AGENDA - Tampa Hillsborough Expressway Authority · 1. Strategic Blueprint Support - Bob Frey,...

TAMPA - HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY

BOARD MEETING

June 26, 2017 at 1:30 P. M. 1104 East Twiggs Street, First Floor Board Room

Tampa, Florida 33602

AGENDA If any person wishes to address the Board, a sign-up sheet has been provided at the entrance of the meeting

room. Presentations must be limited to three minutes. When addressing the Board, please state your name

and address and speak clearly into the microphone. If distributing additional backup materials, please

furnish 10 copies for the Authority members and staff. Any person who decides to appeal any decision of

the Authority with respect to any matter considered at its meeting or public hearing will need a record of

the proceedings and, for such purpose, may need to hire a court reporter to ensure that a verbatim record of

the proceedings is made, which record includes the testimony and evidence upon which an appeal is to be

based.

I. CALL TO ORDER, INVOCATION and PLEDGE OF ALLEGIANCE

II. PUBLIC INPUT / PRESENTATIONS

A. Legislative Update – Matthew Blair, Partner - Corcoran & Johnston Government Relations

III. APPROVAL OF MINUTES OF THE MAY 22, 2017 BOARD MEETING

IV. INFORMATIONAL / ACTION ITEMS

A. Executive Director – Joe Waggoner

1. Upcoming Anticipated Board Member Travel:

a. Chairman Cassidy

i. Denver, Colorado – P3 (Estimate = $1,000)

ii. Dallas, Texas – P3 (Estimate = $1,000)

iii. New York, New York – Bond Series 2017 (Estimate = $1,500)

iv. Atlanta, Georgia – IBTTA Annual Meeting (Estimate = $2,100)

Purpose: Various upcoming travel to provide outreach and Chairman of THEA Board

representation at scheduled meetings with public agency participants in

public private partnerships in both Denver, Colorado as well as Dallas,

Texas in addition to the upcoming THEA Series 2017 Bond Issuance Rating

Agency meetings in New York to brief rating agencies and potential buyers

for THEA bonds to be issued in August 2017 for the Selmon West Extension

Project and the Annual IBTTA Meeting in Atlanta, Georgia.

Funding: Capital Project Budget: $5,600

Tampa-Hillsborough County Expressway Authority

Agenda June 26, 2017

Action: Approval of upcoming travel to include airfare, lodging, ground

transportation, meals and registration when appropriate for Chairman

Cassidy to attend the various meetings and events to include Denver, Dallas,

New York and Atlanta.

B. Operations & Maintenance Committee – Bennett Barrow, Chair / David May, P.E., Staff /

Rafael Hernandez, Staff

1. HNTB Task Work Orders – David May, P.E., Staff

Purpose: To request Board approval for task orders for the General Engineering

Consultant, HNTB, to provide support for projects funded during 2018 and

beyond in the work program, beginning in 2018.

Task Order Amount Activities

1

Selmon West

Extension – Design

Build Review

$1,200,000 Review Plans, proposals, specifications, and assist in project

management (multi-year)

2 Waterfront District $50,000 Review of plans, proposals, MOT plans, R/W agreements,

etc.

3 Meridian Ultimate

Support $100,000

Review conceptual plans, develop cost estimates, and provide

management support

4 CCSS $50,000 Provide assistance as needed during the implementation of

CCSS

5

Downtown

Development Traffic

Impact Support

$200,000 Provide assistance in the planning and development of new

projects as required

Funding: Capital Project Budget: $1,600,000

Action: Authorize Task Work Orders not to exceed $1,600,000 for HNTB to provide

support on projects funded during 2018 and beyond as dictated in the work

program to include the Selmon West Extension Deigns Build Review, the

Waterfront District, Meridian Ultimate Support, CCSS, and Downtown

Development Traffic Impact Support.

2. Tolling Network In-Depth Cyber Security Testing – Rafael Hernandez, Staff

Purpose: To evaluate the security of THEA’s tolling network infrastructure by safely

trying to exploit vulnerabilities.


Action: Authorize staff to issue a task order to procure the necessary professional

support services from Atkins for the implementation of the cyber security

testing in the amount not to exceed $84,829.



C. Planning Committee – Danny Alvarez, Vice Chair / Bob Frey, Staff

1. Strategic Blueprint Support - Bob Frey, Staff

Purpose: This Task Work Order is to utilize Strategic Blueprint support services to

implement various strategic plan elements as needed. The services will

typically include THEA internal policy development regarding

organizational structure, agency facilitation, and future project selection.


Action: Approval of THEA Strategic Blueprint support services and authorization

for staff to execute a Task Order with Parsons Brinckerhoff for up to a one-

year term, in an amount not to exceed $75,000.

2. Comprehensive Projects Management Program – Webhosting and Support - Bob Frey,

Staff

Purpose: This Task Work Order consists of support services to assist THEA with

management of the Comprehensive Projects Management Program

(CPMP) tool. Services will include hosting the website housing the CPMP,

technical support, development of specifications and tool refinement as

directed.


Action: Approval of THEA CPMP webhosting and support services and

authorization for staff to execute a Task Order with Parsons Brinckerhoff

for a one-year term, with up to three one year options at THEA’s discretion,

in an amount not to exceed $150,000 annually.

D. General Counsel – Patrick Maguire, Esq.

1. Annual Board Officer Elections

Chair

Vice-Chair

Secretary

V. STAFF REPORTS

A. Operations & Maintenance (Dave May, P.E.)

B. Financial / Traffic & Revenue (Amy Lettelleir)



1. Finance Report

2. Traffic & Revenue Report

C. Communications (Sue Chrzan)

D. Toll Operations (Rafael Hernandez)

1. Update Toll Operations Report as of April 2017

VI. EXECUTIVE REPORTS

A. Executive Director (Joe Waggoner)

1. Contracts Reporting

a. Contract Increases & Changes (No Report)

- Construction / Capital Improvements

- Continuing

b. Upcoming Renewals & Expirations (Attached)

c. Contract Close-out Report (No Report)

B. General Counsel (Patrick Maguire)

C. Chair (Vincent Cassidy, Chair)

1. Upcoming Meetings (Attachment)

Board Meeting – August 14, 2017 at 1:30 p.m.

VII. OLD BUSINESS

VIII. NEW BUSINESS

IX. ADJOURNMENT

DRAFT Tampa-Hillsborough County Expressway Authority

Minutes of May 22, 2017 Board Meeting 1104 E. Twiggs Street

Tampa, FL 33602

The Tampa-Hillsborough County Expressway Authority held a public meeting at 1:30 p.m. on May 22, 2017, at the Authority’s Transportation Management Center, 1104 E. Twiggs Street, Tampa, Florida. The following were present: BOARD: Vincent Cassidy, Chair Bennett Barrow Commissioner Lesley “Les” Miller FDOT District VII Secretary Paul Steinman STAFF: Joe Waggoner, Patrick Maguire, Amy Lettelleir,

David May, Bob Frey, Rafael Hernandez, Debbie Northington, Max Artman, Man Le, Donna Obuchowski, Elizabeth Gray, BJ Lamb, Sue Chase

A-STELLAR: Matt Shaw BAML: Doug Draper BROAD & CASSEL: David Brickhouse BROADSPECTRUM: Scott Chase, Chad Elliott DRMP: Scott Garth HNTB: Jim Drapp, Al Stewart, Samuel Alfonso JP MORGAN: John McAnley PLAYBOOK: Sally Dee, Lindsey Parks, Madison Anthony WADE TRIM: John Melendez WALK BIKE TAMPA: Christine Acosta WSP/PB: Christina Kopp I. CALL TO ORDER, INVOCATION and PLEDGE OF ALLEGIANCE

Chairman Vincent Cassidy called the meeting to order at 1:30 P.M., followed by General Counsel Maguire leading in the Invocation and recitation of the Pledge of Allegiance. Chairman Cassidy read into the record notification received from Mayor Bob Buckhorn’s office excusing the Mayor’s attendance from the May 22nd meeting due to conflict in his schedule.

