Agenda Regional Fire Services Committee - St. John's Fire... · Agenda. Regional Fire Services...

Agenda Regional Fire Services Committee Wenesday, December 21, 2016

12:00 p.m. Conference Room A

4th Floor, City Hall – New Gower St.

AGENDA Special Regional Fire Services Committee

Wednesday, December 21, 2016 12:00 p.m.

4th Floor Conference Room A, City Hall

1. Adoption of Agenda 2. Adoption of Minutes (June 13, 2016)

3. Business Arising:

North East Station Location update (Verbal: Fire Chief)

Draft Policy on Disposal of Decommissioned Equipment (revised) (Fire Chief)

Update on Contract Negotiations with Local IAFF 4. New Business:

2017 Budget (Finance Dept. & Fire Chief)

Financial Statements City of St. John’s Regional Fire Department, December 31, 2015

SJRFD Fire Alerting System (S. Colford)

Investigation of Regional Emergency Management Model (D. Day)

Fire Apparatus Replacement Strategy 2017-2018 (Fire Chief)

Eligibility List for New Hires (Verbal: Deputy Fire Chief)

5. Other Business 6. Adjournment

Minutes Regional Fire Services Committee Monday, June 13, 2016 10:00 a.m. 4th Floor, Conference Room A, City Hall Present Councillor Andrew Ledwell, Co-Chair Councillor Jonathan Galgay, Co-Chair Deputy Mayor Ron Ellsworth Councillor Sterling Willis, Town of Paradise Kevin Breen, Acting City Manager

Jerry Peach, Director of Regional Fire Services & Fire Chief Don Byrne, St. John’s Regional Fire Department Jason Silver, City of Mt. Pearl Rod Cumby, Town of Paradise Terrilynn Smith, Town of Paradise Sherry Colford, Manager of Communications - SJRFD Karen Chafe, Supervisor of Legislative Services Jacquie Clarke Dean, Legislative Assistant

Regrets Councillor Bruce Tilley

Adoption of Agenda

Moved by – Deputy Mayor Ellsworth; Seconded by Councillor Ledwell

That the agenda be adopted as presented. CARRIED UNANIMOUSLY

Adoption of Minutes

Moved by – Deputy Mayor Ellsworth; Seconded by Councillor Ledwell

That the minutes of February 4, 2016 be approved. CARRIED UNANIMOUSLY

Business Arising

Recruitment Update The Manager of Communications for the St. John’s Regional Fire Dept. updated the Committee on the recruitment process for firefighters. The total amount of applications

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received were 91, with 90 people writing the exam. Of those, 55 applicants were interviewed and 22 were hired. A total of 6 females applied, two of whom were hired. Final Offer Selection Update The Acting City Manager updated the Committee on the position presented to the Province with respect to Final Offer Selection. It was agreed that staff send another letter to the Province via the Minister of Municipal Affairs, Eddy Joyce. Collective Bargaining Update The Director of Regional Fire Services & Fire Chief updated the Committee on the progress of collective bargaining with the Union. The majority of articles have been resolved with the exception of the monetary issue, the specifics of which were not available for today’s meeting. It was agreed that this information would be forwarded to members as it becomes available for their eventual approval. Paradise Fire Station Update

The Director of Regional Fire Services and Fire Chief updated the Committee on the progress of the Paradise Station. Aside from some minor deficiencies, the station should be ready for occupancy in July. The Committee will be kept apprised as new updates occur.

NEW BUSINESS

Written Request – Town of Norman’s Cove

The Committee considered a written request from the Town of Norman’s Cove-Long Cove to obtain one of SJRFD’s engines when they have been decommissioned.

Moved – Deputy Mayor Ellsworth; Seconded – Councillor Ledwell

That the Town of Normans Cove-Long Cove be gifted a decommissioned fire engine/pumper and that a policy be developed to address similar requests in future.

CARRIED UNANIMOUSLY Northeast St. John’s Fire Station Analysis Report The Committee considered the above cited report as information, noting the recommendations outlined therein. Following discussion, it was agreed that staff would further investigate the options outlined and report back to the Committee their findings.

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Banning of Fire Works The Director of Regional Fire Services and Fire Chief advised that the Northeast Avalon fire chiefs have networked to discuss mutual issues of concern, one of which is the banning of fireworks. They would like to bring forth a resolution in this regard to the NL Federation of Fire Services and questioned whether or not the members of the Regional Fire Services Committee would be supportive of such an endeavor. Members were receptive of the idea and suggested that the matter be referred to the respective councils for endorsement. Fire Support – St. John’s Airport Authority The Director of Regional Fire Services & Fire Chief updated the Committee on the possibility of increased expectation being placed on the SJRFD by the St. John’s Airport Authority to provide specialized airport fire protection as a complement to the diminishing service provided by the Authority’s own specialized airport firefighting personnel. The risk implications to the SJRFD were questioned given their lack of expertise in this area as well as the expired memorandum of understanding between the SJRFD and the Airport Authority. The Committee also expressed concern about the downloading of services by the Airport Authority to the City. It was agreed that the Director of Regional Fire Services & Fire Chief and the Acting City Manager would consult about a potential strategy to deal with this matter and report back to the Committee at a future meeting. Honour Guard The Committee discussed the above noted matter. The Honour Guard will be celebrating its 40th anniversary next year and as such, is in need of 24 uniforms, costing approximately $750 each. Reference was made to the difficulty of fund raising given that the organization falls under the auspices of the City. If such was a foundation, it would be eligible for funding and cost sharing opportunities which do not currently exist. It was agreed that this matter be discussed with each respective council of the SJRFD. Adjournment

There being no further business, the meeting adjourned at 11:15 p.m. Councillor Andrew Ledwell Councillor Jonathan Galgay Co-Chairpersons

St. John’s Regional Fire Department Policy and Operational Guidelines

Title: Disposal of Decommissioned Assets and Equipment Document Type: Operational Guideline

Status:

Issued By: Fire Chief/Director Index: 07-02-08

Section: Operations/Equipment Use and Maintenance Title: Disposal of Decommissioned Assets and Equipment PURPOSE: To outline a consistent and equitable method for the disposal of decommissioned apparatus and tools, personal protective equipment, and other equipment as may be identified within the SJRFD. BACKGROUND: SJRFD strives to follow various standards and guidelines that occasionally result in certain equipment, either in whole or in part, to be disposed of in a fair, efficient and cost effective manner. In order to ensure the Department is not held libel through gifting old and/or decertified equipment, and to ensure a consistent methodology of disposal, it is SJRFD’s position that all decommissioned equipment be sent to a City of St. John’s sanctioned auction when possible. There may be occasions where the Regional Fire Services Committee (RFSC) wishes to “gift” a particular piece of apparatus or equipment to another municipality. This is a new guideline.

PROCEDURE Sale

1. All decommissioned fire apparatus and auxiliary small engine equipment will be sufficiently marked as “out of service” and stored at the mechanical facility. All decommissioned firefighting tools, equipment, personal protective equipment, or related emergency response items including clothing, issued items, or other such paraphernalia will be stored in the stock room.

2. The Manager of Mechanical Services will be responsible for following the City of St.

John’s Policy outlined in Section 28, Pages 1 and 2, of the “Purchasing Procedures Manual” and thus ensuring all items identified for disposal are collected and sent to auction under the auspices of the City of St. John’s.

Gift

3. All decommissioned fire apparatus, auxiliary small engine equipment tools and implements and items of personal protective equipment may be gifted to another municipality or fire department by the RFSC, as per the terms and conditions in Schedule A (attached). Such items will be held in appropriate storage until its final disposal is determined by written RFSC directive. SJRFD personnel will assist the RFSC to collect all such items and equipment and make them available for distribution or pick up as appropriate.

