AGENDA NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES … · Payroll (2/10, 2/24) $827,020.22 . Other...

AGENDA REGULAR MEETING OF THE

NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES 7:00 PM – WEDNESDAY, APRIL 19, 2017

NICHOLS LIBRARY BOARD ROOM WELCOME VISITORS

Visitors are welcome to all meetings of the Library Board. Anyone who wishes to address the Board must sign in on the sign-up sheet. Those who wish to address a topic that is not on the Board agenda should sign-up to address the Board during the agenda item, Public Forum. Persons wishing to address an item that is on the agenda should indicate on the sign-up sheet the agenda item to which they wish to speak. They may then address the Board when the item is up on the agenda, prior to the Board’s consideration of the item. Speakers are limited to five (5) minutes. The Board requests that a group appoint one (1) speaker to present the views of the entire group. Speakers will state their name and the group they are representing before addressing the Library Board. Any individual with a disability requiring a reasonable accommodation to participate in this meeting should contact the Library Director at (630) 961-4100, ext. 6150 or (630) 355-1585 (TTY) five (5) days before the scheduled meeting.

1. CALL TO ORDER, Madhu Uppal, President 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL, Kerry Malm, Secretary 4. CONSENT AGENDA (Any item on the Consent Agenda ACTION may be removed for separate consideration by any Board

Member)

A. APPROVAL OF MINUTES – ATTACHMENT 1. March 15, 2017 - Regular Meeting B. APPROVAL OF EXPENDITURES - ATTACHMENT 1. March 9, 2017 2. March 30, 2017 C. FINANCIAL REPORTS – ATTACHMENT 1. Statement of Cash – March 31, 2017 2. Statement of Revenue and Expense, March 2017

5. PUBLIC COMMENT 6. REPORTS

A. Employee of the Month RECEIVE B. Director’s Report RECEIVE C. Quarterly Statistics RECEIVE D. Monthly Statistics RECEIVE

7. OLD BUSINESS A. Strategic Plan 1.) Report on Year One RECEIVE 2.) Proposed Year Two ACTION

1

8. NEW BUSINESS A. Recommendation for 95th Street Library HVAC Improvements ACTION ATTACHMENT

9. CLOSED SESSION President may entertain a motion to enter into closed session in accordance with the Illinois Open Meetings Act.

10. OPEN SESSION President may entertain a motion to reconvene in Open Session.

11. ADJOURNMENT CALENDAR May 17, 2017, Board Meeting, Nichols Board Room, 7pm June 21, 2017, Board Meeting, Nichols Board Room, 7pm July 19, 2017, Board Meeting, Nichols Board Room, 7pm August 16, 2017, Board Meeting, Nichols Board Room, 7pm September 20, 2017, Board Meeting, Nichols Board Room, 7pm September 22, 2017, Staff In Service Day, NIU- Naperville, 8:30am

2

Unofficial prior to Board of Trustee Approval.

Approval by the Board of Trustees on _______________ as written.

MINUTES OF THE REGULAR MEETING

OF THE LIBRARY BOARD OF TRUSTEES MARCH 15, 2017

1. CALL TO ORDER

President Uppal called the meeting to order at 7:00 p.m. in the Board Room of Nichols Library.

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL Board Present: Arvind Aggarwal Andrew Heap Nina M. Menis Vince Rosanova Veretta Yancey Student Board Present: Sid Jaiswal Alexandra Sapiega Andy Wang Board Absent: Kerry Malm Brian Moore Kay Severinsen Madhu Uppal Staff Present: Julie Rothenfluh, Executive Director

Olya Tymciurak, NIC Library Manager Dave Della Terza, NBL Library Manager Karen Dunford, NSL Library Manager Kim Neidermyer, Marketing Manager Frances Tong, IT Manager

Jeff Scheuerman, Finance Manager Sue Ashe, Human Resources Manager Rashmi Mehrotra, NBL Children’s Svcs. Spvsr. Scott Speidel, Facilites Manager Yan Xu, NSL Adult Svcs. Supervisor Marianna McSkimming, NSL Cust. Svcs. Asst.II

Others Present: Becky Anderson, City Council Liaison Erik Hallgren, City Financial Services Supervisor Dionna Daniel, Student Vish Durga, Student

4. CONSENT AGENDA 17-3/15-131 A. Approval of Minutes

1. February 15, 2017 – Regular Meeting

B. Approval of Expenditures February, CY17 Handwritten Checks $0.00

3

Naperville Public Library March 15, 2017 Minutes Page 2

Accounts Payable (2/9, 2/23) $265,728.68 Payroll (2/10, 2/24) $827,020.22

Other Payables $33,377.51 Acct. & Data Processing Charges $0.00

TOTAL $1,126,126.41 Financial Reports 1. CY17 Statement of Cash– February 28, 2017 2. CY17 Statement of Revenue and Expense – February, 2017 Motion was made and seconded to approve the February Consent Agenda as presented.

ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MENIS, ROSANAVA, YANCEY. ABSENT: MALM, MOORE, SEVERINSEN, UPPAL. MOTION DECLARED CARRIED.

5. COMMUNICATIONS AND PUBLIC FORUM None. 6. REPORTS

A. Employee of the Month 17-3/15-132 Rothenfluh introduced February Employee of the Month, Marianna McSkimming, NSL

Customer Services Assistant II, and shared her nomination with the Board. The Board thanked McSkimming for her dedication to customer service excellence.

B. Director’s Report 17-3/15-133 Rothenfluh introduced Erik Hallgren, City Financial Services Supervisor, sharing that he will be

attending Board meetings. The Board welcomed Hallgren and expressed their gratitude to Lynn Lockwood, City Assistant Finance Director, for her assistance and expertise.

Rothenfluh shared that the Library received generous donations recently in honor of the

birthday of Ms. Elaine Scarborough, former NPL Board member, and in memory of Mr. Robert Jenkins, longtime Naperville resident and member of Kiwanis.

Rothenfluh discussed the changing environment of libraries, particularly in relation to collection

tracking and development. She answered questions from the Board about tracking software, Collection HQ, and about circulation versus door count and use of the virtual collection.

C. Monthly Statistics 17-3/15-134 The Board accepted the monthly statistics as presented.

7. OLD BUSINESS A. Strategic Plan, Draft of Year Two, Next Steps 17-3/15-135

Dave Della Terza provided an overview of the strategic plan draft of year two and answered questions from the Board. Rothenfluh asked that the Board email her any feedback or further questions they may have by March 31st. The Board thanked Della Terza for the report.

8. NEW BUSINESS A. Recommendation for Purchase of Microsoft Licenses 17-3/15-136 Frances Tong reviewed the bid process for the purchase of Microsoft licenses, noting that the

Library qualifies for academic pricing, which is significantly lower than the state’s local government contract pricing. Tong and Rothenfluh answered questions from the Board

4


Motion made and seconded to approve the recommendation for purchase of Microsoft licenses as presented. ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MENIS, ROSANAVA, YANCEY. ABSENT: MALM, MOORE, SEVERINSEN, UPPAL. MOTION DECLARED CARRIED.

B. Recommendation for 95th Street Library Furniture Movers 17-3/15-137 Rothenfluh stated that a significant part of the 95th Street renovation project will be the

replacement of carpeting in the public areas, which involves moving not just furniture but the stacks containing the materials. She said that Jim Leppert, IPRM Project Manager, received two responses to the request for proposal (RFP). She noted that the Library has worked with and had excellent experiences with Hallett Movers on both Nichols and Naper Blvd. Library renovation projects.

Motion made and seconded to award $59,000.00 to Hallett Movers for moving of Library

furniture and shelving units and rental of book carts for the 95th Street Library renovation project to be funded from the Capital Reserve fund. ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MENIS, ROSANAVA, YANCEY. ABSENT: MALM, MOORE, SEVERINSEN, UPPAL. MOTION DECLARED CARRIED.

C. Review of Policy 211 – Loan of Materials 17-3/15-138 Rothenfluh stated that this policy deals with loan periods, overdue materials and rights and

responsibilities of card holders. She reviewed suggested changes including sections affecting the responsibility of parents for juvenile cards, renewal limits for LINKin materials, and fines for hotspots and video games.

Motion made and seconded to approve Policy 211 – Loan of Materials as presented.

MOTION DECLARED CARRIED. D. Review of Policy 212 – Loan Periods 17-3/15-139 Rothenfluh stated that suggested changes to Policy 212 are similar to those in Policy 211 and

deal with items like hotspots, video games, and LINKin. Motion made and seconded to approve Policy 212 – Loan Periods as presented. MOTION

DECLARED CARRIED.

9. CLOSED SESSION 17-3/15-140 Motion made and seconded to enter into closed session at 7:40 p.m. in accordance with the Illinois Open Meetings Act, Section 2(c)(1) “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees....” ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MALM, MOORE, ROSANOVA, SEVERINSEN, UPPAL. ABSENT: MENIS. MOTION DECLARED CARRIED. 10. RETURN TO OPEN SESSION 17-3/15-141 Menis shared that the Board discussed a personnel issue.

Motion made and seconded to return to open session at 7:50 p.m. ROLL CALL VOTE: AYE: AGGARWAL, HEAP, MALM, MOORE, ROSANOVA, SEVERINSEN, UPPAL. ABSENT: MENIS. MOTION DECLARED CARRIED.

5


11. ADJOURNMENT 17-3/15-142 Motion made and seconded to adjourn the meeting at 7:54 p.m. MOTION DECLARED CARRIED.

Respectfully submitted, Barbara Prescott Administrative Assistant

6

Description Operating Fund

Cap_ital Reserve Fund Business Office Systems IPRM

TOTAL

Expenditure Approval List 3/9/2017

Breakdown by Fund

Capital Operating Reserve Gift Fund 102 Fund 106 Fund 107

$ 233,275.78

$ 19,365.93 $ 10,200.68

$ 233,275.78 $ 29,566.61

Bond Total Fund 331 All Funds

$ 233,275.78

$ 19,365.93 $ 10,200.68

$ 262,842.39

7

PREPARED 03/09/2017, 9:31:35 PROGRAM: GM339LA City Of Naperville

EXPENDITURE APPROVAL LIST AS OF: 03/09/2017 CHECK DATE: 03/09/2017

PAGE 1

------------------------------------------------------------------------------------------------------------------------------------VEND NO INVOICE

NO

VENDOR NAME VOUCHER P.O.

NO NO BNK CHECK/DUE

DATE ACCOUNT

NO ITEM

DESCRIPTION CHECK

AMOUNT

EFT OR HAND-ISSUED

AMOUNT ------------------------------------------------------------------------------------------------------------------------------------0001437 AMERICAN LIBRARY ASSN MEMBERSHIP 002865 00 03/09/2017 102-6104-455.50-21

0018855 ASHE, SUSAN NPL REIMB 3/17 002865 00 03/09/2017 102-6104-455.50-24

0015131 AT&T 630961410102 002585 00 03/09/2017 102-6104-455.50-41

0016116 AT&T S66805705717053002585 00 03/09/2017 102-6808-455.50-41

0000824 BAKER & TAYLOR CORP L351289 2/17 002865 00 03/09/2017 102-6505-455.60-68 L427570 2/17 002865 00 03/09/2017 102-6505-455.60-68 L411840 2/17 002865 00 03/09/2017 102-6505-455.60-68 L411830 2/17 002865 00 03/09/2017 102-6505-455.60-68 L411820 2/17 002865 00 03/09/2017 102-6505-455.60-68

0000823 BAKER & TAYLOR-CORP C020156 2/17 002865 00 03/09/2017 102-6505-455.60-68

0018895 BAYCI, EMILY NPL REIMB 3/17 002865 00 03/09/2017 102-6105-455.60-63

0018226 BLAZQUEZ, JULIA NPL REIMB 3/17 002865 00 0~/09/2017 102-6104-455.50-45 NPL REIMB 3/17 002865 00 03/09/2017 102-6104-455.50-24

0018269 BLOOMING COLOR OF NAPERVILLE INC 217472 002585 00 03/09/2017 102-6105-455.50-28 217707 002585 00 03/09/2017 102-6105-455.50-28 217805 002585 00 03/09/2017 102-6105-455.50-28 217562 002585 00 03/09/2017 102-6105-455.50-28 217687 002585 00 03/09/2017 102-6105-455.50-28

0011299 BOKKA, ROHINI NPL REIMB 3/17 002867 00 03/09/2017 102-6104-455.50-24

0010512 BRUCKER COMPANY

MEMBERSHIP XU

VENDOR TOTAL *

REIMB MLG 2/1-21/17

VENDOR TOTAL *

PHONE svc 2/17

VENDOR TOTAL *

ASE CIRCUITS 2/22/17

VENDOR TOTAL *

MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

REIMB JUV PROGRAMS

VENDOR TOTAL *

REIMB DIVERSITY EVENT FEB REIMB MLG 2/20+21/17

VENDOR TOTAL *

BUSINESS CARDS-250 BUSINESS CARDS-500 FOOD SIGNS NIC-2 NAPERLAUNCH BROCHURE-500 LANYARDS-100

VENDOR TOTAL *

REIMB MLG 3/3/17

VENDOR TOTAL *

210.00

210.00

EFT:

