AGENDA ITEM No. R...North Lanarkshire Council

Alison Gordon and Derek Brown, joint interim executive directors,From Education and FamiliesEmail GordonAlnorthlan.gov.uk Telephone 01698 302534

BrownD(änorthlan.gov.uk

Executive Summary

This report seeks the approval of Committee to appoint fifty−six (56) Suppliers on to amulti−Lot Framework for Services related to Scottish Attainment Challenge (SAC) andPupil Equity Fund (PEE).

The Framework is for a four (4) year period. The maximum sum to be spent throughthe Framework is sixteen million pounds (16,000,000).

This recommendation follows the completion of a procurement exercise, where thetenders recommended for contract award have been evaluated as providing the mosteconomically advantageous tenders in terms of cost and quality for the Council.

Recommendations

The Committee is asked to approve the appointment of the following 56 Suppliers on tothe Framework:

Achieve More Scotland Impact Arts Rathbone TrainingAction for Children Includem Reeltime MusicBaldy Bane Theatre Intergenerational Routes to Work LimitedCompany Mentonng NetworkBarnardo's Kibble Education and RRM (UK) Limited

Care CentreBelIshill and Mossend LANDED Peer Education Scottish Sports FuturesYMCA ServiceBox Soccer Training − Leading Figures Skill Force DevelopmentEast DunbartonshireCaber Enterprises t/a ABC Liber8 Lanarkshire Speech and LanguageCreative Music ZoneCatch Up Lifelink TeenTalkScotlandChildren 1st Live−N−Learn Ltd The Conservation

Volunteers ScotlandConnect Love learning Scotland The Health and Wellness

HubCreatovators CIC Mark Brown Programmes The Outward Bound Trust

ED approval LII noting Ref DB / TS Date 20/10/18

Curriculo SolutionsLtd Moscardini Education The SparkDo−Be Ltd New College Lanarkshire Therapeutic Counselling

Services LtdEkosgen PE PLUS LTD Tree of Knowledge, TOK

Scotland LimitedENABLE Scotland Place2Be Viewpark Family Centre

Association LtdFOCUS West Positive People VIG Orkney

Development (Scotland)Ltd

Glasgow Clyde College Practically Primary Volunteering MattersScience

Glasgow Music Studios Quarriers Windmills CafeLtd.Hodder and Stoughton Ltd Square Pegsha Hodder Gibson

Supporting Documents

Council businessplan to 2020

Appendix I

Support all children to reach their full potentialImprove outcomes for all children and young people andminimise the poverty related gap in attainmentEngage with children, young people, parents andfamilies to help children reach their full potential

Summary of Evaluation Process

Appendix 2 Summary of Procurement Process

1. Background

1.1 Pupil Equity Funding is additional funding allocated directly to schools andtargeted at closing the poverty related attainment gap. In North Lanarkshire, allPEF monies were downloaded to schools in line with the budget paperapproved at Council in February 2017.

1.2 The Pupil Equity Fund allocated to North Lanarkshire schools for session 2018 −2019 was £8,834,880.

1.3 The Scottish Attainment Challenge focuses on accelerated targetedimprovement activity in literacy, numeracy and health and wellbeing. It supportsand complements the broader range of initiatives and programmes to ensurethat all of Scotland's children and young people reach their full potential

1.4 The approved costed North Lanarkshire Council SAC plan for 2018/19 was£7,478,959 and was split between cost of staffing and non−staffing resources.

1.5 This Framework is to support interventions and programmes of work associatedwith the Scottish Attainment Challenge and Pupil Equity Fund. It was advertisedas a multi−Lot Framework with ten (10) Lots:

• Lot 1 − Activity Based Learning• Lot 2 − Counselling, Support and Advice Services• Lot 3— Community Engagement• Lot 4 − Mentoring• Lot 5— Pupil Workshops• Lot 6 − Educational Leadership (all staff)• Lot 7 − Leadership for Pupils• Lot 8 − Educational Assessments• Lot 9 − Research and Improvement Consultancy• Lot 10— Developing the Young Workforce

1.6 Tenderers were permitted to submit a tender response for one or more Lots.

1.7 The Framework is available for all North Lanarkshire Council schools to use.Using the Framework as a means to contracting services from Frameworksuppliers will reduce duplication of efforts in sourcing and tendering forindividual School requirements.

2. Report

2.1 The aim of this procurement exercise was to secure expertise and support fromthe external marketplace to support the Authority in the delivery of its approvedAttainment Challenge Plan and additionally to support schools with theirinterventions funded through the Pupil Equity Fund. A procurement strategywas developed by Education and Families and Corporate Procurement tomaximise supplier participation and consider the best ways to secure a multi−lotFramework with capacity to meet the needs of all schools.

