AGENDA - Otonabee Conservation · 2018. 9. 6. · Harold Town Conservation Area is in close...

Board of DirectorsThursday, June 21, 2018

5:00pmOtonabee Conservation Centre

A: Administration Pages:1. Chair's Remarks and Introductions2. Disclosure of Conflict of Interest3. Delegations4. 2018-035 Minutes of Meeting held May 17, 2018 2 - 55. Business Arising from the Minutes

B: Reports for Approval1. 2018-036 Approval of Conservation Area Management Statements 6 - 39

C: Reports for Discussion1. 2018-037 Governance By-law 40 - 98

D: Reports for Information1. 2018-038 CAO/ Secretary-Treasurer Monthly Activity Report 99 - 1012. 2018-039 Millbrook Dam Reconstruction Project - June, 2018 Status Report 102 - 1033. 2018-040 Strategic Plan - Semi Annual Progress Report 104 - 111

E: Correspondence & Media Coverage1. 2018-041 Correspondence and Media Coverage 112 - 145

F: Open forum

G: Closed Session1. CS18-010 Minutes from the May 17, 2018 meeting 1 - 22. CS18-011 (Personal Information) 3 - 7

Conservation Ontario - June 25, 2018ORCA Board Meeting - August 16, 2018

Adjournment

AGENDA

Minutes of the Otonabee Region Conservation Authority Board of Directors Meeting held Thursday, May 17, 2018 1 of 4

Board Report #: 2018-035

Minutes of the Otonabee Region Conservation Authority Board of Directors Meeting held Thursday, May 17, 2018 Otonabee Conservation Centre, 250 Milroy Drive, Peterborough, ON.

Chair: Andy Mitchell Vice Chair: Sherry Senis Secretary-Treasurer: Dan Marinigh

Present Absent Directors City of Kawartha Lakes Heather Stauble X City of Peterborough Daryl Bennett X City of Peterborough Andrew Beamer X City of Peterborough Don Vassiliadis X Municipality of Trent Hills Michael Metcalf X Township of Asphodel-Norwood Terry Low X Township of Cavan Monaghan Ryan Huntley X Township of Douro-Dummer Karl Moher X Township of Otonabee-South Monaghan David Nelson X Township of Selwyn Andy Mitchell X Township of Selwyn Sherry Senis X

Staff CAO/ Secretary-Treasurer Dan Marinigh X Manager, Corporate Services Denyse Landry X

A. Administration

1. Chair’s Remarks and Introductions

The Chair called the meeting to order at 5:05 p.m.

2



2. Disclosure of Conflict of Interest

Andy Mitchell declared a conflict of interest regarding the contract with Laradai Communications

The Chair introduced Michael Metcalf who will be replacing Bob Crate as the Municipality ofTrent Hills representative.

3. Delegations

There were no delegations

4. Minutes of the Board of Directors Meeting held April 19, 2018

Motion 039/18 Moved by Sherry Senis Seconded by Karl Moher

Resolved, That the minutes of the Board of Directors meeting of the Otonabee Region Conservation Authority held April 19, 2018 be approved.

Carried

5. Business Arising from the Minutes

There was no business arising from the minutes.

B. Reports for Approval

1. 2018-031: 2017 Draft Financial Statements

Heather Stauble presented the report for the benefit of the Directors.

Motion 040/18 Moved by Terry Low Seconded by Darryl Bennett

Resolved, That Report 2018-031 titled “2017 Draft Financial Statements” be received, and

Resolved, That the 2017 Reserve Appropriation be approved as presented in the 2017 Draft Financial Statements, and

Resolved, That the 2017 Draft Financial Statements be approved as presented; and

Resolved, That staff be directed and authorized to do all things necessary to give effect to these resolutions.

Carried

3



C. Reports for Information

Dan Marinigh spoke to the following reports for the benefit of the Directors.

1. 2018-032: CAO/ Secretary-Treasurer Monthly Activity Report 2. 2018-033: Millbrook Dam Reconstruction Project – May 2018 Status Report

Motion 041/18 Moved by Darryl Bennett Seconded by Sherry Senis

Resolved, That the Report Number 2018-032 “CAO/ Secretary-Treasurer Monthly Activity Report” be received for information.

Carried Motion 042/18 Moved by Ryan Huntley Seconded by Heather Stauble

Resolved, That the Report Number 2018-033 “Millbrook Dam Reconstruction Project –May 2018 Status Report” be received for information.

Carried

D. Correspondence & Media Coverage

Dan Marinigh presented this report and noted an additional item of correspondence had been received from the Municipality of Trent Hills and is located in the Directors folders.

Motion 043/18 Moved by Darryl Bennett Seconded by Karl Moher

Resolved, That Report Number 2018-034 “Correspondence and Media Coverage”, including the letter from the Municipality of Trent Hills dated May 4th, 2018 be received as information.

Carried

E. Open Forum

F. Closed Session

Motion 044/18 Moved by Sherry Senis Seconded by Karl Moher

Resolved, That the Board of Directors move into caucus

Carried

4



Motion 045/18 Moved by Sherry Senis Seconded by Ryan Huntley

Resolved, That the Board of Directors rise from caucus

Carried

The next meeting of the Board of Directors will be held Thursday, June 21, 2018.

As there was no further business, the meeting adjourned on motion by Director Low at 5:52pm.

Chair or Vice Chair Secretary-Treasurer

/DL

5

Board Report #: 2018-036 6/14/2018

Page: 1

TO: Chair and Members of the Board

FROM: Dan Marinigh, CAO/Secretary-Treasurer

MEETING DATE: June 21, 2018

SUBJECT: Approval of Conservation Area Management Statements

PURPOSE: To obtain Board approval of 4 Conservation Area Management Statements (Harold Town Conservation Area, Squirrel Creek Conservation Area, Brookwood Wildlife Area, and Warsaw Caves Conservation Area)

RECOMMENDED MOTION:

1) Resolved, That Report 2018-036 titled “Approval of Conservation Area ManagementStatements” be received; and

2) Resolved, That the proposed Harold Town Conservation Area, Squirrel Creek Conservation Area,Brookwood Wildlife Area and Warsaw Caves Conservation Area Management Statements aspresented be approved;

3) Resolved, That staff be authorized and directed to do all things necessary to give effect to theseresolutions.

BACKGROUND: The Authority’s 2015 Policy on the Management of Authority Owned Lands directs that a management statement be prepared for each conservation area.

The purpose of a conservation area management statement is to confirm the Authority’s objective for the long-term ownership of the land and to articulate the policies that will inform the day-to-day management of the conservation area.

DISCUSSION: Management Statements for Harold Town Conservation Area, Squirrel Creek Conservation Area, Brookwood Wildlife Area and Warsaw Caves Conservation Area were released to the public for 45 day review periods (October 1st to November 15th, 2017 and February 1st and closes March 17, 2018). The Township of Otonabee-South Monaghan and the Township of Douro-Dummer were also sent a letter about these review periods.

6

Board Report #: 2018-036 6/14/2018

Page: 2

A number of public comments were received for the Harold Town Conservation Area management statement. All were in support of the continuing management of the property for recreational purposes. B!KE: The Peterborough Community Bike Shop provided comments supporting the continuation of Harold Town being promoted as a publicly accessible area providing recreational opportunities with the inclusion of mountain biking. B!KE also supported the establishment of an agreement with a third party organization for trail management.

Comments for Squirrel Creek Conservation Area were provided by the Otonabee-South Monaghan Parks and Arena Committee with suggestions to add several permitted uses which include baseball, ultimate frisbee and soccer.

There were no public comments received for Brookwood Wildlife Area management statement.

No public comments were received for the Warsaw Caves Conservation Area management statement within the review period. A number of revisions were made by staff clarifying the Biophysical, Cultural Descriptions and Management Policy sections however the clarifications does not change the management of the property.

Attached as Appendix A, B, C and D are the final revisions of the Management Statements for Harold Town Conservation Area, Squirrel Creek Conservation Area, Brookwood Wildlife Area and Warsaw Caves Conservation Area.

Assessment of Potential Risk: (Required for all matters requiring Board decision/approval)

Risks that would impact the successful achievement of the proposal & actions to mitigate the risk

Likelihood High/Medium/Low

Impact High/Medium/Low

No risks expected

Contributes to the Advancement of the following Strategic Goals: ☐Safeguard people and property from flooding and other natural hazards ☒Contribute to the maintenance of a healthy and resilient natural environment ☐Provide recreational opportunities in the natural environment ☒Build awareness and understanding of the value of the natural environment ☐Supports organizational excellence

Budget and Financial Implications: ☒Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget

7

Board Report #: 2018-036 Appendix A

Page: 4

Conservation Area Management Statement

Harold Town Conservation Area

Resolution #:

Approval:

Issue Date:

Date of Last Revision:

9


Page 5

Table of Contents 1. Purpose…………………………………………………………………………………………………………………………………. 1

2. Property Description……………………………………………………………………………………………………………… 1

2.1. Legal description……………………………………………………………………………………………………………. 1

2.2. Biophysical description…………………………………………………………………………………………………… 1

2.3. Cultural description………………………………………………………………………………………………………… 1

2.4. Additional background information……………………………………………………………………………….. 2

3. Objectives……………………………………………………………………………………………………………………………… 2

4. Management Policies…………………………………………………………………………………………………………….. 2

4.1. Land Acquisition…………………………………………………………………………………………………………….. 2

4.2. Property Tax Incentive Programs……………………………………………………………………………………. 2

4.3. Third Party Agreements…………………………………………………………………………………………………. 3

4.4. Permitted Activities………………………………………………………………………………………………………… 3

4.5. Stewardship Activities……………………………………………………………………………………………………. 3

5. Infrastructure & Services……………………………………………………………………………………………………….. 3

5.1. Infrastructure………………………………………………………………………………………………………………… 3

5.2. Services………………………………………………………………………………………………………………………….. 3

Appendix A: Property Management Summary

Appendix B: Property Map

10


Page 6

1. PurposeThis Management Statement describes the long-term ownership objectives for the Harold Town Conservation Area and sets out the broad management policies for the property.

2. Property Description2.1 Legal Description

Township Address Lot(s) Conc. Roll Number Size (ha)

Otonabee-South Monaghan 2611 Old Norwood Rd.

Pt Lots 29 & 30 RP 45R5472 Parts 1 to 4

10 150601000509700 130.5

2.2 Biophysical Description Harold Town Conservation Area is in close proximity to several significant wetland areas. These include Meade Creek Wetland Complex and Downer’s Corners Wetland Complex, which are both provincially significant, as well as Burnham East Wetland which is designated as being regionally significant. Harold Town Conservation Area also contains two thirds of the Meade Creek Drumlin which has been classified as a provincial Earth Science Area of Natural and Scientific Interest (ANSI). Meade Creek Drumlin is part of the Peterborough Drumlin Field and has been identified as a significant natural heritage feature within the Otonabee Conservation watershed.

This property also contains a diverse mixture of upland and lowland ecosystems which provide habitat for a wide variety of species. Waterfowl and certain songbirds depend on this property and the surrounding the wetlands for foraging and nesting. These include the provincially significant species Marsh Wren (Cistothorus palustris) and Northern Harrier (Circus cyaneus). There have also been sightings of Loggerhead Shrike (Lanius ludovicianus) whose numbers are decreasing in North America and is considered to be a rare species within Peterborough County.

2.3 Cultural Description Harold Town Conservation Area has seen a diverse history over the past two centuries. During the mid-1800s the property functioned as an apple orchard and in the 1880s was used as agriculture land and for cattle farming. Several stone foundations from former homesteads and barns remain on the property which date back to the late 1800s. The local militia used the north west portion of the property as an artillery range in the early to mid-1900s.

In the 1970s a ski hill was operated on the north and east face of the Meade Creek Drumlin named Cedar Mountain Ski Resort. The ski hill operation included several ski lifts, ski chalet, maintenance shed and snow making equipment which has all been removed since Otonabee Conservation acquired the land in the early 1990s. Additionally in the 1970s an airplane hangar and private airstrip were constructed at the western base of the drumlin. The hangar was later converted into a motorcycle and snowmobile business. Trails were also established on the property that was used by snowmobiles and off-road motorcycles.

11


Page 7

In 1994 the land was bequeathed to Otonabee Conservation by Canadian painter Harold Town after his passing in 1990. The property was later named the Harold Town Conservation Area in his memory. It was at the request of Town’s estate that the property remain in a natural state. Therefore, it was decided that Otonabee Conservation would manage the property to protect its significant natural features and functions. Management would also include the provision of opportunities for scientific research, education, fish and wildlife habitat improvement and passive outdoor recreation. This includes mountain biking, hiking, nature and wildlife viewing and cross-country skiing.

More recently in 2014 Otonabee Conservation established a marked non-motorized trail system on the property. The trails were constructed with the assistance from local mountain bike enthusiasts, volunteers and the Peterborough Cycling Club. The trails were originally created specific to mountain biking however they are accessed for other permitted uses. Harold Town Conservation Area has become a well know destination for mountain biking in the Peterborough and Kawartha’s and attracts visitors from other areas.

2.4 Additional Background Information Harold Town purchased the property in 1976 which at that time was referred to as Old Orchard Farm. Mr. Town used the property as a personal retreat until he passed away in 1990.

The entire property is located within the Otonabee Conservation regulated area and is therefore subject to Ontario Regulation 167/06.

3. Ownership ObjectivesThere are two objectives associated with the continued ownership of Harold Town ConservationArea. These objectives align with Otonabee Conservation’s Management of Authority Owned LandsPolicy. Through the continued ownership of the property by Otonabee Conservation, theseobjectives will continue to be met.

The primary objective is to protect and conserve the natural heritage of the area. The property isassociated with several significant wetland complexes and it contains a wide range of habitat typesthat support diversity of wildlife species. In addition, the property contains a portion of the MeadeCreek Drumlin which is a provincial Earth Science Area of Natural and Scientific Interest.

The secondary objective is to provide public access and outdoor recreation. Members of the publiccan access the property and participate in a variety of recreational activities while experiencing thenatural environment.

4. Management Policies4.1 Land Acquisition

Additional land acquisition for Harold Town Conservation Area is not planned at this time.

4.2 Property Tax Incentive Programs Harold Town Conservation Area is currently enrolled in the Conservation Lands Tax Incentive Program (CLTIP). This has been deemed appropriate and the property will continue to participate in this program.

12


Page 8

4.3 Third Party Agreements In 2018 an agreement was established with a third party organization. The agreement allows for the maintenance, improvement and construction of trails and trail infrastructure within designated portions of the property. All changes and improvements to the property will require approval by Otonabee Conservation prior to commencement.

4.4 Permitted Activities Permitted activities at Harold Town Conservation Area include mountain biking, hiking, cross-country skiing and snowshoeing. Horseback riding requires a permit. Hunting, trapping and operation of motorized vehicles such as ATV’s, motorcycles and snowmobiles are prohibited.

4.5 Stewardship Activities Harold Town Conservation Area will continue to be managed for its intended purposes of land conservation for protection, water quality, wildlife habitat and outdoor recreation. The property will continue to be accessible to the public.

Ongoing risk management inspections and monitoring for invasive species will be undertaken on this property.

5. Infrastructure and Services 5.1 Infrastructure

Infrastructure at Harold Town Conservation Area includes gates, fencing, a gravel parking lot, concrete storage building, picnic tables and a portable toilet (May-Oct). Trail infrastructure includes wooden bridges and boardwalks incorporated as part of the trail system.

Entrance signage, and liability and permitted uses signage will be installed and maintained at known points of entry and along property boundaries. Gates and fencing will be installed, or where existing, replaced and maintained to control unauthorized access on property. Trail infrastructure will be replaced or removed as required.

Otonabee Conservation is considering the addition of new infrastructure in the next 3-5 years including a permanent vault toilet, picnic shelter and expansion of the gravel parking area.

5.2 Services Services provided at Harold Town Conservation Area include multi-use trail system, public parking, portable toilet (May –Oct), and general property maintenance. There is no entrance fee to enter this property.

13

Boar

d Re

port

#: 2

018-

036

Ap

pend

ix A

Pa

ge 9

Prop

erty

Sum

mar

y: H

arol

d To

wn

Con

serv

atio

n Ar

ea

Prop

erty

Des

crip

tion

Lega

l Des

crip

tion

- To

wns

hip/

Mun

icip

ality

– T

owns

hip

of O

tona

bee-

Sout

h M

onag

han

- To

tal s

ize- 1

30.5

hec

tare

s -

Acqu

isitio

n Da

te –

199

2 Bi

ophy

sical

Des

crip

tion

- Ar

ea o

f Nat

ural

and

Sci

entif

ic In

tere

st (A

NSI

s)

- Ha

bita

t for

mig

rato

ry b

irds a

nd W

hite

-tai

led

deer

Cu

ltura

l Des

crip

tion

- M

arke

d m

ulti-

use

trai

l sys

tem

, wel

l kno

wn

for m

ount

ain

biki

ng in

Pet

erbo

roug

h an

d th

e Ka

war

thas

-

Has a

n ex

tens

ive

hist

ory

of u

ses (

appl

e or

char

d, a

gric

ultu

re, s

ki h

ill a

nd m

ilitia

gun

rang

e)

Addi

tiona

l Bac

kgro

und

Info

rmat

ion

- Pr

oper

ty w

as le

ft to

Oto

nabe

e Co

nser

vatio

n by

Mr.

Haro

ld T

own

- Pr

oper

ty is

subj

ect t

o Re

gula

tion

167

Ow

ners

hip

Obj

ectiv

es

Obj

ectiv

es

- Pr

ovid

e th

e pu

blic

with

recr

eatio

nal o

ppor

tuni

ties.

-

Pres

erve

and

pro

tect

nat

ural

her

itage

feat

ures

. M

anag

emen

t Pol

icie

s La

nd A

cqui

sitio

n -

No

furt

her l

and

acqu

isitio

n pl

anne

d at

this

time

Prop

erty

Tax

Ince

ntiv

e Pr

ogra

ms

- Co

ntin

ue to

be

enro

lled

in th

e Co

nser

vatio

n La

nds T

ax In

cent

ive

Prog

ram

(CLT

IP).

Third

Par

ty A

gree

men

ts

- 20

18 -

Agre

emen

t with

a th

ird p

arty

org

aniza

tion

to m

aint

ain,

impr

ove

and

cons

truc

t tra

ils a

nd tr

ail

infr

astr

uctu

re w

ithin

des

igna

ted

port

ions

of t

he p

rope

rty.

Pe

rmitt

ed A

ctiv

ities

-

Mou

ntai

n bi

king

, hik

ing,

cro

ss-c

ount

ry sk

iing,

-

Hors

ebac

k rid

ing

with

per

mit.

St

ewar

dshi

p Ac

tiviti

es

- Co

ntin

ue to

be

man

aged

for i

ts in

tend

ed p

urpo

ses o

f lan

d co

nser

vatio

n fo

r pro

tect

ion

of w

ater

qu

ality

, for

est r

esou

rces

, and

wild

life

habi

tat.

- Pr

oper

ty w

ill c

ontin

ue to

be

acce

ssib

le to

the

publ

ic.

- Ri

sk m

anag

emen

t ins

pect

ions

, inv

asiv

e sp

ecie

s mon

itorin

g.

Infr

astr

uctu

re &

Ser

vice

s In

fras

truc

ture

-

Gate

s, fe

ncin

g, g

rave

l par

king

lot,

conc

rete

stor

age

build

ing,

pic

nic

tabl

es a

nd p

orta

ble

toile

t -

Cons

ider

ing

the

addi

tion

of n

ew in

fras

truc

ture

in th

e ne

xt 3

-5 y

ears

incl

udin

g a

perm

anen

t vau

lt to

ilet,

picn

ic sh

elte

r and

exp

ansio

n of

the

grav

el p

arki

ng a

rea.

Se

rvic

es

- M

ount

ain

biki

ng, h

ikin

g, n

atur

e an

d w

ildlif

e vi

ewin

g, in

terp

retiv

e sig

nage

, par

king

, and

gen

eral

pr

oper

ty m

aint

enan

ce.

Appe

ndix

A: P

rope

rty

Man

agem

ent S

umm

ary

14


Page 10


15

Board Report #: 2018-036 Appendix B

Page: 11


Squirrel Creek Conservation Area

Resolution #:

Approval:

Issue Date:


16


Page 12







3. Objectives……………………………………………………………………………………………………………………………… 2








5.1. Infrastructure………………………………………………………………………………………………………………… 3

5.2. Services………………………………………………………………………………………………………………………….. 3



17


Page 13

1. Purpose This Management Statement describes the long-term ownership objectives of Squirrel Creek Conservation Area and sets out the broad management policies for the property.

2. Property Description 2.1. Legal Description

Township Lot(s) Concession Roll Number Size (ha)

Otonabee-South Monaghan 2445 Wallace Pt Rd,

Lots 5, 6 & 7

4 150602001010600 111.4

Total hectares: 111.4

2.2. Biophysical Description Squirrel Creek Conservation Area features a variety of ecosystem types. A portion of the property is designated as a Provincially Significant Wetland while another section is a Managed Forest Area. The property also has approximately 1000 metres of shoreline along the Otonabee River. Squirrel Creek Conservation Area is a part of the Peterborough Drumlin Field which has been identified as a significant natural heritage feature within the Otonabee Conservation watershed. The property has relatively low topography and primarily consists of wet and wooded areas. Open areas are concentrated along the western boundary. Approximately 1500 metres of Squirrel Creek flows through the property before meeting the Otonabee River at the northeastern corner. The creek is lined with many species of aquatic plants, the most predominant being cattails.

The conditions of Squirrel Creek Conservation Area encourage the growth of trees and other types of vegetation. The predominant tree species on the property are Balsam Poplar, Trembling Aspen, White Ash, Dogwood and Willow. Squirrel Creek Conservation Area’s habitat diversity allows the property to support many different species of wildlife including waterfowl and mammals. By maintaining their ownership of Squirrel Creek Conservation Area, Otonabee Conservation can ensure that these ecologically important areas and the habitats they provide continue to be protected.

2.3. Cultural Description During the mid-1970s to the early 1980s Otonabee Conservation operated Squirrel Creek Conservation Area for public day use and camping. The western portion of the property was operated as a family campground until it was discontinued in the early 1980s. In the mid-1980s Otonabee Conservation established a management agreement with the Township of Otonabee-South Monaghan to operate and maintain Squirrel Creek Conservation Area. Both the Township and Otonabee Conservation share ongoing responsibility in the management of Squirrel Creek Conservation Area. The Township operates the property for day use recreational and Otonabee Conservation manages the property for conservation purposes.

18


Page 14

2.4. Additional Background Information Squirrel Creek Conservation Area was purchased by Otonabee Conservation in 1965 with funding from a provincial grant and a general levy. The entire property is located within the Otonabee Conservation regulated area and is therefore subject to Regulation 167.

3. Ownership ObjectivesThere are several objectives associated with the continued ownership of Squirrel CreekConservation Area. These objectives align with Otonabee Conservation’s Management of AuthorityOwned Lands Policy. Through the continued ownership of the property by Otonabee Conservation,these objectives will continue to be met.

There are two primary objectives for this property. One is to provide public access and outdoorrecreation. Squirrel Creek Conservation Area provides Peterborough residents as well as visitorsfrom outside of the city with access to the Otonabee River. The property supports both water andland-based recreational activities.

The other primary objective is to protect and conserve the natural heritage of the area. Theproperty features a variety of vegetation types and provides habitat for many different species. Italso contains Squirrel Creek wetland which has been designated as an Provincially SignificantWetland. Through their ongoing ownership of the property, Otonabee Conservation can ensurethese natural features are protected.

4. Management Policies4.1. Land Acquisition

Otonabee Conservation will acquire additional adjacent land as the opportunity presents itself, particularly land that enhances the protection of natural heritage features and/or supports the protection of that portion of the property designated as being a Provincially Significant Wetland.

4.2. Property Tax Incentive Programs The Squirrel Creek Conservation Area is currently enrolled in the Conservation Lands Tax Incentive Program (CLTIP) and the Managed Forest Tax Incentive Program (MFTIP).

The MFTIP for Squirrel Creek Conservation Area is due for renewal in 2018. Otonabee Conservation will review the objectives and requirements of the MFTIP and determine the feasibility for continued participation of this program..

Otonabee Conservation will review the requirements of the CLTIP and consider registering additional sections of Squirrel Creek Conservation Area in this program.

19


Page 15

4.3. Third Party Agreements An agreement is in place between Otonabee Conservation and the Township of Otonabee-South Monaghan. This agreement states that the Township will maintain the property and its structures for park, recreational and conservation purposes. The Township is responsible for the overall management and maintenance of the property. Otonabee Conservation is responsible for replacement and removal of infrastructure, risk management and liability, river channels, river protection, and erosion control.

4.4. Permitted Activities Permitted activities at Squirrel Creek Conservation Area include hiking, nordic skiing, snowshoeing, nature and wildlife viewing, swimming, boating, and fishing. Other permitted activities in alignment with the agreement with the Township of Otonabee-South Monaghan include baseball, ultimate frisbee and soccer.

4.5. Stewardship Activities The overall goal for the development of the property is to provide the public with the opportunity to participate in day use recreational activities. Squirrel Creek Conservation Area provides public access to the Otonabee River which plays a part in meeting the increasing public demand for water access and outdoor recreation.

Ongoing risk management inspections and monitoring for invasive species will be completed on this property. The property will remain accessible to the public.

5. Infrastructure and Services5.1. Infrastructure

Infrastructure at Squirrel Creek Conservation Area includes 2 picnic shelters, 2 baseball diamonds, roads, parking lot, fences, gates, entry signage, boat launch, workshop building, vault toilets, pump house and gatehouse.

The workshop building, vault toilets and pump house have been inactive and vacant for several years and were removed in December 2017. In recent years the Township of Otonabee-South Monaghan, Parks and Recreation Department has converted the gatehouse to a sports equipment storage building.

5.2. Services Otonabee conservation will not provide any services at Squirrel Creek Conservation Area.

20

Boar

d Re

port

#: 2

017-

079

Appe

ndix

B

Page

16

App

endi

x A:

Pro

pert

y M

anag

emen

t Sum

mar

y Pr

oper

ty S

umm

ary:

Squ

irrel

Cre

ek C

onse

rvat

ion

Area

Prop

erty

Des

crip

tion

Lega

l Des

crip

tion

- To

wns

hip/

Mun

icip

ality

– O

tona

bee-

Sout

h M

onag

han

- To

tal s

ize- 1

11.4

hec

tare

s -

Acqu

isitio

n Da

te –

196

5 Bi

ophy

sical

Des

crip

tion

- Pr

ovin

cial

ly S

igni

fican

t wet

land

. -

Upl

and

mix

ed fo

rest

and

low

land

mix

ed fo

rest

. -

Wat

erfo

wl,

mig

rato

ry b

ird, s

mal

l gam

e an

d W

hite

-tai

led

Deer

hab

itat.

Cultu

ral D

escr

iptio

n -

Man

agem

ent a

gree

men

t est

ablis

hed

in m

id-1

980s

with

the

Tow

nshi

p of

Oto

nabe

e-So

uth

Mon

agha

n.

- U

sed

for d

ay u

se a

re w

ith a

cces

s to

the

Oto

nabe

e Ri

ver.

Addi

tiona

l Bac

kgro

und

Info

rmat

ion

- En

tire

prop

erty

is su

bjec

t to

Regu

latio

n 16

7.

Ow

ners

hip

Obj

ectiv

es

Obj

ectiv

es

- Pr

ovid

e th

e pu

blic

with

recr

eatio

nal o

ppor

tuni

ties.

-

Pres

erve

and

pro

tect

nat

ural

her

itage

feat

ures

. M

anag

emen

t Pol

icie

s La

nd A

cqui

sitio

n -

Yes,

pot

entia

l to

expa

nd th

e w

etla

nd o

utsid

e ex

istin

g pr

oper

ty b

ound

ary.

Pr

oper

ty T

ax In

cent

ive

Prog

ram

s -

Cont

inue

to b

e en

rolle

d in

Con

serv

atio

n La

nds T

ax In

cent

ive

Prog

ram

(CLT

IP) a

nd M

anag

ed F

ores

t Tax

In

cent

ive

Prog

ram

(MFT

IP).

- Re

view

MFT

IP a

nd C

LTIP

to d

eter

min

e th

eir f

easib

ility

for t

his p

rope

rty.

Th

ird P

arty

Agr

eem

ents

-

Agre

emen

t bet

wee

n O

tona

bee

Cons

erva

tion

and

the

Tow

nshi

p of

Oto

nabe

e-So

uth

Mon

agha

n.

Perm

itted

Act

iviti

es

- Hi

king

, nor

dic

skiin

g, sn

owsh

oein

g, n

atur

e an

d w

ildlif

e vi

ewin

g, sw

imm

ing,

boa

ting,

and

fish

ing.

-

Base

ball,

ulit

imat

e fr

isbee

, and

socc

er p

er a

gree

men

t with

Oto

nabe

e-So

uth

Mon

agha

n To

wns

hip

Stew

ards

hip

Activ

ities

-

To p

rovi

de a

recr

eatio

nal a

rea

for p

ublic

acc

ess a

nd p

rese

rve

the

sect

ion

of u

ndev

elop

ed sh

orel

ine.

In

fras

truc

ture

& S

ervi

ces

Infr

astr

uctu

re

- 2

picn

ic sh

elte

rs, 2

bas

ebal

l dia

mon

ds, r

oads

, par

king

lot,

fenc

es, g

ates

, ent

ry si

gnag

e, b

oat l

aunc

h,

wor

ksho

p bu

ildin

g, v

ault

toile

ts, p

ump

hous

e an

d ga

teho

use.

-

Wor

ksho

p bu

ildin

g, v

ault

toile

ts a

nd p

ump

hous

e w

ere

rem

oved

in D

ecem

ber 2

017.

-

Gate

hous

e ha

s bee

n co

nver

ted

to sp

orts

equ

ipm

ent b

uild

ing.

Se

rvic

es

- N

o se

rvic

es o

ffere

d on

this

prop

erty

.

21


Page 17

Appendix B: Property Map 22

Board Report #: 2018-036 Appendix C

Page: 18


Brookwood Wildlife Area

Resolution #:

Approval:

Issue Date:


23


Page: 19







3. Ownership Objectives.…………………………………………………………………………………………………………… 2








5.1. Infrastructure………………………………………………………………………………………………………………… 4

5.2. Services………………………………………………………………………………………………………………………….. 4



24


Page: 20

1. Purpose This Management Statement describes the long-term ownership objectives for the Brookwood Wildlife Area and sets out the broad management policies for the property.

2. Property Description 2.1 Legal Description

Township Lot(s) Concession Roll Number Size (ha)

Douro-Dummer 777 Eighth Line Road S. Lot 11, Pt Lot 12, Pt Lot 11 Less BLK E Lot 12

8 152202000206500 155.7

Douro-Dummer Pt Lots 11 & 12 RP 45R11184 Parts 1 & 3 9 152202000211400 40.1

Total hectares: 195.8 2.2 Biophysical Description

Brookwood Wildlife Areas unique natural characteristics are what make the property ecologically significant. The property contains open water, marsh, swamp and wooded areas. Rotten Lake Wetland Complex is located primarily on swamp and muck deposits and is an important water storage area. The lake and the surrounding wetlands also help to maintain surface and groundwater levels. Rotten Lake is a shallow lake, ranging from 0.5 metre to 1 metre in depth. The shallow waters of Rotten Lake do not provide sufficient habitat for sport fish, however smaller minnow species are present.

Some significant plant species including Pitcher Plant and Dwarf Birch, can be found on the property. The property also contains a variety of important habitat types. The wetland provides feeding, breeding, staging and a migratory stopover area for many species of waterfowl. Significant birds species observed on the property include Least Bittern (Ixobrychus exilis) and Black Tern (Chlidonias niger). The forested land within Brookwood Wildlife Area provides habitat to species such as Ruffed Grouse (Bonasa umbellus) and White-tailed Deer (Odocoileus virginianus). In addition various species of reptiles and amphibians are dependent on the habitat provided on this property.

The ecological value of Brookwood Wildlife Area has led to its designation as a significant area. In 1991, the Ministry of Natural Resources and Forestry (MNRF) completed a wetland evaluation of Rotten Lake. This led to the area being designated as a Class 2 Provincially Significant Wetland. At the time of its designation, Brookwood Wildlife Area received the highest possible score on the evaluation for providing habitat to rare, endangered and significant species. Otonabee Conservation designated the wetland as an “Environmentally Sensitive Area” and a primary wildlife habitat. These classifications show that the Brookwood Wildlife Area is ecologically valuable. By maintaining ownership of the property, ORCA can ensure that the environmentally sensitive areas and habitats that are within Brookwood Wildlife Area are protected.

25


Page: 21

2.3 Cultural Description The area in which Brookwood Wildlife Area is located was first settled in the early 1830s and used for agricultural purposes. It was later found that the land was not suitable for agricultural production. In 1925, the land was used as a fur farming operation.

Otonabee Conservation acquired Brookwood Wildlife Area in 1984. The property was acquired to ensure the protection of its diverse habitats and unique ecology. The area was also acquired as there was potential to provide opportunities for passive recreational activities and environmental education. Since 1984 the Peterborough District Council of Scouts of Canada has held a lease for the use of Brookwood Wildlife Area.

2.4 Additional Background Information Brookwood Wildlife Area was acquired by Otonabee Conservation through two separate transactions. The first was in 1984 and the second was in 1998. A portion of the funding used to purchase the property was provided by the Nature Conservancy of Canada and the Otonabee Conservation Foundation. The entire property is enrolled in the Conservation Lands Tax Incentive Program (CLTIP) and part of the property is enrolled in the Managed Forest Tax Incentive Program (MFTIP). The property is located within the Otonabee Conservation regulated area and is therefore subject to Regulation 167.

3. Ownership Objectives There are several objectives associated with the continued ownership of Brookwood Wildlife Area. These objectives align with ORCA’s Management of Authority Owned Lands Policy. Through the continued ownership of the property by ORCA, these objectives will continue to be met. The primary objective is to protect and conserve the natural heritage of the area. A portion of the property is designated as a Class 2 Provincially Significant Wetland and it is considered an environmentally sensitive area. The property also contains a wide range of habitat types that support a diverse variety of wildlife. The secondary objective is to provide public access and outdoor recreation. Scouts Canada through an ongoing lease agreement can access the property for recreational purposes. Members of the public are permitted to access the eastern portion of the property on Rotten Lake to participate in recreational activities while experiencing the natural environment.

26


Page: 22

4. Management Policies 4.1 Land Acquisition

Additional land acquisition will be considered for property’s directly adjacent to the existing Brookwood Wildlife Area boundary. The acquisition of the adjacent wetland parcels would more completely capture the wetland boundaries.

4.2 Property Tax Incentive Programs The Brookwood Wildlife Area is currently enrolled in the Conservation Lands Tax Incentive Program (CLTIP) and the Managed Forest Tax Incentive Program (MFTIP).

The MFTIP for Brookwood Wildlife Area is due for renewal in 2018. Otonabee Conservation will review the objectives and requirements of the MFTIP and determine the feasibility for continued participation of this program at Brookwood Wildlife Area.

Otonabee Conservation will review the requirements of the CLTIP and consider registering additional sections of Brookwood Wildlife Area in this program.

4.3 Third Party Agreements A third party agreement is in place between Otonabee Conservation and the Peterborough District Council of Scouts Canada since 1984. The lease agreement permits Scouts Canada to use the property and is responsible for general property and building maintenance. The lease agreement is renewed on a 5 year term and Scouts Canada is required to pay an annual property rental fee.

Otonabee Conservation will review the current agreement to ensure it meets all land lease legal requirements.

4.4 Permitted Activities Activities at Brookwood Wildlife Area are restricted to Scouts Canada through a lease agreement. Permitted activities include camping, hiking, snowshoeing, nordic skiing, and nature and wildlife viewing.

Public access is permitted to Rotten Lake via a boardwalk located on the west side of County Road 40. Permitted activities on rotten lake include non-motorized boating, and nature and wildlife viewing. Trapping and fishing are also permitted however these activities require an authorized permit from Otonabee Conservation.

4.5 Stewardship Activities Ongoing risk management inspections and monitoring for invasive species will continue to be undertaken on this property.

27


Page: 23

5. Infrastructure and Services5.1 Infrastructure

Infrastructure at Brookwood Wildlife Area includes 2 cabins, vault toilet, gates, entry signage, boardwalk and trails. Scouts Canada originally installed the vault toilet. These facilities are part of the lease arrangement with Scouts Canada.

Otonabee Conservation will assess the cabins to determine if they meet current building code requirements and will take appropriate action in response to the findings of the inspections. This could include the removal of these buildings.

