for the budget processbudget process

Departments should refer to the budget instructions when preparing their budget

Budget instructions contain budget goals, schedule, required documents and criteria adopted by the Administrator

These documents were distributed to departments on May 11, 2015p y ,

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Department Heads actively plan and prepare their request for next year’s budget – June through July

User fee recommendations approved by committee – by July 31st

Capital Improvement Plan (CIP) requests – projects were submitted for the 5‐year CIP program

Departments meet with their Policy Committee to review their proposed budget July to August 5thbudget – July to August 5th

Meet with departments that report to the committee and discuss d b d tproposed budget

Review budgets to ensure they are within established guidelines and program and service priorities

Recommend any desired changes to proposed budgets for County Administrator consideration

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Prepare final budget request after meeting with Policy Committee

Submit final proposed budget to Finance Director as soon as possible but no later than August 5th

Prepare budget comparison of prior year and proposed budget

Review proposed budget from departments

Administrator, Finance Director, Department Head/Elected Official meet and go over proposed department budget – August and September

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Administrator

Constructs a recommended balanced budget based on inputs from Departments (with assistance from the Finance Director)

Presents recommended budget to Executive Committee for review in October

Presents recommended budget to County Board for approval in NovemberNovember

Finance Director prepares and submits hearing notice for newspaper publication based on County Administrator’s recommended budget

Publishing deadline is 15 days prior to the public hearing—plan is to have published by October 16, 2015

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Review, debate, and approve proposed budget

Changes can be made to the recommended budget, but must result in a zero increase in the levy

Held the 1st Thursday in November

Public Hearing is scheduled for Thursday, November 5th

If any budget changes were made at budget hearing – Finance will update documentation, justifications, and appendix items

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Budget levy resolutions approved by County Board

Generally takes place the 2nd Tuesday in November

This year the County Board meeting will be held on Tuesday, November 10, 2015

DOA posts adopted budget to accounting system DOA posts adopted budget to accounting system

DOA puts final budget documents on County Website

DOA prepares a final budget book

Final budget book will be available in the Department of Administration

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1. How are revenues estimated?

2. How are wages and fringe benefit costs estimated?

3. How are the budget and levy interrelated?

4. When can we ask questions about the budget?

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Equalized Value – Estimated value of all taxable real and personal property

in each taxation district by class as of January 1st and certified by thein each taxation district, by class, as of January 1 and certified by the

Department of Revenue on August 15th of each year.

Property Tax Levy – The amount of tax imposed by a taxation jurisdiction.

Mill rate – The tax per dollar of assessed value of property. The rate is expressed in “mills”, where one mill is one‐tenth of a cent ($.001)

Property Taxes – An ad valorem tax that an owner is required to pay on the value of the property being taxed. Property tax can be defined as generally, tax imposed by government upon owners of property within their jurisdiction based on the value of such property.

Fund Balance – difference between assets and liabilities.

If at the end of the year actual revenues exceed actual expenditures fund balance increases – it decreases if actual expenditures exceed actual revenues.

When budgeting fund balance – you are anticipating that expenditures will exceed revenue by the amount budgeted and the budget plan is to reduce the amount of fund balance availablereduce the amount of fund balance available.

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Lapsing Fund – The difference between revenues and expenditures isLapsing Fund The difference between revenues and expenditures is closed out to the fund balance and not carried forward to be used for a specific purpose.

Non‐Lapsing Fund – The difference between revenues and expenditures is carried forward to be used for a specific purpose.

Contingency Fund – A line item in the budget that is for unplanned expenditures.