.00

884.30

884.30

3,715.80

3,715.80

EFT: EFT: EFT: EFT: EFT:

.00

EFT:

.00

25.86

25.86

EFT: EFT:

.00

24.00 48.00

120.25 623.67 339.05

1,154.97

35.31

35.31

55.37

55.37

460.04 470.64

3,751.56 20,797.10 67,071 .38

92,550.72

992.93

992.93

18.00 8.29

26.29

8

PREPARED 03/09/2017 I 9:31:35 PROGRAM: GM339LA City Of Naperville

VEND NO INVOICE

NO

0010512 110786 110786

0000778 829109 555943 555978

0009095 58009

0018558 NPL REIMB

0017827 NPL REIMB

0005466 59569938 60173924 60202113 60202297 60202619 60202873 60203280 60210688 60210907 60243173

0018399 NPL REIMB

0001988 T1722112

0019026 102003766

0006328 NPL REIMB


NO NO

BRUCKER COMPANY 002866 002866

BNK CHECK/DUE DATE

00 03/09/2017 00 03/09/2017

BUIKEMA'S ACE HARDWARE CORP 002585 00 03/09/2017 002585 00 03/09/2017 002585 00 03/09/2017

BUSINESS OFFICE SYSTEMS INC 002585 00 03/09/2017

CADY, ERIN 3/17 002865 00 03/09/2017

CALLISON, MARY 3/17 002865 00 03/09/2017

CENGAGE LEARNING 002865 00 03/09/2017 002865 00 03/09/2017 002865 00 03/09/2017 002865 00 03/09/2017 002865 00 03/09/2017 002865 00 03 /0 9/2017 002865 00 03/09/2017 002865 00 03/09/2017 002865 00 03/09/2017 002865 00 03/09/2017

CISKE, DAVID 3/17 002865 00 03/09/2017

COMMUNICATION REVOLVING FUND 002585 00 03/09/2017

CONRAD COMPANY 002585 00 03/09/2017

CURRAN, MARGARET A . 3/17 002865 00 03/09/2017


ACCOUNT NO

102-6201-455.40-34 102-6301-455.40-34

102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62

106-7110-455 . 70-86

102-6104-455.50 - 24

102-6104-455.50-24

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455 . 60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68

102-6104 - 455.50-24

102-6808-455.50-41

102-6104-455 . 70-85

102-6104-455.50-24

ITEM DESCRIPTION

AIR FILTERS NIC AIR FILTERS NBL

VENDOR TOTAL *

BLDG SUPPLY NSL BLDG SUPPLY BLDG SUPPLY

VENDdR TOTAL *

NIC RENO HAWORTH FURN

VENDOR TOTAL *

REIMB MLG 2/7-21/17

VENDOR TOTAL *

REIMB MLG 2/14-28/17

VENDOR TOTAL *

MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL *

REIMB MLG 2/2-26/17

VENDOR TOTAL * I

BANDWIDTH 1/17

VENDOR TOTAL *

VACUUMS W/BATTERY-2

VENDOR TOTAL *

REIMB MLG 2/2-23/17

BAL

CHECK AMOUNT

1,492.50 317.70

1,810 . 20

78 . 61 84.25 17.52

180.38

19,365.93

19,365.93

EFT:

. 00

18.73

18.73

10,025 . 00 51.18 79 . 17 47.98 77.97 98.21 47.23 25.59 25. 59 25.59

10,503.51

82.71

82.71

1,100.00

1,100 . 00

3,887.98

3,887 . 98

EFT:

PAGE

EFT OR HAND-ISSUED

AMOUNT

17.12

17 . 12

2

24 . 88

9


VEND NO INVOICE

NO

0006328

0015422 NPL REIMB

0003799 15842

0015308 NPL REIMB NPL REIMB

0017273 NPL REIMB

0000510 1539501

0018712 6074 6074 6074

0018780 NPL REIMB

0016404 NPL REIMB

0004005 76-81889 76-81909

0006568 NPL a EIMB NPL ~EIMB

0017280 13364983

'

VENDOR NAME VOUCHER P . O.

NO NO BNK CHECK/DUE

DATE

CURRAN, MARGARET A .

DELLA TERZA, DAVID 3/17 002865 00 03/09/2017

DIVERSIFIED FLEET SERVICES INC 002585 00 03/09/2017

DONOVAN , DEANNA 3/17 002865 00 03/09/2017 3/17 002865 00 03/09/2017

DOUCETTE, KIERSTEN 3/17 002865 00 03/09/2017

E B S C 0 SUBSCRIPTION SERVICE CO 002865 00 03/09/2017

ECO CLEAN MAINTENANCE INC 002585 00 03/09/2017 002585 00 03/09/2017 002585 00 03/09/2017

EISELE, JILL 3/17 002865 00 03/09/2017

EISLEY, CARLA 3/17 002865 00 03/09/2017

FASTSIGNS 002865 00 03/09/2017 002865 00 03/09/2017

FAY, MARGARET 3/17 002865 00 03/09/2017 3/17 002865 00 03/09/2017

FIRST COMMUNICATIONS LLC 002866 00 03/09/2017


ACCOUNT NO

102-6104-455 . 50-24

102-6606-455.60-61

102-6104-455.50-24 102-6105-455.60-63

102-6105-455 . 60-63

102-6505-455.60-68

102-6201-455.40-34 102-6301-455.40-34 102-6401-455.40-34

102-6104-455 . 50-24

102-6102-455 . 50-22

102-6105-455.50-28 102-6105-455 . 50-28

102-6102-455.50-22 102-6104-455.50-24

102-6104-455.50-41

ITEM DESCRIPTION

VENDOR TOTAL *

REIMB MLG 2/2-24/17

VENDdR TOTAL *

VAN LIFT REPAIR

VENDOR TOTAL *

REIMB MLG 2/15/17 REIMB JUV PROGRAMS

VENDOR TOTAL *

REIMB TEEN PROGRAM NIC

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

CLEANING SVC 2/17 NIC CLEANING SVC 2/17 NBL CLEANING SVC 2/17 NSL

VENDOR TOTAL *

REIMB MLG 2/1-15/17

VENDOR TOTAL *

REIMB TRAINING 2/14+28/17

VENDOR TOTAL *

HOURS SIGN NIC ELEVATOR SIGNS(3)NIC

VENDOR TOTAL *

REIMB TRAINING 2/24/17 REIMB MLG 2/2/17

VENDOR TOTAL *

PHONE svc 2/17

CHECK AMOUNT

. 00

EFT:

.00

EFT:

.00

2.41 55.98

58.39

EFT:

. 00

EFT:

.00

EFT: EFT: EFT:

.00

EFT :

.00

40.96

40.96

104.17 143 . 64

247 . 81

EFT: EFT:

.00

758.59

PAGE 3

EFT OR HAND-ISSUED

AMOUNT

24.88

56.98

56.98

207.00

20'7.00

15.00

15.00

48.00

48.00

2,489.00 1,629.00 3,189.00

7,307.00

4 . 82

4 . 82

3.75 7.49

11.24

10


VEND NO INVOICE

NO


NO NO BNK CHECK/DUE

DATE

0017280 FIRST COMMUNICATIONS LLC

0017977 GEGENHEIMER, ALISON NPL REIMB 3/17 002865 00 03/09/2017 NPL REIMB 3/17 002865 00 03/09/2017

0010177 GENESIS TECHNOLOGIES 586929 002585 00 03/09/2017

0018542 GIBBONS, JIM PROGRAM 4/5/17 002585 00 03/09/2017

0001031 GRAINGER INC 9367110880 002865 00 03/09/2017 9367110898 002865 00 03/09/2017 9368082062 002865 00 03/09/2017

0017896 HAWN, CHRISTINA NPL REIMB 3/17 002865 00 03/09/2017 NPL REIMB 3/17 002865 00 03/09/2017

0017681 HOLLINGSWORTH, PAUL NPL REIMB 3/17 002865 00 03/09/2017

0018079 HUMPHRIES, SARAH NPL REIMB 3/17 002865 00 03/09/2017

0015891 ILLINOIS DEPARTMENT OF REVENUE 4003-2191 002585 00 03/09/2017

0002642 INGRAM 97442475 002865 00 03/09/2017 97442476 002865 00 03/09/2017 97442477 002865 00 03/09/2017 97442478 002865 00 03/09/2017 DISCOUNTS 002865 00 03/09/2017

0015238 INNOVATIVE INTERFACES INC INV-~NC12669 002585 00 03/09/2017

00181.74 IPRM


ACCOUNT NO

102-6102-455 . 50-22 102-6104-455.50-24

102-6104-455.40-35

102-6105-455.30-09

102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62

102-6102-455.50-22 102-6104-455.50-24

102-6606-455.60-62

102-6104-455.50-24

102-6104-455 . 90-39

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68

102-6808-455.40-35

ITEM DESCRIPTION

VENDOR TOTAL *

REIMB TRAINING 2/10-24/17 REIMB MLG 2/2/17

VENDOR TOTAL *

COPIER(6)PRINTER MTC 2/17

VENDOR TOTAL *

1950S NIC

VENDOR TOTAL *

BLDG SUPPLY BLDG SUPPLY BLDG SUPPLY NBL

VENDOR TOTAL *

REIMB TRAINING 2/28/17 REIMB MLG 2/4+14/17

VENDOR TOTAL *

REIMB BLDG SUPPLY NIC

VENDOR TOTAL *

REIMB MLG 2/1-21/17

VENDOR TOTAL *

SALES TAX FEB 2017

VENDOR TOTAL *


VENDOR TOTAL *

INNREACH RENEW PO 15242

VENDOR TOTAL *

CHECK AMOUNT

758.59

EFT: EFT:

.00

EFT:

.00

275.00

275.00

14.84 286.31

67 . 32

368.47

4.82 5.35

10.17

EFT:

. 00

EFT:

.00

266.00

266.00

81.71 301.23

22.77 419.50

8.15-

817.06

EFT:

.00

PAGE

EFT OR HAND-ISSUED

AMOUNT

13.38 2.94

16.32

1,300.42

1,300.42

4

10.50

10.50

14 . 45

14.45

22,617.85

22,617.85

11

PREPARED 03/09/2017 I 9:31:35 PROGRAM: GM339LA City Of Naperville

VEND NO INVOICE

NO

0018174 224 225 226 227


0016052 NPL REIMB


NO NO

IPRM 002585 002585 002585 002585

KARAS I SUSAN M 3/17 002865 3/17 002865

KESSLER, LISA 3/17 002865

BNK CHECK/DUE DATE

00 03/09/2017 00 03/09/2017 00 03/09/2017 00 03/09/2017

00 03/09/2017 00 03/09/2017

00 03/09/2017

0019057 KLINNERT , ELIZABETH 03/09/2017 NPL REIMB 3/17 002865 00

0016191 KONICA MINOLTA BUSINESS SOLUTIONS 9003261623 002585 00 03/09/2017 9003276153 002585 00 03/09/2017

0015931 KRUEGER, MARISSA NPL REIMB 3/17 002865 00 03/09/2017

0018827 MCSKIMMING, MARIANNA AWARD 3/17 002585 00 03/09/2017

0014384 MEEHAN, LETICIA NPL REIMB 3/17 002865 00 03/09/2017

0005990 MIDWEST TAPE 7294 2/17 002585 00 03/09/2017 7295 2/17 002585 00 03/09/2017 7298 2/17 002585 00 03/09/2017 7299 2/17 002585 00 03/09/2017 7293 2/17 002585 00 03/09/2017

0006448 OFFICE DEPOT INC 907284038001 002865 00 03/09/2017 907284038002 002865 00 03/09/2017 902066957002 002865 00 03/09/2017 907293155001 002865 00 03/09/2017

EXPENDITURE APPROVAL LIST AS OF: 03/09/2017 CHECK DATE : 03/09/2017

ACCOUNT NO

106-7110-455.35-09 106-7110-455 . 35-09 106-7110-455.35-09 106-7110-455.35-09

102-6102-455 . 50-22 102-6104-455 . 50-24

102-6105-455.60-63

102-6104-455.50-24

102-6104-455.40-35 102-6104-455.40 - 35

102-6104-455.50-24

102-6104-455 . 50-45

102-6104-455.50-24

102-6505-455.60-68 102 - 6505-455 . 60-68 102-6505-455.60-68 102-6505-455 . 60-68 102-6505-455.60-68

