In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the County Clerk at (920) 746-2200. Notification 72 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting.

Q:\Committees\IS\Agendas\2013\2013-11-12 ISCM Agenda.docx posted _________________.lv Posted

Agenda – Information Systems Committee County Board Room, 1st Floor Government Center, 421 Nebraska Street, Sturgeon Bay

Tuesday, November 12, 2013

1. Call Meeting to Order 1:00 PM

2. Establish a Quorum – members present 3. Adopt the Agenda 4. Approve the IS Committee Meeting Minutes of October 15, 2013 5. Public Comment 6. Land Information Office (LIO) Coordinator

6.1. Report Balance of County LIO funds 6.2. FYI / Project Update

7. Real Property Listing 7.1. Office Update

7.1.1. 2013 Sales Report 7.1.2. Web Map/Map Coverage’s 7.1.3. Tax Bills

7.2. FYI/Projects 8. Register of Deeds

8.1. Update on filed/recorded documents 8.2. Balance of Redaction account/update 8.3. Review quarterly budget

9. Information Systems 9.1. CATS

9.1.1. Forestville Tower Site status 9.1.2. Town of Union Tower Site status 9.1.3. Sister Bay/Liberty Grove FEMA Grant Status 9.1.4. Verizon Tower on Brussels Hill Site-Status 9.1.5. Review/Approve surplus radio gear to amateur emergency mgt – to Property Committee 9.1.6. Any other actionable Items from CATS 9.1.7. Next scheduled CATS Meeting 11/14/2013 at 8:30 AM

9.2. Old Business 9.2.1. Status Technical Support for local municipalities 9.2.2. Forms automation – Moeller / Ullman – Status

9.3. New Business 9.3.1.1. Approve Password Policy Rewrite 9.3.1.2. Approve NWS maintenance renewal 9.3.1.3. Enigl-Monthly Meeting Calendar on Zooms-info only

9.4. FYI 9.4.1. Circuit Court Project 9.4.2. Jail Security Project 9.4.3. Update on Multiple back end infrastructure upgrades

10. Review Vouchers, Claims and Bills 11. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee.

12. Set Next Regularly Scheduled Meeting Date

13. Adjourn Meeting

*** Please Note: Deviation from order shown may occur ***

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Minutes – Information Systems Committee County Board Room, 1st Floor Government Center, 421 Nebraska Street, Sturgeon Bay

Tuesday, October 15, 2013

1. Call Meeting to Order 1:00 PM Meeting called to order by Chairman Joel Gunnlaugsson at 1:00 pm.

2. Establish a Quorum – members present Members present: Mark Moeller, David Enigl, and David Lienau. Ben Meyer arrived at 1:15 PM. Others present were Tim Ullman, Holly Hanson, Carey Petersilka, Tom Haight, and Deputy County Clerk Linda Viste. Also present were John Clove and Donna Scattergood, Trustees and Zeke Jackson, Administrator for the Village of Sister Bay. Present for part of the meeting was Kelly Hendee, HR Director.

3. Adopt the Agenda

Motion by Lienau, 2nd by Enigl to adopt the agenda. Motion carried. 4. Approve the IS Committee Meeting Minutes of September 10, 2013

Motion by Moeller, 2nd by Enigl to approve IS minutes of September 10, 2013. Motion carried. 5. Public Comment

Lienau introduced the members of the Village of Sister Bay, who were attending the meeting to observe how Door County is “paper less” for County meetings and how our system works as demonstrated by Tim Ullman.

6. Review working draft of the Administrative Manual to provide input to Administrative Committee

(Committee members please bring the hard copy of Administrative Manual you received) IS Director Ullman addressed a couple of items in the Manual that he felt needed clarification.

First addressed was the Administrative Leave for exempt employees and Dept Heads. He questioned if that benefit was still being offered to employees. Hendee replied employees receiving it now are grandfathered in; new employees hired after January 1, 2014, will not be receiving this benefit.