II. PUBLIC INPUT / PRESENTATIONS

A. Vision Zero – Christine Acosta, Walk Bike Tampa

Chairman Cassidy introduced Ms. Christine Acosta and invited her to the podium to address the Board. Ms. Acosta mentioned visiting a few months prior to today in order to express gratitude for all THEA is undertaking as it relates to active transportation and the movement towards providing space for those who seek or need to walk and bike as their mode of transportation. Ms. Acosta then explained she is the Executive Director of Walk Bike Tampa which is a non-profit organization but also does work under her social enterprise brand Pedal Power Promoters.

Tampa-Hillsborough County Expressway Authority Minutes of May 22, 2017

Page 2 of 12

Ms. Acosta explained Walk Bike Tampa’s mission and vision is where people of any age and/or ability can walk or bike from anywhere in Tampa to anywhere in Tampa. A Tampa in which we proactively design for and protect the most vulnerable users where wellness is taken into consideration and seek to implement active transportation as a viable option for everyone all the time. Walk Bike Tampa’s main key goal is “Vision Zero”. She explained that Vision Zero is a twenty year old methodology that was started in Europe and is now making its way all around the world. In the United States there are 15 cities that have adopted Vision Zero initiatives and here in Hillsborough County an action plan is underway. Three of four workshops have been conducted and a fully developed action plan is projected for the four quarter of 2017, ready for adoption. A summary handout of Vision Zero was provided to the Board. Ms. Acosta thanked THEA for being active in this pursuit and very grateful for the Greenway, the Pocket Parks, the safety audits conducted and THEA’s extensive community meeting involvement. Chairman Cassidy thanked Ms. Acosta for visiting and supporting THEA’s projects. Mr. Waggoner also thanked Ms. Acosta for her support.

There were no other individuals signed up to publicly address the Board at this meeting of May 22, 2017.

III. APPROVAL OF MINUTES OF THE MARCH 27, 2017 BOARD MEETING

Mr. Alvarez moved for approval of the March 27, 2017 Board Meeting Minutes, seconded by Mr. Barrow. The motion passed unanimously.

IV. INFORMATIONAL / ACTION ITEMS

A. Operations & Maintenance Committee – Bennett Barrow, Chair / David May, P.E., Staff /

Rafael Hernandez, Staff

1. Asset Management Services - David May, P.E.

Mr. May reported the first action brought before the Board is the Asset Management Services contract renewal. This will include all routine maintenance activities associated with roadway, structures, drainage, roadside, vegetation and aesthetics, traffic, and incident management and incident/event restoration on THEA property and facilities. Contract duration is 5 years with 2 one year renewals possible. Funding is from the Operations & Maintenance budget. The first year is $1.575 million with an additional $75,000 allowance for unanticipated specialty work that would encompass a special subcontractor not associated with their own work that would need to be performed. The total five year contract is $8,066,532. This was not a low bid contract. This was a contract that took into account multiple items including qualifications,


Page 3 of 12

experience of the team, past performance, incident management plan, SBE utilization as well as cost.

Commissioner Miller made the following motion, seconded by FDOT District VII Secretary Steinman for approval of the rankings as follows: 1) Broadspectrum Infrastructure, 257.5; 2) HDR/ICA, 242.4; 3) DBi Services and JMD Global both, 237.5; 4) FDI Services, 210.6; and 5) IILP USA, 197.6; and authorize staff to negotiate a contract with the highest ranked firm up to the total five year value. Broadspectrum will apportion approximately 23.5% of contract dollars to SBE(s). If negotiations are unsuccessful, staff shall negotiate with the next highest ranked firm, if necessary. Contract execution is subject to final review and approval of THEA General Counsel.

Mr. Alvarez requested clarification regarding unanticipated specialty work. Mr. May explained if THEA was apprised of something that was not covered by the normal contract, there will be a budget within this contract to go ahead and take care of it immediately instead of the need for THEA to go through the contracting process. Chairman Cassidy questioned what the first year spend with Broadspectrum would be. Mr. May explained it is expected to be slightly more than what this amount is. It was noted this was under the budget amount by 13.8%. The budget amount was increased by 10% so it is expected to be approximately 3.8% lower than the current contract year.

There being no further questions or need for clarification the motion passed unanimously.

2. Landscaping Services RFP - David May, P.E.

Mr. May explained the Landscaping Services renewal contract is to provide all the labor, equipment, materials, tools, transportation, supplies, insurance, incidentals, maintenance of traffic, mobilization and demobilization necessary to perform landscape, hardscape and aesthetic lighting maintenance services for THEA facilities known as the Brandon Parkway and Meridian Avenue Gateways and the Transportation Management Center (TMC). Contract duration is 5 years with 2 one year renewals possible. This too was not a low bid contract. Evaluation criteria included qualifications and experience of the firm, qualifications and experience of key personnel, past performance, unique concepts and savings, SBE utilization and price. The total amount for this five year contract funded by the Operations & Maintenance Budget totals $1,954,001 with year one equaling $368,045 adding a $25,000 allowance for unanticipated specialty work. This contract is 12.8% below THEA’s budgeted amount.

Mr. Alvarez made the following motion, seconded by Mr. Barrow for approval of the rankings as follows: 1) A-Stellar Landscaping (100% SBE), 264; 2) Cardinal Landscaping, 240; and 3) Green Expectation, 224.1; and authorize staff to negotiate a contract with the highest ranked firm up to the


Page 4 of 12

total five year value. If negotiations are unsuccessful, staff shall negotiate with the next highest ranked firm, if necessary. Contract execution is subject to final review and approval of THEA General Counsel.

Chairman Cassidy questioned if THEA has considered dividing this into separate contracts, east and west. Mr. May explained it is believed that THEA experiences an economy of scale by having one provider. Chairman Cassidy recollected the last time this was out for bid and THEA only received one bid. Mr. Waggoner expounded that the Board requested since only one bid was received in the time frame that the contract be reduced to a two year term instead of three plus two one year extensions and were encouraged to try to develop the field to attract additional bidders. Mr. May explained much of the equipment life is estimated at five years and therefore if you have less than a five year contract you end up paying for the five years of life of that equipment regardless and therefore typically makes sense to follow that criteria when reviewing a contract of this nature. Chairman Cassidy noted encouraging people to bid and ending up with the same provider may create cause for concern down the road. Mr. Alvarez questioned what THEA did in order to attract more bids. Mr. May explained THEA advertised extensively and Mr. Le provided outreach at his SBE meetings and conferences he attended to create interest and awareness. Credit for increased interest was attributed to Mr. Le’s efforts.

There being no further questions or comments the motion passed unanimously.

3. Managed Services RFP for Tolling Image Review - Rafael Hernandez

Mr. Hernandez explained the Managed Services RFP for Tolling Image Review will provide, on a time and material basis, a staffing agency (“Vendor”) to provide managed services for the labor needed (“Vendor’s Employees”) to process video-based toll transactions collected by THEA’s All-Electronic Tolling (AET) systems. Contract duration is 3 years with 2 one year renewals possible. Mr. Hernandez noted this is the last project activity that is needed prior to the July 1, 2017 go live date. Explanation regarding the single response received was included in the meeting packets provided to each Board Member. Funding to be provided by the Operations & Maintenance Budget for the total three year contract of $1,468,178; year one totally $475,000; year two $489,250 and year three $503,928.