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Frank PascarellaMay 5, 2015

County Highway Winter and Regular Maintenance Update

2014 Pre‐Audited Financial Results

Independent Auditor Schedule

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County Vehicle Registration Fee Recovery Determination

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Allows for Highway Department to be flexible in using Ending Fund Balances for either Regular or Winter Maintenance depending on needs at the time

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2014 Pre‐Audited Financial Results

Fund Description Budget Actual %

Collected

Budget Actual % Spent 2014 Actual

C B d 161 993 00$ 166 950 00$ 103% 161 993 00$ 128 061 04$ 79% $

Revenue Expense Net

County Board 161,993.00$ 166,950.00$ 103% 161,993.00$ 128,061.04$ 79% 38,888.96$

General County 384,874.00$ 888,109.47$ 231% 384,874.00$ 353,378.54$ 92% 534,730.93$

Department of Admin 4,427,604.33$ 4,330,345.08$ 98% 4,427,604.33$ 3,975,719.47$ 90% 354,625.61$

Insurances 561,851.00$ 564,182.64$ 100% 561,851.00$ 507,166.03$ 90% 57,016.61$

County Clerk 880,508.00$ 874,947.99$ 99% 880,508.00$ 851,980.83$ 97% 22,967.16$

County Treasurer 364,894.00$ 1,384,097.38$ 379% 364,894.00$ 360,338.09$ 99% 1,023,759.29$

Register of Deeds 367,904.80$ 407,421.66$ 111% 367,904.80$ 382,602.66$ 104% 24,819.00$

District Attorney 596,601.00$ 590,558.28$ 99% 596,601.00$ 556,906.04$ 93% 33,652.24$

Clerk of Courts 1,310,956.83$ 1,280,279.93$ 98% 1,310,956.83$ 1,287,923.60$ 98% (7,643.67)$

Juveni le Court 177,316.00$ 176,949.39$ 100% 177,316.00$ 175,811.24$ 99% 1,138.15$

Register in Probate 100,724.00$ 100,116.72$ 99% 100,724.00$ 99,871.46$ 99% 245.26$

Chi ld Support 738,693.00$ 732,821.00$ 99% 738,693.00$ 708,317.43$ 96% 24,503.57$

Sheri ff 7,928,418.17$ 7,800,155.17$ 98% 7,928,418.17$ 7,735,255.24$ 98% 64,899.93$

E M 265 630 00$ 252 355 12$ 95% 265 630 00$ 248 966 93$ 94% $Emergency Mgmt 265,630.00$ 252,355.12$ 95% 265,630.00$ 248,966.93$ 94% 3,388.19$

Coroner 88,490.00$ 113,243.00$ 128% 88,490.00$ 74,405.26$ 84% 38,837.74$

Hous ing Authori ty 896.00$ 896.00$ 100% 896.00$ 1,114.86$ 124% (218.86)$

UW ‐ Extens ion 387,240.00$ 366,983.32$ 95% 387,240.00$ 358,315.37$ 93% 8,667.95$

Forest & Trai l s 967,480.92$ 729,829.21$ 75% 967,480.92$ 503,651.14$ 52% 226,178.07$

Parks 361,663.00$ 320,720.53$ 89% 361,663.00$ 328,525.68$ 91% (7,805.15)$

Land Conservation 1,763,608.00$ 1,188,817.00$ 67% 1,763,608.00$ 1,249,194.17$ 71% (60,377.17)$

Zoning 582,195.00$ 562,276.35$ 97% 582,195.00$ 544,083.07$ 93% 18,193.28$

Land Records 381,924.00$ 391,442.11$ 102% 381,924.00$ 364,458.52$ 95% 26,983.59$

Veterans 195,204.00$ 185,914.00$ 95% 195,204.00$ 189,647.55$ 97% (3,733.55)$

Publ ic Health 2,063,865.00$ 1,898,999.38$ 92% 2,063,865.00$ 2,069,522.21$ 100% (170,522.83)$

100 Total 25,060,534.05$ 25,308,410.73$ 101% 25,060,534.05$ 23,055,216.43$ 92% 2,253,194.30$

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Closing Notes:

$870,000 CRI Loan payoff in mid‐November

$455,000 DHS transfer

$184,000 Additional timber revenue than expected from Forest Management

($125,000) Public Health Home Care Program

$170,000 Investment Evaluation by Independent Auditor

If all of the lapsing funds would have closed to the unassigned general fund balance, it ld h i d th i d f d b l b $1 855 504 f ti t dit would have increased the unassigned fund balance by $1,855,504 for an estimated 38.5% of unassigned fund balance to General Fund Expenditures.

