AGENDA Infrastructure Committee - Peoria County, IL

AGENDA

Infrastructure Committee Tuesday, February 26, 2019

@ 3:00 p.m. Peoria County Courthouse, Room 402

1. Call to Order 2. Approval of Minutes

• January 29, 2019

3. Informational Items / Reports / Other Minutes / Updates • Greater Peoria Sanitary District minutes • Rural Peoria County Transportation System • Facilities Master Plan

4. Resolution

• Construction Engineering Agreement with Hutchison Engineering, Inc. for the Dirksen Parkway Reconstruction Project

5. Discussion

• USDOT Autonomous Vehicle Grant Overview

6. Miscellaneous

7. Adjournment

DRAFT

MINUTES Infrastructure Committee

January 29, 2019 @ 2:30 p.m.

Call to Order Chairman Salzer called the meeting to order at 2:30 p.m. Approval of Minutes A motion to approve the minutes of November 26, 2018, was made by Ms. Pastucha and seconded by Mr. Reneau. The motion carried. Informational

• Greater Peoria Sanitary District No verbal report. No questions or comments from committee.

• Rural Peoria County Transportation System Mr. Dwyer advised that both a new General Manager and Safety Manager have been hired. The General Manager will take over duties in February. He stated that finalization of the transition of services to the Greater Peoria Mass Transit District (GPMTD) is nearly complete, with the date of finalization to be retroactively set at July 1, 2018. Mr. Sorrel further explained that the Intergovernmental Agreement between Peoria County and the Mass Transit District has the GPMTD assuming the county’s third-party vendor contract with MV Transit to deliver rural transit services.

• Facilities Master Plan Mr. O’Connell updated the committee on the status of the following 2019 budgeted projects:

• Midwest Engineering is working on revised site drawings and specifications in order to alleviate water filtration issues near the Jefferson Street entrance, and which are affecting the Circuit Clerk’s Office. It is anticipated that the project will take approximately two months to complete.

• Upgrades to the prisoner’s elevator are complete, and staff is working with Kone Elevator Service to finalize construction documents on the upgrade to the judge’s elevator. The elevator is anticipated to be out of service for approximately 5-6 weeks in order to complete the upgrades.

• A Purchase Order has been issued to Bishop Brothers for an upgrade to the judge’s break area.

• The Fire Alarm System at the Peoria County Jail is in need of modernization in order to bring the system up to current code. Midwest Engineering is developing Phase II plans and specifications.

MEMBERS PRESENT:

Phillip Salzer - Chairman; Kate Pastucha – Vice-Chairman; Gregory Adamson, James Dillon, Rob Reneau, Matt Windish

MEMBERS ABSENT:

Barry Robinson

OTHERS PRESENT:

Scott Sorrel – County Administrator; Shauna Musselman – Assistant County Administrator; Larry Evans - State's Attorney's Office; Randy Brunner – Interim Chief Financial Officer; Dan O'Connell - Facilities Director; Amy Benecke McLaren, Jeff Gilles - County Highway; Andrew Dwyer - Greater Peoria Mass Transit District; Rena’ Parker, Jennifer Shadid -Courts Administration; Doug Gaa – Sheriff’s Office; Mark Little – Chief Information Officer; Tracy Coker, Chris Waible - Dewberry

2

• Dewberry presentation on Space Utilization Study Mr. Waible distributed a Facility Utilization Analysis final report, detailing a study of the current use of space within six county facilities housing Peoria County departments and offices. The report analyzes whether departments have adequate space to perform the duties of the department and evaluates any excess space that could be utilized more efficiently. He stated that the analysis also makes recommendations as to reorganization, relocation of employees and/or consolidation of various departments to maximize the utilization of available space. He commented that one of the recommendations made is due to a state requirement that each court facility provide a lactation room by June 1, 2019. Mr. Sorrel remarked that there is no specific funding source tied to the recommendations; however, he reiterated that the addition of a lactation room is state mandated. He also indicated that within the next 10-15 years, it will be necessary for the County Board and the Board of Health to initiate discussion of a life-cycle replacement of the buildings currently occupied by the Health Department, including the option to consolidate all health and human services agencies and departments. Mr. Dillon noted that both the Coroner and the Health Department facilities are beyond their life cycle, and the analysis provides useful options for future planning. Mr. Sorrel advised that he and Mr. Little will speak with each department that participated and responded to the inquiries by Dewberry and will report their feedback to this committee. Resolutions

• County Parking Deck Rate Increase A motion to approve was made by Mr. Reneau and seconded by Mr. Dillon. Mr. Little advised that a fully automated parking and payment system will be installed in the County owned parking deck in the spring of 2019. He explained that although the automated system will accept all forms of payment, it will have limited ability for the storage of coins. He stated that to decrease labor costs associated with a National Garages/Heartland Parking employee managing the coin intake on a daily basis, staff proposes increasing the ½ hour rate from $0.75 to $1.00. He added that all other rates would remain unchanged. He also noted that the ½ hour rate would not be increased until the automation is complete. The motion to approve carried unanimously.

• Participation of the 182nd Airlift Wing Peoria Air National Guard Rising 4 group in the Adopt-A-Highway Program on Airport Road

A motion to approve was made by Mr. Adamson and seconded by Mr. Reneau. Ms. McLaren advised that the 182nd Airlift Wing Peoria Air National Guard Rising 4 group has requested to adopt a portion of Airport Road from West Smithville Road to Garfield Avenue. The motion to approve carried unanimously.

• Intergovernmental Agreement with Princeville Road District A motion to approve was made by Mr. Dillon and seconded by Ms. Pastucha. Mr. Gilles advised that the Intergovernmental Agreement will allow for repair of a bridge located on Princeville Cemetery Road, with a 50/50 cost share between Peoria County and the Road District. He noted that although the bridge superstructure is in good condition, the bridge timber pile supports are deteriorating. The motion to approve carried unanimously.