102-6104-455 . 60-74 102-6104-455.60-74 102-6411-455.60-74 102-6421-455.60-74

ITEM DESCRIPTION

NIC RENO C . M. EXPENSES NIC RENO C . M. EXPENSES NSL RENO CONST MNGR PY NSL RENO C.M . EXPENSES

VENDOR TOTAL *

REIMB TRAINING 2/7/17 REIMB MLG 2/10-23/17

VENDOR TOTAL *

REIMB JUV PROGRAM NBL

VENDOR TOTAL *

REIMB MLG 2/21+23/17

VENDOR TOTAL *

MTC

6

COPIER 0/D 2/17 MTC COPIER GRAPHICS 2/17

VENDOR TOTAL *

REIMB MLG 2/2-24/17

VENDOR TOTAL *

EMPLOYEE OF MONTH AWARD

VENDOR TOTAL *

REIMB MLG 2/1-17/17

VENDOR TOTAL *


VENDOR TOTAL *

ADMIN PO 15293 ADMIN PO 15293 c.s. NSL PO 15268 A.S. NSL PO 15295

CHECK AMOUNT

1,681.84 800.80

6,750 . 00 968 . 04

10,200.68

EFT: EFT:

.00

6.48

6.48

7.76

7.76

13 . 65 112.57

126.22

EFT:

. 00

100.00

100.00

18 . 73

18.73

EFT EFT EFT EFT EFT

.00

11.80 6.39

13 . 99 9.49

PAGE

EFT OR HAND-ISSUED

AMOUNT

7. 49 34.24

41.73

17.66

17 . 66

5

149.95 5,0 4 6 . 82

11,665.15 10,390.22 13,481.90

40,734.04

12

PREPARED 03/09/2017 I 9:31:35 PROGRAM : GM3 3 9 LA City Of Naperville

VEND NO INVOICE

NO


NO NO

0006448 OFFICE DEPOT INC 907292996001 002865 907292996002 002865

0018394 ONLINE LABELS INC 4395473 002585

0015646 OVERDRIVE INC 10560001 3-6 002865

BNK CHECK/DUE DATE

00 03/09/2017 00 03/09/2017

00 03/09/2017

00 03/09/2017

0018972 RACIBOZYNSKI, CHRISTINA NPL REIMB 3/17 002865 00 03/09/2017

0012816 SCHOLASTIC LIBRARY PUBLISHING 11476918 002865 00 03/09/2017

0001313 SHERWIN WILLIAMS 274492065 2/28 002585 00 03/09/2017

0017018 SMALLWOOD, JEFF NPL REIMB 3/17 002865 00 03/09/2017

0010524 SOUNDS ABOUND INC PROGRAM 6/2/17 002585 00 03/09/2017

0016460 STAPLES BUSINESS ADVANTAGE 3331033416 002865 00 03/09/2017 3331033414 002865 00 03/09/2017 3331033415 002865 00 03/09/2017

0000409 SUBURBAN DOOR CHECK & LOCK INC 484208 002865 00 03/09/2017 484636 002865 00 03/09/2017 484695 002865 00 03/09/2017

0018693 SYSTEMS TECHNOLOGY GROUP INC 11675 002865 00 03/09/2017

0014233 TODAY'S BUSINESS SOLUTIONS INC

EXPENDITURE APPROVAL DIST AS OF: 03/09/2017 CHECK DATE: 03/09/2017

ACCOUNT NO

102-6421-455.60-74 102-6421-455.60-74

102-6505-455.60-74

102-6505-455.60-68

102-6104-455.50-24

102-6505-455.60-68

102-6301-455.40-34

102-6104-455.50-24

102-6105-455 . 30-09

102-6104-455.60-63 102-6606-455.60-62 102-6606-455.60-62

102-6201-455.40-34 102-6201-455.40-34 102-6606-455.60-62

102-6808-455.60-63

ITEM DESCRIPTION

A.S. NSL PO 15295 A.S. NSL PO 15295

VENDOR TOTAL *

PROCESSING T.S. PO 15298

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

REIMB MLG 2/8/17

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

PAINT NBL

VENDOR TOTAL *

REIMB MLG 2/2-15/17

VENDOR TOTAL *

SRP DANCE DEPOSIT

VENDOR TOTAL *

DRY ERASE BOARDS-3 CONSUMABLES NBL CONSUMABLES NSL

VENDOR TOTAL *

REKEY NIC REKEY NIC KEYS

VENDOR TOTAL *

READSQUARED SOFTWARE

VENDOR TOTAL *

CHECK AMOUNT

146.03 7.99

195.69

34.90

34.90

EFT:

.00

3.75

3.75

12,494.00

12,494.00

75.17

75.17

39.06

39.06

200.00

200.00

329.97 157 . 93 500.25

988.15

93 . 10 17.60

4.80

115 0 50

3,000.00

3,000.00

PAGE

EFT OR HAND-ISSUED

AMOU~T

19,266 . 05

19,266.05

6

13



PAGE 7

------------------------------------------------------------------------------------------------------------------------------------VEND NO VENDOR NAME

INVOICE VOUCHER P.O . NO NO NO

BNK CHECK/DUE DATE

0014233 4668

TODAY'S BUSINESS SOLUTIONS INC 002865 00 03/09/2017

0015768 TOONEN, KAREN NPL REIMB 3/17 002865 NPL REIMB 3/17 002865

0016624 ULINE INC 84403459 002585

00 03/09/2017 00 03/09/2017

00 03/09/2017

0012268 441868

UNIQUE MANAGEMENT SERVICES INC 002585 00 03/09/2017

0011752 VERIZON WIRELESS 9781320613 002865

0018977 WASIK, JOHN PROGRAM 3/22/17002585

00 03/09/2017

00 03/09/2017

0007846 WASTE MANAGEMENT INC 3663020-2011-5 002585 00 03/09/2017 5585615-2007-0 002585 00 03/09/2017 5585616-2007-8 002585 00 03/09/2017

0015287 WEHRMAN, DONNA NPL REIMB 3/17 002865 00 03/09/2017

0003618 WHEATON PUBLIC LIBRARY RB FEES 3/17 002585 00 03/09/2017

0014334 WILLS, BETSEY MEANS PROGRAM 3/16/17002585 00 03/09/2017

0013438 5242737 374768

4IMPRINT INC 002585 002585

00 03/09/2017 00 03/09/2017

ACCOUNT NO

ITEM DESCRIPTION

102-6104-455.40-35 PRINT STATIONS(2)3-12/17

VENDOR TOTAL * 102-6102-455.50-22 REIMB TRAINING 2/2/17 102-6104-455 . 50-24 REIMB MLG 2/20/17

VENDOR TOTAL * 102-6105-455.50-28 BATTLE BOOKS LABELS

VENDOR TOTAL *

102-6104-455.30-29 COLLECTION AGENCY 2/17

VENDOR TOTAL * 102-6104-455.50-41 PHONES(14)2/17

VENDOR TOTAL * I

102-6105-455.30-09 DEBT-FREE DEGREE NSL

102-6201-455.40-34 102-6301-455.40-34 102-6401-455.40-34

VENDOR TOTAL * TRASH+RECYCLE 3/17 NIC TRASH+RECYCLE 3/17 NBL TRASH+RECYCLE 3/17 NSL

VENDOR TOTAL *

102-6104-455.50-24 REIMB MLG 2/3-27/17

VENDOR TOTAL *

102-0000-352.10-00 RB LOST ITEM FEE

VENDOR TOTAL * 102-6105-455.30-09 BBL DICKINSON

VENDOR TOTAL * 102-6606-455.60-62 FAC SHIRTS(42)PO 15287 102-6606-455.60-62 SHIRT PROMO CREDIT

VENDOR TOTAL * EFT TOTAL ***

CHECK AMOUNT

802.44

802.44

EFT: EFT:

. 00

218.40

218.40

EFT:

.00

194.10

194.10

350 . 00

350.00

259.66 163.02 236.54

659 . 22

EFT:

.00

10.00

10.00

350.00

350.00

EFT: EFT:

.00

EFT OR . HAND-ISSUED

AMOUNT

10.16 5.89

16.05

576.45

576 . 45

50 . 29

50.29

879.85 25.00-

854.85 186,834.01

14


VEND NO INVOICE

NO

0013438


NO NO BNK CHECK/DUE

DATE ACCOUNT

NO


ITEM DESCRIPTION

TOTAL EXPENDITURES **** GRAND TOTAL ********************

CHECK AMOUNT

76,008.38

PAGE

EFT OR HAND- I9SUED

AMOUNT

186,834.01 262,842.39

8

15

Description Operating Fund

Capital Reserve Fund Williams Assoc Architects Ltd

TOTAL

Expenditure Approval List 3/30/2017

Breakdown by Fund

Capital Operating Reserve Gift Fund 102 Fund 106 Fund 107

$ 140,634.65

$ 27.69

$ 140,634.65 $ 27.69

Bond Total Fund 332 All Funds

$ 140,634.65

$ 27.69

$ 140,662.34

16


VEND NO INVOICE

NO


NO NO

0017591 AMAZON.COM LLC 604578781029748003641 604578781029748003641 604578781029748003641 604578781029748003641 604578781029748003641 604578781029748003641 604578781029748003641 604578781029748003641 604578781029748003641

BNK CHECK/DUE DATE

00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017

0005741 4176826 4176822 4176824

ANDERSON PEST SOLUTIONS CO 003949 00 03/30/2017 003949 00 03/30/2017 003949 00 03/30/2017

0015131 AT&T 630961410103 003949 00 03/30/2017

0015955 29238

BACKSTAGE LIBRARY WORKS INC 003640 00 03/30/2017

0000824 BAKER & TAYLOR CORP NS17030083 003640 00 03/30/2017

0004378 2611084

BOY SCOUTS OF AMERICA 003989 00 03/30/2017

0018558 CADY, ERIN NPL REIMB 3/17 003989 NPL REIMB 3/17 003989

00 03/30/2017 00 03/30/2017

0011867 CANON SOLUTIONS AMERICA, INC 4021688849 003640 00 03/30/2017

0005466 60282410 60282666 60283093 60289919 60290732 60292811

CENGAGE LEARNING 003989 003989 003989 003989 003989 003989

00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017


ACCOUNT NO

102-6104-455.60-63 102-6105-455.60-63 102-6221-455.60-74 102-6231-455.60-74 102 - 6321-455.60-74 102-6431-455.60-74 102-6505 -45 5 .60-68 102-6606-455.60-62 102-6808-455.60-75

102-6201-455.40-34 102-6301-455 . 40-34 102-6401-455.40-34

ITEM DESCRIPTION

STORAGE RACK NBL PO 15307 PROGRAMS A.S NSL PO 15288 A.S. NIC PO 15280+94 JUV NIC PO 15289 A.S. NBL PO 15304 JUV NSL PO 15305 MATERIALS-33 BLDG SUPPLY FAC PO 15261 AUTOMATION I.T. PO 15312

VENDOR TOTAL *

PEST CONTROL 3/17 NIC PEST CONTROL 3/17 NBL PEST CONTROL 3/17 NSL

VENDOR TOTAL * 102-6104-455.50-41 PHONE SVC 3/17

VENDOR TOTAL *

102-6505-455.30-29 T.S. SUPPORT SVCS

VENDOR TOTAL * 102-6808-455.60-63 CONTENT CAFE PO 15313

VENDOR TOTAL * 102-6505-455.60-68 MATERIALS

VENDOR TOTAL * 102-6102-455.50-22 REIMB TRAINING 3/16+27/17 102-6104-455.50-24 REIMB MLG 3/15-28/17

VENDOR TOTAL *

102-6104-455.40-35 MTC COPIERS(9)4/17

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68

VENDOR TOTAL *

MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS

CHECK AMOUNT

174.89 113.36 103.87 160.71

55.47 6.99

1,748.67 7.58-

75.88

2,432 . 26

49.69 43.87 49.69

143.25

851.32

851.32

378.96

378.96

EFT:

.00

9.02

9.02

EFT: EFT:

.00

217.78

217.78

188.93 80.22

113.21 60.78 27.19 17.99

PAGE

EFT OR HAND- lSSUED

AMOUNT

6,502.93

6,502.93

1

5.89 8.29

14.18

17



PAGE 2

VEND NO INVOICE

NO

------------------------------------------------------------------------------------------------------------------------------------VENDOR NAME VOUCHER P.O.