Under no circumstances will SJRFD personnel offer, or cause to be offered, equipment to either internal or external entities or enterprise without the written consent of the Fire Chief. Approvals Fire Chief of SJRFD/ Director of Fire and Emergency Services Approval Date Responsibility St. John’s Regional Fire Department POG # Approved By: Jerry F. Peach Fire Chief Appendix/Appendicies None

Schedule “A”

Eligibility criteria

Notwithstanding any policies regarding the removal of surplus equipment or assets of the City of St. John’s, the Regional Fire Services Committee (RFSC) may consider and approve an alternate disposal method, including donation to another Municipality, Fire Department or “not for profit” organization, any excess or surplus equipment deemed ready for disposal.

To be considered, a written application for a specific piece of equipment should be submitted to the Fire Chief of the St. John’s Regional Fire Department (SJRFD), and must satisfy the following criteria:

Indicating the applicant is not intending the equipment or vehicle for use to create profit. Indicate the necessity of the donation applied for and the anticipated outcome if

successful. Be signed by at least two signatories of the Town, City, Municipality, Fire Department or

not for profit organization. Be accepted in an “as is-where is” condition without exception, warranty or encumbrance

to the SJRFD, the Regional Fire Services Committee or the City of St. John’s.

Exclusions

At the SJRFD we sincerely believe that all not-for-profit, volunteer or civic organizations deserve support. Unfortunately, we cannot accept all the requests we receive, no matter how worthy they are. To structure and standardize our approach, we decided to exclude the following from our donations policy:

organizations that are not recognized under federal or provincial law;

organizations that receive holistic financial support from a parent organization or governing body;

private enterprise or businesses;

provincial or municipal campaigns for organizations that we already support at the national and/or provincial level;

social/service clubs;

political parties, political organizations or interest groups promoting a political ideology;

lobby and special-interest groups;

individual projects;

private foundations;

private elementary and high schools;

projects taking place outside the province of Newfoundland and Labrador;

Donations management

These criteria are applied to all eligible requests, and the selection of organizations that receive support is based on those criteria. The SJRFD considers the following elements:

nature of the request and explanation of the need;

history of donations already made to the requesting organization;

value of our commitments in the requesting organization's mandate;

analysis of comparable donations made in the same region;

Final Disposal Terms 1/ The recipient, at its own expense, shall remove the donated vehicle/s and/or equipment from SJRFD property within 90 calendar days of written confirmation of the availability of the donation, by the Fire Chief to the recipient, otherwise the Fire Chief shall initiate disposal in the normal manner. 2/ Should the recipient require any service, maintenance or repair work to be completed on the donated vehicles or equipment, or request assistance with the preparation for transportation, operator training, etc., SJRFD staff are authorized to provide said assistance at the advanced expense of the recipient, at the prevailing rates, plus parts, materials and expenses.

INFORMATION NOTE Title: Update on formal contract negotiations with IAFF

Date Prepared: Dec. 14, 2016

Report To: Regional Fire Services Committee

Ward: N/A

Decision/Direction Required: Information

Discussion – Background and Current Status: Local 1075 International Association of Firefighters have been in a position to negotiate the terms of a new contract since December 2014. To date formal talks have been held on November 14th, December 5th to 9th 2016. There are presently 19 items “signed off” with on-going negotiations planned for December 19th where we will exchange our 5th proposal/counter proposal.

Key Considerations/Implications

1. Budget/Financial Implications: 18% wage increase over 4 years in gradients of 5%, 4%, 4% and 5% conditional on acceptance of the entire city pension plan proposal. Other associated employee costs due to negotiated wages and benefits increases. Major Outstanding issues: Definitions; Personal Protective Equipment issue; wages, pensions and benefits (not yet discussed); sick leave; union business leave; Goulds 24 hour coverage.

2. Partners or Other Stakeholders: All partners in the Regional Fire Services Committee.

3. Alignment with Strategic Directions/Adopted Plans: N/A

4. Legal or Policy Implications: N/A

5. Engagement and Communications Considerations: N/A

Regional Fire Services Committee 5 Fort Townshend

P.O. Box 908 St. John’s, NL A1C 5M2

6. Human Resource Implications: Adjustment of payroll and benefits packages.

7. Procurement Implications: N/A

8. Information Technology Implications: N/A

9. Other Implications: N/A

Conclusion

Prepared by/Signature:

Approved by/Date/Signature: Attachments: None

Date: November 18, 2016

To: Chair & Members, Regional Fire Committee From: Kris Connors, CMA, CPA

Supervisor, Budget and Treasury Re: Regional Fire 2017-2018 Budget Projections

The budget for the Regional Fire System for fiscal 2017 as well the projection for 2018 are attached to this memo as Appendix A (summarized below). The major changes are as follows:

1. 2491 51010 ‐ SALARIES AND WAGES The increase in Salaries and Wages is due to having to budget for retro pay due to the Firefighters once the collective agreement has been signed (assumes 5/4/4/5% increases), plus negotiated increases, and steps for other management and union staff.

2. 2503 52311 ‐ ADMINISTRATION & MANAGEMENT This represents an allocation of the costs incurred by the City to provide administrative support (i.e. accounting, purchasing, communications, legal, HR, etc) to the regional budgets.

3. 2503 52351 ‐ MEDICAL EXAMINATIONS: There was an increase in 2016 due to the recruitment for Paradise.

After 2017, the budget is relatively stable. It is worth noting that 2492 – the Communications Centre represents solely expenditures in relation to the provision of 911. This adjustment was made to simplify tracking and reporting of expenditures to the provincial 911 Bureau. A summary of the budgets is as follows:

The adjustments for the 911 communications centre and the flat fees to the towns are deducted from the net cost attributable to the region. Based on this, and the agreements with the associated communities, the cost allocations to each municipality are projected as follows:

2016

Approved

Budget

2017 2018

1256 - Maintenance Fire Department 349,853 356,320 370,679

2491 - Fire Protection 24,673,516 25,604,619 26,726,216

2492 - Communication Centre 1,110,550 1,145,374 1,153,125

2493 - Goulds Volunteer Fire Dept. 233,602 237,333 239,129

2494 - Central Fire Station 241,430 235,630 235,630

2495 - Kenmount Rd. Fire Station 57,582 56,282 56,282

2496 - Mt. Pearl Fire Station 148,029 144,429 144,429

2497 - Brookfield Rd. Fire Station. 46,686 45,486 45,486

2499 - West End Fire Station 69,841 68,241 68,241

2501 - Kent's Pond Fire Station 74,558 72,658 72,658

2502 - Support Services Division 771,903 671,761 671,761

2503 - Regional Fire Administration 4,589,329 5,407,881 5,336,527

2504 - Mechanical Division 628,805 508,305 520,624

2505 - Paradise Fire Station 384,841 116,941 116,941

2531 - Emergency Preparedness 124,552 131,108 136,627

Total Operating Expenditure 33,505,077 34,802,368 35,894,355

Adjustments

Back out 911 Comm Centre (1,110,550) (1,145,374) (1,153,125)

Back out Flat fees to towns (652,065) (313,207) (313,207)

Net for the Region excl. 911 31,742,461 33,343,787 34,428,023

Add back from Comm Centre 249,207 206,469 208,020

Total Cost Attributable to Members 31,991,668 33,550,256 34,636,043

These amounts are of course estimates. In addition, it is important to note that 2018 and expenditures will be re-evaluated next year as part of the City’s regular budget process.