2.2 A prior information notice (PIN Notice) was published on the Public ContractsScotland (PCS) website and in the Official Journal of the European Union

(OJEU). This allowed the Council to give early notification of plans includingpromotion of a pre−tender information event held at Education Headquarters.Over thirty (30) suppliers registered for the event to improve their understandingof requirements and give feedback. This was helpful for the Council to finalisethe procurement strategy and specifications for the Framework Lots.

2.3 To align with the scope and funding of both the PEF and SAC programmes theFramework was advertised for a period of four (4) years with up to a maximumvalue of sixteen million pounds (16,000,000).

2.4 The value of the Framework dictated that the procurement be undertaken in linewith the Public Contract (Scotland) Regulations 2015. The classification of therequired services was Social and Other Specific Services' which permitted theprocurement to be carried with the flexible procedural and advertising conditionsprescribed in Regulation 74. The tender opportunity was published in PublicContract Scotland and Official Journal of the European Union and conducted inthe style of an open procurement procedure.

2.5 Based on the criteria and scoring methodology set out in the procurementdocuments, an evaluation of the tender responses was completed by membersof an evaluation team. Selection stage responses were evaluated first.Tenderers who satisfied the selection stage criteria were then evaluated fortheir technical and commercial response.

2.6 The recommendation for appointment to the Framework is based on Tenderersscore, where the tender has passed the minimum score requirements inresponse to the technical questions.

2.7 Appendix 1 confirms the scoring achieved by each Tenderer. Further detail ofthe procurement process is provided in Appendix 2.

2.8 The Procurement Officer linked to the Scottish Attainment Challenge alongsidethe Lead Officer for the Attainment Challenge and Pupil Equity Fund will beresponsible for contract and supplier management, which will be undertaken inaccordance with the Council's agreed approach to Contract and SupplierManagement.

3. Equality and DiversityNot applicable

3.1 Fairer ScotlandAll schools are asked to adhere to any relevant national policies relating to theFairer Scotland agenda.

3.2 Equality Impact AssessmentNo impact under the Equality Legislation in relation to this report

4. Implications

4.1 Financial ImpactThe Framework has a total value of £16,000,000 over the 4 years duration. The

costs associated with contract delivery will be contained within funding allocatedto SAC & PEF.

4.2

4.3

The Scottish Attainment Challenge and Pupil Equity Fund initiatives are bothfully funded, via a grant, from Scottish Government.

HR/Policy/Legislative Impact

The Tenderers recommended for appointment to the Framework have given acommitment to working with the Council to deliver community benefits including,work placements to young people, training opportunities and recruitmentopportunities in the local community, should they reach an aggregated contractspend in excess of f−100,000.

Environmental Impact

There is no environmental impact arising from this report.

4.4 Risk Impact

There are no significant risk implications from this report. The risk associatedwith the implementation of SAC and PEF is regularly reviewed in line with NorthLanarkshire Council arrangements.

5. Measures of success

The Framework will deliver the following successful outcomes;

• Engagement with the Framework and the provision of additionality andflexibility of choice for all schools in receipt of PEF funding.

• The appointment of Suppliers who have subject matter expertise to workwith the Authority and individual schools to support the SAC & PEFobjectives.

• Contracts awarded by the Council are compliant with procurementlegislation and internal procedures.

Derek Brown & Alison GordonJoint Interim Executive DirectorsEducation and Families

Appendix I

Summary of Evaluation Process

Selection Stage Evaluation Outcome

Selection Requirements Met?Tenderer (Yes/No)

Achieve More Scotland Yes

Action for Children YesApex Scotland YesArlene Ward Play Therapy Services Yes

Baldy Bane Theatre Company YesBamardos YesBeUshil and Mossend YMCA YesBox Soccer Training − East Dunbartonshire YesCaber Enterprises tJa ABC Creative Music YesCatch Up YesChildren 1st YesConnect YesCreatovators CIC YesCurriculo Solutions Ltd YesDo−Be Ltd YesEkosgen YesENABLE Scotland YesFOCUS West YesGetting Better Together Ltd YesGlasgow Clyde College YesGlasgow Music Studios Ltd. YesHodder and Stoughton Ltd tla Hodder Gibson YesHome−Start Glasgow North YesImpact Arts YesIncludem YesIntergenerational Mentonng Network YesKibble Education and Care Centre YesLANDED Peer Education Service YesLeading Figures YesLiber8 Lanarkshire YesLifelink YesLive−N−Learn Ltd Yes

Love learning Scotland Yes

Mark Brown Programmes Yes

Moscardini Education Yes

New College Lanarkshire YesNoTosh Limited Yes

Parent Action for Safe Play YesPE PLUS LTD YesPlace2Be YesPositive People Development (Scotland) Ltd YesPractically Primary Science YesQuarriers YesRathbone Training Yes