Ullman wanted to stress that the old Policy 318 had been almost “word for word” incorporated into the new manual and felt this was still a very important point of internet use for employees. Privacy issues are lost when using County equipment.

Policy now states any computer purchases should be going thru the IS department and the manual is in sync with this procedure.

Passwords as of January 1, 2014 will need to be updated and the way they are done will be changing.

7. Real Property Listing 7.1. Office Update

7.1.1. 2013 Sales Report Hansen reports 302 sales and 41 splits for August; 266 sales and 88 splits for September.

7.1.2. Web Map/Map Coverage’s Web Map and in-house projects updated thru end of September. Also updated the parcel diminsion, easement and easement test shapefiles for the Web Map.

7.2. FYI/Projects

Forms and envelopes for tax season have been ordered. Met with Lori Kruswick, IS Dept and Treasurer Jay Zahn regarding some minor revisions to tax bill form. Informational meeting with local clerk/treasurers scheduled for October 24, 2013 at 7 PM.

8. Register of Deeds

8.1. Update on filed/recorded documents Update on filed/recorded document

2013 Certified copies for month of September: 2013 Vital Records for month of September: Birth: 79 Birth: 22 Dom Partnership: 0 Marriage: 212 Marriage: 71 Death: 313 Death: 24 VA: 8 VA: 5 Total Fees: $15,959.00 Total: 122

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2013 Documents for month of September:

Documents Recorded: 772 Money to Treasurer: $94,901.80 eRecordings: 93

8.2. Balance of Redaction account/update Balance in Redaction account is $129,884.74

9. Land Information Office (LIO) Coordinator

9.1. Report Balance of County LIO funds

9.2. 2014 WLIP Grant Application

Motion by Moeller, 2nd by Enigl to approve the WLIP Grant Application and send on to County Board. Motion carried. The submission of this application is for a grant in the amount of $9,673 under the WI Land Information Program (WLIP), to be used for aerial imagery acquisition, software maintenance and training.

9.3. FYI / Project Update Haight reports he had 24 people for Web Map pictometry training at the Government Ctr. The Sheriff’s Dept

and the City would also like to partake in this training. Haight stated he also set-up a number of users with a username and password for accessing Pictometry On-Line (viewing aerial imagery with access to tools).

Web Map had Managed Forest Program layer updated, and now includes old orchard map history. 10. Information Systems

10.1. CATS 10.1.1. Forestville Tower Site status

Ullman reports the tower is 90-95% complete; power is hooked up, generator has been tested and the fencing is up. The FEMA grant will handle the expenses for some of the radio gear and hopefully the microwave link. Access to the road gate still needs some attention from the Highway Dept.

10.1.2. Town of Union Tower Site status

Union site has settled the easement dispute and WPS has run power as of October 8, 2013. Kewaunee County is putting their radio gear together to install on the tower. Work at both sites for landscaping and ground flattening will need ti be done by the County.

10.1.3. Sister Bay/Liberty Grove FEMA Grant Status

Sister Bay/Liberty Grove FEMA Grant project is in the RFP planning stage. Most of the effort is currently in trying to coordinate radio frequencies across all sites used for simulcast paging. The licensing for simulcast paging is hung up with the FCC, which has been shut down because of the Federal Government. Until we get the approval of the FCC on the licensed frequencies, the RFP’can’t go out. Timing of all of this is crucial to meet the May, 2014 deadline for use of this Grant. Chris Hecht is diligently monitoring this situation and is already on top of this and will request an extension if he feels it is necessary.

10.1.4. Verizon Tower on Brussels Hill Site-Status

Verizon has the County version of the land lease contract, and long term use contract. Corp Counsel Thomas has put together a contract and Verizon is looking it over. If all goes well, Verizon is in agreement with the County contract terms, this could go to County Board in October; it is in Verizon’s court.