Kris Connors, CPA, CMA Supervisor, Budget and Treasury

2017 2018

Allocation of Cost to Members

City of St. John's 24,488,152 25,280,663

City of Mount Pearl 4,927,226 5,086,686

Town of Paradise 4,134,877 4,268,694

Total Allocation of Cost to Members 33,550,256 34,636,043

Community Standby and 911 Comm Centre Allocations

Recoverable from Province 916,146 922,346

Petty Harbour 33,280 33,280

Conception Bay South 20,842 20,842

Torbay / Flatrock 66,105 66,105

Logy Bay/Middle Cove/Outer Cove 133,000 133,000

Witless Bay / Bay Bulls 10,822 10,822

Portugal Cove/St Phillips 64,348 64,348

Pouch Cove / Bauline 7,569 7,569

Total Community Standby and 911 Comm Centre Allocations 1,252,112 1,258,312

Grand Total 34,802,368 35,894,355

2015 Actuals2016 Actuals

YTDBudget 2016 Budget 2017 Budget 2018

Budget

Change

2016-2017

Budget

Change

2017-2018

1256 - Maintenance Fire Department

51010 - SALARIES AND WAGES 180,428 143,467 261,457 279,996 291,441 18,539 11,445

51020 - LABOUR OVERTIME 8,589 7,410 1,500 1,500 1,500 - -

51040 - CAR ALLOWANCE 2,648 - 3,000 3,000 3,000 - -

51043 - TOOL ALLOWANCE 50 - 50 - - (50) -

51090 - EMPLOYER CONTRIBUTIONS 46,790 37,507 66,678 71,524 74,438 4,846 2,914

51481 - WORKERS COMPENSATION INS. (2) 6,924 - - - - -

52621 - FLEET COSTS 135 93 12,598 - - (12,598) -

52629 - RENTAL OF OTHER VEHICLES - - 960 - - (960) -

55753 - HAND TOOLS & SMALL EQUIP. 335 367 860 - - (860) -

55788 - PROTECT. CLOTH. & UNIFORMS 310 319 2,260 300 300 (1,960) -

55901 - STATIONERY & OFFICE SUPPL. 92 49 250 - - (250) -

56128 - RADIO EQUIPMENT - - 240 - - (240) -

1256 - Maintenance Fire Department Total 239,375 196,136 349,853 356,320 370,678 6,467 14,359

2491 - Fire Protection

44994 - CAPITAL CONTRIBUTION

44999 - MISCELLANEOUS - (14,250) - - - - -

51010 - SALARIES AND WAGES 16,837,240 13,982,161 18,287,662 19,593,067 20,698,687 1,305,404 1,105,620

51020 - LABOUR OVERTIME 881,082 513,627 444,062 444,062 444,062 - -

51090 - EMPLOYER CONTRIBUTIONS - - 88,608 186,610 187,987 98,002 1,377

51411 - PENSION-CURRENT SERVICE 1,469,276 1,255,742 1,500,000 1,535,000 1,535,000 35,000 -

51431 - CANADA PENSION PLAN 455,877 442,359 450,000 421,000 421,000 (29,000) -

51441 - UNEMPLOYMENT INSURANCE 210,067 202,907 200,000 209,000 209,000 9,000 -

51442 - PAYROLL TAX 354,701 275,597 310,000 351,000 351,000 41,000 -

51471 - GROUP INSURANCE 924,040 803,387 900,000 898,000 898,000 (2,000) -

51481 - WORKERS COMPENSATION INS. 245,652 272,902 190,000 182,000 182,000 (8,000) -

52131 - TELEPHONE 8,641 232 945 945 945 - -

52132 - CELLULAR PHONES & PAGERS 10,203 7,311 840 - - (840) -

52137 - PURCHASE OF WATER 328 738 1,000 500 500 (500) -

52210 - ADVERTISING 405 - - - - - -

52300 - PROF. & SPECIAL SERVICES - 600 20,000 14,600 14,600 (5,400) -

52314 - RADIO LICENSE FEES 8,528 8,528 10,200 9,900 9,900 (300) -

52324 - CLAIMS 24,647 11,569 - - - - -

52344 - EMPLOYEE EDUCATION COURSES - 8,000 - - (8,000) -

52346 - EMPLOYEE EDUCATION ASSIST. 4,662 4,377 - - - - -

52347 - EMPLOYEE TRAINING - 240 - - - - -

52351 - MEDICAL EXAMINATIONS - 26,578 37,200 - 14,600 (37,200) 14,600

52375 - PROPERTY INSURANCE (5,043) - - - - - -

52394 - PUBLIC RECEPTIONS 717 - - - - - -

52462 - REPAIRS TO RADIO EQUIPMENT - - 2,750 - - (2,750) -

52514 - MTCE. OF FIRE EQUIPMENT 22,735 15,161 22,500 21,900 21,900 (600) -

52534 - MAINTENANCE OF COMPUTERS - 661 - - - - -

52539 - SERVICING RADIO EQUIP. 31,357 36,043 82,225 82,225 82,225 - -

52633 - COMPUTER COMMUNICATION LINE 28,976 31,769 9,000 5,800 5,800 (3,200) -

55114 - FOOD AND REFRESHMENTS 4,411 2,185 3,500 3,400 3,400 (100) -

55431 - GASOLINE 26,300 23,196 49,450 39,000 39,000 (10,450) -

55432 - DIESEL FUEL 64,368 38,106 87,363 82,200 82,200 (5,163) -

55588 - VECH. & EQUIP. REPAIR PARTS - 90 - - - - -

APPENDIX A - REGIONAL FIRE SYSTEM - OPERATING BUDGET 2017-2018

Page 1 of 8



Budget

Change

2016-2017

Budget

Change

2017-2018


55721 - SAFETY EQUIPMENT 73,387 57,407 77,290 75,390 75,390 (1,900) -

55753 - HAND TOOLS & SMALL EQUIP. 24,658 3,872 24,000 21,400 21,400 (2,600) -

55763 - SMALL EQUIP. REPAIR PARTS 16,527 6,739 21,600 19,500 19,500 (2,100) -

55788 - PROTECT. CLOTH. & UNIFORMS 207,030 94,682 321,100 226,800 226,800 (94,300) -

55831 - REC. EQUIPMENT & SUPPLIES 9,990 3,717 12,000 4,900 4,900 (7,100) -

55839 - PROMOTION & AWARDS 14 - - - - - -

55865 - TOILETRIES 35,183 34,212 40,000 39,000 39,000 (1,000) -

55881 - FIRST AID SUPPLIES 10,007 6,038 15,000 14,600 14,600 (400) -

55882 - TRAINING SUPPLIES - 258 - - - - -

55901 - STATIONERY & OFFICE SUPPL. 2,127 625 - - - - -

55932 - LINENS - - 600 0 0 (600) -

55999 - MISCELLANEOUS MATERIALS 28 802 670 670 670 - -

56157 - MOTOR VEHICLES 573,450 - 1,373,450 1,073,450 1,073,450 (300,000) -

56160 - OTHER EQUIPMENT 34,410 5,869 - - - - -

56171 - SAFETY EQUIPMENT - CAPITAL 52,272 - - - - - -

56175 - SMALL EQUIPMENT - 8,949 - - - - -

56177 - FURNITURE 9,352 4,892 - - - - -

56178 - COMPUTER SYSTEMS - - 75,000 48,700 48,700 (26,300) -

56179 - COMPUTER EQUIPMENT - - 7,500 - - (7,500) -

2491 - Fire Protection Total 22,657,604 18,169,878 24,673,516 25,604,619 26,726,216 931,103 1,121,597

