GP – 1

Agenda

General Purposes Committee

Anderson Room, City Hall 6911 No. 3 Road

Monday, June 16, 2014 4:00 p.m.

Pg. # ITEM

MINUTES GP-4 Motion to adopt the minutes of the meeting of the General Purposes

Committee held on Monday, June 2, 2014.

FINANCE AND CORPORATE SERVICES DEPARTMENT 1. TAKIFUGU JAPANESE RESTAURANT LTD. UNIT 133 - 4800 NO. 3

ROAD (File Ref. No. 12-8275-05) (REDMS No. 4232054)

GP-7 See Page GP-7 for full report

Designated Speaker: Glenn McLaughlin

STAFF RECOMMENDATION

That the application from Takifugu Japanese Restaurant Ltd., for an amendment to increase their hours of liquor service under Food Primary Liquor Licence No. 047295 from Monday to Saturday 11:00 a.m. to 1:00 a.m. and Sunday 11:00 a.m. to Midnight to Monday to Saturday 11:00 a.m. to 2:00 a.m. and Sunday 11:00 a.m. to 1:00 a.m., be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:

(1) Council supports the amendment for an increase in liquor service hours as the increase will not have a significant impact on the community.

General Purposes Committee Agenda – Monday, June 16, 2014 Pg. # ITEM

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(2) Council’s comments on the prescribed criteria (set out in Section 53 of the Liquor Control and Licensing Regulations) are as follows:

(a) The potential for additional noise and traffic in the area was considered.

(b) The impact on the community was assessed through a community consultation process.

(c) Given that there has been no history of non-compliance with the operation, the amendment to permit extended hours of liquor service under the Food Primary Liquor Licence should not change the establishment such that it is operated contrary to its primary purpose.

(3) As the operation of a licenced establishment may affect nearby residents the City gathered the view of the residents as follows:

(a) Property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application, providing instructions on how community comments or concerns could be submitted.

(b) Signage was posted at the subject property and three public notices were published in a local newspaper. This signage and notice provided information on the application and instructions on how community comments or concerns could be submitted.

(4) Council’s comments and recommendations respecting the views of the residents are as follows:

(a) That based on the number of letters sent and the lack of response received from all public notifications, Council considers that the amendments are acceptable to the majority of the residents in the area and the community.

COMMUNITY SERVICES & ENGINEERING & PUBLIC WORKS DEPARTMENTS

2. GUIDING PRINCIPLES AND OPTIONS FOR CONFIGURATION OF

KEY PROGRAM ELEMENTS FOR MINORU RECREATION COMPLEX (File Ref. No. 06-2052-55-01) (REDMS No. 4237467 v. 12)

GP-13 See Page GP-13 for full report

Designated Speakers: Serena Lusk and Jim Young

General Purposes Committee Agenda – Monday, June 16, 2014 Pg. # ITEM

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STAFF RECOMMENDATION

That:

(1) the Guiding Principles as described in attachment 1 of the staff report titled, Guiding Principles and Options for Configuration of Key Program Elements for Minoru Recreation Complex, dated May 30, 2014, from the Senior Manager, Recreation and Sport Services and the Senior Manager, Project Development, be endorsed; and

(2) Option 2 as described in the staff report titled Guiding Principles and Options for Configuration of Key Program Elements for Minoru Recreation Complex, dated May 30, 2014 from the Senior Manager, Recreation and Sport Services and the Senior Manager, Project Development, be endorsed.

COMMUNITY SERVICES DEPARTMENT 3. SHIPS TO SHORE 2014 UPDATE/FIREWORKS

(File Ref. No.) (REDMS No.)

GP-23 See Page GP-23 for full report

Designated Speaker: Mike Redpath

STAFF RECOMMENDATION

That the staff memorandum titled Ships to Shore 2014 Update/Fireworks, dated June 13, 2014, from the General Manager, Community Services, be received for information.

ADJOURNMENT

Date:

Place:

Present:

City of Richmond

General Purposes Committee

Monday, June 2,2014

Anderson Room Richmond City Hall

Mayor Malcolm D. Brodie, Chair Councillor Chak Au Councillor Linda Barnes Councillor Derek Dang Councillor Evelina Halsey-Brandt Councillor Ken Johnston Councillor Bill McNulty Councillor Linda McPhail Councillor Harold Steves

Minutes

Call to Order: The Chair called the meeting to order at 4:00 p.m.