10.1.5. Review/Approve surplus radio gear to amateur emergency mgt – to Property Committee

Motion by Lienau, 2nd by Moeller to approve a resolution allowing the Amateur Emergency Management Group to receive any surplus radio gear that has no commercial value to the County for their use. This resolution would first go to the CATS Committee for approval and then pass on to the IS Committee with final approval at the Property Committee. Motion carried.

10.1.6. Any other actionable Items from CATS

Nothing to report

Land Modernization Balance: 213,955.23 LIO Internet Balance: 32,508.41 Total Land Modernization and LIO Internet Balance: 246,463.64 GIS Fees Collected to Date 1,751.00

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10.1.7. Next scheduled CATS Meeting 11/14/2013 at 1 PM

10.2. Old Business 10.2.1. Status Technical Support for local municipalities

Village of Sister Bay officials attended today’s meeting and Ullman showed them some of the abilities of our system in hopes of bringing them on board with the County for Technical Support.

Sevastopol has not been in contact with the County recently. Sturgeon Bay Schools are doing well. City of Sturgeon Bay has not had any problems.

10.2.2. Forms automation – Moeller / Ullman – Status

Mark Moeller and Ullman will be attending Winnebago County’s IS meeting in Oshkosh on October 21st to

demonstrate the technology Door County is using with committee meetings.

10.3. New Business 10.3.1. General informational discussion/Information for ISC members on our aging Ethernet switch

infrastructure and the move to multiple device support for mobile employees. There’s an App for that…Right?

Ullman updated the committee on future expenses that are going to be coming up in the next couple of budget processes. Although wireless technology is heavily used by many clients today, the back end switching for these devices is in need of an update or complete overhaul in some of the County/City or School District buildings. In order for the Government Center and the Justice Center to be current, monies may need to be budgeted accordingly in the annual CIP or regular budget process. Costs for these upgrades are going to be significant. Ullman and staff will start working thru a network assessment as time allows. At this time FYI only.

10.4. FYI

10.4.1. Circuit Court Project Ullman states this project has been put on hold for now.

10.4.2. Jail Security Project

Ullman states this project has been put on hold for now.

10.4.3. Multiple back end infrastructure upgrades Ullman gave a brief update on what the office personnel has been working on.

11. Review Vouchers, Claims and Bills

12. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee. None

13. Set Next Regularly Scheduled Meeting Date Next meeting will be Tuesday, November 12, 2013 at 1:00 PM in the County Board Room.

14. Adjourn Meeting

Motion by Moeller, 2nd by Enigl to adjourn. Motion carried. Time: 2:24 PM. Recorded by Deputy County Clerk, Linda Viste

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Door County Land Information Office

LIO Accounts Report

7-Nov-2013

A/C 100.32117 & 32118 2013Beginning Balance Land Modernization 205,395.37$ Computerized Internet 32,376.24$

Revenues:100.13.xxxxx

LIO Training Grant (43253) 300.00$ WLIP Base Budget Grant (43254) -$ Interest (48111) 185.76$ Land Modernization (48342) 52,914.00$ LIO Internet (48343) 16,958.00$ LIO Misc Revenues (48344) 1,899.00$

Total Funds Available 310,028.37$

Expenditures:100.13.1730.xxxxx

Land Modernization Exp (52122) 19,871.73$ LIO Internet Exp (52126) 16,215.83$ Software Maintenance (52302) 14,791.54$ Membership Dues (52402) 100.00$ Conference Fees & Training (54101) 490.00$ Mileage, Meals, Lodging (54102) 519.29$ Training (58116) -$ Department Outlay (69901) 7,440.18$

Total Expenditures 59,428.57$

Land Modernization Balance 217,481.39$ LIO Internet Balance 33,118.41$

Total LIO Modernization Funds 250,599.80$

GIS Fees Collected Year-to-Date 1,801.00$

(100.13.46105.04112)

11/7/2013_9:13 AMLIO_Accounts Report_2013monthlyS.M.Scalish, Finance Director

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