Instead the County Administrator is utilizing $1,500,000 of those funds to help offset future CIP project costs in order to reduce future bonding events. The funds were assigned to the following projects:

1,000,000$ Radio System

300,000 Courthouse Security Funding for 2016 & 2017

150 000 Park Master Plan

The net increase to the unassigned fund balance will be $355,504 for an estimated 33.3% of unassigned fund balance to General Fund Expenditures.

150,000 Park Master Plan

50,000 Facil ities Improvement Account1,500,000$

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Fund Description Budget Actual % Collected Budget Actual % Spent Gain/Loss

204 Public Health 916 263.00$ 911 561.99$ 99% 916 263.00$ 905 674.71$ 99% 5 887 28$

Revenue Expense Net

204 Public Health 916,263.00$ 911,561.99$ 99% 916,263.00$ 905,674.71$ 99% 5,887.28$

205 ADRC & Aging 1,935,059.00$ 1,857,453.11$ 1,935,059.00$ 1,912,025.69$ 99% (54,572.58)$

208 Human Services 10,486,231.00$ 9,754,349.13$ 93% 10,486,231.00$ 9,764,707.13$ 93% (10,358.00)$

Total DHS 12,421,290.00$ 11,611,802.24$ 93% 12,421,290.00$ 11,676,732.82$ 94% (64,930.58)$

213 Housing CDBG ‐$ 733,641.19$ ‐$ 590,207.65$ 0% 143,433.54$

‐$

215 Jail Assessment 125,000.00$ 55,707.19$ 45% 125,000.00$ 72,319.86$ 58% (16,612.67)$

‐$

220 Land Records 119,592.00$ 78,952.00$ 66% 119,592.00$ 100,427.15$ 84% (21,475.15)$

‐$

226 Economic Development 29,082.00$ 28,979.18$ 100% 29,082.00$ ‐$ 0% 28,979.18$

$

2014 Closing Notes: DHS Transferred $655,000 out this year

$455,000 to the general fund and $200,000 to Courthouse Security Projects Sales Tax loss was due to the budget plan which utilized $964,606 of Sales Tax fund

balance to pay for approved projects

‐$

230 Sales Tax 5,485,680.00$ 5,122,221.26$ 93% 5,485,680.00$ 5,485,680.00$ 100% (363,458.74)$

F d D i i B d A l % C ll d B d A l % S G i /L

Revenue Expense NetFund Description Budget Actual % Collected Budget Actual % Spent Gain/Loss

306 Accruals Liability Fund 500.00$ 350.64$ 70% 500.00$ ‐$ 0% 350.64$

312 Debt Service ‐ 2011 CIP 244,725.00$ 245,536.55$ 100% 244,725.00$ 244,725.00$ 100% 811.55$

313 Debt Service ‐ 2011 Refunding 1,188,725.00$ 1,189,066.00$ 100% 1,188,725.00$ 1,188,725.00$ 100% 341.00$

314 Debt Service 228,783.00$ 228,783.00$ 100% 228,783.00$ 241,726.67$ 106% (12,943.67)$

412 Capital Project ‐ 2011 CIP ‐$ 811.55$ ‐$ 176,005.75$ 0% (175,194.20)$

l $ $ $ $414 Capital Project ‐ 2013 CIP ‐$ 2,428.15$ ‐$ 950,000.00$ 0% (947,571.85)$

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701 Highway 16,912,408.00$ 16,353,910.33$ 97% 16,912,408.00$ 17,012,462.98$ 101% (658,552.65)$