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AGENDA ADDITION

It was moved and seconded That "Washroom Facilities at the Britannia Heritage Shipyards Seine Net Loft" be added to the agenda as Item 1A.

CARRIED

MINUTES

It was moved and seconded That the minutes of the meeting of the General Purposes Committee held on Tuesday, May 20,2014, be adopted as circulated.

CARRIED

1.

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General Purposes Committee Monday, June 2,2014

FINANCE AND CORPORATE SERVICES DEPARTMENT

1. REVIEW OF SIDEWALK VENDING SERVICES PILOT PROJECT (File Ref. No. 10-6360-03-04) (REDMS No. 4168379 v.2)

Discussion ensued regarding (i) maximum sidewalk vending licences, (ii) preferable locations for sidewalk vending operations, and (iii) developing categories and guidelines to attract services that would maintain and enhance the quality of life in Richmond.

In reply to queries from Committee, Cecilia Achiam, Director, Administration and Compliance, accompanied by Aida Sayson, Manager, Corporate Compliance, advised that the pilot site at No. 3 Road and Westminster Highway posed access and size concerns for the vending services, and that, pending Council's direction, staff will be holding discussions, including preferred locations, with approximately six interested parties. It was noted that staff would work directly with the applicant to find a suitable location that would not be in direct competition to existing business within the area and that Council approval would be required.

It was moved and seconded That a Mobile Vending Program on City-owned or City-controlled property be endorsed as an ongoing City initiative.

The question on the motion was not called as in response to a query from Committee regarding the use of local, organic, and non-genetically modified product, Ms. Achiam advised that specifics with regard to the use of local B.C. product was included in the Expression of Interest. Committee requested that staff confirm whether the existing sidewalk venders were using local product. The question on the motion was then called and it was CARRIED.

lA. WASHROOMS AT THE BRITANNIA HERITAGE SHIPYARD SEINE NET LOFT (File Ref. No.)

It was moved and seconded That the provision of washroom facilities in the Seine Net Loft and Phoenix Gil/net Loft be referred to staff to explore options.

The question on the referral was not called as Committee directed staff to examine the washroom requirements for the entire Britannia Shipyard site. The question on the referral was then called and it was CARRIED.

2.

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General Purposes Committee Monday, June 2, 2014

ADJOURNMENT

It was moved and seconded That the meeting adjourn (4:15 p.m.).

Mayor Malcolm D. Brodie Chair

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, June 2,2014.

Heather Howey Committee Clerk

3. GP - 6

To:

From:

Re:

City of Richmond

General Purposes Committee

W. Glenn McLaughlin Chief Licence Inspector & Risk Manager

Takifugu Japanese Restaurant Ltd. Unit 133 - 4800 No.3 Road

Report to Committee

Date: May 14, 2014

File: 12-8275-05/2014-Vol 01

Staff Recommendation

That the application from Takifugu Japanese Restaurant Ltd., for an amendment to increase their hours of liquor service under Food Primary Liquor Licence No. 047295 from Monday to Saturday 11 :00 a.m. to 1 :00 a.m. and Sunday 11 :00 a.m. to Midnight to Monday to Saturday 11 :00 a.m. to 2:00 a.m. and Sunday 11 :00 a.m. to 1 :00 a.m., be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:

4232054

1. Council supports the amendment for an increase in liquor service hours as the increase will not have a significant impact on the community.

2. Council's comments on the prescribed criteria (set out in Section 53 ofthe Liquor Control and Licensing Regulations) are as follows:

a. The potential for additional noise and traffic in the area was considered.

b. The impact on the community was assessed through a community consultation process.

c. Given that there has been no history of non-compliance with the operation, the amendment to permit extended hours ofliquor service under the Food Primary Liquor Licence should not change the establishment such that it is operated contrary to its primary purpose.

3. As the operation of a licenced establishment may affect nearby residents the City gathered the view of the residents as follows:

a. Property owners and businesses within a 50 metre radius ofthe subject property were contacted by letter detailing the application, providing instructions on how community comments or concerns could be submitted.

b. Signage was posted at the subject property and three public notices were published in a local newspaper. This signage and notice provided information on the application and instructions on how community comments or concerns could be submitted.