• Agreement with Midwest Engineering Associates, Inc. for Phase I and II Preliminary Engineering for Cemetery Road Bridge repairs

A motion to approve was made by Mr. Reneau and seconded by Mr. Windish. Mr. Gilles advised that Midwest Engineering will be requested to provide the design work for the Princeville Cemetery Road bridge repair project. He stated that the engineering fee totals $37,885.00. The motion to approve carried unanimously. 3

• Federal Agreement with the State of Illinois for Dirksen Parkway construction A motion to approve was made by Mr. Adamson and seconded by Mr. Reneau. Mr. Gilles advised that $2.8 million in Federal funding received through PPUATS is allocated for Dirksen Parkway. He stated that R.A. Cullinan is the project’s low bidder. He advised that passage of the resolution will allow Peoria County to utilize Federal funding and appropriate $1.2 million in MFT funds for the local match portion of the construction. The motion to approve carried unanimously.

• Agreement with Maurer-Stutz, Inc. for the Kickapoo-Edwards Road Safety Project A motion to approve was made by Mr. Windish and seconded by Mr. Dillon. Mr. Gilles commented that due to an extremely heavy workload for the 2019 construction season, the Highway Department must contract engineering duties for the Kickapoo-Edwards Road Safety Project. He advised that seven firms submit proposals for the project through the Request for Proposal process, with Maurer-Stutz, Inc. chosen as submitting the most qualified proposal. He stated that 90% of the $147,610.09 project cost will be reimbursed with Federal funds. He commented that the project will improve the safety in a section of road where two fatal accidents have occurred. The motion to approve carried unanimously. Discussion

• Bid Letting Update Mr. Sorrel updated the committee on the bid results and finances related to the Dirksen Parkway construction and the Kickapoo-Edwards Safety Project. He noted that both projects are Federally funded projects and the County Board does not approve the contract award, as IDOT holds both contracts. Mr. Sorrel advised that Dirksen Parkway will be completely rebuilt from the intersection of Airport Road to the intersection with Middle Road. He stated that in 2014, PPUATS estimated a $4 million project cost and that amount of funding was subsequently budgeted for the project. He noted that construction costs have increased since 2014, and an engineer’s estimate provided before bidding was just over $5.5 million. He advised that the low bid of R.A. Cullinan was $5.4 million. He advised that the cost difference between the original budgeted figure of $4 million and the low bid of $5.4 million will be alleviated by eliminating the highway lighting portion of the project, as well as deferring several budgeted projects. Mr. Sorrel advised that R.A. Cullinan was the sole bidder for the Kickapoo-Edwards Safety Project, with a bid of $190,000.00 more than the engineering estimate, and $230,000.00 above the project budget. He commented that staff must determine how to account for the overage within appropriations. He remarked that several projects budgeted for 2019 will be deferred to a future year. Ms. McLaren noted that the Highway Department will supplement the need for additional funds from projects budgeted in the County Bridge Fund, including bridge design funding for Evans Mill Bridge, culvert replacement funding, and savings realized from Richwoods bridge replacement and Schaefer Road culvert project. She also commented that the next design phase of Old Galena Road will be deferred.

• Fire Alarm System (FAS) Study Project – Phase II Mr. O’Connell advised that the Fire Alarm System Study Project is a multi-year project to replace both the 1985 and 1998 fire alarm systems at the Peoria County Jail, and as well as integrate the two systems into a single upgraded Fire Alarm System. He advised that Midwest Engineering has agreed provide a complete engineering analysis with deliverables so that the County may put a competitive procurement out to bid for the overall replacement and integration of a single fire alarm system. He advised that $350,000.00 in Capital Projects is allocated in 2019 for the work, and staff requests a commitment of up to $117,000.00 with Midwest Engineering for their services. 4

Mr. O’Connell advised that the balance remaining after the allocation to Midwest Engineering will be available to commit to the selected contractor. He stated that if the remaining balance is sufficient to complete the project, it will be unnecessary to request additional funding in fiscal year 2020. Adjournment The meeting was adjourned by Chairman Salzer at 4:11 p.m.

5

Peoria, Illinois, January 15, 2019

The regular meeting of the Board of Trustees of the Greater Peoria Sanitary and Sewage

Disposal District was held on Tuesday, January 15, 2019, at the office of the District, 2322

South Darst Street, in the City and County of Peoria, State of Illinois, and within the

boundaries of said District at the hour of 9:30 A.M.

Roll call showed the following Trustees were present: Michael F. Menke, Robert C. Gates,

Matthew R. Bender, Gene Petty, and Heather L. McCord. Executive Director Brian F.

Johnson, Attorney James F. Kane, Director of Administration Michelle R. Mortland,

Director of Operations Thomas W. Meyer, Director of Planning and Construction Timothy

F. Leach, and Director of Finance Joseph C. Merkle were also present.

President Menke acted as Chairperson and Clerk Petty as Secretary. Chairperson Menke

stated that there was a quorum, and that the meeting was duly and legally convened for the

transaction of business.

Chairperson Menke called for public participation and there was no response.

Trustee Gates moved the minutes of the regular meeting held on Tuesday, December 18,

2018 be approved, which motion was seconded by Trustee Bender. On voice vote being

taken, Trustees Menke, Gates, Bender, Petty, and McCord voted “Aye” and there were no

“Nays”. Chairperson Menke declared the minutes approved.

Trustee Bender moved the list of bills, totaling $1,027,393.14 be approved for payment as

presented. Trustee Petty seconded the motion. Following discussion of several individual

bills, and on roll call vote being taken, Trustees Menke, Gates, Bender, Petty, and McCord

voted "Aye" and there were no "Nays". Chairperson Menke declared the motion carried

and directed that payments be made.

Operating reports for the Administration, Operations, Planning and Construction, and

Finance Departments were thereafter discussed with various questions answered thereto.

