Agenda of General Meeting - 5 00 2020...2020/02/05 · General Meeting Agenda 5 February 2020 Page...

AGENDA

General Meeting

5 February 2020

General Meeting Agenda 5 February 2020

NOTICE OF GENERAL MEETING

To: Cr RL Chambers (Mayor)

Cr FO Whelan (Deputy Mayor/Division 3) Cr PW Lobegeier (Division 1) Cr PF Webster (Division 2) Cr BJ Zahl (Division 4) Cr WJ Bowen (Division 5) Cr RP Radel (Division 6)

Please be advised that the General Meeting of the North Burnett Regional Council will be held at the Monto Boardroom on Wednesday, 5 February 2020 commencing at 9:00am.

An agenda is attached for your information.

Rachel Cooper Chief Executive Officer


Order Of Business

1 Welcome/Housekeeping ...................................................................................................... 5

2 Apologies/Leave of Absence .............................................................................................. 5

3 Deputations/Petitions .......................................................................................................... 5

4 Notices of Motion ................................................................................................................. 5

5 Notification of Other Business by Councillors .................................................................. 5

6 Declarations of Interest ....................................................................................................... 5

7 Confirmation of Minutes ...................................................................................................... 6

7.1 Minutes of the General Meeting held on 15 January 2020 ........................................ 6

8 Office of the Chief Executive Officer ................................................................................ 12

Nil

9 Corporate and Community ................................................................................................ 13

9.1 Biggenden Tennis Courts and Clubhouse .............................................................. 13

9.2 Finance Report to 27 January 2020 ....................................................................... 24

10 Works.................................................................................................................................. 36

Nil

11 Councillor Reports ............................................................................................................. 36

Nil

12 Other Business Determined by Resolution for Agenda Inclusion.................................. 36

13 Questions ........................................................................................................................... 36

14 Confidential Reports .......................................................................................................... 36

14.1 Addition to Panel of Providers for Facilities Maintenance ....................................... 36

14.2 Pest Control Inspection and Treatment Quotation - 2909_2019-20_QTB_18 ......... 36

14.3 Planning Application - Material Change of Use for Medical Facility, Gymnasium and Indoor Sports Facility at 24-28 Filelding Street Gayndah (Lot 8 on G1383) - Impact assessable development application under the Planning Act 2016 ................................................................................................................. 36

14.4 Development application (MCU—Extractive industry and ERA16—Extractive and screening activities) at 133 John Taylors Road, Gayndah (Lots 1, 2 and 29 on RP32442 and Lot 2 on RP137483)—Impact assessable development ......... 36

15 Closure of Meeting ............................................................................................................. 36


1 WELCOME/HOUSEKEEPING

2 APOLOGIES/LEAVE OF ABSENCE

3 DEPUTATIONS/PETITIONS

Council will make time available at each General Meeting for public questions/ representations. This is an opportunity for members of the public to make a representation on a matter in which they have an interest on an item which is before the Council for decision e.g. development applications. Other than with approval of the Mayor, individuals will not be allowed to address Council on agenda related matters at any other time during the meeting. Public Question and Statements Time will commence at 9:30am.

4 NOTICES OF MOTION

5 NOTIFICATION OF OTHER BUSINESS BY COUNCILLORS

6 DECLARATIONS OF INTEREST


Item 7.1

7 CONFIRMATION OF MINUTES

7.1 MINUTES OF THE GENERAL MEETING HELD ON 15 JANUARY 2020

Doc Id: 969124

Author: Natalie Zillman, Information Coordinator

Authoriser: Rachel Cooper, Chief Executive Officer

Attachments: 1. Minutes of the General Meeting held on 15 January 2020

RECOMMENDATION

That the Minutes of the General Meeting held on 15 January 2020 be confirmed.

General Meeting Minutes 15 January 2020

MINUTES OF NORTH BURNETT REGIONAL COUNCIL GENERAL MEETING

HELD AT THE BIGGENDEN BOARDROOM ON WEDNESDAY, 15 JANUARY 2020 AT 9:00AM

COUNCILLORS: Mayor Cr Rachel Chambers, Deputy Mayor Cr Faye Whelan, Cr Paul Lobegeier, Cr Peter Webster, Cr John Zahl, Cr Robert Radel

OFFICERS: Randall Percy (General Manager Works), Zoe Behrendt (Corporate Services Manager), Jason Erbacher (Community Engagement Manager) Natalie Zillman (Information Coordinator)

1 WELCOME/HOUSEKEEPING

The Mayor declared the meeting open and welcomed all attendees.

2 APOLOGIES/LEAVE OF ABSENCE

RESOLUTION 2020/1

Moved: Cr Paul Lobegeier Seconded: Cr Peter Webster

That the apology received from Cr John Bowen be accepted and leave of absence granted.

6/0 CARRIED

3 DEPUTATIONS/PETITIONS

Nil Deputations.

4 NOTICES OF MOTION

Nil Notices of Motion.