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4. Council's comments and recommendations respecting the views of the residents are as follows:

a. That based on the number ofletters sent and the lack of response received from all public notifications, Council considers that the amendments are acceptable to the majority of the residents in the area and the community.

- ",

W. G enn McLaughlin Chief Licence Inspector & Risk Manager (604-276-4136)

Att. 1

REPORT CONCURRENCE

CONCURRENCE OF GENERAL MANAGER

REVIEWED BY STAFF REPORT I AGENDA REVIEW SUBCOMMITTEE

INITIALS:

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Staff Report

Origin

The Provincial Liquor Control and Licensing Branch (LCLB) issues licences in accordance with the Liquor Control and Licensing Act (the "Act") and the Regulations made pursuant to the Act.

This report deals with an amendment to an application submitted to LCLB and to the City of Richmond by Takifugu Japanese Restaurant Ltd. (the "Applicant") for the following amendment to its Food Primary Liquor Licence No. 047295;

Change the hours ofliquor sales/rom Monday to Saturday 11 :00 a.m. to 1 :00 a.m. and Sunday 11 :00 a.m. to Midnight to Monday to Saturday 11 :00 a.m. to 2:00 a.m. and Sunday 11 :00 a.m. to 1 :00 a.m.

There is no entertainment proposed.

Local Government has been given the opportunity to provide comments and recommendations to the LCLB with respect to liquor licence applications and amendments. For amendments to Food Primary licences, the process requires Local Government to provide comments with respect to the following criteria:

• the potential for noise • the impact on the community, and • whether the amendment may result in the establishment being operated in a manner that

is contrary to its primary purpose.

Analysis

The Applicant has been operating a restaurant offering a Japanese Izakaya cuisine menu with a Food Primary Liquor Licence since April of 201 O. The restaurant has an approved occupancy of 74 persons.

The zoning for the property is Auto-Oriented Commercial (CA) and the business use of a restaurant is consistent with the permitted uses for this zoning district. The restaurant is situated within a commercial shopping complex, where there are several other eateries, retail shops and personal services that cater to the day to day needs of the general public.

The Applicant is requesting the extended hours of service in order to offer liquor service to workers of neighbouring businesses who come in after 11 p.m. for a late night dinner Isnack and would like to have a drink with their meal.

Summary of Application and Comments

The City's process for reviewing applications for liquor related permits is prescribed by the Development Application Fee's Bylaw No. 8951, which under section 1.8.1 calls for

1.8.1 Every applicant seeking approval from the City in connection with:

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May 14,2014

(a)

- 4 -

a licence to serve liquor under the Liquor Control and Licensing Act and Regulations; or

(b) any of the following in relation to an existing licence to serve liquor: (i) addition of a patio; (ii) relocation of a licence; (iii) change or hours; or (iv) patron participation

must proceed in accordance with subsection 1.8.2.

1.8.2 Pursuant to an application under subsection 1.8.1, every applicant must:

(b) post and maintain on the subject property a clearly visible sign which indicates: (i) type of licence or amendment application; (ii) proposed person capacity; (iii) type of entertainment (if application is for patron participation

entertainment); and (iv) proposed hours ofliquor service; and

( c) publish a notice in at least three consecutive editions of a newspaper that is distributed at least weekly in the area affected by the application, providing the same information required in subsection 1.8 .2(b) above.

The required signage was posted on April 5, 2014, and the three ads were verified as being published in the local newspaper on April 11, April 16, and April 18, 2014.

In addition to the advertised public notice requirements set out in Section 1.8.2, staff have adapted from a prior bylaw requirement, the process of the City sending letters to businesses, residents and property owners within a 50-metre radius of the establishment (Attachment 1). This letter provides details of the proposed liquor licence application and requests the public to communicate any concerns to the City.

There are 15 property parcels within the consultation area. On April 9, 2014, letters were sent to 195 businesses, residents and property owners to gather their view on the application. Forty-one letters were returned as undeliverable.

All public consultations ended May 9,2014, and no responses were received from the pUblic.

Potential for Noise

Staff believe that there would be no noticeable increase in noise if the additional hours ofliquor service were supported.

