AGENDA For the Regular Meeting of the Council of the ... 2-18 Council Agenda.pdf · Consent Agenda...

Please Note: Cellular phones/pagers must be switched to the non-audible function during this meeting.

AGENDA For the Regular Meeting of the

Council of the Municipality of West Grey To be Held on Monday, April 2, 2018 at 9:00 a.m.

At the Council Chambers – West Grey Municipal Office 1. Call to Order 9:00 a.m. 2. Moment of Reflection 3. Declarations of Pecuniary Interest & General Nature

Thereof 4. Closed Session A proposed or pending acquisition or disposition of land by the municipality or local board; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board 5. Matters Arising from the Closed Session 6. Public Meetings – None 7. Part I - Consent Agenda (For the purpose of convenience and for expediting meetings, matters of business that are of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request on any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.) Adoption of Minutes (Only changes in the form or errors or omissions taken at a previous meeting may be made in adopting the Minutes. Other comments are out of order.)

(2) April 2, 2018 Council: A1 Minutes of Regular Council Meeting – March 19, 2018 (draft)

(attachment) West Grey Committee of the Whole Meeting – March 26, 2018

(draft) (attachment) Resolution Prepared – Minutes Be Adopted as Circulated Committees: A2 Neustadt Recreation Advisory Committee – February 13, 2018

(attachment) Normanby Recreation Advisory Committee – February 28, 2018

(attachment) Resolution Prepared – Minutes Be Received as Circulated

Other A3 Saugeen Valley Conservation Authority – February 13, 2018

(attachment) West Grey Public Library Board – February 20, 2018

(attachment) Saugeen Municipal Airport – February 21, 2018 (attachment)

Resolution Prepared – Minutes Be Received as Circulated Routine Department Reports B1 Clerk – Report #CC 04/02/18 (attachment) Miscellaneous Correspondence (For Information Only - Not Circulated but Available for Viewing at Meeting) C1 Minister of Senior Affairs – invitation to submit nominations for

the 2018 Senior of the Year Award Future Committee Meetings D1 West Grey Committee of Adjustment – April 9, 2018, 1:00 p.m.,

West Grey Municipal Office Part II - Regular Agenda 8. Communications from the Mayor and Council 10:10 a.m. 9. Delegations Bill Chalmers, Secretary, Neustadt Lions Club – re: 10:15 a.m. proposed picnic shelter at the Neustadt Lions Club Park

(3) April 2, 2018 Liz Zetlin – re: Sunday gun hunting issue (additional 10:45 a.m. letters attached as an FYI for Council, but not part of Ms. Zetlin’s delegation) 10. Business Arising from the Previous Meeting 11. Staff Reports 11:00 a.m. Director of Finance/Treasurer - Report #FTR 04/02/18 (attachment) Clerk – Report #CR 04/02/18 (attachment) 12. By-Laws – First, Second & Third Readings 11:45 a.m. 45-2018 A By-law to enter into a Fire Service Dispatch Agreement

between the Municipality of West Grey and the Owen Sound Police Services Board (attachment)

46-2018 A By-law to assume Part Lot 90, Concession 2 SWTSR, Parts 5 & 7, Plan 17R3078 (PIN 37235-0398 (LT)) and Part 8, Plan 17R3078 (PIN 37235-0554 (LT)), Geographic Township of Glenelg, Municipality of West Grey, in the County of Grey, into the municipal roads system (attachment)

47-2018 A By-law to repeal By-law Number 24-2018 (attachment) 48-2018 A By-law to confirm the proceedings of the April 2, 2018

Council meeting (attachment) 13. New Business 14. Addendum 15. Notice of Motion/Direct Motions

(Notices of Motion shall consist of motions brought forward by individual members for the consideration of Council. The member shall read the proposed motion and shall present a copy of it in writing to the Clerk. The Clerk shall include the motion in the agenda of the next regular Council meeting under “New Business”. Direct Motions may be introduced under this section of the agenda with the consent of a 2/3 majority of Council. All such motions shall be introduced no later than one-half hour

(4) April 2, 2018

before curfew. It is the intent of Direct Motions to consider items which, due to time constraints, require the immediate attention of Council.)

16. Closed Session – Incomplete Items Only 17. Matters Arising from Closed Session – Incomplete Items

Only 18. Question Period 11:55 a.m.

(Inquiries during the question period shall be directed by the public and press to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Question Period as a whole is ten (10) minutes. Each inquiry made during the question period shall be recorded in the minutes and the minutes shall note whether the inquiry was answered or requires an answer at or before the next meeting.)

19. Municipal Act – Notices - None

(Notices pursuant to Section 251 of the Municipal Act 2001, and in accordance with West Grey By-law No. 3-2003, are entered here for public notification purposes. Items listed will be placed on the next regularly scheduled meeting of the Council)

20. Adjournment 12:05 p.m. *Please Note: all times are approximate, and are subject to change.

Summary of Resolutions From Consent Agenda

March 19, 2018

The following resolutions will be individually left on the table for signatures by Council for a Mover and Seconder, as they will not be individually read at the Council Meeting, as there will be only one resolution read during the Council meeting to approve items A1 – B1 in the Consent Agenda.

Be it resolved that, the Minutes of the Regular Council Meeting held on March 19, 2018; and the Minutes of the Committee of the Whole Meeting held on March 26, 2018; be adopted, as printed; Further that, the Minutes of the West Grey Committees – A2, be received, as circulated; And further that, the Minutes of the Other Committees – A3, be received, as circulated. Be it resolved that, the Council of the Municipality of West Grey hereby approves utilizing the Capital Reserve to pay for the Durham Walkway Bridge budget overage, as recommended by the Committee of the Whole. Be it resolved that, the Council of the Municipality of West Grey hereby approves utilizing the Winter Control Reserve and the Accumulated Surplus Reserve to pay for the 2017 Public Works Department operational budget overages respecting Winter Control, Loose Top Maintenance, and Hard Top Maintenance, as recommended by the Committee of the Whole. Be it resolved that, the Council of the Municipality of West Grey hereby authorizes the Director of Infrastructure and Public Works to seek Requests for Proposals for the potential replacement of the Kennedy Bridge, as recommended by the Committee of the Whole. Be it resolved that, the Council of the Municipality of West Grey hereby authorizes the CAO/Deputy Clerk and Fire Chief to draft a letter noting concerns with the proposed changes to the Fire Protection and Prevention Act 1997, to be forwarded to the Ministry of Community Safety and Correctional Services, the Ontario Fire Marshall’s Office, and local MPPs., as recommended by the Committee of the Whole.

March 19 18 Draft Council Minutes.docx Page | 1

DRAFT – Minutes - DRAFT For the Regular Meeting of the Council of the

Municipality of West Grey

Monday March 19, 2018 at 6:00 pm

at Council Chambers – West Grey Municipal Office

Council: Mayor Kevin Eccles, Councillor Bev Cutting, Councillor Rebecca Hergert, Councillor Doug Hutchinson, Councillor Rob Thompson

Absent: Deputy Mayor John A. Bell, Councillor Carol Lawrence

Staff:

Laura Johnston, CAO/Deputy Clerk; Brent Glasier, Director of Infrastructure and Public Works; Kerri Mighton, Director of Finance - during reports; Cathy Sweeney, Recording Secretary

Call to Order

At 6:00 pm

Moment of Reflection

Declarations of Pecuniary Interest and General Nature Thereof

None

Closed Session

Thompson/Hutchinson, Whereas, the Municipal Act, S.O. 2001, Section 239

(2), as amended, authorizes Councils of municipalities to close to the public a

meeting or part of a meeting for dealing with certain subject matters,

Now therefore be it resolved that, the Council of the Municipality of West Grey, does now go into a closed session of Council at 6:05 pm., with the CAO/Deputy Clerk and Director of Finance/Treasurer, to discuss items that relate to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; a proposed or pending acquisition or disposition of land by the municipality or local board (potential locations for a new West Grey Police Service building); and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. #82-18 Carried.

Hutchinson/Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby returns to Open Session of Council at 7:00 p.m. #83-18 Carried.


(Mayor Eccles confirmed that only closed session items identified were discussed in

closed session)

Matters Arising from the Closed Session

None

Public Meeting

None

Part 1 – Consent Agenda

Hergert-Cutting, Be it resolved that, Items A1 to B2 inclusive, contained in Part 1 – Consent Agenda, be adopted, as amended;

And further that, authorization be given for the action to be taken as may be necessary to give effect to the recommendations contained therein. #84-18 Carried.

Adoption of Minutes

Council:

A1 Minutes Regular Council Meeting–March 5, 2018 (draft)

Minutes Committee of the Whole (Planning)–March 5, 2018 (draft)

Minutes Committee of the Whole–March 12, 2018 (draft)

Minutes Committee of the Whole (Planning)–March 12, 2018 (draft)

Committees:

A2 West Grey Parks Committee – December 13, 2017 & February 7, 2018 (date amended) (Pulled for further discussion under New Business)

Normanby Recreation Advisory Committee – January 31, 2017

West Grey Committee of Adjustment – March 12, 2018 (draft)

Other :

A3 Multi-Municipal Wind Turbine Working Group-January 11, 2018

West Grey Public Library Board-January 16, 2018

West Grey Chamber of Commerce Meeting – February 13, 2018

Routine Department Reports

B1 CBO Report# CBOC 03/19/18

B2 Clerk Report#CC03/19/18- resolution #84A-18, #84B-18, #85-18

Thompson-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby approves the transfer from the Normanby Arena Hall Renovation Reserve for new flooring in 2018, and an RFP for the same be authorized, as recommended by the Committee of the Whole.


#84 A-18 Carried.

Hutchinson-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby designates the Hypnotist Event sponsored by the Ayton Firefighters Association to be held on April 7, 2018 at the Normanby Arena Complex to be an “Event of Municipal Significance”. #84 B-18, Carried.

Miscellaneous Correspondence

(For Information Only - Not Circulated but Available for Viewing at Meeting) C1 Brian Corley, Jay Kennedy, Daryl Hunter, Jim Sullivan, letters of support for

Sunday gun hunting.

Future Committee Meetings

D1 West Grey Committee of the Whole – March 26, 2018, 9:00 a.m., West Grey

Municipal Office

Part II - Regular Agenda

Communications from the Mayor and Council

Mayor Eccles, Councillor Hutchinson, and Councillor Hergert, reported on past

activities and events since the last regular meeting of Council, and on upcoming

events and activities.

Delegations

1) Brian McRae-Zone/Member & Club Services Liaison Ontario Federation of

Anglers and Hunters provided a presentation regarding Sunday Gun Hunting. Mr.

McRae noted that in 2005, 67 municipalities across Southern Ontario passed a

resolution in support of Sunday gun hunting. 2018 marks 12 years and currently

there are 179 municipalities who have voted in favour of Sunday gun hunting. He

continued to share facts and figures from his presentation regarding, crop and

livestock predation, wildlife management, public safety and economic development.

Mr. McRae stressed the importance that Land owners have the right to determine

whether or not to allow Sunday gun hunting on their land. Similarly, if a landowner

wishes to hunt his or her own property, they cannot proceed until such time their

municipality approves it.

Mayor Eccles thanked Mr. McRae for his presentation.

Councillor Cutting voiced concerns received from calls and emails regarding the

trespassing onto private property, and she will not support Sunday gun hunting.

2) Art Hawes firearms safety instructor since 1994. Provided a very detailed

summary of gun licencing, safety of the steps and stages that are required to

become a fully licenced hunter. Reviewed many safety measures in place, and


minimum passing marks, apprenticeship program. Noting that membership

dynamics are changing and large influx of youths and females.

Councillor Hergert asked how updated card carrying members are provided. Mr.

Hawes advised all changes are available on line or at a licence issuing office

Thompson-Hutchinson, WHEREAS hunting in Ontario is regulated by the Ministry of Natural Resources and Forestry; AND WHEREAS individual municipalities may decide whether to permit Sunday gun hunting; NOW THEREFORE BE IT RESOLVED that the Ministry of Natural Resources and Forestry be notified that the Municipality of West Grey supports and authorizes Sunday gun hunting in the Municipality of West Grey in accordance with provincial legislation; AND FURTHER BE IT RESOLVED that staff requests the Ministry of Natural Resources and Forestry to amend the appropriate regulation to include Municipality of West Grey in the list of municipalities that authorizes Sunday gun hunting in Ontario. #85-18, Carried.

3) Janice McEachnie- Bruce Street re-construction project commented that in the

future consideration for safety, lighting and community use be considered as the

strategic plan describes. Additional conversation regarding the busyness of the

corner of Bruce, truck traffic usage and monitoring and other corner concerns.

4)Janet Wright – request to wave fees for the Durham Community Center for the

“Open Mic Night Mental Health” Wes for Youth initiative. Sharing of a personal

experiences and stories from speakers to promote health wellness.

Councillor Cutting asked about number of attendees at previous events, length of

the sessions. Councillor Cutting offered to personally pay for the use of the hall for

this initiative for the 2 hour allotment requested. Councillor Cutting was fully

supported and Mayor Eccles thanked Ms. Wright for her efforts.

Business Arising from the Previous Meeting - None

Staff Reports

Director of Finance/Treasurer - Report #FTR 03/05/18

Hutchinson-Thompson, Be it resolved that, the Director of Finance/Treasurer be authorized to pay the accounts presented as Voucher No.05-2018 in the amount of $1,925,985.62, of the Municipality of West Grey. #86-18, Carried

Councillor Hergert inquired regarding the vacant Durham BIA Credit and the

commercial vacant tax rate and the AG tax status. Mayor Eccles and Treasurer

advised this is County lead initiative and it could be discussed at the next COM. And

Kerri advised she will have a report from Becky who attended the last meeting.


Director of Infrastructure and Public Works – Report #DIPW 03/05/18

Speed Limit Reduction on Artemesia-Glenelg Townline & on the Southgate/Glenelg

Townlline (see By-law Number 40-2018)

American Water Canada Corporation Agreement (see By-law Number 18-2018)

Neustadt Sewage Lagoon Report (The Director explained the deficiencies

rectification on the log books with the explanation provided by American Water

Canada Corp.)