5.2 Services Otonabee Conservation will not provide any services on this property.

28

Boar

d Re

port

#: 2

018-

036

Appe

ndix

C

Page

: 24

Appe

ndix

A: P

rope

rty

Man

agem

ent S

umm

ary

Prop

erty

Man

agem

ent S

umm

ary:

Bro

okw

ood

Wild

life

Area

Prop

erty

Des

crip

tion

Lega

l Des

crip

tion

- To

wns

hip/

Mun

icip

ality

– T

owns

hip

of D

ouro

-Dum

mer

-

Tota

l size

- 195

.8 h

ecta

res

- Ac

quisi

tion

Date

– 1

984

and

1998

Bi

ophy

sical

Des

crip

tion

- De

signa

ted

as a

Cla

ss 2

Pro

vinc

ially

Sig

nific

ant W

etla

nd.

- Co

nsid

ered

an

ecol

ogic

ally

sens

itive

are

a.

- Ha

bita

t for

seve

ral s

peci

es o

f rar

e m

igra

tory

bird

s.

Cultu

ral D

escr

iptio

n -

Firs

t Set

tled

in th

e 18

30s f

or a

gric

ultu

ral p

urpo

ses.

- Ac

quire

d in

198

4 to

be

used

for o

utdo

or re

crea

tion

and

natu

re a

nd w

ildlif

e vi

ewin

g.

- Le

ased

by

the

Pete

rbor

ough

Dist

rict C

ounc

il of

Sco

uts o

f Can

ada

since

198

4.

Addi

tiona

l Bac

kgro

und

Info

rmat

ion

- Pr

oper

ty is

subj

ect t

o Re

gula

tion

167.

-

Oto

nabe

e Co

nser

vatio

n Fo

unda

tion

and

the

Nat

ure

Cons

erva

ncy

of C

anad

a pr

ovid

ed a

por

tion

of th

e fu

ndin

g to

pu

rcha

se th

e pr

oper

ty.

Ow

ners

hip

Obj

ectiv

es

Obj

ectiv

es

- Pr

otec

t and

con

serv

e th

e na

tura

l her

itage

of t

he a

rea

-

Prov

ide

publ

ic a

cces

s for

out

door

recr

eatio

n pu

rpos

es.

Man

agem

ent P

olic

ies

Land

Acq

uisit

ion

- Ye

s, p

oten

tial t

o ex

pand

the

wet

land

out

side

exist

ing

prop

erty

bou

ndar

y.

Prop

erty

Tax

Ince

ntiv

e Pr

ogra

ms

- Co

ntin

ue to

be

enro

lled

in C

onse

rvat

ion

Land

s Tax

Ince

ntiv

e Pr

ogra

m (C

LTIP

) and

Man

aged

For

est T

ax In

cent

ive

Prog

ram

(MFT

IP).

- Re

view

MFT

IP a

nd C

LTIP

to d

eter

min

e th

eir f

easib

ility

for t

his p

rope

rty.

Th

ird P

arty

Agr

eem

ents

-

Leas

e ag

reem

ent b

etw

een

Oto

nabe

e Co

nser

vatio

n an

d Sc

outs

Can

ada,

due

for r

enew

al 2

018

Perm

itted

Act

iviti

es

- Ca

mpi

ng, h

ikin

g, sn

owsh

oein

g, n

ordi

c sk

iing,

nat

ure

and

wild

life

view

ing

by S

cout

s Can

ada

thro

ugh

leas

e ag

reem

ent.

Publ

ic a

cces

s not

per

mitt

ed.

- Pu

blic

acc

ess i

s per

mitt

ed to

Rot

ten

Lake

via

a b

oard

wal

k lo

cate

d on

the

wes

t sid

e of

Cou

nty

Road

40.

-

Trap

ping

of f

ur b

earin

g an

imal

s and

min

now

s with

aut

horiz

ed p

erm

it.

Stew

ards

hip

Activ

ities

-

Man

aged

for l

and

cons

erva

tion,

pro

tect

ion

of w

ater

qua

lity,

fore

st re

sour

ces,

and

wild

life

habi

tat.

- O

ngoi

ng ri

sk m

anag

emen

t ins

pect

ions

and

mon

itorin

g fo

r inv

asiv

e sp

ecie

s will

con

tinue

to b

e un

dert

aken

on

this

prop

erty

. In

fras

truc

ture

& S

ervi

ces

Infr

astr

uctu

re

- 2

cabi

ns, v

ault

toile

t, ga

tes,

entr

y sig

nage

, boa

rdw

alk,

and

trai

ls -

Cabi

ns w

ill b

e as

sess

ed a

nd w

ill p

oten

tially

be

rem

oved

if th

ere

are

safe

ty c

once

rns t

hat c

anno

t be

addr

esse

d Se

rvic

es

- N

o se

rvic

es o

ffere

d on

this

prop

erty

.

29


Page: 25


30

Board Report #: 2018-036 Appendix D

Page 26


Warsaw Caves Conservation Area

Resolution #:

Approval:

Issue Date:


31


Page 27




2.2. Biophysical description………………………………………………………………………………………………….. 1

2.3. Cultural description……………………………………………………………………………………………………….. 2

2.4. Additional Background information………………………………………………………………………………..2

3. Ownership Objectives Objectives…………………………………………………………………………………………… 2


4.1. Land Acquisition……………………………………………………………………………………………………………..3

4.2. Property Tax Incentive Programs…………………………………………………………………………………… 3


4.4. Permitted Activities……………………………………………………………………………………………………….. 3



5.1. Infrastructure………………………………………………………………………………………………………………… 4

5.2. Services…………………………………………………………………………………………………………………………. 4



32


Page 28

1. Purpose

This Management Statement describes the long-term ownership objectives for the Warsaw Caves Conservation Area and sets out the broad management policies for the property.

2. Property Description 2.1. Legal Description

Township Lot(s) Concession Roll Number Size (ha) Douro Dummer 289 Caves Road

Pt Lots 16 & 17 Concession 2, Dummer Ward 15 22 020 003 30000 75.99

Douro Dummer Pt Lot 15, Pt Lot 16, Pt Lot 17 W, Pt Lot 15 S of Rd Lot 16 S of Rd Lot 17

Concession 3, Dummer Ward 15 22 020 003 32500 56.28

Douro Dummer Pt Lots 13-15 includes RP 45R482 Parts 2 to 9

Concession 2, Dummer Ward 15 22 020 003 28300 98.02

Douro Dummer Lot 13 Concession 2, Dummer

Ward 15 22 020 003 26900 10.72

Total hectares: 241.01

2.2. Biophysical Description Warsaw Caves Conservation Area possesses both geologically and biologically unique features. The Warsaw area was shaped by the Wisconsin Glaciation. The entire area is comprised of 500 million year old Ordovician Limestone and glacial deposits that are a part of the Dummer Moraine which extends across the southern edge of the Canadian Shield. The property is an excellent representation of karst topography and is considered to be the best in the region. Outcroppings of limestone bedrock can be seen throughout the property. This bedrock contains many kettles, caves, underground streams and potholes. A particularly unique feature of the property is the section of the Indian River which flows underground as if the river has disappeared. This has been caused by the chemical erosion of the limestone.

The vegetation in the area is adapted to the topography and shallow soil conditions which has created a unique assemblage of plant species. The property contains a rare old growth hardwood forest. There are many large White Pine trees that were spared from logging in the 1850’s, which is quite rare for southern Ontario.

The property provides foraging and nesting sites for a variety of bird species. Approximately 200 different bird species likely migrate through or nest within the conservation area, including some interior species that require large natural areas to survive. A number of mammals, amphibians, and reptiles also depend on the available habitat. No rare or at risk species have been observed, but it has been reported that two significant bat species, the Eastern Pipistrelle (Pipistrellus subflavus) and the Keen’s Bat (Myotis keenii), may hibernate in one or more of the caves. The property supports the provincially significant species Smooth Cliff Fern and the regionally significant species Slender Cliffbrake and Walking Fern. Many other plant species of local significance can be found here. In total, approximately 370 species of vascular plants grow within the conservation area.

33


Page 29

The geologically and biologically unique and sensitive features of Warsaw Caves Conservation Area have led to most of the property being designated as a Provincially Significant Area of Natural and Scientific Interest (ANSI).

2.3. Cultural Description The overall goal of Warsaw Caves Conservation Area is to provide a multi-purpose recreational and educational facility with access to the Indian River. The property is a regionally significant tourism destination; over half of all visitors come from the Greater Toronto Area (GTA), a quarter of the visitors are local, and the balance comes from other locations. Visitation has nearly doubled since 2005 and continues to trend upward. Visitors participate in day-use activities such as spelunking, hiking, picnicking, swimming, canoeing, and fishing during the established spring to fall operating season. Public camping and group camping are also available. Winter activities include hiking, cross-country skiing and snowshoeing.

The distinctive geological features provide the opportunity for visitors to experience and study the effects of glaciation. Both children and adults can learn about how this process has shaped the landscape by seeing the features it has left behind. The conservation area features seven different caves with a total length of ~800 metres. There are also four trails (~15 km) that visitors can use to explore the property and take in the scenic views of the Indian River. The natural features of the property attract visitors and see significant use while the remaining majority of the property has been left undeveloped. The management of Warsaw Caves Conservation Area is guided by the desire to balance the provision of quality outdoor recreation opportunities for the public with the protection and conservation of the natural environment.

2.4. Additional Background Information Warsaw Caves Conservation Area was acquired by Otonabee Conservation through several different purchases between 1962 and 1995. The majority of the property was purchased with provincial funding and general levies. In 1995, the Nature Conservancy of Canada and the Otonabee Conservation Foundation contributed to the purchase of the southernmost portion of the property. The entire property is enrolled under the Conservation Lands Tax Incentive Program (CLTIP). The property is within the Otonabee Conservation regulated area and is therefore subject to Regulation 167.

3. Ownership Objectives There are several objectives associated with the continued ownership of Warsaw Caves Conservation Area. These objectives align with Otonabee Conservation’s Management of Authority Owned Lands Policy. Through the continued ownership of the property by Otonabee Conservation, these objectives will continue to be met.

There are two primary objectives for this property. One is to provide public access and outdoor recreation. Warsaw Caves Conservation Area serves the community by addressing the growing demand for outdoor recreational opportunities. The property provides a setting for both water and land-based recreational activities. Through continued ownership, Otonabee Conservation can ensure the property remains accessible to the public so visitors can continue to experience the unique natural features found at Warsaw Caves Conservation Area.

34


Page 30

The other primary objective is to protect and conserve the natural heritage of the area. Warsaw Caves Conservation Area contains many unique geological and biological features. The property provides important habitat that supports a diverse assortment of plant and animal species. The property is also a Provincially Significant Area of Natural and Scientific Interest (ANSI). These natural features and functions are protected under ORCA’s ownership.

4. Management Policies

4.1. Land Acquisition Otonabee Conservation will acquire additional adjacent land as the opportunity presents itself, particularly land that enhances the protection of natural heritage features and/or supports the protection of that portion of the property designated as being a Provincially Significant Area of Natural and Scientific Interest.

4.2. Property Tax Incentive Programs Warsaw Caves Conservation Area is enrolled in the Conservation Lands Tax Incentive Program (CLTIP). That Authority will continue participate in this program.

4.3. Third Party Agreements Otonabee Conservation administers several lease agreements with external organizations at Warsaw Caves Conservation Area. Environment Canada leases a portion of the property for the operation of a Canadian Air and Precipitation Monitoring Network (CAPMoN) Station. The Kawartha Pine Ridge District School Board (KPRDSB) leases land on the west side of the property to operate an outdoor education building where they run outdoor related school programming. There is also a hydro line right-of-way that passes through the southern portion of the property.

4.4. Permitted Activities Permitted activities at Warsaw Caves Conservation Area are hiking, camping, swimming, picnicking, environmental study, non-motorized boating, spelunking, fishing, cross-country skiing and snowshoeing.

Other activities (i.e. commercial photography, special events, scientific or educational studies) that are consistent with the management objectives of the site and other established uses may be considered on a case-by-case basis subject to the issue of a permit or entry into a formal written agreement.

4.5. Stewardship Activities Warsaw Caves Conservation Area will continue to be managed for the purposes of outdoor recreation and public access within the context of the protection and conservation of its natural heritage features.

Ongoing risk management inspections and monitoring for invasive species will be completed on this property.

35


Page 31

5. Infrastructure and Services5.1. Infrastructure

Infrastructure at Warsaw Caves Conservation Area includes roads, parking lots, trails, signage, swimming area/beach, picnic shelter, canoe launch, gatehouse, workshop, an enclosed barn, a pole barn, a fuel storage building, 9 vault privys, 2 comfort stations, a pump house with a water treatment system and related distribution lines, 4 drilled groundwater wells (2 are Provincial Ground Water Monitoring Network (PGMN) wells), 2 septic systems, an equipment storage area, campsites, and the Warsaw Outdoor Education Centre. Two separate hydro line services. A telephone line service. Environment Canada maintains a fenced in weather monitoring station that includes an outbuilding and monitoring equipment.

A site development plan will be prepared for Warsaw Caves Conservation Area. The purpose of the plan will be to delineate that portion of the area that contains natural heritage features that require protection and the portion of the area where outdoor recreation activities and supporting infrastructure will be allowed to continue.

5.2. ServicesServices provided at Warsaw Caves Conservation Area include marked hiking trails, interpretive signage, parking, canoe rentals and canoe launch, full service washroom and shower facilities, laundry facilities, camping-related and sundry other retail sales, and overnight public and group camping facilities. Potable water is available at the campground area. Online campsite reservations and information resources are available through Otonabee Conservation’s website.

36

Boar

d Re

port

#: 2

018-

036

Ap

pend

ix D

Pa

ge 3

2

Appe

ndix

A: P

rope

rty

Man

agem

ent S

umm

ary

Prop

erty

Sum

mar

y: W

arsa

w C

aves

Con

serv

atio

n Ar

ea

Prop

erty

Des

crip

tion

Lega

l Des

crip

tion

- To

wns

hip

of D

ouro

-Dum

mer

with

in P

eter

boro

ugh

Coun

ty

- To

tal a

rea:

241

.01

ha /

595.

5 ac

res

- Ac

quisi

tion

date

: mul

tiple

pur

chas

es 1

962-

1995

Biop

hysic

al D

escr

iptio

n -

Prov

inci

ally

Sig

nific

ant A

rea

of N

atur

al a

nd S

cien

tific

Inte

rest

(geo

-bio

phys

ical

AN

SI) a

regi

onal

ly si

gnifi

cant

re

pres

enta

tion

of k

arst

topo

grap

hy

Cultu

ral D

escr

iptio

n -

Day

use

and

over

nigh

t cam

ping

. -

Opp

ortu

nity

to st

udy

the

impa

ct o

f gla

ciat

ion

Addi

tiona

l Bac

kgro

und

Info

rmat

ion

-

Subj

ect t

o O

ntar

io R

egul

atio

n 16

7 (O

. Reg

. 167

/06:

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity: R

egul

atio

n of

De

velo

pmen

t, In

terf

eren

ce w

ith W

etla

nds a

nd A

ltera

tions

to S

hore

lines

and

Wat

erco

urse

s)

Ow

ners

hip

Obj

ectiv

es

Obj

ectiv

es

- Pr

ovid

e pu

blic

acc

ess a

nd o

utdo

or re

crea

tion.

-

Prot

ect a

nd c

onse

rve

the

natu

ral h

erita

ge o

f the

are

a.

Man

agem

ent P

olic

ies

Land

Acq

uisit

ion

- Ye

s, a

s the

opp

ortu

nity

pre

sent

s its

elf,

and

with

in th

e co

ntex

t of e

stab

lishe

d la

nd a

cqui

sitio

n po

licy

Prop

erty

Tax

Ince

ntiv

e Pr

ogra

ms

- Co

ntin

ued

part

icip

atio

n in

the

Cons

erva

tion

Land

s Tax

Ince

ntiv

e Pr

ogra

m (C

LTIP

) Th

ird P

arty

Agr

eem

ents

-

Agre

emen

t with

Env

ironm

ent C

anad

a fo

r an

atm

osph

eric

mon

itorin

g st

atio

n -

Agre

emen

t with

Kaw

arth

a Pi

ne R

idge

Dist

rict S

choo

l Boa

rd fo

r the

ope

ratio

n of

an

outd

oor e

duca

tion

cent

re

- Hy

dro

right

-of-w

ay

Perm

itted

Act

iviti

es

- Hi

king

, sw

imm

ing,

cam

ping

, nat

ure

stud

y, sp

elun

king

, pic

nick

ing,

fish

ing,

cro

ss-c

ount

ry sk

iing

and

snow

shoe

ing.

- Ad

ditio

nal a

ctiv

ities

(i.e

. Com

mer

cial

pho

togr

aphy

/film

ing,

spec

ial e

vent

s, an

d sc

ient

ific

or e

duca

tiona

l stu

dies

) tha

t ar

e co

nsist

ent w

ith th

e m

anag

emen

t obj

ectiv

es o

f the

are

a an

d ot

her e

stab

lishe

d us

es, c

onsid

ered

on

a ca

se-b

y-ca

se

basis

subj

ect t

o th

e iss

ue o

f a p

erm

it or

ent

ry in

to a

form

al w

ritte

n ag

reem

ent.

Stew

ards

hip

Activ

ities

-

Cont

inue

d m

anag

emen

t of t

he si

te fo

r the

pur

pose

s of o

utdo

or re

crea

tion

and

publ

ic a

cces

s with

in th

e co

ntex

t of

the

prot

ectio

n an

d co

nser

vatio

n of

nat

ural

her

itage

feat

ures

37

Boar

d Re

port

#: 2

018-

036

Ap

pend

ix D

Pa

ge 3

3

Infr

astr

uctu

re &

Ser

vice

s In

fras

truc

ture

-

Incl

udin

g ro

ads,

par

king

lots

, hik

ing

trai

ls, si

gnag

e, sw

imm

ing

area

/bea

ch, p

icni

c sh

elte

r, ca

noe

laun

ch, g

ateh

ouse

, w

orks

hop,

enc

lose

d ba

rn, p

ole

barn

, fue

l sto

rage

bui

ldin

g, 2

com

fort

stat

ions

, 9 v

ault

priv

ys, p

ump

hous

e w

ith a

wat

er

trea

tmen

t sys

tem

and

rela

ted

dist

ribut

ion

lines

, 4 d

rille

d gr

ound

wat

er w

ells

2 ar

e Pr

ovin

cial

Gro

und

Wat

er M

onito

ring

Net

wor

k (P

GMN

) wel

ls, 2

sept

ic sy

stem

s, an

equ

ipm

ent s

tora

ge a

rea,

cam

psite

s, an

d th

e W

arsa

w O

utdo

or E

duca

tion

Cent

re. T

wo

sepa

rate

hyd

ro li

nes s

ervi

ces a

nd te

leph

one

serv

ice.

CAP

MoN

Sta

tion.

- A

site

deve

lopm

ent p

lan

will

be

prep

ared

to d

elin

eate

nat

ural

her

itage

and

recr

eatio

nal a

reas

of p

rope

rty

Serv

ices

-

Incl

udin

g m

arke

d hi

king

trai

ls, in

terp

retiv

e sig

nage

, par

king

, can

oe re

ntal

s and

can

oe la

unch

, pic

nic

area

s, fu

ll se

rvic

e w

ashr

oom

and

show

er fa

cilit

ies,

laun

dry

faci

litie

s, c

ampi

ng-r

elat

ed a

nd v

ario

us o

ther

reta

il sa

les,

and

over

nigh

t pub

lic a

nd

grou

p ca

mpi

ng fa

cilit

ies.

Pot

able

wat

er is

ava

ilabl

e at

the

cam

pgro

und

area

. Onl

ine

cam

psite

rese

rvat

ions

and

info

rmat

ion

reso

urce

s are

ava

ilabl

e th

roug

h O

tona

bee

Cons

erva

tion’

s web

site.

38


Page 34


39

Board Report #: 2018-037 6/14/2018

Page: 1




SUBJECT: Governance By-law

PURPOSE: To obtain drafting instructions from the Board for the preparation of a governance by-law as required under section 19 of the Conservation Authorities Act.

RECOMMENDED MOTION:

1) Resolved, That Report Number 2018-037 titled “Governance By-law” be received for discussion.

BACKGROUND: Amendments to the Conservation Authorities Act received Royal Assent on December 12, 2017. Included in the amendments is a requirement for conservation authorities to prepare and approve governance by-laws by December 12, 2018. Section 19(1) of the Act provides the minimum content required for such by-laws.

The governance framework currently in effect for the Otonabee Region Conservation Authority is documented in the Authority’s Governance & Administrative Policies, most recently amended on April 20, 2017 by Board Resolution #031/17.

DISCUSSION: The recently amended Conservation Authorities Act requires that each conservation authority adopt governance bylaws consistent with the provisions of section 19(1) of the Act. The governance by-law must be in place by December 12, 2018. Section 19(1) of the Act is attached as Appendix A.

Conservation Ontario on behalf of member conservation authorities commissioned the preparation of a Governance By-law Template for use by each authority. The template has undergone a peer review, a review by the province and the Association of Municipalities of Ontario (AMO) and a legal review. The final version of the template was endorsed by Conservation Ontario Council at its April 16, 2018 meeting. The Governance By-law Template addresses the requirements prescribed in section 19(1).

Staff have created a Comparison Table to illustrate the similarity and differences between the Governance By-law Template and the Authority’s current Governance & Administrative Policies. Included in the Comparison Table are staff’s recommendations on how to integrate the two documents to create a new Governance By-law for the Otonabee Region Conservation Authority. The staff’s

40


Page: 3

By-laws

19.1 (1) An authority may make by-laws,

(a) respecting the meetings to be held by the authority, including providing for the calling of the meetings and the procedures to be followed at meetings, specifying which meetings, if any, may be closed to the public;

(b) prescribing the powers and duties of the secretary-treasurer;

(c) designating and empowering officers to sign contracts, agreements and other documents on behalf of the authority;

(d) delegating all or any of its powers to the executive committee except,

(i) the termination of the services of the secretary-treasurer,

(ii) the power to raise money, and

(iii) the power to enter into contracts or agreements other than those contracts or agreements as are necessarily incidental to the works approved by the authority;

(e) providing for the composition of its executive committee and for the establishment of other committees that it considers advisable and respecting any other matters relating to its governance;

(f) respecting the roles and responsibilities of the members of the authority and of its officers and senior staff;

(g) requiring accountability and transparency in the administration of the authority including,

(i) providing for the retention of records specified in the by-laws and for making the records available to the public,

(ii) establishing a code of conduct for the members of the authority, and

(iii) adopting conflict of interest guidelines for the members of the authority;

(h) respecting the management of the authority’s financial affairs, including auditing and reporting on the authority’s finances;

(i) respecting the by-law review required under subsection (3) and providing for the frequency of the reviews; and

(j) respecting such other matters as may be prescribed by regulation.

Conflict with other laws

(2) If a by-law made by an authority conflicts with any provision of the Municipal Conflict of Interest Act or the Municipal Freedom of Information and Protection of Privacy Act or

42


Page: 4

a provision of a regulation made under one of those Acts, the provision of the Act or regulation prevails.

Periodic review of by-laws

(3) At such regular intervals as may be determined by by-law, an authority shall undertake a review of all of its by-laws to ensure, amongst other things, that the by-laws are in compliance with any Act referred to in subsection (2) or any other relevant law.

By-laws available to public

(4) An authority shall make its by-laws available to the public in the manner it considers appropriate.

Transition

(5) An authority shall make such by-laws under this section as are required for its proper administration,

(a) in the case of an authority that was established on or before the day section 16 of Schedule 4 to the Building Better Communities and Conserving Watersheds Act, 2017 comes into force, within one year of that day; and

(b) in the case of an authority that is established after the day section 16 of Schedule 4 to the Building Better Communities and Conserving Watersheds Act, 2017 comes into force, within one year of the day the authority is established.

Same

(6) Despite the repeal of section 30 by section 28 of Schedule 4 to the Building Better Communities and Conserving Watersheds Act, 2017, a regulation that was made by an authority under that section continues in force after the repeal until the earlier of,

(a) the day that is one year after the day section 16 of Schedule 4 to the Building Better Communities and Conserving Watersheds Act, 2017 comes into force; and

(b) the day the regulation is revoked by the authority.

Direction by Minister

(7) The Minister may give an authority a written direction to make or amend a by-law on any matter described in subsection (1), in accordance with the direction, within such period of time as may be specified in the direction.

Compliance

(8) The authority that receives a direction under subsection (7) shall comply with the direction within the time specified in the direction.

43


Page: 5

Regulation where failure to comply

(9) If an authority fails to adopt a by-law in accordance with the direction made under subsection (7), the Minister may make regulations in relation to the matters set out in the direction that are applicable in the area of jurisdiction of the authority.

Same

(10) Any regulation made by the Minister under subsection (9) prevails over any conflicting by-law that the authority may have adopted.

44

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 6

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Intr

oduc

tion

XXXX

Con

serv

atio

n Au

thor

ity is

a n

on-s

hare

cor

pora

tion,

est

ablis

hed

unde

r Se

ctio

n 3

of th

e Co

nser

vatio

n Au

thor

ities

Act

, with

the

obje

cts t

o pr

ovid

e, in

the

area

ove

r whi

ch it

has

juris

dict

ion,

pro

gram

s and

serv

ices

des

igne

d to

furt

her

the

cons

erva

tion,

rest

orat

ion,

dev

elop

men

t and

man

agem

ent o

f nat

ural

re

sour

ces o

ther

than

gas

, coa

l and

min

eral

s.

Und

er th

e Ac

t, m

unic

ipal

ities

with

in a

com

mon

wat

ersh

ed a

re e

nabl

ed to

pe

titio

n th

e pr

ovin

ce to

est

ablis

h a

cons

erva

tion

auth

ority

. The

pur

pose

of t

he

Act i

s to

prov

ide

for t

he o

rgan

izatio

n an

d de

liver

y of

pro

gram

s and

serv

ices

that

fu

rthe

r the

con

serv

atio

n, re

stor

atio

n, d

evel

opm

ent a

nd m

anag

emen

t of n

atur

al

reso

urce

s in

wat

ersh

eds i

n O

ntar

io. T

he A

utho

rity

is co

mpr

ised

of it

s Mem

bers

, ap

poin

ted

as re

pres

enta

tives

by

the

Part

icip

atin

g M

unic

ipal

ities

[CA

SPEC

IFIC

: op

tion

to li

st p

artic

ipat

ing

mun

icip

aliti

es]

Visio

n/M

issio

n –

CA S

PECI

FIC

The

Mem

bers

of t

he C

onse

rvat

ion

Auth

ority

form

the

Gene

ral M

embe

rshi

p of

th

e Co

nser

vatio

n Au

thor

ity. T

he M

embe

rs a

re b

ound

by

the

Act a

nd o

ther

ap

plic

able

legi

slatio

n. T

he A

utho

rity

mus

t alw

ays a

ct w

ithin

the

scop

e of

its

pow

ers.

As a

non

-sha

re c

orpo

ratio

n, th

e Au

thor

ity h

as th

e ca

paci

ty a

nd, s

ubje

ct

to th

e Ac

t and

oth

er a

pplic

able

legi

slatio

n, th

e rig

hts,

pow

ers a

nd p

rivile

ges o

f a

natu

ral p

erso

n. T

he p

ower

s of a

con

serv

atio

n au

thor

ity to

acc

ompl

ish it

s ob

ject

s are

set o

ut in

the

Act,

incl

udin

g th

ose

iden

tifie

d un

der s

ubse

ctio

n 21

(1)

[CA

SPEC

IFIC

: opt

ion

to n

ot li

st, l

ist b

elow

, or i

n an

app

endi

x; sh

ould

be

liste

d in

th

eir e

ntire

ty if

incl

uded

].”

OU

R M

ISSI

ON

To b

e a

lead

er in

the

Oto

nabe

e Re

gion

wat

ersh

ed fo

r the

co

nser

vatio

n, p

rote

ctio

n an

d en

hanc

emen

t of a

hea

lthy,

na

tura

l env

ironm

ent.

OU

R VI

SIO

N

A he

alth

y na

tura

l env

ironm

ent w

here

com

mun

ities

thriv

e.

POL I

CY S

TATE

MEN

T

The

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity a

dmin

istra

tion

polic

ies a

nd p

roce

dure

s are

pas

sed

unde

r pow

ers c

onfe

rred

on

the

Auth

ority

by

the

Cons

erva

tion

Auth

oriti

es A

ct, R

SO

1990

, Cha

pter

C.2

7. T

he a

dditi

onal

adm

inist

rativ

e po

licie

s an

d pr

oced

ures

are

inte

nded

to b

e us

ed b

y th

e O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

as a

gov

erna

nce

supp

lem

ent

to th

e Au

thor

ity’s

Adm

inist

rativ

e Re

gula

tions

, as a

ppro

ved

by

the

Min

ister

of N

atur

al R

esou

rces

on

Febr

uary

7th

, 198

5 pu

rsua

nt to

Sec

tion

30 o

f the

Act

.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate.

For

eas

e of

read

ing

will

no

t list

the

sec

21(1

) pow

ers i

n th

is do

cum

ent,

but s

impl

y re

fere

nce

the

rele

vant

sect

ion

of th

e le

gisla

tion.

Inse

rt O

RCA’

s visi

on a

nd m

issio

n st

atem

ents

.

Pow

ers o

f aut

horit

ies

21 (1

) For

the

purp

oses

of a

ccom

plish

ing

its o

bjec

ts, a

n au

thor

ity h

as p

ower

, (a

) to

stud

y an

d in

vest

igat

e th

e w

ater

shed

and

to d

eter

min

e pr

ogra

ms a

nd

serv

ices

whe

reby

the

natu

ral r

esou

rces

of t

he w

ater

shed

may

be

45

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 7

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

cons

erve

d, re

stor

ed, d

evel

oped

and

man

aged

; (b

) for

any

pur

pose

nec

essa

ry to

any

pro

ject

und

er c

onsid

erat

ion

or

unde

rtak

en b

y th

e au

thor

ity, t

o en

ter i

nto

and

upon

any

land

and

surv

ey

and

take

leve

ls of

it a

nd m

ake

such

bor

ings

or s

ink

such

tria

l pits

as t

he

auth

ority

con

sider

s nec

essa

ry;

(c) t

o ac

quire

by

purc

hase

, lea

se o

r oth

erw

ise a

nd to

exp

ropr

iate

any

land

th

at it

may

requ

ire, a

nd, s

ubje

ct to

subs

ectio

n (2

), to

sell,

leas

e or

ot

herw

ise d

ispos

e of

land

so a

cqui

red;

(d

) des

pite

subs

ectio

n (2

), to

leas

e fo

r a te

rm o

f fiv

e ye

ars o

r les

s lan

d ac

quire

d by

the

auth

ority

; (e

) to

purc

hase

or a

cqui

re a

ny p

erso

nal p

rope

rty

that

it m

ay re

quire

and

se

ll or

oth

erw

ise d

eal t

here

with

; (f)

to e

nter

into

agr

eem

ents

for t

he p

urch

ase

of m

ater

ials,

em

ploy

men

t of

labo

ur a

nd o

ther

pur

pose

s as m

ay b

e ne

cess

ary

for t

he d

ue c

arry

ing

out o

f an

y pr

ojec

t or t

o fu

rthe

r the

aut

horit

y’s o

bjec

ts;

(g) t

o en

ter i

nto

agre

emen

ts w

ith o

wne

rs o

f priv

ate

land

s to

faci

litat

e th

e du

e ca

rryi

ng o

ut o

f any

pro

ject

; (h

) to

dete

rmin

e th

e pr

opor

tion

of th

e to

tal b

enef

it af

ford

ed to

all

the

part

icip

atin

g m

unic

ipal

ities

that

is a

fford

ed to

eac

h of

them

; (i)

to e

rect

wor

ks a

nd st

ruct

ures

and

cre

ate

rese

rvoi

rs b

y th

e co

nstr

uctio

n of

dam

s or o

ther

wise

; (j)

to c

ontr

ol th

e flo

w o

f sur

face

wat

ers i

n or

der t

o pr

even

t flo

ods o

r po

llutio

n or

to re

duce

the

adve

rse

effe

cts t

here

of;

(k) t

o al

ter t

he c

ours

e of

any

rive

r, ca

nal,

broo

k, st

ream

or w

ater

cour

se,

and

dive

rt o

r alte

r, as

wel

l tem

pora

rily

as p

erm

anen

tly, t

he c

ours

e of

any

riv

er, s

trea

m, r

oad,

stre

et o

r way

, or r

aise

or s

ink

its le

vel i

n or

der t

o ca

rry

it ov

er o

r und

er, o

n th

e le

vel o

f or b

y th

e sid

e of

any

wor

k bu

ilt o

r to

be

46

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 8

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

built

by

the

auth

ority

, and

to d

iver

t or a

lter t

he p

ositi

on o

f any

wat

er-p

ipe,

ga

s-pi

pe, s

ewer

, dra

in o

r any

tele

grap

h, te

leph

one

or e

lect

ric w

ire o

r pol

e;

(l) t

o us

e la

nds t

hat a

re o

wne

d or

con

trol

led

by th

e au

thor

ity fo

r pur

pose

s,

not i

ncon

siste

nt w

ith it

s obj

ects

, as i

t con

sider

s pro

per;

(m) t

o us

e la

nds o

wne

d or

con

trol

led

by th

e au

thor

ity fo

r par

k or

oth

er

recr

eatio

nal p

urpo

ses,

and

to e

rect

, or p

erm

it to

be

erec

ted,

bui

ldin

gs,

boot

hs a

nd fa

cilit

ies f

or su

ch p

urpo

ses a

nd to

mak

e ch

arge

s for

adm

issio

n th

eret

o an

d th

e us

e th

ereo

f; (m

.1)

to c

harg

e fe

es fo

r ser

vice

s app

rove

d by

the

Min

ister

; N

ote:

On

a da

y to

be

nam

ed b

y pr

ocla

mat

ion

of th

e Li

eute

nant

Go

vern

or, c

laus

e 21

(1) (

m.1

) of t

he A

ct is

repe

aled

. (Se

e: 2

017,

c. 2

3,

Sche

d. 4

, s. 1

9 (3

)) (n

) to

colla

bora

te a

nd e

nter

into

agr

eem

ents

with

min

istrie

s and

age

ncie

s of

gov

ernm

ent,

mun

icip

al c

ounc

ils a

nd lo

cal b

oard

s and

oth

er

orga

niza

tions

and

indi

vidu

als;

(o

) to

plan

t and

pro

duce

tree

s on

Crow

n la

nds w

ith th

e co

nsen

t of t

he

Min

ister

, and

on

othe

r lan

ds w

ith th

e co

nsen

t of t

he o

wne

r, fo

r any

pu

rpos

e;

(p) t

o ca

use

rese

arch

to b

e do

ne;

(q) g

ener

ally

to d

o al

l suc

h ac

ts a

s are

nec

essa

ry fo

r the

due

car

ryin

g ou

t of

any

proj

ect o

r as m

ay b

e de

sirab

le to

furt

her t

he o

bjec

ts o

f the

aut

horit

y.

A.

Defin

ition

s

“Aut

horit

y” m

eans

the

[CA

SPEC

IFIC

].

“Act

” m

eans

the

Cons

erva

tion

Auth

oriti

es A

ct, R

.S.O

. 199

0, c

hapt

er C

.27

“Ch

air”

mea

ns th

e Ch

airp

erso

n as

refe

renc

ed in

the

Act a

s ele

cted

by

the

Sect

ion

A –

Defin

ition

s

1.0

Defin

ition

s

“Aud

it Co

mm

ittee

” m

eans

a c

omm

ittee

of t

hree

mem

bers

ap

poin

ted

by th

e Au

thor

ity to

exe

cute

spec

ific

dutie

s on

Cons

olid

ate

the

list o

f def

initi

ons f

rom

bo

th th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s

47

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 9

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Mem

bers

of t

he A

utho

rity.

“Chi

ef A

dmin

istr

ativ

e O

ffice

r” m

eans

the

Gene

ral M

anag

er o

r Chi

ef

Adm

inist

rativ

e O

ffice

r of t

he A

utho

rity,

and

whi

ch m

ay, b

y re

solu

tion

of th

e Au

thor

ity, i

nclu

de th

e re

spon

sibili

ties o

f the

Sec

reta

ry-T

reas

urer

if so

des

igna

ted

by re

solu

tion

of th

e Au

thor

ity.

“Fis

cal Y

ear”

mea

ns th

e pe

riod

from

Janu

ary

1 th

roug

h De

cem

ber 3

1.

“Gen

eral

Mem

bers

hip”

mea

ns a

ll of

the

Mem

bers

, col

lect

ivel

y.

“Lev

y” m

eans

the

amou

nt o

f cos

ts a

ppor

tione

d to

par

ticip

atin

g m

unic

ipal

ities

in

acco

rdan

ce w

ith th

e Ac

t and

Reg

ulat

ions

und

er th

e Ac

t.

“Maj

ority

” m

eans

hal

f of t

he v

otes

plu

s one

.

“Mem

bers

” sh

all m

ean

the

mem

bers

app

oint

ed to

the

Auth

ority

by

the

part

icip

atin

g m

unic

ipal

ities

in th

e Au

thor

ity’s

area

of j

urisd

ictio

n.