Commissioner Miller made the following motion, seconded by Mr. Alvarez for approval of the evaluation scoring and authorize staff to negotiate a contract with the sole respondent, Techstaff, a certified SBE, up to the total three year value. Contract execution is subject to final review and approval of THEA General Counsel.


Page 5 of 12

Chairman Cassidy requested point of clarification noting there are currently people on site at THEA that provide this service now and questioned their future. Mr. Hernandez confirmed this to be true and that it is a requirement in the RFP the new vendor will take over existing operations and offer the current people an opportunity to join them. Costs are expected to be slightly higher than with the current vendor due to expectations of providing staff with better benefits and a slightly higher base salary.

There being no further questions, requests for clarification or additional comments, the motion passed unanimously.

4. Florida’s Centralized Customer Service System (CCSS) Project - Rafael Hernandez

Mr. Hernandez reported the CCSS project is now scheduled to go live October 2017. The software integration cost to support this task was approved by THEA’s Board of Directors on February 27, 2017. This request is to increase the storage capacity of THEA’s tolling back office system, which will serve as THEA’s system of record for toll transactions posted into the new CCSS. This equipment will enter into a ten (10) year cycle. Funding provided from the Capital Projects Budget in the amount of $345,000.

FDOT District VII Secretary Steinman made the following motion, seconded by Commissioner Miller to authorize staff to issue a purchase order to procure the necessary hardware, software, and professional support from CDW-G, a DELL/EMC authorized retailer, using the DELL/EMC Florida State contract number 43211500-WSCA-14-ACS, in the amount not to exceed $345,000. There being no questions or comments the motion passed unanimously.

B. Planning Committee – Danny Alvarez, Vice Chair / Bob Frey, Staff

1. Connected Vehicle (CV) Pilot Deployment – Phase 2 and 3 – Bob Frey

Mr. Frey indicated in support of the CV Pilot, the THEA team will deploy up to 10 Blue Toad (Bluetooth Travel-time Origin and Destination) units within the CV Pilot Deployment study area. These units are needed to provide traffic time and destination data to report to USDOT as performance metrics as agreed in the Concept of Operations and Performance Measurement and Evaluation Support Schedule. Each unit cost is $7,760 and includes a 2-year subscription for data support. Funding not to exceed $78,000 of which $15,600 will be a THEA match with the remaining $62,400 from the USDOT CV Pilot Grant.

This is an information item, no action is necessary by the Board.


Page 6 of 12

Chairman Cassidy questioned if this was something that was not thought of previously or if it was known it was going to come. Mr. Frey explained that it was a known fact that the evaluation of these metrics would need to be done; the mechanism of how it would be done was determined in Phase 2. Both FDOT District VII and Pinellas County are currently using the Blue Toad System therefore making this selection during Phase 2 was beneficial.

2. Connected Vehicle (CV) Pilot Deployment – FDOT Supplemental Funding – Bob

Frey

Mr. Frey noted as part of the CV Pilot Deployment, additional detection is required along Florida Avenue, Nebraska Avenue, and Twiggs Street to assist the I-SIG traffic operations application. Due to the low numbers of connected vehicles on the roadways, traditional detection is required to fill in the data gaps until the number of connected vehicles increase. The Florida Department of Transportation has agreed to provide supplemental funding of $499,999 through a Joint Project Agreement to fund construction of the needed detection. Mr. Frey noted that USDOT is very pleased to show this type of collaboration and would like to see this type of collaboration around the country. Mr. Frey thanked FDOT District VII for stepping up and helping out on this. Mr. Frey then reviewed the schedule working up to the April 2018 ‘Go-Live’ date with an anticipated total of 1500 vehicles on the roadway.

Commissioner Miller made the following motion, seconded by Mr. Alvarez for: a) The approval for staff to enter into a Joint Project Agreement with FDOT for $499,999; b) Use said funds to procure the components and construction services needed install the detection on Florida Avenue, Nebraska Avenue and Twiggs Street, and c) the addition of FDOT as a partner on the THEA CV Pilot.

Mr. Barrow requested copies of the graphics if not already received in order for the Board to be advocates in the community on the subject. Mr. Frey explained there will be more information at the upcoming ITE Annual meeting in Toronto and the ITS World Congress which is an international meeting in Montreal.

There being no questions the motion passed unanimously.

3. CUTR Research - Connected Vehicle Deployment – FDOT Supplemental Funding – Bob Frey

Mr. Frey explained the University of South Florida’s Center for Urban Transportation Research (CUTR) to continue in its role of providing technical support associated with THEA’s activities in the area of automated and connected vehicle technology – specifically, the Florida Automated Vehicle (FAV) Summit. This contract will be


Page 7 of 12

performed as additional tasks under the current agreement, “Tampa Bay: An Automated Vehicle Catalyst?” USF Project # 2117-1522. Funding from the Capital Projects Budget in the amount of $75,000. The Florida Automated Vehicle Summit will be held on November 14-15, 2017 at the Grand Hyatt, Tampa.

FDOT District VII Secretary Steinman made the following motion, seconded by Mr. Alvarez for the approval to add an additional $75,000 to the CUTR Research Agreement.

Mr. Barrow offered what he described as a “rookie’s perspective” noting after studying more and more of the AV research, THEA deserves a lot of credit for being forward thinkers. Mr. Barrow stated “Other autonomous agencies and local governments throughout the country are way behind.” Mr. Waggoner mentioned DOT co-hosted with THEA the first Summit here in Tampa. This will be the fifth summit. DOT is on board again, but THEA is the key host and will be charged with making all the arrangements and setting up the program and that is what CUTR’s role, basically our contractor, is to make sure that happens. The fact that Florida is on the ‘wave’ is a good thing; although he is concerned about other’s that may be just a little bit ahead of us. THEA wants to stay in the forefront if not gain the lead because we believe it is important for our community in the long run. FDOT District VII Secretary Steinman thanked THEA for stepping up to help DOT and relayed it is appreciated. Chairman Cassidy believes this sounds like a good story; this town keeps talking about transportation challenges. Mr. Frey noted in talking to others in the industry, there are two summits that occur on CV/AV; one is out in Silicon Valley NCHRP and that has come to be known over the last five years as the “Research” summit and learned this week from others the FAV Summit is recognized in the industry nationwide as the “implementation and deployment” summit.


C. Budget & Finance Committee – Commissioner Les Miller, Chair / Amy Lettelleir, Staff Prior to Ms. Lettelleir’s report, Mr. Waggoner announced he has made a selection for the Agency’s new CFO. This is Ms. Lettelleir’s opportunity to confirm or deny, but Mr. Waggoner has asked and Ms. Lettelleir has accepted the position of new Chief Financial Officer for Tampa Hillsborough County Expressway Authority. Ms. Lettelleir confirmed.

1. Budget – Fiscal Year 2018 (July 1, 2017 to June 30, 2018)

Ms. Lettelleir conveyed the request for approval of the Budget for Fiscal Year 2018, the Operating Budget and the adoption of the Work Program Capital Budget. This item was presented to the Board at the Committees as a Whole Meeting held on May 8,


Page 8 of 12

2017. A handout was provided to all members of the Board with a few minor changes. Ms. Lettelleir reviewed the changes as follows:

• Bids were received for the Road Maintenance Facilities Provider and Landscape Maintenance Provider, both lower than anticipated; changes are reflected in the revised handouts;

• Bridge, Property, and Business Interruption Insurance came in last week 12.9% lower from FY17;

• Changes in positions and responsibilities resulted in higher salaries, which affects the remainder of the category of taxes and benefits.