Clerk – Report #CR 03/19/18

Durham Thundercats – resolution #87-18

Saugeen Valley Conservation Authority – resolution #88-18

Thompson-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby approves licensing the Durham & District Community Centre stands on Friday March 30, 2018 for the Durham Thundercats game 6 playoffs, if necessary, and to permit the sale of canned beer, as requested by the Durham Thundercats. #87-18, Carried

Hergert-Cutting The Council of the Municipality of West Grey recognizes that there is only one taxpayer supporting all levels of government and that these are challenging times for the Province of Ontario with respect to its budget. We also recognize that transfer payment funding cuts to the Conservation Authorities were initially implemented in 1995, and have subsequently never been increased in the 22 years since, remaining at the same 1995 dollar value, with the only change being the further cut of several hundred thousand dollars directed at the two largest of the Authorities, Toronto Region and Grand River. As a member municipality of our local Conservation Authority we followed with interest the multi-year review of the Conservation Authorities Act in which a consistent message was heard from virtually all stakeholders that there was a need for the Province of Ontario to address the chronic underfunding of the Conservation Authorities. We wish to point out that while the base funding for Conservation Authorities comes through the MNR&F, and the MOE&CC for Drinking Water Source Protection, the work that Conservation Authorities do in partnership with those ministries also benefits other provincial ministries through the various programs and projects of the Authorities, i.e. Education; Health; Agriculture, Food and Rural Affairs; Municipal Affairs and Housing; Tourism, Recreation and Culture; Infrastructure; and Community Safety. Further, we observed that during debate on Bill 139 addressing the proposed amendments to the Conservation Authorities Act, MPPs of all parties were supportive of the work of the Conservation Authorities, and acknowledged the need to address the chronic underfunding. We also observed that the subsequent passage of Bill 139 received all party support so as to be passed


in the Legislature in December of 2017, and receive Royal Assent immediately thereafter. Therefore, be it resolved that the Council of the Municipality of West Grey hereby requests that the Province of Ontario, demonstrate their all party support for Conservation Authorities and the work that they do on behalf of all our ratepayers by increasing the transfer payment allocation through reallocation of dollars from other benefiting provincial ministries, or other new revenues, i.e. Carbon Cap and Trade revenues; and That the Council of the Municipality of West Grey direct staff to forward a copy of this letter and resolution to the Ministers of Finance, MNR&F, MOE&CC, Education, Health, Agriculture, Food & Rural Affairs, Municipal Affairs & Housing, Tourism, Recreation & Culture, Infrastructure, and Community Safety; local MPs and MPPs; the Association of Municipalities of Ontario; Conservation Ontario; and the member municipalities of its local Conservation Authority. #88-18, Carried

By-Laws – First, Second & Third Readings

By-law Number 18-2018 – resolution #89-18





By-law Number 44-2018 – resolution #93-18 (TABLED), resolution

#94-18

Cutting-Thompson Be it resolved that, By-law number 18-2018, being a By-law to enter into an Operation, Maintenance and Management Agreement between the American Water Canada Corp. and the Municipality of West Grey, be now read a first, second and third time, passed as amended and numbered and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. #89-18, Carried Hergert-Cutting, Be it resolved that, By-law 40-2018, being a By-law for setting the rate of speed of motor vehicles in the Municipality of West Grey, be now read a first, second and third time, passed and numbered and the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be engrossed the By-law book. #90-18, Carried Hergert-Cutting, Be it resolved that, By-law 41-2018, being a By-law to confirm the proceedings of the March 19, 2018 Council Meeting, be now read a first, second and third time, passed and numbered and the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be engrossed the By-law book. #95-18, Carried.


Hergert-Cutting, Be it resolved that, By-law 42-2018, being a By-law to appoint an Integrity Commissioner for the Municipality of West Grey, be now read a first, second and third time, passed and numbered and the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be engrossed the By-law book. #91-18, Carried Hutchinson-Thompson, Be it resolved that, By-law 43-2018, being a By-law to rezone Lot 18, East Part Lot 17, Concession 16, former Township of Normanby (Schenk – ZA-05-18) in the Municipality of West Grey, be now read a first, second and third time, passed and numbered and the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be engrossed the By-law book. #92-18, Carried

Thompson-Hutchinson, Be it resolved that, By-law 44-2018, being a By-law to appoint a Municipal Law Enforcement Officer to enforce By-laws of the Municipality of West Grey, be now read a first, second and third time, passed and numbered and the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be engrossed the By-law book. #93-18, Tabled Hergert/Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby tables resolution #93-18. #94-18, Carried New Business

Corrections to the Minutes of the Parks Committee Feb 7/18 meeting being;

Councillor Hergert had concerns about Meeting minutes not reflecting delegation’s

question regarding review and comment of Heritage Bridge approach work and

lighting and discussion only and not include other discussed notations, Councillor

Hergert requested that she would like those other discussion points removed.

Councillor Cutting explained that Parks is approached on various possible projects

and thus captured in minutes.

Councillor Hergert questioned for that the current walk-through be open to the

public, volunteers. Councillor Cutting advised that Trails and walkthrough meeting

of our trail system planned is specifically for the insurance company for direction on

signage prior to the opening of the trail system. Mr. Glasier and Mayor Eccles

supported keeping the group within core to initially to get our plan of attack and

recommendations to make trail safe.

Question asked as is Chair of committee same person as the recording secretary,

answer supplied was yes.

Fundraising is no longer for the construction of the bridge, Councillor Hergert

recommend removing from the minutes.

Addendum - None


Notice of Motion/Direct Motions - None

Closed Session – Incomplete Items Only - None

Matters Arising from Closed Session – Incomplete Items Only – n/a

Question Period

Beth Hamilton raised concerns regarding the Sunday Hunting resolution passed and

expressed the need to have further discussion and public participation. She asked

the question was there a public comment on this topic? Mayor Eccles advised no

public forum happened and that many municipalities have passed a resolution in the

same way as West Grey Council has tonight. Councillor Cutting voiced concerns

that both sides of the Does the public have the opportunity to revisit. Mayor Eccles

advised that a motion to reconsider at a future council meeting is possible.

Bill Wilkinson raised concerns regarding the Sunday Hunting and expressed his

disappointment of this resolution being passed. He felt that there was no discussion,

not full council, and people outside of West Grey in attendance. Mr. Wilkinson said

he has seen hunters in the Saugeen Conservation Area Hunting squirrels and

chipmunks in the campground. Mayor Eccles clarified that any delegation can ask

for a motion to be prepared prior to the council meeting.

Mark Mariash voiced his concerns on the Sunday Hunting resolution. Felt he had no

time to prepare a counter presentation. Provided information regarding Deer

Vehicle Collisions that shooting them was not considered a top 7 factor for

decreasing collisions. Complaints of garbage and carcases in ditch.

Municipal Act – Notices - None

Adjournment

Hergert-Cutting , Resolved that, we do now adjourn at 9:20 p.m., to meet again

on April 2, 2018, 10:00 a.m., or at the call of the Mayor. Carried.

Kevin Eccles, Mayor Mark Turner, Clerk

Council

AbsentStaff

Others

Draft Minutes DraftMunicipality of West Grey Committee of the Whole

Held on Monday, March 26, 2018 at 9:OO a.m.At the Council Chambers - West Grey Municipal Office

Mayor Kevin Eccles, Deputy Mayor John A. Bell, CouncillorBev Cutting, Councillor Rebecca Hergert, Councillor DougHutchinson, Councillor Rob ThompsonCouncillor Carol LawrenceLaura Johnston, CAO/Deputy Clerk; Mark Turner, Clerk.Brent Glasier, Director of Infrastructure and Public Works;Phil Schwartz, Fire Chief - during reports.Kerri Mighton, Director of Finance/Treasurer - during items#7 and #B in the Director of Infrastructure and Public WorksReportJennifer Watson, By-law Enforcement & Property StandardsOfficer (see "New Business")

Declarations of Pecuniarv Interest - Councillor Thompson submitteda written declaration of pecuniary interest relating to the new fireagreement between West Grey and Owen Sound Police & Fire DispatchServices, as his daughter Melissa Thompson is employed by Owen SoundPolice & Fire Dispatch Service.

Closed SessionCutting-Hergert, Whereas, the Municipal Act, S.O. 20O1, Section239 (2), as amended, authorizes Councils of municipalities toclose to the public a meeting or part of a meeting for dealingwith certain subject matters,Now therefore be it resolved that, the Committee of the Wholeof the Municipality of West Grey, does now go into a closedsession at 9:O5 d.ffi., with the CAO/Deputy Clerk, Clerk, Directorof Infrastructure and Public Works, and Glen Reay, WilfredMclntee Real Estate, to discuss items that relate to a proposedor pending acquisition or disposition of land by the municipalityor local board; labour relations or employee negotiations; andlitigation or potential litigation, including matters beforeadministrative tribunals, affecting the municipality or local board.... #COW 12-18 Carried.

Hutchinson-Bell, Be it resolved that, the Committee of theWhole of the Municipality of West Grey hereby returns to OpenSession at 1O:Ol Et.m. ... #COW 13-18 Carried.

(2) March 26,20t8

(Mayor Eccles confirmed that only closed session items identified werediscussed in closed session)

REGULAR AGENDA:

Matters Arising from the Closed Session - None

Public Meetinos - NoneDelegations - NoneBusiness Arisinq From Previous Meetinq - None

Staff Reports

Director of Infrastructure and Public Works - Report COW #03/26118Road Supervisor's Report - Staff have been busy with the following activities:Late February staff were engaged with flooding and washout repairs.- totalcost for the repairs was approximately $30,000; cutting brush on Concession2 WGR, as part of the reconstruction of Concession 4 from lot 1B to MulockRd., trees in front of lot 23 are being cut to allow West Grey to properlygrade the back slope; cold patching; seasonal staff are finished as of March30th and most will be available on an on-call basis should their services berequired; seasonal employee Paul Porter will continue as a seasonalemployee filling an LTD vacancy. (received for information)Utilities Supervisor's Report - Staff have been busy with the followingactivities: Trimming trees; commenced sweeping streets in Durham;pavement patching; repaired water leak at the intersection of South Streetand Countess; seasonal employees from Durham Patrol, Adam Talbot andChad Becker, will be staying on for a few more weeks to assist with springsweeping and clean up. Equipment - no serious equipment repairs reported.(received for information)Durham Waste Water UV Light installation - The contractor is on schedule forcompleting the work by March 31st deadline. Trojan Equipment is scheduledto attend Tuesday March 27thto finalize the connection of the UV system.(received for information)Landfill Cover Material - The Director previously provided information withrespect to West Grey obtaining clay material from the new high schooldevelopment in Hanover. The contractor has more material than expected,meaning West Grey was able to secure all cover material required for theNeustadt and Durham Landfills and will also be receiving material in theBentinck landfill at no charge. (received for information)Durham waste water Treatment Plant Annual Report - The Directorpreviously circulated the report from American Water Canada Corporation.(received for information)Heritage Walkway Bridge - The Director has received the final invoice for theproject. As indicated in December 20L7, the project is over budget. TheDirector will provide COW with recommendations to overcome the additional

(3) March 26,2OlB

unforeseen expenditures. The overall approximate unbudgeted cost of theDurham Walkway Bride is $240,000 plus HST. COW recommended utilizingthe Capital Reserve to pay for the budget exceedances. The Committee ofthe Whole requested the Director to consider possible grants from theCanadian Wood Council or other organizations for future wood bridgeprojects. - resolution #COW 14-18Operational Budget Exceedances - The Department is over on three 20L7operational budgets including Winter Control, Loose Top Maintenance andHard Top Maintenance. Winter control is approximately $80,000 overbudget - there is an estimated $51,000 in the Winter Reserve. Loose topmaintenance is approximately $120,000 over budget. Hard top maintenanceis approximately $19,000 over budget. - resolution #COW 15-18Retrofit Program and Small Business Lighting Program - The Directorrecently contacted Hydro One regarding the program to consider reviewingall municipally owned facilities to improve hydro consumption efficiencies.Under the Small Business Lighting Program, each facility would be eligible forup to $2,000 in upgrades. Once SONAPAR have completed the audit, theDirector will provide Council with a detailed report with respect to what iscovered under the program. (received for information)

The Committee of the Whole temporarily adjourned for lunch at 12:07 p.m.,and reconvened at 1:06 p.m.

Biannual Bentinck and Glenelg Bridge Inspections - The Director recentlyreceived a copy of the report completed by WSP Consulting Engineersregarding above noted bridges in Bentinck and Glenelg. The Report indicatesthat there are several bridges requiring immediate repairs, reduced loadposting and potential closing. (The Director will bring back for discussionpurposes during the April 30, 2018 Committee of the Whole meeting, theproposed completion of a comprehensive bridge study for a portion of themunicipality. The Director provided an estimated cost of $500,000 based ona 40 tonne load limit to replace the Kennedy Bridge with a wood bridgestructure, with the same single land width, and using the same abutments -does not include the cost to remove the existing bridge. The Director willinvestigate possible funding sources for the Kennedy Bridge replacement,further investigate the replacement of same with a wood structure, and bringback a report to Counci/Committee of the Whole.) - resolution #COW t7-tB

Bell-Cutting, Resolved that, the Committee of the Whole herebyrecommends Council utilizes the Capital Reserve to pay for theDurham Walkway Bridge budget overage. ... #COW 14-18 Carried.

(4) March 26,2OtB

Cutting-Hutchinson, Resolved that, the Committee of the Wholehereby recommends Council utilizes the Winter Control Reserve andthe Accumulated Surplus Reserve to pay for the 2OL7 Public WorksDepartment operational budget overages respecting Winter Control,Loose Top Maintenance, and Hard Top Maintenance. ... #COW 15-18Carried,

Hergert-Bell, Resolved that, the Committee of the Whole herebyrecommends Council authorizes the Director of Infrastructure andPublic Works to seek Requests for Proposals for the potentialreplacement of the Kennedy Bridge. ... #COW L7-Lg Carried.

Fire Chief - Report COW #03/26118Changes to the FPPA (Fire Protection and Prevention Act t997) - resolution#cow 15-18Fire Dispatch Renewal Agreement - resolution #COW 16-18Expansion of the Ontario Naloxone Program to Fire Services (Chief Schwartz willdiscuss this issue with the West Grey Police Chief and the Grey CountyEmergency Medical Services.)Lighting Station #2 Durham (The Director of Infrastructure and Public Workswill work with Chief Schwartz to secure potential Hydro One funding for cost-efficient lighting.)

Bell-Hergert, Resolved that, the Committee of the Whole herebyrecommends Council pass a resolution noting concerns with theproposed changes to the Fire Protection and Prevention Act L997iAnd further that, a letter to this effect be forwarded to the Ministryof Community Safety and Correctional Services, the Ontario FireMarshall's Office, and local MPPs. ... #COW 15-18 Carried.

Hergert-Hutchinson, Resolved that, the Committee of the Whole herebyrecommends Council pass a by-law to approve a new Fire DispatchAgreement between the Municipality of West Grey and the Owen SoundPolice Services Board. ... #COl^l 16-18 Carried.

CAO/Deputy Clerk - Report COW #03/26118Progress Update on the 2020 Action Plan - In March 20t6, Council adoptedthe 2020 Action Plan which was developed with input from the community toreflect public priorities. The Action Plan outlines three strategic goals: long-term financial sustainability, economic development, and enhancedcommunication. The CAO/Deputy Clerk reported on the progress made to

(5) March 26,20t8

date respecting the three strategic aoals, and on remaining actions to betaken. (received for information)

New BusinessJennifer Watson, West Grey Property Standards & By-law EnforcementOfficer (Ms. Watson informed the Committee of the Whole of herqualifications, and courses she has taken or will be taking to upgrade herqualifications. Ms. Watson will obtain a criminal record check prior to the newcontract By-law Number 44-2018 coming back to Council for considerationfor approval.)

Sunday Gun Hunting (The Committee of the Whole discussed the recentCouncil resolution to permit Sunday gun hunting, and the process for Councilto deal with this issue again.)

AdjournmentCutting-Bell, Resolved that, we do now adjourn at 4:25 p.m., to meetagain on April 9t 2OI8,9:OO d.ffi., or at the call of the Mayor. Carried.


Neustadt Recreation Advisory CommitteeFebruary t3,2OL8- Meeting Minutes

The Neustadt Recreation Advisory committee met on Tuesday February 13, 2o1g at 7:00 pm inthe Community Hall

Present: Zach Weber, Brian Zettler, Scott Forester, Nelson Granger, Audrey Filsinger, CarolLawrence - Council Representative, Tom Culliton - Staff.

Regrets: Kathy Weber, Rheo Machina, Cortnee Granger-Morton

Chair Zach Weber called the meeting to order at 7:00pm

Declaration of Pecuniary lnterest: None declared

Minutes: Minutes of the January 10, 2018 meeting were read by Brian Zettler. Moved byAudrey, Seconded by Nelson that the minutes of January 10.2018 be approved. Carried.