Reeltime Music YesRoutes to Work Limited YesRRM (UK) Limited YesScottish Sports Futures YesSkill Force Development YesSkills Exchange Scotland YesSpeech and Language Zone YesSquare Pegs Coaching YesTeen Talk Scotland YesThe Conservation Volunteers Scotland YesThe Health and Wellness Hub YesThe Outward Bound Trust YesThe Spark YesTherapeutic Counselling Services Ltd YesTree of Knowledge, TOK Scotland Limited YesVERG Ltd YesViewpark Family Centre Association Ltd YesVIG Orkney YesVIP Arts and Sports Academy YesVolunteering Matters YesWindmills Cafe Yes

Award Stage Evaluation Outcome

Lot I

Recommended

Tenderer Final Tender Final Tender For AppointmentScore Rank To Framework(Yes

_I_No)Achieve More 80.05% 1 YesScotland

75%PE PLUS Ltd 74. 2 Yes

The Outward 70.29% 3 YesBound TrustBox SoccerTraining − East 63.80% 4 YesDunbartonshireGlasgow Music 62.62% 5 YesStudios Ltd.Skill Force 62.20% 6 YesDevelopmentMoscardini 61.49% 7 YesEducationCaber Enterprisestla ABC Creative 60.69% 8 YesMusicPractically Primary 60.57% 9 YesScienceThe ConservationVolunteers 56.52% 10 YesScotlandMark Brown 56.17% 11 YesProgrammes

85%Impact Arts 55. 12 Yes

86%Catch Up 54. 13 Yes

Tree of Knowledge,TOK Scotland Ltd 52.21% 14 Yes

Failed to meetApex Scotland minimum technical N/A No

score requirementsFGetting Better ailed to meet

Together Ltd minimum technical N/A Noscore requirements

Glasgow Clyde Failed to meet

College minimum technical N/A Noscore requirements

Love learning .Failed to meet

Scotland minimum technical N/A Noscore requirements

Failed to meetNoTosh Limited minimum technical N/A No

score requirements

Parent Action for Failed to meetminimum technical N/A No

Safe Playscore requirements

VIP Arts and Sports miFailed to meetnimum technical N/A No

Academyscore requirements

Lot 2

Recommended

Tenderer Final Tender Final Tender For AppointmentScore Rank To Framework(Yes

_I_No)TeenTalkScotland 76.42% 1 YesBarnardos 74.48% 2 YesLiber8 Lanarkshire 72.20% 3 YesKibble Education 70.31% 4 Yesand Care CentreChildren 1st 70.24% 5 YesTherapeuticCounselling 69.96% 6 YesServices LtdQuarriers 68.48% 7 YesIncludem 64.34% 8 YesVIG Orkney 62.55% 9 YesLifelink 58.31% 10 YesRathbone Training 56.88% 11 YesThe Spark 56.30% 12 YesImpact Arts 55.25% 13 YesDo−Be Ltd 54.30% 14 YesSpeech and 43.93% 15 YesLanguage Zone

Arlene Ward Play Failed to meet

Therapy Services minimum technical N/A Noscore requirements

Bellshill and Failed to meet

Mossend YMCA minimum technical N/A Noscore requirements

Getting Better Failed to meet.Together Ltd minimum technical N/A No

score requirements

Lot 3

Recommended

Tenderer Final Tender Final Tender For AppointmentScore Rank To Framework

(Yes I No)Action for Children 86.73% 1 YesAchieve More 84.25% 2 YesScotlandBarnardos 81.53% 3 YesBellshill and 76.92% 4 YesMossend YMCAQuarriers 72.95% 5 YesLove learning 69.36% 6 YesScotland

Failed to meetDo−Be Ltd minimum technical N/A No

score requirements

Glasgow Music miFailed to meet

Studios Ltd. nimum technical N/A Noscore requirements

Home−Start Failed to meet

Glasgow North minimum technical N/A Noscore requirements

Lot 4

RecommendedTenderer Final Tender Final Tender For Appointment

Score Rank To Framework(Yes/No)

FOCUS West 76.55% 1 YesBelishill and 67.23% 2 YesMossend YMCAQuamers 66.52% 3 YesIntergenerational 62.84% 4 YesMentonng NetworkRathbone Training 53.23% 5 YesVolunteering