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Potential for Impact on the Community

Any typical potential impacts associated with extended hours of liquor sales such as drinking and driving, criminal activity and late-night traffic are not expected to be unduly increased with this amendment and taking into account the lack of response from those contacted in the consultation area and no responses from the city-wide public notifications, staff feel that the endorsement of the application is warranted.

Potential to operate contrary to its primary purpose

Staff is of the opinion that due to a lack of any non-compliance issues related to the operation of this business, there would be minimal potential of the business being operated in a manner that would be contrary to its primary purpose as a food establishment.

Other agency comments

As part of the review process, staff requested comments from Vancouver Coastal Health, Richmond RCMP, Richmond Fire-Rescue, Richmond Joint Task Force, the City Building Permit and Business Licence Departments. These agencies generally provide comments on the compliance history of the Applicant's operations and premises.

No objections to the application were received from any of the above mentioned agencies and divisions.

Financial Impact

None

Conclusion

Following the public consultation period, staff reviewed the Food Primary Licence Amendment application against the legislated review criteria and recommends Council support the amendment to increase liquor service hours as the amendment is not expected to increase noise or have a negative impact on the community.

$ ervisor Business Licence 04-276-4155)

JMH:jmh

Att. 1: Site Map

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City of Richmond

133 - 4800 NO.3 Road

ATTACHMENT 1

Original Date: 05/15/14

Revision Date:

Note: Dimensions are in METRES

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To:

City of Richmond

Report to Committee

General Purposes Committee Date: May 30, 2014

From: Serena Lusk File: 06-2052-55-01Nol 01

Re:

Senior Manager, Recreation and Sport Services

Jim V. Young, P. Eng Senior Manager, Project Development

Guiding Principles and Options for Configuration of Key Program Elements for Minoru Recreation Complex

Staff Recommendation

That:

1. The Guiding Principles as described in attachment 1 of the report, "Guiding Principles and Options for Configuration of Key Program Elements for Minoru Recreation Complex," dated May 30, 2014 from the Senior Manager, Recreation and Sport Services and the Senior Manager, Project Development, be endorsed.

2. Option 2 as described in the report, "Guiding Principles and Options for Configuration of Key Program Elements for Minoru Recreation Complex," dated May 30, 2014 from the Senior Manager, Recreation and Sport Services and the Senior Manager, Project Development, be endorsed.

~A/~ Serena Lusk Jim V. Young, P. Eng. Senior Manager, Recreation and Sport Services (604-233-3344)

Senior Manager, Project Development (604-247-4610)

Art. 2

ROUTED TO:

Community Social Development Parks Services

REVIEWED BY STAFF REPORT I AGENDA REVIEW SUBCOMMITTEE

4237467

REPORT CONCURRENCE

CONCURRENCE CONCURRENCE OF GENERAL MANAGER

INITIALS:

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Staff Report

Origin

On November 12,2013, Council made the following resolution:

The following Major Capital Facilities Program Phase 1 projects be endorsed and included in the City's 2014 budget process for Council consideration and described in the staff report titled, "Major Capital Facilities Program Phase 1, " dated May 31, 2013 from the Director, Engineering:

a. A co-located Aquatics and Older Adults' Centre at Minoru 2 Field in Minoru Park (as shown in Attachments 4 & 5 and described in the staff report titled, "Minoru Older Adults and Aquatic Centre Site Selection, " dated October 30, 2013 from the General Manager, Community Services and the General Manager, Engineering & Public Works.

Council subsequently approved the following items related to the project:

a. Capital budget (December 9, 2013); b. Award of Architectural and Engineering Services (March 10, 2014); and c. Public Engagement Plan including establishment of stakeholder and building advisory

committees (March 10,2014).

Work on implementing all elements of the project has been ongoing since Council approvals were received.

To maintain the overall project schedule including opening a new Minoru Older Adults Centre and Aquatic Centre in the fall of 20 17, it is expected that additional Council approvals will be sought for the following future milestone decisions in 2014:

a. Functional Space Program - July 2014 b. Form and Character - October 2014

The purpose of this report is to seek Council's endorsement of the guiding principles for the project and receive direction on the most appropriate configuration of the key program elements in order to allow a detailed functional space program to be developed for Council's consideration.