702 Worker's Comp Insurance 573,000.00$ 572,321.79$ 100% 573,000.00$ 526,190.75$ 92% 46,131.04$

‐$

704 Self‐funded Liability Insuranc 323,630.00$ 222,377.04$ 69% 323,630.00$ 162,961.63$ 50% 59,415.41$

‐$

705 Section 125 Payroll Deduction 206,000.00$ 333,501.45$ 162% 206,000.00$ 330,676.81$ 161% 2,824.64$

Revenue Expense Net


602 Land Development 60,500.00$ 105,136.51$ 174% 60,500.00$ 142,567.66$ 236% (37,431.15)$

804 Dog License Fund 57,300.00$ 46,920.65$ 81.9% 57,300.00$ 46,920.65$ 81.89% ‐$

Revenue Expense Net

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The independent auditors from CliftonLarsonAllen LLP will begin the FY14 dit M 26thaudit on May 26th.

The audit process usually takes 3‐4 weeks or until the single audit (for federal and state aids) is completed.

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STATEMENT OF EXPLANATIONResolution No.

RESOLUTION TO AUTHORIZE ESTABLISHMENT AND FUNDING OF AN EXPLORER PROGRAM IN CHIPPEWA COUNTY

If approved, this resolution authorizes funding for an Explorer’s Program in Chippewa 1

County to address a skills gap that local employers are experiencing as they attempt to recruit, 2

hire and retain qualified and motivated individuals. The Boy Scouts of America have partnered 3

with schools, businesses and other organizations around the country to provide career 4

experiences to young men and women aged 12 through 20 through its worksite-based, 5

life/career education Explorer Program. The Explorer Program offers participants an 6

opportunity to experience hands-on, on-site work experiences in local businesses, and helps 7

participants make more informed decisions about potential future careers.8

This resolution also authorizes an amendment to the current agreement between 9

Chippewa County and the Chippewa County Economic Development Corporation (CCEDC) to 10

establish a locally-tailored Explorer Program in Chippewa County. As part of the Explorer 11

Program, the CCEDC, on behalf of Chippewa County, will partner with the Chippewa Valley 12

Council of The Boy Scouts of America to coordinate and collaborate with local private industry, 13

local school districts, Chippewa Valley Technical College and the Chambers of Commerce in 14

Chippewa County to allow participants the opportunity to explore careers with local employers 15

while they are still in school in order to identify key talent and build a strong future workforce.16

It is estimated that funding in the amount of $225,000 over three (3) years will be 17

necessary to make this Explorer Program successful. In year 2015, Chippewa County will 18

provide $75,000 of funding from the Department of Human Services as part of its juvenile 19

diversion program. The resolution also provides that Chippewa County will commit up to 20

$75,000 in year 2016 and up to $75,000 in year 2017 to make this Explorer Program viable. It is 21

expected that after the third year of the program outside funding will be secured and there will 22

no longer be a need for funding from Chippewa County. However, if Chippewa County funding 23

is necessary, a separate resolution to the County Board will need to be approved. 24

All funding provided by Chippewa County will be provided through the agreement with 25

the CCEDC. The CCEDC will enter into a separate agreement with the Chippewa Valley Council 26

of The Boy Scouts of America that spells out the specific deliverables relative to the Explorer 27

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Program that must be met by the Chippewa Valley Council of The Boy Scouts of America on an 28

annual basis. 29

30

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Resolution No. 3132

RESOLUTION TO AUTHORIZE ESTABLISHMENT AND FUNDING OF AN EXPLORER PROGRAM IN 33CHIPPEWA COUNTY34

3536

WHEREAS, Chippewa County employers are currently experiencing difficulty in 37recruiting, promoting and retaining qualified and motivated individuals who are devoted to 38maintaining the Wisconsin work ethic to work in skilled trades; and39