2492 - Communication Centre


51020 - LABOUR OVERTIME 6,477 5,530 7,500 7,500 7,500 - -

51090 - EMPLOYER CONTRIBUTIONS - - 938 30,633 32,158 29,695 1,525

51091 - PAYROLL COST - - 200,576 200,576 200,576 - -

51411 - PENSION-CURRENT SERVICE 61,856 56,876 - - - - -

51431 - CANADA PENSION PLAN 28,375 25,369 - - - - -

51441 - UNEMPLOYMENT INSURANCE 13,653 11,740 - - - - -

51442 - PAYROLL TAX 13,092 12,430 - - - - -

51471 - GROUP INSURANCE 11,925 10,416 - - - - -

51481 - WORKERS COMPENSATION INS. 13,801 - - - - - -

52131 - TELEPHONE 35,095 43,461 32,400 31,600 31,600 (800) -

52334 - TECHNICAL SERVICES 5,182 5,313 - - - - -

52519 - MTCE. OF OTHER EQUIPMENT 1,322 - - - - - -

52533 - SOFTWARE MAINTENANCE 80,569 47,453 80,670 78,670 78,670 (2,000) -

52633 - COMPUTER COMMUNICATION LINE 15,000 5,329 5,520 5,420 5,420 (100) -

55901 - STATIONERY & OFFICE SUPPL. 1,377 1,318 1,500 1,500 1,500 - -

56179 - COMPUTER EQUIPMENT - - 10,000 9,700 9,700 (300) -

2492 - Communication Centre Total 1,025,671 856,025 1,110,550 1,145,374 1,153,125 34,824 7,751

2493 - Goulds Volunteer Fire Dept.


52135 - LIGHT & POWER 12,712 9,047 10,970 10,670 10,670 (300) -

52357 - EXTERMINATORS 337 277 300 300 300 - -

52387 - CLEANING OF WINDOWS - 643 600 600 - - (600)

52397 - CLEANING BY CONTRACT - 862 2,000 1,900 - (100) (1,900)

52435 - REPAIRS TO BUILDINGS 243 - 950 950 950 - -

52437 - OVERHEAD DOORS 966 677 950 950 950 - -

52466 - REPAIRS TO PLUMBING - - 480 480 480 - -

Page 2 of 8



Budget

Change

2016-2017

Budget

Change

2017-2018


52467 - REPAIRS TO ELECTRICAL - 158 290 290 290 - -

52475 - REPAIRS TO OTHER EQUIPMENT - 187 340 340 340 - -

52516 - MTCE. OF ALARM SYSTEMS 1,566 229 600 600 600 - -

52519 - MTCE. OF OTHER EQUIPMENT 2,447 2,083 290 290 290 - -

52524 - MAINTENANCE OF BUILDINGS 368 533 1,800 1,800 1,800 - -

55681 - ELECTRICAL SUPPLIES - 1,296 480 480 480 - -

55867 - CLEANING SUPPLIES - - 280 280 280 - -

57999 - GRANTS TO OTHER GROUPS 135,580 122,442 110,000 110,000 110,000 - -

2493 - Goulds Volunteer Fire Dept. Total 251,629 237,330 233,602 237,333 239,129 3,731 1,796

2494 - Central Fire Station

51020 - LABOUR OVERTIME 110 92 - - - - -

51411 - PENSION-CURRENT SERVICE 12 8 - - - - -

51431 - CANADA PENSION PLAN - 4 - - - - -

51441 - UNEMPLOYMENT INSURANCE - 2 - - - - -

51471 - GROUP INSURANCE 5 6 - - - - -

52135 - LIGHT & POWER 39,581 32,409 45,553 44,453 44,453 (1,100) -

52334 - TECHNICAL SERVICES 162 159 230 230 230 - -

52357 - EXTERMINATORS 337 277 300 300 300 - -

52387 - CLEANING OF WINDOWS 3,456 3,201 3,200 3,100 3,100 (100) -

52397 - CLEANING BY CONTRACT 28,470 14,452 35,000 34,100 34,100 (900) -

52435 - REPAIRS TO BUILDINGS 1,721 455 - - - - -

52437 - OVERHEAD DOORS 3,840 12,460 3,600 3,500 3,500 (100) -

52464 - REPAIRS TO HEAT & REFRIG. 3,626 - 1,920 1,920 1,920 - -

52466 - REPAIRS TO PLUMBING 333 246 480 480 480 - -

52467 - REPAIRS TO ELECTRICAL 3,465 - - - - - -

52511 - MTCE. OF AIR CONDITIONING 2,589 634 - - - - -

52516 - MTCE. OF ALARM SYSTEMS 2,609 574 600 600 600 - -

52519 - MTCE. OF OTHER EQUIPMENT 6,530 4,574 5,000 4,900 4,900 (100) -

52524 - MAINTENANCE OF BUILDINGS 13,539 13,843 8,340 8,140 8,140 (200) -

52525 - MAINTENANCE OF GROUNDS 3,184 1,284 2,900 2,800 2,800 (100) -

52531 - MAINTENANCE OF ELEVATORS 2,214 2,167 2,880 2,780 2,780 (100) -

52628 - RENTAL OF OTHER EQUIPMENT - - 500 500 500 - -

52951 - SNOW CLEARING & ICE CONTROL 30,791 25,324 29,780 29,080 29,080 (700) -

55427 - CALCIUM CHLORIDE - - 300 300 300 - -

55432 - DIESEL FUEL 223 2,939 400 400 400 - -

55434 - PROPANE 1,395 1,407 1,800 1,800 1,800 - -

55436 - FURNACE FUEL 43,172 33,821 95,287 92,887 92,887 (2,400) -

55655 - AIR CONDITIONER PARTS 837 - - - - - -

55671 - PLUMBING SUPPLIES 563 153 - - - - -

55681 - ELECTRICAL SUPPLIES 846 802 1,920 1,920 1,920 - -

55703 - TIMING MECHANISMS 405 - 480 480 480 - -

55867 - CLEANING SUPPLIES - 39 480 480 480 - -

55934 - FLAGS 491 - 480 480 480 - -

2494 - Central Fire Station Total 194,505 151,332 241,430 235,630 235,630 (5,800) -

2495 - Kenmount Rd. Fire Station

52135 - LIGHT & POWER 26,852 21,214 32,742 31,942 31,942 (800) -

52357 - EXTERMINATORS 337 1,327 300 300 300 - -

Page 3 of 8



Budget

Change

2016-2017

Budget

Change

2017-2018


52387 - CLEANING OF WINDOWS - 643 600 600 600 - -

52397 - CLEANING BY CONTRACT 173 921 2,000 1,900 1,900 (100) -

52435 - REPAIRS TO BUILDINGS 479 - - - - - -

52437 - OVERHEAD DOORS 1,108 - 960 960 960 - -


52467 - REPAIRS TO ELECTRICAL 294 - - - - - -

52475 - REPAIRS TO OTHER EQUIPMENT 36 - - - - - -

52511 - MTCE. OF AIR CONDITIONING - - 190 190 190 - -

52516 - MTCE. OF ALARM SYSTEMS 1,056 346 - - - - -

52519 - MTCE. OF OTHER EQUIPMENT 598 2,636 4,150 4,050 4,050 (100) -

52520 - ASBESTOS ABATEMENT - - 960 960 960 - -

52524 - MAINTENANCE OF BUILDINGS 877 5,140 4,390 4,290 4,290 (100) -


55434 - PROPANE 505 820 1,200 1,200 1,200 - -

55681 - ELECTRICAL SUPPLIES - - 600 600 600 - -



55934 - FLAGS - - 190 190 190 - -

2495 - Kenmount Rd. Fire Station Total 41,474 34,139 57,582 56,282 56,282 (1,300) -