Background

The November 2013 Council resolution referred to a co-located aquatic and older adults centre. This option was further described in the report as a facility that would include the aquatic centre, older adults centre and the Minoru Pavilion. The Pavilion was added to the program because the selected site would require the demolition of this facility.

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Since approval of the capital program by Council, the following work has occurred on the project:

Site Enabling Works

• Award of Architectural and Engineering Services is completed.

• Tenders have been received for temporary relocation of the electrical controls currently located in the Pavilion.

• Tenders have been received for supply and installation of temporary washrooms, change rooms and storage space.

• Arrangements have been made to cut and cap the existing waterrnain that is currently in the proposed Older Adults Centre and Aquatic Centre building footprint.

• Tender preparation for turf removal, pavilion demolition and pre-load installation is in progress.

Field Relocation Project

• Award of the field relocation design/build contract and supply of artificial turf has been completed.

• Design/build process is underway with completion anticipated for October 2014.

Programming/Space Planning

• Stakeholder and Building Technical Advisory committees have been established.

• Meetings with nine community stakeholder groups occurred during April 2014.

• Development of preliminary programming and space allocation plans are underway.

Analysis

Guiding Principles

The proposed guiding principles for this project were developed based on a review of best practises and trends in recreation facilities, preliminary work done on the project to date and feedback received during the initial stakeholder consultation process.

In particular, the current trend in recreation facility design is towards facilities where space is designed for multiple uses and users. Through programming, spaces are then allocated to specific uses or users. Trends around services to older adults point to providing neighbourhood­based services to allow older adults to 'age in place'. Centralized services then provide support and leadership but do not need to meet all community needs in one location.

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The proposed Guiding Principles (Attachment 1) are as follows:

1. Be Exceptional

Design and build an iconic, innovative and well-functioning centre for aquatics, older adults and community sport development that creates a sense of place and speaks to its surroundings.

2. Be Sustainable

Reflect sustainability principles through all stages of the project:

• Financial- Deliver the project on time and on budget.

• Social- Ensure decisions are transparent, responsive to community input and contribute to community development through public engagement.

• Environmental - Consider options for construction and future operations that deliver exceptional energy management and improve and respect the natural environment.

3. Be Accessible

Prioritize cultural and physical accessibility and ensure spaces and places are designed with all aspects of accessibility in mind.

4. Be" A Centre of Excellence" for Active Living and Wellness

Demonstrate that Richmond is the best place for residents to play, live a long and healthy active life, raise their family and achieve their highest potential by reflecting a "Sport for Life" model.

5. Be Synergistic

Take advantage of the opportunity to create synergy among users and uses while being sensitive to unique needs. Ensure multi-purpose spaces facilitate excellence and ensure appropriate, dedicated spaces are available where needed.

6. Be Connected

Improve the urban realm and respect the history and uses in Minoru Park while integrating public art, transportation, circulation improvements and connections to the outdoors and nature to benefit all visitors to the Civic Precinct.

These guiding principles are intended to provide overall direction in the program development, design, construction methodology and eventual operations. They are applicable to any of the potential configuration options described in the remainder of the report.

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Configuration Options

On November 12,2013 Council approved funding of $79.6 million plus a multi-project contingency to design and construct a new aquatics centre, older adults centre and to replace Minoru Pavilion. The funding request was based on a co-located facility with area allocations of 68,000 ft2 for aquatics, 33 ,000 ft2 for older adults and 8,000 ft2 for the pavilion (109,000 ft2 total area). The November 12, 2013 report also noted that any changes to these areas would necessitate a revision to the approved budget.

Since that report, additional configuration options have been identified for Council ' s consideration. These options have been prepared on the basis of the previously approved Council reports.

Option 1

OLDER ADULTS

.. AQUATIC

..

Three separate buildings, each with their own entry, systems and envelope.

Option 1 represents three discrete buildings for each major program element. As confirmed by the City's construction manager, the building area that can be constructed under the fixed budget of $79.6 million plus contingency is reduced by approximately 10% to 15% - instead of a 109,000 ft2 co-located building, three buildings would comprise a reduced area range of93,000 ft2 to 98,000 ft2.

Along with square footage, programmable area with three discrete buildings is also reduced given the increase in support space needs such as individual reception spaces for each building, separate mechanical and electrical rooms for each building and circulation space needs for each building.