WHEREAS, in recognition of the challenges that this “skills gap” issue presents for 40businesses and industry, the Boy Scouts of America have partnered with thousands of schools, 41businesses and other organizations around the country to provide “real world” career 42experiences to young men and women aged 12 through 20 through its worksite-based, 43life/career education “Explorer Program”; and 44

WHEREAS, the Explorer Program offers participants an ideal, interactive link between 45the academic environment and the real world through participation in hands-on, on-site work 46experiences in local businesses, and helps participants make more informed decisions about 47potential future careers; and48

WHEREAS, Chippewa County has been presented with an extraordinary opportunity to 49partner with the Chippewa Valley Council of The Boy Scouts of America through an agreement 50with the Chippewa County Economic Development Corporation (CCEDC) to address the “skills 51gap” issue by establishing a locally-tailored Explorer Program in Chippewa County, which would 52offer participants real-life experiences, training and exposure to career opportunities in the 53areas of advanced manufacturing, agriculture, and medical and government services; and54

WHEREAS, as part of a locally-tailored Explorer Program, the CCEDC, on behalf of 55Chippewa County, will innovatively partner with the Chippewa Valley Council of The Boy Scouts 56of America to coordinate and collaborate with workforce development solution providers, 57including local private industry, local school districts, Chippewa Valley Technical College and the 58Chambers of Commerce in Chippewa County to ensure that participants are afforded the 59opportunity to explore the dynamics of local careers in a manner that deepens and furthers 60important relationships between local employers and the participants while they are still in 61school in order to identify key talent and build a strong future workforce; and62

WHEREAS, it is estimated that Chippewa County will need to provide funding of up to 63$225,000 through the CCEDC over a period of three (3) years to make this Explorers Program 64viable; and65

WHEREAS, it will be necessary to amend the 2015 agreement between Chippewa 66County and the CCEDC to establish and facilitate an Explorer Program in Chippewa County in 672015 with the Chippewa Valley Council of The Boy Scouts of America, and to establish specific 68deliverables relative to the Explorer Program that must be met by the CCEDC in 2015; and 69

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WHEREAS, through this amendment to the 2015 agreement with the CCEDC, Chippewa 70County agrees to provide additional funding to the CCEDC in 2015 in the amount of $75,000, to 71be specifically used to implement and facilitate the Explorer Program in 2015 with the 72Chippewa Valley Council of The Boy Scouts of America; and73

WHEREAS, each of the 2016 and 2017 agreements between Chippewa County and the 74CCEDC shall provide for funding to the CCEDC in an amount up to $75,000 to specifically be 75used to facilitate the Explorer Program with the Chippewa Valley Council of The Boy Scouts of 76America; and 77

WHEREAS, in year one of the Explorer Program, a total of $75,000 will be transferred 78pursuant to the terms of the 2015 agreement, as amended, between Chippewa County and the 79CCEDC from the Department of Human Services Fund #208-75-54300-592999 to the Economic 80Development non-lapsing Account #100-03-56710-386710; and 81

WHEREAS, the CCEDC will enter into a separate agreement with the Chippewa Valley 82Council of The Boy Scouts of America that spells out the specific deliverables relative to the 83Explorer Program that must be met by the Chippewa Valley Council of The Boy Scouts of 84America on an annual basis; and85

WHEREAS, contingent on the success of the Explorer Program in this skills gap initiative 86as well as financial and local business financial support, the goal will be to have the Explorer 87Program in Chippewa County financially self-sustainable after three (3) years; and88

WHEREAS, the Chippewa County Economic Development Committee has expressed its 89support for the establishment and implementation of the skills gap initiative proposed by the 90Chippewa Valley Council of the The Boy Scouts of America Explorer Program; 91

NOW, THEREFORE BE IT RESOLVED, that the County Board does hereby authorize the 92establishment and implementation of the skills gap initiative proposed by the Chippewa Valley 93Council of The Boy Scouts of America Explorer Program; and94