“Vic

e-Ch

air”

mea

ns th

e Vi

ce-C

hairp

erso

n as

ele

cted

by

the

Mem

bers

of t

he

Auth

ority

. If a

firs

t and

seco

nd V

ice-

Chai

r are

ele

cted

, the

y sh

all b

e ca

lled

Firs

t Vi

ce-C

hair

and

Seco

nd V

ice-

Chai

r.

“Wei

ghte

d M

ajor

ity”

mea

ns th

e vo

tes o

f 51

per c

ent o

f tho

se re

pres

ente

d af

ter

the

vote

s are

wei

ghte

d by

the

perc

enta

ge th

at a

pplie

s und

er O

ntar

io R

egul

atio

n 13

9/96

for M

unic

ipal

Lev

ies.

beha

lf of

the

Auth

ority

.

“Au

thor

ity”

mea

ns a

ll m

embe

rs o

f the

Oto

nabe

e Re

gion

Co

nser

vatio

n Au

thor

ity a

s def

ined

in S

ectio

n 14

of t

he

Cons

erva

tion

Auth

oriti

es A

ct, R

SO 1

990,

Cha

pter

C.2

7.

“CAO

/ Se

cret

ary-

Trea

sure

r” m

eans

Chi

ef A

dmin

istra

tive

Offi

cer o

f the

Aut

horit

y.

“Cha

ir” sh

all m

ean

the

Chai

rper

son

as e

lect

ed b

y th

e Bo

ard

of

Dire

ctor

s of t

he O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

.

“Com

mitt

ee”

mea

ns a

com

mitt

ee o

r adv

isory

boa

rd

appo

inte

d by

the

Auth

ority

or E

xecu

tive

Com

mitt

ee.

“Exe

cutiv

e Co

mm

ittee

” m

eans

a c

omm

ittee

of f

ive

or si

x m

embe

rs a

ppoi

nted

by

the

Auth

ority

to e

xecu

te sp

ecifi

c du

ties o

n be

half

of th

e Au

thor

ity.

“Mem

bers

” sh

all m

ean

the

Boar

d M

embe

rs, o

r Dire

ctor

s as

appo

inte

d by

the

wat

ersh

ed m

unic

ipal

ities

.

“Offi

cer”

mea

ns a

mem

ber o

f the

Aut

horit

y an

d th

e CA

O/

Secr

etar

y-Tr

easu

rer

“Sta

ff” sh

all m

ean

staf

f mem

bers

em

ploy

ed a

t the

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity.

“The

Act

” sh

all m

ean

the

Cons

erva

tion

Auth

oriti

es A

ct,

Revi

sed

Stat

utes

of O

ntar

io, 1

990,

Cha

pter

C.2

7 an

d al

l am

endm

ents

ther

eto.

“Vic

e-Ch

air”

shal

l mea

n th

e Vi

ce-C

hairp

erso

n as

ele

cted

by

the

Boar

d of

Dire

ctor

s of t

he O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

.

48

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 10

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

B.

Gov

erna

nce

1.M

embe

rs

a)Ap

poin

tmen

ts

Part

icip

atin

g M

unic

ipal

ities

with

in th

e ju

risdi

ctio

n of

the

[CA

SPEC

IFIC

]Co

nser

vatio

n Au

thor

ity m

ay a

ppoi

nt M

embe

rs in

acc

orda

nce

with

Sec

tion

14of

the

Act.

Appo

inte

d M

embe

rs m

ust r

esid

e in

a P

artic

ipat

ing

Mun

icip

ality

with

in th

eAu

thor

ity’s

area

of j

urisd

ictio

n an

d m

ay in

clud

e ci

tizen

s as w

ell a

s ele

cted

mem

bers

of m

unic

ipal

cou

ncils

.

Colle

ctiv

ely,

the

appo

inte

d M

embe

rs c

ompr

ise th

e Au

thor

ity, a

nd fo

r the

purp

oses

of t

his b

y-la

w a

re a

lso re

ferr

ed to

as t

he G

ener

al M

embe

rshi

p.

b)Te

rm o

f Mem

ber A

ppoi

ntm

ents

In a

ccor

danc

e w

ith S

ectio

n 14

of t

he A

ct, a

Mem

ber s

hall

be a

ppoi

nted

for a

term

of u

p to

four

yea

rs a

t the

disc

retio

n of

the

appo

intin

g m

unic

ipal

cou

ncil;

such

term

beg

inni

ng a

t the

firs

t mee

ting

of th

e Au

thor

ity fo

llow

ing

his o

r her

appo

intm

ent a

nd e

ndin

g im

med

iate

ly b

efor

e th

e fir

st m

eetin

g of

the

Auth

ority

follo

win

g th

e ap

poin

tmen

t of h

is or

her

repl

acem

ent.

The

Secr

etar

y-Tr

easu

rer s

hall

notif

y th

e ap

prop

riate

mun

icip

ality

in a

dvan

ce o

fth

e ex

pira

tion

date

of a

ny M

embe

r’s te

rm, u

nles

s not

ified

by

the

mun

icip

ality

of t

he M

embe

r’s re

appo

intm

ent o

r the

app

oint

men

t of h

is or

her r

epla

cem

ent.

A M

embe

r is e

ligib

le fo

r rea

ppoi

ntm

ent.

A M

embe

r can

be

repl

aced

by

a Pa

rtic

ipat

ing

Mun

icip

ality

at t

he m

unic

ipal

ity’s

disc

retio

n pr

ior

to th

e en

d of

thei

r ter

m.

Boar

d of

Dire

ctor

s

2.1

Mem

bers

hip

of th

e O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

incl

udes

8 m

unic

ipal

ities

: Tow

nshi

p of

As

phod

el-N

orw

ood,

Tow

nshi

p of

Cav

an M

onag

han,

To

wns

hip

of D

ouro

-Dum

mer

City

of K

awar

tha

Lake

s,

Tow

nshi

p of

Oto

nabe

e-So

uth

Mon

agha

n, C

ity o

f Pe

terb

orou

gh, T

owns

hip

of S

elw

yn, a

nd M

unic

ipal

ity o

f Tr

ent H

ills.

2.2

The

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity B

oard

of

Dire

ctor

s com

prise

s all

mem

bers

app

oint

ed b

y th

e re

spec

tive

coun

cils

of p

artic

ipat

ing

mun

icip

aliti

es.

Base

d on

Sec

tion

2(21

) of t

he C

onse

rvat

ion

Auth

oriti

es

Act,

the

mun

icip

aliti

es c

urre

ntly

app

oint

the

follo

win

g nu

mbe

r of m

embe

rs:

Tow

nshi

p of

Asp

hode

l-Nor

woo

d 1

mem

ber

Tow

nshi

p of

Cav

an M

onag

han

1 m

embe

r To

wns

hip

of D

ouro

-Dum

mer

1

mem

ber

City

of K

awar

tha

Lake

s 1

mem

ber

Tow

nshi

p of

Oto

nabe

e-So

uth

Mon

agha

n 1

mem

ber

City

of P

eter

boro

ugh

3 m

embe

rs

Tow

nshi

p of

Sel

wyn

2

mem

bers

M

unic

ipal

ity o

f Tre

nt H

ills

1 m

embe

r

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

with

resp

ect t

o m

embe

r ap

poin

tmen

ts a

nd te

rm o

f app

oint

men

t an

d sp

ecifi

cally

list

the

mem

ber

mun

icip

aliti

es a

nd th

e nu

mbe

r of

mem

bers

eac

h ar

e en

title

d to

app

oint

.

Cons

olid

ate

the

lang

uage

from

the

Gove

rnan

ce B

y-la

w T

empl

ate

with

re

spec

t to

the

pow

ers o

f the

gen

eral

m

embe

rshi

p w

ith th

e la

ngua

ge fr

om th

e O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s with

resp

ect t

o th

e Ro

les a

nd

Resp

onsib

ilitie

s of t

he B

oard

of D

irect

ors

sect

ion.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

with

resp

ect t

o m

embe

r ac

coun

tabi

lity,

app

licab

le le

gisla

tion,

and

re

latio

nshi

p be

twee

n m

embe

rs a

nd st

aff.

c)Po

wer

s of t

he G

ener

al M

embe

rshi

p

Subj

ect t

o th

e Ac

t and

oth

er a

pplic

able

legi

slatio

n, th

e Ge

nera

l

2.3

The

tota

l num

ber o

f mem

bers

of t

he A

utho

rity

and

the

num

ber o

f mem

bers

that

eac

h pa

rtic

ipat

ing

49

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 11

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Mem

bers

hip

is em

pow

ered

with

out r

estr

ictio

n to

exe

rcise

all

of th

e po

wer

s pre

scrib

ed to

the

Auth

ority

und

er th

e Ac

t. In

add

ition

to th

e po

wer

s of a

n au

thor

ity u

nder

s.21

of t

he A

ct fo

r the

pur

pose

s of

acco

mpl

ishin

g its

obj

ects

, as r

efer

ence

d in

the

intr

oduc

tion

of th

is By

-law

m

odel

, the

pow

ers o

f the

Gen

eral

Mem

bers

hip

incl

ude

but a

re n

ot li

mite

d to

: i.Ap

prov

ing

by re

solu

tion,

the

crea

tion

of C

omm

ittee

s and

/or

Advi

sory

Boa

rds,

the

mem

bers

ther

eof a

nd th

e te

rms o

f ref

eren

cefo

r the

se C

omm

ittee

s and

/or A

dviso

ry B

oard

s;ii.

Appo

intin

g a

Chie

f Adm

inist

rativ

e O

ffice

r and

/or S

ecre

tary

-Tr

easu

rer;

iii.

Term

inat

ing

the

serv

ices

of t

he C

hief

Adm

inist

rativ

e O

ffice

r and

/or

Secr

etar

y-Tr

easu

rer.

iv.

Appr

ovin

g es

tabl

ishin

g an

d im

plem

entin

g re

gula

tions

, pol

icie

s and

prog

ram

s;v.

Awar

ding

con

trac

ts o

r agr

eem

ents

whe

re th

e ap

prov

al o

f the

Auth

ority

is re

quire

d un

der t

he A

utho

rity’

s pur

chas

ing

polic

y.

mun

icip

ality

may

app

oint

, sha

ll be

adj

uste

d as

re

quire

d to

ens

ure

com

plia

nce

with

the

Cons

erva

tion

Auth

oriti

es A

ct, S

ectio

n 2(

1)(2

) of t

he m

unic

ipal

ities

th

at a

re p

artic

ipat

ing

mun

icip

aliti

es c

hang

e or

the

popu

latio

n of

a p

artic

ipat

ing

mun

icip

ality

cha

nges

.

2.4

Mem

bers

hip

is in

effe

ct fo

r the

app

oint

men

t ter

m o

f th

e m

unic

ipal

ity a

nd se

ctio

n 14

(4) o

f the

Con

serv

atio

n Au

thor

ities

Act

.

Role

s and

Res

pons

ibili

ties o

f the

Boa

rd o

f Dire

ctor

s

The

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity B

oard

is

acco

unta

ble

to th

e pu

blic

for t

he su

cces

sful

ope

ratio

n of

the

Auth

ority

. In

gen

eral

term

s, th

e Bo

ard

of D

irect

ors s

hall

appr

ove

all p

olic

ies a

nd p

roce

dure

s of t

he O

tona

bee

Regi

on

Cons

erva

tion

Auth

ority

, app

rove

the

budg

et a

nd g

ener

al le

vy,

give

dire

ctio

n on

prio

rity

of p

rogr

ams a

nd p

roje

cts a

nd b

e ge

nera

lly re

spon

sible

for o

ther

mat

ters

as r

equi

red

by th

e Co

nser

vatio

n Au

thor

ities

Act

and

Reg

ulat

ions

.

vi.

Appo

intin

g an

Exe

cutiv

e Co

mm

ittee

and

del

egat

e to

the

Com

mitt

eean

y of

its p

ower

s exc

ept:

i.Th

e te

rmin

atio

n of

the

serv

ices

of t

he C

hief

Adm

inist

rativ

eO

ffice

r and

/or S

ecre

tary

-Tre

asur

er,

ii.Th

e po

wer

to ra

ise m

oney

, and

iii.

The

pow

er to

ent

er in

to c

ontr

acts

or a

gree

men

ts o

ther

than

thos

e co

ntra

cts o

r agr

eem

ents

as a

re n

eces

saril

y in

cide

ntal

toth

e w

orks

app

rove

d by

the

Auth

ority

.iv

.Ap

prov

ing

by re

solu

tion,

any

new

cap

ital p

roje

ct o

f the

Auth

ority

;

3.1

Boar

d of

Dire

ctor

s Man

dato

ry R

espo

nsib

ilitie

s

The

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity is

bou

nd

by th

e Co

nser

vatio

n Au

thor

ities

Act

.

•Se

ctio

n 20

of t

he C

onse

rvat

ion

Auth

oriti

es A

ctde

fines

the

obje

ctiv

es o

f a C

onse

rvat

ion

Auth

ority

as fo

llow

s:“T

he o

bjec

tives

of a

n au

thor

ity a

re to

est

ablis

h an

dun

dert

ake,

in th

e ar

ea o

ver w

hich

it h

asju

risdi

ctio

n, a

pro

gram

des

igne

d to

furt

her t

heco

nser

vatio

n, re

stor

atio

n, d

evel

opm

ent a

nd

50

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 12

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

vii.

Appr

ovin

g by

reso

lutio

n, th

e m

etho

d of

fina

ncin

g an

y ne

w c

apita

lpr

ojec

ts;

viii.

App

rovi

ng d

etai

ls on

bud

get a

lloca

tions

on

any

new

or e

xist

ing

capi

tal p

roje

cts;

ix.

Appr

ovin

g of

the

tota

l bud

get f

or th

e en

suin

g ye

ar, a

nd a

ppro

ving

the

levi

es to

be

paid

by

the

Part

icip

atin

g M

unic

ipal

ities

;x.

Rece

ivin

g an

d ap

prov

ing

the

Fina

ncia

l Sta

tem

ents

and

Rep

ort o

f the

Audi

tor f

or th

e pr

eced

ing

year

;xi

.Au

thor

izing

the

borr

owin

g of

fund

s on

the

prom

issor

y no

te o

f the

Auth

ority

in a

ccor

danc

e w

ith su

bsec

tion

3(5)

of t

he A

ct;

xii.

Appr

ovin

g by

reso

lutio

n, a

ny p

ropo

sed

expr

opria

tion

of la

nd o

rdi

spos

ition

of l

and,

subj

ect t

o th

e re

quire

men

ts u

nder

the

Act;

xiii.

App

rovi

ng p

erm

its o

r ref

usin

g pe

rmiss

ion

as m

ay b

e re

quire

d un

der

any

regu

latio

ns m

ade

unde

r Sec

tion

28 o

f the

Act

[CA

SPEC

IFIC

IFAP

PLIC

ABLE

: inc

ludi

ng th

e de

lega

tion

of th

is re

spon

sibili

ty to

Chi

efAd

min

istra

tive

Offi

cer c

onsis

tent

with

Reg

ulat

ion

XXX]

;xi

v. H

oldi

ng h

earin

gs re

quire

d fo

r the

pur

pose

of r

evie

win

g pe

rmit

appl

icat

ions

, and

adv

ising

eve

ry a

pplic

ant o

f the

ir rig

ht to

app

eal

the

deci

sion

to th

e M

inist

er o

f Nat

ural

Res

ourc

es a

nd F

ores

try

thro

ugh

the

Min

ing

and

Land

s Trib

unal

;

d)M

embe

r Acc

ount

abili

ty

Part

icip

atin

g M

unic

ipal

ities

app

oint

Mem

bers

to th

e Au

thor

ity a

s the

ir re

pres

enta

tives

. Mem

bers

hav

e th

e re

spon

sibili

ties o

f Dire

ctor

s of t

he

corp

orat

ion

that

is th

e Au

thor

ity. W

hile

the

adm

inist

ratio

n is

resp

onsib

le

for t

he d

ay-t

o-da

y op

erat

ions

, the

Gen

eral

Mem

bers

hip

is re

spon

sible

for

mat

ters

of g

over

nanc

e, e

nsur

ing

com

plia

nce

with

app

licab

le le

gisla

tion,

an

d en

surin

g ap

prop

riate

pol

icie

s are

in p

lace

and

for f

inan

cial

soun

dnes

s of

the

Auth

ority

.

man

agem

ent o

f nat

ural

reso

urce

s oth

er th

an g

as,

oil,

coal

and

min

eral

s.”

•Se

ctio

n 21

of t

he C

onse

rvat

ion

Auth

oriti

es A

ctsp

ecifi

cally

out

lines

the

pow

ers o

f a C

onse

rvat

ion

Auth

ority

to a

ccom

plish

its o

bjec

tives

:O

Th

e po

wer

to st

udy

the

wat

ersh

ed a

ndde

velo

p an

app

ropr

iate

reso

urce

m

anag

emen

t pro

gram

; O

Ac

quire

and

/or d

ispos

e of

land

s;O

Co

llabo

rate

and

ent

er in

to a

gree

men

ts w

ithla

ndow

ners

, gov

ernm

ents

and

or

gani

zatio

ns;

O

Cont

rol t

he fl

ow o

f sur

face

wat

ers;

O

Alte

r the

cou

rse

of a

ny w

ater

way

;O

De

velo

p th

eir l

ands

for r

ecre

atio

nal

purp

oses

; O

Ge

nera

lly, t

o do

all

such

act

s as a

rene

cess

ary

for t

he d

ue c

arry

ing

out o

f any

pr

ojec

t.

3.2

Func

tions

of t

he B

oard

of D

irect

ors

Subj

ect t

o th

e Co

nser

vatio

n Au

thor

ities

Act

, the

Boa

rd

focu

s is t

o fo

rm, i

mpl

emen

t and

mon

itor a

ll po

licie

s of

the

Auth

ority

in a

dditi

on to

a n

umbe

r of o

ther

sp

ecifi

ed fu

nctio

ns a

s fol

low

s:

•U

pdat

e as

requ

ired

or re

com

men

d ne

w p

olic

ies o

fth

e Au

thor

ity n

ot c

over

ed in

thes

e re

solu

tions

;•

Appr

ove

the

Audi

ted

Fina

ncia

l Sta

tem

ents

for t

he

51

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 13

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

All M

embe

rs h

ave

the

resp

onsib

ility

to b

e gu

ided

by

and

adhe

re to

the

Code

of C

ondu

ct (A

ppen

dix

1) a

nd C

onfli

ct o

f Int

eres

t Pol

icy

(App

endi

x 2)

, as

ado

pted

by

the

Auth

ority

.

Mem

bers

are

resp

onsib

le fo

r:

i.At

tend

ing

all m

eetin

gs o

f the

Aut

horit

y;ii.

Und

erst

andi

ng th

e pu

rpos

e, fu

nctio

n an

d re

spon

sibili

ties o

f the

auth

ority

;iii

.Be

ing

fam

iliar

with

the

Auth

ority

’s st

atut

ory

and

othe

r leg

alob

ligat

ions

;iv

.W

ith th

e ad

min

istra

tion,

sett

ing

stra

tegi

c di

rect

ion

for t

heAu

thor

ity.

e)Ap

plic

able

Leg

isla

tion

In a

dditi

on to

the

Act,

the

Mem

bers

are

subj

ect t

o ot

her l

egisl

atio

n in

clud

ing,

but

not

lim

ited

to:

•M

unic

ipal

Con

flict

of I

nter

est A

ct•

Mun

icip

al F

reed

om o

f Inf

orm

atio

n an

d Pr

otec

tion

of P

rivac

y Ac

t

If an

y pa

rt o

f the

by-

law

con

flict

s with

any

pro

visio

n of

the

Mun

icip

al

Conf

lict o

f Int

eres

t Act

or t

he M

unic

ipal

Fre

edom

of I

nfor

mat

ion

and

Prot

ectio

n of

Priv

acy

Act o

r a p

rovi

sion

of a

regu

latio

n m

ade

unde

r one

of

thos

e ac

ts, t

he p

rovi

sion

of th

at a

ct o

r reg

ulat

ion

prev

ails.

f)Re

latio

nshi

p Be

twee

n M

embe

rs a

nd S

taff

The

Gene

ral M

embe

rshi

p re

lies o

n th

e Ch

ief A

dmin

istra

tive

Offi

cer a

nd/o

r Se

cret

ary-

Trea

sure

r to

man

age

the

oper

atio

ns o

f the

org

aniza

tion,

in

clud

ing

all e

mpl

oyee

s of t

he A

utho

rity.

The

Chi

ef A

dmin

istra

tive

Offi

cer

and/

or S

ecre

tary

Tre

asur

er is

acc

ount

able

to th

e Au

thor

ity, w

orki

ng

coop

erat

ivel

y to

ach

ieve

the

goal

s est

ablis

hed

by th

e Au

thor

ity.

prec

edin

g ye

ar;

•Pa

ss a

bor

row

ing

reso

lutio

n fo

r a sp

ecifi

ed a

mou

ntfo

r the

pur

pose

s of t

he A

utho

rity

and

auth

orizi

ngth

e ap

poin

ted

signi

ng o

ffice

rs to

sign

not

es a

sre

quire

d to

impl

emen

t thi

s bor

row

ing;

•Ap

prov

e th

e bu

dget

and

the

gene

ral l

evy

appo

rtio

nmen

t to

mem

ber m

unic

ipal

ities

for t

heAu

thor

ity fo

r the

ens

uing

yea

r;•

Appr

ove

fee

sche

dule

s;•

Supe

rvise

the

activ

ities

of a

ny S

tand

ing

Com

mitt

ees

and

delib

erat

e on

any

of t

heir

reco

mm

enda

tions

;•

Rece

ive

dele

gatio

ns o

n be

half

of th

e Au

thor

ity;

•Co

nsid

er re

ques

ts fo

r gra

nts o

r don

atio

ns fr

omgr

oups

out

side

the

Auth

ority

;•

With

resp

ect t

o st

affin

g, th

e Bo

ard

of D

irect

ors i

sso

lely

resp

onsib

le fo

r rec

ruiti

ng, h

iring

, eva

luat

ing,

dism

issin

g, d

eter

min

ing

annu

al sa

lary

, and

perf

orm

ance

eva

luat

ions

for t

he C

hief

Adm

inist

rativ

e O

ffice

r/Se

cret

ary-

Trea

sure

r;•

Appr

ove

the

acqu

isitio

n an

d/or

disp

ositi

on o

f rea

lpr

oper

ty, i

nclu

ding

long

-ter

m le

ases

of l

and;

•Ap

prov

e an

y st

rate

gies

or a

ctio

ns to

miti

gate

signi

fican

t risk

s to

the

Auth

ority

;•

The

Boar

d an

d CA

O/S

ecre

tary

-Tre

asur

er sh

are

the

follo

win

g re

spon

sibili

ties i

n th

at th

ere

com

men

datio

ns c

ome

from

the

CAO

/ Sec

reta

ry-

Trea

sure

r but

the

appr

oval

com

es fr

om th

e Bo

ard

52

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 14

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

The

Gene

ral M

embe

rshi

p w

ill e

nsur

e th

at a

pro

cess

exi

sts f

or re

gula

r pe

rfor

man

ce e

valu

atio

ns o

f the

Chi

ef A

dmin

istra

tive

Offi

cer a

nd/o

r Se

cret

ary-

Trea

sure

r. [C

A SP

ECIF

IC: A

dditi

onal

gui

delin

es m

ay b

e ad

ded

as

requ

ired]

incl

udin

g; se

ttin

g th

e ke

y pe

rfor

man

ce o

bjec

tives

fo

r the

CAO

/Sec

reta

ry-T

reas

urer

; set

ting

hum

an

reso

urce

pol

icie

s tha

t hav

e a

finan

cial

impa

ct o

n th

e bu

dget

; and

sett

ing

staf

f sal

ary

sche

dule

s and

pla

ns

as p

art o

f the

ann

ual b

udge

t pro

cess

.

2.O

ffice

rs

The

Offi

cers

of t

he A

utho

rity,

and

thei

r res

pect

ive

resp

onsib

ilitie

s, sh

all b

e:

Chai

r •

Is a

Mem

ber o

f the

Aut

horit

y;•

Pres

ides

at a

ll m

eetin

gs o

f the

Gen

eral

Mem

bers

hip

(and

Exe

cutiv

eCo

mm

ittee

if a

pplic

able

);•

Calls

spec

ial m

eetin

gs if

nec

essa

ry;

•Ac

ts a

s a p

ublic

spok

espe

rson

on

beha

lf of

the

Gene

ral M

embe

rshi

p;•

Serv

es a

s sig

ning

offi

cer f

or th

e Au

thor

ity;

•En

sure

s rel

evan

t inf

orm

atio

n an

d po

licie

s are

bro

ught

to th

eAu

thor

ity’s

atte

ntio

n;•

Keep

s the

Gen

eral

Mem

bers

hip

appr

ised

of si

gnifi

cant

issu

es in

atim

ely

fash

ion;

•Pe

rfor

ms o

ther

dut

ies w

hen

dire

cted

to d

o so

by

reso

lutio

n of

the

Auth

ority

.

Dutie

s of O

ffice

rs

8.1

Chai

r of t

he B

oard

The

Chai

r of t

he A

utho

rity

shal

l pro

vide

dire

ctio

n fo

r al

l pha

ses o

f the

Aut

horit

y’s a

ctiv

ities

and

shal

l see

th

at a

ll bu

sines

s is c

ondu

cted

in a

fair

and

just

man

ner,

and

shal

l in

part

icul

ar:

•Pr

esid

e at

all

mee

tings

of t

he A

utho

rity

and

ensu

res

mee

ting

proc

edur

es a

re a

dher

ed to

;•

Serv

e as

ex

offic

io m

embe

r of a

ll Co

mm

ittee

s(e

xcep

t for

the

Nom

inat

ing

Com

mitt

ee) a

nd sh

all

have

full

votin

g po

wer

;•

Serv

e as

a si

gnin

g of

ficer

for t

he O

tona

bee

Regi

onCo

nser

vatio

n Au

thor

ity;

•Re

pres

ent t

he A

utho

rity

at p

ublic

func

tions

tow

hich

it is

invi

ted

and

at w

hich

it sh

ould

hav

ere

pres

enta

tion

and

acts

as a

pub

lic sp

okes

pers

on;

•W

ork

in p

artn

ersh

ip a

nd p

rovi

des d

irect

ion

and

supp

ort a

s may

be

requ

ire to

the

CAO

/ Sec

reta

ry-

Trea

sure

r to

ensu

re p

olic

ies,

pro

gram

s, a

nd•

proj

ects

ado

pted

by

the

Auth

ority

and

/or

Cons

olid

ate

the

desc

riptio

n of

the

dutie

s of

offi

cers

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Ad

min

istra

tive

Polic

ies.

As a

gov

erna

nce

docu

men

t it

is no

t ne

cess

ary

to in

clud

e Ro

les a

nd

Resp

onsib

ilitie

s of S

taff

as fo

und

in th

e O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s, th

ese

will

be

rem

oved

.

53

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 15

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

pres

crib

ed b

y le

gisla

tion

are

impl

emen

ted;

•

Carr

y ou

t suc

h ot

her r

elat

ed d

utie

s as m

ay b

edi

rect

ed fr

om ti

me

to ti

me

by th

e Au

thor

ity.

Vice

-Cha

ir(s)

•Is

/are

a M

embe

r(s)

of t

he A

utho

rity;

•At

tend

s all

mee

tings

of t

he A

utho

rity

(and

Exe

cutiv

e Co

mm

ittee

ifap

plic

able

);•

Carr

ies o

ut a

ssig

nmen

ts a

s req

uest

ed b

y th

e Ch

air;

•U

nder

stan

ds th

e re

spon

sibili

ties o

f the

Cha

ir an

d ac

ts a

s Cha

irim

med

iate

ly u

pon

the

deat

h, in

capa

city

to a

ct, a

bsen

ce o

r res

igna

tion

of th

e Ch

air u

ntil

such

tim

e as

a n

ew C

hair

is ap

poin

ted

or u

ntil

the

Chai

r res

umes

his/

her d

utie

s;•

Serv

es a

s a si

gnin

g of

ficer

for t

he A

utho

rity.

Chie

f Adm

inist

rativ

e O

ffice

r (CA

O)

Resp

onsib

ilitie

s of t

he C

AO a

s ass

igne

d by

the

Auth

ority

incl

ude,

but

are

no

t lim

ited

to th

e fo

llow

ing:

•Is

an

empl

oyee

of t

he A

utho

rity;

•At

tend

s all

mee

tings

of t

he G

ener

al M

embe

rshi

p (a

nd E

xecu

tive

Com

mitt

ee if

app

licab

le) o

r des

igna

tes a

n ac

ting

CAO

if n

ot a

vaila

ble;

8.2

Vice

-Cha

ir of

the

Boar

d

The

Vice

-Cha

ir of

the

Auth

ority

shal

l ass

ist th

e Ch

air i

n al

l way

s pos

sible

and

shal

l in

part

icul

ar:

•U

nder

stan

d th

e re

spon

sibili

ties o

f the

Boa

rd C

hair

and

acts

as C

hair

in th

e ab

senc

e an

d/or

resig

natio

nof

the

Chai

r unt

il su

ch ti

me

as a

new

Cha

ir is

appo

inte

d or

unt

il th

e Ch

air r

esum

es d

utie

s;•

Atte

nd a

ll Bo

ard

mee

tings

;•

Serv

e as

a si

gnin

g of

ficer

for t

he O

tona

bee

Regi

onCo

nser

vatio

n Au

thor

ity;

•Re

pres

ent t

he A

utho

rity

at p

ublic

func

tions

and

act

sas

a p

ublic

spok

espe

rson

upo

n th

e re

ques

t of t

heCh

air;

•Ca

rry

out s

uch

othe

r rel

ated

dut

ies a

s may

be

dire

cted

from

tim

e to

tim

e by

the

Auth

ority

.

Role

s and

Res

pons

ibili

ties o

f the

Chi

ef A

dmin

istr

ativ

e O

ffice

r/ S

ecre

tary

-Tre

asur

er

The

Boar

d of

Dire

ctor

s rel

ies o

n th

e CA

O/S

ecre

tary

-Tr

easu

rer t

o in

spire

, lea

d an

d m

anag

e th

e O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

. Th

e CA

O w

ill fo

rge

a st

rong

par

tner

ship

with

the

Boar

d, w

orki

ng c

oope

rativ

ely

to a

chie

ve th

e go

als o

f the

Oto

nabe

e Re

gion

Con

serv

atio

n

54

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 16

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

•W

orks

in c

lose

col

labo

ratio

n w

ith th

e Ch

air a

nd V

ice-

Chai

r(s)

and

keep

s the

m a

ppris

ed o

f rel

evan

t inf

orm

atio

n an

d sig

nific

ant i

ssue

s in

a tim

ely

fash

ion;

•De

velo

ps a

stra

tegi

c pl

an fo

r app

rova

l by

the

Gene

ral M

embe

rshi

pan

d Im

plem

ents

shor

t and

long

-ran

ge g

oals

and

obje

ctiv

es;

•Is

resp

onsib

le fo

r the

man

agem

ent o

f the

ope

ratio

ns o

f the

Aut

horit

y,in

clud

ing

all s

taff

and

prog

ram

s of t

he A

utho

rity;

•En

sure

s res

olut

ions

of t

he A

utho

rity

are

impl

emen

ted

in a

tim

ely

fash

ion;

•De

velo

ps a

nd m

aint

ains

effe

ctiv

e re

latio

nshi

ps a

nd e

nsur

es g

ood

com

mun

icat

ions

with

Par

ticip

atin

g M

unic

ipal

ities

, fed

eral

and

prov

inci

al g

over

nmen

t min

istrie

s/ag

enci

es, I

ndig

enou

s com

mun

ities

,ot

her c

onse

rvat

ion

auth

oriti

es, C

onse

rvat

ion

Ont

ario

, sta

keho

lder

s,co

mm

unity

gro

ups a

nd a

ssoc

iatio

ns;

•Se

rves

as a

sign

ing

offic

er fo

r the

Aut

horit

y.[C

A SP

ECIF

IC: O

ther

resp

onsib

ilitie

s may

be

incl

uded

as r

equi

red]

Secr

etar

y-Tr

easu

rer

•Is

an

empl

oyee

of t

he A

utho

rity;

•Fu

lfills

the

requ

irem

ents

of t

he S

ecre

tary

-Tre

asur

er a

s def

ined

in th

eAc

t;

•At

tend

s all

mee

tings

of t

he G

ener

al M

embe

rshi

p (a

nd E

xecu

tive

Com

mitt

ee, i

f app

licab

le);

•Is

the

cust

odia

n of

the

Corp

orat

e Se

al;

•Se

rves

as a

sign

ing

offic

er fo

r the

Aut

horit

y.

Auth

ority

.

6.1

Func

tions

of t

he C

hief

Adm

inis

trat

ive

Off

icer

/ Se

cret

ary-

Trea

sure

r Su

bjec

t to

the

Cons

erva

tion

Auth

oriti

es A

ct, t

he C

AO/

Secr

etar

y-Tr

easu

rer f

ocus

is to

man

age

and

adm

inist

er

all p

olic

es o

f the

Aut

horit

y in

add

ition

to a

num

ber o

f ot

her s

peci

fic fu

nctio

ns a

s fol

low

s:

•Ac

ts a

s Sec

reta

ry-T

reas

urer

of t

he B

oard

inac

cord

ance

with

the

Cons

erva

tion

Auth

oriti

es A

ct;

•Se

rves

as a

sign

ing

offic

er fo

r the

Oto

nabe

e Re

gion

Cons

erva

tion

Auth

ority

;•

Atte

nds a

ll Bo

ard

mee

tings

;•

Keep

s the

Cha

ir an

d Vi

ce-C

hair

appr

ised

ofsig

nific

ant i

ssue

s in

a tim

ely

fash

ion;

•En

sure

s all

polic

ies,

pro

cedu

res,

pro

ject

s, bu

dget

s,le

gisla

tion,

and

reso

lutio

ns in

pla

ce o

r pas

sed

by th

eBo

ard

are

adhe

red

to;

•Te

nds t

o th

e da

y-to

-day

requ

irem

ents

, det

ails

and

man

agem

ent o

f sta

ff an

d pr

ogra

ms o

f the

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity;

•Ac

ts a

s pub

lic sp

okes

pers

on fo

r ORC

A in

the

abse

nce

of th

e Ch

air a

nd/o

r Vic

e-Ch

air o

f the

Boa

rdor

as a

gree

d up

on;

•De

velo

ps a

nd m

aint

ains

effe

ctiv

e re

latio

nshi

ps a

ndco

mm

unic

atio

ns w

ith w

ater

shed

mun

icip

aliti

es,

othe

r Con

serv

atio

n Au

thor

ities

, Con

serv

atio

n

55

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 17

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

CAO

/ Gen

eral

Man

ager

/Sec

reta

ry-T

reas

urer

[CA

SPEC

IFIC

: The

dut

ies o

f the

Chi

ef A

dmin

istra

tive

Offi

cer a

nd G

ener

al

Man

ager

/Sec

reta

ry-T

reas

urer

may

be

com

bine

d an

d as

signe

d to

a si

ngle

po

sitio

n, in

whi

ch c

ase

the

pers

on w

ill b

e an

Offi

cer c

alle

d th

e CA

O/S

ecre

tary

-Tre

asur

er, o

r, in

the

case

of s

ome

auth

oriti

es, t

he

Gene

ral M

anag

er/S

ecre

tary

-Tre

asur

er.]

[CA

SPEC

IFIC

: Eac

h CA

shou

ld u

se th

e te

rms w

ithin

the

by-la

w a

s the

y ar

e us

ed w

ithin

the

CA. F

or e

xam

ple,

Sou

th N

atio

n do

es n

ot h

ave

a CA

O,

they

hav

e a

com

bine

d ro

le o

f Gen

eral

Man

ager

/Sec

reta

ry-T

reas

urer

. Th

roug

hout

this

sam

ple

by-la

w, t

he te

rm “

Secr

etar

y-Tr

easu

rer”

is u

sed,

as

that

is th

e ro

le d

efin

ed in

the

Act.]

Ont

ario

, Fed

eral

/ Pro

vinc

ial g

over

nmen

t mem

bers

, an

d co

mm

unity

gro

ups;

•

Recr

uit,

hire

, dism

iss, e

valu

ate

and

prov

ide

gene

ral

dire

ctio

n to

all

staf

f;•

Impl

emen

t app

rove

d sa

lary

sche

dule

and

set

hum

an re

sour

ces p

olic

ies t

hat h

ave

no d

olla

r im

pact

on th

e bu

dget

;•

Revi

ew a

nd m

onito

r the

per

form

ance

of t

heor

gani

zatio

nal s

truc

ture

to e

nsur

e re

leva

nce

to c

ore

prog

ram

s and

serv

ices

and

impl

emen

t str

uctu

ral

chan

ges a

s req

uire

d.

Role

s and

Res

pons

ibili

ties o

f Sta

ff Th

e O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

staf

f are

ac

coun

tabl

e fo

r del

iver

ing

prog

ram

s, se

rvic

es, a

nd

appr

oval

s to

the

mem

ber m

unic

ipal

ities

and

the

gene

ral

publ

ic in

a m

anne

r tha

t em

phas

izes c

usto

mer

serv

ice,

pu

blic

eng

agem

ent a

nd so

lutio

ns-b

ased

app

roac

hes.