Pros: • Use of spaces is clearly defined and designed to meet specific needs. • The need for cooperation among users is limited so operating relationships are clear. • Tenant spaces can be rented to tenants specifically serving the key market in each

building.

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Cons: • Overall square footage and programmable space are not as high as they would be in a

shared space. • Building support functions are duplicated over multiple facilities. • Three discrete buildings create a larger footprint on the site and reduce the available open

space. • Operating cost efficiencies are not achieved in areas such as staffing, cleaning,

maintenance, heating and cooling.

Option 2

.. One building with dedicated functional areas, integrated program spaces and shared support services .

Option 2 represents a single building with portions of the space allocated to more than one of the key program elements. For example, some rooms may be used for the older adults centre during the day and aquatic centre uses in the evening increasing the intensity of use and, potentially, operating revenues. A building with an area of approximately 109,000 ft2 can be constructed within the approved budget using this option. Programmable spaces can be maximized through multi-user rooms while specific user needs for spaces such as games rooms, art studio and volunteer spaces, can be accounted for in dedicated spaces.

In this option, shared spaces are expected to be:

• Changerooms • Washrooms • Reception/Front of House • Staff Areas • Commercial Kitchen/Food Services • Storage • Back of house functions such as

loading areas and waste management

• Fitness Centre • Some multi-purpose rooms • Lobby • Support Spaces (hallways,

access/egress, elevators) • Mechanical/Electrical/IT Rooms

All other spaces are expected to be dedicated to each of the three program areas - older adults, aquatics, and pavilion. The functional space program will further define separate and dedicated spaces.

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Pros: • Programmable space is maximized as there is no duplication of support spaces and multi­

function spaces can be allocated through programming. • Flexibility to respond to changes in demographics or community needs is maintained. • Consistent with trends and best practises in recreation facility design.

Cons: • The need for cooperation among user groups and individual users is high. • Spaces are not clearly defined and some compromises in individual program needs may

be required.

Option 3

AQUATIC

One building with a shared entry and envelope. Programs are fully separated but support spaces are shared. ~

Option 3 represents a co-located, single building with assigned spaces specific to aquatics, older adults and the pavilion. The building area of 109,000 ff is achievable within the approved budget.

Programmable space under this option would be less than in Option 2 due to the need to duplicate some functions for each program element.

In this option, shared spaces would likely include the following program elements:

• Staff Areas • Storage • Commercial Kitchen • Back of house functions such as loading areas and waste management • Mechanical/Electrical/IT Rooms

All other spaces are anticipated to be dedicated to each of the individual program elements in this option.

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Pros: • Programmable space is greater than it would be with three separate buildings because

support spaces are shared. .. Changes could be made in the future to building functions as demographics and

community need change. • Tenant spaces can be designed to serve multiple markets and revenue can be maximized.

Cons: • Because spaces are designed for specific uses, future flexibility is limited somewhat. • User groups and individuals must cooperate around items such as facility operating costs.

Evaluation

Staff developed criteria to evaluate each option. The criteria and evaluation table is included as Attachment 2 to this report.

Option 2 is recommended as it provides for the least duplication of support spaces therefore increasing the programmable space available to all users. It is also consistent with trends and best practices and provides the most flexibility to the City for the future as needs and demographics change.

Option 2 provides an opportunity, through future programming and operating agreements, to assign spaces where it makes sense to individual user groups. A collaborative framework for planning will assist in ensuring that spaces are designed and operated in a manner that meets current and future stakeholder needs.

Financial Impact

There is no financial impact.

Conclusion

Endorsing the guiding principles and Option 2 for configuration of the key program elements will provide direction for the project team to continue its work towards completing the functional space program for Council's consideration.

Serena Lusk Senior Manager, Recreation and Sport Services (604-233-3344)

Att. 1: Guiding Principles Att. 2: Option Evaluation

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Jim V. Young, P. Eng Senior Manager, Project Development (604-247-4610)

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LfL.J 1't0 /

ATIACHMENT 1

Minora Recreation Complex Glliding Principles: 1. BE EXCEPTIONAL

Design and build an extraordinary, innovative and well-functioning centre for aquatics, older adults and community sport development that creates a sense of place and speaks to its surroundings.