50.58% 6 YesMatters

Lot 5

Recommended

Tenderer Final Tender Final Tender For AppointmentScore Rank To Framework

(Yes/No)Barnardos 85.87% 1 YesQuarriers 83.10% 2 YesPractically Primary 80.24% 3 YesScienceAction for Children 78.62% 4 YesReeltime Music 77.17% 5 YesViewpark FamilyCentre Association 72.95% 6 YesLtdRoutes to Work 72.88% 7 YesLimitedBaldy Bane 71.29% 8 YesTheatre CompanyRathbone Training 70.02% 9 YesENABLE Scotland 69.05% 10 YesCaber Enterprisest/a ABC Creative 68.97% 11 YesMusicChildren 1st 66.07% 12 YesLANDED Peer 63.45% 13 YesEducation ServiceLive−N−Learn Ltd 62.12% 14 YesThe Health and 61.54% 15 YesWellness HubNew College 59.05% 16 YesLanarkshireMoscardini 58.54% 17 YesEducationSkill Force 58.33% 18 YesDevelopmentGlasgow Music 55.43% 19 YesStudios Ltd.Do−Be Ltd 51.74% 20 YesGlasgow Clyde 50.42% 21 YesCollegeTree of Knowledge,TOK Scotland 44.02% 22 YesLimited

Failed to meetApex Scotland minimum technical N/A No

score requirements

Love learning Failed to meet.Scotland minimum technical N/A No

score requirementsFailed to meet

The Spark minimum technical N/A Noscore requirements

Lot 6

RecommendedFinal Tender Final Tender For AppointmentTenderer Score Rank To Framework(Yes

_I_No)The Spark 91.25% 1 YesMoscardini 82.56% 2 YesEducationPositive PeopleDevelopment 81.84% 3 Yes(Scotland) LtdPlace2Be 75.57% 4 YesTree of Knowledge,TOK Scotland 74.24% 5 YesLimitedLeading Figures 73.48% 6 YesConnect 72.79% 7 YesCatch Up 70.22% 8 YesRRM (UK) Limited 64.13% 9 Yes

Failed to meetLive−N−Learn Ltd minimum technical N/A No

score requirementsFailed to meet

NoTosh Limited minimum technical N/A Noscore requirements

Lot 7

RecommendedFinal Tender Final Tender For AppointmentTenderer Score Rank To Framework

(Yes I No)Scottish Sports 75.30% 1 YesFuturesThe Outward Bound 72.56% 2 YesTrustAchieve More 72.45% 3 YesScotlandPractically Primary 69.02% 4 YesScienceSkill Force 61.40% 5 YesDevelopmentGlasgow Clyde 47.72% 6 YesCollegeSquare Pegs 46.66% 7 YesCoachingTree of Knowledge, 46.53% 8 YesTOK Scotland LimitedBox Soccer Failed to meetTraining − East minimum technical N/A NoDunbartonshire score requirements

FVolunteering .ailed to meet

Matters minimum technical N/A Noscore requirements

Lot 8

Recommended For

Tenderer Final Tender Final Tender Appointment ToScore Rank Framework

(Yes/No)Hodder andStoughton Ltd I/a 85.48% 1 YesHodder Gibson

Lot 9

Recommended For

Tenderer Final Tender Final Tender Appointment ToScore Rank Framework

(Yes I No)Ekosgen 83.55% 1 YesLove learning 81.67% 2 YesScotlandTree of Knowledge,TOK Scotland 64.81% 3 YesLimited

Lot 10

Recommended

Tenderer Final Tender Final Tender For AppointmentScore Rank To Framework(Yes

_I_No)Windmills Cafe 75.85% 1 YesPractically Primary 70.65% 2 YesScienceAction for Children 66.93% 3 YesBaldy Bane 65.51% 4 YesTheatre CompanyThe Outward 65.05% 5 YesBound TrustRoutes to Work 63.90% 6 YesLimitedImpact Arts 53.01% 7 YesGlasgow Clyde 52.23% 8 YesCollegeGlasgow Music 51.72% 9 YesStudios Ltd.Curriculo 51.29% 10 YesSolutionsLtdMark Brown 50.89% 11 YesProgrammesCreatovators CIC 48.74% 12 Yes

Failed to meetNoTosh Limited minimum technical N/A No

score requirements

Skills Exchange .Failed to meet

Scotland minimum technical N/A Noscore requirements

Failed to meetVERG Ltd minimum technical N/A No

score requirements

Appendix 2

Summary of Procurement Process

Contract Title Framework for Services Related toScottish Attainment Challenge andPupil Equity Fund

Estimated contract start date 07 December 2018Contract Period adopted by the Council 4 yearsEstimated total contract value £16,000,000

Public Contracts (Scotland) RegulationsGoverning UK Regulation 2015Regulation 74 procurement, in the styleProcurement procedure adopted of an Open Procedure

Interest List − number of organisationsthat downloaded the procurement 157documents from the procurement portalNumber of tenders received 66Number of non compliant tenders 1Number of compliant tenders 65

Lot −14Lot −15Lot −6Lot −6

Number of Suppliers recommended for Lot 5 −22contract award Lot 6 −9

Lot −8Lot −1Lot −3Lot 10 −12Most economically advantageous tender

Basis of contract award (per lot)70% Quality30% Price

Evaluation Team Officers from Education and Familiesand the Corporate Procurement team