7.1

Func

tions

of S

taff

Subj

ect t

o th

e Co

nser

vatio

n Au

thor

ities

Act

, the

staf

f of

the

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity fo

cus

is on

the

oper

atio

nal t

asks

that

are

requ

ired

to

supp

ort a

nd d

eliv

er th

e se

rvic

es a

nd p

rogr

ams

man

date

d by

the

Boar

d, in

add

ition

to o

ther

spec

ific

func

tions

as f

ollo

ws:

•To

und

erta

ke re

sear

ch a

nd d

evel

op p

rogr

ams a

ndpr

ovid

e ad

vice

on

the

vario

us p

olic

ies a

nd p

roje

cts

56

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 18

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

of th

e O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

; •

To c

arry

out

dut

ies a

s req

uire

d to

und

erta

ke th

eva

rious

legi

slativ

e re

quire

men

ts m

anda

ted/

legi

slate

d un

der t

he C

onse

rvat

ion

Auth

oriti

es A

ct;

•To

ens

ure

com

plia

nce

with

the

Regu

latio

ns o

f the

Wor

kpla

ce S

afet

y an

d In

sura

nce

Boar

d, th

eO

ccup

atio

nal H

ealth

and

Saf

ety

Act a

nd O

RCA

Term

s of E

mpl

oym

ent a

s app

rove

d/ a

men

ded

from

tim

e to

tim

e.

3.Ab

senc

e of

Cha

ir an

d Vi

ce-C

hair(

s)

In th

e ev

ent o

f the

abs

ence

of t

he C

hair

and

Vice

-Cha

ir(s)

from

any

mee

ting,

the

mem

bers

shal

l app

oint

an

Actin

g Ch

air w

ho, f

or th

e pu

rpos

es o

f tha

tm

eetin

g ha

s all

the

pow

ers a

nd sh

all p

erfo

rm a

ll th

e du

ties o

f the

Cha

ir.

8.3

Abse

nce

of th

e Ch

air a

nd V

ice-

Chai

r

In th

e ab

senc

e of

the

Chai

r and

Vic

e-Ch

air f

rom

any

m

eetin

g, th

e m

embe

rs p

rese

nt sh

all a

ppoi

nt a

n ac

ting

Chai

r, w

ho fo

r the

pur

pose

s of t

hat m

eetin

g ha

s all

the

pow

ers a

nd sh

all p

erfo

rm a

ll th

e du

ties o

f the

Cha

ir.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

4.M

axim

um T

erm

for C

hair

and

Vice

-Cha

ir(s)

[CA

SPEC

IFIC

: Som

e CA

’s im

pose

a m

axim

um n

umbe

r of t

erm

s tha

t a C

hair

and/

or V

ice-

chai

r are

elig

ible

to st

and

for r

e-el

ectio

n to

the

sam

e of

fice.

Itha

s bee

n no

ted

that

this

is no

t out

lined

in th

e Ac

t]

Inse

rt a

new

des

crip

tion

that

the

term

of

Chai

r and

Vic

e-Ch

air a

re fo

r a 1

yea

r and

th

ere

are

no re

stric

tions

on

re-

appo

intm

ent

5.Re

pres

enta

tives

to C

onse

rvat

ion

Ont

ario

Cou

ncil

[CA

SPEC

IFIC

: A C

A ca

n ap

poin

t rep

rese

ntat

ives

by

Reso

lutio

n of

the

Gene

ral

Mem

bers

hip

or b

y po

sitio

n in

the

by-la

w. F

ollo

win

g is

sugg

este

d w

ordi

ng if

this

is to

be

incl

uded

in th

e By

-law

] The

Aut

horit

y m

ay a

ppoi

nt u

p to

thre

eRe

pres

enta

tives

to C

onse

rvat

ion

Ont

ario

Cou

ncil

(“Co

unci

l”),

desig

nate

d as

Votin

g De

lega

te a

nd A

ltern

ate(

s). C

ounc

il w

ill c

onsis

t of t

he V

otin

g De

lega

tes

appo

inte

d by

eac

h M

embe

r Con

serv

atio

n Au

thor

ity. T

he V

otin

g De

lega

te a

nd

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate.

Inse

rt th

at it

is th

e po

licy

of th

e Au

thor

ity th

at it

s re

pres

enta

tives

to C

onse

rvat

ion

Ont

ario

Co

unci

l are

app

oint

ed a

nnua

lly.

57

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 19

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Alte

rnat

es sh

all b

e re

gist

ered

with

Con

serv

atio

n O

ntar

io a

nnua

lly.

6.El

ectio

n of

Cha

ir an

d Vi

ce-C

hairs

The

elec

tion

of th

e Ch

air a

nd o

ne o

r mor

e Vi

ce-C

hairs

shal

l be

held

[tim

ing

isCA

SPE

CIFI

C in

acc

orda

nce

with

the

Act:

at th

e fir

st m

eetin

g he

ld e

ach

year

or

at su

ch o

ther

mee

ting

as m

ay b

e sp

ecifi

ed] i

n ac

cord

ance

with

the

Auth

ority

’s Pr

oced

ures

for E

lect

ion

of O

ffice

rs (A

ppen

dix

3).

Adop

t ORC

A Go

vern

ance

&

Adm

inist

rativ

e Po

licie

s dire

ctio

n th

at

Chai

r and

Vic

e-Ch

air s

hall

be e

lect

ed a

t th

e an

nual

mee

ting

whi

ch sh

all b

e he

ld

befo

re M

arch

1st

.

7.Ap

poin

tmen

t of A

udito

r

The

Gene

ral M

embe

rshi

p sh

all a

ppoi

nt a

n au

dito

r for

the

com

ing

year

[tim

ing

is CA

SPE

CIFI

C, ty

pica

lly a

t the

Ann

ual M

eetin

g] in

acc

orda

nce

with

Sect

ion

38 o

f the

Act

.

Audi

tor,

Solic

itor,

Bank

er

Subj

ect t

o sa

tisfa

ctor

y pe

rfor

man

ce a

nd re

ason

able

fees

, the

Au

thor

ity w

ill a

nnua

lly a

ppoi

nt th

e sa

me

audi

tor,

solic

itor a

nd

bank

er a

t the

Ann

ual M

eetin

g.

Adop

t the

ORC

A Go

vern

ance

and

Ad

min

istra

tive

Polic

ies p

rovi

sions

for t

he

appo

intm

ent o

f Aud

itor

8.Ap

poin

tmen

t of F

inan

cial

Inst

itutio

n

The

Gene

ral M

embe

rshi

p sh

all a

ppoi

nt a

fina

ncia

l ins

titut

ion

to a

ct a

s the

Auth

ority

’s ba

nker

by

Reso

lutio

n [fr

eque

ncy

and

timin

g is

CA S

PECI

FIC]

Audi

tor,

Solic

itor,

Bank

er

Subj

ect t

o sa

tisfa

ctor

y pe

rfor

man

ce a

nd re

ason

able

fees

, the

Au

thor

ity w

ill a

nnua

lly a

ppoi

nt th

e sa

me

audi

tor,

solic

itor a

nd

bank

er a

t the

Ann

ual M

eetin

g.

Adop

t the

ORC

A Go

vern

ance

and

Ad

min

istra

tive

Polic

ies p

rovi

sions

for t

he

appo

intm

ent o

f a F

inan

cial

Inst

itutio

n

9.Ap

poin

tmen

t of S

olic

itor

[CA

SPEC

IFIC

: som

e CA

s app

oint

thei

r sol

icito

rs a

nnua

lly. E

.g.:

The

Gene

ral M

embe

rshi

p sh

all a

ppoi

nt a

solic

itor(

s) to

act

as t

he A

utho

rity’

sle

gal c

ouns

el b

y Re

solu

tion

[freq

uenc

y an

d tim

ing

is CA

SPE

CIFI

C].

[CA

SPEC

IFIC

: Som

e CA

’s a

lso se

t out

rule

s for

app

oint

men

t of a

solic

itor i

nth

is se

ctio

n]

Audi

tor,

Solic

itor,

Bank

er

Subj

ect t

o sa

tisfa

ctor

y pe

rfor

man

ce a

nd re

ason

able

fees

, the

Au

thor

ity w

ill a

nnua

lly a

ppoi

nt th

e sa

me

audi

tor,

solic

itor a

nd

bank

er a

t the

Ann

ual M

eetin

g.

Adop

t the

ORC

A Go

vern

ance

and

Ad

min

istra

tive

Polic

ies p

rovi

sions

for t

he

appo

intm

ent o

f a S

olic

itor

10.

Fina

ncia

l Sta

tem

ents

and

Rep

ort o

f the

Aud

itor

The

Gene

ral M

embe

rshi

p sh

all r

ecei

ve a

nd a

ppro

ve th

e Au

dite

d Fi

nanc

ial

Audi

tor’s

Rep

ort

The

Auth

ority

will

be

pres

ente

d w

ith th

e Au

dito

r’s re

port

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

and

Inse

rt th

e re

quire

men

t tha

t the

Aud

itor’s

repo

rt is

58

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 20

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Stat

emen

ts a

nd R

epor

t of t

he A

udito

r ann

ually

for t

he p

revi

ous y

ear [

CA

SPEC

IFIC

: tim

ing

of th

is sh

ould

be

spec

ified

in th

e By

-law

].

The

Auth

ority

shal

l for

war

d co

pies

of t

he A

udite

d Fi

nanc

ial S

tate

men

ts a

nd

Repo

rt o

f the

Aud

itor t

o Pa

rtic

ipat

ing

Mun

icip

aliti

es a

nd th

e M

inist

er o

f N

atur

al R

esou

rces

and

For

estr

y in

acc

orda

nce

with

Sec

tion

38 o

f the

Act

and

w

ill m

ake

the

Audi

ted

Fina

ncia

l Sta

tem

ents

ava

ilabl

e to

the

publ

ic. [

CA

SPEC

IFIC

: the

sect

ion

coul

d sp

ecify

that

the

Audi

ted

Fina

ncia

l Sta

tem

ents

w

ill b

e in

clud

ed in

an

Annu

al R

epor

t, th

e Au

thor

ity’s

web

site,

etc

.]

with

in si

x m

onth

s fol

low

ing

year

-end

re

quire

d to

be

pres

ente

d w

ithin

six

mon

ths f

ollo

win

g th

e ye

ar-e

nd.

11.B

orro

win

g Re

solu

tion

If re

quire

d, th

e Au

thor

ity sh

all e

stab

lish

a bo

rrow

ing

reso

lutio

n by

Mar

ch 3

1of

eac

h ye

ar a

nd su

ch re

solu

tion

shal

l be

in fo

rce

until

it is

supe

rsed

ed b

yan

othe

r bor

row

ing

reso

lutio

n.

12.0

Bo

rrow

ing

Reso

lutio

n

The

Auth

ority

will

est

ablis

h a

borr

owin

g re

solu

tion

by

Mar

ch 3

1, o

f eac

h ye

ar a

nd su

ch re

solu

tion

will

be

in

forc

e un

til it

is su

pers

eded

by

anot

her b

orro

win

g re

solu

tion.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

12.L

evy

Not

ice

The

levy

due

to th

e Au

thor

ity fr

om p

artic

ipat

ing

mun

icip

aliti

es sh

all b

eco

mm

unic

ated

to th

ose

mun

icip

aliti

es in

acc

orda

nce

with

the

Act a

nd a

nyap

plic

able

Reg

ulat

ions

.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

13.S

igni

ng O

ffic

ers

All d

eeds

, tra

nsfe

rs, a

ssig

nmen

ts, c

ontr

acts

, and

obl

igat

ions

ent

ered

into

by

the

Auth

ority

shal

l be

signe

d by

the

signi

ng o

ffice

rs o

f the

Aut

horit

y, a

sfo

llow

s:

[CA

SPEC

IFIC

: The

By-

law

mus

t des

igna

te si

gnin

g of

ficer

s. T

ypic

ally

, tw

oO

ffice

rs m

ust s

ign

signi

fican

t con

trac

ts, a

gree

men

ts, e

tc. A

utho

rity

to si

gnce

rtai

n ty

pes o

f agr

eem

ents

may

be

dele

gate

d to

a si

ngle

sign

ing

offic

er a

s

13.0

Si

gnin

g O

ffic

ers

13.1

Th

e sig

ning

offi

cers

of t

he O

tona

bee

Regi

on

Cons

erva

tion

Auth

ority

shal

l be

the

Chai

r, Vi

ce-C

hair,

CA

O/ S

ecre

tary

-Tre

asur

er a

nd th

e M

anag

er, C

orpo

rate

Se

rvic

es n

otin

g th

at c

hequ

es to

a m

axim

um o

f $25

,000

w

ill b

e sig

ned

by a

ny tw

o of

the

four

sign

ing

offic

ers

whi

le c

hequ

es fo

r mor

e th

an $

25,0

00 w

ill b

e sig

ned

by

at le

ast o

ne o

f the

Cha

ir or

Vic

e-Ch

air a

nd o

ne o

f the

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

59

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 21

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

appr

opria

te (P

urch

ase

Ord

ers,

etc

.)]

Sign

ing

auth

ority

that

was

aut

horiz

ed b

y an

y pr

evio

us A

dmin

istra

tion

Regu

latio

n or

By-

law

is su

pers

eded

by

this

by-la

w.

CAO

/Sec

reta

ry-T

reas

urer

or M

anag

er, C

orpo

rate

Se

rvic

es.

Sign

ing

Offi

cers

will

not

sign

any

che

que

paya

ble

to th

emse

lves

.

13.2

Th

e sig

ning

offi

cers

for t

he p

aym

ents

of m

anda

tory

em

ploy

ee re

late

d co

sts (

i.e. r

emitt

ance

s for

inco

me

tax,

em

ploy

men

t ins

uran

ce, C

anad

a Pe

nsio

n Pl

an, a

nd

prem

ium

s for

pen

sion,

ben

efits

and

WSI

B) sh

all b

e an

y tw

o sig

ning

offi

cers

pro

vide

d th

at th

e am

ount

of t

he

paym

ent h

as b

een

appr

oved

in th

e bu

dget

.

13.3

Al

l dee

ds, t

rans

fers

, ass

ignm

ents

, con

trac

ts a

nd

oblig

atio

ns e

nter

ed in

to b

y th

e Au

thor

ity w

ill b

e sig

ned

by o

ne o

f the

Cha

ir or

Vic

e-Ch

air a

nd th

e CA

O/

Secr

etar

y-Tr

easu

rer o

r Man

ager

, Cor

pora

te S

ervi

ces

13.4

Th

e sig

ning

offi

cers

are

em

pow

ered

to a

utho

rize

tran

sfer

of f

unds

.

14.E

xecu

tive

Com

mitt

ee

The

Auth

ority

may

app

oint

an

exec

utiv

e co

mm

ittee

at t

he fi

rst m

eetin

g of

the

Gene

ral M

embe

rshi

p ea

ch y

ear i

n ac

cord

ance

with

the

Sect

ion

19 o

f the

Act a

nd S

ectio

n 1(

c)(x

v) o

f thi

s by-

law

.

4.0

Exec

utiv

e Co

mm

ittee

4.1

Com

posi

tion

As a

gen

eral

rule

, the

Exe

cutiv

e Co

mm

ittee

is to

be

com

prise

d of

five

(5) m

embe

rs, w

hich

shal

l inc

lude

the

Chai

r, Vi

ce-C

hair

and

thre

e (3

) dire

ctor

s. T

he C

hair

and

Vice

-Cha

ir of

the

Auth

ority

shal

l ser

ve a

s the

Cha

ir an

d Vi

ce-C

hair

of th

e Ex

ecut

ive

Com

mitt

ee. I

n al

l cas

es th

e Co

mm

ittee

com

posit

ion

shal

l inc

lude

the

3 m

unic

ipal

re

pres

enta

tives

app

oint

ed to

the

Boar

d by

the

City

of

Pete

rbor

ough

. Th

e co

mpo

sitio

n an

d vo

ting

right

s of

the

Com

mitt

ee sh

all b

e ba

sed

on th

e fo

llow

ing

Adop

t the

ORC

A Go

vern

ance

and

Ad

min

istra

tive

Polic

ies.

60

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 22

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

repr

esen

tatio

nal p

rinci

ples

:

1.In

cas

es w

here

the

busin

ess o

f the

Exe

cutiv

eCo

mm

ittee

per

tain

s to

(a) m

atte

r(s)

with

in th

ege

ogra

phic

al li

mits

of t

he C

ity o

f Pet

erbo

roug

h, th

eCo

mm

ittee

shal

l be

com

prise

d of

five

(5) m

embe

rsin

clud

ing

the

thre

e (3

) app

oint

ed b

y th

e Ci

ty o

fPe

terb

orou

gh.

All m

embe

rs, i

nclu

ding

the

Chai

rsh

all h

ave

one

(1) v

ote.

2.In

cas

es w

here

the

busin

ess o

f the

Exe

cutiv

eCo

mm

ittee

per

tain

s to

(a) m

atte

r(s)

out

side

the

geog

raph

ical

lim

its o

f the

City

of P

eter

boro

ugh,

the

Com

mitt

ee sh

all b

e co

mpr

ised

of si

x (6

) mem

bers

with

vot

ing

right

s as f

ollo

ws:

2.1

One

(1) o

f the

thre

e (3

) rep

rese

ntat

ives

from

the

City

of P

eter

boro

ugh

shal

l ser

ve a

s Cha

ir of

th

e m

eetin

g an

d sh

all n

ot b

e en

title

d to

vot

e.

The

rem

aini

ng fi

ve (5

) mem

bers

shal

l inc

lude

th

e tw

o (2

) mem

bers

app

oint

ed b

y th

e Ci

ty a

nd

thre

e (3

) app

oint

ed fr

om o

utsid

e th

e Ci

ty.

The

mem

bers

shal

l be

entit

led

to o

ne (1

) vot

e on

th

e m

atte

r(s)

bef

ore

the

Com

mitt

ee.

If th

e Ch

air o

f the

Boa

rd is

not

a m

embe

r fro

m th

e Ci

ty, t

he C

omm

ittee

shal

l app

oint

a m

embe

r fr

om th

e Ci

ty to

serv

e as

Cha

ir fo

r the

m

eetin

g(s)

and

the

Chai

r of t

he B

oard

shal

l act

as

a v

otin

g m

embe

r. 2.

2 In

all

inst

ance

s, th

e co

mpo

sitio

n of

the

Com

mitt

ee sh

all b

e co

mpr

ised

of th

e m

embe

r,

61

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 23

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

or m

embe

rs in

the

case

of T

he T

owns

hip

of

Selw

yn, f

or a

ny m

atte

r bef

ore

the

Com

mitt

ee

that

falls

with

in th

e ge

ogra

phic

al li

mits

of t

he

mun

icip

ality

; and

2.

3 W

hen

nece

ssar

y, th

e CA

O/S

ecre

tary

-Tre

asur

er

in c

onsu

ltatio

n w

ith th

e Ch

air o

f the

Boa

rd

shal

l mak

e ap

prop

riate

cha

nges

to th

e co

mpo

sitio

n of

the

com

mitt

ee to

ens

ure

the

repr

esen

tatio

nal c

ompo

sitio

n of

the

com

mitt

ee

for a

ny m

eetin

gs th

at p

erta

in to

mat

ters

ou

tsid

e th

e ge

ogra

phic

lim

its o

f the

City

of

Pete

rbor

ough

com

plie

s with

the

prov

ision

s of

subs

ectio

n 2.

2 ab

ove.

N

otic

e of

an

Exec

utiv

e Co

mm

ittee

mee

ting

and

the

com

posit

ion

of th

e Co

mm

ittee

for t

hat

mee

ting

shal

l be

give

n to

all

Boar

d m

embe

rs a

t le

ast 5

day

s prio

r to

the

date

of t

he m

eetin

g.

4.2

Pow

ers a

nd F

unct

ions

of t

he E

xecu

tive

Com

mitt

ee

The

Exec

utiv

e Co

mm

ittee

shal

l hav

e th

e de

lega

ted

pow

ers t

o;

(a)

Adm

inist

er th

e im

plem

enta

tion

of R

egul

atio

ns

pass

ed u

nder

Sec

tion

28(1

) of t

he C

onse

rvat

ion

Auth

oriti

es A

ct, i

n ac

cord

ance

with

the

Act a

nd

appr

oved

Pol

icie

s and

Pro

cedu

res a

s est

ablis

hed

by th

e Au

thor

ity; R

SO c

. C27

, 28(

2)

(b)

Adm

inist

er th

e im

plem

enta

tion

of a

ll Au

thor

ity

plan

revi

ew fu

nctio

ns re

late

d to

resp

onsib

ilitie

s

62

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 24

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

unde

r the

Con

serv

atio

n Au

thor

ities

Act

, the

Pl

anni

ng A

ct, t

he P

rovi

ncia

l Pol

icy

Stat

emen

t and

an

y ot

her p

lann

ing

serv

ices

that

may

be

defin

ed

by A

gree

men

t or M

emor

andu

m(s

) of

Und

erst

andi

ng w

hich

may

exi

st b

etw

een

the

Auth

ority

and

oth

er a

genc

ies o

r mun

icip

aliti

es;

RSO

c. C

27, 3

1(d)

(c

) In

the

even

t tha

t the

Aut

horit

y do

es n

ot m

eet i

n an

y gi

ven

mon

th, t

he E

xecu

tive

Com

mitt

ee m

ay,

durin

g th

at m

onth

aut

horiz

e th

e en

terin

g in

to

cont

ract

s or a

gree

men

ts th

at a

re n

eces

saril

y in

cide

ntal

to th

e w

orks

app

rove

d by

the

Auth

ority

; RSO

c. C

27, 3

1(d)

(iii),

or m

ay b

e ur

gent

an

d “t

ime

sens

itive

”.

15.A

dvis

ory

Boar

ds a

nd O

ther

Com

mitt

ees

In a

ccor

danc

e w

ith S

ectio

n 18

(2) o

f the

Act

, the

Aut

horit

y sh

all e

stab

lish

such

advi

sory

boa

rds a

s req

uire

d by

regu

latio

n an

d m

ay e

stab

lish

such

oth

erad

viso

ry b

oard

s or c

omm

ittee

s as i

t con

sider

s app

ropr

iate

to st

udy

and

repo

rt o

n sp

ecifi

c m

atte

rs.

The

Gene

ral M

embe

rshi

p sh

all a

ppro

ve th

e te

rms o

f ref

eren

ce fo

r all

such

advi

sory

boa

rds a

nd c

omm

ittee

s, w

hich

shal

l inc

lude

the

role

, the

freq

uenc

yof

mee

tings

and

the

num

ber o

f mem

bers

requ

ired.

Reso

lutio

ns a

nd p

olic

ies g

over

ning

the

oper

atio

n of

the

Auth

ority

shal

l be

obse

rved

in a

ll ad

viso

ry b

oard

and

com

mitt

ee m

eetin

gs.

Each

adv

isory

boa

rd o

r com

mitt

ee sh

all r

epor

t to

the

Gene

ral M

embe

rshi

p,

Audi

t Com

mitt

ee

5.1

Co

mpo

sitio

n

The

Audi

t Com

mitt

ee sh

all b

e co

mpr

ised

of th

ree

mem

bers

app

oint

ed a

t the

ann

ual m

eetin

g.

5.2

Dutie

s & R

espo

nsib

ilitie

s of t

he A

udit

Com

mitt

ee

The

Audi

t Com

mitt

ee’s

role

is to

act

in a

n ob

ject

ive,

in

depe

nden

t cap

acity

as a

liai

son

betw

een

the

audi

tor,

man

agem

ent a

nd th

e Bo

ard

of D

irect

ors,

and

to

ensu

re th

e au

dito

r has

a fa

cilit

y to

con

sider

and

di

scus

s gov

erna

nce

and

audi

t iss

ues w

ith p

artie

s not

di

rect

ly re

spon

sible

for o

pera

tions

.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

63

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 25

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

pres

entin

g an

y re

com

men

datio

ns m

ade

by th

e ad

viso

ry b

oard

or c

omm

ittee

.

The

date

s of a

ll ad

viso

ry b

oard

and

com

mitt

ee m

eetin

gs sh

all b

e m

ade

avai

labl

e to

all

Mem

bers

of t

he A

utho

rity.

[CA

SPEC

IFIC

: a li

st o

f sta

ndin

g ad

viso

ry b

oard

s and

com

mitt

ees t

hat m

ust b

e ap

poin

ted,

cou

ld b

e in

clud

ed h

ere

or a

s an

Appe

ndix

, whi

ch m

ay b

e am

ende

d fr

om ti

me

to ti

me.

]

The

Audi

t Com

mitt

ee’s

resp

onsib

ilitie

s inc

lude

:

a)Pr

ovid

ing

over

sight

of t

he fi

nanc

ial r

epor

ting

proc

ess,

the

audi

t pro

cess

, the

syst

em o

f int

erna

lco

ntro

ls an

d co

mpl

ianc

e w

ith la

ws a

nd re

gula

tions

;b)

Revi

ewin

g th

e dr

aft f

inan

cial

stat

emen

ts p

repa

red

by m

anag

emen

t and

mak

e re

com

men

datio

n to

the

Boar

d re

gard

ing

acce

ptan

ce o

r rej

ectio

n;c)

Mak

ing

know

n to

the

audi

tor a

ny is

sues

of

disc

losu

re, c

orpo

rate

gov

erna

nce,

frau

d or

ille

gal

acts

, non

-com

plia

nce

with

law

s or r

egul

ator

yre

quire

men

ts th

at a

re k

now

n to

them

, whe

re su

chm

atte

rs m

ay im

pact

the

finan

cial

stat

emen

ts o

rau

dito

r’s re

port

;d)

Revi

ewin

g an

d re

port

ing

on su

ch o

ther

mat

ters

as

may

be

assig

ned

to th

e Co

mm

ittee

by

the

Boar

d.

24.0

Ap

poin

tmen

t of C

omm

ittee

24.1

Th

e Au

thor

ity o

r the

Exe

cutiv

e Co

mm

ittee

may

ap

poin

t fro

m ti

me

to ti

me

othe

r com

mitt

ees o

r ad

viso

ry b

oard

s fro

m a

mon

g its

ow

n m

embe

rs, o

r ot

herw

ise, t

o st

udy

and

repo

rt to

it o

n a

subj

ect o

ver

whi

ch th

e Au

thor

ity o

r the

Exe

cutiv

e Co

mm

ittee

has

ju

risdi

ctio

n.

24.2

Co

mm

ittee

mee

tings

shal

l be

calle

d at

the

requ

est o

f th

e Ch

air o

r by

any

two

(2) o

ther

mem

bers

of t

he

Com

mitt

ee.

64

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 26

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

16.R

emun

erat

ion

of M

embe

rs

[CA

SPEC

IFIC

, sug

gest

ed w

ordi

ng o

nly:

]

The

Auth

ority

shal

l est

ablis

h a

per-

diem

rate

from

tim

e to

tim

e to

be

paid

toM

embe

rs fo

r att

enda

nce

at G

ener

al M

eetin

gs a

nd A

dviso

ry B

oard

or

Com

mitt

ee m

eetin

gs, a

nd a

t suc

h ot

her b

usin

ess f

unct

ions

as m

ay b

e fr

omtim

e to

tim

e re

ques

ted

by th

e Ch

air,

thro

ugh

the

Secr

etar

y-Tr

easu

rer.

Inad

ditio

n, a

n ho

nora

rium

may

be

appr

oved

by

the

Auth

ority

for t

he C

hair

and

Vice

-cha

ir(s)

as c

ompe

nsat

ion

for t

heir

addi

tiona

l res

pons

ibili

ties.

A si

ngle

per-

diem

will

be

paid

for a

tten

danc

e at

mor

e th

an o

ne m

eetin

g if

they

occ

urco

nsec

utiv

ely

on th

e sa

me

day.

The

Auth

ority

shal

l rei

mbu

rse

Mem

bers

’ rea

sona

ble

trav

el e

xpen

ses i

ncur

red

for t

he p

urpo

se o

f att

endi

ng m

eetin

gs a

nd/o

r fun

ctio

ns o

n be

half

of th

eAu

thor

ity. A

per

-kilo

met

re ra

te to

be

paid

for u

se o

f a p

erso

nal v

ehic

le sh

all

be a

ppro

ved

by R

esol

utio

n of

the

Gene

ral M

embe

rshi

p fr

om ti

me-

to-t

ime.

Requ

ests

for s

uch

reim

burs

emen

ts sh

all b

e su

bmitt

ed w

ithin

a ti

mel

y fa

shio

nan

d sh

all b

e co

nsist

ent w

ith C

anad

a Re

venu

e Ag

ency

gui

delin

es.

14.0

Pe

r Die

ms a

nd E

xpen

ses

14.1

Th

e Au

thor

ity sh

all e

stab

lish

a pe

r die

m a

llow

ance

fr

om ti

me

to ti

me

and

this

allo

wan

ce w

ill a

pply

to th

e Ch

air,

Vice

-Cha

ir an

d Di

rect

ors f

or se

rvic

e to

the

Auth

ority

in a

tten

danc

e at

Aut

horit

y Bo

ard

of

Dire

ctor

s mee

tings

, Sta

ndin

g Co

mm

ittee

Mee

tings

, Ex

ecut

ive

Com

mitt

ee M

eetin

gs a

nd a

t suc

h ot

her

mee

tings

as m

ay b

e fr

om ti

me

to ti

me

requ

este

d by

th

e Ch

air a

nd/o

r aut

horiz

ed b

y th

e Au

thor

ity th

roug

h th

e CA

O/ S

ecre

tary

-Tre

asur

er.

14.2

Th

e Au

thor

ity C

hair

shal

l rec

eive

an

hono

rariu

m a

s au

thor

ized

by th

e Au

thor

ity.

14.3

Al

l per

die

m a

llow

ance

s, tr

avel

exp

ense

s and

al

low

ance

s sha

ll be

in a

ccor

danc

e w

ith th

e O

MB

Ord

er

or a

ppro

val b

y th

e O

MB

14.4

A

per d

iem

will

be

paid

for e

ach

sepa

rate

mee

ting

atte

nded

, unl

ess t

he m

eetin

gs a

re c

oncu

rren

t and

at

the

sam

e lo

catio

n in

clud

ing

thos

e w

here

no

quor

um is

pr

esen

t.

14.5

Th

e Au

thor

ity w

ill re

imbu

rse

mem

bers

trav

el e

xpen

ses

incu

rred

for t

he p

urpo

se o

f att

endi

ng m

eetin

gs a

nd/o

r fu

nctio

ns o

n be

half

of th

e Au

thor

ity.

14.6

W

here

the

Boar

d ha

s con

sider

ed it

app

ropr

iate

to se

ek

the

appr

oval

of t

he O

MB

to a

djus

t the

per

die

m

allo

wan

ce o

r the

Cha

ir’s h

onor

ariu

m, a

nd th

e O

MB

has

give

n its

app

rova

l, th

e ne

w p

er d

iem

allo

wan

ce a

nd

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

Rem

ove

the

refe

renc

e to

the

OM

B as

ap

prov

al fr

om th

e O

MB

is no

long

er

requ

ired.

65

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 27

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Chai

r’s h

onor

ariu

m w

ill n

ot c

ome

into

effe

ct u

ntil

afte

r th

e ne

xt m

unic

ipal

ele

ctio

n.

17.R

ecor

ds R

eten

tion

The

Auth

ority

shal

l kee

p fu

ll an

d ac

cura

te re

cord

s inc

ludi

ng, b

ut n

ot li

mite

dto

:i.

Min

utes

of a

ll m

eetin

gs o

f the

Aut

horit

y, in

clud

ing

regi

strie

s of

stat

emen

ts o

f int

eres

ts in

acc

orda

nce

with

the

Mun

icip

al C

onfli

ct o

fIn

tere

st A

ct;

ii.As

sets

, lia

bilit

ies,

rece

ipts

and

disb

urse

men

ts o

f the

Aut

horit

y an

dFi

nanc

ial S

tate

men

ts a

nd R

epor

ts o

f the

Aud

itors

;iii

.Hu

man

Res

ourc

es F

iles f

or a

ll em

ploy

ees a

nd M

embe

rs a

s app

licab

le;

iv.

Wor

kpla

ce H

ealth

and

Saf

ety

docu

men

ts in

clud

ing

wor

kpla

cein

spec

tions

, wor

kpla

ce a

ccid

ents

, inv

estig

atio

ns, e

tc.;

v.El

ectr

onic

Com

mun

icat

ions

incl

udin

g em

ails

vi.

Cont

ract

s and

Agr

eem

ents

ent

ered

into

by

the

Auth

ority

;vi

i.St

rate

gic

Plan

s and

oth

er d

ocum

ents

pro

vidi

ng o

rgan

izatio

nal d

irect

ion

viii.

Proj

ects

of t

he A

utho

rity;

oTe

chni

cal S

tudi

es a

nd d

ata

gath

ered

in su

ppor

t of P

rogr

ams o

f the

Auth

ority

;o

Lega

l Pro

ceed

ings

invo

lvin

g th

e Au

thor

ity;

oIn

cide

nts o

f per

sona

l inj

ury

or p

rope

rty

dam

age

invo

lvin

g th

eAu

thor

ity a

nd m

embe

rs o

f the

pub

lic.

Such

reco

rds s

hall

be re

tain

ed a

nd p

rote

cted

in a

ccor

danc

e w

ith a

ll ap

plic

able

law

s and

the

Reco

rds R

eten

tion

Polic

y of

the

Auth

ority

as

appr

oved

by

the

Gene

ral M

embe

rshi

p fr

om ti

me-

to-t

ime.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

66

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 28

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

18.R

ecor

ds A

vaila

ble

to P

ublic

Reco

rds o

f the

Aut

horit

y sh

all b

e m

ade

avai

labl

e to

the

publ

ic, s

ubje

ct to

requ

irem

ents

of t

he M

unic

ipal

Fre

edom

of I

nfor

mat

ion

and

Prot

ectio

n of

Pers

onal

Priv

acy

Act (

MFI

PPA)

.

The

Auth

ority

shal

l des

igna

te a

Mem

ber o

r a c

omm

ittee

of M

embe

rs to

act

as h

ead

of th

e Au

thor

ity fo

r the

pur

pose

s of M

FIPP

A.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

19.B

y-la

w R

evie

w

In a

ccor

danc

e w

ith th

e Ac

t, th

ese

by-la

ws s

hall

be re

view

ed b

y th

e Au

thor

ityto

ens

ure

the

by-la

ws a

re in

com

plia

nce

with

the

Act a

nd a

ny o

ther

rele

vant

law

. The

Gen

eral

Mem

bers

hip

shal

l rev

iew

the

by-la

ws o

n a

regu

lar b

asis

toen

sure

bes

t man

agem

ent p

ract

ices

in g

over

nanc

e ar

e be

ing

follo

wed

[CA

SPEC

IFIC

: a m

inim

um n

umbe

r of y

ears

for s

uch

revi

ew m

ust b

e in

clud

ed in

aCA

’s B

y-la

w to

com

ply

with

Sec

tion

19.1

of t

he A

ct. C

A’s h

ave

reco

mm

ende

da

min

imum

of b

etw

een

two

and

five

year

s].

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate.

Rec

omm

end

that

a

revi

ew o

ccur

no

late

r tha

n ev

ery

four

ye

ars.

20.B

y-la

w A

vaila

ble

to P

ublic

In a

ccor

danc

e w

ith th

e Ac

t, th

e Au

thor

ity sh

all m

ake

its b

y-la

ws a

vaila

ble

toth

e pu

blic

on

the

Auth

ority

’s w

ebsit

e. B

y-la

ws s

hall

also

be

avai

labl

e fo

rre

view

by

any

mem

ber o

f the

pub

lic a

t the

Aut

horit

y’s a

dmin

istra

tion

cent

reor

pro

vide

d in

alte

rnat

ive

form

ats,

in a

ccor

danc

e w

ith th

e Ac

cess

ibili

ty fo

rO

ntar

ians

with

Disa

bilit

ies A

ct, i

f req

uest

ed b

y in

tere

sted

par

ties.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

21.E

nfor

cem

ent o

f By-

law

s and

Pol

icie

s

The

Mem

bers

shal

l res

pect

and

adh

ere

to a

ll ap

plic

able

by-

law

s and

pol

icie

s(fo

r exa

mpl

e, th

e Co

de o

f Con

duct

and

Con

flict

of I

nter

est)

. The

Aut

horit

ym

ay ta

ke re

ason

able

mea

sure

s to

enfo

rce

its b

y-la

ws a

nd p

olic

ies,

incl

udin

g

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate.

The

bas

ic p

roce

dure

s fo

r enf

orce

men

t as p

rese

nted

will

be

adop

ted.

67

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 29

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

the

enfo

rcem

ent m

echa

nism

s und

er th

e M

unic

ipal

Con

flict

of I

nter

est A

ct.