2496 - Mt. Pearl Fire Station

52135 - LIGHT & POWER 29,838 24,869 35,889 34,989 34,989 (900) -

52357 - EXTERMINATORS 542 193 300 300 300 - -


52397 - CLEANING BY CONTRACT 173 1,203 2,300 2,200 2,200 (100) -

52435 - REPAIRS TO BUILDINGS 37 182 - - - - -

52437 - OVERHEAD DOORS 5,496 339 4,000 3,900 3,900 (100) -


52467 - REPAIRS TO ELECTRICAL 2,399 - - - - - -

52511 - MTCE. OF AIR CONDITIONING 138 - 380 380 380 - -

52516 - MTCE. OF ALARM SYSTEMS 1,408 461 - - - - -

52519 - MTCE. OF OTHER EQUIPMENT 2,209 1,121 2,570 2,470 2,470 (100) -

52524 - MAINTENANCE OF BUILDINGS 35,939 3,937 85,500 83,400 83,400 (2,100) -


55434 - PROPANE 1,023 830 1,500 1,500 1,500 - -

55681 - ELECTRICAL SUPPLIES - 1,154 1,140 1,140 1,140 - -


55867 - CLEANING SUPPLIES - - 1,140 1,140 1,140 - -

55934 - FLAGS 250 142 190 190 190 - -

2496 - Mt. Pearl Fire Station Total 93,029 37,404 148,029 144,429 144,429 (3,600) -

2497 - Brookfield Rd. Fire Station.

52135 - LIGHT & POWER 20,484 17,915 26,336 25,636 25,636 (700) -

52357 - EXTERMINATORS 337 277 300 300 300 - -



52435 - REPAIRS TO BUILDINGS 883 62 - - - - -

52437 - OVERHEAD DOORS 486 1,217 1,000 1,000 1,000 - -

52464 - REPAIRS TO HEAT & REFRIG. 1,846 - 480 480 480 - -

52466 - REPAIRS TO PLUMBING 339 - 380 380 380 - -


Page 4 of 8



Budget

Change

2016-2017

Budget

Change

2017-2018


52511 - MTCE. OF AIR CONDITIONING 467 211 - - - - -

52516 - MTCE. OF ALARM SYSTEMS 1,408 1,389 - - - - -

52519 - MTCE. OF OTHER EQUIPMENT 652 369 290 290 290 - -



55434 - PROPANE 1,871 750 2,280 2,180 2,180 (100) -

55436 - FURNACE FUEL 3,105 1,328 3,880 3,780 3,780 (100) -

55681 - ELECTRICAL SUPPLIES - 420 570 570 570 - -



55934 - FLAGS 186 - 190 190 190 - -

2497 - Brookfield Rd. Fire Station. Total 40,386 36,647 46,686 45,486 45,486 (1,200) -

2499 - West End Fire Station

51010 - SALARIES AND WAGES - 176 - - - - -

51411 - PENSION-CURRENT SERVICE - 13 - - - - -

51431 - CANADA PENSION PLAN - 8 - - - - -

51441 - UNEMPLOYMENT INSURANCE - 4 - - - - -

51471 - GROUP INSURANCE - 10 - - - - -

52135 - LIGHT & POWER 51,397 36,320 52,231 50,931 50,931 (1,300) -

52357 - EXTERMINATORS 337 277 300 300 300 - -


52397 - CLEANING BY CONTRACT - 1,307 2,500 2,400 2,400 (100) -

52435 - REPAIRS TO BUILDINGS 4,041 - - - - -

52437 - OVERHEAD DOORS 2,704 2,495 2,000 1,900 1,900 (100) -

52464 - REPAIRS TO HEAT & REFRIG. 214 - 1,140 1,140 1,140 - -



52516 - MTCE. OF ALARM SYSTEMS 1,156 - - - - - -

52519 - MTCE. OF OTHER EQUIPMENT 20 902 290 290 290 - -


52525 - MAINTENANCE OF GROUNDS 1,278 1,605 1,200 1,200 1,200 - -

55432 - DIESEL FUEL 317 - 2,000 2,000 2,000 - -

55434 - PROPANE 7,455 1,481 1,140 1,140 1,140 - -

55681 - ELECTRICAL SUPPLIES 322 - 400 400 400 - -



55934 - FLAGS - - 190 190 190 - -

2499 - West End Fire Station Total 77,842 53,334 69,841 68,241 68,241 (1,600) -

2501 - Kent's Pond Fire Station

52135 - LIGHT & POWER 35,572 28,047 35,889 34,989 34,989 (900) -

52357 - EXTERMINATORS 337 277 300 300 300 - -



52435 - REPAIRS TO BUILDINGS 1,667 - - - - - -

52437 - OVERHEAD DOORS 2,497 730 1,140 1,140 1,140 - -

52464 - REPAIRS TO HEAT & REFRIG. 1,594 77 480 480 480 - -


52467 - REPAIRS TO ELECTRICAL 177 298 - - - - -

52516 - MTCE. OF ALARM SYSTEMS 2,816 2,777 - - - - -

Page 5 of 8



Budget

Change

2016-2017

Budget

Change

2017-2018


52519 - MTCE. OF OTHER EQUIPMENT 810 2,706 380 380 380 - -



52951 - SNOW CLEARING & ICE CONTROL - - 2,400 2,300 2,300 (100) -

52952 - GARBAGE COLLECTION 3,938 3,597 3,000 2,900 2,900 (100) -

55434 - PROPANE 1,694 1,765 1,800 1,800 1,800 - -

55436 - FURNACE FUEL 6,052 4,022 14,169 13,769 13,769 (400) -

55681 - ELECTRICAL SUPPLIES 375 807 570 570 570 - -


55934 - CLEANING SUPPLIES 71 - - - - - -

55934 - FLAGS - - 190 190 190 - -

2501 - Kent's Pond Fire Station Total 72,340 55,148 74,558 72,658 72,658 (1,900) -

2502 - Support Services Division

51010 - SALARIES AND WAGES 868,066 644,666 740,508 646,886 646,886 (93,622) -

51020 - LABOUR OVERTIME 4,839 2,838 1,000 1,000 1,000 - -

51090 - EMPLOYER CONTRIBUTIONS - - 125 125 125 (0) -




51442 - PAYROLL TAX 17,463 12,815 - - - - -

51471 - GROUP INSURANCE 13,586 11,542 - - - - -

52395 - MEMBERSHIPS 216 216 1,000 1,000 1,000 - -

52519 - MTCE. OF OTHER EQUIPMENT - - 1,920 1,000 1,000 (920) -

55753 - HAND TOOLS & SMALL EQUIP. - 99 - - - - -

55882 - TRAINING SUPPLIES 8,111 5,145 9,560 9,360 9,360 (200) -

55883 - EDUCATIONAL SUPPLIES 14,922 6,287 15,000 9,700 9,700 (5,300) -

55901 - STATIONERY & OFFICE SUPPL. 2,589 1,395 2,600 2,500 2,500 (100) -

55999 - MISCELLANEOUS MATERIALS 135 18 190 190 190 - -

2502 - Support Services Division Total 1,038,191 771,714 771,903 671,761 671,761 (100,142) -