• The budget prep detail under this line item is a scrivener’s error and should read 7.4% not 17%.

The Capital Budget also had a few minor changes in expense flows over the five year work program that affected the FY2018 proposed budget presented from last year, but only resulted in a total increase of $952,000.

Commissioner Miller made the following motion, seconded by Mr. Alvarez for the approval of the FY2018 (July 1, 2017 to June 30, 2018) Operating Budget and adoption of the Work Program Capital Budget.

Commissioner Miller noted he met with Ms. Lettelleir a few weeks ago. She and Mr. Waggoner provided the update that there would be possible changes concerning the items brought forth today. All in all good job preparing this year’s budget. Commissioner Miller thanked Ms. Lettelleir for the great job.


2. Reimbursement Resolution 655

Ms. Lettelleir requested adoption of the Reimbursement Resolution No. 655 to take effect immediately upon its passage.

Commissioner Miller made the following motion, seconded by FDOT District VII Secretary Steinman for the approval of Adoption of Reimbursement Resolution 655 declaring Tampa Hillsborough County Expressway Authority’s intention to finance certain capital improvements to its expressway system through the issuance and delivery of one or more series of bonds to be secured by system pledged revenues available for such purpose; to expend generally available funds of the authority to pay certain costs associated with such improvements prior to the closing of such bond financing and to reimburse itself for certain expenditures from proceeds of the bond financing

There being no questions or request for clarification, the motion passed unanimously.


Page 9 of 12

D. General Counsel – Patrick Maguire

1. Commercial Property Coverage – FY2018

General Counsel, Mr. Maguire, provided history of the commercial property coverage noting in 2009 THEA went into individual coverage and prior to that covered under a pooled insurance by FDOT, with a deductible of $5.0 million, being self-insured for the first $5.0 million. After Senator Hargrett encouraged THEA to review coverage, THEA went with Arthur Gallagher and as evidenced by the slide presentation over the years coverage costs have gone down. The last three years THEA was with Zurich with a locked in rate for the three year term. Mr. Chris Connelly with Arthur Gallagher felt time was right to request quotes once again. Others felt they could not be competitive with Zurich so they declined quotes; however Zurich did come in with a 14% overall lower rate reduction; but a 12% cost reduction because of increased value of assets. It was recommended that THEA go ahead and lock in the rate once again for the next three year term. Will still need to bind annually.

Mr. Alvarez made the following motion, seconded by FDOT District VII Secretary Steinman for authorization to bind Commercial Property Coverage for FY2018.

Mr. Alvarez requested clarification on what this insurance covered. General Counsel explained this insurance coverage includes all THEA’s assets, this is property casualty coverage. Chairman Cassidy questioned if once THEA starts erecting the Selmon West the value of the asset will rise? General Counsel noted as he understood, the contractor is responsible for the asset construction and in the end according to the MOA, DOT acquires the bridge except that portion of THEA’s right of way, consequently only a minimal asset increase.

There being no other questions, comments or request for further discussion, the motion passed unanimously.

V. STAFF REPORTS

A. Operations & Maintenance (Dave May, P.E.)

Mr. May provided an update on the resurfacing contracts for Meridian and Brandon Parkway indicating the structural course has been completed. The friction course on Brandon Parkway is scheduled for next week. The friction course will follow that on Meridian. The mast arm is expected to be delivered in September and installed for final completion of the project. The REL cleaning has been completed and looks quite good. Going out for proposal to redesign and spec out all underdeck lighting. There are several places where there is no lighting. To be included in next year’s budget to redesign and install.


Page 10 of 12

There is a lot of activity going on currently with the Dog Park construction prepping towards completion the first week of June ready for the Grand Opening event scheduled for June 24, 2017. Progressing nicely now following a sluggish start. The Access Control Network which is the software that runs the gates is being replaced this year. New software has been written although there have been some challenges. The software provider, Kapsch, has located the problems and have fixed the problems. Will soon proceed with the 45 day test, whereby the system must run concurrently with the existing system parallel behind for 45 days consecutively without issue. Mr. Alvarez commended THEA on the cleaning of the REL and remarked the REL is THEA’s “business card” and noted his enthusiasm with the prospect of the new lighting features.

B. Financial / Traffic & Revenue (Amy Lettelleir)

Ms. Lettelleir reported the financial information provided in the packets is through March 31, 2017. Toll revenue is over 103% of FY budgeted and expenditures by department are tracking as mentioned. The R&R Budget appears low as to budget; however, several projects were just recently finished and the invoices are currently being processed; so catching up. The Authority has cash and investments over and above what is needed to finish out FY17 Budget. As we prepare for the issuance of the Series 2017 Bonds, the Authority’s financial picture is not only solid, but impressive in terms of accuracy and projections and management of capital to cash flows. The Authority had $7.8 million in toll revenues for March 31, 2017, which is 3.81% higher than March 2016. Again for March, 2017, a total of 5.25 million transactions were processed. Through the first nine months of the fiscal year there have been 11.4 million more transactions from previous fiscal year.

C. Toll Operations (Rafael Hernandez) Mr. Hernandez reviewed toll transaction data for the month of March 2017. On a year to year comparison highlighted continued growth of SunPass accounts by 5.3%; lowering toll by plate by -15.3%. Growing transactions by SunPass 4.2% and a slight decrease in toll-by-plate transactions by 0.8% leaving a total growth of 3.1% compared to March 2016. Mr. Hernandez explained data for average daily traffic for March, again year to year comparison 2017 vs 2016. It was reiterated data includes averages for Tuesdays, Wednesdays and Thursdays to remain consistent with data collected by FDOT. The west group grew 3.2% and on the east side a slight decrease of -0.6% and REL -0.4 although still servicing over 100,000 transactions on a daily basis. Chairman Cassidy requested clarification regarding the increase in revenue and decrease in transactions. Mr. Hernandez explained factors include: toll rate index annually, revenue


Page 11 of 12

collection from accounts currently in collections; cyclical plate renewals; in addition to REL cleaning closures. Mr. Waggoner brought attention to what he believes is a maturing of the I-4 Connector traffic and the days of the double digit increases in traffic coming to a close. Will be able to look at now what overall growth rate will be and how does it occur overtime. What is the background growth rate of your systems and for the economy in the region? Mr. Hernandez reported when combing the east and west there is a slight increase of less than 2% for the month.