Business from the Minutes:o Tom will be receiving an estimate for roll up netting to protect arena siding from

baseballs.r Tom checked the old roller skates and reported that none were in a condition to sell,

however they could possibly be used for parts. Discussion around spare AytonSkates and the possibility of renewing them took place. Women's size 9 and 10 andsmaller children's skates are in need to fill demand at roller skating.

o Nothing further on the Lion's Trophy case. Tom will get measurements andcommittee will review suitable location at the next meeting.

Vouchers: Moved by Nelson, Seconded by Audrey that vouchers V24-25 , ZOL7 and V01-02,2018 be approved. Carried.

Correspondence: Minutes of Durham RAC January 25,20L8 and Normanby RAC January 31,2018 were distributed

Committee Reports:o Pickleball: Nelson turned in Sgzz.os for the period of Jan rrhSto Feb L3/tg. There

are now L22 members.o Roller Skating: Attendance is averaging L00 per week. S1462.00 revenue was realized in

January with 324 skaters. More shelving for skates is required for skate storage in rollerskating room, Tom will look into this. There is a need to increase the amount of doorfloat in order to have sufficient change.

o Craft Show: ln Kathy's absence, Nelson turned in S1",376.00 for 2018 vendor booths.

Page 1

New Business:o Easter Egg Hunt: Discussion around holding the Easter Egg Hunt again this year on

Easter weekend at Scott's suggestion. This was a tradition started by late recreationmember Brenda Foerster. lt was decided to hold it Easter weekend. Tom will check outtimes and location available. When known, posters can be made, distributed and put onthe West Grey website and electronic board. Discussion on using only social mediainstead of print due to cost. No decision made. Details and work party will be dealt withat the March Meeting.

Tom's Report: Tom will confirm prices on area ceiling painting and schedule for July or earlierTuesday of March Break will have a free skate with 52.00 skate rental.

Next Meeting: Wednesday March 14,2OL8 at 7:00 pm at the Community Hall

Meeting adjourned on a motion by Nelson Granger, Seconded by Scott. Carried.

zAci"t LJ€B€K

Page 2

Normanby Recreation Advisory GommitteeFebruary 28,2OL8 - 7:30 pm

Normanby Community Centre, Meeting Room

PRESENT: Mary Lou Pfeffer, Jess Farquharson, Sherry Pfeffer, Dave Forester, Aaron Culliton(Chairperson), Carol Lawrence (Councillor), Tom Culliton (Staff)

REGRETS: Joyce Nuhn, Janice Norley, Carol Leibold

1. Welcome and call to orderAaron Culliton (chairperson) called the meeting to order at 7:38 p.m.

2. Any Pecuniary Interest - None

3. Adoption of Previous MinutesThe minutes were presented to the members present.

Moved by Jess Farquharson, seconded by Sherry Pfeffer THAT the minutes of the January 31,

2018 meeting be adopted as presented. Carried. #2018 - 08

4. Delegations - None

5. Unfinished Business from the Previous Minutesr Snow Volleyball Tournament Report - Jess circulated a written overview to all

members. The results indicated a successful tournament with Expenses'$1586.39,

Revenues-$ 4,704.88leaving a net profit of $3 1 18.49 for our fundraising account.

o Some highlights included that -our participants were younger, -crokinole boards

provided a greatdiversion while waiting to play, -perhaps 3 nets to speed up the

games to be completed at an earlier time, -perhaps ask people to bring chairs ratherthan use straw bales - check to order more alcohol that ran out and avoid those whichdid not sell well.

o Aaron suggested that we create a trophy on which we list all of the winning teams todate

. Ayton Ball Park Bleachers Restoration - Nothing to date. Tom and Aaron willbring plans at the next meeting. We hope to have these new bleachers in place byMay.

o Town Signs' Lighting - SOLAR LIGHTS - Tom encouraged the members to check

out the sample light set over the north Ayton sign as the lights do not fully light up

"AYTON" and therefore are not a worthwhile purchase.

Moved by Dave Foerster, seconded by Sherry Pfeffer THAT the Committee does not purchase the 3solar lights. Carried. #2018 - 09

o Introduction to Baseball - Dave commented that this program will run 3 weeks inJune and about 4 weeks in July.

r We are hoping to hold registration at the Carnival, in early June.o Dave will get a letter ready to send through the school in April with pertinent

information, for all elementary-aged children.

I'

o We are considering offering avariety of sports including basketball, soccer, baseball,

ball hockey, soccer baseball etc. for which the determining factors will be access toequipment, a location to play and possible leaders. More information will be

presented at the next meeting.r A possible name could be "Normanby Youth Summer Sports Program".r Arena Hall, Kitchen and Front Entrance Flooring to Date-o -Tom explained that he requires approval from West Grey Council to proceed with

obtaining quotes for this project. He is planning request this approval on Monday,March 5, at the next council meeting.

o $50,000 set aside forthis project in reserve.

r June or July of this year is the target date for completion.o There is a possibility for setting a design on the dance floor.o Tom will have these quotes for the next meeting.

6. VOUCHERS, FUNDRATSING At[D MONTHLY RENTAL REPORTS TO DATE -Jan. 31't to Feb. 28118

Moved by Jess Farquharson and seconded by Dave Foerster THAT voucher #2512017

and vouchers #02 and # 03,2018 be accepted as presented. Carried. #2018 - 10

o We have $31,7I0.51in our fundraising account. $10,000 of that will be directed to

the bleachers project.r Tom reported that the number of people attending Saturday evening skating has

continued to diminish due to the enforcement of the rules, in particular no strollers

and no people on ice with boots.e A suggestion was made to update the skating music played on Saturday nights. Dave

Foerster will check to see if music can be played from a phone thus creating differentselections for each evening.

o The newly installed water fountain and bottle filler has been installed and is workingvery well.

7. CORRESPONDENCEo The Neustadt minutes (Feb. 13 - 2018) and Durham minutes (Feb.22 - 2018) were

distributed.

8. COMMITTEE REPORTS. Mary Lou reported that the Seniors would enjoy being invited to play crokinole next

year atthe Snow Volleyball tournament.. Mary Lou mentioned that she would be interested in enlisting the help of interested

people to begin work on the next history book for Normanby. Members felt that thiscommittee was not appropriate to begin such an activity. Mention was made to

consider an electronic version.r An e-mail was sent by Mary Lou to the Parks Department to inquire about future

plans for the main sfeet of Ayton, bridge, Centennial Hall and Arena concerningpotential flowers for 2018. Tom asked for direction from the Parks Departmentconcerning the flower planting in the beds at the arena. Information will be shared at

the next meeting.

a Creating a service group in Ayton by interested people was discussed. More revierg

information and discussion needed as the best method in forming such a group.

9. NE\il BUSINESSr Ayton Ball Park Playground - Tom shared a hand drawn diagram outlining the

present dimensions of the playground at the Centennial Hall. We had several options

such as extending the south fence 18 feet (toward the picnic shelter) to make the

playground area larger which would still leave enough space for a vehicle to carry

items to the snack booth and give more space for activities. This could cost

approximately $8000. We have $15,000 set aside now for improvements. The "PlayPower" catalogue of playground equipment uses space to determine where their

equipment can be set. We should have enough money to purchase some swings (2

regular and 2 younger children's). The old slide (which was erected 35 years ago)

will be removed for the swing set. There may be some grant money if we insert a

handicapped swing. Further discussion will happen at our next meeting.

o Family BaIl Tournament - Tom will begin to draw up a list of required items

needed to be completed for the Family Ball Tournament in August. Jess has the

diagram of the grounds from the Volleyball tournament which she will update for the

ball tournament's liquor permit application. She will also reword the letter and maps

for the municipality, fire and health unit. Lantz' s meat will be there again saving this

committee much work. A letter to Mark Turner (for the liquor permit) will be sent

shortly. There may be no time to hold any activities for children during the ball

tournament. Discussion will continue at the next meeting.

10. RECREATION OFF'ICER'S REPORTo Tom reported that the ice will be out by March 24. A full compliment of Hockey

schools is again signed up for the summer.o 6 stag and does are booked to date.

r Discussion followed on perhaps raising rates for bar tenders who work on long week-

ends.

o A power skating school is also booked.o Ice rentals are being raised to $163 per hour in the fall.r There is a Tyke tournament on March i7'

The next meeting is March 28,2018 in the Normanby Arena Meeting Room

Moved by Jess Farquharson and seconded by Sherry Pfeffer THAT we adjourn at 8:54 p.m.

Carried. #2018 - 11.

{) *-i'{7or( fo rzEsf EP-

SAUGEEN VALLEY

CONSERVATION AUTHORITY

Conservation through Cooperation MINUTES

MEETING:

DATE:

TIME:LOCATION:

Authority MeetingTuesday February 13, z0tg1:00 p.m.Administration Office, Formosa

CHAIR: Luke Charbonneau

MEMBERS PRESENT: John Bell, Robert Buckle, Mark Davis, Barbara Dobreen,

Brian Gamble, Wilf Gamble, Stewart Halliday, Sue Paterson

ABSENT WITH REGRETS: Maureen Couture, Kevin Eccles, Dan Gieruszak, Steve McCabe, Mike Smith,

Andrew White

OTHERS PRESENT: Wayne Broh man, General Manager/Secreta ry-Treasurer

Erik Downing, Manager, Environmental Planning & Regulations

Jo-Anne Harbinson, Manager, Water Resources and Stewardship Services

Les McKay, Manager, lnformation Technology

Shannon Wood, Manager, Communications

Tori Waugh, Agricultural Outreach Program CoordinatorValerie Lamont, Resources lnformation Technician

Janice Hagan, Recording SecretarY

Guests and Members of the Public

Chair Luke Charbonneau called the meeting to order at 1:08 p.m

L. Adoption of Agenda

MOTTON fG18-23Moved by Sue PatersonSeconded by Robert Buckle

THAT the agenda be adopted as presented.CARRIED

2. Declaration of Pecuniarv lnterest

No persons declared a pecuniary interest relative to any item on the agenda

Authority Meeting - February L3,2OL8

3. Minutes of the Authoritv Meetine - Januarv 15, 2018

MOTTON fiGt8-24Moved by Wilf GambleSeconded by Barbara Dobreen

THAT the minutes of the Authority meeting held on January 76,20t8, be approved as circulated.CARRIED

4. Staff Recosnition

The following Staff Appreciation Awards were presented to long-serving employees of SVCA:

- Ten Year Service Award: Erik Downing, Manager, Environmental Planning & Regulations

- Five Year Service Award: Valerie Lamont, Resources lnformation Technician

- Five Year Service Award: Les McKay, Manager, lnformation Technology

5 Vol u nt and Snonsor Aooreciation

The following major sponsors of SVCA were recognized by Chair Charbonneau, and representatives in

attendance were presented with a plaque in appreciation for their financial contribution to SVCA:

Bruce Power, Enbridge, Grant's Your lndependent Grocer, Grey Bruce Sustainability Network,

GSS Engineering Consultants (Owen Sound), John Sutherland & Sons, K's Country Kitchen, Love's Sweetness

Maple Syrup, Markdale Rotary Club, Ontario Power Generation, Pine River Watershed lnitiative Network,

RBC Foundation, Saugeen Bluffs Seasonal Campers, Scotia Bank, Stewardship Grey Bruce, TD Friends of the

Environment, Trillium Mutual lnsurance Company.

The following major volunteers of SVCA (over L00 hours) were recognized by Chair Charbonneau, and those

in attendance were presented with a plaque:

Bob Zettle, Brian Oberle, Catherine Dickison, Chesley Saddle Club, Faye Moore, Gary Senior, Jack Macleod,

Jim & Barbara Potts, Jim Leask, Johanna Hardy & Family, John & Jeanne Kuntz, Kate Serre, Kincardine Ski

Club, Lin & Les Fleming, Lucy Luyten, Marlene Montag, Randy & Judy Wright, Rick Pake, Ruby McCracken,

Sam Fraser, Sharon Yorke, The Martin Family, Wayne & Margaret Yeoman'

A coffee break was called at 1:45 p.m. and the meeting was reconvened at 2:07 pm

The Chair presented a plaque to Brian Powers who donated a significant property to SVCA which was part of

the Glammis Bog Complex, a provincially significant wetland in Bruce County. Brian received a round of

applause from the Members.

2

Authority Meeting - February L3,2OLg

6. Matters Arisins from the Minutes

a. Regulation Mapping Process

Erik Downing presented to the members regarding the regulation mapping process. He told the members

that Walkerton, Kincardine, and Teeswater mapping need to be updated. Draft Walkerton and Teeswater

regulation mapping has been completed and Erik demonstrated how the regulated area has a net decrease.

He reviewed the approval process for new mapping. Maintenance additions or modifications that maintain

intent and improve accuracy does not require more involved approval process while additions or

modifications resulting from comprehensive studies may require re-circulation through the Peer Review/MNR

process. Following this approval process requirement, staff recommended that public consultation take

place for the Kincardine mapping. The members would like to see public endorsement for the Walkerton and

Teeswater locations as well. Erik will make a further presentation regarding Walkerton and Teeswater at the

next scheduled Authority meeting.

MOTTON #G18-25

Moved by Stewart HallidaY

Seconded by Brian GambleTHAT the Authority supports the regulation mapping approval process for Kincardine as presented by staff

CARRIED

MOTION #Gt8-26Moved by John Bell

Seconded by Barabara DobreenTHAT the Authority supports the regulation mapping approval process for Teeswater and Walkerton as

presented by staff with the addition of a public open house in each community.CARRIED

7 Corresp ndence

Letter from Lorie Smith, Program Co-ordinator, 52nd Annual Grey Bruce Farmers' Week 2018,

thanking SVCA for its Gold sponsorship was noted and filed.

8. Reports

a. Finance Report

The GM/S-T presented the Finance report and noted that there was a surplus in the general levy programs of

5221,,386 for 2OL7. EPR revenues were higher than expected and expenses were lower which generated most

of this surplus. Expenses at the non-revenue parks was down, and utility costs were down significantly' ln the

non-general levy programs there was a surplu s of 5277 ,OtL Forestry revenues from tree tenders were

S9O,O0O greater than budgeted. The 3 campgrounds had a combined surplus of S89,600.

The Auditors will be presenting the audited financial statements to the Authority at the next scheduled

meeting.

-')

Authority Meeting - February L3,2OL8

MOTION #Gt8-27Moved by Mark Davis

Seconded by Robert Buckle

THAT the Financial Report to Decembe r 3!,20L7 be accepted as distributed and further;

THAT the Accounts Payable, totaling s113,043.95 be approved as distributedCARRIED

b. Program Report

The GM/S-T informed the Members that staff are working on the Watershed Report Card which is scheduled

for completion in March. The Gilmore vs Nottawasaga CA leave to appeal had been turned down by the

Supreme Court of Canada and there is no recourse for any further appeal. Regarding seasonal staff, there

may be a slight increase in the employment grants to adjust for minimum wage increases however SVCA may

need to reduce staff hours.