2503 - Regional Fire Administration

44999 - MISCELLANEOUS - (6,010) - - - - -

51010 - SALARIES AND WAGES 578,093 548,045 581,049 546,013 569,007 (35,036) 22,995

51020 - LABOUR OVERTIME 169 - - - - - -

51040 - CAR ALLOWANCE 1,112 364 500 500 500 - -

51090 - EMPLOYER CONTRIBUTIONS - - 139,339 135,301 140,996 (4,038) 5,695




51442 - PAYROLL TAX 13,588 10,703 - - - - -

51471 - GROUP INSURANCE 20,787 19,172 - - - - -

52111 - TRAVELLING EXPENSES 10,783 4,100 10,000 6,800 6,800 (3,200) -

52113 - CONFERENCES - 2,456 5,000 - - (5,000) -

52131 - TELEPHONE 19,844 1,370 55,520 44,400 44,400 (11,120) -

52132 - CELLULAR PHONES & PAGERS 2,986 2,585 17,250 12,700 12,700 (4,550) -

52200 - INFORMATION SERVICES 155,904 - 111,425 111,425 111,425 - -

52201 - INTERNET CHARGES - - 400 - - (400) -

523100 - PROF. & SPECIAL SERVICES 10,867 - - - - - -

52310 - AUDIT SERVICES 917 - 1,000 1,000 1,000 - -

Page 6 of 8



Budget

Change

2016-2017

Budget

Change

2017-2018


52311 - ADMINISTRATION & MANAGEMENT 41,000 30,750 41,000 807,605 807,605 766,605 -

52319 - ARBITRATION FEES 83,373 4,339 10,000 48,700 48,700 38,700 -

52324 - CLAIMS 172 - 2,500 2,500 2,500 - -

52327 - RECRUITMENT EXPENSES - - - - - - -

52334 - TECHNICAL SERVICES 1,400 - 6,470 - - (6,470) -

52336 - ENGINEERING CONSULTANTS 8,602 - 210,000 - - (210,000) -

52344 - EMPLOYEE EDUCATION COURSES 30,489 33,278 32,570 32,570 32,570 - -

52347 - EMPLOYEE TRAINING 38,845 29,919 50,000 43,900 43,900 (6,100) -

52351 - MEDICAL EXAMINATIONS 106,021 56,209 125,000 97,500 97,500 (27,500) -

52353 - ERGONOMIC ASSESSMENT - - 2,500 - - (2,500) -

52375 - PROPERTY INSURANCE 85,305 - 105,000 80,761 80,761 (24,239) -

52395 - MEMBERSHIPS 1,356 1,679 2,000 1,900 1,900 (100) -

52533 - SOFTWARE MAINTENANCE - 18,428 27,000 26,300 26,300 (700) -

52534 - MAINTENANCE OF COMPUTERS 2,071 1,081 3,000 2,900 2,900 (100) -

52535 - SERVICING OF OFFICE EQUIP. - 65 500 - - (500) -

52615 - RENTAL/LEASE OF PROPERTY 421 200 2,000 500 500 (1,500) -

52633 - COMPUTER COMMUNICATION LINE - - 55,520 54,120 54,120 (1,400) -

52999 - MISCELLANEOUS 283 1,034 960 960 960 - -

55722 - SPECIAL DESIGNED EQUIP. 757 773 1,920 1,000 1,000 (920) -

55839 - PROMOTION & AWARDS 1,658 754 1,920 1,920 1,920 - -

55882 - TRAINING SUPPLIES - 111 - - - - -

55901 - STATIONERY & OFFICE SUPPL. 6,056 3,835 10,700 10,400 10,400 (300) -

58121 - LONG-TERM DEBT CHARGES 557,351 278,675 897,447 875,908 875,908 (21,539) -

58259 - PAST SERVICE COST 1,713,798 1,999,668 1,713,798 1,999,786 1,899,743 285,988 (100,043)

58299 - PRINCIPAL PAYMENTS LTD 271,569 135,785 366,041 460,512 460,512 94,471 -

58920 - EXPENSES OF NEW BOND ISSUE - 32,750 - - - - -

2503 - Regional Fire Administration Total 3,988,633 3,281,707 4,589,329 5,407,881 5,336,527 818,552 (71,353)

2504 - Mechanical Division

51010 - SALARIES AND WAGES 298,056 262,183 330,471 246,627 256,452 (83,844) 9,825

51020 - LABOUR OVERTIME 14,299 3,596 20,000 10,000 10,000 (10,000) -

51043 - TOOL ALLOWANCE - - 250 250 250 - -

51090 - EMPLOYER CONTRIBUTIONS - - 86,725 64,868 67,362 (21,857) 2,495




51442 - PAYROLL TAX 6,186 5,207 - - - - -

51471 - GROUP INSURANCE 9,969 8,758 - - - - -

52475 - REPAIRS TO OTHER EQUIPMENT 63,740 60,261 61,260 59,760 59,760 (1,500) -

55588 - VECH. & EQUIP. REPAIR PARTS 119,901 93,136 130,000 126,700 126,700 (3,300) -

55788 - PROTECT. CLOTH. & UNIFORMS 346 2,742 - - - - -

55883 - EDUCATIONAL SUPPLIES 97 752 - - - - -

55999 - MISCELLANEOUS MATERIALS - 89 100 100 100 - -

2504 - Mechanical Division Total 555,439 473,492 628,805 508,305 520,624 (120,501) 12,320

2505 - Paradise Fire Station

52135 - LIGHT & POWER - 5,041 52,231 50,931 50,931 (1,300) -

52357 - EXTERMINATORS - 28 300 300 300 - -

Page 7 of 8



Budget

Change

2016-2017

Budget

Change

2017-2018


52387 - CLEANING OF WINDOWS - - 600 600 600 - -

52397 - CLEANING BY CONTRACT - 323 2,500 2,400 2,400 (100) -

52437 - OVERHEAD DOORS - - 2,000 1,900 1,900 (100) -

52464 - REPAIRS TO HEAT & REFRIG. - - 1,140 1,140 1,140 - -

52466 - REPAIRS TO PLUMBING - - 290 290 290 - -

52519 - MTCE. OF OTHER EQUIPMENT - 70 290 290 290 - -

52524 - MAINTENANCE OF BUILDINGS - 455 4,500 4,400 4,400 (100) -

52525 - MAINTENANCE OF GROUNDS - 538 1,200 1,200 1,200 - -

55432 - DIESEL FUEL - - 2,000 2,000 2,000 - -

55434 - PROPANE - 1,382 1,140 1,140 1,140 - -

55681 - ELECTRICAL SUPPLIES - - 400 400 400 - -

55703 - TIMING MECHANISMS - - 480 480 480 - -


55934 - FLAGS - - 190 190 190 - -

56157 - MOTOR VEHICLES 265,000 231,890 265,000 - - (265,000) -

56171 - SAFETY EQUIPMENT - CAPITAL 24,274 64,984 50,000 48,700 48,700 (1,300) -

2505 - Paradise Fire Station Total 289,274 304,711 384,841 116,941 116,941 (267,900) -

2531 - Emergency Preparedness


51040 - CAR ALLOWANCE 4,548 4,297 6,000 6,000 6,000 - -

51090 - EMPLOYER CONTRIBUTIONS 22,080 15,796 18,469 19,897 20,983 1,428 1,086

52111 - TRAVELLING EXPENSES 803 - - - - - -

52131 - TELEPHONE 1,296 2,372 4,500 3,000 3,000 (1,500) -

52132 - CELLULAR PHONES & PAGERS 717 1,582 600 1,900 1,900 1,300 -

52201 - INTERNET CHARGES 1,234 1,086 600 600 600 - -

52300 - PROF. & SPECIAL SERVICES 2,160 - 6,000 5,800 5,800 (200) -

52347 - EMPLOYEE TRAINING 3,465 689 6,280 6,080 6,080 (200) -

52395 - MEMBERSHIPS 567 736 750 750 750 - -

52462 - REPAIRS TO RADIO EQUIPMENT 65 - 500 500 500 - -

52535 - SERVICING OF OFFICE EQUIP. - - 500 500 500 - -

52999 - MISCELLANEOUS - - 20 20 20 - -

55901 - STATIONERY & OFFICE SUPPL. 1,256 279 1,450 1,450 1,450 - -

56179 - COMPUTER EQUIPMENT 3,000 - 3,500 3,400 3,400 (100) -

2531 - Emergency Preparedness Total 141,922 92,607 124,552 131,108 136,627 6,556 5,519 Grand Total 30,707,316 24,751,604 33,505,076 34,802,367 35,894,355 1,297,291 1,091,988