VI. EXECUTIVE REPORTS

A. Executive Director (Joe Waggoner) 1. Upcoming Contract Renewals and Expirations Mr. Waggoner explained when the term limit is reached of initial contracts or projects, THEA give notice to the Board that THEA would like to either go out for rebid or move forward with the renewal option if available within the contract. There are two contracts to report, First Southwest which is THEA’s Financial Advisor Services, and Parson Brinckerhoff, which provides Strategic Planning Services. Both have reached their initial three year term and THEA requests the Board to allow THEA to move ahead with a one year additional term to be negotiated for both of these vendors. Having been brought to the Board as notice, we will come back to the Board next month assuming approval to extend the contracts, unless otherwise directed. 2. Deputy John Kotfila Memorial Dog Park Grand Opening & Dedication Event When Hillsborough County Deputy John Robert Kotfila, Jr. lost his life to a wrong-way driver on the Lee Roy Selmon Expressway in March of 2016 THEA wanted to do something to honor his legacy. After we had learned about the strong bond between the Deputy and his German Shepard, Dexter, we decided to dedicate the Greenway dog park in his honor. Please join us and bring your family and friends for the Grand Opening and Dedication of the Deputy Kotfila Memorial Dog Park on Saturday, June 24th from 9 am-12 pm. The Park is located underneath the Selmon Expressway, 705 Raymond Street, behind the Bell Channelside Apartment. We are happy to announce Deputy Kotfila’s mother will be joining us the dedication. 3. Legislative Session Update Chairman Cassidy requested once the full legislative session is completely over if Mr. Waggoner would be able to provide an update on any bills that have been passed and signed that may affect THEA in anyway.


Page 12 of 12

B. General Counsel (Patrick Maguire) Mr. Maguire had no new report. C. Chair (Vincent Cassidy, Vice-Chair)

1. Upcoming Meetings

• Committees as a Whole Meeting – June 12, 2917 at 1:30 p.m.

• Board Meeting – June 26, 2017, 1:30 p.m.

VII. ADJOURNMENT

There being no further business to come before the Board, Chairman Cassidy adjourned the meeting at 2:29 p.m.

MINUTES OF THE MAY 22, 2017 AUTHORITY BOARD MEETING APPROVED: ______________________________ Chair: Vincent Cassidy ATTEST: ______________________________ Secretary: Daniel Alvarez DATED THIS __26____DAY OF __June _, 2017

IV. A. 1.

Executive Director

Upcoming Anticipated Board Member Travel

Chairman Cassidy

a. Denver, Colorado – P3 (Estimate = $1,000) b. Dallas, Texas – P3 (Estimate = $1,000) c. New York, New York – Bond Series 2017 (Estimate = $1,500) d. Atlanta, Georgia – IBTTA Annual Meeting (Estimate = $2,100)

Purpose: Various upcoming travel to provide outreach and Chairman of THEA Board

representation at scheduled meetings with public agencies participating in public private partnerships in both Denver, Colorado as well as Dallas, Texas in addition to the upcoming THEA Series 2017 Bond Issuance Rating Agency meetings in New York to brief rating agencies and potential buyers for THEA bonds to be issued in August 2017 for the Selmon West Extension Project and the Annual IBTTA Meeting in Atlanta, Georgia.

Funding: Capital Project Budget: $5,600 Action: Approval of upcoming travel to include airfare, lodging, ground transportation, meals

and registration when appropriate for Chairman Cassidy to attend the various meetings and events to include Denver, Dallas, New York and Atlanta.

IV. B. 1.

Operations & Maintenance Committee

HNTB Task Work Orders

Purpose: To request Board approval for task orders for the General Engineering

Consultant, HNTB, to provide support for projects funded during 2018 and beyond in the work program.

Task Order Amount Activities

1 Selmon West Extension –

Design Build Review

$1,200,000 Review Plans, proposals, specifications, and assist in project management (multi-year)

2 Waterfront District $50,000 Review of plans, proposals, MOT plans, R/W agreements, etc.

3 Meridian Ultimate Support $100,000 Review conceptual plans, develop cost estimates, and

provide management support

4 CCSS $50,000 Provide assistance as needed during the implementation of CCSS

5

Downtown Development Traffic Impact Support

$200,000 Provide assistance in the planning and development of new projects as required

Funding: Capital Project Budget: $1,600,000 Action: Authorize Task Work Orders not to exceed $1,600,000 for HNTB to

provide support on projects funded during 2018 and beyond as dictated in the work program to include the Selmon West Extension Deigns Build Review, the Waterfront District, Meridian Ultimate Support, CCSS, and Downtown Development Traffic Impact Support.

IV. B. 2.

Operations & Maintenance Committee

Tolling Network In-Depth Cyber Security Testing

Purpose: To evaluate the security of THEA’s tolling network infrastructure by safely trying

to exploit vulnerabilities. Funding: Capital Project Budget: $84,829 Action: Authorize staff to issue a task order to procure the necessary professional support

services from Atkins for the implementation of the cyber security testing in the amount not to exceed $84,829.

Cyber Security Testing Implementation

Atkins - 5/8/2017 Page 1

Atkins Scope of Service


Contract T-00156-A

Task 08

Capital Program

May 8, 2017



Scope of Services

Atkins will provide the implementation of cyber penetration security testing of the THEA Toll systems

and networks. The protection of the toll system network and the revenue it generates for the

repayment of the bonds, operations, is a critical aspect of THEA’s capital programs. The cyber and

physical security threats are increasing in nature, and as result it is prudent for THEA to develop a

cohesive approach to identify, prioritize and remediate security issues related to the toll system. It is

not possible to protect against all cyber threats, but it is standard of practice to provide security to deter

and protect against potential threats which present the highest impact to THEA’s mission and tolling

infrastructure.

This task will provide services for a Penetration (PEN) Testing of THEA’s toll system with the goal being:

Provide PEN Testing to determine whether and how a malicious user can gain unauthorized

access to assets that affect the fundamental security of the THEA toll system.

Through PEN Testing confirm that the applicable security controls employed by THEA, such as

security policies and procedures, vulnerability management and network segmentation are in

place and effective.

For the PEN tester to identify ways to exploit vulnerabilities and circumvent or defeat security

features in place to protect THEA toll infrastructure including:

o Physical cabinet facilities located along the tolling corridor

o Exposed external (public/internet facing attack surfaces) and internal (LAN-to-LAN

attack surfaces) perimeter of THEA tolling network

Due to the specialized nature of this engagement, Atkins has performed a nationwide review and search

for qualified subconsultant team members to provide this specialty testing. After interviewing nine

qualified firms in the industry, Atkins requested proposals based on the scope of service previously

developed by Atkins and THEA. Atkins shortlisted this group of potential subconsultants via a written

proposal process to four proposers. Atkins then engaged in a more detailed discussion with each of

those shortlisted and as result of that process received best and final offer submittals. We then

carefully reviewed each firm’s proposal to determine the best fit and value for THEA.

As a result of this process, Atkins recommends the SC3 team to perform cyber security testing for THEA.

SC3 is a leading provider of high-end mission support, consulting and technology solutions to the federal

government in defense, intelligence, and civil markets, and to major corporations and nonprofit

organizations. SC3 is based in Alexandria, Virginia and, in our opinion, the best to perform the PEN

testing for THEA.

The SC3 team brings the most qualified team for THEA’s cyber PEN testing needs. The detailed SC3 final

proposal is attached as Attachment A. The team also will use the Grimm Company to provide the

physical access testing at the roadside cabinets. The testing process will include various communication



check-in points with THEA to determine the status and be able to cease testing if needed. This will

provide THEA with control of the level on effort at each step of the process.

Although the scope of this effort is strictly focused on the security of the critical revenue system of the

toll network, the resulting approach could also be used to support THEA’s ITS and Administrative

networks in the future, should it be determined by THEA that those networks should be tested as well.

It is understood that THEA’s Toll Operations Manager will lead the THEA project contractual and

management elements.

Project Approach

The Atkins services will be based on the following project approach:

1. Contracting with the PEN Test provider to perform the testing

2. Coordination with THEA on the setup, execution, reporting, and close out of the testing

3. Oversight and quality control of the testing process

4. As requested, presentation to THEA management on the test findings

The detailed PEN testing approach will include the following, in which each phase will be authorized by

THEA based on the completion of the prior phase:

Pre-Testing Phase During the reconnaissance phase, the testing team will attempt to obtain information about the customer network. To obtain this information, the testing team will use public sources for external testing and network identification utilities for internal testing. This will include a coordination meeting with the THEA team and the acceptable rules of engagement.