NO NO BNK CHECK/DUE

DATE ACCOUNT

NO ITEM

DESCRIPTION CHECK

AMOUNT

EFT OR HAND-ISSUED

AMOUNT --------------- -------- --------------- ------------------------- --------------------- ---- -------------------------------------- - -----0005466 60293059 60293523 60272188 60290373 60347921 60349469 60349829 60350491 60355700 60357432 60357766 60357895

0011437 1452127

0016672 6312961 6312961 6312961

CENGAGE LEARNING 003989 003989 003989 003989 003989 003989 003989 003989 003989 003989 003989 003989

00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017

CENTER POINT PUBLISHING 003989 00 03/30/2017

CENTERPOINT ENERGY SERVICES INC 003640 00 03/30/2017 003640 00 03/30/2017 003640 00 03/30/2017

0013340 CHASE CARD SERVICES CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017 CREDITCARD3/17 003641 00 03/30/2017

0005292 71912

0001988

CITY OF NAPERVILLE 003949 00 03/30/2017

COMMUNICATION REVOLVING FUND

102-6505-455.60-68 102-6505-455 . 60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455 . 60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455 . 60-68 102-6505-455 . 60-68

MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL *

102-6505-455.60-68 MATERIALS

102-6201-455.60-44 102-6301-455 . 60-44 102-6401-455.60-44

102-6102-455.50 - 22 102-6102-455.50-22 102-6102-455 .5 0-22 102-6102-455.50-22 102-6102-455.50-22 102-6102-455.50-22 102-6102-455.50-22 102-6102-455 .5 0-22 102-6102-455.50-22 102-6104-455.30-29 102-6105-455 . 60-63 102-6105-455.60-63 102-6505-455.60-74 102-6505-455.60-74 102-6505-455.60-68 102-6606-455 . 60-62 102-6808-455.60-63 102-6808-455.60-75 102-6808-455.60-63

VENDOR TOTAL *

GAS SVC 2/17 NIC GAS SVC 2/17 NBL GAS SVC 2/17 NSL

VENDOR TOTAL *

LACONI DIVERSE BOOKS-1 LACONI T.S . CATALOG-1 DIGITAL PLA REG-1 NACC ST OF CITY-10 READERS ADVISORY-1 NACC TODAY'S WRKPLACE - 1 LACONI STRESS-4 MGMT BOOT CAMP-2 NACC SPEAKER -2 NAYAX CREDIT CARD FEE DOLLARTREE MUGS PO 15282 AM BUTTON PROGRAMS 15300 CASETOPIA T.S PO 15262+97 SUPERMEDIA T.S. PO 15299 MATERIALS-1 MENARDS BLDG SUPPLY PAYPAL/PAYFLOW FEES HP REPAIR SERVICE BETTERIMP VOLUNTEER 1 YR

VENDOR TOTAL *

102-6301-455.40-34 FALSE ALARM #4 NBL

VENDOR TOTAL *

119 . 95 47.23

11,431.50 84.77 28.49 48.73 25.49

107.16 30.39 72.72 46.48

177 . 67

12,708.90

224.10

224 . 10

885.46 434.52 863.22

2,183.20

30.00 30.00

150.00 750 . 00 25.00 10.00 60.00

1,790.00 100.00

87.45 38.68

339.29 93.63 73.90

229.90 95.58 79.90 55.89

1,350.00

5,389.22

100.00

100.00

18


VEND NO INVOICE

NO

VENDOR NAME VOUCHER P . O .

NO NO BNK CHECK/DUE

DATE

0001988 COMMUNICATION REVOLVING FUND T1725641 003640 00 03/30/2017

0015422 DELLA TERZA , DAVID NPL REIMB 3/17 003949 00 03/30/2017

0000196 DEMCO INC 6082627 003989 00 03/30/2017 6090860 003989 00 03/30/2017

0015308 DONOVAN, DEANNA NPL REIMB 3/17 003949 00 03/30/2017 NPL REIMB 3/17 003949 00 03/30/2017 NPL REIMB 3/17 003949 00 03/30/2017

0017273 DOUCETTE, KIERSTEN NPL REIMB 3/17 003949 00 03/30/2017

0018712 ECO CLEAN MAINTENANCE INC 6128 003989 00 03/30/201 7 6128 003989 00 03/30/2017 6128 003989 00 03/30/2017

0002637 EDUCATIONAL DEVELOPMENT CORP DIR747389 003989 00 03/30/2017

0018780 EISELE, JILL NPL REIMB 3/17 003949 00 03/30/2017 NPL REIMB 3/17 003949 00 03/30/2017

0016404 EISLEY, CARLA NPL REIMB 3/17 003950 00 03/30/2017

0015111 FILICICCHIA, PATRICIA NPL REIMB 3/17 003950 00 03/30/2017 NPL REIMB 3/17 003950 00 03/30/2017

0019072 FILIPIAK , LAURIE PROGRAM 4/22/17003640 00 03 / 30/2017

0018991 FRANK, SHOSHANA


ACCOUNT NO

102-6808-455 . 50-41

102-6102-455.50-22

102-6505-455.60-74 102-6 505-455 . 60-74

102-6102-455.50-22 102-6104-455 . 50-24 102-6105-455 . 60-63

102-6105 - 455 . 60-63

102-6201-4 55.40-34 102-6301-455 . 40-34 102 - 6401-455.40-34

102-6505-455.60 - 68

102-6102-455.50-22 102 - 6104-455.50-24

102-6102-455 . 50-22

102-6102-455.50-22 102-6104-455 . 50-24

102-6105-455.30-09

ITEM DESCRIPTION

BANDWIDTH 2/17

VENDOR TOTAL *

REIMB C . S TRAINING SUPPLY

VENDOR TOTAL *

PROCESSING T.S. PO 15301 PROCESSING T.S PO 15316+9

VENDOR TOTAL *

REIMB TRAINING 3/9-11/17 REIMB MLG 3/20/17 REIMB BK&COOKIE NIC

VENDOR TOTAL *

REIMB WII PRIZES NIC

VENDOR TOTAL *

CLEANING SVC 3/17 NIC CLEANING SVC 3/17 NBL CLEANING SVC 3/17 NSL

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *


VENDOR TOTAL *

REIMB TRAINI NG 3/9-11/17

VENDOR TOTAL *

REIMB TRAINING 2/24/17 REIMB MLG 2/28+3/9 / 17

VENDOR TOTAL *

GENEALOGY NIC

VENDOR TOTAL *

CHECK AMOUNT

1,100.00

1,100.00

EFT:

. 00

EFT: EFT:

. 00

351.47 7 . 49 7 . 96

366.92

EFT :

. 00

EFT : EFT: EFT:

.00

390.81

390 . 81

EFT : EFT :

. 00

247.01

247.01

EFT: EFT:

. 00

100.00

100.00

PAGE 3

EFT OR HAND-ISSUED

AMOUNT

9 . 99

9 . 99

301.12 449.71

750 . 83

25 . 00

25 . 00

2,489 . 00 1,629 . 00 3,189.00

7 , 307.00

3.75 17 . 12

20.87

5.89 11.77

17.66

19


VEND NO INVOICE

NO

0018991 NPL REIMB


0000264 587067 587530 587692 DISCOUNT


NO NO

FRANK, SHOSHANA 3/17 003950

GEGENHEIMER, ALISON 3/17 003989 3/17 003989

GRAPHIC III PAPERS 003949 003949 003949 003949

BNK CHECK/DUE DATE

00 03/30/2017

00 03/30/2017 00 03/30/2017

INC 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017

0018776 GREAT LAKES ELEVATOR SERVICE INC 60149 003949 00 03/30/2017 60150 003949 00 03/30/2017 60151 003949 00 03/30/2017

0016371 GREEN GRASS INC 30410 003949 00 03/30/2017 30452 003949 00 03/30/2017 30497 003949 00 03/30/2017 30557 003949 00 03/30/2017 30606 003949 00 03/30/2017 30409 003949 00 03/30/2017 30451 003949 00 03/30/2017 30496 003949 00 03/30/2017 30556 003949 00 03/30/2017 30605 003949 00 0 3./3 0/2 017

0018277 GROSSE MECHANICAL CONTRACTORS 171317 003949 00 03/30/2017


ACCOUNT NO

102-6104-455.50-24

102-6102-455.50-22 102 -6104-455.50-24

102-6105-455.80-27 102-6105-455.80-27 102-6105-455.80-27 102-6105-455.80-27

102-6201-455.40-34 102-6301-455.40-34 102-6401-455.40-34

102-6301-455.60-66 102-6301-455.60-66 102-6301-455.60-66 102-6301-455.60-66 102-6301-455.60-66 102-6401-455.60-66 102-6401-455 . 60-66 102-6401-455.60-66 102-6401-455.60-66 102-6401-455.60-66

102-6201-455.40-34

ITEM DESCRIPTION

REIMB MLG 3/7/17

VENDOR TOTAL * REIMB TRAINING 3/3-24/17 REIMB MLG 3/7-28/17

VENDOR TOTAL * COLOR PAPER COLOR PAPER COLOR PAPER COLOR PAPER

VENDOR TOTAL * ELEVATOR MTC NIC 4-6/17 ELEVATOR MTC NBL 4-6/17 ELEVATOR MTC NSL 4-6/17

VENDOR TOTAL * SALT 3/2/17 NBL SALT 3/4/17 NBL SALT+PLOW 3/13/17 NBL SALT+PLOW 3/14/17 NBL SALT 3/17/17 NBL SALT 3/2/17 NSL SALT 3/4/17 NSL SALT+PLOW 3/13/17 NSL SALT+PLOW 3/14/17 NSL SALT 3/17/17 NSL

VENDOR TOTAL * COMMUNITY RM VAV BOX NIC

VENDOR TOTAL * 0018885 HAUGLAND BROS CARPET & WOODCARE INC 12551C 003640 00 03/30/2017 102-6201-455.40-34 CARPET MTC 3/17 NIC 12552C 003640 00 03/30/2017 102-6301-455.40-34 CARPET MTC 3/17 NBL

VENDOR TOTAL * 0016152 HAYES MECHANICAL 386525 003949 00 03/30/2017 102-6401-455.40-34 HVAC MODIFY NSL

VENDOR TOTAL * 0019085 HOCH, JAMES 3-21-17 003989 00 03/30/2017 102-6505-455.60-68 MATERIALS

CHECK AMOUNT

4.82

4 . 82

EFT: EFT:

.00

207.74 70 . 33

154.63-2.47-

120.97

774.00 387.00 498.75

1,659.75

90.00 90.00

265 . 00 265.00

90.00 180.00 180.00 710.00 530 . 00 180.00

2,580.00

2,290 . 00

2,290.00

4,592.00 2,659.00

7,251.00

1,177.00

1,177.00

140.00

PAGE

EFT OR HAND-ISSUED

AMOUNT

13.38 20.86

34.24

4

20


VEND NO INVOICE

NO

0019085


0002642 97527657 97527658 97596050 97596051 97596052 97718972 97718973 97732724 97732725 97802720 97802721 DISCOUNTS

0017215 NPL REIMB

0015769 NPL REIMB

0019087 NPL REIMB

0017995 55571


NO NO

HOCH, JAMES

HUATO, ALEJANDRA 3/17 003950 3/17 003950

INGRAM 003989 003989 003989 003989 003989 003989 003989 003989 003989 003989 003989 003989

KLIEWER, RUTH 3/17 003989

KOWALSKI, KELLY 3/17 003950

LAWTON, NICOLE 3/17 003950

LIBRARY IDEAS INC 003989

BNK CHECK/DUE DATE

00 03/30/2017 00 03/30/2017

00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017

00 03/30/2017

00 03/30/2017

00 03./30/2017

00 03/30/2017

0018788 LIND STREET RESEARCH PROGRAM 3/11/17003640 00 03/30/2017

0016065 MCGRAIL, JUDY NPL REIMB 3/17 003950 00 03/30/2017

0015682 MIDLAND PAPER co 577721 003640 00 03/30/2017

0013577 MOVIE LICENSING USA INC


ACCOUNT NO

102-6102-455.50-22 102-6104-455.50-24

102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102 -6 505 -4 55.60 -68 102-6505-455.60-68 102-6505-455.60 -68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68 102-6505-455.60-68

102-6105-455.60-63

102-6102-455.50-22

102-6102-455.50-22

102-6505-455.60-68

102-6105-455.30-09

102-6102-455.50-22

102-6104-455.60-74

ITEM DESCRIPTION

VENDOR TOTAL *


VENDOR TOTAL *

MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS

VENDOR TOTAL *

REIMB PROGRAMS NSL

VENDOR TOTAL *

RE TRAINING 1/13+3/10/17

VENDOR TOTAL *

REIMB TRAINING 3/9-11/17

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

GENEALOGY NIC

VENDOR TOTAL *

REIMB TRAINING 3/10/17

VENDOR TOTAL *

COPY PAPER-40 CTNS NIC

VENDOR TOTAL *

CHECK AMOUNT

140.00

3.75 18.99

22.74

357.28 59.78 64.52

297.50 300.98 713.51 238.07 113.97

56.99 595.00 429.21

32.28-

3,194.53

EFT:

.00

EFT:

.00

63.01

63.01

50,000.00

50,000.00

150.00

150.00

17.12

17.12

1,278.00

1,278.00

PAGE

EFT OR HAND-ISSUED

AMOUNT

48.96

48.96

54.04

54 . 04

5

21


VEND NO INVOICE

NO


NO NO BNK CHECK/DUE

DATE

0013577 MOVIE LICENSING USA INC 2308457 003640 00 03/30/2017

0001242 NAPERVILLE PUBLIC LIBRARY PETTY CASH 3/17003989 00 03/30/2017 PETTY CASH 3/17003989 00 03/30/2017

0013538 NEW YORK TIMES 812573350 003989 00 03/30/2017

0016398 NIELSEN, LISA NPL REIMB 3/17 003950 00 03/30/2017 NPL REIMB 3/17 003950 00 03/30/2017

0006448 OFFICE DEPOT INC 907285011001 003951 00 03/30/2017 907285011002 003951 00 03/30/2017 911345699001 003951 00 03/30/2017 911344419001 003951 00 03/30/2017 911341986001 003951 00 03/30/2017 911342540001 003951 00 03/30/2017 911327332001 003951 00 03/30/2017

0005872 ORIENTAL TRADING CO INC 682824657-01 003949 00 03/30/2017

0017949 OUTWATER PLASTICS INC 03/30/2017 5735891 003640 00

5735891-1 003640 00 03/30/2017

0002538 OXFORD UNIVERSITY PRESS INC 98450533 003989 00 03/30/2017

0003 567 PADDOCK PUBLICATIONS INC T446 7 075 003989 00 03/30/2017

0015 787 PALANGATTIL, CHRISTINA NPL REIMB 3/17 003950 00 03/30/2017

0018596 PCM SALES INC

EXPENDITURE APPROVAL LIST AS OF : 03/30/2017 CHECK DATE: 03/30/2017

ACCOUNT NO

102-6105-455.60-63

102-6102-455 . 50-22 102-6104-455.50-24

102-6505-455.60-68

102-6104-455.50-24 102 - 6105 - 455.60-63

102-6221-455.60-74 102 - 6221-455.60-74 102-6311-455.60-74 102-6411-455.60-74 102-6421-455.60-74 102-6421-455.60 - 74 102-6505-455.60-74

102-6105-455.60-63

102-6606-455.60-62 102-6606-455.60-62

102-6505-455.60-68

102-6102-455.50-26

102-6104-455.50-24

ITEM DESCRIPTION

NPL LICENSE 4/17-4/18

VENDOR TOTAL *

TRAINING-3 MILEAGE-?