5 NOTIFICATION OF OTHER BUSINESS BY COUNCILLORS

REVIEW OF POLICY 251 DUST REDUCTION ON COUNCIL RURAL ROADS

RESOLUTION 2020/2


That the Review of Policy 251 Dust Reduction on Council Rural Roads be added to the agenda.

6/0 CARRIED


DROUGHT FUNDING COMMUNITY CONSULTATION

RESOLUTION 2020/3

Moved: Deputy Mayor Cr Faye Whelan Seconded: Cr Robert Radel

That the Drought Funding Community Consultation be added to the agenda. 6/0 CARRIED

6 DECLARATIONS OF INTEREST

Nil Declarations of Interest.

7 CONFIRMATION OF MINUTES

7.1 MINUTES OF THE GENERAL MEETING HELD ON 11 DECEMBER 2019

RESOLUTION 2020/4

Moved: Cr Paul Lobegeier Seconded: Cr John Zahl

That the Minutes of the General Meeting held on 11 December 2019 be confirmed. 6/0 CARRIED

8 OFFICE OF THE CHIEF EXECUTIVE OFFICER

Nil

9 CORPORATE AND COMMUNITY

9.1 FINANCE REPORT TO 31 DECEMBER 2019

RESOLUTION 2020/5


That in accordance with s204 Local Government Regulation 2012, Council:

1. Notes the Finance Report for the month ended 31 December 2019; and

2. Acknowledge the expected impact of the cessation of the Workplace Sustainability Project.

6/0 CARRIED


9.2 PROPOSED INSPECTION PROGRAM (ANIMAL MANAGEMENT)

RESOLUTION 2020/6

Moved: Cr Paul Lobegeier Seconded: Cr John Zahl

That Council in accordance with Section 134 of the Local Government Act 2009 and Section 113 of the Animal Management (Cats and Dogs) Act 2008 approve a systematic inspection program between 30 March 2020 and 26 June 2020 for unregistered dogs and the number of dogs kept on residential properties within the townships of Biggenden, Gayndah, Mount Perry, Mundubbera, Eidsvold and Monto. 6/0 CARRIED

9.3 STATEMENT OF MANAGEMENT INTENT FOR URBAN FLYING FOX MANAGEMENT AREA

RESOLUTION 2020/7

Moved: Deputy Mayor Cr Faye Whelan Seconded: Cr John Zahl

That Council adopt the Statement of Management Intent for Flying-Fox Roost Management as presented effective from 1 January 2020. 6/0 CARRIED

9.4 BIOSECURITY PROGRAM AUTHORISATION

RESOLUTION 2020/8

Moved: Cr John Zahl Seconded: Cr Peter Webster

That Council pursuant to section 235 of the Biosecurity Act 2014 authorise a biosecurity program (program authorisation) as presented and subject to any recommendations by the Department of Agriculture and Fisheries for the surveillance of restricted and prohibited matter for the period 3 February 2020 to 30 January 2021. 6/0 CARRIED

10 WORKS

10.1 CHANGE TO WATER RESTRICTIONS - BIGGENDEN

RESOLUTION 2020/9

Moved: Cr Robert Radel Seconded: Cr Paul Lobegeier

That Council implement Level 3 water restrictions on the use of water from the North Burnett Regional Council’s water supply scheme in the township of Biggenden with the designated watering days to be Tuesday, Thursday and Saturday effective from Monday 20th January 2020.

6/0 CARRIED


11 COUNCILLOR REPORTS

Nil

12 OTHER BUSINESS DETERMINED BY RESOLUTION FOR AGENDA INCLUSION

12.1 REVIEW OF POLICY 251 DUST REDUCTION ON COUNCIL RURAL ROADS

RESOLUTION 2020/10

Moved: Cr Paul Lobegeier Seconded: Cr Robert Radel

That Council review Dust Policy 251 in regards to rural roads dust suppression alternatives and present at the March General meeting for consideration. 6/0 CARRIED

12.2 DROUGHT FUNDING COMMUNITY CONSULTATION

RESOLUTION 2020/11

Moved: Cr Paul Lobegeier Seconded: Deputy Mayor Cr Faye Whelan

That Council:

1. Endorses the projects identified approved by the Commonwealth Drought Communities

Programme for:

a. $120,000 Town renewal project for each town - Eidsvold, Monto, Biggenden, Gayndah,

Mt Perry and Mundubbera

b. $90,000Town entry signage (Eidsvold, Biggenden, Monto, Gayndah)

c. $50,000 Town entry signage for regional villages

d. $60,000 Mental Health support

e. $80,000 ‘Bugger the Drought’ regional comedy tour

2. Embarks in community consultation in regards to the recent approved $120,000 for Eidsvold, Monto, Biggenden, Gayndah, Mt Perry and Mundubbera town renewal project as part of the Commonwealth Drought Communities Programme. 6/0 CARRIED

13 QUESTIONS

Nil.

14 CONFIDENTIAL REPORTS

Nil


15 CLOSURE OF MEETING

The Meeting closed at 9:35am.