[CA

SPEC

IFIC

: The

pro

cedu

re fo

r enf

orce

men

t will

var

y am

ong

CA’s

. As a

m

inim

um, t

he p

roce

dure

shou

ld in

clud

e:

- an

inve

stig

atio

n w

ill b

e co

nduc

ted

rega

rdin

g th

e al

lege

d br

each

; -

an o

ppor

tuni

ty w

ill b

e pr

ovid

ed to

the

affe

cted

mem

ber t

o re

spon

d to

the

alle

gatio

n;

- th

e fin

ding

s of t

he in

vest

igat

ion

and

the

affe

cted

mem

ber’s

resp

onse

will

be

com

mun

icat

ed to

the

Gene

ral M

embe

rshi

p in

a c

lose

d m

eetin

g;

- th

e ap

poin

ting

mun

icip

ality

shal

l be

notif

ied

of th

e ou

tcom

e of

the

inve

stig

atio

n

22.I

ndem

nific

atio

n of

Mem

bers

, Offi

cers

and

Em

ploy

ees

The

Auth

ority

und

erta

kes a

nd a

gree

s to

inde

mni

fy a

nd sa

ve h

arm

less

its

Mem

bers

, Offi

cers

and

Em

ploy

ees a

nd th

eir h

eirs

and

lega

l rep

rese

ntat

ives

,re

spec

tivel

y, fr

om a

nd a

gain

st a

ll co

sts,

char

ges a

nd e

xpen

ses,

incl

udin

g al

lam

ount

s pai

d to

sett

le a

n ac

tion

or sa

tisfy

any

judg

emen

t, re

ason

ably

incu

rred

by

any

such

Mem

ber,

Offi

cer o

r Em

ploy

ee in

resp

ect o

f any

civ

il,cr

imin

al o

r adm

inist

rativ

e ac

tion

or p

roce

edin

g to

whi

ch a

ny su

ch M

embe

r,O

ffice

r or E

mpl

oyee

is m

ade

a pa

rty

by re

ason

of b

eing

a M

embe

r, O

ffice

r or

Empl

oyee

of t

he A

utho

rity

(exc

ept i

n re

spec

t of a

n ac

tion

by o

r on

beha

lf of

the

Auth

ority

to p

rocu

re a

judg

men

t in

its fa

vour

) if;

•su

ch M

embe

r, O

ffice

r or E

mpl

oyee

act

ed h

ones

tly, i

n go

od fa

ith w

itha

view

to th

e be

st in

tere

sts o

f the

Aut

horit

y an

d w

ithin

the

scop

e of

such

Mem

ber's

, Offi

cer's

or E

mpl

oyee

's du

ties a

nd re

spon

sibili

ties,

and,

•in

the

case

of a

crim

inal

or a

dmin

istra

tive

actio

n or

pro

ceed

ing

that

isen

forc

ed b

y a

mon

etar

y pe

nalty

that

such

Mem

ber,

Offi

cer o

r

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

68

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 30

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Empl

oyee

had

reas

onab

le g

roun

ds fo

r bel

ievi

ng th

at th

e co

nduc

t was

la

wfu

l.

C.

Mee

ting

Proc

edur

es

[Not

e: T

he M

eetin

g Pr

oced

ures

incl

uded

in th

is sa

mpl

e By

-law

are

re

pres

enta

tive

of th

ose

in u

se b

y a

num

ber o

f CAs

. The

y ar

e in

tend

ed a

s a

guid

elin

e an

d m

ay b

e m

odifi

ed a

s req

uire

d by

an

indi

vidu

al C

A, a

s lon

g as

the

CA’s

ado

pted

pro

cedu

res c

ompl

y w

ith th

e re

quire

men

ts o

utlin

ed in

Sec

tion

19.1

of

the

Cons

erva

tion

Auth

oriti

es A

ct.]

The

Mee

ting

Proc

edur

es b

elow

gov

erni

ng th

e pr

oced

ure

of th

e Au

thor

ity

shal

l be

obse

rved

in E

xecu

tive

Com

mitt

ee a

nd A

dviso

ry B

oard

mee

tings

, as

far a

s the

y ar

e ap

plic

able

, and

the

wor

ds E

xecu

tive

Com

mitt

ee o

r Ad

viso

ry B

oard

may

be

subs

titut

ed fo

r the

wor

d Au

thor

ity a

s app

licab

le

1.Ru

les o

f Pro

cedu

re

In a

ll m

atte

rs o

f pro

cedu

re n

ot sp

ecifi

cally

dea

lt w

ith u

nder

the

Act

and

this

By-la

w, t

he c

urre

nt e

ditio

n of

[CA

SPEC

IFIC

: Rob

ert’s

Rul

es o

fO

rder

, Bou

rinot

’s R

ules

of O

rder

or o

ther

gen

eral

ly a

ccep

ted

rule

s of

proc

edur

e] sh

all b

e bi

ndin

g.

The

Auth

ority

may

cho

ose

to c

ondu

ct it

s bus

ines

s as a

com

mitt

ee o

fth

e w

hole

.

19.0

M

eetin

g Pr

oced

ures

19.1

Th

e Au

thor

ity w

ill n

orm

ally

con

duct

its b

usin

ess a

s a

Com

mitt

ee o

f the

Who

le.

19.2

Th

e Au

thor

ity w

ill c

ondu

ct b

usin

ess i

n ac

cord

ance

with

Ro

bert

’s Ru

les o

f Ord

er.

19.3

Th

e Au

thor

ity w

ill o

bser

ve th

e fo

llow

ing

proc

edur

es

for d

iscus

sion/

deb

ate

on a

ny m

atte

r com

ing

befo

re it

:

•A

mem

ber w

ill b

e re

cogn

ized

by th

e Ch

air p

rior t

osp

eaki

ng;

•W

here

two

or m

ore

mem

bers

rise

to sp

eak,

the

Chai

r sha

ll de

signa

te th

e m

embe

r who

has

the

floor

, who

shal

l be

the

mem

ber w

ho in

the

opin

ion

of th

e Ch

air w

as fi

rst r

ecog

nize

d;•

All q

uest

ions

and

poi

nts o

f disc

ussio

n sh

all b

edi

rect

ed th

roug

h th

e Ch

air;

•W

here

a m

otio

n is

pres

ente

d, it

shal

l be

mov

edan

d se

cond

ed b

efor

e de

bate

;•

No

mem

ber s

hall

spea

k m

ore

than

onc

e to

the

sam

e qu

estio

n w

ithou

t lea

ve fr

om th

e Ch

air,

exce

pt in

exp

lana

tion

of a

mat

eria

l par

t of t

hesp

eech

and

whe

n no

new

mat

ter i

s int

rodu

ced;

•An

y m

embe

r may

ask

a q

uest

ion

of th

e pr

evio

ussp

eake

r thr

ough

the

Chai

r;

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

69

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 31

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

•Th

e m

embe

r who

has

pre

sent

ed a

mot

ion,

oth

erth

an a

mot

ion

to a

men

d or

disp

ose

of a

mot

ion,

may

spea

k ag

ain

to th

e m

otio

n im

med

iate

ly b

efor

eth

e Ch

air p

uts t

he m

otio

n to

a v

ote;

•W

hen

a m

otio

n is

unde

r deb

ate,

no

mot

ion

shal

lbe

rece

ived

oth

er th

an a

mot

ion

to a

men

d, to

defe

r act

ion,

to re

fer t

he q

uest

ion,

to ta

ke a

vot

e,to

adj

ourn

or t

o ex

tend

the

hour

of c

losin

g th

epr

ocee

ding

s;•

Whe

n a

mot

ion

is un

der c

onsid

erat

ion,

onl

y on

eam

endm

ent i

s per

mitt

ed a

t a ti

me.

19.4

If

a Bo

ard

Mem

ber,

unab

le to

be

in a

tten

danc

e at

any

re

gula

r sch

edul

ed m

eetin

g, w

ishes

to b

ring

to th

e at

tent

ion

of th

e Bo

ard

any

addi

tiona

l inf

orm

atio

n or

op

inio

n pe

rtai

ning

to a

n ag

enda

item

, the

mem

ber

shal

l add

ress

in w

ritin

g to

the

Chai

r suc

h co

rres

pond

ence

prio

r to

the

star

t of t

he m

eetin

g. T

he

corr

espo

nden

ce sh

all b

e re

ad b

y th

e CA

O/ S

ecre

tary

-Tr

easu

rer w

ithou

t com

men

t or e

xpla

natio

n.

2.N

otic

e of

Mee

ting

The

Gene

ral M

embe

rshi

p sh

all a

ppro

ve a

sche

dule

for r

egul

ar m

eetin

gsin

adv

ance

. The

Sec

reta

ry-T

reas

urer

shal

l sen

d N

otic

e of

regu

lar

mee

tings

to a

ll M

embe

rs a

t lea

st [C

A SP

ECIF

IC: t

ypic

ally

five

cal

enda

rda

ys] i

n ad

vanc

e of

a m

eetin

g. N

otic

e of

all

regu

lar o

r spe

cial

mee

tings

of th

e Ge

nera

l Mem

bers

hip

or it

s com

mitt

ees s

hall

be m

ade

avai

labl

eto

the

publ

ic a

s soo

n as

pos

sible

aft

er it

s del

iver

y to

Gen

eral

16.0

N

otic

es o

f Aut

horit

y M

eetin

gs

16.1

Th

e Au

thor

ity sh

all h

old

at le

ast t

wo

mee

tings

eac

h ye

ar.

One

mee

ting

befo

re th

e 1st

day

of M

arch

, whi

ch

will

be

the

Annu

al M

eetin

g an

d at

leas

t one

mee

ting

afte

r the

1st

day

of J

uly

and

such

oth

er m

eetin

gs a

s it

cons

ider

s nec

essa

ry to

effe

ctiv

ely

cond

uct t

he a

ffairs

of

the

Auth

ority

.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

70

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 32

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Mem

bers

hip.

Not

ice

of a

ny m

eetin

g sh

all i

ndic

ate

the

time

and

plac

e of

that

mee

ting

and

the

agen

da fo

r the

mee

ting.

All m

ater

ial a

nd c

orre

spon

denc

e to

be

deal

t with

by

the

Auth

ority

at a

m

eetin

g w

ill b

e su

bmitt

ed to

the

Secr

etar

y-Tr

easu

rer i

n ad

vanc

e of

the

mee

ting

whe

re it

is to

be

deal

t with

[CA

SPEC

IFIC

: typ

ical

ly 7

-14

days

, if

it is

to b

e in

clud

ed in

the

publ

ished

age

nda,

or 1

-4 d

ays i

f it i

s to

be

intr

oduc

ed a

t the

mee

ting.

]

The

chai

r may

, at h

is/he

r ple

asur

e, c

all a

spec

ial m

eetin

g of

the

Auth

ority

as n

eces

sary

on

[CA

SPEC

IFIC

: typ

ical

ly th

ree

to fi

ve c

alen

dar

days

] not

ice

in w

ritin

g or

em

ail.

That

not

ice

shal

l sta

te th

e bu

sines

s of

the

spec

ial m

eetin

g an

d on

ly th

at b

usin

ess s

hall

be c

onsid

ered

at t

hat

spec

ial m

eetin

g. A

ny m

embe

r, w

ith 5

0% su

ppor

t of t

he o

ther

mem

bers

, m

ay a

lso re

ques

t the

Cha

ir to

cal

l a m

eetin

g of

the

Auth

ority

and

the

Chai

r will

not

refu

se.

The

Chai

r or t

he S

ecre

tary

-Tre

asur

er m

ay, b

y no

tice

in w

ritin

g or

em

ail

deliv

ered

to th

e m

embe

rs so

as t

o be

rece

ived

by

them

at l

east

[CA

SPEC

IFIC

: typ

ical

ly 1

2 -2

4 ho

urs]

hou

rs b

efor

e th

e ho

ur a

ppoi

nted

for

the

mee

ting,

pos

tpon

e or

can

cel a

ny m

eetin

g of

an

Advi

sory

Boa

rd o

r ot

her c

omm

ittee

unt

il th

e ne

xt sc

hedu

led

date

for t

he sp

ecifi

c Ad

viso

ry

Boar

d or

com

mitt

ee a

ffect

ed.

The

Chai

r or t

he S

ecre

tary

-Tre

asur

er m

ay, i

f it a

ppea

rs th

at a

stor

m o

r lik

e oc

curr

ence

will

pre

vent

the

mem

bers

from

att

endi

ng a

mee

ting,

po

stpo

ne th

at m

eetin

g by

adv

ising

as m

any

mem

bers

as c

an b

e re

ache

d. P

ostp

onem

ent s

hall

not b

e fo

r any

long

er th

an th

e ne

xt

regu

larly

sche

dule

d m

eetin

g da

te.

16.2

Fu

rthe

r Aut

horit

y m

eetin

gs sh

all b

e sc

hedu

led

by th

e Au

thor

ity o

r at t

he c

all o

f the

Cha

ir. S

uch

mee

tings

sh

all n

orm

ally

be

held

at t

he A

dmin

istra

tion

Build

ing

of th

e Au

thor

ity o

r at s

uch

plac

e an

d at

such

tim

e (w

ithin

a p

artic

ipat

ing

mun

icip

ality

) as t

he A

utho

rity

shal

l dec

ide.

16.3

N

otic

e of

all

Auth

ority

Boa

rd m

eetin

gs a

nd R

egul

ar

Exec

utiv

e Co

mm

ittee

mee

tings

shal

l be

conv

eyed

to

mem

bers

and

pos

ted

on th

e O

tona

bee

Regi

on

Cons

erva

tion

Auth

ority

web

site

at le

ast f

ive

(5)

wor

king

day

s prio

r to

the

date

of t

he m

eetin

g. O

ther

pe

rson

s or o

rgan

izatio

ns w

ishin

g no

tice

of m

eetin

gs

may

con

tact

the

Oto

nabe

e Re

gion

Con

serv

atio

n Au

thor

ity o

ffice

to re

ceiv

e su

ch n

otifi

catio

ns.

16.4

Th

e Ch

air m

ay a

t any

tim

e or

at t

he w

ritte

n re

ques

t of

one-

third

of t

he m

embe

rs o

f the

Aut

horit

y ca

ll a

Spec

ial B

oard

Mee

ting

of th

e Au

thor

ity.

Not

ice

of th

e tim

e an

d pl

ace

of a

ny S

peci

al B

oard

Mee

ting

shal

l be

give

n no

less

than

fort

y-ei

ght (

48) h

ours

bef

ore

the

time

whe

n th

e Sp

ecia

l Boa

rd M

eetin

g is

to b

e he

ld, t

o ea

ch m

embe

r and

oth

er p

erso

ns o

r org

aniza

tions

that

ha

ve re

ques

ted

notif

icat

ion.

16.5

Th

e no

tice

calli

ng a

Spe

cial

Boa

rd m

eetin

g of

the

Auth

ority

shal

l sta

te th

e bu

sines

s to

be c

onsid

ered

and

no

bus

ines

s oth

er th

an th

at st

ated

in th

e N

otic

e sh

all

be c

onsid

ered

at t

he S

peci

al B

oard

Mee

ting.

16.6

N

otic

e of

the

time

and

plac

e of

any

Spe

cial

Mee

ting

of

71

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 33

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

the

Exec

utiv

e Co

mm

ittee

shal

l be

give

n no

less

than

tw

enty

-four

(24)

hou

rs b

efor

e th

e tim

e w

hen

the

Spec

ial M

eetin

g of

the

Exec

utiv

e is

to b

e he

ld.

3.M

eetin

gs O

pen

to P

ublic

All m

eetin

gs o

f the

Gen

eral

Mem

bers

hip

and

Exec

utiv

e Co

mm

ittee

, if

appl

icab

le, s

hall

be o

pen

to th

e pu

blic

.

A m

eetin

g or

par

t of a

mee

ting

may

be

clos

ed to

the

publ

ic if

the

subj

ect m

atte

r bei

ng c

onsid

ered

is id

entif

ied

in th

e cl

osed

mee

ting

sect

ion

of th

e Ag

enda

and

the

subj

ect m

atte

r mee

ts th

e cr

iteria

for a

clos

ed m

eetin

g as

def

ined

in th

is by

-law

.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

4.Ag

enda

for M

eetin

gs

Auth

ority

staf

f, un

der t

he su

perv

ision

of t

he S

ecre

tary

-Tre

asur

er, s

hall

prep

are

an a

gend

a fo

r all

regu

lar m

eetin

gs o

f the

Aut

horit

y th

at sh

all

incl

ude,

but

not

nec

essa

rily

be li

mite

d to

, the

follo

win

g he

adin

gs:

[CA

Spec

ific:

incl

ude

stan

ding

age

nda

cate

gorie

s her

e]

The

agen

da fo

r spe

cial

mee

tings

of t

he A

utho

rity

shal

l be

prep

ared

as

dire

cted

by

the

Chai

r.

Agen

das f

or m

eetin

gs sh

all b

e fo

rwar

ded

to a

ll M

embe

rs a

t lea

st [C

ASP

ECIF

IC: t

ypic

ally

five

cal

enda

r day

s] in

adv

ance

of t

he m

eetin

g. S

uch

agen

das s

hall

be m

ade

avai

labl

e to

the

publ

ic o

n th

e Au

thor

ity’s

web

site

at th

e sa

me

time,

unl

ess t

he m

eetin

g is

clos

ed to

the

publ

ic in

acco

rdan

ce w

ith th

is by

-law

. Suc

h ag

enda

s sha

ll al

so b

e av

aila

ble

inal

tern

ativ

e fo

rmat

s, in

acc

orda

nce

with

the

Acce

ssib

ility

for O

ntar

ians

with

Disa

bilit

ies A

ct, i

f req

uest

ed b

y in

tere

sted

par

ties.

18.0

Ag

enda

for M

eetin

gs

18.1

Th

e ag

enda

for a

ll Au

thor

ity m

eetin

gs sh

all b

e pr

epar

ed b

y th

e CA

O/S

ecre

tary

-Tre

asur

er o

r as t

he

Chai

r dire

cts a

nd sh

all b

e di

strib

uted

by

the

CAO

/ Se

cret

ary-

Trea

sure

r. M

embe

rs re

ques

ting

item

s to

be

plac

ed o

n th

e ag

enda

shal

l not

ify th

e CA

O/S

ecre

tary

-Tr

easu

rer s

even

(7 w

orki

ng d

ays b

efor

e th

e m

eetin

g ot

herw

ise a

ny a

dditi

onal

item

s mus

t be

adde

d to

the

agen

da a

t the

mee

ting

unde

r New

Bus

ines

s.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

72

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 34

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

5.Q

uoru

m

At a

ny m

eetin

g of

the

Gene

ral M

embe

rshi

p, a

quo

rum

con

sists

of o

ne-

half

of th

e M

embe

rs a

ppoi

nted

by

the

Part

icip

atin

g M

unic

ipal

ities

,ex

cept

whe

re th

ere

are

few

er th

an si

x su

ch M

embe

rs, i

n w

hich

cas

eth

ree

such

Mem

bers

con

stitu

te a

quo

rum

. At a

ny E

xecu

tive

Com

mitt

ee(if

app

licab

le),

advi

sory

boa

rd o

r com

mitt

ee m

eetin

g, a

quo

rum

cons

ists o

f one

-hal

f of t

he M

embe

rs o

f the

Exe

cutiv

e Co

mm

ittee

(if

appl

icab

le),

advi

sory

boa

rd o

r com

mitt

ee.

If th

ere

is no

quo

rum

with

in o

ne h

alf h

our a

fter

the

time

appo

inte

d fo

rth

e m

eetin

g, th

e Ch

air f

or th

e m

eetin

g sh

all d

ecla

re th

e m

eetin

gad

jour

ned

due

to a

lack

of a

quo

rum

, or s

hall

rece

ss u

ntil

quor

umar

rives

, and

the

reco

rdin

g se

cret

ary

shal

l rec

ord

the

nam

es o

f the

Mem

bers

pre

sent

and

abs

ent.

If du

ring

an A

utho

rity

or A

dviso

ry B

oard

or C

omm

ittee

mee

ting

aqu

orum

is lo

st, t

hen

the

Chai

r sha

ll de

clar

e th

at th

e m

eetin

g sh

all s

tand

rece

ssed

or a

djou

rned

, unt

il th

e da

te o

f the

nex

t reg

ular

mee

ting

orot

her m

eetin

g ca

lled

in a

ccor

danc

e w

ith th

e pr

ovisi

ons o

f thi

s by-

law

.[C

A SP

ECIF

IC: S

ome

CAs i

nclu

de th

e fo

llow

ing

prov

ision

: “Ag

enda

item

sin

clud

ing

dele

gatio

ns p

rese

nt m

ay b

e co

vere

d an

d pr

esen

ted

and

issue

sdi

scus

sed,

but

no

form

al d

ecisi

ons m

ay b

e ta

ken

by th

e re

mai

ning

Mem

bers

whi

ch d

o no

t con

stitu

te a

quo

rum

.”]

Whe

re th

e nu

mbe

r of M

embe

rs w

ho a

re d

isabl

ed fr

om p

artic

ipat

ing

ina

mee

ting

due

to th

e de

clar

atio

n of

a c

onfli

ct o

f int

eres

t is s

uch

that

at

that

mee

ting

the

rem

aini

ng M

embe

rs a

re n

ot o

f suf

ficie

nt n

umbe

r to

cons

titut

e a

quor

um, t

he re

mai

ning

num

ber o

f Mem

bers

shal

l be

deem

ed to

con

stitu

te a

quo

rum

, pro

vide

d su

ch n

umbe

r is n

ot le

ss th

antw

o.

15.0

Q

uoru

m

15.1

Pu

rsua

nt to

Sec

tion

16(2

) of t

he C

onse

rvat

ion

Auth

oriti

es A

ct, a

quo

rum

con

sists

of o

ne-h

alf o

f the

m

embe

rs a

ppoi

nted

by

the

part

icip

atin

g m

unic

ipal

ities

fo

r all

Auth

ority

mee

tings

.

15.2

At

all

Exec

utiv

e Co

mm

ittee

Mee

tings

, a q

uoru

m sh

all

cons

ist o

f thr

ee (3

) of i

ts m

embe

rs.

15.3

W

hen

a qu

orum

is fi

rst p

rese

nt a

fter

the

hour

fixe

d fo

r a

mee

ting

the

Chai

r sha

ll ca

ll th

e m

eetin

g to

ord

er.

15.4

If

ther

e is

no q

uoru

m w

ithin

one

hal

f hou

r aft

er th

e tim

e sp

ecifi

ed fo

r the

mee

ting,

the

Chai

r for

the

mee

ting

shal

l dec

lare

the

mee

ting

adjo

urne

d du

e to

a

lack

of a

quo

rum

and

the

reco

rdin

g se

cret

ary

shal

l re

cord

the

nam

es o

f the

mem

bers

pre

sent

and

abs

ent.

15.5

W

here

the

num

ber o

f mem

bers

, who

by

reas

on o

f the

pr

ovisi

ons o

f the

Mun

icip

al C

onfli

ct o

f Int

eres

t Act

RSO

19

90, C

M50

, are

disa

bled

from

par

ticip

atin

g in

a

mee

ting,

is su

ch th

at a

t the

mee

ting

the

rem

aini

ng

num

bers

are

not

suffi

cien

t num

ber t

o co

nstit

ute

a qu

orum

, the

n th

e re

mai

ning

num

ber o

f mem

bers

shal

l be

dee

med

to c

onst

itute

a q

uoru

m, p

rovi

ded

such

a

num

ber i

s not

less

than

two.

15.6

If

durin

g th

e co

urse

of a

n Au

thor

ity o

r Com

mitt

ee

mee

ting

a qu

orum

is lo

st, t

hen

the

Chai

r sha

ll de

clar

e th

at th

e m

eetin

g sh

all s

tand

rece

ssed

or a

djou

rned

, un

til th

e da

te o

f the

nex

t reg

ular

mee

ting

or a

noth

er

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

73

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 35

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

mee

ting

calle

d.

6.O

rder

of B

usin

ess

The

busin

ess o

f the

Aut

horit

y sh

all b

e ta

ken

up in

the

orde

r in

whi

ch it

stan

ds o

n th

e ag

enda

unl

ess o

ther

wise

dec

ided

by

a m

ajor

ity o

f tho

seM

embe

rs p

rese

nt.

No

Mem

ber s

hall

pres

ent a

ny m

atte

r to

the

Auth

ority

for i

tsco

nsid

erat

ion

unle

ss th

e m

atte

r app

ears

on

the

agen

da fo

r the

mee

ting

of th

e Au

thor

ity o

r lea

ve is

gra

nted

to p

rese

nt th

e m

atte

r by

the

affir

mat

ive

vote

of a

maj

ority

of t

he M

embe

rs p

rese

nt.

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

7.De

bate

The

Auth

ority

shal

l obs

erve

the

follo

win

g pr

oced

ures

for

disc

ussio

n/de

bate

on

any

mat

ter c

omin

g be

fore

it:

a)A

Mem

ber s

hall

be re

cogn

ized

by th

e Ch

air p

rior t

o sp

eaki

ng;

b)W

here

two

or m

ore

Mem

bers

rise

to sp

eak,

the

Chai

r sha

ll de

signa

teth

e M

embe

r who

has

the

floor

, who

shal

l be

the

Mem

ber w

ho in

the

opin

ion

of th

e Ch

air w

as fi

rst r

ecog

nize

d;c)

All q

uest

ions

and

poi

nts o

f disc

ussio

n sh

all b

e di

rect

ed th

roug

h th

eCh

air;

d)W

here

a m

otio

n is

pres

ente

d, it

shal

l be

mov

ed a

nd se

cond

ed b

efor

ede

bate

;e)

No

Mem

ber s

hall

spea

k m

ore

than

onc

e to

the

sam

e qu

estio

nw

ithou

t lea

ve fr

om th

e Ch

air,

exce

pt in

exp

lana

tion

of a

mat

eria

lpa

rt o

f the

spee

ch;

f)N

o M

embe

r sha

ll sp

eak

mor

e th

an [C

A SP

ECIF

IC, i

f thi

s sec

tion

is

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

Sugg

est t

hat n

o m

embe

r sha

ll sp

eak

for

mor

e th

an 5

min

utes

with

out l

eave

of t

he

Chai

r. Al

tern

ativ

ely

rem

ove

the

refe

renc

e to

a c

ap o

n th

e am

ount

of t

ime

a m

embe

r m

ay sp

eak.

74

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 36

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

requ

ired]

min

utes

with

out l

eave

of t

he C

hair;

g)

Any

Mem

ber m

ay a

sk a

que

stio

n of

the

prev

ious

spea

ker t

hrou

ghth

e Ch

air;

h)Th

e M

embe

r who

has

pre

sent

ed a

mot

ion,

oth

er th

an a

mot

ion

toam

end

or d

ispos

e of

a m

otio

n, m

ay sp

eak

agai

n to

the

mot

ion

imm

edia

tely

bef

ore

the

Chai

r put

s the

mot

ion

to a

vot

e;i)

Whe

n a

mot

ion

is un

der d

ebat

e, n

o m

otio

n sh

all b

e re

ceiv

ed o

ther

than

a m

otio

n to

am

end,

to d

efer

act

ion,

to re

fer t

he q

uest

ion,

tota

ke a

vot

e, to

adj

ourn

, or t

o ex

tend

the

hour

of c

losin

g th

epr

ocee

ding

s;j)

Whe

n a

mot

ion

is un

der c

onsid

erat

ion,

onl

y on

e am

endm

ent i

spe

rmitt

ed a

t a ti

me.

[CA

SPEC

IFIC

: Som

e CA

’s h

ave

indi

cate

d th

at th

ey d

o no

t wish

to in

clud

e th

e ru

les o

f deb

ate

in th

eir B

y-la

ws a

nd w

ill re

fer t

o Ro

bert

s or B

ourin

ot’s

rule

s]

8.M

atte

rs o

f Pre

cede

nce

The

follo

win

g m

atte

rs sh

all h

ave

prec

eden

ce o

ver t

he u

sual

ord

er o

fbu

sines

s:

a)a

poin

t of o

rder

;b)

mat

ter o

f priv

ilege

;c)

a m

atte

r of c

larif

icat

ion;

d)a

mot

ion

to su

spen

d a

rule

of p

roce

dure

or t

o re

ques

t com

plia

nce

with

the

rule

s of p

roce

dure

;e)

a m

otio

n th

at th

e qu

estio

n be

put

to a

vot

e;f)

a m

otio

n to

adj

ourn

.

[CA

SPEC

IFIC

: Som

e CA

’s h

ave

indi

cate

d th

at th

ey d

o no

t wish

to in

clud

e th

e

23.0

Po

ints

of O

rder

23.1

W

hen

a m

embe

r rise

s to

a po

int o

f ord

er, h

e/sh

e sh

all

ask

leav

e of

the

Chai

r to

raise

a p

oint

of o

rder

and

af

ter l

eave

is g

rant

ed, h

e/sh

e sh

all s

tate

the

poin

t of

orde

r to

the

Chai

r and

sit d

own

and

rem

ain

seat

ed

until

the

Chai

r rul

es o

n th

e po

int o

f ord

er a

nd

ther

eaft

er n

o m

embe

r sha

ll ad

dres

s the

Cha

ir on

the

poin

t of o

rder

exc

ept f

or th

e pu

rpos

e of

app

ealin

g th

e Ch

air’s

dec

ision

.

23.2

W

hen

ther

e is

no a

ppea

l to

the

Chai

r’s d

ecisi

on o

n a

poin

t of o

rder

raise

d, th

e de

cisio

n of

the

Chai

r sha

ll be

fin

al.

Whe

re th

is is

an a

ppea

l, th

e m

embe

rs p

rese

nt a

t

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s and

cr

oss r

efer

ence

to R

ober

t’s R

ules

.

75

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 37

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

mat

ters

of p

rece

denc

e in

thei

r By-

law

s and

will

sim

ply

refe

r to

Robe

rts o

r Bo

urin

ot’s

rule

s]

the

mee

ting

shal

l dec

ide

the

ques

tion

by m

ajor

ity v

ote

with

out d

ebat

e an

d its

dec

ision

shal

l be

final

.

9.M

embe

rs’ A

tten

danc

e

The

Auth

ority

shal

l pro

vide

a li

stin

g of

Mem

bers

’ att

enda

nce

atsc

hedu

led

mee

tings

of t

he A

utho

rity

to th

e Pa

rtic

ipat

ing

Mun

icip

aliti

esat

leas

t ann

ually

.

Upo

n a

Mem

ber’s

vac

ancy

due

to d

eath

, inc

apac

ity o

r res

igna

tion

occu

rrin

g in

any

offi

ce o

f the

Aut

horit

y, th

e Au

thor

ity sh

all r

eque

st th

em

unic

ipal

ity th

at w

as re

pres

ente

d by

that

Mem

ber a

ppoi

nt a

Mem

ber

repl

acem

ent.

[CA

SPEC

IFIC

: Som

e CA

’s m

ay w

ish to

incl

ude

a pr

oced

ure

for r

epor

ting

exce

ssiv

e ab

senc

es b

y a

Mem

ber t

o th

eir a

ppoi

ntin

g m

unic

ipal

ity.

If a

Mem

ber i

s una

ble

to a

tten

d an

y m

eetin

g an

d w

ishe

s to

brin

g an

y ad

ditio

nal i

nfor

mat

ion

or o

pini

on p

erta

inin

g to

an

agen

da it

em to

th

e G

ener

al M

embe

rshi

p, th

e M

embe

r sha

ll ad

dres

s in

writ

ing

or

emai

l to

the

Chai

r or S

ecre

tary

-Tre

asur

er su

ch c

orre

spon

denc

e pr

ior

to th

e st

art o

f the

mee

ting.

The

cor

resp

onde

nce

shal

l be

read

alo

ud

by th

e Se

cret

ary-

Trea

sure

r with

out c

omm

ent o

r exp

lana

tions

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

10.

Elec

tron

ic P

artic

ipat

ion

Mem

bers

may

par

ticip

ate

in a

mee

ting

that

is o

pen

to th

e pu

blic

by

tele

phon

ic o

r oth

er e

lect

roni

c m

eans

that

per

mits

all

part

icip

ants

toco

mm

unic

ate

adeq

uate

ly w

ith e

ach

othe

r dur

ing

the

mee

ting.

AM

embe

r par

ticip

atin

g in

a m

eetin

g el

ectr

onic

ally

shal

l not

be

coun

ted

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

76

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 38

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

in d

eter

min

ing

quor

um. [

Proc

edur

es m

ay b

e CA

SPE

CIFI

C]

A M

embe

r sha

ll no

t par

ticip

ate

elec

tron

ical

ly in

a m

eetin

g th

at is

clo

sed

to th

e pu

blic

.

11.

Dele

gatio

ns

Any

pers

on o

r org

aniza

tion

who

wish

es to

add

ress

the

Auth

ority

may

m

ake

a re

ques

t in

writ

ing

or e

mai

l to

the

Secr

etar

y-Tr

easu

rer.

The

requ

est s

houl

d in

clud

e a

brie

f sta

tem

ent o

f the

issu

e or

mat

ter

invo

lved

and

indi

cate

the

nam

e of

the

prop

osed

spea

ker(

s). I

f suc

h re

ques

t is r

ecei

ved

[CA

SPEC

IFIC

: typ

ical

ly 1

0-14

] day

s in

adva

nce

of a

sc

hedu

led

mee

ting,

the

dele

gatio

n sh

all b

e lis

ted

on th

e pu

blish

ed

agen

da.

Any

pers

on o

r org

aniza

tion

requ

estin

g an

opp

ortu

nity

to a

ddre

ss th

e Au

thor

ity, b

ut n

ot h

avin

g m

ade

a w

ritte

n re

ques

t to

do so

in th

e tim

elin

es sp

ecifi

ed a

bove

, may

app

ear b

efor

e th

e m

eetin

g if

appr

oved

by

[CA

SPEC

IFIC

: e.g

. a m

ajor

ity, t

wo

third

s, a

t lea

st o

ne ]

of M

embe

rs

pres

ent,

or sh

all b

e lis

ted

on th

e pu

blish

ed a

gend

a fo

r the

follo

win

g m

eetin

g.

Exce

pt b

y le

ave

of th

e Ch

air o

r app

eal b

y th

e le

ave

of th

e m

eetin

g,

dele

gatio

ns sh

all b

e lim

ited

to o

ne (1

) spe

aker

for n

ot m

ore

than

[CA

SPEC

IFIC

: typ

ical

ly 1

0] m

inut

es.

[CA

SPEC

IFIC

: Som

e CA

’s in

clud

e w

ordi

ng r

egar

ding

rep

etiti

ve p

rese

ntat

ions

by

dele

gatio

ns. A

n ex

ampl

e of

suc

h w

ordi

ng is

: “Sp

eake

rs w

ill b

e re

ques

ted

not t

o re

peat

wha

t ha

s be

en s

aid

by p

revi

ous

spea

kers

at

the

mee

ting.

A r

etur

ning

de

lega

tion

will

onl

y be

allo

wed

to s

peak

aga

in if

new

, rel

evan

t inf

orm

atio

n ha

s be

com

e av

aila

ble

since

thei

r pre

viou

s pre

sent

atio

n. T

he C

hair

may

choo

se to

end

a

retu

rnin

g de

lega

tion’

s pr

esen

tatio

n if,

in t

he o

pini

on o

f th

e Ch

air,

the

new

25.0

De

lega

tions

25.1

It

is th

e po

licy

of th

e Bo

ard

to m

ake

avai

labl

e to

the

publ

ic a

n av

enue

of c

omm

unic

atio

n by

whi

ch to

ad

dres

s the

Aut

horit

y on

mat

ters

with

in o

ur m

anda

te

of o

pera

tions

.

25.2

Ge

nera

lly, t

he B

oard

will

hea

r no

mor

e th

at th

ree

(3)

dele

gatio

ns d

urin

g a

mee

ting.

Whe

re a

n ex

trao

rdin

ary

num

ber o

f del

egat

ions

requ

est p

rese

ntat

ion

to th

e Bo

ard,

the

Chai

rman

may

cal

l a sp

ecia

l mee

ting

of th

e Bo

ard

of D

irect

ors.

25.3

De

lega

tions

wish

ing

to sp

eak

to th

e Bo

ard

abou

t an

item

on

the

Boar

d ag

enda

mus

t sub

mit

a re

ques

t to

the

CAO

/ Sec

reta

ry-T

reas

urer

by

4:30

pm

on

the

Mon

day

prio

r to

the

sche

dule

d Bo

ard

mee

ting.

The

re

ques

t mus

t spe

cify

the

agen

da it

em to

be

disc

usse

d,

num

ber o

f del

egat

es a

nd a

ny o

ther

per

tinen

t in

form

atio

n.

25.4

De

lega

tions

wish

ing

to m

ake

a pr

esen

tatio

n fo

r an

item

not

on

the

Boar

d ag

enda

mus

t sub

mit

the

requ

est t

o th

e CA

O/ S

ecre

tary

-Tre

asur

er fo

urte

en (1

4)

days

prio

r to

the

sche

dule

d Bo

ard

mee

ting.