After discussion the following motion was passed:

MOTION #G18-28Moved by Sue Paterson

Seconded by John Bell

THAT the Program Report be received as informationCARRIED

c. Executive Committee Minutes

MOTION #G18-29Moved by Stewart Halliday

Seconded by Wilf GambleTHAT the following Executive Committee Minutes be received by consent:

. Minutes of Executive Committee Meeting - July t4,2Ot7

. Minutes of Executive Committee Meeting - July 26,2OL7

. Draft Minutes of the Executive Committee Meeting - January 30, 2018CARRIED

d. Executive Committee Section 28 Hearings

MOTTON #G18-30Moved by Robert Buckle

Seconded by Brian GambleTHAT the following Executive Committee Section 28 Hearings Minutes be received by consent:

. Minutes of Executive Committee Section 28 Hearings -Weber - July t4,2017

. Minutes of Executive Committee Section 28 Hearings - Lovsin - September 27,20L7

. Minutes of Executive Committee Section 28 Hearings - Motamed-Khorasani - September 27,2OL7

CARRIED

4

Authority Meeting - February t3,2OL8

e. Committee Minutes

MOTTON #G18-31Moved by Stewart Halliday

Seconded by John Bell

THAT the following Committee Minutes be received by consent:. Draft Minutes of the Parks Committee - September t9,2Ot7. Draft Minutes of the Forestry Committee - November 28,2017. Draft Minutes of the Agricultural Committee - December L2,2Ot7

CARRIED

f. Plannins & Regulations Actions ltemsThe members requested that the Walkerton, Teeswater and Kincardine mapping be added to the Action ltems

chart. Wayne informed the Authority that there would be a File Tracking System demonstration at the next

Authority meeting.

C. Ae Outreach/GLASI Fundine Update

Jo-Anne Harbinson introduced Tori Waugh, Agricultural Outreach Program Coordinator and she gave a brief

review of the Ag Outreach program. Tori briefed the members on the various funding strategies that would

allow continuance of the program. She reviewed the possible scenarios if funding was not received. The

Chair expressed that the Authority is pleased with the program and that it has improved relationships with

the agricultural community. After discussion the following motion was passed:

MOTION #G18-32Moved by Brian GambleSeconded by John Bell

THAT the Authority be willing to support the funding of the Ag Outreach Program to a maximum of $78,000

for the year 2018.CARRIED

New Business

a, Municipal Support for lncreased Conservation Authoritv Base Funding

A draft letter was presented to the Authority as a template to be circulated to conservation authorities, and

watershed municipalities requesting increased funding from the provincial government. After discussion the

following motion was passed:

MOTTON #G18-33Moved by Barbara DobreenSeconded by Robert Buckle

THAT the Authority adopt and circulate the proposed amended letter to Conservation Ontario, the local

municipalities and counties, and AMO.CARRIED

9

5

Authority Meeting - February L3,zOLg

b. 2017 Goals and lnitiatives

Wayne reviewed the 2017 Goals and lnitiatives and noted that the Bruce Power funded initiatives had been

delayed for reasons beyond SVCA's control.

c. 2018 Goals and Initiatives

The GM/S-T presented the 201.8 Goals and lnitiatives. There were no comments.

10. Other Businqss

Due to time constraints, the Chair deferred this item to the next scheduled Authority meeting'

11. Closed esslon

MOTTON SG18-34

Moved by Barbara DobreenSeconded by Robert Buckle

THATthe Authority move to Closed Session, ln Camera, to discuss a personnel rhatter; and further

THAT Wayne Brohman and Laura Molson remain in the meeting'CARRIED

MOTTON #G18-35Moved by Barbara DobreenSeconded by John Bell

THAT the Authority adjourn from Closed Session, ln Camera, and rise and reportCARRIED

There were no actions to report from the Closed Session, ln Camera'

There being no further business, the meeting adjourned at4:25 p.m. on motion of Barbara Dobreen

Luke CharbonneauChair

Janice Hagan

Recording Secretary

6

West Grey Public Library Board MinutesFebruary 20,2A1B

West Grey Public Library - Durham Branch

Present; Tim Dyck, Malcolm Beddoe, Bonnie Maclntyre, Gerri Grant, Denise Edwards, and Rebecca Hergert

Staff: Chief Librarian/CEo, Kim Storz

Guest (s):

Regrets: Rob Thompson, Dyan Jones

Call to Order

The chair called the meeting to order at B:3Oam.

Agenda as amendedMoved by: Bonnie MaclntyreSeconded by: Malcolm Beddoe

That the agenda of the February zo,zol9 meeting be approved.Carried

Declaration of InterestIt is recorded that there were no declarations of pecuniary or conflict of interest or the general nature thereof.

Delegation

None.

MinutesMoved by: Malcolm BeddoeSeconded by: Rebecca Hergert

Thatthe minutes of fanuary 16tr',zoL9 be approved as amended.Carried

Business Arising

December Lgth,2017 minutes clarification: the parking lot is a capital expense to be approved by Council

The policy committee will follow up on the volunteer policies and will include recognition.

Board Information Package

The cEo report and statistical reports be received for information.

West Grey Public Library Board MinutesFebruary 20, 2018


Accounts PayableMoved by: Malcolm BeddoeSeconded by: Gerri Grant

That the invoices, as presented on the Council/Board Report dated fanuary 30, 2018 in the amount of$L3,222.4L (A/P December invoices) & $9,603.68 (A/P lanuary invoices be paid.Carried

Conespondence

Correspondence was received from Catherine Vassiliadis, which is being sent to Council.

Rebecca Hergert reported on another piece of correspondence by a group of 9 members, which was also sent toCouncil.

Strategic Plan

No report.

Personnel Committee_(Gerri and Dyan)

No report.

Policy Committee_[Denise and Malcolm)

No report.

Facility Committee [Malcolm, Rob, Gerri, Dyan)

No report.

Finance Committee

No report.

Report on Board members'advocacy activities

Malcolm Beddoe and Rebecca Hergert provided an update on their visit to the Ontario Library Associationconference.

Multiple prospects are coming along where the Board can work on building new partnerships.

Other Business and Federation News

A discussion was held in regards to Board succession planning and training. SOLS has multiple resources available.

The Board gave direction for Malcolm Beddoe to have a personal discussion with the Mayor

West Grey Public Library Board MinutesFebruary 20,2O!8


Council made a resolution Monday night urging the Provincial Government to recognize the contribution oflibraries.

WGPL Board made a resolution urging the Provincial Government to cease the 20-year budget freeze to locallibraries.

Next Meeting

The next regular meeting of the West Grey Public Library Board will be held on 20 March 8:30am, at the West Grey

Public Library - Durham Branch.

20 gChair Tim Date

SAUGEENMUNlClpAL &ffiffiWffiffiY

DateTimeLocation

February 2I,20182:00 pmAirport Terminal Boardroom

Commission Members PresentDavid Inglis - ChairDave SchmidtCarol LawrenceEd KingJim Leon

Also Present

Guest

Absent

Susan Kirkpatrick - Co-Manager / Bookkeeper

Phil Englishman & John Critchfield

Dave Kennedy - Airport Manager

l. Call to orderChair called the meeting to order at2:00 pm

2. Approval of AgendaMotion to accept Agenda -Moved by Jim Leon / Seconded by Ed KingCarried

3. Declaration of Pecuniary InterestNone

4. DelegationsPresentations to Phil Englishman for his contribution to the Snowbirds Event and his years as

Commission Secretary and John Critchfield for his participation in the Snowbirds Event.

5. Approval of minutes from last meeting heldMotion to accept Minutes - Moved by Carol Lawrence / Seconded by Ed KingCarried

6. Business arising from MinutesNone

7. CorrespondenceNone

Minutes - February 21,2018 APPROVED page 1

8. Financial Report & Cheque ListYear end information has been submitted to Collins Barrow.SMA can now accept e-transfers to accounts @saugeen municipalairport.comAll billings ate outOne gas recovery hangar (Hodgins comes from SMA hangar)Budget will be updated after year end - only I budget allowed.

Motion to accept Financial Report - Moved by Dave Schmidt / Seconded by Jim LeonCarried

9. Management ReportAttached

Need a second opinion on the condition of the furnace. Jim Leon will call Schaab.

Concluded that the Hanover Guide was not a good venue for SMA advertising. Phil will suggest

some ideas for the next meeting. The Grey-Bruce Escape was a suggestion.

Motion to accept Manager's Report - Moved by Ed King / Seconded by Carol LawrenceCarried

10. New BusinessExplorer Solutions Survey -Susan will draft a letter to be sent to Christian Perault signed by Dave Inglis regarding the

decision not to proceed with the Consulting Services due to funding and the return on investment.

As per April Marshall's suggestion we will contact Cheryl Brine at OMAFRA to facilitate astrategic plan for the Airport. There is no cost to this approach as it falls within their mandate.Dave Inglis will contact April and Cheryl. It was suggested that the services of Bruce CountyEconomic Development and Grey County Economic Development be utilized to assist theCommission.

I l In Camera SessionNot required

12. Next meeting Wednesday, March 21,2018or at the call of the Chair

13. AdjournmentMeeting adjourned at 3:00pmMotion to adjourn - Moved by Ed King / Seconded by Dave Schmidt. Carried

Minutes prepared by Susan Kirkpatrick.

Minutes - February 21,2018 APPROVED page2

SAUGEENMUNrCtpAt &$Rp&R? Manager/s Report February 2l'z0tg

Runways are in good condition. We have received numerous comments from pilots including a fixed

wing air ambulance that was in on 2 occasions in the last 2 weeks' (Pilateus)

Thereisaholeintheheatexchangerofthefurnacediscoveredbywhiffsofnatural gas. Quotesare

being collected as it is not reparable. The furnace is limping through right now and hopefully it will get

through the winter.

There was an issue with AVGAS recently whereby the additive to keep conductivity down which

eliminates static had been compromised. Our Fuel Provider (Edwards Fuels) did not send us an alert

because our fuel had been on the ground well in advance of the problem. However, it was confirmed

verbally at the time a COPA article came out, that SMA fuel did not have to be quarantined. Our fuel

provider was chastised for not giving us the heads-up that we were safe from the fuel quarantine.

Fluorescent lights in Future Air office which were no longer working were replaced with LED lights.

We have a co-op student from Walkerton High School until July. His name is Ethan Kempert.

201.8 Hanover Guide - received info on advertising. Perhaps a joint effort with Future Air and Tilleys

with the Airport contributing the larger share is a possibility. The due date to get ad-work in is March 8.

Siteminder can now monitor fuel levels. lnvestigated the option to have the fuel terminal accept Debit

cards however, our terminal cannot due to the security on debit cards. MasterCard has had to come out

with a new prefix on their cards which means we will need to upgrade our software at some point

probably this summer. The cost is 5945 US. The cost for a full year of support 24/7 is 51095.

Report

Consent Agenda Clerk – Report CC #04/02/18

Date: April 2, 2018. Page 1 of 2

Recommendation from the March 26, 2018 Committee of the

Whole Meeting re: Durham Walkway Bridge The following resolution was passed during the March 26, 2018

Committee of the Whole meeting: “Bell-Cutting, Resolved that, the Committee of the Whole hereby

recommends Council utilizes the Capital Reserve to pay for the

Durham Walkway Bridge budget overage. … #COW 14-18 Carried.”

CC#1 Recommendation: That Council pass a resolution in support of the recommendation by the Committee of the Whole.


Whole Meeting re: 2017 Public Works Operational Budget The following resolution was passed during the March 26, 2018

Committee of the Whole meeting: “Cutting-Hutchinson, Resolved that, the Committee of the Whole

hereby recommends Council utilizes the Winter Control Reserve and the Accumulated Surplus Reserve to pay for the 2017 Public Works

Department operational budget overages respecting Winter Control, Loose Top Maintenance, and Hard Top Maintenance. … #COW 15-18

Carried.”

CC#2 Recommendation: That Council pass a resolution in

support of the recommendation by the Committee of the Whole.

Recommendation from the March 26, 2018 Committee of the Whole Meeting re: Kennedy Bridge

The following resolution was passed during the March 26, 2018 Committee of the Whole meeting:

“Hergert-Bell, Resolved that, the Committee of the Whole hereby recommends Council authorizes the Director of Infrastructure and

Public Works to seek Requests for Proposals for the potential replacement of the Kennedy Bridge. … #COW 17-18 Carried.”

Clerk – Report CC #02/05/18 Page 2 of 2



Whole Meeting re: Proposed Amendments to the Fire Protection and Prevention Act 1997

The following resolution was passed during the March 26, 2018 Committee of the Whole meeting:

“Bell-Hergert, Resolved that, the Committee of the Whole hereby recommends Council pass a resolution noting concerns with the

proposed changes to the Fire Protection and Prevention Act 1997; And further that, a letter to this effect be forwarded to the Ministry of

Community Safety and Correctional Services, the Ontario Fire

Marshall’s Office, and local MPPs. … #COW 15-18 Carried.”


West Grey 2020 Action Plan Decisions respecting this report should support the following Strategic

Priorities and Goals identified in the approved West Grey 2020 Action

Plan: Strategic Priorities

Ensure the Financial Sustainability of the Municipality. Pursue Economic Development in West Grey.

Enhance Efforts to Inform and Communicate.

Respectfully submitted: Mark Turner, Clerk

Mark Turner

From:Sent:lo:Subject:

ElizabethZetlirytWednesday, March 28,20L811:29 AMMark TurnerRe: Delegation

Hi Mark,

I would like to request a delegation for the April2i 18 Council meeting to speak to the Sunday hunting issue.

I will be there by 10:45 am, unless notified otherwise.

Is there a time limit?

thank you so much,

LizZetlin

Mark Turner

From:Sent:To:Cc:

Subject:

Laura Johnston < [email protected] >

Wednesday, March 28,20L8 2:05 PM

Mark TurnerMayor Eccles

FW: By-law passed for reduction of speed on Southgate-Glenelg Townline, Hwy. 6 east

Mark,Mid-way through this, she comments on Sunday hunting. Sharing with you in case you are collecting all

correspondence.

From: Laura Walker [maifto@Sent: Wednesday, March 28,20IB 1:00 PM

To: Brent Glasier; Laura Johnston; Barbara Dobreen; Jim Ellis; [email protected] By-law passed for reduction of speed on Southgate-Glenelg Townline, Hvuy. 6 east

Dear Brent, Laura, Barbara, Jim and Kevin,

Thank you for all your concerted team efforts with the above issue. lt is heartening to see two Townships in Grey work sowell together to address the concerns of Marshall Heights residents and those residing on this roadway.

The studies you undertook to determine the validity of our needs is not only professional, researched and supportive,Brent, it was presented in such a timely fashion. I do apologize for my absence. I was attending in Owen Sound to mymother's emergency needs.

The residents have been apprised of West Grey council's support and also the ongoing investigation into approval forluminaires to be placed at the dangerous junction of Hwy. 6 and the paved roadway going east, SG townline. We willmake every attempt to follow the proceedings in the future.

I would greatly appreciate being informed of the stages and results of the luminaires issue if you could. ln turn, I willinform all my contact families.

There is one further issue that has just come to my attention. Apparently, it has been passed to allow hunters to huntunder standard hunting regulations on Sundays. l, am one of many who protest this change.

As a farm owner/operator since 1994- 2000 in Dundalk, then 2002 - the present time in Grey County, I have been plaguedby hunters who have trespassed on my property, despite signage, warnings from the OPP to visitors from outside Grey,as well, as locals as to proper hunting practices. I have had my horses shot at, thinking they were deer. Holes were putin my barn from rifles and shotguns ON SUNDAY MORNINGS WHEN SUNDAY SHOOTING WAS ILLEGAL.

Most recently in the fall of 2017,1 had locals shooting their guns in the evenings for 3 days in succession from 9 - 11 pm.and on one instance on a Sunday. I had to get into my truck and drive the roadway, call the OPP, contact neighbours,investigate the location of an approved target shooting range (for the OPP) and other hunters, which is located on the nextsideroad east of my farm. I was able to determine that my southerly neighbour had allowed visitors onto his propertywhich abuts mine. Fortunately, this gentleman and I have done business with each other and on good speakingterms. He acquiesed and told me that he would communicate my complaint and affect a change.