The minutes of this meeting were confirmed at the General Meeting held on 5 February 2020.

...................................................

CHAIRPERSON


8 OFFICE OF THE CHIEF EXECUTIVE OFFICER

Nil


Item 9.1

9 CORPORATE AND COMMUNITY

9.1 BIGGENDEN TENNIS COURTS AND CLUBHOUSE

Doc Id: 969536

Author: Jason Erbacher, Community Engagement Manager

Authoriser: Tony Klein, General Manager Corporate and Community

Attachments: 1. BIG Tennis - Public Trustee Correspondence.pdf [] ⇩ 2. BIG Tennis - Letter to Council from Biggenden Tennis Club

011119.pdf [] ⇩ 3. BIG Tennis - Nth Burnett CCL - letter 10 Dec 2019 from OFT.pdf [] ⇩

4. BIG Tennis - Special Meeting 27 Nov 19 Biggenden Tennis Club.odt

[970251] ⇩ 5. BIG Tennis - Contaminated Land Search 1RP81921.pdf [] ⇩ 6. BIG Tennis - Tax Invoice Public Trustee.docx [] ⇩

EXECUTIVE SUMMARY

The Biggenden and District Tennis Association Inc seek Council to take ownership of the Biggenden Tennis Courts and Clubhouse located at Lot 1 RP81921, Alice Street, Biggenden and write off outstanding rates on the land to the value of $5,677.82.

CORPORATE PLAN

OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play:

OUR ROLE:

A Provider

OUR PRIORITY AREAS:

2. Our happy, healthy and safe region

RECOMMENDATION

That Council:

1. Take ownership of the Biggenden Tennis Courts and Clubhouse located at Lot 1 RP81921, Alice Street, Biggenden and;

(a) Pay the Queensland Public Trustee fees to the value of $1,419.

(b) Write off outstanding rates on the property.

(c) Require Biggenden and District Tennis Association Inc to maintain responsibility of maintenance and improvement of the clubhouse, toilets and tennis courts (including lighting) at the premises.

(d) Note that Biggenden and District Tennis Association Inc are responsible for the connection of electricity to the site and ongoing associated electricity charges.

(e) Biggenden and District Tennis Association Inc will be charged for water consumption at the premises.

REPORT

The Biggenden and District Tennis Association Inc was incorporated in May 2018, following the cancellation of the previous association on 26 June 2014. The previous association was cancelled due to inactivity and not submitting their annual returns. As no resolution was passed by the previous association indicating what was to happen with the freehold land described as Biggenden

CO_20200205_AGN_2211_AT_files/CO_20200205_AGN_2211_AT_Attachment_13103_1.PDF







Item 9.1

Tennis Courts and Clubhouse located at Lot 1 RP81921, Alice Street, Biggenden, the land then fell to the Queensland Public Trustee.

In late 2019, the Biggenden and District Tennis Association Inc contacted Council to discuss ownership of the Biggenden Tennis Courts and Clubhouse, overdue rates on the land and the small clubs inability to pay rate costs if they were to take ownership of the land. Outstanding rates on the property sit at $5,688.47 (at 29 January 2020).

In order to continue operating a tennis club in Biggenden, the association seeks Council support to take ownership of the property, while the association operates it, undertakes maintenance on the courts and clubhouse, pays for water consumption and the connection of and ongoing electricity costs.

The process for Council to take ownership is to pay $1,419 to the Pubic Trustee for administration of this matter and supply a resolution that Council is willing to take title of the land. The Public Trustee will then vest the land in Council’s name.

The association has commenced making improvements to the site, having been awarded funding to paint the clubhouse and doing upgrades in the clubhouse kitchen area. The group are also fundraising through sausage sizzles and catering opportunities to get electricity re-connected and to fund further improvements. If Council were to take ownership of the land, the group will be in a position to commence applying for government grants to get further improvements including lighting upgrades on the courts to allow for night tennis, clubhouse enhancements and programs and events to get more locals involved in tennis.

The implication of Council not taking ownership of the premises is that the Biggenden and District Tennis Association Inc are not be willing to take possession, due to their inability as a small organisation to meet rates costs. This organisation is re-building itself and trying to get grassroots tennis active again in Biggenden. If the ownership of this land is not resolved, it may prevent the local community from having access to the sport of tennis in the future.

The Biggenden and District Tennis Association Inc’s proposed responsibilities at the premises would include:

Maintenance of the site, including mowing, asset improvements, furniture and fittings and court maintenance

Electricity connection and ongoing costs

Contents insurance for associations equipment and items

Paying water consumption costs

Other operational costs that may arise in operating a tennis club.

Implications to Council include a reduced rate based (rate costs are currently not being paid), increased depreciation costs from the asset and another asset on their property insurance. The site has been exempt from General Rates since August 2014. Foregone charges at 19/20 rates would include:

Water access $310.00

First pedestal $302.50

Second pedestal $245.00

Residential Garbage $145.00

Levy’s totalling $159.90

CONSULTATION

On 29 October 2019 Councils Community Engagement Manager and Sport and Recreation Officer met with the Biggenden and District Tennis Association Inc at the Biggenden Tennis Courts and Clubhouse to discuss the association’s plans, challenges and future direction.