2. BE SUSTAINABLE Reflect sustainability principles through all stages of the project

0 : o eo

FINANCIAL - Deliver the project on time and on budget

SOCIAL - Ensure decisions are transparent, responsive to community input and contribute to community development through public engagement

ENVIRONMENTAL - consider options for construction and operations that deliver exceptional energy management and improve and respect the natural environment.

3. BE ACCESSIBLE Prioritize cultural and physical accessibility and ensure spaces/ places are designed with all aspects of accessibility in mind.

4. BE "A CENTRE OF EXCELLENCE FOR ACTIVE LIVING AND WELLNESS"

Demonstrate that Richmond is the best place for residents to play, live a long and healthy active life, raise their family and achieve their highest potential by reflecting a 'Sport for Life' model.

5. BE SYNERGISTIC Take advantage ofthe opportunity to create synergy among users and uses while being sensitive to unique needs. Ensure mUlti-purpose spaces facilitate excellence and ensure appropriate, dedicated spaces are available where needed.

6. BE CONNECTED Improve the urban realm and respect the history and uses in Minoru Park while integrating public art, t ransportation, circulation improvements and connections to the outdoors and nature to benefit all visitors to the Oivic Precinct.

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May 30, 2014 - 1 ° -ATTACHMENT 2

Option Evaluation

Comparison factors that assisted in evaluating each configuration option are listed below:

1.

2. 3. 4. 5. 6. 7. 8.

1. Ratio of programmable space to circulation and support spaces II What is the amount of space needed for circulation and support versus the space

available to users for programming?

2. Intensity of use of programmable spaces • How available are spaces for use at all times of day and to multiple users or uses?

3. Operating costs • How are similar uses connected to allow for efficiencies in operating cost items such

as staffing, cleaning, maintenance, heating and cooling?

4. Consistency with trends and best practises • How consistent is the building configuration with general recreation trends and those

related to the key program elements?

5. Provision for future flexibility • How flexible is the facility(s) to change as community needs and demographics

change?

6. Ease of cooperation • How much cooperation and coordination among users will be required to ensure

programs and services are successful?

7. Opportunity for revenue generation • How much visibility and market will the facility(s) provide to create revenue

generating opportunities for the City and tenants?

8. Maximization of open space II What level of impact will the building configuration have on the availability of open

space on the site?

Table 1: Comparison of Configuration Options

Option 1 Option 2 Option 3 Ratio of programmable space to Low High Medium circulation and support space Intensity of use of programmable Spaces Medium High High Operating efficiencies Medium High High Consistency with best practises Low High Medium Provision for future flexibility Low High Medium Ease of cooperation High Medium Medium Opportunity for revenue generation Low High High Maximization of open space Low High High

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City of Richmond

To: Mayor and Councillors

From: Dave Semple General Manager, Community Services

Re: Ships to Shore 2014 Update/Fireworks

Memorandum Community Services Department

Date: June 13, 2014

File: 11-7400-20-STSH1/2014-Vol 01

At the June 10, 2014 Community Safety Committee meeting, staff received the following referral and request for information:

"That the proposed fireworks presentation in association with the Ships to Shore Steves ton 2014 event be referred to staff in order to provide further information and report to the Monday, June 16, 2014 General Purposes Committee meeting. "

The purpose ofthls memo is in response to the above referral and to provide information on the 2014 Ships to Shore celebrations.

The 2014 event will provide public viewing and boarding which is detailed in the program (Attachment 1) at Imperial Landing and Britannia Shipyard. The event hours are as follows:

• Sunday, June 29,2014 from 11:00 a.m. - 6:00 p.m. • Monday, June 30, 2014 from 11:00 a.m. - 6:00 p.m. • Tuesday, July 1, 2014 from 12:00 p.m. - 6:00 p.m.

Canada Day Ships to Shore, Britannia 12Sth Water Based Fireworks Display: In celebration of Britannia Shipyards 125th Anniversary, it is proposed that this year's event will have a brief 13 minute fireworks presentation on the water, off of a barge, located at Imperial Landing. The fireworks presentation is proposed to take place at 10:15 p.m. on Tuesday, July 1, 2014 to be viewed along the Steveston Channel waterfront. The linear venue along the Steveston waterfront presents multiple viewing opportunities and exits to the street for attendees to the event as opposed to one concentration at a park site.