The Director of Finance next presented a report for the Investment Committee, indicating

the Investment Policy had been reviewed and that no changes were recommended at this

time. He advised the Board that up to $1,000,000.00 would be available to invest this month

and recommended the following investment:

Bank Amount Type Term Yield

Morton Community Bank $1,000,000.00 CDARS 12 Months 2.84%

Trustee Petty moved to approve the recommendation, which motion was seconded by

Trustee McCord. Following discussion and on roll call vote being taken, Trustees Menke,

Gates, Bender, Petty, and McCord voted "Aye" and there were no "Nays". Chairperson

Menke stated that the motion carried.

Trustee McCord moved delinquent accounts listed as Batch #174 Illinois American Water

Company, Batch #77 Village of Peoria Heights, and Batch #79 Pleasant Valley Water Co.

be forwarded for disconnection from service in accordance with applicable water shutoff

6

agreements, which motion was seconded by Trustee Gates. Following discussion and on

roll call vote being taken, Trustees Menke, Gates, Bender, Petty, and McCord voted “Aye”

and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Executive Director recommended authorizing a loan payment in the amount of

$376,847.55 to Illinois Environmental Protection Agency. This loan was secured to

construct treatment improvements in 2006. Trustee Gates moved to approve the

recommendation, which motion was seconded by Trustee Petty. Following discussion and

on roll call vote being taken, Trustees Menke, Gates, Bender, Petty, and McCord voted

“Aye” and there were no “Nays”. Chairperson Menke stated that the motion carried.

The Executive Director next recommended approving a Sewer Rehabilitation Pilot

program in the amount of $24,428.75 to Miller Pipeline Corporation. This program will be

used to investigate a third type of lining product used to perform sewer rehabilitation

projects. Trustee Bender moved to approve the recommendation, which motion was

seconded by Trustee McCord. Following discussion and on roll call vote being taken,

Trustees Menke, Gates, Bender, Petty, and McCord voted “Aye” and there were no “Nays”.

Chairperson Menke stated that the motion carried.

The Board next proceeded to review the fiscal year 2020 capital budget. The first draft of

the operating and user charge budget and 5- and 20-year capital/debt plan will be available

for the February 2019 meeting.

The Board next discussed capital bill priorities, including recommended projects.

Pursuant to Illinois law, the Trustees next reviewed a recommendation relating to

previously held executive session minutes. Based upon such recommendation, Trustee

Petty moved that all previously held minutes continue to be held as the need for

confidentiality or privacy still exists, except those that relate to the meetings held on June

20, 2017 and November 21, 2017, and that the audio recording of that meeting be destroyed

if at least eighteen (18) months old. Trustee Gates seconded the motion. Following

discussion and on voice vote being taken, Trustees Menke, Gates, Bender, Petty, and

McCord voted “Aye” and there were no “Nays”. Chairperson Menke stated that the motion

carried.

There being no further business to come before the Board, on motion duly made, seconded

and unanimously carried, the meeting was adjourned at 11:30 A.M.

7

Facilities Master Plan

Project Status Update

PRIORITY FACILITY PROJECT ISSUE SOLUTION STATUS

CourthouseCounty Clerk &

Recorder of Deeds

The County Clerk and Recorder of Deeds

functions have been combined and the space

on the first floor needs to be remodeled to

accommodate these functions.

Remodel the current County Clerk area to

accommodate this merger of functions.

Project completed 12-12-17.

Courthouse

Circuit Clerk &

Exterior Building

Water Infiltration

Issue

Water is infiltrating the building on the

Jefferson Street side and running into the

Circuit Clerk Office area.

Investigate where and how the water is

infiltrating the building and eliminate the

problem.

FY 2019 Capital Funds were

approved to do the Project in 1-

Phase. MWE sent revised

drawings and specifications to

review so project can be bid this

spring.

CourthousePublic Defender

Area

Relocate the Public Defender Office into the

Courthouse.

Identify, design, bid out, and build out

space for the Public Defender Office in the

Courthouse.

Options are being gathered and

reviewed on how and where to

proceed with this Project.

Brandywine

Building

Election

Commission

Relocation

The Election Commission needs to vacate

the City owned facility. New

accommodations need to be found and fit-

out for this move.

A lease has been entered into to allow for

the Election Commission to relocate. The

new facility needs to be properly fit-out.

Project was Substantially

Complete on Monday, 09-17-18.

User Group has moved into the

Space 09-12-18.

Courthouse Elevator Upgrade

Elevators C & D (public elevators on the

Hamilton Square side of the Courthouse) are

no longer code compliant. Similar conditions

exist for Prisoners Elevator and Judges

Elevator.

Upgrades to restore code compliance Elevator C completed 11-10-15.

Elevator D completed 03-21-16.

Prisoner Elevator upgrade

completed 12-21-18. Judges

Elevator upgrade contract

language being finalized.

Courthouse New Front DoorsAccess/Egress Security Renovate all entry and exit points

including Sally Port

Delayed.

Courthouse Judges Break Area

Area has original appliances and casework. Update the appliances and casework. P.O. issued to BBI to do this

upgrade. Casework in fabrication.

Jail Jail Central Control

Central Control equipment at the Jail is the

original from 1985 & controls doors, alarms,

cameras. It provides the electronic backbone

of jail Security.

Final phase of project. Update cell block

guard stations/control centers; intercom

systems; & additional video cameras

Project complete.

FY 2

01

4 -

20

19

BU

DG

ETED

Updated: 2/22/201917




JailJail Generator /

Transfer Switch

Generator & Transfer Switch for 1985 Jail

have far exceeded useful life & parts are not

available. 24/365 power is necessary at the

Jail.

Replace Generator & Transfer Switch for

1985 Jail

Project Completed.

Jail Jail Improvements

Mechanical systems in cell blocks of 1985 jail

need replacement.

Electrical, Plumbing, HVAC, & Locks will be

replaced in 1 cell block per year for next 8

years.

MWEA preparing drawings and

specifications for upgrades to

AHUs 1-9 equipment and

controls.

JailJail Improvements

Jail Locks

Cell locks at the Jail are beyond their useful

life and require replacement.