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

REIMB MLG 2/10-3/8/17 REIMB BBL 3/16/17 NSL

VENDOR TOTAL *

A.S. NIC PO 15294 A.S. NIC PO 15294 c.s . NBL PO 15310 c.s. NSL PO 15308 A.S. NSL PO 15311 A.S. NSL PO 15302 T.S. PO 15309

VENDOR TOTAL *

MITI JUV NSL PO 15331

VENDOR TOTAL *

CASTERS, ETC FAC PO 15296 CASTERS , ETC FAC PO 15296

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

RFP-NSL ROOF

VENDOR TOTAL *

REIMB MLG 3/7/17

VENDOR TOTAL *

CHECK AMOUNT

2,661.00

2,661.00

18 . 74 53.37

72.11

1,014.00

1,014.00

EFT: EFT:

.00

9.83 9.95

25 . 74 78.68 25.18 38.00 67.92

255.30

30.93

30.93

437.91 249 . 13

687.04

1,215.00

1,215.00

133 . 40

133 . 40

EFT:

.00

PAGE

EFT OR HAND-ISSUED

AMOUNT

22 . 47 22 . 96

45.43

6

7 . 49

7.49

22


VEND NO INVOICE

NO


NO NO

0018596 PCM SALES INC S96155750101 003989

BNK CHECK/DUE DATE

00 03/30/2017

0017869 PENGUIN RANDOM HOUSE LLC 1080665002 003989 00 03/30/2017

0001248 PITNEY BOWES INC 3101084043 003640 3101084073 003640

0015253 PROQUEST CSA 70451113 003989

0018819 PUPIK, RENATA NPL REIMB 3/17 003951

0014540 2-17-17 2-9-17 2-16-17 2-22-17 2-27-17

PURCHASE ADVANTAGE 003640 003640 003640 003640 003640

RECORDED BOOKS INC

00 03/30/2017 00 03/30/2017

00 03/30/2017

00 03/30/2017

CARD 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017

0001600 75486123 75501575

003989 00 03/30/2017 003989 00 03/30/2017

0000285 54781

0011698 9544050 9559856

REGENT BOOK CO 003989

S & S WORLDWIDE 003989 003989

00 03/30/2017

00 03/30/2017 00 03/30/2017

0019035 SERGIYENKO, GENNADY PROGRAM 4/21/17003640 00 03/30/2017

0016460 STAPLES BUSINESS ADVANTAGE 3332879957 003951 00 03/30/2017 3332ij79955 003951 00 03/30/2017


ACCOUNT NO

ITEM DESCRIPTION

102-6808-455.60-63 MICROSFT SFTWARE PO 14716


VENDOR TOTAL * 102-6104-455.40-52 MAIL EQUIP 1-4/17 NBL 102-6104-455.40-52 MAIL EQUIP 1-4/17 NSL


VENDOR TOTAL * 102-6102-455.50-22 REIMB TRAINING 3/16/17

VENDOR TOTAL *

102-6104-455.50-45 102-6105-455.60-63 102-6105-455 . 60-63 102-6105-455.60-63 102-6105-455.60-63

102-6505-455.60-68 102-6505-455.60-68

SPIRIT TM EVENT 3/8/17 MOVIES A.S. NSL BBL 2/16/17 NSL OSCAR MOVIES NBL TAGTEAM 2/27/17 NIC

VENDOR TOTAL * MATERIALS MATERIALS

VENDOR TOTAL *

102-6505-455.60-68 MATERIALS

VENDOR TOTAL *

102-6431-455.60-74 JUV NSL PO 15306 102-6431-455.60-74 JUV NSL PO 15332

VENDOR TOTAL * 102-6105-455 . 30-09 MUSIC+DANCE NIC

VENDOR TOTAL *

102-6606-455.60-62 CONSUMABLES NBL 102-6606-455 . 60-62 CONSUMABLES NIC

CHECK AMOUNT

4,309.36

4,309.36

10.00

10.00

537.00 537.00

1,074.00

3,620.00

3,620 . 00

42.27

42.27

79.40 42.41 12.99 22.47 13.96

171.23

6.95 118.20

125.15

29.38

29 . 38

53.48 73.88

127.36

500.00

500.00

297.08 725.52

PAGE

EFT OR HAND-ISSUED

AMOUNT

7

23


VEND NO INVOICE

NO

0016460 3332879956 3333433297 3333433298 3332879958 3332879959 3333433299 3333433300 3333433301 3334041402

0009276 2017115

0013503 142596 142586 142639

0005127 S05785786

0015616 4369190

0019084 NPL REIMB

0004018 NPL REIMB

0016624 85189756

0014985 4-11-17

0001375 X57468127

0017~63


NO NO

STAPLES BUSINESS 003951 003951 003951 003951 003951 003951 003951 003951 003951

BNK CHECK/DUE DATE

ADVANTAGE 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017 00 03/30/2017

STRUCTURAL TECHNOLOGIES INC 003641 00 03/30/2017

TEE JAY SERVICE co INC 003949 00 03/30/2017 003949 00 03/30/2017 003949 00 03/30/2017

THE GREAT COURSES 003989 00 03/30/2017

THE PITNEY BOWES BANK INC 003641 00 03/30/2017

TRAYNOR, OLIVIA 3/17 003951 00 03/30/2017

TYMCIURAK, OLYA 3/17 003951 00 03/30/2017

ULINE INC 003949 00 03/30/2017

UNCLE PETE'S PIZZA 003641 00 03/30/2017

UNITED PARCEL SERVICES, INC. 003989 00 03/30/2017

us DIGITAL MEDIA INC


ACCOUNT NO

102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455.60-62 102-6606-455 . 60-62 102-6606-455.60-62

102-6401-455.40-34

102-6201-455.40-34 102-6301-455.40-34 102-6401-455.40-34

102-6505-455.60-68

102 - 6104-455.40-52

102-6102-455.50-22

102-6104-455.50-24

102-6505-455.60-74

102-6104-455.50-45

102-6104-455.50-51

ITEM DESCRIPTION

CONSUMABLES NIC CONSUMABLES NIC CONSUMABLES NIC CONSUMABLES NSL CONSUMABLES NSL CONSUMABLES NSL CONSUMABLES NIC CONSUMABLES NIC CONSUMABLES NBL

VENDOR TOTAL *

ROOF PROJECT MGMT NSL

VENDOR TOTAL *

DOOR MTC 3/17 NIC DOOR MTC 3/17 NBL DOOR MTC 3/17 NSL

VENDOR TOTAL *

MATERIALS

VENDOR TOTAL *

MAIL EQUIP 3 MO NIC

VENDOR TOTAL *

REIMB TRAINING 3/9-22/17

VENDOR TOTAL *

REIMB MLG 1/11-3/8/17

VENDOR TOTAL *

PROCESSING T.S. PO 15320

VENDOR TOTAL *

SPIRIT TM NLWD 4-11-17

VENDOR TOTAL *

3-25-17

VENDOR TOTAL *

CHECK AMOUNT

132 . 89 54.99

6 . 99 1,014.47

66.75 32.07

516.10 67.12

312.35

3,226.33

5,600.00

5,600.00

EFT: EFT: EFT:

.00

956.34

956.34

59.85

59.85

8.83

8.83

43.60

43.60

52.46

52.46

1,025.00

1,025.00

3.64

3.64

PAGE

EFT OR HAND - ISSUED

AMOUNT

678.00 146.00 678.00

1,502.00

8

24

PREPARED 03/30/2017, 13:44:23 EXPENDITURE APPROVAL LIST PAGE 9 PROGRAM: GM339LA City Of Naperville

AS OF: 03/30/2017 CHECK DATE: 03/30/2017

------------------------------------ - ---------------------------------------------- - ---------------------- - ------------------~- - ----VEND NO

INVOICE NO

0017863 295114


NO NO BNK CHECK/DUE

DATE

US DIGITAL MEDIA INC 003989 00 03/30/2017

0017073 WENSLAUSKIS, STACEY NPL REIMB 3/17 003951 00 03/30 / 2017

0007855 17625

WILLIAMS ASSOC ARCHITECTS LTD 003989 00 03/30/2017

0015823 WOHEAD, WANDA NPL REIMB 3/17 003951 00 03/30/2017

0019038 lOTH MOUNTAIN DIVISION LHDG PROGRAM 4/20/17003640 00 03/30/2017

ACCOUNT NO

ITEM DESCRIPTION

102-6505-455.60-74 PROCESSING T.S . PO 15347

VENDOR TOTAL * 102-6105-455.60-63 REIMB TEEN PROGRAMS NBL

VENDOR TOTAL *

106-7110-455 . 35-09 NIC RENOVATION PYMNT 22

VENDOR TOTAL *

102-6104-455.50-24 REIMB MLG 2/23+3/16/17

VENDOR TOTAL *

102-6105-455 . 30-09 BBL WAR LETTERS NSL

VENDOR TOTAL * EFT TOTAL ***

TOTAL EXPENDITURES **** GRAND TOTAL ********************

CHECK AMOUNT

59 . 27

59.27

EFT:

.00

27.69

27.69

EFT:

.00

350.00

350.00

124,282.23

EFT OR HAND-iSSUED

AMOUNT

35 . 48

35 . 48

4.01

4.01

16,380.11

16,380.11 140,662.34

25

102 106 107 624 332GIFT/ POVINELLI CAPITAL PROJECT

OPERATING CAPITAL RESERVE MEMORIAL ENDOWMENT FUNDS

NET CASH & COST VALUE OF INVESTMENT BALANCE 1,576,115.57 592,057.55 23,875.28 10,304.00UNREALIZED GAIN/(LOSS) ON MARKET VALUE OF INVESTMENT 315.90 75.96 3.43 1.24

BEGINNING CASH & MARKET VALUE OF INVESTMENTS BALANCE $1,576,431.47 $592,133.51 $23,878.71 $10,305.24 $0.00 ADD RECEIPTS:REVENUESTAXES 12,606.94 TAX RELIEF 13,589.40 INTEREST & DIVIDENDS 985.42 591.51 25.10 10.83 CURRENT MONTH - REALIZED GAIN/(LOSS) ON INVESTMENT 501.19 300.85 12.76 5.51 CURRENT MONTH - UNREALIZED GAIN/(LOSS) ON INVESTMENT (12,569.08) (7,544.84) (320.24) (138.20) OTHER RECEIPTS 28,932.52 761.00 805.00 BANK RECONCILEMENT 6.91 - INTERFUND TRANSFER - - FEES,GRANT & OTHERS 20,363.43 11,920.00 1,403.00 TOTAL RECEIPTS: 64,416.73 6,028.52 1,925.62 (121.86) -

TOTAL CASH & INVESTMENT $1,640,848.20 $598,162.03 $25,804.33 $10,183.38

LESS CASH DISBURSEMENTS:ACCOUNTS PAYABLE 3/9/2017 233,275.78 29,566.61 - - 0.00ACCOUNTS PAYABLE 3/31/2017 140,634.65 27.69 - - 0.00ACCOUNTS PAYABLE - - - 0.00VOIDED CHECKS - PAYROLL 3/3/2017 413,002.97 PAYROLL 3/17/2017 413,568.19 PAYROLL 3/31/2017 376,180.00 VEHICLE M&O 329.00 INVESTMENT FEE & BANK FEE 1,334.69 54.40 2.72 1.16 UTILITY PAYMENTS 28,747.37 ACH FEES - PRINTING SERVICESCBD PARKING TAGS - CREDIT CARD CHARGE BACK ** - INTERFUND TRANSFERCITY SERVICES-AUDIT 418.52 CITY SERVICES 5,694.00 TOTAL DISBURSEMENTS 1,613,185.17 $29,648.70 $2.72 $1.16 $0.00 1,642,837.75

NET CASH & COST VALUE OF INVESTMENT BALANCE 39,916.21 575,982.21 26,118.42 10,319.18UNREALIZED GAIN/(LOSS) (12,253.18) (7,468.88) (316.81) (136.96)CASH & MARKET VALUE OF INVESTMENT BALANCE 27,663.03 568,513.33 25,801.61 10,182.22

The Purpose of this report is to present a Treasurer's Statement using financial information from GMBA. The report presents a monthly recap of the cash position, which supports the prepared library schedules for reasonableness.Titles have been changed to provide a more accurate description of activity and balances.There maybe small timing differences when comparing Statement of Cash and Investment Position to the Operating Revenues and Other Funding Sources Report.