Item 9.1

Through Preston Law, Council have engaged with the Queensland Office of Fair Trading and Queensland Public Trustee over the past 3 months as per attached correspondence.

RISK IMPLICATIONS

Reputation / Political

MEDIUM – A decision to not support the Biggenden and District Tennis Association Inc may have political implications.

Occupational Health & Safety (WHS)

LOW – The asset has been inspected by Council’s Building and Development Services 12 months ago, noting the poor condition of the clubhouse and need for repairs and maintenance. The Biggenden and District Tennis Association Inc understands the work to be undertaken on the toilet block and clubhouse and are already working towards addressing this. Council will continue to work with this group going forward through our Sport and Recreation Officer.

Financial Impact

MEDIUM – Taking ownership of this asset has financial implications including writing off outstanding rates, one-off fee to Queensland Public Trustee to allow vesting of the land, fore-gone rates going forward and negligible increase in insurance costs for the property as part of Council’s building and property insurance.

Legal & Regulatory

LOW – Ownership has been investigated by Preston Law to ensure all legal aspects are considered.

Environmental

Not applicable.

Property & Infrastructure

LOW – Infrastructure is in need of maintenance and updating which the Biggenden and District Tennis Association Inc are willing to work towards addressing through fundraising and grants.

Human Resources

LOW – The Biggenden and District Tennis Association Inc will continue to liaise and work with Council’s Sport and Recreation Officer going forward.

Information Communications Technology

Not applicable.

Service Delivery

LOW – Discussions with the Biggenden and District Tennis Association Inc have made it clear what capacity Council has to support the club and how we can support them going forward to access funding for projects, maintenance and upgrades.

Climate

Not applicable.

KEY MESSAGE

No communications required.


Item 9.1- Attachment 1



MINUTES SPECIAL MEETING

HELD 27TH NOVEMBER 2019

TO SEPCIFICALLY DEAL WITH LETTER FROM OFFICE OF FAIR TRADING

MEETING OPENED: 9.05am

PRESENT

Meryl Duncan, Arthur Clifford, Ray Spinks, Marie Baker, Carol Bartholomeus,

Rosemary Rommeril, Adrienne Christie, Brandy Nugent, Gail Ahlstrom

APOLOGIES Ron Sampson, Roslyn Jewel

Letter dated 21st November 2019 from Mr Bruce Cliffe Office of Fair Trading

was read to the meeting. 3 options were considered by the meeting:-

1. Does the new Association believe it is entitled to the property. If so, what is the basis of this belief. If it is a continuation of the

Cancelled Association and wishes to receive the property, please provide evidence of this such as statements from the committee

and minutes of meetings.

2. Does the New Association have any objections to the property of the Old Association being vested in the North Burnett Regional

Council.

3. Should the property be vested in the New Association, does it have

funds to cover any costs incurred by the Public Trustee's in the vesting.

MOVED: Marie Baker SECONDED: Carol Bartholomeus

“That the New Association has no objections to the property of the Old Association being vested to the North Burnett Regional Council.”

PASSED UNANIMOUSLY

There being no further business the meeting closed 9.20am



444 Queen Street Brisbane Qld 4000 GPO Box 1449 Brisbane Qld 4001

TAX INVOICE Date: 2 January 2020 Our Reference: 20950226 – The Public Trustee as trustee for Biggenden & District Tennis

Association Inc

Type of Fee Amount

Administration and Management of Matter $1,035.00

2 x Department of Natural Resources and Mines’ Form 14 General Request Lodgement Fees

$384.00

TOTAL INVOICE $1,419.00

Please direct credit to The Public Trustee:- Account Name: 20950226 THE PUBLIC TRUSTEE OF QLD AS TRUSTEE FOR

BIGGENDEN & DISTRICT TENNIS ASSOCIATION INC PTQLD Bank: Commonwealth Bank of Australia BSB: 064 006 Account Number: 0009 0244 Reference: 20950226 BIGGENDEN & DISTRICT TENNIS ASSOCIATION INC Note: Please ensure that our identification details are input left to right without spaces up to the maximum characters allowable by your facility. Should you not have an electronic funds facility, or you intend to charge a fee for this facility, then you may send a cheque to this Office, provided there is no cheque fee.)


Item 9.2

9.2 FINANCE REPORT TO 27 JANUARY 2020

Doc Id: 970002

Author: Zoe Behrendt, Corporate Services Manager

Authoriser: Tony Klein, General Manager Corporate and Community

Attachments: Nil

EXECUTIVE SUMMARY

This report provides a summary of Council’s financial performance against budget for the financial year to 27 January 2020.

CORPORATE PLAN

OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play:

OUR ROLE:

A Provider

OUR PRIORITY AREAS:

5. Our efficient and effective council

RECOMMENDATION

That in accordance with s204 Local Government Regulation 2012, Council notes the Finance Report for the period ended 27 January 2020.