Replace locks in batches as funds are

appropriated

Ph 1 lock installation completed .

JailJail Improvements

Jail Locks

Cell locks at the Jail are beyond their useful

life and require replacement.

Replace locks in batches as funds are

appropriated

Ph 2 in Capital Budget for 2017.

Jail Administration deciding on

next cell block(s). PO to follow.

Jail

Jail Improvements

HVAC AHUs 1-9

Upgrade

AHUs 1-9 are original 1985 Jail equipment.

They operate on DOS based operating

system and have minimal operating controls.

Upgrade the operating system to

Automated Logic System that is used in

HO and JDC. Upgrade control valves and

install VFDs.

MWEA preparing drawings and

specifications for upgrades to

AHUs 1-9 equipment and

controls.

Jail

Rolling/Locking

Gates at Receiving

Area

The original rolling/locking gates of the

original Jail have exhausted their useful life.

New gates are required.

Replace the East Side rolling/locking gate

in 2107. Budget for the West Side

rolling/locking gate in 2018 Capital

Budget.

Project Funds diverted to Ring

Road Phase 2. Jail Administration

and Facilities are reviewing "work-

around" for East Gate operation.

Jail Fire Alarm Panel

Fire alarm panel, many detectors and related

equipment is at or beyond its useful life.

Phase 1 is to engage a consultant to

design and develop specifications for a

replacement system.

MWEA Phase II Proposal

approved by Infrastructure

Committee and Board in

February. MWE is developing

Phase II plans and specifications

with the intention of bidding this

work in the spring.

JailJail Kitchen /

Laundry Expansion

Need expanded capacity Study physical, operational & cost

feasibility of expanding Jail

Delayed.

FY 2

01

4 -

20

19

BU

DG

ETED

FY 2

01

4 -

20

19

BU

DG

ETED

Updated: 2/22/201918




JailRing Road Repair

Phase 1

Wet weather this spring and summer has

accelerated the life cycle replacement of the

Jail's Ring Road.

Saw cut, remove, and replace multiple

sections of concrete roadway.

Ph 1 completed 10-30-15.

JailRing Road Repair

Phase 2

Wet weather this spring and summer has

accelerated the life cycle replacement of the

Jail's Ring Road.

Saw cut, remove, and replace multiple

sections of concrete roadway.

Ph 2 completed on 12-01-17.

JailMasonry Tuck

Pointing

Several areas of the Jail show masonry wall

deterioration. There is a need to repair the

masonry walls for structural integrity and

water infiltration elimination.

Survey the exterior masonry walls, identify

the areas that need attention, prepare

and bid the repair work.

MWEA met with Facilities at Jail

to review conditions. Preliminary

report received. More

investigation required once

weather improves so Scope-Of-

Work can be developed. Bid

package will then be issued for

this work.

JDCBuilding

Automation System

To better control the HVAC systems at JDC,

additional controllers are needed along with

the infrastructure for the controllers to talk

to the building automation system.

Design, procure, and install technology

needed to achieve result.

Project complete.

Coroner / CACGift Ave Roof &

Fascia

Sloped roof & vertical fascia are beyond

warranty & useful life and leak.

Replace sloped roof & vertical fascia Project deferred due to funding.

JDC JDC Site GradingSally Port Road washes out / floods

preventing transport

Regrade drainage areas Completed October 2015.

JDCCentral Control

Equipment Upgrade

Central Control equipment at JDC is the

original equipment and controls doors,

alarms, cameras. It provides the electronic

backbone of Security.

Initial phase of project. Update control

center.

Work substantially complete.

Courthouse Courts Remodel

Multiple deficiencies per current courts

standards

Study, Reprogram, Plan & Design

Upgrades

Courtrooms 123, 222, 322, 221,

and121 completed and

operational.

Courthouse KVO Memorial

Create a war memorial honoring all veterans

that have died while in service for all

conflicts since WWII.

KVO Committee was created to define,

fund raise, and construct a war memorial

honoring all veterans that died in duty

since WWII.

Work Substantially complete on

October 5, 2018. Dedication was

October 20, 2018. Third statue

due by summer 2019.

PCAPS PCAPS QuarantineIsolation of sick animals Create isolated area Project complete.

PCAPSPCAPS Entry Separation of aggressive animals Create new separate entry point Project complete.

FY 2

01

4 -

20

19

BU

DG

ETED

Updated: 2/22/201919




ALLPaper Records

Storage

Record Storage & Management Conduct more in-depth analysis & study Future Project

Heddington

Oaks

Paper Records

Storage

Basement Storage Compartmentalization &

Security

See reference above to County-wide study Records moved from Gift Avenue

to H.O.

Bel-WoodHazardous

Materials

Hazardous Materials Abate and demolish this facility. Completed October 2015.

Space Utilization & Operational Efficiency Conduct Analysis/Study Dewberry engaged to do initial

usage study.

Departmental meeting space Study size and number of shared meeting

spaces

Dewberry engaged to do initial

usage study.

Life Safety

Deficiencies

Life Safety Deficiencies Conduct Health Life Safety Survey &

Implement Corrective Measures

Future Project

Physical environment no longer conducive to

operational mission

Develop a short & long term facility

replacement plan.

Future Project

Roof Leaks Replacement Bids Received Future Project

Future Use of HCWC

Options

Adaptive Re-use for the public good w/o cost

to Peoria County

Develop Business Plan to determine

operational & physical viability as self

sustaining entity

Future Project. Discussion in

progress with Federal

Representatives.

Future Use of HCWC

Options

Property Financial & Legal Liability for Peoria

County

Sell property to entity approved by State

of Illinois

Future Project. Discussion in

progress with Federal

Representatives.

Future Use of HCWC

Options

Minimize as Financial & Legal Liability Demolish physical structures, clear land

under County control and revert to natural

prairie habitat

Front 9-Houses abated and

demolished November 2014.