The

re

ques

t mus

t spe

cify

the

item

to b

e di

scus

sed,

the

num

ber o

f del

egat

ions

and

any

oth

er p

ertin

ent

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

77

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 39

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

info

rmat

ion

bein

g pr

esen

ted

is no

t re

leva

nt t

o a

deci

sion

faci

ng t

he G

ener

al

Mem

bers

hip.

”]

info

rmat

ion.

25.5

Th

e Au

thor

ity is

com

mitt

ed to

pro

vidi

ng a

cces

sible

cu

stom

er se

rvic

e. I

f an

alte

rnat

ive

to a

writ

ten

requ

est i

s req

uire

d, A

utho

rity

staf

f will

pro

vide

as

sista

nce

to th

e de

lega

tion.

25.6

De

lega

tions

wish

ing

to u

se p

rese

ntat

ion

mat

eria

ls (i.

e.

Pow

erPo

int)

or t

o pr

ovid

e a

writ

ten

subm

issio

n to

su

ppor

t the

ir pr

esen

tatio

n m

ust p

rovi

de th

ese

mat

eria

ls at

the

time

they

mak

e th

e re

ques

t to

the

CAO

/ Sec

reta

ry-T

reas

urer

.

25.7

De

lega

tion

requ

ests

will

be

reco

rded

by

date

and

tim

e up

on re

ceip

t at t

he O

RCA

offic

e. T

he C

AO/ S

ecre

tary

-Tr

easu

rer w

ill a

ckno

wle

dge

the

dele

gatio

n re

ques

t by

notif

ying

the

cont

act p

erso

n in

writ

ing.

Not

ifica

tion

will

incl

ude

the

date

, tim

e an

d lo

catio

n at

whi

ch th

e de

lega

tion

will

be

rece

ived

.

25.8

Th

e de

lega

tion

will

be

give

n 10

min

utes

to sp

eak

to a

n ag

enda

item

or t

o as

k qu

estio

ns.

25.9

M

embe

rs o

f the

Boa

rd o

f Dire

ctor

s may

ask

que

stio

ns

of th

e sp

eake

r(s)

for u

p to

15

min

utes

. The

Cha

ir, if

sa

tisfie

d th

at a

ll po

ints

hav

e be

en c

larif

ied,

may

brin

g th

e pr

esen

tatio

n to

a c

lose

.

25.1

0 A

ny a

ctio

ns a

risin

g fr

om th

e de

lega

tion

will

be

com

mun

icat

ed in

writ

ing

to th

e co

ntac

t per

son.

25.1

1 De

lega

tions

that

wish

to d

iscus

s any

oth

er it

em o

f bu

sines

s not

on

the

agen

da c

an b

e he

ard

if ap

prov

ed

78

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 40

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

by th

e m

ajor

ity v

ote

of th

e Bo

ard.

12.

Annu

al M

eetin

g

The

Auth

ority

shal

l des

igna

te o

ne m

eetin

g of

the

Gene

ral M

embe

rshi

pea

ch y

ear a

s the

ann

ual m

eetin

g [C

A Sp

ecifi

c; a

t suc

h tim

e as

may

be

spec

ified

by

the

Auth

ority

’s B

y-la

ws]

and

shal

l inc

lude

the

follo

win

gite

ms o

n th

e ag

enda

, in

addi

tion

to th

e no

rmal

cou

rse

of b

usin

ess:

i.Ap

poin

tmen

t of t

he a

udito

r for

the

upco

min

g ye

arii.

[CA

SPEC

IFIC

: List

any

oth

er it

ems t

hat m

ust b

e in

clud

ed o

n th

eag

enda

. Exa

mpl

es a

re, a

ppro

val o

f Fin

anci

al S

tate

men

ts a

ndRe

port

of t

he A

udito

r for

the

prio

r yea

r, el

ectio

n of

Offi

cers

,ap

prov

al o

f Bud

gets

and

Lev

ies (

unle

ss th

e by

-law

spec

ifies

that

such

bus

ines

s is c

ondu

cted

at a

diff

eren

t tim

e).]

17.0

Au

thor

ity A

nnua

l Mee

ting

17.1

Th

e Au

thor

ity A

nnua

l Mee

ting

will

be

sche

dule

d be

fore

the

1st d

ay o

f Mar

ch.

17.2

At

the

Annu

al m

eetin

g, e

lect

ions

will

be

held

for t

he

posit

ion

of C

hair

and

Vice

-Cha

ir.

17.3

At

the

Annu

al M

eetin

g, re

solu

tions

will

be

pass

ed fo

r:

a)Th

e ap

poin

tmen

t of s

crut

inee

rs;

b)Th

e ap

poin

tmen

t of a

ban

ker;

c)Th

e ap

poin

tmen

t of a

solic

itor;

d)Th

e ap

poin

tmen

t of a

aud

itor;

e)Th

e ap

poin

tmen

t of a

repr

esen

tativ

e an

dal

tern

ate(

s) to

Con

serv

atio

n O

ntar

io C

ounc

il;f)

The

appo

intm

ent o

f the

“He

ad”

for t

he M

unic

ipal

Free

dom

of I

nfor

mat

ion

and

Prot

ectio

n of

Priv

acy

Act;

g)Th

e ap

poin

tmen

t of a

n Au

dit C

omm

ittee

;h)

A bo

rrow

ing

reso

lutio

n.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

13.

Mee

tings

with

Clo

sed

“In

Cam

era”

Ses

sion

s

Ever

y m

eetin

g of

the

Gene

ral M

embe

rshi

p, E

xecu

tive

Com

mitt

ee a

ndAd

viso

ry B

oard

s, if

appl

icab

le, s

hall

be o

pen

to th

e pu

blic

as p

er S

ectio

n15

(3) o

f the

Act

, sub

ject

to th

e ex

cept

ions

set o

ut b

elow

.

Mee

tings

may

be

clos

ed to

the

publ

ic if

the

subj

ect m

atte

r bei

ng

21.0

M

eetin

gs w

ith C

lose

d Se

ssio

ns

21.1

Cl

osed

sess

ion

mee

tings

may

onl

y be

hel

d fo

r mat

ters

pe

rtai

ning

to:

•Th

e se

curit

y of

Aut

horit

y Pr

oper

ty;

•Pe

rson

al m

atte

rs a

bout

an

iden

tifia

ble

indi

vidu

al,

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

79

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 41

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

cons

ider

ed re

late

s to:

a)Th

e se

curit

y of

the

prop

erty

of t

he A

utho

rity;

b)Pe

rson

al m

atte

rs a

bout

an

iden

tifia

ble

indi

vidu

al, i

nclu

ding

empl

oyee

s of t

he A

utho

rity;

c)A

prop

osed

or p

endi

ng a

cqui

sitio

n or

disp

ositi

on o

f lan

d by

the

Auth

ority

;d)

Labo

ur re

latio

ns o

r em

ploy

ee n

egot

iatio

ns;

e)Li

tigat

ion

or p

oten

tial l

itiga

tion,

incl

udin

g m

atte

rs b

efor

ead

min

istra

tive

trib

unal

s (e.

g. L

ocal

Pla

nnin

g Ap

peal

Trib

unal

),af

fect

ing

the

Auth

ority

;f)

Advi

ce th

at is

subj

ect t

o so

licito

r-cl

ient

priv

ilege

;g)

A m

atte

r in

resp

ect o

f whi

ch th

e Ge

nera

l Mem

bers

hip,

Exe

cutiv

eCo

mm

ittee

, Adv

isory

Boa

rd o

r com

mitt

ee o

r oth

er b

ody

may

hol

da

clos

ed m

eetin

g un

der a

noth

er a

ct;

h)in

form

atio

n ex

plic

itly

supp

lied

in c

onfid

ence

to th

e Au

thor

ity b

yCa

nada

, a p

rovi

nce

or te

rrito

ry o

r a C

row

n ag

ency

of a

ny o

f the

m;

i)a

trad

e se

cret

or s

cien

tific

, tec

hnic

al, c

omm

erci

al, f

inan

cial

or

labo

ur re

latio

ns in

form

atio

n, su

pplie

d in

con

fiden

ce to

the

Auth

ority

, whi

ch, i

f disc

lose

d, c

ould

reas

onab

ly b

e ex

pect

ed to

prej

udic

e sig

nific

antly

the

com

petit

ive

posit

ion

or in

terf

ere

signi

fican

tly w

ith th

e co

ntra

ctua

l or o

ther

neg

otia

tions

of a

per

son,

grou

p of

per

sons

, or o

rgan

izatio

n;j)

a tr

ade

secr

et o

r sci

entif

ic, t

echn

ical

, com

mer

cial

or f

inan

cial

info

rmat

ion

that

bel

ongs

to th

e Au

thor

ity a

nd h

as m

onet

ary

valu

eor

pot

entia

l mon

etar

y va

lue;

or

k)a

posit

ion,

pla

n, p

roce

dure

, crit

eria

or i

nstr

uctio

n to

be

appl

ied

toan

y ne

gotia

tions

car

ried

on o

r to

be c

arrie

d on

by

or o

n be

half

of

incl

udin

g O

RCA

empl

oyee

s;

•A

prop

osed

or p

endi

ng a

cqui

sitio

n or

disp

ersio

n of

land

by

ORC

A;•

Empl

oyee

neg

otia

tions

;•

Litig

atio

n or

pot

entia

l liti

gatio

n, in

clud

ing

mat

ters

befo

re a

dmin

istra

tive

trib

unal

s;•

The

rece

ivin

g of

adv

ice

that

is su

bjec

t to

solic

itor-

clie

nt p

rivile

ge, i

nclu

ding

com

mun

icat

ions

nece

ssar

y fo

r tha

t pur

pose

.•

Subj

ect m

atte

r tha

t rel

ates

to th

e co

nsid

erat

ion

ofa

requ

est u

nder

the

Mun

icip

al F

reed

om o

fIn

form

atio

n an

d Pr

otec

tion

of P

rivac

y Ac

t

21.2

Be

fore

hol

ding

a m

eetin

g or

par

t of a

mee

ting

that

is

clos

ed to

the

publ

ic, t

he m

embe

rs sh

all s

tate

by

reso

lutio

n du

ring

the

open

sess

ion

of th

e m

eetin

g th

at

ther

e w

ill b

e a

mee

ting

clos

ed to

the

publ

ic a

nd th

e ge

nera

l nat

ure

of th

e m

atte

r to

be c

onsid

ered

at t

he

clos

ed m

eetin

g.

21.3

N

o vo

te sh

all b

e ta

ken

and

no w

ritte

n re

cord

shal

l be

kept

in a

clo

sed

mee

ting

unle

ss it

is fo

r a p

roce

dura

l m

atte

r, or

for g

ivin

g di

rect

ions

or i

nstr

uctio

ns to

of

ficer

s, em

ploy

ees o

r age

nts o

f the

Aut

horit

y or

pe

rson

reta

ined

und

er c

ontr

act w

ith th

e Au

thor

ity.

21.4

Co

nfid

entia

l disc

ussio

n du

ring

a cl

osed

sess

ion

shal

l be

limite

d to

the

issue

dec

lare

d an

d no

thin

g in

this

polic

y co

nfer

s the

pow

er o

f any

Dire

ctor

to m

ake

any

deci

sion

or ta

ke a

ny a

ctio

n un

less

, or u

ntil

such

act

ion

80

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 42

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

the

Auth

ority

.

The

Auth

ority

shal

l clo

se a

mee

ting

if th

e su

bjec

t mat

ter r

elat

es to

the

cons

ider

atio

n of

a re

ques

t und

er M

FIPP

A, a

nd th

e Au

thor

ity is

the

head

of

an

inst

itutio

n fo

r the

pur

pose

s of M

FIPP

A.

Befo

re h

oldi

ng a

mee

ting

or p

art o

f a m

eetin

g th

at is

to b

e cl

osed

to th

e pu

blic

, the

Mem

bers

shal

l sta

te b

y re

solu

tion

durin

g th

e op

en se

ssio

n of

the

mee

ting

that

ther

e w

ill b

e a

mee

ting

clos

ed to

the

publ

ic a

nd th

e ge

nera

l nat

ure

of th

e m

atte

r to

be c

onsid

ered

at t

he c

lose

d m

eetin

g.

Onc

e m

atte

rs h

ave

been

dea

lt w

ith in

a c

lose

d m

eetin

g, th

e Ge

nera

l M

embe

rshi

p sh

all r

econ

vene

in a

n op

en se

ssio

n.

The

Gene

ral M

embe

rshi

p sh

all n

ot v

ote

durin

g a

mee

ting

that

is c

lose

d to

the

publ

ic, u

nles

s:

a)th

e m

eetin

g m

eets

the

crite

ria o

utlin

ed in

this

by-la

w to

be

clos

edto

the

publ

ic; a

ndb)

the

vote

is fo

r a p

roce

dura

l mat

ter o

r for

giv

ing

dire

ctio

ns o

rin

stru

ctio

ns to

Offi

cers

, em

ploy

ees o

r age

nts o

f Aut

horit

y.

Any

mat

eria

ls pr

esen

ted

to th

e Ge

nera

l Mem

bers

hip

durin

g a

clos

ed

mee

ting

shal

l be

retu

rned

to th

e Se

cret

ary-

Trea

sure

r prio

r to

depa

rtin

g fr

om th

e m

eetin

g an

d sh

all b

e tr

eate

d in

acc

orda

nce

with

the

Auth

ority

’s pr

oced

ures

for h

andl

ing

conf

iden

tial m

ater

ial.

A m

eetin

g of

the

Auth

ority

, exe

cutiv

e co

mm

ittee

, adv

isory

boa

rd o

r ot

her c

omm

ittee

may

also

be

clos

ed to

the

publ

ic if

:

a)th

e m

eetin

g is

held

for t

he p

urpo

se o

f edu

catin

g or

trai

ning

the

Mem

bers

, and

b)at

the

mee

ting,

no

Mem

ber d

iscus

ses o

r oth

erw

ise d

eals

with

any

mat

ter i

n a

way

that

mat

eria

lly a

dvan

ces t

he b

usin

ess o

r dec

ision

-

is pr

esen

ted

and

deci

ded

upon

at a

dul

y ca

lled

and

cons

titut

ed o

pen

mee

ting

of th

e Bo

ard

of D

irect

ors.

21.5

N

o Di

rect

or, S

taff

or o

ther

per

son

pres

ent s

hall

in a

ny

way

, not

ify, d

istrib

ute

or m

ake

avai

labl

e to

any

per

son

or o

ther

bod

y, b

y an

y m

eans

, any

repo

rts o

r ite

ms,

or

disc

lose

the

natu

re o

r con

tent

of a

ny d

ocum

ents

or o

f di

scus

sions

rega

rdin

g an

y m

atte

rs th

at a

re c

onfid

entia

l w

ithou

t app

rova

l of s

uch

rele

ase

by th

e Bo

ard

of

Dire

ctor

s.

21.6

Al

l Dire

ctor

s and

Sta

ff ha

ve a

per

sona

l obl

igat

ion

to

ORC

A to

trea

t ide

ntifi

ed d

ocum

ents

in c

onfid

ence

and

no

t to

use

them

to th

e de

trim

ent o

f ORC

A. T

he

oblig

atio

n to

kee

p in

form

atio

n co

nfid

entia

l sha

ll co

ntin

ue a

fter

the

Dire

ctor

cea

ses t

o be

a D

irect

or o

r St

aff c

ease

s to

be e

mpl

oyed

by

ORC

A.

81

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 43

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

mak

ing

of th

e au

thor

ity, t

he e

xecu

tive

com

mitt

ee, a

dviso

ry b

oard

or

oth

er c

omm

ittee

.

14.

Votin

g

In a

ccor

danc

e w

ith S

ectio

n 16

of t

he A

ct:

a)ea

ch M

embe

r is e

ntitl

ed to

one

vot

e, a

ndb)

a m

ajor

ity v

ote

of th

e M

embe

rs p

rese

nt a

t any

mee

ting

is re

quire

dup

on a

ll m

atte

rs c

omin

g be

fore

the

mee

ting.

[CA

SPEC

IFIC

: Acc

ordi

ng to

abo

ve, t

he C

hair

is en

title

d to

vot

e. It

is

help

ful t

o in

clud

e th

is in

the

By-la

w.]

If an

y M

embe

r who

is q

ualif

ied

to v

ote

abst

ains

from

vot

ing,

they

shal

l be

deem

ed to

hav

e vo

ted

neith

er in

favo

ur n

or o

ppos

ed to

the

ques

tion,

w

hich

will

not

alte

r the

num

ber o

f vot

es re

quire

d fo

r a m

ajor

ity.

On

a tie

vot

e, th

e m

otio

n is

lost

.

Inte

rrel

ated

mot

ions

shal

l be

vote

d on

in th

e or

der s

peci

fied

in [C

A SP

ECIF

IC R

ober

t’s R

ules

of O

rder

, Bou

rinot

’s R

ules

of O

rder

or o

ther

ge

nera

lly a

ccep

ted

rule

s of p

roce

dure

]

Unl

ess a

Mem

ber r

eque

sts a

reco

rded

vot

e, a

vot

e sh

all b

e by

a sh

ow o

f ha

nds o

r suc

h ot

her m

eans

as t

he C

hair

may

cal

l. N

o qu

estio

n sh

all b

e vo

ted

upon

mor

e th

an o

nce

at a

ny m

eetin

g, u

nles

s a re

cord

ed v

ote

is re

ques

ted.

If a

mem

ber p

rese

nt a

t a m

eetin

g at

the

time

of th

e vo

te re

ques

ts

imm

edia

tely

bef

ore

or a

fter

the

taki

ng o

f the

vot

e th

at th

e vo

te b

e re

cord

ed, e

ach

mem

ber p

rese

nt ta

ken

[CA

Spec

ific,

but

typi

cally

by

alph

abet

ical

surn

ame

with

the

Chai

r vot

ing

last

], ex

cept

a m

embe

r who

is

20.0

Vo

ting

20.1

Ea

ch m

embe

r of t

he A

utho

rity

is en

title

d to

one

(1)

vote

at a

ny B

oard

mee

ting

of th

e Au

thor

ity, s

ave

and

exce

pt w

hen

the

Exec

utiv

e Co

mm

ittee

is c

ompr

ised

of

six (6

) mem

bers

whe

re th

e Ch

air s

hall

not b

e en

title

d to

vot

e.

20.2

A

maj

ority

vot

e of

the

mem

bers

pre

sent

at a

ny

Auth

ority

mee

ting

is re

quire

d to

car

ry a

ny m

atte

r co

min

g be

fore

the

mee

ting.

In

the

even

t of a

tie

vote

, th

e re

solu

tion/

mot

ion

unde

r dec

ision

is lo

st.

20.3

Th

e ex

cept

ion

to 1

9.2

occu

rs d

urin

g vo

ting

with

re

spec

t to

the

gene

ral l

evy

whi

ch is

a w

eigh

ted

maj

ority

vot

e.

20.4

U

pon

the

taki

ng o

f a v

ote

at a

ny m

eetin

gs o

f the

Au

thor

ity:

•If

all m

embe

rs p

rese

nt w

hen

the

vote

is ta

ken

vote

unan

imou

sly, t

he C

AO/ S

ecre

tary

-Tre

asur

er sh

all

reco

rd th

e vo

te a

ccor

ding

ly;

•If

all t

he m

embe

rs p

rese

nt w

hen

the

vote

is ta

ken

do n

ot v

ote

unan

imou

sly, t

he C

AO/ S

ecre

tary

-Tr

easu

rer,

upon

requ

est o

f any

mem

ber b

efor

e or

afte

r the

vot

e is

conf

irmed

, sha

ll re

cord

the

nam

ean

d vo

te o

f eac

h m

embe

r inc

ludi

ng a

bste

ntio

ns’,

ifan

y. T

he v

ote

shal

l be

take

n by

alp

habe

tical

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

82

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 44

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

disq

ualif

ied

from

vot

ing

by a

ny A

ct, s

hall

anno

unce

his

or h

er v

ote

open

ly

answ

erin

g “y

es”

or “

no”

to th

e qu

estio

n, a

nd th

e Se

cret

ary-

Trea

sure

r sh

all r

ecor

d ea

ch v

ote.

At th

e m

eetin

g of

the

Auth

ority

at w

hich

the

Non

-Mat

chin

g Le

vy is

to b

e ap

prov

ed, t

he S

ecre

tary

-Tre

asur

er sh

all c

ondu

ct th

e vo

te to

app

rove

of

Non

-Mat

chin

g Le

vy b

y a

Wei

ghte

d M

ajor

ity o

f the

Mem

bers

pre

sent

and

el

igib

le to

vot

e, in

acc

orda

nce

with

Ont

ario

Reg

ulat

ion

139/

96.

Whe

re a

que

stio

n un

der c

onsid

erat

ion

cont

ains

mor

e th

an o

ne it

em,

upon

the

requ

est o

f any

Mem

ber,

a vo

te u

pon

each

item

shal

l be

take

n se

para

tely

.

Exce

pt a

s pro

vide

d in

Sec

tion

B, P

arag

raph

6 o

f thi

s By-

law

(Ele

ctio

n of

Ch

air a

nd V

ice-

Chai

r), n

o vo

te sh

all b

e ta

ken

by b

allo

t or b

y an

y ot

her

met

hod

of se

cret

vot

ing,

and

eve

ry v

ote

so ta

ken

is of

no

effe

ct.

surn

ame

with

the

Chai

r vot

ing

last

.

20.5

W

here

a m

embe

r has

obt

aine

d th

e ap

prov

al o

f the

Ch

air t

o pa

rtic

ipat

e in

a B

oard

mee

ting

by te

leph

one,

th

e m

embe

r is e

ntitl

ed to

vot

e as

if th

ey w

ere

atte

ndin

g th

e m

eetin

g in

per

son.

15.

Not

ice

of M

otio

n

Writ

ten

notic

e of

mot

ion

to b

e m

ade

at a

n Au

thor

ity, e

xecu

tive

com

mitt

ee, a

dviso

ry b

oard

or c

omm

ittee

mee

ting

may

be

give

n to

the

Secr

etar

y-Tr

easu

rer b

y an

y M

embe

r of t

he A

utho

rity

not l

ess t

han

[CA

SPEC

IFIC

: typ

ical

ly se

ven

busin

ess d

ays]

prio

r to

the

date

and

tim

e of

the

mee

ting

and

shal

l be

fort

hwith

pla

ced

on th

e ag

enda

of t

he n

ext

mee

ting.

The

Sec

reta

ry-T

reas

urer

shal

l inc

lude

such

not

ice

of m

otio

n in

full

in th

e ag

enda

for t

he m

eetin

g co

ncer

ned.

Reco

mm

enda

tions

incl

uded

in re

port

s of a

dviso

ry b

oard

s or c

omm

ittee

sth

at h

ave

been

incl

uded

in a

n ag

enda

for a

mee

ting

of th

e Ge

nera

lM

embe

rshi

p or

Exe

cutiv

e Co

mm

ittee

(if a

pplic

able

), sh

all c

onst

itute

notic

e of

mot

ion

for t

hat m

eetin

g.

Reco

mm

enda

tions

incl

uded

in st

aff r

epor

ts th

at h

ave

been

incl

uded

in

22.0

N

otic

e of

Mot

ion

22.1

A

Not

ice

of M

otio

n to

be

mad

e at

an

Auth

ority

or

Com

mitt

ee m

eetin

g sh

all b

e gi

ven

in w

ritin

g an

d sh

all

be d

eliv

ered

to th

e CA

O/S

ecre

tary

-Tre

asur

er n

ot le

ss

than

seve

n (7

) bus

ines

s day

s prio

r to

the

date

and

tim

e of

the

mee

ting,

to b

e in

clud

ed in

the

agen

da fo

r th

e Au

thor

ity m

eetin

g at

whi

ch th

e m

otio

n is

to b

e in

trod

uced

.

22.2

N

otw

ithst

andi

ng 2

1.1,

whe

n a

mot

ion

in re

spec

t to

the

busin

ess o

n th

e ag

enda

is p

rese

nted

to th

e Au

thor

ity

at it

s mee

ting

the

Chai

r may

at h

is/he

r disc

retio

n re

quire

that

the

mot

ion

be p

rese

nted

in w

ritin

g an

d sig

ned

by th

e m

over

and

seco

nder

and

the

mot

ion

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

83

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 45

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

an a

gend

a fo

r a m

eetin

g of

the

Gene

ral M

embe

rshi

p or

Exe

cutiv

e Co

mm

ittee

(if a

pplic

able

), sh

all c

onst

itute

not

ice

of m

otio

n fo

r tha

t m

eetin

g.

Not

with

stan

ding

the

fore

goin

g, a

ny m

otio

n or

oth

er b

usin

ess m

ay b

e in

trod

uced

for c

onsid

erat

ion

of th

e Au

thor

ity p

rovi

ded

that

it is

mad

e cl

ear t

hat t

o de

lay

such

mot

ion

or o

ther

bus

ines

s for

the

cons

ider

atio

n of

an

appr

opria

te a

dviso

ry b

oard

or c

omm

ittee

wou

ld n

ot b

e in

the

best

in

tere

st o

f the

Aut

horit

y an

d th

at th

e in

trod

uctio

n of

the

mot

ion

or

othe

r bus

ines

s sha

ll be

upo

n an

affi

rmat

ive

vote

of [

CA S

PECI

FIC:

eith

er

a m

ajor

ity o

r tw

o-th

irds]

of t

he m

embe

rs o

f the

Aut

horit

y pr

esen

t.

shal

l the

n be

read

by

the

Chai

r bef

ore

deba

te.

22.3

W

ritte

n N

otic

e of

Mot

ion

of a

ny b

usin

ess n

ot o

n th

e ag

enda

may

be

give

n at

any

Aut

horit

y m

eetin

g by

any

m

embe

r of t

he A

utho

rity

and

shal

l be

plac

ed fo

rthw

ith

on th

e ag

enda

of t

he n

ext m

eetin

g of

the

Auth

ority

.

16.

Mot

ion

to R

econ

side

r

[CA

SPEC

IFIC

: Sug

gest

ed w

ordi

ng: I

f a m

otio

n is

mad

e to

reco

nsid

er a

prev

ious

mot

ion,

a tw

o-th

irds m

ajor

ity v

ote

shal

l be

requ

ired

in o

rder

for r

econ

sider

atio

n to

take

pla

ce. I

f a m

otio

n to

reco

nsid

er is

pas

sed,

the

orig

inal

mot

ion

shal

l the

n be

pla

ced

on th

e ag

enda

at a

futu

rem

eetin

g to

be

deba

ted

and

vote

d up

on, a

nd th

e re

sult

of th

at v

ote,

base

d on

a si

mpl

e m

ajor

ity, s

hall

supe

rsed

e.]

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

17.

Dutie

s of t

he M

eetin

g Ch

air

It sh

all b

e th

e du

ty o

f the

Cha

ir, w

ith re

spec

t to

any

mee

tings

ove

rw

hich

he/

she

pres

ides

, to:

a)Pr

eser

ve o

rder

and

dec

ide

all q

uest

ions

of o

rder

, sub

ject

toap

peal

; and

with

out a

rgum

ent o

r com

men

t, st

ate

the

rule

appl

icab

le to

any

poi

nt o

f ord

er if

cal

led

upon

to d

o so

;b)

Ensu

re th

at th

e pu

blic

in a

tten

danc

e do

es n

ot in

any

way

inte

rfer

eor

disr

upt t

he p

roce

edin

gs o

f the

Mem

bers

;

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

84

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 46

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

c)Re

ceiv

e an

d su

bmit

to a

vot

e al

l mot

ions

pre

sent

ed b

y th

eM

embe

rs, w

hich

do

not c

ontr

aven

e th

e ru

les o

f ord

er o

rre

gula

tions

of t

he A

utho

rity;

d)An

noun

ce th

e re

sults

of t

he v

ote

on a

ny m

otio

ns so

pre

sent

ed;

e)Ad

jour

n th

e m

eetin

g w

hen

busin

ess i

s con

clud

ed.

18.

Cond

uct o

f Mem

bers

Mem

bers

shal

l mai

ntai

n a

high

stan

dard

for c

ondu

ct a

nd a

t all

times

com

ply

with

app

licab

le la

ws a

nd th

e Au

thor

ity’s

Cod

e of

Con

duct

(App

endi

x 1)

.

No

Mem

ber a

t any

mee

ting

of th

e Au

thor

ity sh

all:

a)Sp

eak

in a

man

ner t

hat i

s disc

rimin

ator

y in

nat

ure

base

d on

an

indi

vidu

al’s

race

, anc

estr

y, p

lace

of o

rigin

, citi

zens

hip,

cre

ed,

gend

er, s

exua

l orie

ntat

ion,

age

, col

our,

mar

ital s

tatu

s, fa

mily

stat

us o

r disa

bilit

y;b)

Leav

e th

eir s

eat o

r mak

e an

y no

ise o

r dist

urba

nce

whi

le a

vot

e is

bein

g ta

ken

or u

ntil

the

resu

lt is

decl

ared

;c)

Inte

rrup

t a M

embe

r whi

le sp

eaki

ng, e

xcep

t to

raise

a p

oint

of

orde

r or a

que

stio

n of

priv

ilege

;d)

Spea

k di

sres

pect

fully

or u

se o

ffens

ive

wor

ds a

gain

st th

eAu

thor

ity, t

he M

embe

rs, s

taff,

or a

ny m

embe

r of t

he p

ublic

;e)

Spea

k be

yond

the

ques

tion(

s) u

nder

deb

ate;

f)Re

sist t

he ru

les o

f ord

er o

r diso

bey

the

deci

sion

of th

e Ch

air o

nth

e qu

estio

ns o

r ord

er o

r pra

ctic

es o

r upo

n th

e in

terp

reta

tion

ofth

e By

-law

s.

26.0

G

ener

al R

ules

of C

ondu

ct (i

n ad

ditio

n to

App

endi

x A)

26.1

A

stro

ng p

artn

ersh

ip is

ess

entia

l bet

wee

n th

e Bo

ard

of

Dire

ctor

s and

the

CAO

/ Sec

reta

ry-T

reas

urer

. Th

e Bo

ard

allo

ws t

he C

AO/ S

ecre

tary

-Tre

asur

er to

man

age

the

orga

niza

tion

and

its st

aff s

ubje

ct to

the

Boar

ds

polic

ies a

nd sp

ecifi

c di

rect

ions

. Th

e fo

llow

ing

are

guid

elin

es, r

elat

ed to

effe

ctiv

e hu

man

reso

urce

s pr

actic

es, t

o fa

cilit

ate

this

part

ners

hip:

•If

a Bo

ard

Dire

ctor

has

que

stio

ns o

r iss

ues

surr

ound

ing

repo

rts,

pro

ject

s, o

pera

tiona

lco

ncer

ns o

r com

plai

nts,

such

que

stio

ns sh

ould

be

dire

cted

thro

ugh

the

CAO

/ Sec

reta

ry-T

reas

urer

;•

If a

Boar

d Di

rect

or re

ceiv

es a

com

plai

nt fr

om a

staf

f per

son,

the

Dire

ctor

shou

ld a

dvise

the

staf

fpe

rson

to fo

llow

the

proc

ess o

utlin

ed in

the

Auth

ority

’s Te

rms o

f Em

ploy

men

t pol

icy;

•If

a Bo

ard

Dire

ctor

is a

ppro

ache

d by

the

publ

icw

ith in

quiri

es/ c

ompl

aint

s reg

ardi

ng o

pera

tiona

lm

atte

rs, t

he B

oard

Dire

ctor

is e

ncou

rage

d to

cont

act t

he C

AO/ S

ecre

tary

-Tre

asur

er w

ho in

turn

can

cont

act t

he in

divi

dual

for r

evie

w/ r

esol

utio

n.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

85

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 47

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

26.2

N

o Di

rect

or a

t any

mee

ting

of th

e Au

thor

ity sh

all:

•Sp

eak

disr

espe

ctfu

lly o

r disc

rimin

ator

y, o

r use

offe

nsiv

e w

ords

aga

inst

the

Auth

ority

, Aut

horit

ym

embe

rs, s

taff,

ano

ther

gov

ernm

ent o

ffici

als/

staf

f, or

any

mem

ber o

f the

pub

lic;

•Sp

eak

beyo

nd th

e qu

estio

n(s)

und

er d

ebat

e;•

Criti

cize

any

dec

ision

of t

he A

utho

rity

or th

eCo

mm

ittee

, as t

he c

ase

may

be,

exc

ept f

or m

ovin

gin

acc

orda

nce

with

the

prov

ision

of t

hese

pol

icie

sth

at th

e qu

estio

ns b

e re

cons

ider

ed;

•Re

sist t

he ru

les o

r diso

bey

the

deci

sion

of th

e Ch

air

on th

e qu

estio

ns o

r ord

er o

r pra

ctic

es o

r upo

n th

ein

terp

reta

tion

of th

e ru

les o

f the

Aut

horit

y.

26.3

If

any

Dire

ctor

resis

ts o

r diso

beys

, the

y m

ay b

e or

dere

d by

the

Chai

r to

leav

e th

eir s

eat f

or th

e re

mai

nder

of t

he m

eetin

g. I

n th

e ca

se o

f an

apol

ogy

bein

g m

ade

by th

e of

fend

er, t

hey

may

, by

maj

ority

vo

te o

f the

Aut

horit

y, b

e pe

rmitt

ed to

reta

ke th

eir

seat

.

19.

Min

utes

of M

eetin

gs

The

Secr

etar

y-Tr

easu

rer s

hall

unde

rtak

e to

hav

e a

reco

rdin

gse

cret

ary

in a

tten

danc

e at

mee

tings

of t

he A

utho

rity,

the

Exec

utiv

eCo

mm

ittee

and

eac

h ad

viso

ry b

oard

or c

omm

ittee

. The

reco

rdin

gse

cret

ary

shal

l mak

e a

reco

rd in

the

form

of m

inut

es o

f the

mee

ting

proc

eedi

ngs a

nd in

par

ticul

ar sh

all r

ecor

d al

l mot

ions

con

sider

ed a

t

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

86

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 48

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

the

mee

ting.

If a

reco

rdin

g se

cret

ary

is no

t pre

sent

in a

clo

sed

sess

ion,

the

Secr

etar

y-Tr

easu

rer s

hall

take

not

es o

f any

dire

ctio

n pr

ovid

ed, f

or

endo

rsem

ent b

y th

e Ch

air a

nd V

ice-

Chai

r.

Min

utes

of a

ll m

eetin

gs sh

all i

nclu

de th

e tim

e an

d pl

ace

of th

e m

eetin

g an

d a

list o

f tho

se p

rese

nt a

nd sh

all s

tate

all

mot

ions

pr

esen

ted

toge

ther

with

the

mov

er a

nd se

cond

er a

nd v

otin

g re

sults

.

The

Secr

etar

y-Tr

easu

rer o

r des

igna

te sh

all i

nclu

de d

raft

min

utes

of

the

prev

ious

mee

ting

avai

labl

e to

eac

h m

embe

r of t

he A

utho

rity

at

the

sam

e tim

e as

age

ndas

for t

he n

ext m

eetin

g ar

e di

strib

uted

.

Afte

r the

min

utes

hav

e be

en a

ppro

ved

by re

solu

tion,

orig

inal

cop

ies

shal

l be

signe

d by

the

Secr

etar

y-Tr

easu

rer a

nd c

opie

s of a

ll no

n-co

nfid

entia

l min

utes

shal

l be

post

ed o

n th

e Au

thor

ity’s

web

site.

Su

ch m

inut

es sh

all a

lso b

e av

aila

ble

for r

evie

w b

y an

y m

embe

r of t

he

publ

ic a

t the

Aut

horit

y’s a

dmin

istra

tion

cent

re o

r pro

vide

d in

al

tern

ativ

e fo

rmat

s, in

acc

orda

nce

with

the

Acce

ssib

ility

for

Ont

aria

ns w

ith D

isabi

litie

s Act

, if r

eque

sted

by

inte

rest

ed p

artie

s.

D.

Appr

oval

of B

y-la

w a

nd R

evoc

atio

n of

Pre

viou

s By-

law

(s)

By-la

w n

umbe

r ___

____

is h

ereb

y re

peal

ed;

By-la

w n

umbe

r ___

____

shal

l com

e in

to fo

rce

on th

e __

___

day

of

____

____

__, 2

0___

_

READ

A F

IRST

AN

D SE

CON

D TI

ME

____

____

____

____

__

Date

Adop

t the

lang

uage

from

the

Gove

rnan

ce

By-la

w T

empl

ate

87

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 49

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

READ

A T

HIRD

TIM

E AN

D FI

NAL

LY P

ASSE

D __

____

____

____

____

Da

te

Sign

ed:

____

____

____

____

____

____

____

____

____

_ Ch

air

____

____

____

____

____

____

____

____

____

_ Se

cret

ary-

Trea

sure

r

Appe

ndix

1 -

Code

of C

ondu

ct

[Not

e: T

his s

ampl

e Co

de o

f Con

duct

is b

ased

on

exam

ples

ado

pted

by

som

e CA

s.