The occurrence of hunters trespassing, setting up deer stands, video surveillance equipment and entering the bush areahas been increasing over the past few years. I lived with it for more than 6 years in Dundalk. I will not live with it anymorehere on Phoenix Farm. When I was in Dundalk, hunters from Grand Valley and Missisauga were hunting on Southgate'stownship lines located on lda Street just south of County Rd. 9 on the east side. This is where the water processing areawas and directly behind homes. These hunters were in a group of 6, walking the acreage 20 feet apart to do asweep. When I approached a gentleman in hunting gear and in a friendly manner inquired about his practices, he openedthe truck of his vehicles and displayed over 20 ducks, Canada Geese and wild turkeys. I informed him that he was huntingillegally on a Sunday and he told me to get lost. So I contacted the OPP, put in a complaint and this gentleman and his

1

friends had their vehicles impounded, fined and charged. However, the effort on my part involved with this was onerousand time consum ing,. I only investigated hunters because all my elderly neighbours had been suffering with gunshotsgoing off around their homes and property and dead carcasses left in their bush to name just a couple of the incidences.

ln the past few years hunters have scared my animals into fleeing to the barn. This fall, I even ducked down by mykitchen sink when handgun and rifle shots were going off during the times I mentioned in the evening for 3 days. Theysounded so close, echoing a distance to my valley location.

The OPP is too busy to be policing hunters, as I have experienced. I have no disagreement with hunters in November. I

get prepared a week before the event each year by checking on my signage, taping and hike looking for deer stands andother peraphanalia. I shouldn't have to do this when I pay taxes and live peaceably with all my community. WE ARE ASUBDIVISION COMMUNITY HERE AT MARSHALL HEIGHTS. We appreciate ourwildlife, nature, safety on the roads,the close proximity of Durham and value especially our peace of mind and noise control.

I protest your by-law and wish council to reconsider their decision.

2

Mark Turner

From:Sent:To:

Cc:

Subject:

TheO'Brien's#>Thursday, March 29,2018 LL:37 AMmayor@westg rey.com; deputymayor@westg rey.com;' Bev Cutti ng';' Rebecca Hergert';doug hutchinson @westgrey.com; robthompson @westg rey.com;

ca rol lawrence@westg rey.com' Mark Tu rner'; ljohnston @westg rey.com

Sunday Hunting Motion

Dear Mr. Mayor and Members of Council

I am writing this letter in opposition to the recent decision to allow Sunday gun hunting in theMunicipality of West Grey.

Although not a hunter myself, I am not averse to hunting and do have a firearms permit. I have twosons who hunt and I allow selected residents of West Grey to use my property for the purposes ofhunting.

As some of you may know, my property abuts a Grey County Forest. There are always somehunters on that property during the hunting seasons [not just deer]. On more than one occasion theyhave come onto our property and shot-this was discussed with them when practical and safe.

Sunday is usually the day of the week when I can invite family and friends for visits so they can walkmy property with some sense of safety and security. lf Sunday hunting is allowed, I will have no rightto enjoy my own property on at least one day of the week. I should be allowed this right!

The back of my property also abuts Lafarge property. Lafarge, who owns a number of properties inWest Grey, has a clause in all of their leases which states (in bold and underlined) "Morespecificallv the Lessor forbids anv form of e huntinq on the propertv. the discharqe offirearms bv anvone. includino the Lessee- fa ilv and/or friends. and to notifv the Lessor ifanvone is on the propertv for the purpose of qame hunting or the discharqe of firearms of anvkind."

There should be at least one past police report pertaining to a complaint regarding excessiveshooting on property owned by Lafarge on a Sunday.

Sunday hunting will bring little or no economic gains to West Grey as, amongst other things, there arevirtually no places open.

Hunters have six days of the week to enjoy what they enjoy doing, leave the Sabbath for others toenjoy what they enjoy doing .... going for walks, snowshoeing, cross country skiing, spendingpeaceful time with family and friends.

More consideration and discussion is being given to whetherWest Grey should become a partner inthe Butter Tarts and Buggie initiative than to this very important decision. Why send the Butter Tartsand Buggie initiative item off for further discussion, but pass a motion pertaining to Sunday hunting

1

iwith timing that by design, faulty process or both did not allow for full ratepayer discussion ordisclosure until after the fact.

Please defer/table the final decision on this issue to allow further ratepayer input.

Respectfully submitted,

Dick O'Brien

tTtT- '[Ill-ltrl 19'

R.R. #1, Priceville [West Grey] ON

Noc 1K0

The lnformation contained in this communication, including any attachments, may be confidential and is intended only fonthe named recipient(s) above. If the neader of this message is not the intended necipient, notice is heneby given thatany distnibution, disclosune or copying of this communication is stnictly pnohibited. If you have neceived thiscommunication in error, please nesend this communication to the senden and delete it from youn computer system.

2

Mark Turner

From:Sent:lo:

Cc:

Subject:

BethHamilton<#Thursday, March 22,20L810:50 [email protected]; [email protected]; [email protected];rhergert@westg rey.com; doug hutchinson @westg rey.com;

carol lawrence@westg rey.com; robthompson@westg rey.com

Laura Johnston; Mark TurnerConcern arising from March l-9, 2018 Council meeting

Dear Mayor Eccles and Council,

I have been reflecting on Monday March 19, 20L8's Council meeting and while I am disappointed with thedecision to permit hunting on Sundays I am most disappointed in the way Council arrived at the decision.

It's been a valuable process for me to experience the frustration of "not feeling heard" and in turn to reviewthe Procedure By-law. I don't believe Council erred on procedure, however there was opportunity within theprocedure to allow for a more public input.

At Monday's Council meeting the general public was not heard. According to procedure, the public is madeaware of the Council meeting agenda on Fridays at which time the public can no longer applyto be a

delegation. The public also has no voice at the Council meeting ahead of a decision being made, as the publiccannotaskquestionsuntiltheveryendoftheCouncil meeting. Thepublichasnoabilitytoparticipateinthediscussion unless Council creates the opportunity. Council could have tabled the motion as suggested by

Councillor Cutting for future consideration. This path would have created an opportunity for a delegation witha different perspective after which Council could make a balanced decision.

Given the opportunity, the public with diverse perspectives would have filled the Council chambers. lnsteadthe chamber was filled mostly with hunters as they were notified in advance by their own association on

March 5,20L8 https://www.ofah.orglprograms/sundav-gun-hunting/municipalitv-of-west-grev/ Thegeneral public did not learn of the agenda until Mar t6,20L8. This created lopsided support at the meetingand perhaps in your email box.

Council hasbeenelectedtomakedecisionsonbehalfofresidents. Council alsomustusetheirjudgmenttodecide which issues have more impact, are contentious and deserve more input from the public. Surely an

issue that was defeated t2 years ago, and appears to have not been discussed at Council since, and has filledCouncil Chambers with mostly hunters, would be a red flag for Council that this issue is an important one anddeserves taking the time to hear multiple points of view. ln addition, Council was short two members onMonday, another reason to table the motion. Lastly, there was no need to hurry this motion through, as thedelegation pointed out, the motion will not take effect until Fall hunting season.

It is part of West Grey's 2020 Action Plan to improve communication with the public. lt is also part of theProcedure By-Law to "encourage public access and participation to ensure that decision making is responsiveto the needs of its constituents and receptive to their opinions." (31.0 Accountability and Transparency).

1

I am respectfully requesting that Council make a motion to rescind the motion to permit hunting on Sundays

and that Council create an opportunity for the public to make a delegation before Council.

I look forward to hearing back from each of you,

Sincerely,Beth Hamilton

2

Mark Turner

From:Sent:To:

Cc:

Subject:

Susan Szabady *Monday, March 26,2018 2:50 PM

[email protected]; [email protected]; [email protected];

rhergert@westg rey.com; dou g hutchi nson @westg rey.co m;

carol lawrence@westg rey.com; robthom pson@westg rey.com

Laura Johnston; Mark TurnerMotion allowing Sunday Hunting

Dear Council Members and Mayor Eccles:

I am writing to you with much concern over the last Council meeting (March 19, 2018) which passed a motionallowing Sunday Hunting. Unfortunately, I was not even aware that this was up for discussion until Mondayevening, let alone having the motion passed. I can tell you that had I known, I would have been there inattendance to share my concerns about Sunday hunting along with other concerned residents of West Grey.

I watched the recorded council meeting of March 19th and was very surprised to see that the motion was

passed, signed and sealed without any input from the public that was in attendance at the Council meeting.

I am a resident of West Grey and I live right beside the forest. I can tell you that although I am not a hunter, Ibelieve that hunters have a generous amount of time to hunt for game and I am okay with that. But the hunters

also have a responsiblity to nature and to the dignity of the animal that was hunted. I have seen on a number

of occassions hunters discarding deer carcasses in the ditches at the side of the road and just leave them out to

rot at the entrance to the Grey Forest Trail. I did report this to the Ministry, but they were not able to find the

hunters that did this because they hunters had already left the area. I have now taken it upon myself to check

after hunters have gone to make sure there are no remains laying around or any carcasses discarded. I will even

try to get license plate numbers so that if there is a concern I can provide this information to the Ministry. I ask

you what is wrong with that scenario?

None the less, I hear gun shots from hunters all the time and I look forward to one quiet day on a Sunday

afternoon while enjoying the outdoors and being able to relax on our back deck and enjoy the peace and quiet

and tranquility of the forest. I really don't want to hear gunshots on and off all day, particularly on a Sunday. Ifeel that we, as paying taxpayers, should also have a day of rest from gun shots that ruin the tranquility of the

day.

I believe that council must re-evaluate the motion that was passed and rescind the motion and table it foranother meeting to have a fair and open discussion with the residents both for and against the Sunday hunting.

It is my understanding that 12 years ago Sunday hunting was not passed due to major opposition. It does appear

funny that 12 years later it passes without any opposition. The only reason there was no opposition is because

no one knew it was being brought up in a motion. Very interesting how the members of council are

representing the residents of West Grey, but the public was not even aware until a couple of days before the

motion was being voted upon. I might also add that the motion was passed even when a Councillor wanted totable it for another meetting was shut down way to quickly.

I would like to draw your attention to Section 31.0 - Accountabilty and Transparency

1

Under Section 31.1 Open Government West Grey Council is responsible to provide good government for its

stakeholders in an accountable and transparent manner by:

3 1.1.1 - Encouraging public access and participation to ensure that decision making is responsive to the needs

of its constituents and receptive to their opinions.

As well as Section 31.3 - Public Partricipation and Information Sharing, especially the sentence that states "The

Municipality of West Grey ensures that it is open and accountable to its stakeholders and encourages public

awareness of. and participation in. its activities and decision making processes by providing appropriate

notice..."

I do not feel that Council followed through with this process and therefore an unfair motion was passed withouttruly having the public's input. I feel that tabelling this motion to a future meeting would have been the rightthing to do, especially when another Council member felt that way.

I am respectfully requesting that Council please seriously consider rescinding this motion allowing Sunday

hunting and tabelling it for a future meeting so that the public can really give you their input (both for and

against).

Thank you for your consideration and I look forward to hearing back from you regarding this matter.

Regards,Susan & Roy SzabadyConcerned resident of West Grey

2

Mark Turner

From:Sent:To:

JerrywGrant.#Tr;esday, March 27,20L811:39 AM


rhergert@westg rey.com; dou ghutchi nson@westg rey.com;

carollawrence@westg rey.com; robthompson@westg rey.com

ljoh [email protected]; [email protected]

Sunday huntingCc:

Subject:

Dear Mayor Eccles and the West Grey Council,

Below are a couple of letters I have sent to local papers. As you can read, my concern is not so much Sunday hunting

(although I am opposed) but the manner in which the motion was pushed through.

Thank you for considering my opinion

Jerry GrantPriceville, ON

Owen Sound Sun-Times

Don Crosby,s article of 21 March ("West Grey approves Sunday gun hunting") would have been a bit spicier had the

article recognised West Grey Council's surreptitious avoidance of public debate on the issue. The first hint that Council

was considering Sunday hunting came when the agenda was released on Friday 16 March, indicating presentations by

pro-hunting delegates at the Monday 19 March Council meeting. Once the agenda was out, no one with dissenting

opinions could be added. On the Monday, the hunters duly presented their opinions and, out of the blue, a prepared

motion in favour of Sunday hunting was moved, voted on and passed. The first opportunity for dissenting opinions came

at the end of the meeting, too late to influence the decision.

It seems West Grey Council anticipated strong opposition to the motion, and opted to pass it as quickly and quietly as

possible. This may not be against the rules, but it certainly makes a mockery of Council's own "Openness and

Transparency" guidelines.

Spotlieht

West Grey Council's tactics to avoid debate on Sunday hunting did not break any rules, but it certainly broke Council's

own "Openness and Transparency" guidelines.

The first hint that Council was considering Sunday hunting came when the agenda was released on Friday 16 March,

indicating presentations by pro-hunting delegates at the Monday 19 March Council meeting. Once the agenda was out,

no one with dissenting opinions could be added. On the Monday, the hunters duly presented their opinions and, out of

the blue (and off-the-agenda !), a prepared motion in favour of Sunday hunting was moved, voted on and passed. The

first opportunity for dissenting opinions came at the end of the meeting, too late to influence the decision.

1

There are two issues at stake here: lf you are concerned about Sunday hunting, let your Councillors know; and if you

think Council should consult West Grey residents on important issues, let your Councillors know. lt is not too late to

bring back "Openness and Transparency" in West Grey.

2

Mark Turner

From:Sent:To:


Thursday, March 29,20L9 9:10 AM

Mark TurnerFW: Sunday huntingSubject:

Thoughts on a response?

-----Original Messaqe-----From: Klarentmailt6reSent: Thursday, March 29, 2OtB B:58 AM

To : [email protected]: Sunday hunting

Please defer the decision of whether to allow hunting on Sundays until a prepareddelegation is able to attend a meeting on April 16, 2018.Thank you

Sent from my iPad

Mark Turner

From:Sent:To:

MayTetteroffiThursday, March 29, 2018 l2:L2 PM

[email protected]; [email protected]; [email protected];rhergert@westg rey.com; doug hutchi [email protected];[email protected]; [email protected]; [email protected];

ljohnston@westg rey.com

Sunday huntingSubject:

Dear members of council,

I was shocked and saddened that Council did not inform the residents of West Grey that a motion was beingconsidered to change a by-law prohibiting hunting on Sundays. I expect you, as elected municipal officials, tohonour the democratic process and notify the community of changes that affect our quality of life in West Greyand to at least give residents an opportunity to voice our views.

I would like you to know that living on concession2,I use the backroads and forests in the area for activitiessuch as running, cycling and walking with my grandchildren. I have to stop these forms of recreation duringhunting season because hearing gun shots all around me makes me feel unsafe and thus interferes with myactivities. Having at least Sunday as a gun-free time zone makes it possible for me to go out and enjoy the ruralarea around my home.

Please begin a full and thorough consultation with the community to hear all views before the sunday

hunting by-law is changed

Thank you,

May Tettero

1

Mark Turner

From:Sent:lo:Cc:

Subject:


Thursday, March 29, 2OL8 8:33 AMJennifer Clark

Mark TurnerRE: Sunday Hunting decision

Hello Ms Clark,

Thank you for your email. We are providing messages to council and will include yours.