BE IT FURTHER RESOLVED, that the County Board hereby authorizes funding by 95Chippewa County of an Explorer Program through the CCEDC over a period of three (3) years in 96an amount up to $225,000; and97

BE IT FURTHER RESOLVED, that the County Board hereby approves the proposed 98amendment to the 2015 agreement with the CCEDC to provide additional funding to the CCEDC 99in 2015 in the of $75,000 for the specific purpose of implementing and facilitating the Explorer 100Program with the Chippewa Valley Council of The Boy Scouts of America; and101

BE IT FURTHER RESOLVED, that the County Administrator is authorized to take all steps 102necessary to implement this amendment to the 2015 CCEDC agreement; and103

BE IT FURTHER RESOLVED, that each of the 2016 and 2017 agreements between 104Chippewa County and the CCEDC shall provide funding in an amount up to $75,000 to the 105CCEDC to specifically be used to facilitate the Explorer Program with the Chippewa Valley 106

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Council of The Boy Scouts of America; and107

BE IT FURTHER RESOLVED, that any future funding for the Explorer Program after three 108(3) years must be approved by separate resolution to the County Board.109

Forward to the County Board by the Executive Committee.110

111FINANCIAL IMPACT:112The fiscal impact to Chippewa County in 2015 will be $75,000. That funding will come from the 113Department of Human Services to be used as part of its juvenile diversion program. The fiscal 114impact for years 2016 and 2017 will be up to $75,000 each year.115

116117118

Approved as to Form:

119

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FIRST AMENDMENT TO CONTRACT FOR THE PURCHASE OF PROFESSIONAL

SERVICES

WHEREAS, the County of Chippewa, Wisconsin (the “County”) and the Chippewa

County Economic Development Corporation (the “Contractor”) entered into a Contract for the

Purchase of Professional Services dated January 29, 2015, which is attached hereto and hereby

incorporated by reference (the “Contract”); and

WHEREAS, Article 9 of the Contract provides that any change in the provision of the

Contract may only be made by a written amendment that is signed by the duly authorized agent

or agents of the Parties:

NOW, THEREFORE, in conformance with Section 9 of the Contract, the Parties hereby

agree to amend the Contract as follows:

Article 3.A. of the Contract is hereby deleted and re-created to read as follows:

3. SCOPE AND PROVISION OF SERVICES, COMPENSATION AND

SCHEDULE OF PAYMENTS

D. The County shall pay the Contractor total compensation for services

delivered pursuant to this Contract in the amount of One Hundred Ninety-

five Thousand and no/xx Dollars ($195,000.00) unless this Contract is

amended pursuant to Article 9 & Article 10.

D. The County shall pay the Contractor total compensation for services

delivered pursuant to this Contract in the amount of Two Hundred Seventy

Thousand and no/xx Dollars ($270,000.00). Seventy-five Thousand and

no/xx Dollars ($75,000.00) of the total compensation shall be specifically

allocated by the Contractor for the sole purpose of implementation and

administration, including any necessary costs incurred in pursuance of the

Chippewa County Explorer Program (the “CCEP”) skills gap initiative as

provided under Section 4.B. of Attachment 1 to the Contract, as amended

herewith.

Article 3.E. of the Contract is hereby deleted and re-created to read as follows:

E. The payment for services delivered pursuant to this Contract will be made

in 4 equal payments of $48,750 from County to the Contractor for a total

compensation of $195,000.00 for 2015. The first payment for services

delivered pursuant to this Contract will be made by January 15, 2015, and

thereafter by the 15th

of the months of April, July and October. The

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Contractor shall submit invoices for payment on the form or format

approved by the County.

E. The payment for services delivered pursuant to this Contract will be made

as follows:

1. $195,000.00 of the total compensation of $270,000 for services

delivered pursuant to this Contract will be made in four (4) equal

payments of $48,750.00 from the County to the Contractor. The

first payment will be made by January 15, 2015, and thereafter by

the 15th

of the months of April, July and October.