Per Balance SheetCASH & INVESTMENTS, INTEREST RECEIVABLE 27,663.03 568,513.33 25,801.61 10,182.22

DIFFERENCE 0.00 0.00 0.00 0.00

CITY OF NAPERVILLENAPERVILLE PUBLIC LIBRARY FUNDS

STATEMENT OF CASH AND INVESTMENT POSITIONMarch, 2017

26

CY2017 CY2017 CY2016 CY2016ANNUAL MONTH OF CURRENT % MARCH JAN.-DEC.

OPERATING FUND 102 BUDGET MARCH YTD YTD YTD TOTAL YEAR

OTHER FUNDING SOURCESOperating Balance 1,050,000 0 0 0 0TOTAL OTHER SOURCES 0 0 0 0

REVENUES

Property Taxes 13,984,000 12,607 12,607 0.1% 0 14,302,953

Personal Prop Tax Relief 130,000 13,589 34,744 26.7% 26,241 127,996

Investment Income 52,000 494 3,655 7.0% 11,726 39,773

Per Capita Grant 110,000 0 0 0.0% 0 109,347

Other Grants 0 0 0 0 0

Fines and Fees 612,000 48,723 142,710 23.3% 152,827 588,5670 0 0 0 0

TOTAL REVENUES 14,888,000 75,413 193,717 1.3% 190,795 15,168,637

TOTAL FUNDING ALL SOURCES 15,938,000 75,413 193,717 1.2% 190,795 15,168,637

EXPENDITURESTotal Salaries 8,477,910 942,758 2,189,429 25.8% 1,571,905 7,830,095Total Benefits 2,738,893 259,993 658,833 24.1% 506,017 2,432,670Total Salaries & Benefits 11,216,803 1,202,751 2,848,262 25.4% 2,077,922 10,262,764( % of TOTAL) 70.4% 74.0% 76.4% 69.7% 69.9%

Tuition/Travel/Training 90,000 4,605 8,004 8.9% 9,295 71,697Memberships 15,000 210 667 4.4% 1,960 13,361Advertising & Recruitment 9,000 133 745 8.3% 256 1,247Printing (Inside & Outside) & Promo. 64,700 1,742 7,575 11.7% 6,713 52,362Programming 64,400 5,794 8,716 13.5% 6,978 52,837Support Services 79,000 1,887 23,835 30.2% 18,959 60,775Legal Services 10,000 0 0 0.0% 0 3,705Professional Fees & Taxes 20,000 0 0 0.0% 0 2,350Insurance Premiums 68,000 0 0 0.0% 0 51,387Rep & Maint (Bldg/Grounds) 376,000 39,572 83,368 22.2% 61,553 353,146Rep & Maint (Equip/Veh/Mat's) 173,000 25,272 27,127 15.7% 28,461 156,821Telecommunications 89,500 8,829 16,415 18.3% 14,167 75,549Utilities 442,500 44,340 88,752 20.1% 83,734 413,130Reception & Entertainment 22,000 1,222 1,782 8.1% 7,719 14,919Postage 8,000 4 2 0.0% 57 4,841Equipment Rentals 5,000 1,134 1,134 22.7% 1,134 4,598City Services 69,050 5,918 17,751 25.7% 16,425 66,813Grant Expenses & Taxes 3,500 266 497 14.2% 701 4,366Bldg & Maint Supplies 72,942 6,408 13,374 18.3% 15,662 66,197Library & Office Supplies 95,205 3,380 10,823 11.4% 6,906 61,861Equipment & Furnishings 344,400 19,455 29,364 8.5% 39,226 256,636Library Materials 2,600,000 252,632 540,170 20.8% 583,969 2,624,992(Materials as % of TOTAL) 16.3% 15.5% 14.5% 19.6% 17.9%

TOTAL EXPENDITURES 15,938,000 1,625,553 3,728,364 23.4% 2,981,797 14,676,355

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2017OPERATING REVENUES AND OTHER FUNDING SOURCES

25% CALENDAR YEARMARCH 2017

27

CY2017 CY2017 CY2016 CY2016ACCOUNT ANNUAL MONTH OF CURRENT % MARCH JAN.-DEC.NUMBER DESCRIPTION BUDGET MARCH YTD YTD YTD TOTAL YEAR

CAPITAL RESERVE FUND - 106

106.301.01.00 Beginning Balance 0 0

Revenues106.399.12.00 Year-end Transfer 3,000,000 - 0 0 2,790,000106.361.10.00 Investment Income 7,750 592 1,303 16.8% 1,045 10,290106.361.10.02 Money Mgmt Fees (750) (54) (34) 4.5% (68) (1,091)106.369.10.00 Sale Used Equipment 5,000 781 1,091 21.8% 3,250 17,053106.334.59.00 Grants 11,900 11,900 0 0

Total Revenues 3,012,000 13,218 14,260 0.5% 4,228 2,816,252Total Available 3,012,000

Expenses106.455.35.09 Professional Fees 362,000 10,228 30,228 108,498 474,011106.455.40.34 Bldg Repair/Maint 1,900,000 - 16,849 0.9% 9,791 1,730,562106.455.60.68 Books/Materials - 106.455.70.85 Equipment - 0 0 63,200106.455.70.86 Furnishings 750,000 19,366 19,366 0 337,601

Total Expenses 3,012,000 29,594 66,444 2.2% 118,289 2,605,374

GIFT/GRANT/MEMORIAL FUND - 107

107.301.01.00 Beginning Balance 12,000 0

Revenues107.334.59.00 Grants - 107.361.10.00 Investment Income 300 25 57 19.1% 54 312107.361.10.02 Money Mgmt Fees (50) (3) (2) 3.4% (4) (56)107.367.10.00 Memorials 500 1,275 1,341 268.2% 160 675107.367.24.00 Gift 500 933 933 186.6% 0 4,836

Total Revenues 1,250 2,230 2,330 186.4% 211 5,768Total Available 13,250

Expenses107.455.30.29 Program 11,250 - 0 0.0% 0 68107.455.60.68 Books/Materials 2,000 - 0 0.0% 320 888107.455.70.85 Equipment - 0 0 502107.455.70.86 Furnishings - 4,614107.455.90.27 Grants - 0 0 0

Total Expenses 13,250 0 4,614 34.8% 320 1,458

POVINELLI ENDOWMENT - 624

624.301.01.00 Beginning Balance

Revenues624.361.10.00 Interest 0 11 22 23 130624.361.10.02 Money Mgmt Fees 0 0 1 (2) (24)

Total Revenues 0 11 23 21 107 Expenses624.455.60.68 Books/Materials 0 - 0 0 0

Total Expenses 0 0 0 0 0

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2017

OTHER FUNDS25% CALENDAR YEAR

MARCH 2017

28

CY2017 CY2017 CY2016 CY2016ANNUAL MONTH OF CURRENT % MARCH JAN.-DEC.BUDGET MARCH YTD YTD YTD TOTAL YEAR

Administrative ServicesSalaries & Benefits 1,375,058 132,770 316,028 23.0% 244,002 1,255,613Services(w/ promotional) 435,250 20,489 52,176 12.0% 48,890 340,563Supplies 54,405 2,643 4,249 7.8% 8,791 36,469Capital 75,400 4,393 8,124 10.8% 284 25,706Programming Expenses 64,400 5,794 8,716 13.5% 6,978 52,837Grant Expenses & Taxes 3,500 266 497 14.2% 701 4,366Total 2,008,013 166,356 389,790 19.4% 309,646 1,715,554

Nichols LibrarySalaries & Benefits 3,092,398 341,489 809,017 26.2% 574,666 2,838,193Services 108,000 15,225 29,926 27.7% 13,092 96,277Utilities 142,100 10,191 27,524 27.7% 28,175 124,993Supplies 6,600 284 647 9.8% 570 5,872Total 3,349,098 367,188 867,114 25.9% 616,503 3,065,336

Naper Blvd. LibrarySalaries & Benefits 1,831,082 199,789 464,712 25.4% 349,452 1,718,035Services 87,000 7,950 16,243 18.7% 16,506 72,579Utilities 88,400 5,588 16,884 18.7% 12,108 68,170Supplies 4,300 81 218 5.1% 358 3,991Total 2,010,782 213,408 498,057 24.8% 378,424 1,862,775

95th Street LibrarySalaries & Benefits 2,699,440 296,300 699,115 25.9% 478,495 2,383,531Services 181,000 16,398 37,199 20.6% 31,955 184,290Utilities 212,000 28,561 44,344 20.6% 43,450 219,967Supplies 8,400 454 1,247 14.8% 1,031 8,132Total 3,100,840 341,712 781,905 25.2% 554,931 2,795,919

Technical ServicesSalaries & Benefits 679,937 73,494 179,254 26.4% 126,367 608,909Services 53,000 379 16,629 31.4% 17,068 41,056Supplies 30,000 1,133 5,938 19.8% 3,996 21,388Library Materials 2,600,000 252,632 540,170 20.8% 583,969 2,624,992Total 3,362,937 327,638 741,992 22.1% 731,399 3,296,346

FacilitiesSalaries & Benefits 584,426 53,780 127,427 21.8% 109,457 486,511Services 3,000 207 207 6.9% 0 0Supplies 73,942 6,408 13,374 18.1% 15,662 66,260Total 661,368 60,395 141,008 21.3% 125,119 552,771

Informational Technology & Emerging TechnologySalaries & Benefits 954,462 105,129 252,709 26.5% 195,483 971,973Services 193,500 28,534 33,349 17.2% 30,682 174,917Supplies 28,000 132 1,199 4.3% 666 9,834Capital 269,000 15,062 21,240 7.9% 38,942 230,931Total 1,444,962 148,857 308,497 21.3% 265,773 1,387,655

Naperville Public Library TotalSalaries & Benefits 11,216,803 1,202,751 2,848,262 25.4% 2,077,922 10,262,764Services 1,060,750 89,181 185,730 17.5% 158,194 909,682Supplies 205,647 11,135 26,872 13.1% 31,073 151,947Utilities 442,500 44,340 88,752 20.1% 83,734 413,130Library Materials 2,600,000 252,632 540,170 20.8% 583,969 2,624,992Programming Expenses 64,400 5,794 8,716 13.5% 6,978 52,837Capital 344,400 19,455 29,364 8.5% 39,226 256,636Grant Expenses & Taxes 3,500 266 497 14.2% 701 4,366

Total 15,938,000 1,625,553 3,728,364 23.4% 2,981,797 14,676,355

OPERATING EXPENDITURES25% CALENDAR YEAR

MARCH 2017

THE NAPERVILLE PUBLIC LIBRARYSTATEMENT OF REVENUE AND EXPENSE REPORT CY 2017

29

Naperville Public LibraryQuarterly Statistic Report

January 2016 - March 2016

1st Qtr 2017

1st Qtr 2016 % Change

YTD 1st Qtr

2017

YTD 1st Qtr

2016 % Change

DOOR COUNTS 353,113 394,349 -10.5% 353,113 394,349 -10.5%

REFERENCE QUESTIONSTotal Adult 33,278 42,500 -21.7% 33,278 42,500 -21.7%Total Juvenile 8,680 10,668 -18.6% 8,680 10,668 -18.6%Total NPL 41,958 53,168 -21.1% 41,958 53,168 -21.1%

PROGRAMMINGAdult Programs 155 139 11.5% 155 139 11.5%Adult Attendance 2,339 2,855 -18.1% 2,339 2,855 -18.1%Teen Programs 61 77 -20.8% 61 77 -20.8%Teen Attendance 1,160 887 30.8% 1,160 887 30.8%Juvenile Programs 534 497 7.4% 534 497 7.4%Juvenile Attendance 22,581 17,191 31.4% 22,581 17,191 31.4%Total Programs 750 713 5.2% 750 713 5.2%Total Attendance 26,080 20,933 24.6% 26,080 20,933 24.6%

4/14/2017 11:23 AM30

CURRENT

MONTH

SAME

MONTH

LAST FY

CURRENT

FYTD LAST FYTD % CHANGE

CIRCULATION

Books/Subscriptions 49,492 51,693 137,027 148,672 -7.83%

Non-Books 34,858 37,235 95,189 105,935 -10.14%

84,350 88,928 232,216 254,607 -8.79%

Adult 51,007 53,193 141,968 155,077 -8.45%

Juvenile 33,343 35,735 90,248 99,530 -9.33%

84,350 88,928 232,216 254,607 -8.79%

Books/Subscriptions 30,244 27,974 81,732 79,370 2.98%

Non-Books 17,727 19,100 48,616 53,905 -9.81%

47,971 47,074 130,348 133,275 -2.20%

Adult 24,934 25,159 68,486 73,199 -6.44%

Juvenile 23,037 21,915 61,862 60,076 2.97%

47,971 47,074 130,348 133,275 -2.20%

Books/Subscriptions 54,344 52,715 148,720 149,680 -0.64%

Non-Books 30,027 30,806 78,614 85,045 -7.56%

84,371 83,521 227,334 234,725 -3.15%

Adult 39,199 39,684 107,851 113,600 -5.06%

Juvenile 45,172 43,837 119,483 121,125 -1.36%

84,371 83,521 227,334 234,725 -3.15%

ADULT 115,140 118,036 318,305 341,876 -6.89%

JUVENILE 101,552 101,487 271,593 280,731 -3.26%

216,692 219,523 589,898 622,607 -5.25%

Books/Subscriptions 20,853 19,557 59,648 57,738 3.31%

Non-Books 20,737 23,531 61,164 72,013 -15.07%

Remote Renewals 114,697 120,526 321,623 341,465 -5.81%

156,287 163,614 442,435 471,216 -6.11%

372,979 383,137 1,032,333 1,093,823 -5.62%

TOTAL VIRTUAL CIRCULATION

TOTAL CIRCULATION

TOTAL NINETY-FIFTH STREET

TOTAL NINETY-FIFTH STREET

IN-HOUSE CIRCULATION

TOTAL IN-HOUSE CIRCULATION

VIRTUAL CIRCULATION

TOTAL NICHOLS

NAPER BLVD.