REPORT

The timing of the February ordinary Council meeting does not allow sufficient timing for a financial report to be prepared as at 31 January 2020. However, section 204(3) provides the ability to provide a report “for the period of the financial year up to a day as near as practicable to the end of the month before the meeting is held.”

Refer Attachment 1 for Statement of Comprehensive Income for 27 January 2020. No new significant variances have arisen during the month of January. The external workforce were in annual shutdown mode until part way through January with many of the internal workforce also on leave.

As previously discussed, the Workplace Sustainability project has ceased. This will have a material effect on the budget for 2019/20. At this stage the forecasted effect is approximately $850,000. Future updates to the Statement of Comprehensive Income are expected after the finalisation of the Business Improvement Partnership project with the Queensland Treasury Corporation.

In addition, the Council Civil Works section has undertaken approximately $1mil of minor works projects for TMR that were awarded to Council after the budget was adopted. This expenditure has been committed as at 27 January 2020, with the corresponding income of $1.1mil to be received by the end of Quarter 3.

CAPITAL EXPENDITURE

During the first part of the year, Council’s Civil Works section has focused on externally funded capital projects including TIDS, Roads to Recovery and the major projects listed in the key projects update. 58% of the year has elapsed with 45% of capital expenditure committed.


Item 9.2


Item 9.2

CASH POSITION

The Estimated Cash Position shows the projected movement of Council’s cash balances, as opposed to the accounting movements shown in the Statement of Income and Expenditure. As at 27 January 2020, the cash balance was $21.357 million.

Rates Recovery

Total rates outstanding as at 24/01/2020 were $1,686,101. This is a 3% decrease compared to last month.


Item 9.2

At the 30 October 2019 ordinary meeting, Council authorized 188 assessments to be referred to external debt recovery. Subsequent to this resolution, 52 ratepayers have either paid in full or entered into payment arrangements and were not required to be referred to external debt recovery. Of the 136 assessments referred 22 have paid in full, 52 have entered into arrangements. 9 have been moved to prejudgment.


Item 9.2

Rating Period 1 July 2019 to 31 December 2019

Rate Notices Issued for the period 1-7-19 to 31-12-19 – 6848 Notices Issued 13 August 2019

Discount Period Closes 15 September 2019

Missed Discount Letters Sent – 57 Missed Discount Letters were issued 27 September 2019

First Reminder Notice Issued – 694 First Reminder Letters were issued 27 September 2019

Second Reminder Notice Issued – 523 Second Reminder Letters were issued 25 October 2019

Referred for external debt collection – 136 Assessments referred 11 November 2019


Item 9.2

Attachment 1

NORTH BURNETT REGIONAL COUNCILStatement of Comprehensive Income

For the Period ended 27 January 2020

2020

YTD Actual

2020

YTD Budget

2020

Budget

Income

Revenue

Recurrent revenue

Rates, levies and charges 7,596,760 7,967,433 17,677,765

Fees and charges 687,297 791,742 1,357,325

Rental income 145,060 212,495 370,000

Interest received 395,324 279,559 479,273

Sales revenue 1,108,790 465,430 2,517,983

Other income 741,247 711,079 949,551

Grants, subsidies, contributions and donations 3,802,611 4,178,374 12,066,922

Total recurrent revenue 14,477,089 14,606,112 35,418,819

Expenses

Recurrent expenses

Employee benefits (9,255,388) (9,044,358) (15,160,513)

Materials and services (7,813,818) (8,202,591) (13,677,604)

Finance costs (76,891) (75,817) (252,795)

Depreciation and amortisation (8,268,498) (8,270,416) (14,178,431)

Total recurrent expenses (25,414,595) (25,593,182) (43,269,343)

Operating Result before Capital Items (10,937,505) (10,987,070) (7,850,523)

Total Capital income

Grants, subsidies, contributions and donations 2,685,497 3,837,344 7,742,864

Total Capital income 2,685,497 3,837,344 7,742,864

Net Result after Capital Items (8,252,009) (7,149,726) (107,659)

Total comprehensive income for the year (8,252,009) (7,149,726) (107,659)


Item 9.2

Attachment 2

NORTH BURNETT REGIONAL COUNCILBalance Sheet


2020

YTD Actual

2020

Budget

Current Assets

Cash and cash equivalents (incl investments) 21,356,939 23,607,000

Trade and other receivables 1,477,007 2,864,000

Inventories 470,768 460,000

Total current assets 23,304,714 26,931,000

Non-current Assets

Property, plant and equipment 1,054,789,016 1,053,919,000

Total non-current assets 1,054,789,016 1,053,919,000

TOTAL ASSETS 1,078,093,730 1,080,851,000

Current Liabilities

Trade and other payables 4,197,178 1,732,000

Borrowings 334,874 345,000

Other 641,588 662,000

Total current liabilities 5,173,640 2,738,000

Non-current Liabilities

Interest bearing liabilities 2,326,084 1,883,000

Provisions 8,107,681 6,818,000

Total non-current liabilities 10,433,765 8,701,000

TOTAL LIABILITIES 15,607,405 11,439,000

NET COMMUNITY ASSETS 1,062,486,325 1,069,412,000

Community Equity

Retained Surplus 759,873,905 769,780,000

Asset revaluation reserve 302,612,420 299,632,000

TOTAL COMMUNITY EQUITY 1,062,486,325 1,069,412,000


Item 9.2

Attachment 3

NORTH BURNETT REGIONAL COUNCILCapital Works Program Update


Parent Project19/20

YTDCommitments

19/20

YTD

(incl

Commitments)