Future Use of HCWC

OptionsEliminate as Financial & Legal Liability Revert ownership to State of Illinois Future Project

Future Use of HCWC

Options

Adaptive re-use as shooting range for

Sheriff's Department

Public engagement response not

supportive of this use

Future Project

Highway

Restroom &

Mechanical Systems

Replacement

Sub-standard Restrooms & Mechanical

systems

Renovate restrooms & Upgrade

mechanical systems

Future Project

JDC Roof ReplacementRoofs at end of life cycle Replace roofs Capital Funding issues affecting

this work.

HIG

H

ALL

Space Utilization

EMA EMA Options

HCWC

Updated: 2/22/201920




PCAPS PCAPS QuarantineIsolation of sick animals Create isolated area Project complete.

PCAPSPCAPS Noise

Reduction

Excessive noise level Install Acoustical treatments Complete mid-2015.

PCAPS PCAPS EntrySeparation of aggressive animals Create new separate entry point Project complete.

West CampusBel-Wood Kitchen

Use

Need expanded capacity & "newer"

equipment

Study physical, operational & cost

feasibility of renovating portions of

Bel‑Wood

Completed.

Bel-WoodBel-Wood Site

Disposition

Future use & value Demolish building & clear site of all

improvements for outright sale or future

alternate County use

Completed October 2015.

CourthouseCounty Boardroom

Accessibility

Public Accessibility to County Boardroom Plan, Design & Remodel Future Project

CourthouseCounty Admin

Remodel

Operational Inefficiencies & HIPPA privacy Revise office plan layout & Remodel Future Project

Courthouse Courts Remodel

Multiple deficiencies per current courts

standards

Study, Reprogram, Plan & Design

Upgrades

Courtrooms 222, 322, 221, 123,

and 121 completed.

Courthouse Probation RemodelPrivacy & safe separation Reconfigure space to provide better public

access

Future Project

CourthouseState's Attorney

Remodel

Lack of contiguous functional space Close off corridor to eliminate office

separation

Future Project

Courthouse Grand Jury RemodelGrand jury room - upgrade quality of space Renovate to create more professional &

presentable space

Future Project

ETSBETSB Remodel -

ADA

Non-ADA compliant access Replace existing access/egress ramp with

ADA compliant access component

Future Project

Coroner / CACCountywide Record

Storage

Inefficient, sub-standard storage

environments

Renovate former juvenile cellblock,

reconfigure old gymnasium area &

upgrade storage systems

Future Project. Annual (2016)

record rotation completed.

Coroner / CACCoroner's Inquest

Remodel

Sub-standard interior environment & public

space for hearings

Renovate Inquest Room and integrate SOA

technologies for inquests & training uses

Future Project

Coroner / CACCoroner Lobby

Remodel

Sub-standard interior environment Renovate Lobby area Future Project

MED

IUM

Updated: 2/22/201921




PCCHDNew Health Dept

Facility

Building condition & configuration not

conducive to effective & efficient delivery of

services

Replace building at current location or re-

locate to Gift Avenue site

Future Project

PCCHDNew Health Dept

Facility

Explore opportunities to locate other County

departments or agencies in new complex,

i.e.: coroner's office

Conduct in-depth analysis of programming

needs, building, site and cost implications

Future Project

HighwayReplace Maxwell

Station

Sub-standard Facilities Developing Short & Long Term Facility

Replacement Plan

Future Project

HighwayReplace Fleet

Garage

Sub-standard Facility Replace Garage Future Project

HighwayReplace Maxwell

Station Salt Dome

Sub-standard Facility Replace Facility Future Project

Highway

Replace Maxwell

Station Vehicle

Storage

Sub-standard Facilities Replace Facilities Future Project

HighwayReplace Fueling

Station

Sub-standard Fuel Tanks & Fueling Station Replace & relocate Future Project

HighwayDemolish Maxwell

Station Yellow Bldg.

Sub-standard Facility Abate hazardous materials, demolish &

remove

Completed August 2015.

Highway

Addition to North

Station Vehicle

Storage

Lack of vehicle storage space Construct Additional storage building &

renovate old section of vehicle storage bay

Future Project. Moved old Bel-

Wood out building to North

station in early 2015.

HighwaySalt Dome

Upgrades

Need additional capacity & safer loading

system

Construct additional domes & loading

system

Future Project

JailJail Kitchen /

Laundry Expansion

Capacity & Operational deficiencies Expand core support functional areas -

food service, laundry, personal & evidence

storage, recreational space

Deferred to cover higher bids for

Jail Central Control and Jail Ring

Road.

JailJail Night Court

Addition

Bed capacity & operational efficiencies Study feasibility and cost effectiveness of

locating night court at jail

Future Project

Jail Shooting RangeCounty controlled range Study feasibility of developing range at

Hanna City or Bel‑Wood site

Future Project

MED

IUM

Updated: 2/22/201922




CourthouseDepartment

Relocation

Lack of natural light Relocate offices to provide natural light Future Project

CourthouseDepartment

Relocation

Office location Office location in courthouse not essential

for effective operation. Explore optimum

location for County needs.

Future Project

RRC / VAC Office Remodel Minimal Public Visibility Add site/building signage Owner added some signage.

RRC / VAC Office RemodelMore efficient office layout could

accommodate additional small department.

Space utilization analysis, planning RRC moved to PCCHD. VAC

moved into their new space.

West Campus Property Disposal Disposition of property Sell property Future Project

One Tech Plaza Property Disposal Disposition of property Sell property Future Project

West Campus Develop PropertyOptimize value & return for Peoria County Sell property using proceeds for capital

improvement projects

Future Project

LOW

Updated: 2/22/201923

AGENDA BRIEFING

COMMITTEE: Infrastructure LINE ITEM: 036-2-036-5-514-55105

MEETING DATE: February 26, 2019 AMOUNT: $150,873.42

ISSUE: Resolution for a Construction Engineering Agreement with Hutchison Engineering, Inc. for the

Dirksen Parkway Reconstruction Project

BACKGROUND/DISCUSSION: The Dirksen Parkway Reconstruction project is scheduled to start in Spring,

2019. Two members of the Highway Department staff will perform the construction engineering for the project.

However, the Department has not been able to hire a Materials Engineering Technician to perform the required

testing of the concrete and earthwork. The testing is a requirement of the project, and specialized training is

required to perform the testing.