Thanks again

Laura

From: Jennifer Clark lmailffiSent: Wednesday, March 28, 2018 B:16 PM

Tor [email protected]: Sunday Hunting decision

Dear Ms Johnston,

I am writing to express my concern and disagreement at the I speedy decision to allow Sundayhunting. I have viewed the meeting and am very dismayed at the way in which it was decided.West Grey made it a priority in their 2020 Action plan to improve communication and to betransparent in their actions. Yet the process is stacked against the public by limiting theirinformation and ability to have a say.The public only knows about the agenda on a Friday, for a meeting on a Monday. Only at the endof the meeting do they have a chance to speak up . How can this lead to a fair representation of thepeople? There is only 2 delegation allowed per year? It does not inspire confidence or trust incouncil or the process itself.

In this meeting, the public did not know of the issue, yet council heard from only one side, thehunting delegation. Why did counsel decide so quickly on something that is controversial without afair debate? It was last discussed 12 years ago.

I am asking that you defer the decision until the next council meeting toallow for others to speak so that a fak decision can be made for all thecitizens of West Grey.

Thank you

Jennifer ClarkWest Grey

1

Mark Turner

From:Sent:lo:

Subject:

DianeFerguson-Thursday, March 29,20L810:02 [email protected]; [email protected]; [email protected];rhergert@westg rey.com; doughutchi [email protected];[email protected]; [email protected]; [email protected];ljoh [email protected] of motion on Sunday Hunting

I am concerned with the lack of democratic process that happened with regards to Sunday hunting at the March19th meeting. While I could not attend the meeting, it sounds like it wouldn't have mattered anyway. I'm notsure exactly what happened, but from the outside it appears there's been backdoor discussion to circumvent a

fulsome discussion on the issue.

The agenda came out after delegations were being accepted. This would make sense if the Ontario Federation ofAnglers & Hunters requested to delegate before knowing the agenda. What doesn't make sense is that a motionwas already prepared, and then voted on, without giving anyone else a chance to delegate. This looks verysuspicious from the outside. I urge council to re-open this issue and give it the required exposure needed.

There are pros and cons to every issue, as I'm sure you're aware. For council to have voted on this so quickly,without give others a chance to delegate, speaks to a lack of openness and transparency, speaks to a votedecided before it hit the table. Please prove me wrong and give this issue the discussion it so clearly warrants.

Sincerely,

Diane Ferguson, CPA, CARR1Williamsford ONNOH 2VO51 9-794-3331

Mark Turner

From:Sent:To:Subject:

Dear Mr Turner,

I would like to add my name to the " Anti Sunday Hunting " list asking Council to rescind their motion to allowSunday Hunting ,sincerelyDorle ( Dorothea ) EpplerRR#1 Durham393647 Con2

DorleEpplerreThursday, March 29,20L8 8:53 [email protected] Hunting

l

1

Mark Turner

From:Sent:To:Cc:

Subject:

LizScott#Wednesday, Maich 28,2018 5:00 PM

[email protected]@westgrey.com; [email protected]; [email protected];

doug [email protected]; robthompson@westg rey.com;

[email protected]; [email protected]; [email protected]

Sunday hunting

Hi,

Seems there might have been an oversight re Sunday hunting?

Those of us who live in rural Grey County and use the trails find the move somewhat disconcerting.

Perhaps you can take some time to consider all concerns from the area and the impact on local residents, futureresidents, and tourists.

Thank you in advance,

Liz

1

Mark Turner


darinkajaukovic ffi>Thursday, March 29,20L8 9:26 [email protected] Gun Hunting

Dear Mr. Turner

It has come to my attention that council is moving towards a decision to allow Sunday hunting.

As a resident of West Grey, and a concerned citizen,I am voicing my strong concern towards this position.

It is my belief, and I know there are many like myself who believe in the sacredness of a Sunday, and thegeneral sacredness without gunfire! I have in the past encountered'stray'hunters on my property during walkswith my family on ..grandparents, children and dogs..and sometimes, believe it or not ..our pet turkey ( dependson how slow we're moving lol) You can imagine how unnerving this can be.Is it too much for a community to ask for one day of peace, during hunting season, that is clear of gunfire.

PLEASE, I am asking that council defer their final decision to allow Sunday hunting until the next councilmeeting so that the voices of residents can be heard.

With gratitudeoDara jaukovic

1

Mark Turner

To:Cc:

Sent:

Subject:

From: DanDugard&Thursday, March 29,20L87:20 [email protected]@grey.caSunday Hunting

Mark and Scott,

I wish to express my concern regarding the Sunday Hunting motion passed at the last West Grey CouncilMeeting.My concern is the lack of public awareness and disclosure to other citizens resulting in a one sided

representation of West Grey citizens, tax payers and voters.

I have no quarrel with hunters, however as a landowner I do object to not being given the opportunity to share

my thoughts and concerns on this topic in a public bebate involving all stakeholders.

I ask West Grey Council to reconsider having passed Sunday hunting without full transparency thereby denyingother West Grey voters and tax payers the opportunity to be heard.

Sincerely,

Dan DugardConcession 2 EGRDurham, ON

1

Mark Turner

From:Sent:To:

BillwilkinsonffiMonday, March Lg,2OL8 5:29 PM

[email protected] shootingSubject:

Hi Mark: I notice that the OFAH has requested their members to turn out en masse for tonight's presentation

for Sunday hunting. I therefore would like to register my oppositionto this proposal. I would hope that Council would consider their moral authority to agree to such a divisive

proposal so close to the Municipal election.

I note that only 2 Ontario municipalities in 2017 agreed to allow Sunday hunting. In addition in light of the

current gun climate in North America, I believe that this issue should be at least open for public

comment. Thanks, Sorr)' for the late submission but I just saw tonight's agenda. Bill Wilkinson

1

Mark Turner


cathyturnerGMonday, March 19, 2018 8:27 AM

mtu rner@westg rey.com; [email protected] Grey Sunday hunting

Hello Mark and Brian

Myself and my family are hunters. We supplement our winter meats with our hunting. We

have paid a lot of money over the years into the government coffers for the privilege of

hunting.

All that being said, we are opposed to West Grey allowing Sunday hunting. Leave Sundays

quiet for the people who want to hike, birdwatch, horseback riding or enjoy time with their

family and friends without hearing the sound of shooting.

We don't see any sense to adding another day for hunting

Thank you

RespectfullyCathy and Bev Turner and family

I

Mark Turner

From:Sent:To:

Cc:

Subject:

MarkMariash#Thursday, March 22,2018 8:33 PM

mayor@westg rey.com; deputymayor@westg rey.com; Bev Cutti ng;

rhergert@westg rey.com; doug hutchinson @westg rey.com;

carol lawrence@westg rey.com; robthom pson@westg rey.com

ljoh nston @westg rey.com; mtu rner@westg rey.com

Sunday hunting

Dear Mayor Eccles and members of Council,

I write to you today to convey a deeper perspective of Monday night's Council meeting (March 19th, 2018) pertaining to your &cision to allow Sunday

hunting.

With issues of this importance, that are this contentious, this timely (12 years), and that affect ALL of your constituents, Council should have taken time to

processandgainothersperspectives. Instead,adecisionwashastilypassedwhichleavesmefedingnotconfidentincouncil'sabilitytoweighimportanceand seek balance.

We expect our councillos to be non-partisan and be open to both sidesof issues involving a request. And let's be clear here, this was a request from a small

portion of our ommunity (5 to 7% ai best). We expect our councillors to use their experience and god judgement to use all the options available to them and

to come to the best decisions thd reflect your public's needs.

The agenda released Friday, stated trat there would be two delegates spaking to Sunday hunting. That's it. And as an aside, NO mention of a drafted motion

to pass. By the time we are aware of what's on an agenda, there's no way to be on the agerda . . . so no delegate, no support mabrial, no way to stand up and

counter . . . essentially, no voice. That's a serious breakdown. There was no real r,ray for the public to know about this meeting and the importance of an

impending decision. Had we known, I can guamntee you, we would have filled the chamber.

Sadly, we are in an era where vobr turnout is low and tru$ in our govemment is waning, but how do we change that ifissues are kept off our radar or if we

feel excluded from the conversation? To be honest, the optbs ofCouncil having a prepred motion (and o<ecuting your authority to pass it) give the

appearance that decisions to imporhnt issues have beenmade before tlre meeting has even started.

I have read over your 31 .0 Accountability and Transparency from the Procedure By-Law. How do we improve public relations when ncne of 3 l 0 seemed to

apply to any of Morday's meeting? Members of West Grey Comcil, how do we make this better? I strongly suggest you start by rescinding the rmtion topermit Sunday hunting and to creab a time for other voices to be head.

Sincerely,

Mark Mariash

1

Mark Turner


NardaElvidgefr>Friday, March 23,20L810:21 AM

[email protected]: Hunting on Sunday's

I know th'is i s I ate - but I feel the need to say somethi ng.

West Grey Council needs a complete overhaul - looking forward to thisyears election - wE NEED CHANGE...AND WE NEED rT NOW.

Just my thoughts !

Narda elvidge

rhey allow hunting 7 days a week to kill our wildlife and are destroyingthe-qrowth alonq our colntry roads that provide nourishment during thesumm6r for our Sees - the p6llinators foi'oqr p1ants....our food. whoneeds lilac bushes, w'i1d ailple tree's, wildflowers in general?_So much forbeino 'Nestled rn ruature'.'we need new council members-who will take thetime-to listen to both sides of an argument and make an informed decisionwith community input. Rushed decisions are unacceptable. We need counc'ilmembers who witt httract new business to our community - businesses thatreflect who we are and where we see our selves in the future. We are theonly ones who can protect the land, protect lhe managed fore_sts, allowwilillife to flouribh. Remember that we are the custodians of the land welive on and we must pass that down to the younger generation. We needcouncil members that'are willing to work for the betterment of west Greythere is more to the position then 'photo opts'.

Mark Turner

From:Sent:To:Cc:

Subject:

EarthFire Gardening

->

Sunday, March 25,2018 9:24 PM

[email protected]@westgrey.com; [email protected]; [email protected];

dou g hutch i nson@westg rey.com; carol lawrence@westg rey.com;

robthom pson@westg rey.com; ljohnston@westg rey.com; Mark Turner

Rescind hunting motion

Dear Mayor Eccles, and councillors of West Grey,

I am shocked to find out that council passed Sunday hunting without any public consultation or notice given

prior to the sudden vote. This shows complete lack of consideration for tax payers and really makes me

question the decision making process within West Grey.

I request that the motion to pass hunting on Sundays be rescinded, so that a proper consultation with thepublic be conducted before making such a drastic change.

I am opposed to changing the regulations so suddenly and to hunting on Sundays for several reasons:

1- without notice and input from local tax payers, councillors can not represent the public who will be affected

by this decision. The people of West Grey deserve to have their voices heard in this matter.2- it is important to have at least one day a week during which it is safe to spend time outside during huntingseason. Research and common sense tell us that being outdoors is healthy, yet I make a point of staying away

from hiking Monday-Saturday during hunting season, so that I can keep myself and my family safe. Loosing

the one day during which we can feel safe outdoors is a great loss not only to our health, but to our sense oftrust in the Municipality of West Grey.

3- Hunters who can not find time to hunt the other 6 days of the week should not take precedence over themany non-hunters in the area.4- Hunting on Sundays contradicts the entire premise of our municipality being 'Nestled in Nature' - if Natureis important to councillors of West Grey it should be safe to enjoy it, at least one day a week.

Again, I request that the motion to pass hunting on Sundays be rescinded

Please keep me informed of your progress and of what steps you willtake to correct the lack of publicconsultation and notice that should have been given prior to the vote.

Sincerely,Annabel Drover.123 Bruce St. NorthDurham

1

Mark Turner


Attention: Municipality of West Grey Council

We are gravely concerned that such a serious decision as to allowing Sunday Hunting in ourmunicipality was made without any regard for democratic public input. This is not a motion that shouldhave been passed without full study and consideration of the opinions of all residents. We need to beassured that one may enjoy our community forests on at least one day per week without fear of beingshot.

We are aware that this motion was passed by an incomplete council with a motion that was pre-drafted. West Grey Council made it a priority in their 2020 Action Plan to improve communication withtheir residents. Why were the residents left in the dark and not invited to be part of the discussion?West Grey (and Chatsworth) children continue to be traumatized by the lockdown situation thatoccurred in December at Sullivan Community School. We need to assure our children that respectfulhunting legislation exists and there is regard for public safety.

Dyan JonesRandy Martin

R.R. 2 Durham ONNOG 1 RO

DyanJoneswMonday, March 26,2018 !2:44 PM

[email protected] Sunday Hunting

1

Mark Turner

From:Sent:To:

FranBouwman#Monday, March 26,20L8 2:38 PM

[email protected] huntingSubject:

Hello Mark,

I was stunned to hear that Sunday hunting is even being considered. I'm also shockedthat I was not informed or included in some kind of discussion. I live in hunting territoryand it's the one day when I can feel at ease on a walk with my dogs. Please reconsiderthis plan and listen to the voices in your community.

Thank you,

Fran Bouwman

1

Mark Turner


FrankBarningham <#Tuesday, March 27,20L810:08 [email protected] HUNTING

To West Grey Council. March 26,20t8

I would like to know why I was denied the opportunity to voice my opinion regarding theissue of Sunday hunting. No public meeting was called, no notice given that the issuewas coming before council other than on the agenda put out on the Friday before theMonday council meeting.

I would also like to ask why it seems this issue was rushed through and not tabled forfurther consideration with input from the public.Why the change after 12 years, that people have been able to enjoy their Sundaysduring hunting season in the outdoors without risk?

Frank Barningham, ffi. RR#1,

Du dffi,NOG 1RO

1

Mark Turner

From:Sent:To:

Marie-EvePerreault#Monday, March 26,2018 6:54 PM

scott.taylor@ g rey.ca; mtu rner@westg rey.co m

please consider other voices - re: Sunday huntingSubject:

It is disconcerting to hear that a motion allowing Sunday hunting was pushed through without discussion from other user groups after

the public policy of being more transparent, and creating better communication with constituents.This motion can be rescinded for now, and time can be taken to review and hear peoples concerns. You have the power to overturn thismotion and give it its due discussion.For the health of our community for generations to come, please use your power wisely.

Sincerely,

Marie-Eve Perreaultresident of West Grey who enjoys Sunday walks with children in county forests

1

Mark Turner

From:Sent:Cc:Subject:

Jason Milligan.ff-nhaTuesday, March 27,20L8 L2:04 PM

mtu rner@westg rey.com; ljohnston @westg rey.com

Re: Sunday hunting

on Sun, Mar25,2018,9:52 PM Jason Milligan# wrote:

Dear mayor Ecles and councilIm writing in regards to the issue of Sunday hunting from the council meeting of March 19'

I don't feel due pro."rs was taken. Having a lobbyiit group present council with misleading information with

no opportunity ior the non hunting public which is the majority to present other points of view. This is a

serious issue that effects a lot people which should not have been voted on with missing council members and

without proper public input with non biest views. After watching the council meeting and how this motion was

handled it was unlike anything I ever saw before. This is not how democratic institutions work. When OFAH

is notified before the general fublic I feel cheeted and that it was an opportunistic way of passing a self serving

motion.I am requesting a motion to recind the motion of Sunday hunting so that a proper debate could be had. I live

adjaceni to public land with family and friends using it every Sunday because we know its safe and we don't

have to where an orange vest or put bells on the dog. Most hunters that use this land do not respect it. Garbage

laying under p.rrnunrn=t tree stands that have been nailed into trees which is not permitted. And deer carcasses

on side of road and trails. These are some points that were not heard at the council meeting but should have.

Thanks for your time and hope to hear back soon from each of you.