19/20

Budgets

Grand Total 6,758,553 1,186,280 7,944,834 17,851,235

2. QLD Grant 210,773 24,367 235,140 940,754

W4Q Round 2 2,041 0 2,041 0

0162-6700 - W4Q2 NBRC Reg Mnr Liveability Projects 1,860 0 1,860 0

0162-6701 - Grants 17/18 W4Q2 Projects | Biggenden Sports Grounds Cantee 221 0 221 0

0162-7703 - Grants 17/18 W4Q2 Projects | Biggenden Sports Grounds Irriga (40) 0 (40) 0

W4Q Round 3 208,732 24,367 233,099 940,754

0163-1201 - Grants W4Q R3 19/20 Projects | Beirs Park Upgrade (BIG) 1,388 280 1,668 8,511

0163-1202 - Grants W4Q R3 19/20 | Lions Park Shade 0 0 0 76,489

0163-1203 - Grants W4Q R3 19/20 | Refurbish Miner Statue BIG 0 0 0 15,000

0163-2201 - Grants W4Q R3 19/20 | Bush Tucker Walk RMWC 0 0 0 100,000

0163-3201 - Grants W4Q R3 19/20 Projects | Lions Park Irrigation (GAY) 4,946 6,298 11,244 16,821

0163-3202 - Grants W4Q R3 19/20 | Welcome Signage Ban Ban Springs 25,610 0 25,610 30,000

0163-3203 - Grants W4Q R3 19/20 | Maud St K&C Upgrage GAY 0 0 0 83,179

0163-4201 - Grants W4Q R3 19/20 | Shades for Parks - Monto 0 0 0 100,000

0163-5201 - Grants W4Q R3 19/20 | Completion of Walkw ay PER 44,909 0 44,909 56,375

0163-5202 - Grants W4Q R3 19/20 Projects | Mt Perry Memorial Park Path 12,625 0 12,625 13,625

0163-6201 - Grants W4Q R3 19/20 | Playground Equipment (Mun) 28,840 0 28,840 28,840

0163-6202 - Grants W4Q R3 19/20 | Old Rail Line Walkw ay MUN 1,137 0 1,137 65,000

0163-6203 - Grants W4Q R3 19/20 | Solar Lighting Ski Area MUN 0 0 0 6,160

0163-7201 - Grants W4Q R3 19/20 | Uplighting Points of Interest 0 0 0 30,000

0163-9650 - Grants W4Q R3 19/20 | B Double U/G A Creek Rd 47,330 0 47,330 60,000

0163-9682 - Grants W4Q R3 19/20 | B Double U/G Coonambula Rd 17.45-41.81 24,926 0 24,926 139,000

0163-9683 - Grants W4Q R3 19/20 | B Double U/G Coonambula Rd 10.58-15.63 17,021 17,789 34,810 111,754

4. Building 39,750 0 39,750 422,916

Buildings 39,750 0 39,750 422,916

0144-6175 - Building Assets Clearing | Archer Park Comm Centre Upgrade 9,500 0 9,500 162,916

0144-7174 - Building Assets Clearing | Community Halls - 5yr Plan 30,250 0 30,250 150,000

0144-7181 - Public Conveniences Upgrades 0 0 0 110,000

4.5 Housing 34,663 1,015 35,679 100,000

Buildings 34,663 1,015 35,679 100,000

0150-7000 - Housing Clearing | Regional Housing Upgrages 34,663 1,015 35,679 100,000


Item 9.2

5. Other Structure 924,159 338,819 1,262,978 2,321,986

Other Structures 924,159 338,819 1,262,978 2,321,986

0160-1183 - Other Structures Assets Clearing | Chemical Storage Shed BIG 0 0 0 25,000

0160-2188 - Other Structures Assets Clearing | Eidsvold Wash Dow n Bay 8,887 0 8,887 0

0160-3185 - Other Structures Assets Clearing | Gayndah Sw imming Pool ame 8,900 0 8,900 0

0160-3186 - Other Structures Assets Clearing | Walkw ays - Gayndah (Carry 48,345 0 48,345 419,662

0160-3204 - Gayndah Lions Park Footpaths 21,394 0 21,394 0

0160-4202 - Other Structures Assets | Cania Dam Sw itchboard Upgrade 0 0 0 20,000