2. $75,000.00 of the total compensation of $270,000, which has been

designated under 3.D. for services delivered pursuant to Article

4.B. of Attachment 1 of this Contract, shall be paid in two (2)

equal payments of $37,500.00 from the County to the Contractor.

The payments will be made by June 1, 2015, and September 1,

2015.

Section 4.B. of Attachment 1 to the Contract is hereby deleted and re-created to read as

follows:

4. Workforce – Building Our Future:

B. Work to align a comprehensive soft skills development program for youth

and adults to address the skills gap.

B. Design, coordinate, implement and administer a “Chippewa County

Explorer Program” (the “CCEP”) skills gap initiative through a contract

with the Chippewa Valley Council of the Boy Scouts of America for

Chippewa County youth aged 12-20 years through Chippewa County

manufacturing, medical and other business entities acting as “Explorer

Posts”.

(1) Provide bi-annual status reports to the Chippewa County Economic

Development Committee and an annual report to the Chippewa

County Board of Supervisors regarding activities and

accomplishments of the CCEPChippewa County Explorer Program

(2) Become acquainted and familiar with participating businesses in

Chippewa County no later than September 30, 2015.

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(3) Establish a minimum of five (5) Private Sector CCEPExplorer

Program Posts throughout Chippewa County by December 31,

2015.

(4) Develop and implement a CCEPChippewa County Explorer

ProgramAdvisory Committee by August 31December 31, 2015

made up of pPrivate sSector CCEP stakeholders to advise and

provide input to CCEP administrators regarding Explorer Program

issues and initiatives.

(5) Establish a maximum effort to lLeverage cContract funds through

collaboration and partnerships, grants, philanthropy or private

sector fundraising. In cash or in kind, efforts must be documented

and achieve the following resultsto:

a) demonstrateshow that others believe/ broad and

diverse sSupport for the CCEP

b) promote addresses the issue of sustainability to

continue of the CCEP project.

c) The addition of private sectorCollaboration adds

stakeholders to the CCEP project.

d) Raise a minimum of $5,000 cash support for the

CCEP by December 31,2015

(6) Establish, a direct and consistent line of communication between

the CCEDC, the Chippewa County Economic Development

Committee, the Chippewa Valley Council of the Boy Scouts of

America, CCEP staff, and all Chippewa County’s School district(s)

(i.e. guidance counselors, vocational teachers, and interested

students)

(7) Establish a direct and consistent line of communication between

the CCEDC, the CCEP Scout Executive and Chippewa County

business entities and workforce development stakeholdersaffected

agencies.

All other provisions of the Contract shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have set their hands at Chippewa Falls,

Wisconsin.

CONTRACTOR: Chippewa County Economic Development Corporation, a Wisconsin

non-stock corporation

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By:

(Signature)

(Print Name and Title of Person Signing)

Date:

COUNTY: Chippewa County, a municipal corporation

By:

Frank Pascarella, County Administrator

Date:

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STATEMENT OF EXPLANATIONResolution No.

RESOLUTION TO APPROVE JAIL STAFFING AGREEMENT

Approval of this resolution will authorize the County Board Chair to enter into a jail 1

staffing agreement pursuant to Wisconsin Administrative Code DOC 350.20(1), to determine 2

and agree on the adequate staffing needs of the Chippewa County Jail and to authorize the 3

continued use of double bunking of inmates. A draft staffing agreement has been reviewed and 4

approved by the Chippewa County Sheriff and it meets the requirements of DOC 350.20(1). Jail 5

Inspector Brad Hompe recommended in his 2014 inspection of the Chippewa County Jail that it 6

be a priority for the Chippewa County Sheriff and the Chippewa County Board of Supervisors 7

enter into a jail staffing agreement. The draft agreement is attached to the resolution.8