SincerelyJason Milligan

1

Mark Turner


Beverley Viljakainen #>Tuesday, March 27,20L8 2:L4 PM

[email protected] Gun Huntng Vote

pretty shoddy on the declaration to improve communications front . . . usually the meJhods of those who have

something to gain by rushing through so-called demouatic procedures. Ugh! Ugh! Ughl As a taxpayer of West

Grey, I expect better. Just saying' . . .

Beverley ViljakainenNorth LinePriceville

1

Mark Turner

From:Sent:To:Cc:

Subject:

chrispalmer#Tuesday, March 27,20L81:40 PM

[email protected]@grey.caunderhanded tactics

Hello Mark,

I have just been informed of what can only be described as the underhanded tactics used by West Grey

councilto approve hunting on public lands on Sundays. My message to you, and through you to council, is live

up to your own words regarding process and transparency as to how you operate. I am not commenting on

hunting as an activity but the removal of tax paying citizens democratic right to be afforded the opportunity to

have their voices heard on what council must surely be aware is a very contentious issue. Hunting in public

forests is a dominant activity which precludes other users from enjoying time in a natural setting . Sunday is

the only day of the week that many of us have the time to do so. lt is therefor imperative that council rescind

the motion and properly notify citizens of the proposed change and schedule a public meeting to hear from all

constituents and only then make an informed decision which respects the will of the people.

Chris Palmer

I

Mark Turner


BonnieBarrette<m>Tuesday, March 27,20L812:50 PM

[email protected] Hunting

I live in Southgate Township and I was told by a hunter they allow Sunday hunting. I have a large property and

can hear the guns going off on a Sunday.

would like to know WHY here it allowed and no everywhere??

1

Mark Turner

From:Sent:To:Cc:

Subject:

Blain/Marj Horsley reTuesday, March 27,2018 8:47 PM

mtu rner@westg rey.com; i nfo@westg rey.com

[email protected]: Sunday gun hunting

To: Council of West Grey

We were disappointed to see that a group has prevailed upon Council to allow Sunday gun hunting in West Grey. Twelve

years ago, aftii community input, Council decided that one day a week could be set aside when the sound of gunfire

would not intrude on p.opl. enjoying non-hunting family activities. We are not sure the community had any genuine

opportunity to participatr in th" discussions this time around. In the current case it seems that democracy by social media

and opportunism has ruled.

Hunting can occur on six other days of the week, one of those being a weekend. It seems a small request that non-hunters

might urk for freedom from gun intrusion on the other weekend day. Hunters already can use bows seven days a week.

Non-hunters work too. For them, a Sunday outing such as hiking, birding, cycling or a sport would not have to risk the

intrusion of gun images if we could keep Sunday free of gunfire. For people who are not hunters, the image of animal

death that rpiing, to mind with gunfire creates a very negative impact. For the non-hunters the impact of gunfire spoils the

appreciation natural settings, by overshadowing the beauty of a natural setting with the death and suffering of an animal.

Sunday gun hunting means there is no secure day to venture forth without planning for high visibility. Few non-hunters

feel comfortable enjoying a natural setting if hunting is evident.Is itnot appropriate to set aside one day? We suspect

there are more non-hunters than hunters, but the rules don't work in their favour.

Sunday hunting is by no means a necessity in this community. At our rural home we avoid unnecessary, noisy work such

as chainsawing on Sunday in deference to the family day aspect of that day, knowing that neighbours may be outdoors,

entertaining, or having family visit. Hunters may not care that we think of others in this small way, but we believe hunters

do have an obligation to practice their activity with some consideration to those who get no enjoyment from their pursuits.

For your consideration,

Blain Horsley

West Grey (since 1974)

i

Mark Turner

From:Sent:To:

LynnStoltzfus#>Tuesday, March 27,2018 8:13 PM

[email protected] hunting decisionSubiect:

Hello Mr. Turner,

I am writing with concerns about the process of a decision recently made by council'

The decision to allow sunday hunting was made with no public consultation, no one was

even aware there was to be a discussion. If council is wanting to have bettercommunication with West Grey residents, this is not the way to make decisions.

Please relay my concerns to members of council.

Thank you,

Lynn Stoltzfus

-

1

Mark Turner

From:Sent:To:Cc:

Subject:

MarjorieHorsley<#l>Tuesday, March 27,2018 7:58 PM

[email protected]@grey.caSunday gun hunting

To Mark Turner and West Grey Council,

I was very disappointed to learn that Sunday gun hunting was approved without a chance for input from more

residents. Last time this issue surfaced we had some lead time. It was very contentious and voted down'

Surely you must realizethat there are many, many residents and families who deserve one day-of the weekend

free from encounters with hunters. Our own property backs onto a Saugeen forest and we would not feel safe

walking anywhere near our boundary on a Sunday - neither ourselves nor with familyifriends. We also hike, ski

and snowshoe in that forest and in other SVCA and County Forests throughout the municipality, again Sunday

being the most likely day to share the outings with others.

We have certainly had hunters trespass on our own land and have encountered gun toting Toronto hunters on

the Glenelg Nordic Ski Trails on a Sunday. If West Grey becomes a publicized Sunday gun hunting area, this

will only worsen.

I am asking that more time please be given to this very important issue before a permanent decision is made.

"Nestled in Nature" should be a slogan referring to our countryside that is safe for all residents, not just a

hunting ground for so called "sportsmen".

Sincerely,Marj Horsley

Mark Turner

From:Sent:lo:

Subject:

SamMilligan#>Tuesday, March 27,20L8 7:54 PM


carol [email protected]; dou ghutchi nson @westg rey.com;


mtu rner@westg rey.com; [email protected]

Sunday hunting

Dear Mayor Eccles and Council,

I am writing this after hearing the shocking and very disappointing decision to allow Sunday hunting at the

West Grey Council meeting on March 19,2018'

According to the 2018 West Grey Newsletter, Mayor Eccles stated things like wanting "enhanced

communiiation" and to be more "timely with information" and wanting to "provide more opportunities to

provide input".Non. of thise were demonstrated in the council meeting regarding Sunday hunting.

I hope you can understand why I feel confused and frustrated.

A few more words that come to mind when thinking about this vote are: undemocratic, unfair and sneaky.

Why were questions only taken after the decision was made?

ffre OfHe jOntario Federation of Hunters and Anglers) website very highly recommended a strong show ofsupport and representation at this meeting by it's members.

lusf how is it that this group knew about this meeting on March 5, and we (the taxpayers and residents of West

Grey) didn't know the iopic was going to be discussed (never mind being voted on) until March 16th? OFHA

clearly had more time to organize and be represented at this meeting.

We live adjacent to public conservation land and my family looks forward to Sundays outdoors as it's the only

day we are all together. It's the only day we don't have to dress in orange, outfit our dog with bells or listen to

gunshots from sunrise to sunset. Perhaps we can continue to have I day a week where out recreational activities

can be safely enjoyed.Hunting is not conducive to other outdoor recreational activities.

Mr.Eccles and council, I ask for "enhanced communication" and an "opportunity to provide input".

I ask for council to rescind the motion on Sunday hunting.

Thank you for your time,Samantha Milligan

1

Mark Turner

From:Sent:To:Cc:

Subiect:

Christine Forand

Tuesday, March 27,20L8 7:07 PM

Mark [email protected] Sunday hunting in West GreY

Hello Mark,

I have been very dismayed to hear that arequest for Sunday hunting in West Grey was approved. The lack of

transparency and communication regarding this proposal to residents of West Grey is appalling'

We personally have hunters who ask us permission to hunt on our property and hunters who hunt on the

neighbouringproperties. I am more thandistraught at the fact that hunters in one little presentation to West

Grely councilwif now affect our personal recreation lifestyle of walking in our forest, horseback riding and

enjoying a tranquil Sunday even during the hunting season.

I demand that this decision is repealed and that voices that oppose this proposal be given a fair amount of notice

be able to voice their opinions.

There was no opportunity for the residents of West Grey to know about this proposal. This gives the impression

that there was some collusion amongst the Federation of Anglers and Hunters and West Grey Council. Why else

would we not table a motion and wait until all council members were present? This controversial issue

waranted some serious reflection and consultation.

What was the rush? The hunting season does not open until the fall, not for another 6 months.

Thank you for repealing this decision until it is given the due consideration it requires.

Sincerely,

Christine ForandffiDurham

1

Mark Turner

From:Sent:lo:

Subject:

Nikki May#>Tuesday, March 27,2018 4:13 PM


rhergert@westg rey.com; dou ghutchi nson@westg rey.com;

[email protected]; [email protected]; [email protected]

[email protected] of motion for Sunday Hunting

To; Mayor Eccles and Members of West Grey Council

Re: Sunday Hunting

I have recently learned that Sunday Hunting has been approved by the Council for West Grey. As a resident

and tax-payerof this municipality, I find this of great concern, both because allowing hunting on Sunday

restricts my enjoyment of the countryside even further, and by the fact that this motion was brought forward and

passed by council without informing the public ahead of time.

My family and I spend a lot of time wandering the pathways of this municipality, both on our own acreage and

onproperties belonging to the county and to the Conservation Authority. Weekend outings are particularly

fre[uent because *" oft"n entertain visitors then. We avoid public woodlands when hunting is at its peak in the

fall, but have heard gunshots all over our area throughout the year. At least knowing that one day a week it is

safe to walk in the woodlands was a comfort'

The fact that this motion was passed without input from the majority of the public is even more worrisome than

the fact of the hunting itself. This type of action, which affects the whole of the public, needs to be open for

public discussion before our elected representatives take action unilaterally. Twelve years ago this issue was

voted the other way as the public was able to influence the decision. What factors made council believe that

things have changed? If anything, there are more people than ever who live here now who are more interested

in enjoying our woodlands and countryside for passive recreation than for hunting. And if council believes that

they -can

make a decision like this that favours the few over the many, how many other times have they done

this and plan to do it again?

Susan MayRR #2Priceville, OntarioNOC lKO

Cc:

1

Mark Turner

From:Sent:lo:

JeffPries#Monday, March 19, 2018 8:14 PM

[email protected] HuntSubject:

I am in favour of the Sunday hunt. I work extremely long hours and as of now the onlyopportunity I have is Saturday morning and night. Thanks Jeff Pries

Sent from my iPhone

1

Mark Turner

From:Sent:lo:

RyanHastie<ffi>Monday, March L9,2018 5:54 PM

mtu rner@westg rey.com; [email protected]

Sunday gun huntingSubject:

Hi there I am un able to mate it to the meeting tonight about the possibility of Sundaygun hunting in west grey. It would be such benefit to so many people such as myselfwho work 12hr shifts 5-6 days a week witch in some cases means that we could miss a

entire season of hunting. Not only would we get to have more time in the blind or standit would also be another day to spend with family and friends and teaching the newgeneration the same things that our dads and granddads had taught us over the years.In other words I would GREATLY SUPPORT Sunday gun hunting in West Grey

Ryan Hastie

1

Mark Turner

From:Sent:To:

Eunice Henning <[email protected]>Wednesday, March 28,20L81L:45 AMLaura Johnston; [email protected]; Bev Cutting; Carol Lawrence; Doug

Hutchinson; John Bell; Kevin Eccles; Kevin Eccles; Rebecca Hergert; Rob ThompsonFW:Sunday HuntingSubjbct:

-----Original Message-----From: canadale [mailtoSent: Wednesday, March 28,2018 11:41 AMTo: [email protected]: Sunday Hunting

As a land owner who is sick to the eye teeth of hunters prowling around my road at allhours, sometimes accosting me when I won't give them permission to hunt on myproperty... I am FURIOUS that the council have sneakily and without ANYTRANSPARENCY passed a motion to allow Sunday hunting... I pay yourwages... and asa tax payer and land owner you have NO RIGHT to put forward motions OR pass themwithout notifying those of us who own land in this country. I talk to my neighbours allthe time about the nuisance factor of hunters and I guarantee that I am not the onlyperson in my general vicinity who feels this way.... I will be writing a letterto the editortoo about this... what happened to the FALSE promises by our useless liarof a mayorabout transparency. Shame on ALL the councilors who participated in this disgracefulmotion.yours irately Denise Dunkley (make no mistake my husband is equally outraged by this)

I

Mark Turner

From:Sent:lo:

sharrivleeming

Subject:

Thursday, March 29,2018 7:L1 [email protected]; [email protected]; [email protected];

[email protected]; doug hutchi nson @westg rey.com;


ljohnston@westg rey.com

Sunday hunting

To All Coucil Members,

Thanks for taking the time to consider the hunters. As a hunter I can say that my experience has been thatmost hunters are very responsible and respectfulof the land and the animals. As a hunter conservation is

very important to us, without it we would not have successful hunting. also many of us hunt to feed ourfamilies.....not all.....not most hunters are trophy hunters. Also like the anti hunters we also work all week and

many of us only have Saturday and Sunday available to hunt. Therefore at the present time I would really

appreciate the chance to hunt both these days. For many of us we spend a lot of money for the chance to hunt

one day a week. I realize that the same goes for the antis but I'm confident that we can work together to make

Sunday hunting a success for everyone.I have heard the concerns expressed about the safety of hikers ect but if you think about it the same safety

applies Monday to Saturday if hikers and hunters are both out. There are no mishaps or concerns on these

days. Also safety should not only be the responsibility of the hunter......yes I know we must know our targetand beyond but it would also help if hikers wore bright colours while walking in huntable public areas whilewalking. Saftey is everyones responsibility.I personally don't live in your area but I do drive up several long hours your way and spend my money to get

the opportunity to hunt your lovely countryside. I have met many lovely farmers along the way. After driving

so far many times a year I would love to have the opportunity to hunt two days.

Thankyou for taking the time to discuss our cause at your council meetings and for taking the time toread my letter.

Sincerely Sharri Vleeming

1

of 1

Report Regular Agenda

Director of Finance/Treasurer – Report FTR#04/02/18 Date: April 2, 2018. Approval of Voucher No. 06-2018 in the amount of $1,695,962.89. FTR#1 Recommendation: That Council approves Voucher No. 06-2018. Quotations for Normanby Arena Dehumidifier The Facility Manager has obtained three quotations as follows for replacement of the dehumidifier at the Normanby Arena: KORE Mechanical Inc. $52,850.00 F Wilson Electric $59,679.00 JJ McLellan and Son $61,455.33 FTR#2 Recommendation: That Council approves the quotation from KORE Mechanical for replacement of the dehumidifier at the Normanby Arena in the amount of $52,850 plus HST. Respectfully submitted: Kerri Mighton Director of Finance/Treasurer West Grey 2020 Action Plan Decisions respecting this report should support the following Strategic Priorities and Goals identified in the approved West Grey 2020 Action Plan: Strategic Priorities

1. Ensure the Financial Sustainability of the Municipality. 2. Pursue Economic Development in West Grey. 3. Enhance Efforts to Inform and Communicate.