0160-5181 - Mt Perry Walking/Cycle Path 212,252 0 212,252 213,283

0160-5182 - Mingo Crossing Enhancement Project 416,320 225,302 641,622 827,059

0160-6175 - Other Structures Assets Clearing | Mundubbera Tow n Clock (21) 0 (21) 0

0160-6177 - Other Structures Assets Clearing | Chemical Storage Shed MUN 0 0 0 25,000

0160-7189 - Other Structures Assets Clearing | Regional Tow n Entry Signa 25,819 0 25,819 0

0160-7191 - Other Structures Assets Clearing | WPHS - Accessibility Audi 6,087 0 6,087 40,000

0160-7201 - Cemetery Perimeter Fences 23,619 0 23,619 25,000

0160-7202 - Cemetery Register Boards 16,835 0 16,835 19,888

0160-7203 - Parks - Playgrounds Upgrade 8,629 0 8,629 84,283

0160-7204 - Other Structures Assets Clearing | Multii Site Transfer Stn 6,583 113,517 120,100 497,811

0160-8176 - Sw imming pool Upgrades 18,640 0 18,640 0

0160-8176 - Sw imming pool Upgrades 10,869 0 10,869 125,000

0160-8177 - Landfill Remediation 77,500 0 77,500 0

0160-8181 - Other Structures Assets Clearing | Landfill Mun Transfer Sta 13,501 0 13,501 0

6. Plant 26,270 24,572 50,842 886,284

Plant 26,270 24,572 50,842 886,284

0192-1920 - Plant and Equipment Assets Clearing 26,270 24,572 50,842 850,284

0208-7186 - Furniture and Equipment Assets Clearing | LPO - New Herbicid 0 0 0 18,000

0208-7193 - Furniture & Equipment Assets | Animal Control Vehicle Fitout 0 0 0 18,000

7. Furniture & Equipment 82,054 37,081 119,136 205,936

Furniture & Equipment 82,054 37,081 119,136 205,936

0208-7188 - Furniture and Equipment Assets Clearing | Digital Radio & WA 62,271 0 62,271 69,000

0208-7191 - Furniture & Equipment | Video Conferencing Facilities 6,358 0 6,358 81,936

0208-7192 - Furniture and Equipment | WWAN Licensed Links Upgrade 13,426 37,081 50,507 55,000

8. Works 2,122,560 74,012 2,196,573 6,077,679

Bitumen Rehab Work 32,700 0 32,700 942,000

Footpath 1,495 3,585 5,079 14,033

Footpath, Kerb & Channel 8,644 0 8,644 290,200

Gravel Resheet 708,875 6,035 714,910 1,718,400

Linemarking 0 0 0 50,000

Other Capital Projects 1,443 5,931 7,374 266,568

Rural Reseal 199,591 56,012 255,602 791,760

TIDS 1,149,357 1,960 1,151,317 1,850,218

Urban Reseal 20,458 490 20,948 154,500


Item 9.2

9. Drainage Infrastructure 2,496,588 66,021 2,562,608 4,095,680

Bridge 2,485,373 66,021 2,551,394 4,017,680

0240-1002 - Bridge Renew 19/20 | Pumphouse 0 0 0 250,000

0240-2006 - Bridge Condit 5 19/20 | Nogo River 0 0 0 33,000

0240-2012 - Ross Crossing Bridge & Approaches 0 19,760 19,760 319,345

0240-3001 - Bridge Renew 19/20 | Aranbanga Creek 0 0 0 55,400

0240-3023 - Bridge Renew 19/20 | Wetheron Crk 0 0 0 30,100

0240-3034 - Bridge Condit 5 19/20 | Yenda 64,928 0 64,928 65,000

0240-3176 - Drainage Structure Clearing | Scrubby Creek No2 bridge refur 3,591 0 3,591 0

0240-4008 - Bridge Renew 19/20 | GS Gallow ay 0 0 0 160,134

0240-4009 - Percy Hindmarsh Bridge Replace 2,410,442 46,261 2,456,702 2,754,701

0240-4020 - Bridge Renew al Prog (Staatz) 0 0 0 150,000

0240-5001 - Bridge Condit 5 19/20 | Reid Crk 0 0 0 90,000

0240-6006 - Bridge Condit 5 19/20 | Jack Parr 5,097 0 5,097 70,000

0240-6009 - Bridge Condit 5 19/20 | Donolly 1,315 0 1,315 40,000

Other Structures 11,214 0 11,214 78,000

0240-1097 - Timber Culvert Replacement 19/20 | Wilson Valley Rd 0 0 0 22,000

0240-3370 - Timber Culvert Replacement 19/20 | Wigton Rd 9,246 0 9,246 20,000

0240-6662 - Timber Culvert Replacement 19/20 | Beeron Rd 1,968 0 1,968 20,000

0240-6667 - Timber Culvert Replacement 19/20 | Boondooma Rd 0 0 0 16,000

91. Water 583,580 251,678 835,258 1,060,000

Water 583,580 251,678 835,258 1,060,000

0256-0000 - Telemetry Upgrades 29,834 0 29,834 50,000

0256-1183 - Water Assets Clearing | Urban Biggenden Water 165,518 149,930 315,449 0