Phase 1 – External Vulnerability Assessment and Penetration Testing Through reconnaissance processes, network, procedural and system vulnerabilities or gaps may be discovered which could pose an elevated risk of network compromise via an external cyber-attack of the THEA firewalls. The vulnerability analysis will evaluate network/system vulnerabilities and gaps and serve as the starting point to attempt penetrations. Additionally, a threat model of potential external threats will be developed.

Phase 2 – Internal Vulnerability Assessment and Penetration Testing This is gray box testing, with THEA providing access internally into the network, and will assist in the development of a complete threat model of potential internal threats.

Phase 3 - Remediation Verification and Reporting This will include re-testing and reporting after THEA has indicated modification has been made. During the network security-testing period, the assessment team will provide detailed report.

Status updates and reports will be provided during and at the end of each phase of testing. This will include written and/or oral reports. Because these reports may contain highly sensitive materials, all written reports will be delivered in a mutually agreeable secure fashion.



Due to the sensitive nature of the testing and concerns related to risk, SC3 will not perform any

destructive testing or malicious attacks. The Atkins team and SC3 agree that all the testing will be

carried out under the terms of the contract liability and insurance coverages with the master contract T-

00516. SC3 exceeds the insurance requirements as is demonstrated in the attached insurance

certificate, an example of this is provided in Attachment B.

Project Management Support

Atkins will provide Project Management support of the process. Atkins will coordinate regular project

status calls and meetings, providing meeting notes, tracking action items, and resolution related to the

work. Atkins will coordinate and support communications with all team members throughout the

project execution.

The Atkins team will be led by Tom Knuckey as Project Manager, and will include support, as needed, for

various Atkins resources.

Michael Bertram will service as Atkins lead technical resource. Additional resources may include Luis

Hevia for support and documentation, Kevin Schneider and John Pristell for network and security

support, Sheri Lynch for coordination, and an Atkins QC resource.

Atkins will coordinate and manage all efforts of the subconsultant.

Schedule

A high-level summary of this schedule is provided below:

Notice to Proceed: May 22, 2017

Begin testing effort: On or around June 1, 2017

Complete testing effort: August 31, 2017

Completion of project and report: September 30, 2017

Fee Summary

It is understood that this is time and materials task order and that all fee information is estimated based

on the stated number of hours of support. As a large portion of the fee is to Atkins’ subconsultant, and

as known issues can arise during testing, Atkins recommends an approximate 10% contingency be

included, which is budgeted into the table shown below under the total fee. The contingency amount

will only be used if THEA expresses written consent.



Task Est. Hours

Subconsultant Fee Atkins Fee Total Fee

Task 01 - Cyber Security Testing Implementation 81 69,053.00$ 15,776.00$ 84,829.00$

TOTAL 81 69,053.00$ 15,776.00$ 84,829.00$ Subconsultant - Non SBE Participation 100%

Subconsultant - SBE Participation 0%

ATKINSTOTAL FEE SUMMARY

Capital Project - Cyber Security ImplementationContract T-00516-A

Tampa Hillsborough Expressway Authority (THEA)

IV. C. 1.

Planning Committee

Strategic Blueprint Support

Purpose: This Task Work Order is to utilize Strategic Blueprint support services to

implement various strategic plan elements as needed. The services will typically include THEA internal policy development regarding organizational structure, agency facilitation, and future project selection.

Funding: Capital Project Budget: $75,000 Action: Approval of THEA Strategic Blueprint support services and authorization for

staff to execute a Task Order with Parsons Brinckerhoff for up to a one-year term, in an amount not to exceed $75,000.

IV. C. 2.

Planning Committee

Comprehensive Projects Management Program (CPMP) Webhosting and Support

Purpose: This Task Work Order consists of support services to assist THEA with

management of the Comprehensive Projects Management Program (CPMP) tool. Services will include hosting the website housing the CPMP, technical support, development of specifications and tool refinement as directed.

Funding: Capital Project Budget: $150,000 Action: Approval of THEA CPMP webhosting and support services and authorization

for staff to execute a Task Order with Parsons Brinckerhoff for a one-year term, with up to three one year options at THEA’s discretion, in an amount not to exceed $150,000 annually.

IV. D. 1.

General Counsel

Annual Board Officer Elections

Chair

Vice-Chair

Secretary

V. A.

Operations & Maintenance

David May

SWE_Extension Board Schedule_06-26-2017Schedule Overview6/19/2017

O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D2020Description 2015 2016 2017 2018 2019

A. Conceptual Plans

B. SEIR Re-Evaluation & Acceptance

C. Design Build (DB) Industry Forum

Selmon West Extension

D. D/B Criteria Package Development

E. D/B Procurement (Letters of Interest, Selection)

F. D/B CEI Procurement

G. D/B Plan Development

FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021

I. CUTR Economic Study

J. Investment Grade Traffic & Revenue Study

H. D/B Construction

V. B.

Financial / Traffic & Revenue

Amy Lettelleir

Internal Financial Reports (Preliminary and Unaudited)

For Period 07/01/16 –04/30/17 June 26, 2017

PRELIMINARY UNAUDITED

Year-to-Date Actual

Year-to-Date Budget

Year-to-Date Variance

Year-to-Date % Variance

Toll revenues¹ 72,646,641 70,333,333 2,313,308 103.3%

Operating expensesToll Operations 3,220,314 3,639,673 (419,360) 88.5%Roadway Operations 913,381 1,011,794 (98,413) 90.3%Maintenance 2,338,684 2,779,289 (440,605) 84.1%Renewal & Replacement 3,777,066 12,532,208 (8,755,141) 30.1%Marketing 367,468 483,333 (115,865) 76.0%Other Expenses - - - -Depreciation 986,129 986,129 (0) 100.0% Total operating expenses 11,603,041 21,432,426 (9,829,385) 54.1%

General and administrative expensesPayroll Expense 2,259,719 2,445,976 (186,257) 92.4%Outside Services 720,114 914,408 (194,295) 78.8%Occupancy and Office Expense 380,566 406,058 (25,493) 93.7% Total general and administrative expenses 3,360,399 3,766,443 (406,044) 89.2%

Income from Operations 57,683,201 45,134,465 12,548,737 127.8%

Non-operating revenues (expenses)Investment Income 790,393 503,197 287,197 157.1%Net (decrease) increase in the fair value of investments (170,353) (170,353) -Miscellaneous (expense) revenue 818,713 788,878 29,836 103.8%Interest expense (17,059,007) (16,776,691) (282,316) 101.7% Total non-operating revenues (expenses) (15,620,253) (15,484,617) (135,636) 100.9%

Income before contributed capital 42,062,948 29,649,848 12,413,100 141.9%

Contributed CapitalCV Pilot Contract 3,427,839 - 3,427,839 - Total contributed capital 3,427,839 - 3,427,839 -

Increase in net position 45,490,787 29,649,848 15,840,939 153.4%

Net postion at beginning of year 261,674,699 261,674,699 -

Net position month-to-date 307,165,486 291,324,547 15,840,939 105.4%¹Toll revenue has not been adjusted for allowance for doubtful accounts; includes fees

Tampa-Hillsborough County Expressway AuthoritySTATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION

As of April 30, 2017

of 2

Total BudgetBudget Expenditures Variance

Capacity Projects 905,417 52,157 853,260

Meridian Ultimate 1,213,897 561,964 651,933

Selmon East 2,277,600 227,709 2,049,891

Selmon Greenway - Phase II & III 1,830,462 586,873 1,243,589

Selmon West Extension 10,445,638 6,434,551 4,011,087

Total System Projects 16,673,014$ 7,863,254$ 8,809,760$

ITS Equipment 5,047,080$ 1,311,881$ 3,735,199$

Electronic Toll Collection System Capital Costs 1,567,802$ 726,724$ 841,078$

Centralized Customer Service System 3,774,735$ 92,873$ 3,681,862$

Total Toll Operations - Capital 10,389,617$ 2,131,478$ 8,258,139$

Signs 2,302,165$ 67,250$ 2,234,915$

Lighting Upgrades 224,573$ -$ 224,573$

Underpass Improvements 647,165$ -$ 647,165$

Total Expressway Capital Improvements 3,173,903$ 67,250$ 3,106,653$

System Projects

TAMPA HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITYCAPITAL PROJECTS


ITS and Toll Operations - Capital

Expressway Capital Improvements

of 2

Total BudgetBudget Expenditures Variance

TAMPA HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITYCAPITAL PROJECTS


Planning, Development, Systems Analysis, Misc. Projects 775,593 338,526 437,067

Strategic Plan 1,711,052 1,014,408 696,644

Total Planning & Development 2,486,645$ 1,352,934$ 1,133,711$

Capital Improvements 509,607 213,865 295,742

TMC - IT Projects/Furniture & Fixtures (over $5,000) 447,256 - 447,256

Total TMC Capital Improvements 956,863$ 213,865$ 742,998$

Automated Vehicles/Connected Vehicles 9,279,899 7,528,823 1,751,076

Bus Toll Lanes Projects 1,317,015 1,110,182 206,833

Non-Greenway Facilities 115,533 - 115,533

MacDill Gate Project 678,400 176,899 501,501

GIS Systemwide Mapping Project 485,036 75,989 409,047

Total Miscellaneous Projects 11,875,883$ 8,891,893$ 2,983,990$

Total Capital Projects 45,555,925$ 20,520,674$ 25,035,251$ Contingency Balance 5,050,787$

Miscellaneous Projects

Planning & Development

TMC Capital Improvements

Depository Description Cash or Investment Balance

Petty Cash-Safe Cash on Hand Cash 109$ SunTrust Bank OM&A Checking Cash 3,367,994$ State Treasurer Administrative Reserve Investment 1,434,707$ SunTrust Robinson Humphrey Operation and Maintenance Reserve Investment 1,042,425$ Subtotal 5,845,235$

Regions Bank Renewal & Replacement Fund²,³ Investment 31,913,979$ ($10m reserve - Series 2012 bond funds)

Subtotal 31,913,979$

Regions Bank System Project Fund² Investment 80,160,193$ SunTrust Bank Work Program Checking Cash 1,183,492$ SunTrust Bank CV Pilot Contract Checking Cash 45,577$ Subtotal 81,389,262$

SunTrust Bank Surplus Account Checking Cash 2,820$ Regions Bank Revenue Fund² Investment 3,125,921$ Regions Bank OM&A Reserve Fund³ Investment 12,943,097$ Regions Bank Debt Service Payment Fund³ Investment 11,116,983$ Regions Bank Debt Service Reserve Fund³ Investment 31,236,823$ Regions Bank General Reserve Fund² Investment 5,216,239$ Subtotal 63,641,883$

SunTrust Bank Unrestricted Cash Cash 1,501,138$ State Treasurer Unrestricted Funds Investment 3,209,656$ SunTrust Robinson Humphrey Unrestricted Funds Investment 6,328,510$ Subtotal 11,039,303$

193,829,663$

¹THESE FUNDS ARE RESTRICTED OR ENCUMBERED AND CAN ONLY BE USED FOR ITS INTENDED PURPOSE²Toll Revenue funded³ All or part of the reserve funded with Series 2012 bond funds

System Project Bonds Fund¹ - Can only be used as defined in the Series 2012 Master Bond Resolution

Restricted Fund¹ - Can only be used as defined in the Series 2012 Master Bond Resolution

Unrestricted Fund

Total Cash and Investments

Tampa-Hillsborough County Expressway AuthorityCash and Investments


Operations, Maintenance and Administration Fund ¹

Renewal & Replacement Fund¹- Can only be used as defined in the Series 2012 Master Bond Resolution

Toll Revenue¹ 72,646,641$ Leases:

ConAgra - Lease of Railroad Track 343,750 Hillsborough County School Board - Parking Lease 66,842 City of Tampa - Parking Leases 209,298 USF Health Professions Conf Corp. - Parking Leases 70,085 A Few Tampa Properities - Parking Lease 4,000 Smokehouse on Platt - ROW Lease 7,129 International Ship - Parking Lease 13,500 Sprint - Nextel - Utilities ROW Lease 12,756 Willow & Platt Parking Lease 2,222 Jacobs Real Estate Services -ROW Lease 1,782 TMC First Floor Lease 80,350

Application Fees 7,000 CV Pilot Contract 3,427,839 Tiger Grant - Interest on Checking & Investment Accounts 790,393

Total Revenue 77,683,587$

¹Toll Revenue has not been adjusted for Allowance for Doubtful Accounts

Tampa Hillsborough County Expressway AuthorityRevenue


Fund Balance July 1, 2016Short Term & Fixed Investments 155,606,748

RECEIPTSTolls 66,372,257 Miscellaneous Revenue 414,669 Accrued Interest on Long Term Investments (11,818) Gain on Sale of Investments 600 Earnings on Investments 684,878

223,067,334$

DISBURSEMENTSSr. Lien - Bond Payments 23,244,067$ Cost of Administration, Operations & Maintenance 11,110,032 Cost of Work Program 13,000,000

Fund Balance April 30, 2017Short Term & Fixed Investments 175,713,236

223,067,334$

TAMPA HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITYREGIONS BANK (FISCAL AGENT) - FLOW OF FUNDS


Traffic and Revenue (unaudited) For Period 07/01/16 – 04/30/17

June 26, 2107

Video SunPass Total Video SunPass Total %

July 1,052,452 3,518,158 4,570,610 1,056,730 3,371,941 4,428,671 3.11%

August 1,073,726 3,805,776 4,879,502 1,003,427 3,499,956 4,503,383 7.71%

September 1,039,752 3,590,688 4,630,440 999,140 3,487,779 4,486,919 3.10%

October 1,031,436 3,717,294 4,748,730 1,067,641 3,687,063 4,754,704 -0.13%

November 1,035,032 3,585,460 4,620,492 945,595 3,373,485 4,319,080 6.52%

December 1,093,255 3,680,255 4,773,510 1,052,670 3,526,605 4,579,275 4.07%

January 1,097,359 3,850,044 4,947,403 1,076,977 3,574,763 4,651,740 5.98%

February 1,030,444 3,676,849 4,707,293 1,078,361 3,694,515 4,772,876 -1.39%

March 1,110,134 4,140,036 5,250,170 1,115,608 4,018,341 5,133,949 2.21%

April 1,024,220 3,747,587 4,771,807 1,009,073 3,796,481 4,805,554 -0.71%

Total Traffic 10,587,810 37,312,148 47,899,958 7,202,180 24,521,594 31,723,774 33.77%