TOTAL NAPER BLVD.

TOTAL NAPER BLVD.

NINETY-FIFTH STREET

NAPERVILLE PUBLIC LIBRARY

MONTHLY STATISTICAL SUMMARY

March 2017

NICHOLS

TOTAL NICHOLS

31

CURRENT

MONTH

SAME

MONTH

LAST FY

CURRENT

FYTD LAST FYTD % CHANGE

NAPERVILLE PUBLIC LIBRARY

MONTHLY STATISTICAL SUMMARY

March 2017

Reciprocal Borrowing 25,333 26,888 70,949 76,992 -7.85%

Self Checkout 169,299 170,854 464,839 490,678 -5.27%

LINKin 3,026 3,027 8,393 8,752 -4.10%

Website (Homepage) Visits 207,491 305,656 615,342 820,932 -25.04%

Total Holds Placed 56,093 54,485 166,487 172,852 -3.68%

Total Holds Filled 47,284 48,561 129,301 138,819 -6.86%

Resident Patrons 66,928 71,644 -6.58%

Non-Resident Patrons 770 787 -2.16%

SUBTOTAL 67,698 72,431 -6.53%

Reciprocal Borrowers 4,241 4,334 -2.15%

TOTAL CARDHOLDERS 71,939 76,765 -6.29%

OTHER STATISTICS

ACTIVE CARDHOLDERS

32

April 19, 2017 7. OLD BUSINESS A. Strategic Plan The first document for your consideration is the report on the completion of year one of the strategic plan. About 75% of staff have been directly involved in working on the first year of the plan. There was a lot in the plan and it was thanks to the dedicated efforts of staff that we were able to complete most of the items. The second document, submitted for your approval, is the plan for year two of the strategic plan. Action steps for year two resulted from research in year one or were suggested by staff or the public. Upon approval of year two, we will add point people and target completion dates, and establish teams to work on the action steps. Since summer is our busiest time, we will take a break on active work on the plan until sometime in August. As in the first year, we will provide the board with progress reports as the year progresses. Dave Della Terza, Naper Boulevard Library manager, has done a tremendous job of overseeing all activity involved in completing year one and planning for year two. He will continue to work with the teams on completing the action steps in year two and provide the reports for the board.

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Strategic Plan Update – April 2017

The first year of Naperville Public Library’s strategic plan wrapped up in March 2017. Staff from every

department contributed to the success of over 40 action steps. About 75 percent of staff members were

directly involved with year one of the plan – some working on two or three action steps at a time. As the

library prepares to launch year two of the plan, the following update includes information regarding the

completion of the most recent action steps. The results of these action steps directly shaped the second

year of our plan.

Goal 1: We will maximize accessibility.

We will analyze delivery systems for materials, including streaming, mail and vehicle

delivery.

Staff members involved: Holly Yeates, Rachelle Bell, Barb Braun, Karen Dunford, Christine Feddor,

Martha Mota, Karen Niedzielski, Lance Neitzel

Status: Complete. A team analyzed the various ways in which the library delivers materials: Special

services homebound delivery, streaming, LINKin and vehicle transit. The group also considered

delivery services utilized at libraries around the country, including innovative services like delivering

materials to workplaces and mailing items. Many excellent recommendations were made to help

streamline the library’s special services process, and this process will be further analyzed and

adjusted in the coming year. After considering customer and staff feedback, the library will not

expand the number of streaming and downloadable platforms it offers. Instead, it will focus on

making current e-services as robust as possible. The other services will continue as scheduled as they

are operating efficiently, and the library will re-evaluate any changes it may want to make or new

services it may want to introduce in future years.

We will redesign the website with attention to ease of use and discoverability.

We will promote savings information on our website.

Staff members involved: Frances Tong, Rachelle Bell, Corinne Brombosz, Mary Callison, Erica Cullinan,

Wayne Dixon, Patricia Filicicchia, Mary Golden, Alejandra Huato, Patricia Leonard, Mary Rogers, Karen

Wickman

Status: Complete. The new library website launched in January 2017 with simpler navigation, easy

access to events and services and adaptability for mobile devices. A “You Saved” module has also

been showcased on the library’s website. This continuously updated module conveys the library’s

value as it directly impacts how much money customers save by checking out materials.

We will analyze the spotlight collection.

Staff members involved: Marissa Krueger, Gretchen Murphy, Karen Toonen

Status: Complete. Following the renovation at Naper Blvd. Library, a pilot spotlight collection was

created. This collection highlighted books in popular topics (biography, cooking, do-it-yourself, health,

history, self-help, mystery and romance) and placed them face out for easy access and browsability.

Customers have shared positive reactions to the collection, noting they have an easier time finding

34

items that interest them. Comparing the items from Naper Blvd.’s spotlight collection to the same

items at the other two locations, there is a direct correlation between items appearing in the spotlight

collection and an increase in circulation. Due to these findings, spotlight collections were

recommended at each location. Nichols Library recently instituted a spotlight collection following the

building’s renovation, and 95th Street Library will create a spotlight collection this year.

We will analyze location codes and recommend improvements.

Staff members involved: Rohini Bokka, Mary Golden, Yan Xu, Rachelle Bell, Angela Cordaro, Wayne

Dixon, Michele Sandstrom, Frances Tong, Karen Toonen

Status: Almost complete. A team worked on analyzing the location codes used to define the various

library collections. This year, changes were made to item types, ICODES (Integrated Computerized

Deployment System) were created for new and updated collections (CD genres, Kid Favorites,

hotspots), location codes no longer used are being deleted and professional collections are being

reclassified. Currently, the team is working on proposing changes to help streamline statistics, reduce

the number of location codes, delete seldom used location codes and clean up records. The team’s

report will be finished at the end of April.

We will investigate checking out technology items such as hotspots, tablets, projectors and

laptops.

Staff members involved: Sue Karas, Emily Bayci, Jonathan Charles, Jennifer Clayton, Alejandra Huato,

Sarah Humphries, Susan McQuaid, Karen Wickman, Weili Zhong

Status: Complete. In partnership with local school districts, the library acquired hotspots and

Chromebooks in 2016. Due to the high demand for hotspots, the original order was doubled, and the

library currently circulates 80 hotspots. Additionally, customers were asked to complete a brief survey

asking if they would check out various technology items. Over 1,500 customers responded to the

survey, with GoPro cameras and mini projectors ranking as the most popular items. The emerging

technology department is currently investigating the cost of circulating projectors.

We will analyze budget allocations, including the amount allocated to digital versus

physical items.

Staff members involved: Rohini Bokka, Rachelle Bell

Status: Complete. After analyzing the use of the library’s collection, small changes were made to

ensure the library is spending money on the items customers want. In 2017, the library will spend

more money on downloadables, e-resources and periodicals. The physical materials budget was

decreased slightly to accommodate this change. Circulation statistics will be analyzed at the end of

2017 to determine the effects of these changes.

We will study and make determinations on what partnerships to strengthen and expand.

Staff members involved: Lisa Nielsen, Kim Neidermyer

Status: Complete. After reviewing past and current partnerships, staff determined there are many

worthwhile partnerships that provide a large return on investment and a mutually beneficial

35

relationship. Most of these partnerships are intergovernmental or social organizations who share a

similar mission with the library. These partnerships are currently being expanded in various ways,

including working with Naperville Park District to host cooking demonstrations in their onsite

kitchens, cross promoting City of Naperville special events and services, increasing networking

opportunities with KidsMatter and the Collaborative Youth Team, including library information in

Edward Hospital’s new parent/baby packets and working with the school districts to offer hotspots

and Chromebooks. In the coming year, a group will take a look at the library’s partnerships that fall

outside of government and social organizations to review statistics and impact. Staff will then make

recommendations on which of these partnerships the library would like to expand.

Goal 2: We will be innovation leaders.

We will investigate innovation training for staff.

We will develop a process for sharing and implementing innovative ideas.

Staff members involved: Julia Blazquez, Christina Hawn, Amanda Blau, Celeste Giles, Mukta Rana

Status: Complete. Many libraries around the country offer training to staff on how to be innovative or

implement innovative ideas. Many ideas were explored, including offsite training, online learning,

staff positions focused on innovation and advisory groups. Ultimately, the training that provided the

best fit for staff was IDEO’s Design Thinking for Public Libraries. The training session helps provide

ways to think innovatively as well as how to share and implement innovative ideas with library

management. A team will utilize information from this training to create a presentation for the

upcoming Staff In-Service Day.

We will develop a range of technology skills assessments for staff.

Staff members involved: Sue Karas, Lety Meehan, Monica Minnick, Gretchen Murphy, Irene Nyszczot

Status: Complete. To meet the library’s need for technology training and assessment, staff utilized

various tools this year. First, documentation for the various circulating devices has been created to

help staff better inform customers and streamline the checkout process. The library also began using

Niche Academy, an online video training portal. In the coming year, each department will have their

own Niche Academy account where training videos can be uploaded, along with written

documentation and short quizzes. In addition, the emerging technology services department offered

classes on various topics to staff, including Microsoft Excel and iMovie.

We will develop a planned approach to observe and learn from innovative libraries.

Staff members involved: Jeanne Harrison, Dave Della Terza, Carla Eisley, Liz Londe, Janet Scanlon,

Holly Sovik, Karen Toonen, Willis Tucker

Status: Almost complete. After analyzing how often and the reasons why Naperville Public Library

staff visit other libraries, it was decided the best approach to library visits is to keep everything

flexible. Members of this team recently visited Aurora’s new Santori Public Library to create best

practices for future staff to consider when visiting other libraries. Staff will also coordinate library

visits through one main point of contact, opening up the opportunity for these visits to be more

widely shared.

36

We will analyze the return on investment for our current programs.

Staff members involved: Sue Karas, Rose Chan, Cathy Johnson, Kelly Kowalski, Gretchen Murphy, Kim

Neidermyer, Jeff Scheuerman

Status: Complete. A team considered staff time, attendance and cost of materials for each library

program throughout the past year. After analyzing the data, it was clear that most library programs

cannot be compared easily in an “apples-to-apples” way and that extra determinations need to be

made to truly figure the return on investment. However, some useful information was found when

considering statistics for each department. This information, along with some talking points on the

importance of programming statistics, will be shared with departmental supervisors. After further

analysis, additional action steps will be recommended for year three of the strategic plan.

Goal 3: We will serve our diverse population.

We will examine coordinating programming with community cultural events.

We will contact local cultural groups to investigate programming opportunities and

partnerships.

Staff members involved: Lisa Nielsen, Edna Budnik, Babette Hiller, Lindsay Hyland, Kim Neidermyer,

Jackie Schaefers

Status: Complete. A team met with staff members in various departments to discuss possible cultural

groups and organizations as well as annual events to keep in mind when scheduling future programs.

A list of local community cultural groups and centers has been created and will be updated as needed.

The team also added more cultural programming as a result of the strategic plan, including programs

with the McNulty Irish Dancers, DuPage Symphony Orchestra, Chicago Sinfonietta Concert and

Sounds of Brazil. The marketing department will continue to explore new partnerships and reach out

to cultural groups in the future.

We will incorporate more diversity in our promotions.

Staff members involved: Lisa Nielsen

Status: Complete. Marketing staff members have made a more concerted effort to include diversity in promotions for the library, including the printed program guide, website and external promotions. Staff members are making a conscious effort to take pictures and videos at programs and in all three buildings that represent the library’s diverse users. When promotions require the use of stock images, staff members are looking for a variety of images that accurately represent the library’s diverse patrons. In the coming year, staff members will prioritize creating a collection of pictures of library customers that can be used for promotions.