Coordination with RCMP, Richmond Fire Rescue (RFR), the Steveston Harbour Authority, Royal Canadian Marine Search and Rescue (RCMSAR), Port Metro Vancouver, YVR, BC Ambulance Service (BCAS), and the 2014 event planning team has occurred to develop a safety and security plan for both on the water and land to ensure event coordination and event safety and security.

In addition to the RCMP and RFR safety and security plans, as in previous years, an integrated Safety and Security Plan for Ships to Shore and the Salmon Festival has been prepared. In an effort to further ensure a safe environment a dedicated Fireworks Safety Plan has been created that includes an Integrated Incident Command, risk assessments and requirements for the fireworks company to follow the City of Richmond fireworks permit safety requirements. The Event Commanders from RFR, BCAS, and RCMP will be situated in the command post. RCMP and RCMSAR will be situated in water. The command vehicle will be in operation and the emergency channel will be monitored through the command vehicle. In the event

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June 13,2014 - 2 -

of an emergency, the incident command will analyze the situation and use the resources on shift to address any concerns as per the operational plan.

Ships in Attendance: 1. Adventuress-GaffTopsail Schooner from Port Townsend, W A 2. HMCS Oriole-Marconi Ketch, Royal Canadian Navy vessel from Victoria, BC 3. Two HMCS Orca Patrollers-Steel-hulled Royal Canadian Navy Training Tenders vessels from

Victoria, BC 4. Zodiac-Schooner from Port Townsend, W A 5. Canadian Coast Guard Hovercraft-Vancouver, BC 6. Gaia-Gaff-rigged Ketch from Vancouver, BC 7. Merrie Ellen-Gaff-rigged Schooner from Vancouver, BC 8. Silver Ann-Gillnetter from Richmond, BC 9. Munin-Viking Longboat from Vancouver, BC 10. Crystal S-Gilnetterrrroller from Scotch Pond, Richmond, BC 11. P - 619-US Navy Aircraft rescue boat from New Westminster, BC 12. Steveston Lifeboat-from Richmond, BC 13. Western Star-Historical fishing vessel from Richmond, BC 14. R.C.M.S.A.R Jimmy Ng and B.R. Hastings from Richmond, BC

Council Event Accreditation and Passes: Council event accreditation and packages will be provided to Council by Thursday, June 26,2014.

Ships to Shore Reception: The Ships to Shore Reception (Attachment 2) is scheduled for Sunday, June 29, 2014 at the Seine Net Loft building at Britannia Heritage Shipyard. Doors open at 6:30 p.m. and greetings/dinner commence at 7:00 p.m. Please RSVP to salmonbbq@richmond.ca or to Dee Bowley-Cowan directly at 604-718-8044 or dbowley@richmond.ca.

lfyou have any questions or if you require further information about the Ships to Shore 2014 event, Mike Redpath, Senior Manager, Parks and/or Dee Bowley-Cowan, Acting, Britannia Site Supervisor will be available for any questions at the General Purposes Committee meeting on Monday, June 16th

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Dave Semple General Manager, Community Services

Att.2

pc: SMT Mike Redpath, Senior Manager, Parks Renny Nesset, OlC John McGowan, Fire Chief Ted Townsend, Senior Manager, Corporate Communications Marie Fenwick, Manager, Parks Programs Dee Bowley-Cowan, Acting - Britannia Site Supervisor

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TO SHORE STEVESTON 2014

Mayor Malcolm Brodie and Richmond City Councillors

invite you to attend

SHIPS TO SHORE RECEPTION

SUNDAY, JUNE 29, 2014

6:30 P.M ., DOORS OPEN

7:00 P.M., GREETINGS AND DINNER

at the Britannia Heritage Shipyard Seine Net Loft building 5180 Westwater Drive

Please RSVP by Monday, June 23

by phone 604-244-1208 or by email tosalmonbbq@richmond.ca

@ BRITANNIA 1.25 YEARS ' .. 1f)'/5. ~ BRITANNIA C coastcapltaL QM/FM ~ SHIPYARDS __ ,AVON O'

HERITAGE SHIPYARD 1889-2014,. c GotdSeat

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Attachment 2

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