It is necessary for the Highway Department to utilize a consultant to perform the materials testing on the

Dirksen Parkway project. The consultant will also be available to perform supplemental construction inspection

on an as needed basis. The consultant will only be utilized when necessary to keep costs as low as possible.

This resolution will allow Peoria County to enter into an agreement with Hutchison Engineering, Inc. to perform

construction engineering inspection services for the Dirksen Parkway Reconstruction Project.

COUNTY BOARD GOALS:

INFRASTRUCTURE STEWARDSHIP

STAFF RECOMMENDATION: Approve the Resolution

COMMITTEE ACTION:

PREPARED BY: Jeffrey D. Gilles

DEPARTMENT: Highway DATE: January 23, 2019

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Printed 1/18/2019 Page 1 of 6

Municipality

N/A

Name

Hutchison Engineering, Inc.

Township

Preliminary/Construction Engineering Services

Agreement For

Motor Fuel Tax Funds

Address

N/A 2015 W. Glen Ave., Ste 210

County City

Peoria Peoria

Section State

14-00102-PV IL

THIS AGREEMENT is made and entered into this day of February , 2019 between the above Local

Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above PROJECT. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the ”DEPARTMENT”, will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.

WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of

Transportation Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the

PROJECT Contractor Company or Companies to which the construction contract was awarded

Section Description

Name Dirksen Parkway Rou

FAU 6671 Length 1.25 miles Structure

N/A

Termini Dirksen Parkway sta. 106+33 to 145+91 (Middle Road to Airport Road).

Description Reconstruction of Dirksen Parkway between Middle Road and Airport Road, including new PCC Pavement, curb and gutter, storm sewer, PCC sidewalk, lighting, traffic signals at Airport Road, and other colateral work.

Agreement Provisions

The Engineer Agrees,

1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the proposed improvement herein before described, and checked below:

a. Make such detailed surveys as are necessary for the preparation of detailed roadway plans.

b. Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the preparation of detailed bridge plans.

c. Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.

d. Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement.

L O CAL AGENCY

CONSULTANT

25


e. Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements.

f. Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches.

NOTE Four copies to be submitted to the Regional Engineer

g. Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the

LA with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.

h. Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required.

i. Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract.

j. Furnish or cause to be furnished:

(1) Proportioning and testing of concrete mixtures in accordance with the “Manual of Instructions for Concrete Proportioning and Testing” issued by the Bureau of Materials and Physical Research, of the DEPARTMENT and promptly submit reports on forms prepared by said Bureau.

(2) Proportioning and testing of bituminous mixtures (including extracting test) in accordance with the “Manual of Instructions for Bituminous Proportioning and Testing” issued by the Bureau of Materials and Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said Bureau.

(3) All compaction tests as required by the specifications and report promptly the same on forms prepared by the Bureau of Materials and Physical Research.

(4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained in the contract.

(5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the DEPARTMENT in accordance with the policies of the said DEPARTMENT.

k. Furnish or cause to be furnished

(1) A resident construction supervisor, inspectors, and other technical personnel to perform the following work: (The number of such inspectors and other technical personnel required shall be subject to the approval of the LA.)

a. b. c. d. e. f.

Continuous observation of the work and the contractor’s operations for compliance with the plans and specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the contract by the contractor. Establishment and setting of lines and grades. Maintain a daily record of the contractor’s activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. Supervision of inspectors, proportioning engineers and other technical personnel and the taking and submitting of material samples. Revision of contract drawings to reflect as built conditions. Preparation and submission to the LA in the required form and number of copies, all partial and final payment estimates, change orders, records and reports required by the LA and the DEPARTMENT.

NOTE: When Federal funds are used for construction and the ENGINEER or the ENGINEER’s assigned staff is named as resident construction supervisor, the ENGINEER is required to be prequalified with the STATE in Construction Inspection. The onsite resident construction supervisor and project inspectors shall possess valid Documentation of Contract Quantities certification.

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2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said DEPARTMENT.

3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the DEPARTMENT.

4. In the event plans, surveys or construction staking are found to be in error during the construction of the PROJECT and revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the contractor.

5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use.

6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be required after the award of the construction contract and during the construction of the improvement.

7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him and will show his professional seal where such is required by law.

8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to use in fulfilling the requirements of this AGREEMENT.

The LA Agrees,

1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1i, 2, 3, 5 and 6 in accordance with one of the following methods indicated by a check mark:

a A sum of money equal to percent of the awarded contract cost of the proposed improvement as

approved by the DEPARTMENT. b. A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as

approved by the DEPARTMENT based on the following schedule:

Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 (see note)

%

%

%

%

%

Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.

2. To pay for services stipulated in THE ENGINEER AGREES in accordance with the Total Compensation and Fixed Fee formulas shown on Exhibit A. Actual hourly rates shall be utilized. The hourly rates shown on Exhibit A represent the current rates on file with the Department. The total amount shown on Exhibit A shall be considered the Not-to-Exceed amount of this Agreement. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work performed.

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Grade Classification of Employee Hourly Rate

Principal Engineer

Resident Construction Supervisor

Chief of Party

Instrument Man

Rodmen

Inspectors

The hourly rates itemized above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed their

hands and seals and shall remain in effect until . In event the services of the ENGINEER extend

beyond , the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for

increases or decreases in the salary structure of the ENGINEER that are in effect at that time. 3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as

practicable after the services have been performed, in accordance with the following schedule:

a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee based on the above fee schedule and the approved estimate of cost.

b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee (excluding any fees paragraphs 1j and 1k of the ENGINEER AGREES), based on the above fee schedule and the awarded contract cost, less any previous payment.

c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in paragraphs 1j and 1k.

d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously paid.