We will increase training on working with diverse populations.

37

Staff members involved: Sue Ashe, Julia Blazquez, Corinne Brombosz, Michelle Eckerle, Amy Grimse,

Mayela Hernandez, Alejandra Huato, Miriam McGrath, Ratnamala Mishra, Magdalena Teske

Status: Complete. During 2016, staff members received weekly diversity emails with facts and tips to

help raise awareness. In September 2016, the diversity committee was created as a result of this

action step. As an ongoing assignment, the committee decided to incorporate activities and themes

to celebrate diversity in the workplace. Recent events included staff finding their Chinese zodiac sign

for Chinese New Year in January and a Mardi Gras-themed event in February. The committee will

continue to plan events and provide trivia, activities and contests to celebrate cultures and traditions

from around the world. Committee members will also continue to research diversity in the

community and find innovative ways to create awareness through celebration. The committee will

continue to welcome ideas from all staff and rotate team members to give everyone an opportunity

to participate.

We will identify underserved groups in the community.

Staff members involved: Alison Colman, Marissa Krueger, Ellen Norton, Jane Arndt, Judy McGrail,

Renata Pupik, Jackie Schaefers

Status: Complete. The American Library Association defines a number of underserved groups, and a

team was tasked with looking at which of these groups are prevalent in Naperville. Six main groups

were identified: Adult new and non-readers, people of color, the LGBTQ+ community, older adults,

people experiencing poverty and/or homelessness and people with disabilities. After studying

demographics, resources available for each group and the library’s ability to impact each group,

determinations were made to focus on a few of these groups for next year’s strategic plan. The

potential impact of library services for older adults and people with disabilities is highest, so these

two areas will be studied in next year’s strategic plan. The strategic plan will also look further into

whether the library’s collections and programs accurately reflect the diversity of the Naperville

community. In addition, customer service training will be updated to better educate staff on working

with people experiencing poverty and homelessness.

Goal 4: We will convey the library’s value.

We will gather and share customer testimonials.

Staff members involved: Mary Rogers, Kelly Kowalski, Deanna Donovan, Barbara Hartley, Van McGary, Miriam McGrath, Mary Sincic, Magdalena Teske Status: Complete. A team formed to analyze the library’s current process and research other libraries’ methods of collecting and sharing customer testimonials. The team suggested and implemented several actions, along with developing a protocol for gathering testimonials. An updated paper comment card and web form were created to encourage customers to provide feedback. Staff members have also been asked to showcase comment cards after programs and document customers enjoying their library experiences. A “We Care … Please Share” campaign has been initiated, with each department submitting two testimonials each month to the marketing department. These testimonials are then featured on the website, public newsletter and social media.

38

We will evaluate the current usage and impact of social media.

Staff members involved: Mary Rogers, Peg McGarel

Status: Complete. The library utilizes many forms of social media, so an analysis was done to

determine the return on investment for the different promotional channels. Analytics show the

library’s most popular social media channels are Facebook, Twitter and YouTube. The posts with the

most engagement feature staff members, specific program pictures, job openings, contests and

customer-driven content such as testimonials. Marketing staff will focus on increasing these types of

posts on the most popular networks. Staff members are also being asked to create more personalized

posts, including book reviews specifically for social media. The least effective social media accounts

and some outdated accounts (Teen Facebook, Pinterest, Tumblr, Animoto, Flickr, Foursquare, Vimeo

and TAGTeam YouTube) will be canceled. The library launched a new Instagram account in 2016 that

will be analyzed for effectiveness in the coming year, and the marketing team will also experiment

with features such as Facebook Live and Facebook Jobs.

We will analyze target audiences and how we reach them.

We will study non-users to determine why they are not using the library and how to bring

them in.

Staff members involved: Karen Toonen, Ritu Chhabra, Mary Golden, Kim Neidermyer, Carla Nolidis,

Mary Rogers, Sharon Rundo, Michele Sandstrom

Status: Complete. The Analytics on Demand tool was utilized to delve deeper into statistical

information about library customers and non-users. After analyzing target audiences, the marketing

department found that the largest potential for improving promotions internally is in promoting

services to parents who use the library for children’s programs but who may not know about the

library’s adult services. Research on non-users highlighted the demographics least likely to use the

library include residents who are young singles, residents who live in apartments, residents who are

part of the lowest income brackets and residents who are newer to town. In addition, the group

generated many useful suggestions on how to reach non-users, such as reaching out to the most loyal

customers to encourage them to bring a friend and utilizing the library’s van for promoting library

services and programs. The library will apply this information in developing action steps for year two

of the strategic plan.

39

Strategic Plan 2016-2018

Year Two

40

Naperville Public Library

Based on our VALUES of

We ENVISION the library as

A place to be. The place to become…

Our day-to-day MISSION is to

Inform. Inspire. Imagine.

Our strategic GOALS are

Innovation

Service

Excellence

Adaptability

1. We will maximize accessibility.

2. We will be innovation leaders.

3. We will serve our diverse population.

4. We will convey the library’s value.

41

GOAL #1: We will maximize accessibility.

OBJECTIVE #1 – We will increase the convenience of our services.

ACTION STEP POINT PERSON TARGET DATE

We will assess and improve our special services

procedures for homebound residents.

OBJECTIVE #2 – We will make the most in-demand materials more accessible.


Due to budget cuts, we will revisit this objective in

year three.

OBJECTIVE #3 – We will strengthen and expand partnerships with local organizations and

businesses.


We will expand our summer reading program

outreach to the local school districts and summer

school programs.

We will review the return on investment of our

partnerships with local businesses.

42

GOAL #2: We will be innovation leaders.

OBJECTIVE #1 – We will develop appropriate training plans for basic and specific services.


We will develop basic training requirements for all

staff.

We will provide staff with ALICE active shooter

response training.

We will develop a plan to provide leadership and

mentoring training.

We will roll out departmental Niche Academy

accounts and ensure that they contain relevant

training for each department.

We will develop training for report writing and the

analysis of programs and services.

OBJECTIVE #2 – We will expand our efforts to share with and learn from other libraries and

organizations.


We will develop a process that creates standards

and prepares staff for presentations at outside

speaking engagements and conferences.

OBJECTIVE #3 – We will evaluate current services to maximize resources.


We will update SharePoint to make information

more easily accessible for staff.

43

GOAL #3: We will serve our diverse population.

OBJECTIVE #1 – We will increase cultural programming.


We will pilot a public art display at 95th Street

Library.

OBJECTIVE #2 – We will expand awareness and training on the dimensions of diversity in

our community.


We will update customer service training to include

more specific strategies staff can use when working

with diverse groups.

OBJECTIVE #3 – We will identify underserved groups and introduce relevant services.


We will assess our services for seniors to determine

if they can be expanded or enhanced.

We will assess our services for people with

disabilities to determine if they can be expanded or

enhanced.

We will ensure that the library’s collections and

programs represent the diversity of the community.

44

GOAL #4: We will convey the library’s value.

OBJECTIVE #1 – We will increase the staff’s ability to convey the value of library services.


OBJECTIVE #2 – We will promote the return on investment of using the library to the

public.


We will compile cost savings information about our

services and we will create a plan to for staff to use

this information.

OBJECTIVE #3 – We will improve the channels we use to promote the library.


We will have a Maker Fair to promote services

available at the library.

We will increase our internal collection of library

photographs that can be used for marketing, and we

will make these pictures easy to search and access.

We will investigate ways to encourage new

Naperville residents to use library services.

We will assess using the library van to promote

library information and services.

We will initiate a “bring a friend” campaign to

encourage current customers to spread the word

about the library to non-users.

We will increase in-house marketing to parents who

are casual users of the library.

45

April 19, 2017

8. NEW BUSINESS

A. Recommendation for 95th Street Library HVAC Improvements

Part of the 95th Street renovation project was the review of the building issues with the HVAC mechanical system in the facility. Elara Engineering conducted this evaluation and a written report was received at the end of December. Initially, the plan was to complete a detailed review of the report in 2017 and prioritize the recommended actions for consideration by the board as part of the 2018 capital plan. With the start of the 95th Street renovation, it was decided to review the report for any items that would make sense to complete with this renovation. Two items were identified:

1. Exhaust fans and Electrical Switch 2. HVAC Air Grills and Elbows

The exhaust fans are not compliant with current code and the air grills are a noise concern. Attached is the detail for the change order recommendation from IPRM for these two items. IPRM requested pricing from Grosse Mechanical and Anchor Electric, the contractors who were awarded the work in these categories for the 95th Street Library renovation. The cost was $14,000 for the Exhaust fans, $2,200 for the electric switch and $22,700 for the HVAC air grilles and elbows. Staff recommends awarding change orders for $14,000.00 and $22,700.00 to Grosse Mechanical Contractors of Illinois, Inc. and $2,200.00 to Anchor Electric Corp. for this work to improve the 95th Street Library HVAC mechanical system during the renovation project. These items will be funded from the Capital Reserve Fund.

46

Date: March 24, 2017

Project: Naperville Public Library

95th Street Library Interior Renovations

Project Number: 16006

To: Naperville Public Library Board of Directors

Attn: Julie Rothenfluh, Executive Director

200 W. Jefferson Ave.

Naperville, IL 60540

Copies To: File

Prepared By: Jim Leppert

Subject: Change Order Recommendation

During the planning stages of this project the Library expressed concerns regarding the Mechanical

system. IPRM and Williams Architects recommended a complete evaluation of the system be performed

by a qualified consultant. Elara Engineering was engaged by the Library to provide this evaluation and

provide a written report with recommendations. This report identified numerous issues with the existing

mechanical system. These issues were reviewed with the Library and prioritized based on code

compliance, cost, cost effectiveness and return on investment. Consideration was also given to items that

it made more sense to do in conjunction with the renovation project; versus doing the work at a later date

and incurring additional cost and inconvenience to the Library and its patrons.

Two items were identified during this process as high priority, a detailed description follows:

1. Exhaust Fans & Electrical Switch (Code Non-compliant)

Exhaust fan EF-2 is an inline fan located above passageway 2B01 and serves first and second floor

toilet rooms and a janitor’s closet located on the north end of the facility. In addition, this fan also

serves Breakroom 2B11. Code does not allow exhaust air flows from toilet facilities to be mixed with

other airstreams; therefore, utilizing this fan to serve the break room represents a code violation. To

correct this issue, a separate fan with a local on/off switch would be installed to serve the Breakroom

which would be removed from the toilet exhaust fan.

Exhaust fan EF-3 is a roof mounted spun aluminum exhaust fan located above second floor toilet

rooms 2A27 and 2A28 and serves first and second floor toilet rooms and a janitor’s closet located in

the south center portion of the facility. In addition, this fan also serves Receiving Room 1A18. Code

does not allow exhaust air flows from toilet facilities to be mixed with other airstreams; therefore,

47

utilizing this fan to serve the Receiving Room represents a code violation. To correct this issue a

separate fan with a local on/off switch would be installed to serve the Receiving Room which would

be removed from the toilet exhaust fan.

2. HVAC Air Grilles & Elbows (Noise Concerns)

The noise being heard by the occupants of the building is in part being generated by the fan powered

box motors. To correct this issue a lined ducted elbow would be included on every fan powered box.

This lined elbow will assist in attenuating the noise being produced by the fan motors.

IPRM and Williams Architects provided written specifications, drawings, description of the scope of work,

scheduling requirements and other additional contracting requirements to the contractors for pricing. We

are recommending that the following additional Scope of Work items be added to the listed contractor’s

contract via change order:

Scope of Work - Exhaust Fans

Furnish and install (2) Exhaust Fans and (2) Wall Louvers at the areas indicated, cap existing exhaust

duct and remove all ductwork, registers and diffusers for a complete system.

Grosse Mechanical Contractors of Illinois, Inc. - $14,000.00

Scope of Work - Electrical Switch

Furnish and install all materials and labor for (2) Switches with indicator lights for (2) new Exhaust Fans

by others. Integrate fan switch into building automation system to monitor status of fan.

Anchor Electric Corp. - $2,200.00

Scope of Work - HVAC Air Grilles & Elbows

Remove unlined ductwork from the air inlets of (4) existing fan powered boxes located in the ceilings of

Adult Services as indicated. Furnish and install (4) new lined induced plenum air duct elbows and provide

filter rack at duct opening with new filter. Furnish and install (13) new lined induced plenum air ducts for

the remaining existing fan powered boxes at Adult Services as indicated; ducts shall be the same free

area as equipment opening and be provided with a minimum of one elbow, filter rack and new filter.

Grosse Mechanical Contractors of Illinois, Inc. - $22,700.00

Upon approval, IPRM will prepare a Change Order to the above contractors for execution by Naperville

Public Library.

End

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AGENDA NAPERVILLE PUBLIC LIBRARY BOARD OF TRUSTEES … · Payroll (2/10, 2/24) $827,020.22 . Other...

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