9

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Resolution No. 1011

RESOLUTION TO APPROVE JAIL STAFFING AGREEMENT121314

WHEREAS, pursuant to Wisconsin Administrative Code DOC 350.20(1) “[T]he county 15board and sheriff shall determine jointly the adequate staffing needs, including support staff 16and services that are required to ensure the health, safety, and security of the jail staff and 17inmates when using cells for double occupancy. The joint determinations shall be in writing and 18signed by the representatives of the county board and the sheriff and shall be filed with the 19department. The written joint determination shall remain in effect until rescinded or amended 20by mutual written agreement of the county board and sheriff. Unless there is adequate staff as 21agreed upon by the county board and sheriff, double celling may not occur.”; and22

23 WHEREAS, the Chippewa County Jail experienced an average daily population of 110 24

inmates per day in 2014; and2526

WHEREAS, the current staffing levels in the Chippewa County Jail are as follows: 1.5 full-27time clerical/support positions, 24 full-time Jailer and Jail Sergeants positions, and 2 full-time 28Management level positions; and29

30 WHEREAS, it was the recommendation of Jail Inspector Brad Hompe as part of his 2014 31

inspection of the Chippewa County Jail that an updated staffing agreement be agreed upon by 32the Chippewa County Board of Supervisors and the Chippewa County Sheriff so that double 33bunking of inmates can continue to occur; and34

35WHEREAS, a draft staffing agreement that meets the requirements of Wisconsin 36

Administrative Code DOC 350.20(1), has been drafted and has been reviewed and approved by 37the Sheriff; 38

39NOW, THEREFORE BE IT RESOLVED, that the Chippewa County Board of Supervisors 40

does hereby approve the Draft Jail Staffing Agreement attached to this resolution; and4142

BE IT FURTHER RESOLVED, that the County Board Chair is authorized to sign the Staffing 43Agreement on behalf of the County Board; and 44

45BE IT FURTHER RESOLVED, that a copy of the signed agreement shall be filed with the 46

Department of Corrections.4748

Forwarded to the County Board by the Executive Committee.4950

FINANCIAL IMPACT:51There is no fiscal impact to Chippewa County by passage of this resolution.52

53

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5455

Approved as to Form:

56

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Chippewa County Sheriff’s Office

James L. Kowalczyk, Sheriff Chad Holum, Chief Deputy Ernan T. De La Rosa, Captain

50 East Spruce Street Chippewa Falls, WI 54729-2542 Phone: (715) 726-7701 FAX: (715) 738-2963

Staffing Agreement for the Chippewa County Jail

This agreement is entered into between Sheriff James L. Kowalczyk and the Chippewa County Board of Supervisors for the purposes of double bunking. In accordance with Wisconsin Administrative Code DOC 350.20(1) “The county board and sheriff shall determine jointly the adequate staffing needs, including support staff and services that are required to ensure the health, safety, and security of the jail staff and inmates when using cells for double occupancy. The joint determinations shall be in writing and signed by the representatives of the county board and the sheriff and shall be filed with the department. The written joint determination shall remain in effect until rescinded or amended by mutual written agreement of the county board and sheriff. Unless there is adequate staff as agreed upon by the county board and sheriff, double celling may not occur.” The Chippewa County Jail has presently been following the 34-02 and 52-05 approved resolutions for the jail capacity of 201 approved beds. This agreement will supersede all previous agreements or resolutions between the Chippewa County Sheriff and the Chippewa County Board for said purpose.

The current approved staffing level is as follows: 1.5 FTE clerical/support positions, 24 FTE Jailer and Jail Sergeants, 2 FTE Management level positions. Medical services and food services are contracted.

_______________________________ _____________________________________ Paul Michels, County Board Chair James L. Kowalczyk, Chippewa County Sheriff Date:__________________________ Date:_________________________________

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Agenda - Tuesday, May 5, 2015

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Transcript of Agenda - Tuesday, May 5, 2015