Page 8 of 8

Financial Statements

City of St. John’s Regional Fire Department

December 31, 2015

CITY OF ST. JOHN’S REGIONAL FIRE DEPARTMENT December 31, 2015

Table of Contents PAGE Independent Auditor’s Report 1 Statement of Expenditures 2 Notes to the Financial Statement 3 Schedule of Expenditures Personnel Services 4 Contractual Services 5 Material and Supplies 6 Other Charges 7

Grant Thornton LLP Suite 300 15 International Place St. John's, NL A1A 0L4

T +1 709 778 8800 F +1 709 722 7892 www.GrantThornton.ca

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd

Independent auditors’ report To the members of

Regional Fire Department Committee

We have audited the accompanying financial statement of the City of St. John’s Regional Fire Department as at December 31, 2015 which includes a statement of expenditures for the year then ended, and a summary of significant accounting policies, attached schedules and other explanatory information.

Management's Responsibility for the Financial Statement Management is responsible for the preparation and fair presentation of the financial statement in accordance with the financial reporting framework as described in Note 2, and for such internal control as management determines is necessary to enable the preparation of statements that are free from material misstatement, whether due to fraud or error.

Auditor's Responsibility Our responsibility is to express an opinion on this financial statement based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statement is free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statement.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Opinion In our opinion, this financial statement presents fairly, in all material respects, the expenditures of the City of St. John’s Regional Fire Department for the year ended December 31, 2015 in accordance with the financial reporting framework as described in Note 2.

St. John’s, Canada November 7, 2016 Chartered Professional Accountants

CITY OF ST. JOHN'S REGIONAL FIRE DEPARTMENTStatement of ExpendituresYear ended December 31, 2015

2015 2015 2014Budget Actual Actual

$ $ $(unaudited)

Personnel services (Schedule 1) 23,843,096 24,948,837 23,797,958 Contractual services (Schedule 2) 1,651,732 1,413,340 1,220,583 Materials and supplies (Schedule 3) 866,297 705,084 682,837 Other charges (Schedule 4) 3,410,063 3,640,055 3,139,296

29,771,188 30,707,316 28,840,674

Page 2

CITY OF ST. JOHN’S REGIONAL FIRE DEPARTMENT Notes to the Financial Statement December 31, 2015

Page 3

1. DESCRIPTION OF BUSINESS

The City of St. John’s (the “City”) owns, operates and manages the City of St. John’s Regional Fire Department, which provides fire protection services to municipalities in the Northeast Avalon Region of the Province of Newfoundland and Labrador. The City was given this authority effective January 1, 1992, under legislation passed by the Province of Newfoundland and Labrador in May 1991. A regional committee determines policy direction and establishes rates to be charged by the City for the provision of fire protection services to other municipalities serviced by the department.

2. SIGNIFICANT ACCOUNTING POLICIES

The financial statement has been prepared on a cash basis in accordance with legislation for the use of the Regional Fire Department Committee. Therefore the financial statements differ from Public sector accounting standards because the assets and liabilities of the Regional Fire Department are recorded in the consolidated accounts of the City of St. John’s.

SCHEDULE 1

CITY OF ST. JOHN'S REGIONAL FIRE DEPARTMENTSchedule of ExpendituresYear ended December 31, 2015


$ $ $(unaudited)

Personnel servicesLabour regular 19,290,757 19,697,969 19,369,290 Pension current service 1,450,000 1,829,801 1,624,588 Group insurance 990,000 980,311 893,615 Labour overtime 474,062 915,565 573,333 Canada pension plan 600,000 535,434 503,694 Payroll tax 320,000 405,029 366,575 Workers compensation insurance 318,000 259,451 178,248 Employment insurance 275,000 248,049 233,086 Employer's contribution 115,477 68,870 47,124 Car and tool allowances 9,800 8,358 8,405

23,843,096 24,948,837 23,797,958

Page 4

SCHEDULE 2



$ $ $(unaudited)

Contractual servicesLight and power 239,610 216,435 184,246 Information services 111,425 155,904 155,904 Maintenance of building 140,720 107,059 69,769 Medical examinations 97,500 106,021 66,285 Arbitration fees 10,000 83,373 7,665 Software maintenance 75,670 80,569 101,302 Fire insurance 105,000 80,262 89,798 Telephone 99,400 78,782 82,256 Repairs to other equipment 63,040 63,841 60,413 Computer communication lines 61,040 43,976 50,911 Employee training 80,319 42,310 34,863 Administration and management 42,000 41,917 41,918 Employee education courses 39,146 35,151 29,357 Building cleaning 25,560 32,790 30,662 Servicing radio equipment 82,225 31,357 64,435 Snow clearing and ice control 16,900 30,791 15,637 Repairs to buildings 20,280 26,167 17,366 Claims 2,500 24,819 6,223 Maintenance of fire equipment 19,000 22,735 8,735 Maintenance of other equipment 19,270 19,855 25,306 Repairs to electrical 8,310 14,316 8,898 Professional & special services 26,000 13,027 18,417 Maintenance of alarm systems 1,200 12,020 7,291 Traveling expenses 13,000 11,586 10,338 Engineering consultants 210,000 8,602 - Radio license fee 10,000 8,528 8,528 Technical services 1,539 6,744 11,982 Garbage collection 3,000 3,938 4,086 Miscellaneous 3,580 3,563 2,574 Repairs to plumbing 2,690 2,240 2,022 Memberships 3,750 2,139 2,525 Internet charges 1,000 1,234 - Rental/lease of property 2,000 421 - Advertising 500 405 405 Purchase of water 1,000 328 466 Fleet rentals 13,558 135 -

1,651,732 1,413,340 1,220,583

Page 5

SCHEDULE 3



$ $ $(unaudited)

Materials and suppliesProtective clothing and uniforms 233,360 207,686 126,957 Vehicle and equipment repair parts 120,000 119,901 126,088 Safety equipment 87,290 73,387 77,601 Diesel fuel 84,763 64,908 75,533 Furnace fuel 113,336 52,329 104,452 Toiletries 40,000 35,183 38,600 Gasoline 49,450 26,301 39,973 Hand tools and small equipment 24,630 25,750 11,564 Small equipment repair parts 22,400 18,887 19,444 Educational supplies 15,000 15,019 11,819 Propane 9,720 13,942 10,904 Stationery and office supplies 17,700 13,497 15,164 First aid supplies 15,000 10,007 9,002 Recreation equipment and supplies 10,000 9,990 - Training supplies 5,038 8,111 6,639 Food and refreshments 3,500 4,411 3,893 Promotion and awards 1,920 1,672 1,855 Electrical supplies 5,680 1,543 2,339 Flags and miscellaneous materials 2,690 2,489 1,010 Cleaning supplies 4,220 71 - Linens 600 - -

866,297 705,084 682,837

Page 6

SCHEDULE 4



$ $ $(unaudited)

Other chargesPast service cost 1,471,764 1,713,798 1,471,764 Capital expenditures out of revenue 967,190 961,757 724,654 Long-term debt charges 848,920 828,920 828,920 Grants to other groups 122,189 135,580 113,958

3,410,063 3,640,055 3,139,296

Page 7

City of St. John’s PO Box 908 St. John’s, NL Canada A1C 5M2 www.stjohns.ca

Title: Request for Proposals – RFP 2016013

Date Prepared: December 14, 2016


Ward: N/A

Decision/Direction Required: Approval of award of RFP 2016013

Discussion – Background and Current Status:

The St. John’s Regional Fire Department (SJRFD) completed a review of its existing Fire Alerting System (in its Fire Dispatch Center) after repeated issues with the system not working and therefore becoming very unreliable. As part of this process it was identified that the system had reached end of life and was experiencing issues with the copper wire connection that was no longer able to be maintained by Bell Aliant. This affected the emergency response operations where the system would malfunction for periods of time, dispatchers would not be able to dispatch fire stations in a timely manner and fire stations required radio backup to be dispatched to emergency incidents. Through the review it was identified that copper wiring was no longer a reliable option, and an IP-based solution was needed. This would allow more network access to the system during trouble shooting and a more robust, reliable system.