By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses.

4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1a and 1g, and prior to the completion of such services the LA shall reimburse the ENGINEER

for his actual costs plus percent incurred up to the time he is notified in writing of such abandonment

“actual cost” being defined as material costs plus actual payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.

5. That should the LA require changes in any of the detailed plans, specifications or estimates (except for those required pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the LA

will pay the ENGINEER for such changes on the basis of actual cost plus percent to cover profit, overhead

and readiness to serve - “actual cost” being defined as in paragraph 4 above. It is understood that “changes” as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans.

6. That should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the ENGINEER, in accordance with 2. of THE LA AGREES. The time limit used for this contract shall be the number of hours shown on Exhibit A. Any additional hours that require the ENGINEER to be on site beyond these hours shall be reason for a Supplement to this Agreement.

7. To submit approved forms BC 775 and BC 776 with this AGREEMENT when federal funds are used for construction.

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It is Mutually Agreed,

1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee’s decision shall be final.

2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications, partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES.

3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT.

4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability.

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IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized offices.

Executed by the LA:

Peoria County of the

(Municipality/Township/County)

ATTEST: State of Illinois, acting by and through its

By ,

Clerk By

(Seal) Title:

Executed by the ENGINEER: Hutchison Engineering, Inc.

2015 W. Glen Ave., Suite 210

ATTEST: Peoria, IL 61614

By

Title: Secretary Title: President

Approved

Date Department of Transportation

Regional Engineer

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of 9 BLR 05611 (Rev. 11/09/17) Printed on 1/18/2019 4:26:48 PM

Exhibit A - Construction Engineering

Route: FAU 6671 (CH D49)

Local

*Firm’s approved rates on file with

(Municipality/Township/County) Bureau of Accounting and Auditing:

Section: 14-00102-01-PV

Project: OPEA(712) Overhead Rate (OH) 189.49 %

Job No.: C-94-014-17 Complexity Factor (R) 0.00

Calendar Days 275

Cost Plus Fixed Fee Methods of Compensation:

Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC]

Fixed Fee 2 14.5%[(2.3 + R)DL + IHDC] Specific Rate Lump Sum

Cost Estimate of Consultant’s Services in Dollars Element of Work Employee

Classification Man-Hours

Payroll Rate

Payroll Costs (DL)

Overhead (OH*DL)

Services by Others (SBO)

In-House Direct Costs

(IHDC)

Fixed Fee (FF) Total

1. Const Insp & Prinicpal 4.00 $70.00 $280.00 $530.57 $0.00 $0.00 $117.53 $ 928.10

Admin. Project Manager 4.00 $69.15 $276.60 $524.12 $0.00 $0.00 $116.10 $ 916.82

Engineer III 32.00 $51.58 $1,650.56 $3,127.64 $0.00 $0.00 $692.83 $5,471.03

Engineer I 50.00 $38.67 $1,933.50 $3,663.78 $0.00 $0.00 $811.60 $6,408.88

Eng Tech II 1100.00 $32.01 $35,211.00 $66,721.32 $0.00 $0.00 $14,780.18 $116,712.50

Eng Tech I 58.00 $25.65 $1,487.70 $2,819.04 $0.00 $0.00 $624.47 $4,931.21

2. Direct Costs

Vehicle Owned 0.00 $0.00 $0.00 $0.00 $0.00 $10,400.00 $1508 $11,908.00

Vehcile Mileage 0.00 $0.00 $0.00 $0.00 $0.00 $1,044.00 151.38 $1,195.38

OT Premium 0.00 $0.00 $0.00 $0.00 $0.00 $2,401.50 $0.00 $2,401.50

0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Totals 1,248.0

$40,839.36 $77,386.47 $13,845.50 $18,802.09 $150,873.42

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Bureau of Design and Environment

Prepared By: Consultant

Printed 1/18/2019 8:41 AM Page 1 of 2 BDE 3608 Template (Rev. 10/19/17)

PAYROLL ESCALATION TABLEFIXED RAISES

FIRM NAME DATE 01/18/19PRIME/SUPPLEMENT PTB-ITEM# Prepared By

CONTRACT TERM 9 MONTHS OVERHEAD RATE 189.49%START DATE 4/1/2019 COMPLEXITY FACTOR 0RAISE DATE 12/31/2019 % OF RAISE 2%

END DATE 12/31/2019

ESCALATION PER YEAR

year First date Last date Months % of Contract0 4/1/2019 12/31/2019 9 100.00%

The total escalation = 0.00%

Hutchison Engineering, Inc.PrimeShane Larson

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Bureau of Design and Environment

Prepared By: Consultant

Printed 1/18/2019 8:41 AM Page 2 of 2 BDE 3608 Template (Rev. 10/19/17)

FIRM NAME Hutchison Engineering, DATE 01/18/19PRIME/SUPPLEMENT PrimePTB-ITEM # 190

ESCALATION FACTOR 0.00%Note: Rates should be capped on the AVG 1 tab as necessary

IDOTCLASSIFICATION PAYROLL RATES CALCULATED RATE

ON FILEPRINCIPAL $75.00 $70.00

PROJECT MANAGER $69.15 $69.15

ENG V $62.53 $62.53

Eng IV $57.84 $57.84

ENG III $51.58 $51.58

ENG II $47.09 $47.09

ENG I $38.67 $38.67

ENG TECH VI $50.23 $50.23

ENG TECH V $43.90 $43.90

ENG TECH IV $40.49 $40.49

ENG TECH III $36.69 $36.69

ENG TECH II $32.01 $32.01

ENG TECH I $25.65 $25.65

PAYROLL RATES

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PRINTED 1/18/2019 BDE 436 (Rev. 02/02/17)

COMPANY NAME:PTB NUMBER:

TODAY'S DATE:

ITEM ALLOWABLE UTILIZEW.O. ONLY

QUANTITYJ.S. ONLY

CONTRACT RATE TOTAL

Per Diem (per GOVERNOR’S TRAVEL CONTROL

BOARD)Up to state rate maximum $0.00 $0.00

Lodging

(per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost (Up to state rate maximum) $0.00 $0.00

Lodging Taxes and Fees

(per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost $0.00 $0.00

Air FareCoach rate, actual cost, requires minimum two weeks' notice,

with prior IDOT approval$0.00 $0.00

Vehicle Mileage (per GOVERNOR’S TRAVEL

CONTROL BOARD)Up to state rate maximum 1,800 $0.580 $1,044.00

Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 160 $65.00 $10,400.00

Vehicle Rental Actual cost (Up to $55/day) $0.00 $0.00

Tolls Actual cost $0.00 $0.00

Parking Actual cost $0.00 $0.00

Overtime Premium portion (Submit supporting documentation) 150 $16.01 $2,401.50

Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00

Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00

Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00

Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00

Project Specific Insurance Actual cost $0.00 $0.00

Monuments (Permanent) Actual cost $0.00 $0.00

Photo Processing Actual cost $0.00 $0.00

2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00

Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00

CADD Actual cost (Max $15/hour) $0.00 $0.00

Web Site Actual cost (Submit supporting documentation) $0.00 $0.00

Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00

Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00

Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00

Recording Fees Actual cost $0.00 $0.00

Transcriptions (specific to project) Actual cost $0.00 $0.00

Courthouse Fees Actual cost $0.00 $0.00

Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

Testing of Soil Samples* Actual cost $0.00 $0.00

Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00

Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

TOTAL DIRECT COST $13,845.50

*If other allowable costs are needed and not listed, please add in the above spaces provided.LEGEND

Hutchison Engineering, Inc.N/A1/18/2019

Direct Costs Check Sheet

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OT Premium Rate Calculations

HEI Classification Rate on File with IDOT Escalated rate for Project OT Premium Rate Eng Tech II $32.01 $32.01 $16.01

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LABOR COSTS

ProjectWORK ITEM Prinicpal Manager Eng V Eng IV Eng III Eng II Eng I Eng Tech VI Eng Tech V Eng Tech IV Eng Tech III Eng Tech II Eng Tech I Total

Pre-Construction Actvities 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Pre-Construction Meeting 0 Prep for Meeting (Agenda, Sign in Sheet) 0 Plan Review 0 Meeting Attendance 0 Meeting Minutes 0 Field Layout 0 Stationing 0 Checking horizontal/vertical control 0 Measuring Removal Items 0 Traffic Control Layout 0 Shop Drawing Review 0Construction Obersvation 32 50 1100 50 1232Documentation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Project File Setup 0 RE/PM Meeting to discuss doc procedures/issues 0 Daily 0 Before & After X-Sections 0 QC/QA Reviews at 25% and 75% 0 Project Closeout 0 Finalizing Files 0 Review Revisions 0Progess Meetings 0Process Pay Requests/Estimates 0Administration 4 4 8 16

Total Hours 4 4 0 0 32 0 50 0 0 0 0 1100 58 1248Current IDOT Rates $70.00 $69.15 $62.53 $57.84 $51.58 $47.09 $38.67 $50.23 $43.90 $40.49 $36.69 $32.01 $25.65Total Direct Labor (DL) $280 $277 $0 $0 $1,651 $0 $1,934 $0 $0 $0 $0 $35,211 $1,488 $40,839

DIRECT COSTS

ITEM Quantity Unit Rate TotalMileage Survey Miles $0.580 $0.00 Pre-Construction Field Layout (25 miles/trip x 6 trips) Miles $0.580 $0.00 Construction Observation (150 days x 65 miles/day x 1 person) 1800 Miles $0.580 $1,044.00 Preconstruction Meeting Miles $0.580 $0.00 Progress Meetings (PM) Miles $0.580 $0.00 PM Site Visits (25 miles/visit x 20 visits) Miles $0.580 $0.00Premium OT for ENG TECH II 150 Hours $16.010 $2,401.50CADD Hours $15.000 $0.00Daily Vehicle Rate (200 days x 2 people) 160 Days $65.000 $10,400.00GPS Days $200.00 $0.00Nuclear Density Gauge Days $50.00 $0.00Concrete Cylinders Molds Each $2.00 $0.00 Testing Each $0.00Proctors Each $0.00

Total In House Direct Costs (IHDC) $13,845.50

TOTAL COMPENSATION

Overhead Rate (OH) = 1.8949Complexity Factor (R) = 0Fixed Fee (FF) = [DL+R(DL)+OH(DL)+IHDC] $18,802.13Overhead Amount = $77,386.50Services By Others SBO) = $0.00

Total Compensation = DL+IHDC+OH+FF+SBO $150,873

MANHOURSDIRKSEN PARKWAY RECONSTRUCTION

PEORIA COUNTY

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TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, IL ) Your Infrastructure Committee does hereby recommend the passage of the following Resolution:

RE: CONSTRUCTION ENGINEERING SERVICES AGREEMENT RESOLUTION

RESOLUTION

WHEREAS, your Infrastructure Committee, having considered the economic effects of the following project, believes that the best interests of Peoria County will be served by the approval of a Construction Engineering Services Agreement using the County Motor Fuel Tax Fund for:

Construction engineering for improvements to Dirksen Parkway, designated as Section 14-00102-PV, at a cost not to exceed $150,873.42, with Hutchison Engineering, Inc.

NOW THEREFORE BE IT RESOLVED, that the engineering agreement be approved and that the County Administrator be designated as the officer to sign the agreement with Hutchison Engineering, Inc. for construction engineering for improvements to Dirksen Parkway, designated as Section 14-00102-PV; and BE IT FURTHER RESOLVED, that the County Treasurer is hereby authorized to issue checks from the County Motor Fuel Tax Fund in payment for construction engineering services for Section 14-00102-PV. Respectfully Submitted, Infrastructure Committee

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AGENDA Infrastructure Committee - Peoria County, IL

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