0256-2000 - Eidsvold Water Main Replacement Reservoir # 1 to RETIC 0 0 0 50,000

0256-2160 - Eidsvold-Carbon Filter Media Replacement 18,545 0 18,545 20,000

0256-2181 - Eidsvold Water - Alternate bore w ater source 34,198 0 34,198 80,000

0256-3160 - Gayndah-Filter Media Replacement 77,450 0 77,450 60,000

0256-3181 - GAY Upgrade-increase Pressure to Tow n System - North Gay 50,617 92,671 143,288 300,000

0256-4182 - Water Assets Clearing | Monto Alternate bore w ater source 14 0 14 0

0256-6001 - Mundubbera UV Disenfection Unit Installation 76,907 0 76,907 80,000

0256-7171 - Regional Mains Replacements 18,543 520 19,063 0

0256-7171 - Regional Mains Replacements 5,093 0 5,093 0

0256-7171 - Regional Mains Replacements 85,006 8,556 93,563 300,000

0256-7172 - Regional valve/hydrant Replace 21,854 0 21,854 120,000

92. Sewerage 238,156 368,716 606,871 1,740,000

Sewer 238,156 368,716 606,871 1,740,000

0272-6180 - Mundubbera-STP Upgrade 144,283 69,590 213,873 900,000

0272-6184 - Sew er Assets Clearing | Mun Sew - Rising Main to STP 8,987 456 9,443 250,000

0272-7161 - Regional Main/Manhole/Pump/Pump Station Repairs/Replacement 22,566 955 23,521 50,000

0272-7171 - Regional Main Rehabilitation 62,320 297,715 360,036 540,000


Item 9.2

Key Projects Update



Item 9.2

CONSULTATION

Report prepared with input from internal project managers of major Council projects.

RISK IMPLICATIONS

Reputation / Political

Low risk if expenditure deviates from budget or project delivery schedule.

Occupational Health & Safety (WHS)

N/A

Financial Impact

Low risk as expenditure in line with budget

Legal & Regulatory

N/A

Environmental

N/A

Property & Infrastructure

N/A

Human Resources

N/A

Information Communications Technology

N/A

Service Delivery

N/A

Climate

N/A

KEY MESSAGE

Council has not experienced new budget variances in January 2020 however the impact of the cessation of the Workplace Sustainability Project is continuing to emerge.

Parent Projec t LTD

LTD

(inc l

Commitme

nts)

Total

Projec t

Budget

Grand Total 1,537,930 5,945,659 8,216,094

0160-3186 - Other Structures Assets Clearing | Walkw ays - Gayndah 56,949 64,839 425,905

0160-5181 - Other Structures Assets Clearing | Walkw ays - Mt Perry 241,190 241,190 242,221

0160-5182 - Mingo Crossing Enhancement Project 1,953,801 2,179,103 2,545,640

0240-4009 - Percy Hindmarsh Bridge Replace 2,720,258 2,766,518 3,064,517

0272-6180 - Sew erage Infrastructure - Mundubbera STP Upgrade 144,283 213,873 900,000

0272-7171 - Sew erage Infrastructure - Regional Sew er Relining 62,320 360,036 540,000

0160-7204 - Other Structures Assets Clearing | Multi Site Transfer Stn 6,583 120,100 497,811


10 WORKS

Nil

11 COUNCILLOR REPORTS

Nil

12 OTHER BUSINESS DETERMINED BY RESOLUTION FOR AGENDA INCLUSION

13 QUESTIONS

14 CONFIDENTIAL REPORTS

RECOMMENDATION

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 275(1) of the Local Government Regulation 2012:

14.1 Addition to Panel of Providers for Facilities Maintenance

This matter is considered to be confidential under Section 275(1) - h of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

14.2 Pest Control Inspection and Treatment Quotation - 2909_2019-20_QTB_18

This matter is considered to be confidential under Section 275(1) - h of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

14.3 Planning Application - Material Change of Use for Medical Facility, Gymnasium and Indoor Sports Facility at 24-28 Filelding Street Gayndah (Lot 8 on G1383) - Impact assessable development application under the Planning Act 2016

This matter is considered to be confidential under Section 275(1) - g of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act.

14.4 Development application (MCU—Extractive industry and ERA16—Extractive and screening activities) at 133 John Taylors Road, Gayndah (Lots 1, 2 and 29 on RP32442 and Lot 2 on RP137483)—Impact assessable development

This matter is considered to be confidential under Section 275(1) - g of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act.

15 CLOSURE OF MEETING

Agenda of General Meeting - 5 00 2020...2020/02/05 · General Meeting Agenda 5 February 2020 Page...

Documents

Transcript of Agenda of General Meeting - 5 00 2020...2020/02/05 · General Meeting Agenda 5 February 2020 Page...