It is

inte

nded

as a

gui

delin

e, a

nd m

ay b

e m

odifi

ed a

s req

uire

d by

an

indi

vidu

al

CA, a

s lon

g as

the

CA’s

ado

pted

Cod

e of

Con

duct

is su

ffici

ent t

o m

eet t

he

requ

irem

ent o

utlin

ed in

Sec

tion

19.1

of t

he C

onse

rvat

ion

Auth

oriti

es A

ct.]

1.Ba

ckgr

ound

The

[CA

SPEC

IFIC

] Con

serv

atio

n Au

thor

ity d

eman

ds a

hig

h le

vel o

f int

egrit

yan

d et

hica

l con

duct

from

its G

ener

al M

embe

rshi

p. T

he A

utho

rity’

sre

puta

tion

has r

elie

d up

on th

e go

od ju

dgem

ent o

f ind

ivid

ual M

embe

rs. A

writ

ten

Code

of C

ondu

ct h

elps

to e

nsur

e th

at a

ll M

embe

rs sh

are

a co

mm

onba

sis fo

r acc

epta

ble

cond

uct.

Form

alize

d st

anda

rds h

elp

to p

rovi

de a

refe

renc

e gu

ide

and

a su

pple

men

t to

legi

slativ

e pa

ram

eter

s with

in w

hich

Mem

bers

mus

t ope

rate

. Fur

ther

, the

y en

hanc

e pu

blic

con

fiden

ce th

atM

embe

rs o

pera

te fr

om a

bas

e of

inte

grity

, jus

tice

and

cour

tesy

.

The

Code

of C

ondu

ct is

a g

ener

al st

anda

rd. I

t aug

men

ts th

e la

ws w

hich

gove

rn th

e be

havi

our o

f Mem

bers

, and

it is

not

inte

nded

to re

plac

epe

rson

al e

thic

s.

This

Code

of C

ondu

ct w

ill a

lso a

ssist

Mem

bers

in d

ealin

g w

ith c

onfr

ontin

g

Appe

ndix

A –

Cod

e of

Con

duct

Sinc

e its

ince

ptio

n in

195

9, th

e O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

has

alw

ays h

ad a

hig

h le

vel o

f int

egrit

y co

nduc

t fr

om it

s mem

bers

, whi

ch re

lied

on th

e go

od ju

dgem

ent o

f in

divi

dual

mem

bers

. W

hile

taci

t und

erst

andi

ngs h

ave

serv

ed

wel

l for

man

y ye

ars,

a w

ritte

n Co

de o

f Con

duct

hel

ps

mem

bers

shar

e a

com

mon

bas

is fo

r acc

epta

ble

cond

uct.

Fo

rmal

stan

dard

s pro

vide

a u

sefu

l ref

eren

ce g

uide

and

su

pple

men

ts le

gisla

tive

para

met

ers t

hat m

embe

rs o

pera

te

unde

r. F

urth

er, t

hey

enha

nce

publ

ic c

onfid

ence

that

m

embe

rs o

pera

te fr

om a

bas

e of

inte

grity

, jus

tice

and

cour

tesy

. Ap

pend

ix A

has

bee

n fo

rmul

ated

to p

rovi

de th

is ge

nera

l sta

ndar

d fo

r Cod

e of

Con

duct

Ref

eren

ce.

1.0

Gen

eral

Al

l mem

bers

shal

l ser

ve in

a c

onsc

ient

ious

and

dili

gent

m

anne

r. N

o m

embe

r sha

ll us

e th

e in

fluen

ce o

f offi

ce fo

r an

y pu

rpos

e ot

her t

han

for t

he e

xerc

ise o

f his/

her

of

ficia

l dut

ies.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

88

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 50

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

situa

tions

not

ade

quat

ely

addr

esse

d or

that

may

be

ambi

guou

s in

Auth

ority

re

solu

tions

, reg

ulat

ions

, or p

olic

ies a

nd p

roce

dure

s.

2.G

ener

alAl

l Mem

bers

, whe

ther

mun

icip

al c

ounc

illor

s or a

ppoi

nted

repr

esen

tativ

es o

fa

mun

icip

ality

, are

exp

ecte

d to

con

duct

them

selv

es in

a m

anne

r tha

tre

flect

s pos

itive

ly o

n th

e Au

thor

ity.

All M

embe

rs sh

all s

erve

in a

con

scie

ntio

us a

nd d

ilige

nt m

anne

r. N

o M

embe

rsh

all u

se th

e in

fluen

ce o

f offi

ce fo

r any

pur

pose

oth

er th

an fo

r the

exe

rcise

of h

is/he

r offi

cial

dut

ies.

It is

expe

cted

that

Mem

bers

adh

ere

to a

cod

e of

con

duct

that

:

i.up

hold

s the

man

date

, visi

on a

nd m

issio

n of

the

Auth

ority

;ii.

cons

ider

s the

Aut

horit

y’s j

urisd

ictio

n in

its e

ntire

ty, i

nclu

ding

thei

rap

poin

ting

mun

icip

ality

;iii

.re

spec

ts c

onfid

entia

lity;

iv.

appr

oach

es a

ll Au

thor

ity is

sues

with

an

open

min

d, w

ith c

onsid

erat

ion

for t

he o

rgan

izatio

n as

a w

hole

;v.

exer

cise

s the

pow

ers o

f a M

embe

r whe

n ac

ting

in a

mee

ting

of th

eAu

thor

ity;

vi.

resp

ects

the

dem

ocra

tic p

roce

ss a

nd re

spec

ts d

ecisi

ons o

f the

Gen

eral

Mem

bers

hip,

Exe

cutiv

e Co

mm

ittee

, Adv

isory

Boa

rds a

nd o

ther

com

mitt

ees;

vii.

decl

ares

any

dire

ct o

r ind

irect

pec

unia

ry in

tere

st o

r con

flict

of i

nter

est

whe

n on

e ex

ists o

r may

exi

st; a

ndvi

ii.co

nduc

ts o

nese

lf in

a m

anne

r whi

ch re

flect

s res

pect

and

pro

fess

iona

lco

urte

sy a

nd d

oes n

ot u

se o

ffens

ive

lang

uage

in o

r aga

inst

the

Auth

ority

or a

gain

st a

ny M

embe

r or a

ny A

utho

rity

staf

f.

2.0

Gift

s and

Ben

efits

M

embe

rs sh

all n

ot a

ccep

t fee

s, g

ifts o

r per

sona

l ben

efits

th

at a

re c

onne

cted

dire

ctly

or i

ndire

ctly

with

the

perf

orm

ance

of d

utie

s, e

xcep

t com

pens

atio

n au

thor

ized

by la

w.

3.0

Conf

iden

tialit

y Al

l inf

orm

atio

n, d

ocum

enta

tion

or d

elib

erat

ions

re

ceiv

ed, r

evie

wed

, or t

aken

in c

lose

d se

ssio

n of

the

Auth

ority

and

its c

omm

ittee

s are

con

fiden

tial.

Mem

bers

shal

l not

disc

lose

or r

elea

se b

y an

y m

eans

to

any

mem

ber o

f the

pub

lic e

ither

in v

erba

l or w

ritte

n fo

rm a

ny c

onfid

entia

l inf

orm

atio

n ac

quire

d by

virt

ue o

f th

eir o

ffice

, exc

ept w

hen

requ

ired

by la

w to

do

so.

Mem

bers

shal

l not

per

mit

any

pers

ons o

ther

than

thos

e w

ho a

re e

ntitl

ed th

eret

o to

hav

e ac

cess

to in

form

atio

n w

hich

is c

onfid

entia

l.

Part

icul

ar c

are

shou

ld b

e ex

erci

sed

in re

leas

ing

info

rmat

ion

such

as t

he fo

llow

ing:

•Hu

man

Res

ourc

e m

atte

rs;

•In

form

atio

n ab

out s

uppl

iers

pro

vide

d fo

rev

alua

tion

whi

ch m

ight

be

usef

ul to

oth

ersu

pplie

rs;

•M

atte

rs re

latin

g to

the

lega

l affa

irs o

f the

Auth

ority

;•

Sour

ces o

f com

plai

nts w

here

the

iden

tity

of th

eco

mpl

aint

is g

iven

in c

onfid

ence

;

89

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 51

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

3.G

ifts a

nd B

enef

itsM

embe

rs sh

all n

ot a

ccep

t fee

s, g

ifts,

hos

pita

lity

or p

erso

nal b

enef

its th

atar

e co

nnec

ted

dire

ctly

or i

ndire

ctly

with

the

perf

orm

ance

of d

utie

s, e

xcep

tco

mpe

nsat

ion

auth

orize

d by

law

.

4.Co

nfid

entia

lity

The

mem

bers

shal

l be

gove

rned

at a

ll tim

es b

y th

e pr

ovisi

ons o

f the

Mun

icip

al F

reed

om a

nd In

form

atio

n an

d Pr

otec

tion

of P

rivac

y Ac

t.

All i

nfor

mat

ion,

doc

umen

tatio

n or

del

iber

atio

ns re

ceiv

ed, r

evie

wed

, or

take

n in

a c

lose

d m

eetin

g ar

e co

nfid

entia

l.

Mem

bers

shal

l not

disc

lose

or r

elea

se b

y an

y m

eans

to a

ny m

embe

r of t

hepu

blic

, eith

er in

ver

bal o

r writ

ten

form

, any

con

fiden

tial i

nfor

mat

ion

acqu

ired

by v

irtue

of t

heir

offic

e, e

xcep

t whe

n re

quire

d by

law

to d

o so

.

Mem

bers

shal

l not

per

mit

any

pers

ons,

oth

er th

an th

ose

who

are

ent

itled

ther

eto,

to h

ave

acce

ss to

info

rmat

ion

whi

ch is

con

fiden

tial.

In th

e in

stan

ce w

here

a m

embe

r vac

ates

thei

r pos

ition

on

the

Gene

ral

Mem

bers

hip

they

will

con

tinue

to b

e bo

und

by M

FIPP

A re

quire

men

ts.

Part

icul

ar c

are

shou

ld b

e ex

erci

sed

in p

rote

ctin

g in

form

atio

n su

ch a

s the

fo

llow

ing:

i.Hu

man

Res

ourc

es m

atte

rs;

ii.In

form

atio

n ab

out s

uppl

iers

pro

vide

d fo

r eva

luat

ion

that

mig

ht b

eus

eful

to o

ther

supp

liers

;iii

.M

atte

rs re

latin

g to

the

lega

l affa

irs o

f the

Aut

horit

y;iv

.In

form

atio

n pr

ovid

ed in

con

fiden

ce fr

om a

n Ab

orig

inal

com

mun

ity, o

ra

reco

rd th

at if

rele

ased

cou

ld re

ason

ably

be

expe

cted

to p

reju

dice

the

cond

uct o

f rel

atio

ns b

etw

een

an A

borig

inal

com

mun

ity a

nd th

e

•Ite

ms u

nder

neg

otia

tion;

•Sc

hedu

les o

f pric

es in

con

trac

t ten

ders

;•

Info

rmat

ion

deem

ed to

be

“per

sona

lin

form

atio

n” u

nder

the

Mun

icip

al F

reed

om o

fIn

form

atio

n an

d Pr

otec

tion

of P

rivac

y Ac

t.

The

list a

bove

is p

rovi

ded

for e

xam

ple

and

is no

t inc

lusiv

e.

4.0

Use

of A

utho

rity

Prop

erty

N

o m

embe

r sha

ll us

e fo

r per

sona

l pur

pose

s any

Au

thor

ity p

rope

rty,

equ

ipm

ent,

supp

lies o

r Ser

vice

s of

cons

eque

nce

othe

r tha

n fo

r pur

pose

s con

nect

ed w

ith

the

disc

harg

e of

Aut

horit

y du

ties o

r ass

ocia

ted

com

mun

ity a

ctiv

ities

of w

hich

the

Auth

ority

has

bee

n ad

vise

d.

5.0

Wor

k of

a P

oliti

cal N

atur

e N

o M

embe

r sha

ll us

e Au

thor

ity fa

cilit

ies,

serv

ices

or

prop

erty

for h

is or

her

re-e

lect

ion

cam

paig

n. N

o m

embe

r sha

ll us

e th

e se

rvic

es o

f Aut

horit

y em

ploy

ees

for h

is or

her

re-e

lect

ion

cam

paig

n, d

urin

g ho

urs i

n w

hich

the

empl

oyee

s are

in th

e pa

id e

mpl

oym

ent o

f th

e Au

thor

ity.

6.0

Cond

uct a

t Aut

horit

y M

eetin

gs

Dur

ing

mee

tings

, mem

bers

shal

l con

duct

them

selv

es

with

dec

orum

. Re

spec

t for

del

egat

ions

and

for f

ello

w

mem

bers

requ

ires t

hat a

ll m

embe

rs sh

ow c

ourt

esy

and

not d

istra

ct fr

om th

e bu

sines

s of t

he A

utho

rity

durin

g pr

esen

tatio

ns a

nd w

hen

othe

r mem

bers

hav

e

90

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 52

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Auth

ority

; v.

Sour

ces o

f com

plai

nts w

here

the

iden

tity

of th

e co

mpl

aina

nt is

giv

en in

conf

iden

ce;

vi.

Item

s und

er n

egot

iatio

n;vi

i.Sc

hedu

les o

f pric

es in

tend

ers o

r req

uest

s for

pro

posa

ls;vi

ii.Ap

prai

sed

or e

stim

ated

val

ues w

ith re

spec

t to

the

Auth

ority

’spr

opos

ed p

rope

rty

acqu

isitio

ns o

r disp

ositi

ons;

ix.

Info

rmat

ion

deem

ed to

be

“per

sona

l inf

orm

atio

n” u

nder

MFI

PPA.

The

list a

bove

is p

rovi

ded

for e

xam

ple

and

is no

t exh

aust

ive.

5.U

se o

f Aut

horit

y Pr

oper

tyN

o M

embe

r sha

ll us

e fo

r per

sona

l pur

pose

s any

Aut

horit

y pr

oper

ty,

equi

pmen

t, su

pplie

s, o

r ser

vice

s of c

onse

quen

ce o

ther

than

for p

urpo

ses

conn

ecte

d w

ith th

e di

scha

rge

of A

utho

rity

dutie

s or a

ssoc

iate

d co

mm

unity

activ

ities

of w

hich

the

Auth

ority

has

bee

n ad

vise

d.

6.W

ork

of a

Pol

itica

l Nat

ure

No

Mem

ber s

hall

use

Auth

ority

faci

litie

s, se

rvic

es o

r pro

pert

y fo

r his/

her

elec

tion

or re

-ele

ctio

n ca

mpa

ign

to a

ny p

ositi

on o

r offi

ce w

ithin

the

Auth

ority

or o

ther

wise

.

7.Co

nduc

t at A

utho

rity

Mee

tings

Durin

g m

eetin

gs o

f the

Aut

horit

y, M

embe

rs sh

all c

ondu

ct th

emse

lves

with

deco

rum

. Res

pect

for d

eleg

atio

ns a

nd fo

r fel

low

Mem

bers

requ

ires t

hat a

llM

embe

rs sh

ow c

ourt

esy

and

not d

istra

ct fr

om th

e bu

sines

s of t

he A

utho

rity

durin

g pr

esen

tatio

ns a

nd w

hen

othe

rs h

ave

the

floor

.

8.In

fluen

ce o

n St

aff

Mem

bers

shal

l be

resp

ectf

ul o

f the

fact

that

staf

f wor

k fo

r the

Aut

horit

y as

a

the

floor

.

7.0

Influ

ence

on

Staf

f M

embe

rs sh

all b

e re

spec

tful

of t

he fa

ct th

at st

aff w

ork

for t

he w

hole

cor

pora

tion

and

are

char

ged

with

m

akin

g re

com

men

datio

ns th

at re

flect

thei

r pr

ofes

siona

l exp

ertis

e an

d co

rpor

ate

pers

pect

ive,

w

ithou

t und

ue in

fluen

ce fr

om a

ny in

divi

dual

mem

ber

or fa

ctio

n.

8.0

Busi

ness

Rel

atio

ns

No

mem

ber s

hall

borr

ow m

oney

from

any

per

son

who

re

gula

rly d

oes b

usin

ess w

ith th

e Au

thor

ity u

nles

s suc

h a

pers

on is

an

inst

itutio

n or

com

pany

who

se sh

ares

are

pu

blic

ly tr

aded

and

who

is re

gula

rly in

the

busin

ess o

f le

ndin

g m

oney

.

No

mem

ber s

hall

act a

s a p

aid

agen

t bef

ore

the

Auth

ority

or a

com

mitt

ee o

f the

Aut

horit

y, e

xcep

t in

com

plia

nce

with

the

term

s of t

he M

unic

ipal

Con

flict

of

Inte

rest

Act

.

9.0

Enco

urag

emen

t of R

espe

ct fo

r Cor

pora

tion

and

its B

y-la

ws

Mem

bers

shal

l rep

rese

nt th

e Au

thor

ity in

a re

spec

tful

w

ay a

nd e

ncou

rage

pub

lic re

spec

t for

the

Auth

ority

an

d its

by-

law

s.

10.0

Ha

rass

men

t H

aras

smen

t of a

noth

er m

embe

r, st

aff o

r any

mem

ber

of th

e pu

blic

is m

iscon

duct

. It

is th

e po

licy

of th

e O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

that

all

91

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 53

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

who

le a

nd a

re c

harg

ed w

ith m

akin

g re

com

men

datio

ns th

at re

flect

thei

r pr

ofes

siona

l exp

ertis

e an

d co

rpor

ate

pers

pect

ive,

with

out u

ndue

influ

ence

.

9.Bu

sine

ss R

elat

ions

No

Mem

ber s

hall

borr

ow m

oney

from

any

per

son

who

regu

larly

doe

sbu

sines

s with

the

Auth

ority

unl

ess s

uch

pers

on is

an

inst

itutio

n or

com

pany

who

se sh

ares

are

pub

licly

trad

ed a

nd w

ho is

regu

larly

in th

e bu

sines

s of

lend

ing

mon

ey.

No

Mem

ber s

hall

act a

s a p

aid

agen

t bef

ore

the

Auth

ority

, the

Exe

cutiv

eCo

mm

ittee

or a

n ad

viso

ry b

oard

or c

omm

ittee

of t

he A

utho

rity,

exc

ept i

nco

mpl

ianc

e w

ith th

e te

rms o

f the

Mun

icip

al C

onfli

ct o

f Int

eres

t Act

.

10.

Enco

urag

emen

t of R

espe

ct fo

r the

Aut

horit

y an

d its

Reg

ulat

ions

Mem

bers

shal

l rep

rese

nt th

e Au

thor

ity in

a re

spec

tful

way

and

enc

oura

gepu

blic

resp

ect f

or th

e Au

thor

ity a

nd it

s Reg

ulat

ions

.

11.

Hara

ssm

ent

It is

the

polic

y of

the

Auth

ority

that

all

pers

ons b

e tr

eate

d fa

irly

in th

ew

orkp

lace

in a

n en

viro

nmen

t fre

e of

disc

rimin

atio

n an

d of

per

sona

l and

sexu

al h

aras

smen

t. Ha

rass

men

t of a

noth

er M

embe

r, st

aff o

r any

mem

ber o

fth

e pu

blic

is m

iscon

duct

. Mem

bers

shal

l fol

low

the

Auth

ority

’s H

aras

smen

tPo

licy

as a

ppro

ved

from

tim

e-to

-tim

e.

Exam

ples

of h

aras

smen

t tha

t will

not

be

tole

rate

d in

clud

e: v

erba

l or

phys

ical

abu

se, t

hrea

ts, d

erog

ator

y re

mar

ks, j

okes

, inn

uend

o or

taun

tsre

late

d to

an

indi

vidu

al’s

race

, rel

igio

us b

elie

fs, c

olou

r, ge

nder

, phy

sical

or

men

tal d

isabi

litie

s, a

ge, a

nces

try,

pla

ce o

f orig

in, m

arita

l sta

tus,

sour

ce o

fin

com

e, fa

mily

stat

us o

r sex

ual o

rient

atio

n. T

he A

utho

rity

will

also

not

tole

rate

the

disp

lay

of p

orno

grap

hic,

raci

st o

r offe

nsiv

e sig

ns o

r im

ages

;pr

actic

al jo

kes t

hat r

esul

t in

awkw

ardn

ess o

r em

barr

assm

ent;

unw

elco

me

pers

ons b

e tr

eate

d fa

irly

in th

e w

orkp

lace

in a

n en

viro

nmen

t fre

e of

disc

rimin

atio

n an

d of

per

sona

l an

d se

xual

har

assm

ent.

Har

assm

ent m

ay b

e de

fined

as a

ny b

ehav

iour

by

any

pers

on in

clud

ing

a co

-wor

ker t

hat i

s dire

cted

at o

r is

offe

nsiv

e to

ano

ther

per

son

on th

e gr

ound

s of r

ace,

an

cest

ry, p

lace

of o

rigin

, col

our,

ethn

ic c

itize

nshi

p,

cree

d, se

x, a

ge, m

arita

l sta

tus o

r fam

ily st

atus

and

any

ot

her p

rohi

bite

d gr

ound

s und

er th

e pr

ovisi

ons o

f the

O

ntar

io H

uman

Rig

hts C

ode

and

the

Occ

upat

iona

l He

alth

and

Saf

ety

Act.

11.0

In

terp

reta

tion

Mem

bers

of t

he A

utho

rity

seek

ing

clar

ifica

tion

of a

ny

part

of t

he A

ppen

dix

shou

ld c

onsu

lt w

ith th

e M

unic

ipal

Cle

rk o

r Cor

pora

te C

ounc

il of

the

mun

icip

ality

that

app

oint

ed th

e re

spec

tive

mem

ber.

92

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 54

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

invi

tatio

ns o

r req

uest

s, w

heth

er in

dire

ct o

r exp

licit

and

any

othe

r pro

hibi

ted

grou

nds u

nder

the

prov

ision

s of t

he O

ntar

io H

uman

Rig

hts C

ode.

12.

Brea

ch o

f Cod

e of

Con

duct

Shou

ld a

Mem

ber b

reac

h th

e Co

de o

f Con

duct

, the

y sh

all a

dvise

the

Chai

ran

d Vi

ce-C

hair,

with

a c

opy

to th

e Se

cret

ary

Trea

sure

r, as

soon

as p

ossib

leaf

ter t

he b

reac

h.

Shou

ld a

Mem

ber a

llege

that

ano

ther

Mem

ber h

as b

reac

hed

the

Code

of

Cond

uct;

the

said

bre

ach

shal

l be

com

mun

icat

ed to

the

Chai

r, w

ith a

cop

y to

the

Secr

etar

y-Tr

easu

rer,

in w

ritin

g. In

the

abse

nce

of th

e Ch

air,

or if

aM

embe

r alle

ges t

hat t

he C

hair

has b

reac

hed

the

Code

of C

ondu

ct, t

he sa

idbr

each

shal

l be

com

mun

icat

ed th

e Vi

ce-C

hair,

with

a c

opy

to th

e Se

cret

ary-

Trea

sure

r, in

writ

ing.

Shou

ld a

mem

ber o

f the

pub

lic o

r a m

unic

ipal

ity a

llege

that

a M

embe

r has

brea

ched

the

Code

of C

ondu

ct, t

he p

arty

mak

ing

the

alle

gatio

n w

ill b

edi

rect

ed to

follo

w th

e no

tific

atio

n pr

oced

ure

outli

ned

abov

e.

Any

brea

ch, o

r alle

ged

brea

ch, o

f the

Cod

e of

Con

duct

shal

l be

inve

stig

ated

in a

ccor

danc

e w

ith th

e En

forc

emen

t of B

y-la

ws a

nd P

olic

ies p

roce

dure

outli

ned

or re

ferr

ed to

in th

e Au

thor

ity’s

Adm

inist

rativ

e By

-law

.

Appe

ndix

2 -

Conf

lict o

f Int

eres

t

[Not

e: T

his s

ampl

e Co

nflic

t of I

nter

est P

olic

y is

base

d on

the

Mun

icip

al C

onfli

ct

of In

tere

st A

ct a

nd e

xist

ing

polic

ies o

f som

e CA

s. It

is in

tend

ed a

s a g

uide

line,

an

d m

ay b

e m

odifi

ed a

s req

uire

d by

an

indi

vidu

al C

A, a

s lon

g as

it m

eets

the

requ

irem

ents

out

lined

in th

e M

unic

ipal

Con

flict

of I

nter

est A

ct]

1.M

unic

ipal

l Con

flict

of I

nter

est A

ctTh

e Au

thor

ity M

embe

rs c

omm

it th

emse

lves

and

the

Auth

ority

to e

thic

al,

27.0

Di

sclo

sure

of P

ecun

iary

Inte

rest

27.1

W

here

a m

embe

r, ei

ther

on

his o

wn

beha

lf of

whi

le

actin

g fo

r, by

, with

or t

hrou

gh a

noth

er, h

as a

ny

pecu

niar

y in

tere

st, d

irect

or i

ndire

ct, i

n an

y m

atte

r an

d is

pres

ent a

t a m

eetin

g of

the

Auth

ority

or

Stan

ding

Com

mitt

ee a

t whi

ch th

e m

atte

r is t

he su

bjec

t of

con

sider

atio

n, th

e m

embe

r sha

ll:

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

93

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 55

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

busin

essli

ke, a

nd la

wfu

l con

duct

whe

n ac

ting

as th

e Ge

nera

l Mem

bers

hip.

Th

e Au

thor

ity is

bou

nd b

y th

e M

unic

ipal

Con

flict

of I

nter

est A

ct. T

his

appe

ndix

to th

e by

-law

is in

tend

ed to

ass

ist M

embe

rs in

und

erst

andi

ng th

eir

oblig

atio

ns. M

embe

rs a

re re

quire

d to

revi

ew th

e M

unic

ipal

Con

flict

of

Inte

rest

Act

on

a re

gula

r bas

is.

2.Di

sclo

sure

of P

ecun

iary

Inte

rest

Whe

re a

Mem

ber,

eith

er o

n hi

s or h

er o

wn

beha

lf or

whi

le a

ctin

g fo

r, by

,w

ith o

r thr

ough

ano

ther

, has

any

pec

unia

ry in

tere

st, d

irect

or i

ndire

ct, i

nan

y m

atte

r and

is p

rese

nt a

t a m

eetin

g of

the

Auth

ority

, Exe

cutiv

eCo

mm

ittee

, Adv

isory

Boa

rd o

r com

mitt

ee a

t whi

ch th

e m

atte

r is t

he su

bjec

tof

con

sider

atio

n, th

e M

embe

r:

a)sh

all,

prio

r to

any

cons

ider

atio

n of

the

mat

ter a

t the

mee

ting,

disc

lose

the

pecu

niar

y in

tere

st a

nd th

e ge

nera

l nat

ure

ther

eof;

b)sh

all n

ot ta

ke p

art i

n th

e di

scus

sion

of, o

r vot

e on

any

que

stio

n in

resp

ect o

f the

mat

ter;

and,

c)sh

all n

ot a

ttem

pt in

any

way

whe

ther

bef

ore,

dur

ing

or a

fter

the

mee

ting

to in

fluen

ce th

e vo

ting

on a

ny su

ch q

uest

ion.

3.Ch

air’s

Con

flict

of I

nter

est o

r Pec

unia

ry In

tere

stW

here

the

Chai

r of a

mee

ting

disc

lose

s a c

onfli

ct o

f int

eres

t with

resp

ect t

oa

mat

ter u

nder

con

sider

atio

n at

a m

eetin

g, a

noth

er M

embe

r sha

ll be

appo

inte

d to

cha

ir th

at p

ortio

n of

the

mee

ting

by R

esol

utio

n.

4.Cl

osed

Mee

tings

Whe

re a

mee

ting

is no

t ope

n to

the

publ

ic, a

Mem

ber w

ho h

as d

ecla

red

aco

nflic

t of i

nter

est s

hall

leav

e th

e m

eetin

g fo

r the

par

t of t

he m

eetin

g du

ring

whi

ch th

e m

atte

r is u

nder

con

sider

atio

n.

5.M

embe

r Abs

ent

Whe

re th

e in

tere

st o

f a M

embe

r has

not

bee

n di

sclo

sed

by re

ason

of t

heir

•Pr

ior t

o an

y co

nsid

erat

ion

of th

e m

atte

r at t

hem

eetin

g, d

isclo

se th

e in

tere

st a

nd th

e ge

nera

lna

ture

ther

eof;

•N

ot ta

ke p

art i

n th

e di

scus

sion

of, o

r vot

e on

any

ques

tion

in re

spec

t of t

he m

atte

r; an

d•

Not

att

empt

in a

ny w

ay w

heth

er b

efor

e, d

urin

g or

afte

r the

mee

ting,

to in

fluen

ce th

e vo

ting

on a

nysu

ch q

uest

ion.

27.2

W

here

a m

eetin

g is

not o

pen

to th

e pu

blic

, in

addi

tion

to c

ompl

ying

with

the

requ

irem

ents

, the

mem

ber s

hall

fort

hwith

leav

e th

e m

eetin

g fo

r the

par

t of t

he

mee

ting

durin

g w

hich

the

mat

ter i

s und

er

cons

ider

atio

n.

27.3

W

here

the

inte

rest

of a

Mem

ber h

as n

ot b

een

disc

lose

d by

reas

on o

f the

ir ab

senc

e fr

om th

e pa

rtic

ular

mee

ting,

the

Mem

ber s

hall

disc

lose

thei

r in

tere

st a

nd o

ther

wise

com

ply

at th

e fir

st m

eetin

g of

th

e Au

thor

ity o

r Sta

ndin

g Co

mm

ittee

, as t

he c

ase

may

be

, att

ende

d by

them

afte

r the

par

ticul

ar m

eetin

g.

27.4

Th

e m

eetin

g se

cret

ary

shal

l rec

ord

in re

ason

able

det

ail

the

part

icul

ars o

f any

disc

losu

re o

f pec

unia

ry in

tere

st

mad

e by

mem

bers

of t

he A

utho

rity

or C

omm

ittee

s, a

s th

e ca

se m

ay b

e, a

nd a

ny su

ch re

cord

shal

l app

ear i

n th

e m

inut

es/ n

otes

of t

hat p

artic

ular

mee

ting

of th

e Au

thor

ity o

r of t

he C

omm

ittee

, as t

he c

ase

may

be.

94

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 56

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

abse

nce

from

the

part

icul

ar m

eetin

g, th

e M

embe

r sha

ll di

sclo

se th

eir

inte

rest

and

oth

erw

ise c

ompl

y at

the

first

mee

ting

of th

e Au

thor

ity,

Exec

utiv

e Co

mm

ittee

, Adv

isory

Boa

rd o

r Com

mitt

ee, a

s the

cas

e m

ay b

e,

atte

nded

by

them

aft

er th

e pa

rtic

ular

mee

ting.

6.Di

sclo

sure

Rec

orde

d in

Min

utes

The

reco

rdin

g se

cret

ary

shal

l rec

ord

in re

ason

able

det

ail t

he p

artic

ular

s of

any

disc

losu

re o

f con

flict

of i

nter

est o

r pec

unia

ry in

tere

st m

ade

byM

embe

rs a

nd w

heth

er th

e M

embe

r with

drew

from

the

disc

ussio

n of

the

mat

ter.

Such

reco

rd sh

all a

ppea

r in

the

min

utes

/not

es o

f tha

t par

ticul

arm

eetin

g of

the

Gene

ral M

embe

rshi

p, E

xecu

tive

Com

mitt

ee, a

dviso

ry b

oard

or c

omm

ittee

, as t

he c

ase

may

be.

7.Br

each

of C

onfli

ct o

f Int

eres

t Pol

icy

Shou

ld a

Mem

ber b

reac

h th

e Co

nflic

t of I

nter

est P

olic

y, th

ey sh

all a

dvise

the

Chai

r and

Vic

e-Ch

air,

with

a c

opy

to th

e Se

cret

ary

Trea

sure

r, as

soon

as

poss

ible

aft

er th

e br

each

.

Shou

ld a

Mem

ber a

llege

that

ano

ther

Mem

ber h

as b

reac

hed

the

Conf

lict o

fIn

tere

st P

olic

y; th

e sa

id b

reac

h sh

all b

e co

mm

unic

ated

to th

e Ch

air,

with

aco

py to

the

Secr

etar

y Tr

easu

rer,

in w

ritin

g. In

the

abse

nce

of th

e Ch

air,

or if

a M

embe

r alle

ges t

hat t

he C

hair

has b

reac

hed

the

Conf

lict o

f Int

eres

t Pol

icy,

the

said

bre

ach

shal

l be

com

mun

icat

ed th

e Vi

ce-C

hair,

with

a c

opy

to th

eSe

cret

ary-

Trea

sure

r, in

writ

ing.

Shou

ld a

mem

ber o

f the

pub

lic o

r a m

unic

ipal

ity a

llege

that

a M

embe

r has

brea

ched

the

Conf

lict o

f Int

eres

t Pol

icy,

the

part

y m

akin

g th

e al

lega

tion

will

be d

irect

ed to

follo

w th

e no

tific

atio

n pr

oced

ure

outli

ned

abov

e.

Any

brea

ch, o

r alle

ged

brea

ch, o

f the

Con

flict

of I

nter

est P

olic

y sh

all b

ein

vest

igat

ed in

acc

orda

nce

with

the

Enfo

rcem

ent o

f By-

law

s and

Pol

icie

spr

oced

ure

outli

ned

or re

ferr

ed to

in th

e Au

thor

ity’s

Adm

inist

rativ

e By

-law

.

95

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 57

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

Appe

ndix

3 -

Proc

edur

e fo

r Ele

ctio

n of

Offi

cers

[CA

SPEC

IFIC

: The

follo

win

g is

an e

xam

ple

of e

lect

ion

proc

edur

es u

sed

by se

vera

l CA

s]

1.Vo

ting

Votin

g sh

all b

e by

secr

et b

allo

t and

no

Mem

bers

may

vot

e by

pro

xy.

2.Ac

ting

Chai

rTh

e Ge

nera

l Mem

bers

hip

shal

l app

oint

a p

erso

n, w

ho is

not

a v

otin

gM

embe

r, as

Act

ing

Chai

r or R

etur

ning

Offi

cer,

for t

he p

urpo

se o

f Ele

ctio

n of

Offi

cers

.

3.Sc

rutin

eer(

s)Th

e ap

poin

tmen

t of o

ne o

r mor

e sc

rutin

eers

is re

quire

d fo

r the

pur

pose

of

coun

ting

ballo

ts, s

houl

d an

ele

ctio

n be

requ

ired.

All

ballo

ts sh

all b

ede

stro

yed

by th

e sc

rutin

eers

aft

erw

ards

. The

Act

ing

Chai

r sha

ll ca

ll a

mot

ion

for t

he a

ppoi

ntm

ent o

f one

or m

ore

pers

ons,

who

are

not

Mem

bers

or

empl

oyee

s of t

he A

utho

rity,

to a

ct a

s scr

utin

eers

. A M

embe

r, w

ho w

ill n

otst

and

for e

lect

ion,

may

be

appo

inte

d as

an

addi

tiona

l scr

utin

eer i

fre

ques

ted.

4.El

ectio

n Pr

oced

ures

The

Actin

g Ch

air s

hall

advi

se th

e M

embe

rs th

at th

e el

ectio

n w

ill b

eco

nduc

ted

in a

ccor

danc

e w

ith th

e Ac

t as f

ollo

ws:

a)Th

e el

ectio

ns sh

all b

e co

nduc

ted

in th

e fo

llow

ing

orde

r:i.

Elec

tion

of th

e Ch

air,

who

shal

l be

a M

embe

r of t

he A

utho

rity

ii.El

ectio

n of

one

or m

ore

Vice

-cha

irs, w

ho sh

all b

e M

embe

rs o

f the

Auth

ority

.

b)Th

e Ac

ting

Chai

r sha

ll as

k fo

r nom

inat

ions

to e

ach

posit

ion;

Elec

tions

of O

ffice

rs

9.1

Nom

inat

ing

Com

mitt

ee

A N

omin

atin

g Co

mm

ittee

of t

hree

(3) A

utho

rity

mem

bers

shal

l be

appo

inte

d by

the

Full

Auth

ority

at a

m

eetin

g pr

ior t

o De

cem

ber 1

in e

ach

year

, the

firs

t na

med

to b

e th

e Ch

air o

f the

Nom

inat

ing

Com

mitt

ee.

The

Nom

inat

ing

Com

mitt

ee a

t its

mee

tings

bef

ore

the

Annu

al G

ener

al M

eetin

g of

the

Auth

ority

shal

l dra

w u

p a

prop

osed

slat

e of

offi

cers

, inc

ludi

ng th

e Ch

air a

nd

Vice

-Cha

ir fo

r the

Aut

horit

y, w

hich

it w

ill p

rese

nt a

t th

e An

nual

Mee

ting

of th

e Au

thor

ity a

fter

hav

ing

asce

rtai

ned

the

will

ingn

ess o

f eac

h to

act

.

9.2

Chai

r for

Ele

ctio

n of

Off

icer

s An

indi

vidu

al o

ther

than

a m

embe

r of t

he O

tona

bee

Regi

on C

onse

rvat

ion

Auth

ority

will

ass

ume

the

posit

ion

of C

hair

for t

he p

urpo

se o

f Ele

ctio

n of

O

ffice

rs.