Key Considerations/Implications:

1. Budget/Financial Implications Monies have been budgeted for the purchase and configuration of the system for 2017. 2. Partners or Other Stakeholders

The RFP was a collaboration of SJRFD and Information Technology.

3. Alignment with Strategic Directions/Adopted Plans

Supports corporate priority Effective Organization

4. Legal or Policy Implications

No legal or policy implications

5. Engagement and Communications Considerations

N/A

DECISION/DIRECTION NOTE


6. Human Resource Implications

N/A

7. Procurement Implications

RFP 2016013 – Fire Alerting System was released to seek a system solution. In response to the RFP proposals were received from the following vendors:

US Digital Designs Bell Mobility

8. Information Technology Implications

Information Technology are members of the RFP committee and will be part of the implementation team. 9. Other Implications

N/A

Recommendation:

It is recommended that the Fire Alerting System RFP 2016013 be awarded to US Digital Designs for $267,004.98US plus taxes.


Sherry L Colford, Manager, Communications (911) and Program Development

Approved by/Date/Signature:

Derek Coffey, Deputy City Manager Finance and Administration

Attachments: N/A


Title: Investigation of Regional Emergency Management Model

Date Prepared: December 13, 2016

Report To: Regional Fire Services Committee (Date of next meeting: December 21, 2016)

Ward: Not ward specific Issue: To provide an update on research into a Regional Emergency Management

Model. Discussion – Background and Current Status: In November 2015 approval was provided to begin research into a Regional Emergency Management model for the current members of the St. John’s Regional Fire Services (SJRFS). The objectives of the research are to:

Explore existing Regional Emergency Services models across Canada Identify gaps in current Emergency Management programs in members of St. John's

Regional Fire Service Identify opportunities for economies and efficiencies in shared services

A steering committee has been established with the following members; St. John’s Regional Fire Department – Chief Jerry Peach & David Day, Manager

of Emergency Preparedness City of St. John’s – Elizabeth Lawrence, Director of Strategy & Engagement City of Mt. Pearl – Jason Silver, Director of Corporate Services Town of Paradise – Alton Glen, Director of Planning & Protective Services

With the assistance of a “Quick Start” grant from Memorial Universities Harris Center, a scoping document has been completed on existing Regional Emergency Management models across Canada. The research included six case studies, research was conducted by interviews and review of documents provided by key contacts in the local emergency service entities. Based on research findings, the steering committee feels that a regional emergency management model reflecting “collaboration and coordination” is most applicable to the needs of the members of SJRFS. Key Considerations/Implications:

1. Budget/Financial Implications Grants from Memorial University Harris Center have been secured in the amount of $1000 for the Quick Start program and $10,000 for Public Engagement Accelerator Fund. An application to Public Safety Canada Policy Development Contribution Program was unsuccessful.

INFORMATION NOTE


2. Partners or Other Stakeholders Current members of St. John’s Regional Fire Service (St. John’s, Mt. Pearl and Paradise) Emergency related Non-governmental Organizations (Red Cross, St. John Ambulance,

Salvation Army and Rovers SAR) Eastern Health Royal Newfoundland Constabulary Provincial Fire and Emergency Services

3. Alignment with Strategic Directions/Adopted Plans

This initiative supports the Strategic priority “Culture of Cooperation”, in particular the goal Explore Regionalization of Emergency Management.

4. Legal or Policy Implications There is no current agreed upon Memorandums of Understanding for the provision of Emergency Management. If there is consensus to move forward with implementing Regional Emergency Management a Governance model would be required.

5. Engagement and Communications Considerations As part of the research process it will be important to engage the current members of SJRFD as well as other Emergency stakeholders. Updates will be provided to the Regional Fire Services Board.

6. Human Resource Implications Current position is adequate with the assistance of a consultant to complete this research

7. Procurement Implications N/A

8. Information Technology Implications N/A

9. Other Implications N/A

Conclusion/Next Steps: With funding provided by Memorial University Harris Center Public Engagement Accelerator Fund, the second stage research will begin with the development of a proposed model of regional cooperation. This unique to North East Avalon model will focus on several key factors for cooperation as a basis for the regional model. The expected outputs of the project include;

1) A much more extensive study of cases across Canada that will draw out key factors of success and failure in cooperation. These examples will feed into the model.

2) A draft model to the steering committee for consideration and refinement. 3) Engagement with key emergency stakeholders to further expose the hypothetical model. 4) A final table-top exercise session will be conducted to explore the model further in depth. 5) Final document and presentation will take place detailing the model.


Prepared by/Signature: David Day, Manager of Emergency Preparedness and Business Continuity

Signature:

Approved by/Date/Signature: Jerry Peach, - Chief, St. John’s Regional Fire Service

Signature:

Attachments: None

INFORMATION NOTE Title: Update on acquisition of fleet elements in 2017.

Date Prepared: Dec. 14, 2016


Ward: N/A

Decision/Direction Required: Information

Discussion – Background and Current Status: SJRFD has previously noted the need of obtaining a new aerial ladder to replace our current aging fleet. As well, the Rehabilitation Unit, (a converted 1982 city bus) has been deemed unfit for further service, as is the unit we presently maintain for primarily Outer Battery response.

As well the SJRFD fleet replacement strategy calls for a Rescue to be replaced in the near future.

Replacement strategy:

1. Issue a tender for a new aerial device. 2017 start; 2018 delivery. 2. Investigate the potential and/or efficacy of replacing our present Rehab Unit with another

decommissioned metro bus or alternatives. 2017. 3. Issue a tender for a Mini-pumper to primarily replace the “Battery” unit but also respond

to other calls through-out the region. 2017.

Key Considerations/Implications

1. Budget/Financial Implications: a. Cost of Truck (aerial) approx.$1.6 million b. Cost of Mini-Pumper (or alternative) approx. $250,000 c. Cost of Rehab Conversion/Purchase approx.. $100,000 d. Cost of Rescue approx. $280,000

Regional Fire Services Committee 5 Fort Townshend

P.O. Box 908 St. John’s, NL A1C 5M2

2. Partners or Other Stakeholders: All partners in the Regional Fire Services Committee.

3. Alignment with Strategic Directions/Adopted Plans: Safe Neighborhoods

4. Legal or Policy Implications: Title and ownership changes. Insurance to be acquired.

5. Engagement and Communications Considerations: N/A

6. Human Resource Implications: N/A

7. Procurement Implications: Specific terms related to each unit to be compiled, a tender written and vetted by CSJ purchasing division and issued.

8. Information Technology Implications: N/A

9. Other Implications:

a. Training and in-service education on all new equipment purchased before being commissioned.

b. Operational.

Conclusion

This strategy follows the Vehicle Replacement strategy invoked by SJRFD in 2012, and maintains consistent replacements of front line response units to ensure uninterrupted fire protection coverage for the region, in a fiscally practical and timely manner.


Approved by/Date/Signature: Attachments: None

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