Video¹ SunPass Total Video¹ SunPass Total %

July 1,737,328$ 5,072,684$ 6,810,012$ 1,696,047$ 4,717,720$ 6,413,767$ 5.82%

August 1,806,281$ 5,459,379$ 7,265,659$ 1,621,097$ 4,878,425$ 6,499,522$ 10.54%

September 1,735,426$ 5,146,734$ 6,882,160$ 1,611,137$ 4,847,430$ 6,458,568$ 6.15%

October 1,704,653$ 5,333,491$ 7,038,143$ 1,756,574$ 5,148,501$ 6,905,075$ 1.89%

November 1,713,702$ 5,152,393$ 6,866,095$ 1,585,307$ 4,728,582$ 6,313,889$ 8.04%

December 1,857,995$ 5,296,317$ 7,154,312$ 1,770,341$ 4,943,980$ 6,714,322$ 6.15%

January 1,852,555$ 5,468,819$ 7,321,374$ 1,819,616$ 4,964,607$ 6,784,223$ 7.34%

February 1,756,051$ 5,229,825$ 6,985,876$ 1,700,680$ 5,143,587$ 6,844,267$ 2.03%

March 1,888,244$ 5,899,974$ 7,788,218$ 1,855,093$ 5,636,426$ 7,491,519$ 3.81%

April 1,751,740$ 5,318,203$ 7,069,943$ 1,600,664$ 5,322,006$ 6,922,670$ 2.08%

Total Revenue 17,803,975$ 53,377,818$ 71,181,793$ 15,415,892$ 45,009,259$ 60,425,151$ 15.11%Avg Transaction 1.68 1.43 1.49 2.14 1.84 1.90

¹Indicated Revenue

Tampa Hillsborough County Expressway Authority

Transactions (April 2017)


FY2017 FY2016

Revenue (April 2017)

FY2017 FY2016

6/16/2017 Unaudited

Add'l Revenue

Video Indicated² SunPass Actual Total % Video Fees Actual

July 6,676,615$ 1,737,328$ 5,072,684$ 6,810,012$ 1.96% 104,451

August 6,789,250 1,806,281$ 5,459,379$ 7,265,659$ 6.56% 110,483

September 6,764,429 1,735,426$ 5,146,734$ 6,882,160$ 1.71% 124,358

October 7,168,139 1,704,653$ 5,333,491$ 7,038,143$ -1.85% 45,274

November 6,511,397 1,713,702$ 5,152,393$ 6,866,095$ 5.17% 53,883

December 6,903,664 1,857,995$ 5,296,317$ 7,154,312$ 3.50% 76,787

January 7,012,912 1,852,555$ 5,468,819$ 7,321,374$ 4.21% 194,896

February 7,195,535 1,756,051$ 5,229,825$ 6,985,876$ -3.00% 277,997

March 7,739,885 1,888,244$ 5,899,974$ 7,788,218$ 0.62% 292,296

April 7,244,800 1,751,740$ 5,318,203$ 7,069,943$ -2.47% 184,423

Total 70,006,626$ 17,803,975$ 53,377,818$ 71,181,793$ 1.65% 1,464,848$

¹Projected revenue estimated $84,400,000; will be revised

²Has not been adjusted for allowance for doubtful accounts

Projected Revenue

Revenue


Projected Revenue (April 2017)

6/16/2017 Unaudited

V. C.

Communications

Sue Chrzan

V. D.

Toll Operations

Rafael Hernandez

VI. A.

Executive Director Report

Joe Waggoner

CONTRACT RENEWAL

and

EXPIRATION REPORT

(> $30,000)

Report for the months of: June 2017hh

Project

Manager

Consultant,

Contractor or

Vendor Name

SBE

Firm

Description of

Services

Contract

Amount

Contract

Effective

Date

Original

Term of

Contract

(Years)

Renewal

OptionsBid/ Renew

Renewal

Date for

Current

Term

Expiration

Date of Full

Contract

Term

Rafael

Hernandez

Kyra Solutions,

Inc.Yes

Manual Image

Review

Applications

$ 447,434 11/15/2016 1 Year

One-year

renewal

option

Renew1st year

renewal11/14/2018

Bob FreyUniversity of

South FloridaNo

Connected

Vehicle Affiliated

Test Bed

225,000$ 2/1/2015 1 YearBy mutual

agreement

Contract

expires

No

renewal12/31/2017

CONTRACT RENEWAL

and

EXPIRATION REPORT

(> $30,000)

Report for the month of: April 2017

Project

Manager

Consultant,

Contractor or

Vendor Name

SBE

Firm

Description of

Services

Effective

Date

Original

Term of

Contract

(Years)

Renewal

Options

Termination

Clause

Bid/

Renew

Expiration Date

of Full Contract

Term

Amy

Lettelleir

First Southwest

a Division of

Hilltop

Securities

No

Financial

Advisor

Services

$75,000 12/01/13 3.5 years

Two

additional

one-year

terms

30 day

written

notice

1st year

renewal06/30/19

Contract

Amount

*Please note this report should have been presented to the Board in January 2017, in order to provide a six months' notice of contract renewal and

expiration per the Board's request.

CONTRACT RENEWAL

and

EXPIRATION REPORT

(> $30,000)

Report for the month of: May 2017

Project

Manager

Consultant,

Contractor or

Vendor Name

SBE

Firm

Description of

Services

Effective

Date

Original

Term of

Contract

(Years)

Renewal

Options

Termination

Clause

Bid/

Renew

Expiration Date

of Full Contract

Term

Bob FreyParsons

Brinckerhoff No

Strategic

Planning

Services

$250,000

(plus task

orders as

needed)

11/17/14 3 years

Two

additional

one-year

terms

30 day

written

notice

1st year

renewal11/16/19

Contract

Amount

VI. B.

General Counsel Report

Patrick Maguire, Esq.

VI. C.

Chair Report

Vincent Cassidy, Chair

Schedule

Note: Meetings of Committees as Whole will be held in the Expressway’s 3rd floor conference room. Monthly Board meetings will be held in the Expressway’s 1st floor Board room.

Tampa-Hillsborough Expressway Authority Meeting Schedule

2017

January 1/17/17 Committees as a Whole 2:30 p.m.

1/23/17 Board Meeting 1:30 p.m.

February 2/13/17 Committees as Whole 1:30 p.m. 2/27/17 Board Meeting 1:30 p.m.

March

3/13/17 Committees as Whole 1:30 p.m. Cancelled 3/27/17 Board Meeting 1:30 p.m.

April

4/10/17 Committees as Whole 1:30 p.m. Cancelled 4/24/17 Board Meeting 1:30 p.m. Cancelled

May

5/08/17 Committees as Whole 1:30 p.m. 5/22/17 Board Meeting 1:30 p.m.

June

6/12/17 Committees as Whole 1:30 p.m. Cancelled 6/26/17 Board Meeting 1:30 p.m. July

7/10/17 Committees as Whole 1:30 p.m. Cancelled 7/24/17 Board Meeting 1:30 p.m. Cancelled

August

Changed to Board Mtg 8/14/17 Committees as a Whole Board Mtg 1:30 p.m. 8/28/17 Board Meeting 1:30 p.m. Cancelled

September


October

10/16/17 Committees as a Whole 1:30 p.m. 10/23/17 Board Meeting 1:30 p.m.

November


December


AGENDA - Tampa Hillsborough Expressway Authority · 1. Strategic Blueprint Support - Bob Frey,...

Documents

Transcript of AGENDA - Tampa Hillsborough Expressway Authority · 1. Strategic Blueprint Support - Bob Frey,...