The

CAO

/ Sec

reta

ry-T

reas

urer

, or d

esig

nate

, as

sum

es th

is po

sitio

n.

9.3

Appo

intm

ent o

f Scr

utin

eers

Th

e ap

poin

tmen

t of t

wo

scru

tinee

rs is

requ

ired

for t

he

purp

ose

of c

ount

ing

ballo

ts sh

ould

an

elec

tion

be

requ

ired.

All

ballo

ts w

ill b

e de

stro

yed

by th

e sc

rutin

eers

aft

erw

ards

. Th

e ap

poin

tmen

t of

scru

tinee

rs re

quire

s a m

over

and

seco

nder

by

Mem

bers

of t

he A

utho

rity

and

may

be

any

pers

on

othe

r tha

n a

Dire

ctor

of t

he A

utho

rity.

Cons

olid

ate

the

lang

uage

from

bot

h th

e Go

vern

ance

By-

law

Tem

plat

e an

d O

RCA

Gove

rnan

ce &

Adm

inist

rativ

e Po

licie

s.

96

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 58

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

c)O

nly

curr

ent M

embe

rs o

f the

Aut

horit

y w

ho a

re p

rese

nt m

ay v

ote;

d)N

omin

atio

ns sh

all b

e ca

lled

thre

e (3

) tim

es a

nd w

ill o

nly

requ

ire a

mov

er;

e)Th

e cl

osin

g of

nom

inat

ions

shal

l req

uire

bot

h a

mov

er a

nd a

seco

nder

;f)

Each

Mem

ber n

omin

ated

shal

l be

aske

d to

acc

ept t

he n

omin

atio

n. T

heM

embe

r mus

t be

pres

ent t

o ac

cept

the

nom

inat

ion

unle

ss th

e M

embe

rha

s adv

ised

the

Secr

etar

y-Tr

easu

rer i

n w

ritin

g or

by

emai

l in

adva

nce

ofth

e el

ectio

n of

thei

r will

ingn

ess t

o ac

cept

the

nom

inat

ion.

If on

e N

omin

ee:

g)If

only

one

nom

inee

the

indi

vidu

al sh

all b

e de

clar

ed in

to th

e po

sitio

n by

accl

amat

ion.

If M

ore

than

One

Nom

inee

: h)

In th

e ev

ent o

f an

elec

tion,

eac

h no

min

ee sh

all b

e pe

rmitt

ed n

ot m

ore

than

thre

e (3

) min

utes

to sp

eak

for t

he o

ffice

, in

the

orde

r of t

he

alph

abet

ical

list

ing

by su

rnam

es.

i)U

pon

the

acce

ptan

ce b

y no

min

ees t

o st

and

for e

lect

ion

to th

e po

sitio

nof

offi

ce, b

allo

ts sh

all b

e di

strib

uted

to th

e M

embe

rs b

y th

e sc

rutin

eers

for t

he p

urpo

se o

f ele

ctio

n an

d th

e Ac

ting

Chai

r sha

ll as

k th

e M

embe

rsto

writ

e th

e na

me

of o

ne in

divi

dual

onl

y on

the

ballo

t.j)

The

scru

tinee

rs sh

all c

olle

ct th

e ba

llots

, lea

ve th

e m

eetin

g to

cou

nt th

eba

llots

, ret

urn

and

advi

se th

e Ac

ting

Chai

r who

was

ele

cted

with

mor

eth

an 5

0% o

f the

vot

e.

A m

ajor

ity v

ote

shal

l be

requ

ired

for e

lect

ion.

If th

ere

are

mor

e th

an tw

o no

min

ees,

and

upo

n th

e fir

st v

ote

no n

omin

ee re

ceiv

es th

e m

ajor

ity re

quire

d fo

r ele

ctio

n, th

e na

me

of th

e pe

rson

with

the

leas

t num

ber o

f vot

es sh

all b

e re

mov

ed fr

om fu

rthe

r con

sider

atio

n fo

r the

offi

ce a

nd n

ew b

allo

ts sh

all b

e di

strib

uted

. In

the

case

of a

vot

e w

here

no

nom

inee

rece

ives

the

maj

ority

9.4

Elec

tions

Th

e CA

O/S

ecre

tary

-Tre

asur

er, o

r des

igna

te, a

dvise

s th

at th

e el

ectio

n w

ill b

e co

nduc

ted

in a

ccor

danc

e w

ith

Sect

ion

17 o

f the

Con

serv

atio

n Au

thor

ities

Act

as

follo

ws:

•El

ectio

ns w

ill b

e he

ld b

y se

cret

bal

lot i

n th

e ca

se o

fm

ore

than

one

nom

inat

ion

for a

ny o

ffice

and

no

mem

ber m

ay v

ote

by p

roxy

;•

Onl

y cu

rren

t mem

bers

of t

he A

utho

rity

may

vot

e;•

The

orde

r of p

roce

dure

for t

he e

lect

ions

shal

l be

elec

tion

of th

e Ch

air,

follo

wed

by

the

elec

tion

ofth

e Vi

ce-C

hair

and

such

oth

er e

lect

ions

as t

heAu

thor

ity m

ay d

eter

min

e;•

The

repo

rt o

f the

Nom

inat

ing

Com

mitt

ee sh

all b

ere

ceiv

ed in

the

abov

e or

der a

nd fu

rthe

rno

min

atio

ns, i

f any

, for

eac

h of

fice

shal

l be

rece

ived

in th

is or

der f

rom

the

floor

;•

Nom

inat

ions

will

be

calle

d th

ree

(3) t

imes

and

will

only

requ

ire a

mov

er, a

nd th

e cl

osin

g of

nom

inat

ions

will

requ

ire b

oth

a m

over

and

seco

nder

;•

Each

mem

ber n

omin

ated

will

be

requ

ired

toac

cept

the

nom

inat

ion.

The

mem

ber m

ust b

epr

esen

t to

acce

pt th

e no

min

atio

n or

an

affid

avit

ofac

cept

ance

, sig

ned

by th

e m

embe

r nom

inat

ed,

mus

t be

prov

ided

to th

e CA

O/ S

ecre

tary

-Tre

asur

er

97

Gove

rnan

ce B

y-La

w P

relim

inar

y Re

com

men

datio

ns

Boar

d Re

port

#: 2

018-

037

Appe

ndix

B

Page

: 59

Gov

erna

nce

By-la

w T

empl

ate

ORC

A G

over

nanc

e &

Adm

inis

trat

ive

Polic

ies

Staf

f Rec

omm

enda

tion

requ

ired

for e

lect

ion

and

whe

re tw

o or

mor

e no

min

ees a

re ti

ed w

ith th

e le

ast

num

ber o

f vot

es, a

spec

ial v

ote

shal

l be

take

n to

dec

ide

whi

ch o

ne o

f suc

h tie

d no

min

ees’

nam

es sh

all b

e dr

oppe

d fr

om th

e lis

t of n

ames

to b

e vo

ted

on in

the

next

vot

e.

Shou

ld th

ere

be a

tie

vote

bet

wee

n tw

o re

mai

ning

can

dida

tes,

new

bal

lots

shal

l be

dist

ribut

ed a

nd a

seco

nd v

ote

held

. Sho

uld

ther

e st

ill b

e a

tie a

fter

the

seco

nd b

allo

t a th

ird v

ote

shal

l be

held

. Sho

uld

ther

e be

a ti

e af

ter t

he th

ird

vote

; the

ele

ctio

n of

the

offic

e sh

all b

e de

cide

d by

lot d

raw

n by

the

Actin

g Ch

air

or d

esig

nate

.

to in

dica

te a

ccep

tanc

e of

the

nom

inat

ion;

•

No

mem

ber s

hall

be e

lect

ed to

hol

d m

ore

than

one

offic

e•

In th

e ev

ent o

f an

elec

tion,

eac

h no

min

ee w

ill b

epe

rmitt

ed n

ot m

ore

than

thre

e (3

) min

utes

tosp

eak

for t

he o

ffice

, in

the

orde

r of t

heal

phab

etic

al li

stin

g of

his

or h

er su

rnam

es;

•U

pon

the

acce

ptan

ce b

y no

min

ees f

or th

e po

sitio

nof

offi

ce, b

allo

ts w

ill b

e di

strib

uted

to th

em

embe

rs fo

r the

pur

pose

of e

lect

ion

•To

be

elec

ted,

a c

andi

date

mus

t rec

eive

a m

ajor

ity.

The

cand

idat

e re

ceiv

ing

the

low

est n

umbe

r of

vote

s will

be

drop

ped

from

the

ballo

t and

a fu

rthe

rba

llot h

eld

until

a m

ajor

ity is

reac

hed.

•In

the

even

t of a

tie

vote

, aft

er a

seco

nd b

allo

t,du

ring

an e

lect

ion

for t

he p

ositi

ons o

f Cha

ir an

dVi

ce-C

hair,

the

elec

tion

of th

e of

fice

shal

l be

deci

ded

by lo

t dra

wn

by o

ne o

f the

scru

tinee

rs.

98

Board Report #: 2018-038 6/14/2018

Page: 1




SUBJECT: CAO/Secretary-Treasurer Monthly Activity Report

PURPOSE: The purpose of this report is to enhance communications from the office of the CAO/Secretary-Treasurer to the Board.

RECOMMENDED MOTION:

1) Resolved, That Report Number 2018-038 titled “CAO/Secretary-Treasurer Monthly ActivityReport” be received as information.

MEETINGS & CONTACTS: Internal:

• Weekly Manager’s meeting• Weekly communications meeting• Weekly call with Chair & Vice-Chair• Millbrook Dam – project progress meeting

Member Municipalities: • Cavan Monaghan – delegation to Council re. Millbrook dam project

Events: • Peterborough Musicfest 2018 Season Announcement• Opening of Trails at Harold Town Conservation Area• Major Donor Announcement at the Canadian Canoe Museum• Fleming College – Frost Campus Awards Presentations

Conservation Authorities: • Greater Golden Horseshoe Conservation Authority Collaborative

99

Board Report #: 2018-038 6/14/2018

Page: 2

UPDATES: Board Reports and Presentations:

• CAO/Secretary-Treasurer monthly activity report• Millbrook Dam Reconstruction Project – June 2018 Status Report• Governance By-laws• Strategic Plan – Semi Annual Progress Report• Conservation Area Management Statements for approval

Implementation of Amendments to the Conservation Authorities Act: Amendments to the Conservation Authorities Act received Royal Assent on December 12, 2017. Changes dealing with fees for program and services (sec. 21), projects requiring approval (sec. 24), recovery of costs and apportionment of levy (sec. 25, 26, and 27), regulation of areas over which authorities have jurisdiction (sec 28), and enforcement and offences (sec. 30) will come into effect at a date to be named by proclamation of the Lieutenant Governor.

Work on preparing the supporting regulations was suspended through the writ period. It is uncertain when the work will resume.

FUTURE ITEMS: Upcoming Board Items:

• Governance By-laws for approval• Review of per diem and Chair’s honorarium• Review of Board procedures and support• Approval to award a contract to replace a bridge on the Jackson Creek trail• Quarterly financial and activity report• Monthly update on the Millbrook dam project• CAO/Secretary-Treasurer monthly activity report

Upcoming Dates of Interest: • Jun. 25 – Conservation Ontario Council meeting• Jul. 4 – Peterborough Musicfest night of recognition• Aug. 16 – Board meeting• Tbc – Thank You Event for the Otonabee Region Conservation Foundation

ANALYSIS:

Contributes to the Advancement of the following Strategic Goals: ☐Safeguard people and property from flooding and other natural hazards ☐Contribute to the maintenance of a healthy and resilient natural environment ☐Provide recreational opportunities in the natural environment ☐Build awareness and understanding of the value of the natural environment ☒Supports organizational excellence

100

Board Report #: 2018-039 6/14/2018

Page: 1




SUBJECT: Millbrook Dam Reconstruction Project – June 2018 Status Report

PURPOSE: The purpose of this report is to update the Board on the status of the Millbrook Dam Reconstruction Project.

RECOMMENDED MOTION:

1) Resolved, That Report Number 2018-039 titled “Millbrook Dam Reconstruction Project – May2018 Status Report” be received for information.

BACKGROUND: At its October 19, 2017 meeting, the Board approved the awarding of a contract in the amount of $3,257,033.50 (includes $350,000 contingency) plus HST to Facca Incorporated for the reconstruction of the Millbrook dam. The contract was executed on November 14, 2017. On site work began on January 17, 2018.

DISCUSSION: The information provided below is for the period from May 11, 2018 to June 12, 2018.

Activity Completed Since Last Report: • Completed placement and compaction of sub-slab granular material and poured mud mat• Completed installation of sheet pile cut-off wall beneath concreate weirs• Completed construction of concrete base slab

Activity Planned for the Next Month: • Form and pour spillway walls• Form and pour weir and baffle blocks• Potentially commence removal of sediment from mill pond

Invoices Processed for Payment Since Last Report: • Payment #5 for work between April 26, 2018 and May 25, 2018 in the amount of $428,215.78• Total payments to date equal $1,027,718.82 (net of holdback) – 35% of contract value

102

Board Report #: 2018-040 6/14/2018

Page: 1




SUBJECT: Strategic Plan – Semi-Annual Progress Report

PURPOSE: To inform the Board about the progress being made towards implementing the 2017-2020 Strategic Plan.

RECOMMENDED MOTION:

1) Resolved, That Report Number 2018-040 titled “Strategic Plan – Semi-Annual Progress Report”be received for information.

BACKGROUND: In December 2016 the Board approved the 2017-2020 Strategic Plan. The plan will guide the efforts of the Authority to address challenges and to realize opportunities over the term of the plan.

DISCUSSION: Aligning the core programs and services of the Authority with the goals, strategies and priorities found in the Strategic Plan will occur incrementally through the term of the plan. To ensure that this occurs staff propose to:

1. Integrate the Strategic Plan priorities and strategies into the setting of annual performanceobjectives and the development of the Operating & Capital Budget commencing in 2018; and

2. To provide the Board with semi-annual progress reports.

Attached as Appendix A is the semi-annual progress report that describes activities completed or underway over the third six-month period of the 2017-2020 Strategic Plan.

ANALYSIS: Contributes to the Advancement of the following Strategic Goals:

☒Safeguard people and property from flooding and other natural hazards ☒Contribute to the maintenance of a healthy and resilient natural environment ☒Provide recreational opportunities in the natural environment ☒Build awareness and understanding of the value of the natural environment ☒Supports organizational excellence

104

IMPL

EMEN

TIN

G T

HE 2

017-

2020

STR

ATEG

IC P

LAN

(Jun

e 20

18 P

rogr

ess R

epor

t)

Boar

d Re

port

#: 2

018-

040

Appe

ndix

A

Page

3

Goa

l 1 -

Safe

guar

d pe

ople

and

pro

pert

y fr

om fl

oodi

ng a

nd o

ther

nat

ural

haz

ards

Prio

ritie

s & S

trat

egie

s

Incr

ease

loca

l aw

aren

ess a

nd

unde

rsta

ndin

g of

the

impa

cts o

f nat

ural

ha

zard

s

Colla

bora

te w

ith m

embe

r mun

icip

aliti

es to

pr

oduc

e up

to d

ate

flood

plai

n m

appi

ng

and

othe

r too

ls th

at su

ppor

t lan

d us

e pl

anni

ng a

nd e

min

ency

man

agem

ent

Su

bmitt

ed fu

ndin

g ap

plic

atio

n fo

r 3 n

ew fl

ood

plai

n m

appi

ng p

roje

cts (

i.e. N

orth

shor

e of

Kaw

arth

a La

kes,

trib

utar

ies o

f the

Oto

nabe

e Ri

ver i

n La

kefie

ld a

nd th

e O

use

Rive

r in

Nor

woo

d (u

nder

dev

elop

men

t)

U

pdat

e flo

od p

lain

map

ping

for M

eade

Cre

ek (u

nder

dev

elop

men

t)

U

pdat

e flo

od p

lain

map

ping

for C

urtis

Cre

ek (u

nder

dev

elop

men

t)

U

pdat

e flo

od p

lain

map

ping

for t

he so

uth

shor

e of

Kaw

arth

a La

kes a

nd n

orth

shor

e of

Ric

eLa

ke (u

nder

dev

elop

men

t)

Co

mpl

ete

a Fl

ood

Plai

n M

appi

ng S

trat

egy

and

obta

in su

ppor

t fro

m m

embe

r mun

icip

aliti

esfo

r fut

ure

proj

ects

. Mak

e a

subm

issio

n(s)

to th

e 5th

cal

l for

app

licat

ions

und

er th

e N

atio

nal

Disa

ster

Miti

gatio

n Pr

ogra

m (u

nder

dev

elop

men

t)

Asse

ss a

nd m

itiga

te p

oten

tial r

isks t

o O

RCA’

s wat

er c

ontr

ol in

fras

truc

ture

Incl

uded

as p

art o

f the

des

ign

and

reco

nstr

uctio

n of

the

Mill

broo

k Da

m (u

nder

cons

truc

tion)

Be a

lead

er in

supp

ortin

g cl

imat

e ch

ange

ad

apta

tion

In

vest

igat

e th

e de

velo

pmen

t of C

limat

e Ch

ange

Ada

ptio

n St

rate

gy to

gui

de th

e Au

thor

ity’s

effo

rts i

n th

is ar

ea (u

nder

dev

elop

men

t)

Ex

plor

e w

ith m

embe

r mun

icip

aliti

es h

ow th

e Au

thor

ity m

ay su

ppor

t the

ado

ptio

n of

Low

Impa

ct D

evel

opm

ent t

echn

ique

s to

miti

gate

urb

an fl

oodi

ng (u

nder

dev

elop

men

t)

N

EW -

As p

art o

f the

Tre

e Se

edlin

g Sa

le P

rogr

am o

ffere

d ne

w tr

ee sp

ecie

s mor

e su

itabl

e

106

IMPL

EMEN

TIN

G T

HE 2

017-

2020

STR

ATEG

IC P

LAN

(Jun

e 20

18 P

rogr

ess R

epor

t)

Boar

d Re

port

#: 2

018-

040

Appe

ndix

A

Page

4

Goa

l 1 -

Safe

guar

d pe

ople

and

pro

pert

y fr

om fl

oodi

ng a

nd o

ther

nat

ural

haz

ards

Prio

ritie

s & S

trat

egie

s

and

adap

tabl

e to

clim

ate

chan

ge (o

ngoi

ng p

rogr

am)

N

EW –

Par

ticip

ate

with

the

City

of P

eter

boro

ugh

in th

e Ad

apta

tion

Chan

gem

aker

s Pr

ogra

m (u

nder

dev

elop

men

t)

Goa

l 2 -

Cont

ribut

e to

the

mai

nten

ance

of a

hea

lthy

and

resi

lient

nat

ural

env

ironm

ent

Prio

ritie

s & S

trat

egie

s

Supp

ort m

unic

ipal

ities

and

oth

er

stak

ehol

ders

to p

rote

ct m

unic

ipal

drin

king

w

ater

sour

ces t

hrou

gh th

e im

plem

enta

tion

of th

e Cl

ean

Wat

er A

ct

and

the

Tren

t Sou

rce

Prot

ectio

n Pl

an

Ong

oing

del

iver

y of

the

Risk

Man

agem

ent O

ffice

func

tion

and

supp

ort t

o th

e O

-P S

PA

(ong

oing

serv

ice)

Ong

oing

supp

ort t

o m

unic

ipal

ities

, sta

keho

lder

s and

affe

cted

land

owne

rs to

impl

emen

t th

e so

urce

pro

tect

ion

plan

(ong

oing

serv

ice)

NEW

– L

aunc

hed

an o

n-lin

e ap

plic

atio

n fo

rm (o

ngoi

ng se

rvic

e)

Fost

er in

crea

sed

awar

enes

s and

un

ders

tand

ing

of w

ater

shed

hea

lth

UPD

ATE

- Pre

pare

d an

d re

leas

ed th

e 20

18 W

ater

shed

Rep

ort C

ard

(com

plet

ed)

Pr

epar

e a

Mon

itorin

g St

rate

gy to

gui

de th

e Au

thor

ity’s

wor

k in

mon

itorin

g an

d re

port

ing

and

the

invo

lvem

ent o

f res

iden

ts in

citi

zen

scie

nce

activ

ities

and

pro

gram

s (un

der

deve

lopm

ent)

Und

erta

ke a

citi

zen

scie

nce

proj

ect w

ith p

artn

ers a

nd v

olun

teer

s to

asse

ss sp

ecie

s sur

viva

l of

a 2

016

plan

ting

proj

ect (

com

plet

ed)

Supp

ort e

ngag

emen

t and

par

ticip

atio

n in

ac

tiviti

es th

at c

ontr

ibut

e to

a h

ealth

y an

d

N

EW -

Laun

ched

an

on-li

ne a

pplic

atio

n fo

rm fo

r the

Tre

e Se

edlin

g Sa

le P

rogr

am (o

ngoi

ng

serv

ice)

107

IMPL

EMEN

TIN

G T

HE 2

017-

2020

STR

ATEG

IC P

LAN

(Jun

e 20

18 P

rogr

ess R

epor

t)

Boar

d Re

port

#: 2

018-

040

Appe

ndix

A

Page

5

Goa

l 2 -

Cont

ribut

e to

the

mai

nten

ance

of a

hea

lthy

and

resi

lient

nat

ural

env

ironm

ent

Prio

ritie

s & S

trat

egie

s

resil

ient

nat

ural

env

ironm

ent

Deliv

er a

Tre

e Se

edlin

g Sa

le P

rogr

am (o

ngoi

ng se

rvic

e)

Jo

ined

the

ALU

S Pr

ogra

m A

dviso

ry C

omm

ittee

NEW

– w

ith P

eter

boro

ugh

Gree

n-up

pro

duce

d th

e “G

reen

ing

Your

Gro

unds

” Pu

blic

atio

n (c

ompl

eted

)

Ensu

re O

RCA’

s lan

dhol

ding

s con

trib

ute

to

the

prot

ectio

n of

the

natu

ral e

nviro

nmen

t

Cont

ribut

e an

d co

llabo

rate

with

mem

ber

mun

icip

aliti

es to

mee

t the

requ

irem

ents

of

pro

vinc

ial l

and

use

plan

s and

pol

icie

s

Mem

ber o

f the

City

of P

eter

boro

ugh

Offi

cial

Pla

n W

orki

ng G

roup

Mem

ber o

f the

City

of P

eter

boro

ugh

Offi

cial

Pla

n N

atur

al H

erita

ge T

ask

Forc

e

Mem

ber o

f the

City

of P

eter

boro

ugh

Harp

er S

ub-w

ater

shed

Ad

Hoc

Com

mitt

ee

M

embe

r of t

he T

owns

hip

of C

avan

Mon

agha

n Zo

ning

By-

law

Upd

ate

Tech

nica

l Com

mitt

ee

Goa

l 3 -

Prov

ide

recr

eatio

nal o

ppor

tuni

ties i

n th

e na

tura

l env

ironm

ent

Prio

ritie

s & S

trat

egie

s

Iden

tify

how

ORC

A’s l

andh

oldi

ngs c

an

mee

t the

gro

win

g de

man

d fo

r out

door

re

crea

tiona

l opp

ortu

nitie

s

Enla

rged

the

day

use

park

ing

lot a

t War

saw

Cav

es C

ampg

roun

d &

Con

serv

atio

n Ar

ea

(com

plet

ed)

In

trod

uced

the

requ

irem

ent f

or a

per

mit

to h

unt o

n Au

thor

ity o

wne

d la

nds,

55

perm

its

wer

e iss

ued

(ong

oing

serv

ice)

108

IMPL

EMEN

TIN

G T

HE 2

017-

2020

STR

ATEG

IC P

LAN

(Jun

e 20

18 P

rogr

ess R

epor

t)

Boar

d Re

port

#: 2

018-

040

Appe

ndix

A

Page

6

Goa

l 3 -

Prov

ide

recr

eatio

nal o

ppor

tuni

ties i

n th

e na

tura

l env

ironm

ent

Prio

ritie

s & S

trat

egie

s

N

EW –

Ent

ered

into

agr

eem

ents

with

the

not-

for-

prof

it se

ctor

for t

he m

aint

enan

ce o

f N

ordi

c sk

i tra

ils a

t the

Jack

son

Cree

k Tr

ail,

mou

ntai

n bi

king

trai

ls at

the

Haro

ld T

own

Cons

erva

tion

Area

and

the

oper

atio

n of

the

Hope

Mill

(ong

oing

serv

ice)

NEW

– E

limin

ated

the

day

use

fee

at th

e Se

lwyn

Bea

ch C

onse

rvat

ion

Area

(ong

oing

se

rvic

e)

Ensu

re O

RCA-

owne

d co

nser

vatio

n ar

eas

mee

t acc

essib

ility

stan

dard

s

N

EW –

Cam

psite

rese

rvat

ion

form

s now

mee

t AO

DA re

quire

men

ts (o

ngoi

ng se

rvic

e)

Mar

ket O

RCA-

oper

ated

recr

eatio

nal

faci

litie

s to

supp

ort e

cono

mic

de

velo

pmen

t

Goa

l 4 –

Bui

ld a

war

enes

s and

und

erst

andi

ng o

f the

val

ue o

f the

nat

ural

env

ironm

ent

Prio

ritie

s & S

trat

egie

s

Deve

lop

inno

vativ

e co

mm

unity

pa

rtne

rshi

ps th

at e

ngag

e a

dive

rse

dem

ogra

phic

NEW

– W

ith C

urve

Lak

e Fi

rst N

atio

n in

stal

led

turt

le c

ross

ing

signs

and

cel

ebra

ted

Wor

ld

Turt

le D

ay in

the

com

mun

ity (c

ompl

eted

)

Enha

nce

expe

rient

ial l

earn

ing

oppo

rtun

ities

and

com

mun

ity e

ngag

emen

t

Pa

rtne

r with

the

Rive

rvie

w P

ark

& Z

oo in

del

iver

ing

the

Bond

ar C

halle

nge

Prog

ram

(o

ngoi

ng p

rogr

am)

N

EW -

Upd

ate

the

Auth

ority

’s W

ater

shed

Edu

catio

n St

rate

gy (c

ompl

eted

)

Laun

ched

a D

iscov

ery

Day

Pass

port

to in

cent

att

enda

nce

at A

utho

rity

run

even

ts su

ch a

s

109

IMPL

EMEN

TIN

G T

HE 2

017-

2020

STR

ATEG

IC P

LAN

(Jun

e 20

18 P

rogr

ess R

epor

t)

Boar

d Re

port

#: 2

018-

040

Appe

ndix

A

Page

7

Goa

l 4 –

Bui

ld a

war

enes

s and

und

erst

andi

ng o

f the

val

ue o

f the

nat

ural

env

ironm

ent

Prio

ritie

s & S

trat

egie

s

Disc

over

y Da

ys, H

ealth

y Hi

kes a

nd th

e Ho

pe M

ill d

emon

stra

tions

(ong

oing

pro

gram

)

Expa

nd e

duca

tiona

l pro

gram

s to

addr

ess a

br

oad

suite

of e

nviro

nmen

tal t

opic

s

Pa

rtne

red

with

oth

ers t

o de

liver

the

Regi

onal

Env

iroth

on C

ompe

titio

n (o

ngoi

ng p

rogr

am)

Pa

rtic

ipat

e in

the

Com

mun

ity o

f Con

serv

atio

n Pr

ogra

m a

t the

Pet

erbo

roug

h Ri

verv

iew

Pa

rk &

Zoo

(ong

oing

pro

gram

)

Com

mitm

ent t

o O

rgan

izatio

nal E

xcel

lenc

e

Prio

ritie

s & S

trat

egie

s

Impr

ovin

g th

e cu

stom

er e

xper

ienc

e

In

stal

l Poi

nt o

f Sal

e ca

paci

ty a

t the

Adm

inist

rativ

e O

ffice

(com

plet

ed)

Supp

ortin

g pr

ofes

siona

l dev

elop

men

t tha

t en

hanc

es st

aff s

kills

and

com

pete

ncie

s to

resp

ond

to e

volv

ing

need

s

Prep

are

a pr

ofes

siona

l dev

elop

men

t str

ateg

y to

ens

ure

that

trai

ning

act

iviti

es a

chie

ve

long

-ter

m b

usin

ess n

eeds

(und

er d

evel

opm

ent)

Build

ing

new

and

sust

aini

ng e

xist

ing

rela

tions

hips

& p

artn

ersh

ips

Part

icip

ated

in th

e 20

17 S

enio

r’s S

how

case

and

the

Show

case

Asp

hode

l-Nor

woo

d (c

ompl

eted

)

Part

ner w

ith P

eter

boro

ugh

& th

e Ka

war

tha’

s Tou

rism

to in

clud

e W

arsa

w C

aves

Co

nser

vatio

n Ar

ea a

s a “

natu

ral f

eatu

re”

on th

e “B

rew

s, B

ites a

nd B

arns

” Ont

ario

Cra

ft

Brew

erie

s Disc

over

y Ro

ute

Map

s rou

te (u

nder

dev

elop

men

t)

Build

ing

orga

niza

tiona

l cap

acity

that

will

m

eet m

unic

ipal

and

pro

vinc

ial

gove

rnm

ent e

xpec

tatio

ns

NEW

– H

ired

an a

dditi

onal

con

trac

t Env

ironm

enta

l Tec

hnic

ian

to a

ssist

with

info

rmat

ion

man

agem

ent a

nd a

naly

sis, m

onito

ring

prog

ram

s and

stew

ards

hip

and

educ

atio

n pr

ogra

ms

(ong

oing

serv

ice)

NEW

– In

crea

sed

engi

neer

ing

serv

ices

cap

acity

to b

ette

r res

pond

to th

e in

crea

se v

olum

e

110

IMPL

EMEN

TIN

G T

HE 2

017-

2020

STR

ATEG

IC P

LAN

(Jun

e 20

18 P

rogr

ess R

epor

t)

Boar

d Re

port

#: 2

018-

040

Appe

ndix

A

Page

8

Com

mitm

ent t

o O

rgan

izatio

nal E

xcel

lenc

e

Prio

ritie

s & S

trat

egie

s

of p

lann

ing

& p

erm

ittin

g fil

es a

nd to

coo

rdin

ate

the

deliv

ery

of se

vera

l flo

od p

lain

m

appi

ng p

roje

cts (

ongo

ing

serv

ice)

N

EW –

incr

ease

d ec

olog

ist c

apac

ity to

bet

ter r

espo

nd to

the

incr

ease

vol

ume

of p

lann

ing

& p

erm

ittin

g fil

es a

nd th

e in

trod

uctio

n of

the

prov

inci

al n

atur

al h

erita

ge sy

stem

(ong

oing

serv

ice)

N

EW -

Supp

orte

d yo

uth

empl

oym

ent g

oals

thro

ugh

part

icip

atio

n in

the

Cana

da S

umm

erJo

bs P

rogr

am, S

umm

er E

mpl

oym

ent P

rogr

am a

nd C

aree

r Lau

nche

r Pro

gram

(und

erde

velo

pmen

t)

Stre

ngth

enin

g ou

r use

of s

ocia

l med

ia a

nd

othe

r tec

hnol

ogie

s to

conn

ect,

com

mun

icat

e, sh

are

info

rmat

ion

and

deliv

er se

rvic

es

La

unch

a n

ew w

ebsit

e w

ith n

ew c

onte

nt a

nd th

at is

dev

ice

enab

led

(ong

oing

serv

ice)

Deve

lop

and

impl

emen

t a fr

amew

ork

to

mea

sure

and

eva

luat

e pr

ogre

ss to

war

ds

achi

evin

g go

als

Bu

ildin

g on

the

2016

effo

rt to

est

ablis

h ou

tput

met

rics,

col

lect

pre

viou

s yea

r res

ults

tode

velo

p tr

end

info

rmat

ion

and

inve

stig

ate

how

thes

e an

d ot

her m

etric

s may

be

used

tom

easu

re p

rogr

ess t

owar

ds a

chie

ving

out

com

es (u

nder

dev

elop

men

t)

NEW

– n

ew it

em in

clud

ed in

pro

gres

s rep

ort

UPD

ATED

– d

enot

es c

hang

e in

stat

us, p

revi

ously

repo

rted

as u

nder

dev

elop

men

t and

now

is e

ither

com

plet

ed o

r an

ongo

ing

serv

ice

111

Board Report #: 2018-041 6/14/2018

Page: 1


FROM: Kathy Reid, Coordinator, Communications & Marketing


SUBJECT: Correspondence & Media Coverage

PURPOSE: The purpose of this report is to provide the Board with copies of significant correspondence and all media coverage received since the last Board meeting.

RECOMMENDED MOTION:

1) Resolved, That Board Report Number 2018-041 Correspondence & Media Coverage be receivedfor information.

DISCUSSION: The following items are included for review:

Correspondence: 1) Letter re: Otonabee Region Conservation Authority Award, Fleming College, May 18, 20182) Letter re: International Trails Day, Township of Douro-Dummer, May 24, 20183) Email re: Otonabee Conservation Award for Excellence in Environmental Technology, K.

Leighton, June 4, 2018

Media:

Conservation Lands 1. “International Trails Day Festival Events Announced”, Otonabee Conservation News Release,

May 9, 2018 2. “Gearing up for events for adventure on Trails Day”, Peterborough Examiner, May 12, 20183. “International Trails Day Festival Events Announced”, Lakefield Herald, May 18, 20184. “International Trails Day – Saturday, June 2nd, 2018”, Township of Selwyn web post5. “International Trails Day 2018”, Peterborough Examiner, May 30, 20186. “International Trails Day this Sunday”, Otonabee Conservation Media Advisory, May 31, 20187. “Trails Day event at Harold Town Conservation Area”, Peterborough Examiner, May 31, 2018

112

Board Report #: 2018-041 6/14/2018

Page: 2

8. “Trails Day”, Peterborough Examiner, May 31, 20189. “Trails Day event at Harold Town Conservation Area”, Peterborough This Week, June 1, 201810. “International Trails Day” CHEX Morning Show, Interview with Dan Marinigh, June 1, 201811. “Otonabee Conservation Campgrounds Open for the Season”, Lakefield Herald, May 11, 201812. “New Agreement Announced with Peterborough Trailbuilders”, Otonabee Conservation Media

Advisory, May 14, 201813. “New Agreement Announced with Peterborough Trailbuilders”, Otonabee Conservation News

Release, May 16, 201814. “Peterborough Trailbuilders Association to maintain Harold Town cycling trails”, Peterborough

Examiner, May 17, 2018Watershed Management 1. “Millbrook Dam Update”, Millbrook Times, June 1, 20182. “Watershed Conditions Statement – Water Safety Update”, Otonabee Conservation, May 11,

2018 3. “Water levels declining”, Peterborough Examiner, May 12, 20184. “Tree Planting at Lang Pioneer Village”, Otonabee Conservation Media Advisory, May 10, 20185. “Trees Add to History and Habitat at Lang Pioneer Village”, Otonabee Conservation News

Release, May 17, 20186. “New trees add to Lang Pioneer Village heritage”, My Kawartha, May 24, 20187. “Discovery Days Explore Natural Environment”, Otonabee Conservation News Release, May 25,

2018 8. “Discovery Days Passport Program”, Township of Douro-Dummer Web post, May 31, 20189. “The Kawarthas, Naturally Connected”, The Peterborough Field Naturalists Orchid Newsletter,

July, 201810. “How important is water? These kids know”, Peterborough Examiner, June 7, 201811. “Peterborough Children’s Water Festival”, CHEX Morning Show Interview with Kathy Reid, June

4, 201812. “Peterborough Children’s Water Festival”, CHEX Newswatch, June 6, 2018

ANALYSIS: Contributes to the Advancement of the following Strategic Goals:

☐Safeguard people and property from flooding and other natural hazards ☐Contribute to the maintenance of a healthy and resilient natural environment ☐Provide recreational opportunities in the natural environment ☐Build awareness and understanding of the value of the natural environment ☒Supports organization excellence

Budget and Financial Implications: ☐Can be implemented within the approved budget ☐Dependent on receipt of external sources of funding ☐Will require an adjustment to the approved budget

113

Board Report #: 2018-041Appendix A:

Page: 4

115


Page: 5

116


Page: 6

117


Page: 7

118


Page: 8

119


Page: 9

120


Page: 10

121


Page: 11

122


Page: 12

123


Page: 13

124


Page: 14

125


Page: 15

126


Page: 16

127


Page: 17

128


Page: 18

129


Page: 19

130


Page: 20

131


Page: 21

132


Page: 22

133


Page: 23

134


Page: 24

135


Page: 25

136


Page: 26

137


Page: 27

138


Page: 28

139


Page: 29

140


Page: 30

141


Page: 31

142


Page: 32

143


Page: 33

144


Page: 34

145

AGENDA - Otonabee Conservation · 2018. 9. 6. · Harold Town Conservation Area is in close...

Documents

Transcript of AGENDA - Otonabee Conservation · 2018. 9. 6. · Harold Town Conservation Area is in close...