Municipality of West GreyCouncil Report

#TR O4-O2-2019

AccountsDepartment Tota l-#06-20 18

Payroll #06 :Mar.4-L7t zOLg

OMERS - Employer portion:

Total Voucher #0612018

$11595,374.L3

$1OOr588.76

$oo

$1,695 p62.89

MUNICIPALITY OF WEST GREY

Cou ncil/Board Report By Dept-(Un paid)AP5130

Date : Mar 27,2018

Page: 1

Time: 3:02 pm

Vendor :

Batch :

Department

@TH00001 To 77791192

99 To 99

Ail

Gash Requirement Date :

Bank: 1 To 1

Class : All

02-Apr-2018

Vendor Vendor Name

lnvoice # lnvoice Description

G.L. Account CCI CC2 CC3 GLAccount Name

Batch lnvc Date lnvc DueDate Amount

DEPARTMENT 1000 AdministrationAIGO1O88 AIG INSUMNCE COMPANY OF CANADMARCH 27 , 201 Accidental Death / Dismemberment - April

1-5-1000-1013 Administration Life lnsuranceEXCO5O59 EXCELBUSINESSSYSTEMS326867 Copier read - Feb (bl-3289/col-1716) east C2525i

1-5-1000-2013 Photocopier Expense/Lease326868 Copier read -Feb. (b164271 col2243) west C55351

1-5-1000-2013 Photocopier Expense/LeaseHENO8O38 HENNING EUNICEMAR. 10/18 Kettle for office from Hanover Home Hardware - March 10th

1-5-1000-2010 Administration Material & SuppliesINFOOOO1 INFINITYNETWORKSOLUTIONS16811 March : computor network, spam filtering services

1-5-1 000-2030 Administration - Computer ExpensePUR16030 PUROLATORCOURIERLIMITED437415647 Courier services March 6 - 7

1-5-1000-2010 Administration Material & SuppliesSTA19382 STAPLESADVANTAGE46650191 Laminated round table for CAO office

1-5-1000-2010 Administration Material & SuppliesSUNO3O93 SUNLIFEASSURANCECO.CANADAMARCH 27118 Employee Life, Dept.Life, STD, LTD - April

1-5-1000-1013 Administration Life lnsurance

99

99

99

99

99

99

99

99

27-Mar-2018

26-Mar-2018

26-Mx-2018

26-Mar20'18

26-Mar-2018

26-Mar-2018

26-Mar-2018

27-Mar-2018

02-Apt-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

24.90

174.92

251.48

16.92

02-Apr-20181,348.09

02-Apr-20184.43

02-Apr-2018279.55

02-Apr-20181,569.91

Department Total 3,670.20

DEPARTMENT 1005 Corporate CostsDUR9O558 DURHAM COMMUNIry HEALTH CARE FMARCH 22,2012018 DCHCF Events Sponsorship

1-5-1005-2051 Corporate Costs Grants to Organiz'tMARCH 22118 2018 DCHCF Grant

1-5-1005-205'l Corporate Costs Grants to Organiz'tGMBOOOO1 GM BLUEPLAN ENGINEERING LIMITE93239 Geo{ech lnvestigation@ Durham: services to March 3rd

1-5-1005-2015 Corporate Costs Building RenovationSAN19OI7 SANDY HAMILTON PLUMBING & HEAT12922 DAC: repairs to hot water heater Feb. 21

1-5-1005-2075 Corporate Costs LeaseAgreement Exp

99 26-Mar-20'18

99 26-Mar-2018

99 26-Mar-2018

99 26-Mar-2018

02-Apr-20185,000.00

02-Apr-20'1812,500.00

02-Apr-20184,423.72

02-Apr-20'18298.65

Department Total : 22,222.37

DEPARTMENT 1020 BIA ExpensesDURO23OO DURHAM B,I,A.MARCH 22118 2018 Grant 50%

't-5-1020-2071 BIA Expenses

99 26-Mar-2018 O2-Apr-20'18

6,300.00


DEPARTMENT 1400 Fire Durham

AONOOOOI AON REED STENHOUSE INC3640000030743 2018 VFIS premium

1-5-1400-1013 Fire Durham Life lnsuranceDOUO6O58 DOUG'S PLUMBING9567 Supply / install replacement toilet at Durham Fire Hall

1-5-1400-2015 Fire Durham Building MaintenanceHARO8O35 HARTMAN COMMUNICATIONS40626 CP200 charger & battery '

1-5-1400-2028 Fire Durham Communication Mainten'HWYOSOSO HWY 4 TRUCK SERVICE LTD82735 Unit #12 : service call - purge valve AD9

99

99

99

99

27-Mar-2018 02-Apr-20183,947.29

26-Mar-2018 02-Apr-20'18990.83

26-Mar-2018 02-Apr-20181,'t23.22

26-Mar-2018 02-Apr-2018


Council/Board Report By Dept-(Unpaid)AP5130

Date : Mar 27,2018

Page:.2

Time : 3:02 pm

Vendor :

Batch :

Department

@TH00001 To 72791192

99 To 99

Ail

Cash Requirement Date

Bank: 1 To 1

Class: All

02-Apr-2018

Vendor Vendor Name


G.L. Account CCI CC2 CC3 GLAccount Name



1-5-1400-2034 Fire Durham Vehicle Maintenance82736 Unit#'\2: transfer case rear yoke repairs, top up rear air pressure

1-5-1400-2034 Fire Durham Vehicle MaintenanceULIOOOOI ULINE CANADA CORPORATION4114509 Eyewash solution & waterproof bandaids

1-5-1400-20'10 Fire Durham Material/Supplies

99 26-Mar-2018 02-Apr-2018

99 26-Mar-20'18 02-Apr-2018

312.49

280.08

50.44


DEPARTMENT 1500 Fire NormanbyAONOOOOI AON REED STENHOUSE INC3640000030743 2018 VFIS premium

1-5-1500-1013 Fire Normanby Life lnssuranceSPA19370 SPARLING'S PROPANE CO. LTD.8872507646338 March 14 propane delivery @ 610Alfred Ayton Nby Fire portion

1-5-1500-2014 Fire Normanby Utilities8872507651 589 1 0 yr gas check at Ayton Fire Station - Feb. 6/1 8

1-5-1500-2010 Fire Normanby Material & SuppliesULIOOOO1 ULINE CANADA CORPORATION4114509 Eyewash solution & waterproof bandaids

1-5-1 500-2010 Fire Normanby Material & Supplies

99

99

99

99

27-Mar-2018 02-Apr-20182,631.53

26-Mar-2018

26-Mar-2018

26-Mar-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

193.68

112.94

50.43


DEPARTMENT 1600 Fire NeustadtAONOOOO1 AON REED STENHOUSE INC3640000030743 2018 VFIS premium - -1-5-1600-1013 Fire Neustadt Life lnsuranceHAN08015 HANOVER HOME HARDWARE Moulton820216 NEU Fl Light bulbs - March 16th

1-5-1600-2015 Fire Neustadt Building MaintenanceHARO8O35 HARTMAN COMMUNICATIONS40626 Kenwood & XPR battery

1-5-1600-2028 Fire Communication Maint'NeustadtSPA19370 SPARLING'S PROPANE CO. LTD.8872507947442 March 19 propane delivery to Neust.Fire Hall

1-5-'1600-2014 Fire Neustadt UtilitiesTAROI999 TARLINADAMMARCH 5/18 March Sth mileage - 103kms to Grey Cty Training Officers mtg

1-5-1600-2029 Fire Neustadt FuelTIM2Ol36 TIM'S DIVING SUPPLIES595727 Hydro testing for 9 cylinders - Neust.Fire

1-5-1600-2035 Fire Neustadt Equipment MaintenanceULIOOOO1 ULINE CANADA CORPORATION4114509 Eyewash solution & waterproof bandaids

1-5-1600-20'10 Fire Neustadt Material & Supplies

99

99

99

99

99

99

99

27-Mar-2018 02-Apr-20183,070.12

26-Mat-2018 O2-Apr-201820.32

26-Mar-2018 02-Apr-2018203.40

26-Mar-2018 02-Apr-2018255.67

26-Mar-2018 02-Apr-201848.41

26-Mar-2018 02-Apr-2018411.89

26-Mar-2018 02-Apr-201850.43

4,060.24Department Total :

DEPARTMENT 1800 Fire West Grey

AIGO1O88 AIG INSURANCE COMPANY OF CANADMARCH 27 , 201 Accidental Death / Dismemberment - April

1-5-1800-1013 Fire West Grey Life lnsuranceSUNO3O93 SUNLIFEASSURANCECO.CANADAMARCH 27118 Employee Life, Dept.Life, STD, LTD - April'1-5-1800-1013 Fire West Grey Life lnsurance

99 27-Mar-2018 02-Apr-2018

99 27-Mar-2018 O2-Apr-2018

3.63

242.34

Department Total 245.97


Gouncil/Board Report By Dept-(Unpaid)Vendor : @TH00001 To 7:2291192Batch : 99 To 99

Department: All

Vendor Vendor Namelnvoice # lnvoice DescriptionG.L.Account CC1 CC2 CC3

AP5130

Date : Mar 27,2018

Page: 3

Time : 3:02 pm

GL Account Name

Cash Requirement Date ; 02-Apr-201gBank: 1 To 1

Class : All

Batch tnvc Date lnvc DueDate

DEPARTMENT 2000 Accounts PayableMUN13077 MUNICIPALIW OF GREY HIGHLANDS3284 2017 Joint Building Services

1-2-2000-2115 Due to Other Municipalities/BuildingSUNO3O93 SUNLIFEASSURANCECO.CANADAMARCH 27,2O'l Extended Health benefits - April'l-2-2000-1018 Acct PAYABLE Greenshield Health Ben'

99

99

Amount

27-Mar-2018 02-Apr-2018110,159.29

27-Mar-2018 O2-Apr-201823,712.29

133,871.58Department Total :

DEPARTMENT 3OOO

COBOOOO2 COBIDE ENGINEERING INC1435 Drainage Supertintendent services - December

1-2-3000-3170 Accrued LiabilitiescRO00009 GROVE-McCLEMENT & FISCHER LLP30952 Auditors request for information : May 2017

1-2-3000-3170 Accrued LiabilitiesLYSOOO1 LYSTEK INTERNATIONAL INC184-30 December: liquid biosolids processing

1-2-3000-3170 Accrued Liabilities

99 26-Mar-201 8 02-Apr-2018475.75

99 26-Mar-2018 02-Apr-2018339.00

27-Mar-2018 02-Apr-20184,884.53

99


DEPARTMENT 5020 Hardtop MaintenanceHARO8O47 HAROLDSUTHERLANDCONSTRUCTIONAG0033818 March 1st - Cold mix 12.03 tonne

1-5-5020-0100 C1 Hardtop Maintenance

Department Total

27-Mar-2018 02-Apr-20181,495.33

1,495.33

99

DEPARTMENT

s&190292018-0273 A1 -5-5030-01 002018-0273 B

1 -5-5030-01 0020't8-0273 C

1 -5-5030-01 002018-0273 D

1 -5-5030-01 002018-0273 E

1 -5-5030-01 002018-0273 F

1-5-5030-01 002018-0273 G

't-5-5030-0100TOR10057201 8-049

1 -5-5030-01 00

5030 Winter ControlS & E LAWN CARE & SNOW REMOVALNby/Bent Ext snow removal - Feb (3)

El Winter ControlNby Rd D snow removal - Feb (3)

El Winter ControlCedar Valley View Rd snow removal - Feb (2)

El Winter Control10th S/R snow removal - Feb (6)

E1 Winter ControlOld Bridge Rd snow removal - Feb (3)

E1 Winter ControlSugar Bush Lane snow removal - Feb. (6)

El Winter ControlConc 2NDR snow removal - Feb (3)

El Winter ControlTORRYJOHN AGlenwood Place snow removal - Feb (7)

E1 Winter Control

99

99

99

99

99

99

99

99

27-Mar-2018

27-Mar-20'18

27-Mar-2018

27-Mar-2018

27-Mar-2018

27-Mar-2018

27-Mar-2018

27-Mar-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

118.65

152.55

101 .70

216.96

152.55

508.50

169.50

593.2502-Apr-2018


Cou ncil/Board Report By Dept-(Unpaid)AP5130

Date : Mar 27,20'18

Page : 4

Time : 3:02 pm

Vendor :

Batch :

Department

@TH00001 To 22291192

99 To 99

Ail

Gash Requirement Date :

Bank: 1 To 1

Class: All

02-Apr-2018

Vendor Vendor Name


G.L.Account CC1 CC2 CC3 GlAccountNameBatch lnvc Date lnvc Due

Date Amount

DEPARTMENT 5O3O Winter Control


DEPARTMENT 5035 SafetyHAN08015 HANOVER HOME HARDWARE Moulton819123 Copper pipe, tube cutter, etc for eyewash stn @ Bent.Depot

1-5-5035-0100 F Safety MaintenanceULIOOOOI ULINE CANADA CORPORATION4124695 Eye wash stations for Depots (Nby,Bent,Glnlg)

1-5-5035-0100 F Safety MaintenanceYOU,I3168 YOUNG'S HOME HARDWARE BLDG CEN564367 ABS pipe, pipe cutter, solder, etc for eyewash stn @ Nby Depot

1-5-5035-0100 F Safety Maintenance

99

99

99

27-Mar-2018 02-Apr-2018

27-Mar-20'18 02-Apr-2018

73.1'l

890.94

27-Mar-2018 02-Apr-20'18258.17


DEPARTMENT 5045 OverheadAIGO1O88 AIG ]NSURANCE COMPANY OF CANADMARCH 27,201Accidental Death / Dismemberment - April

1-5-5045-1013 Public Works Life lnsuranceAWO1O3O A.WSILLS SALES & SERVICE LTD109649 Paper towels

1-5-5045-0100 SHED OverheadCOBOOOO2 COBIDE ENGINEERING INC1501 Egremont-Glenelg Twnln survey services Feb.4-Mar.3

1-5-5045-0100 MISC OverheadL&12113 FOODLAND - DURHAM4704 Coffee Kcup, cream - March 11

'l-5-5045-0100 SHED Overhead6'178 Cream - Jan.28'l-5-5045-0100 SHED Overhead7342 Spring water - March 12

1-5-5045-0100 SHED Overhead8954 Coffee Kcups, cream - Feb. 11

1-5-5045-0100 SHED Overhead9329 Coffe Kcups, cream - Feb.21

1-5-5045-0100 SHED OverheadSPA1937O SPARLING'S PROPANE CO. LTD.8872507746335 Propane delivery - March 14 @ Nby Shed

1-5-5045-0100 SHED Overhead8872507844115 Propane delivery March 6th @ Bent.Shed1-5-5045-0100 SHED OverheadSUNO3O93 SUN LIFE ASSUMNCE CO.CANADAMARCH 27118 Employee Life, Dept.Life, STD, LTD - April

1-5-5045-1013 Public Works Life lnsuranceWESOOOO3 WEST GREYAUTO PARTS90096526A Degreaser, fluid film, 5 amp fuses

1-5-5045-0100 SHED Overhead900965604 Fuel conditioner

1-5-5045-0100 SHED Overhead

99 27-Mar-20'18

99 27-Mar-2018

99 26-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-20'18

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

02-Apr-201844.44

02-Apr-2018108.48

02-Apr-20181,267.65

02-Apr-201827.47

02-Apr-20184.49

02-Apr-20183.99

02-Apr-201824.54

02-Apr-201824.54

02-Apr-20181,434.75

02-Apr-2018666.23

02-Apr-20182,893.49

02-Apr-2018

02-Apr-201838.1 0

11.28


DEPARTMENT 5055 EquipmentELOOOOO1 ELOQUIP LTD20'150 lnstall base for crane on TR2SWG

1-5-5055-0100 TR25W(20162 2 - hitch pins dw swivel latch

1-5-5055-0100 TR2sWCFOSOOOO2 FOSTERDONALD

Equipment (Machinery Operations)


99

99

27-Mar-2018

27-Mar-2018

02-Apr-20'18

02-Apr-2018582.8',1

36.16


Council/Board Report By Dept-(Unpaid)4P5130

Date : Mar 27,2018

Page: 5

Time: 3:02 pm

Vendor :

Batch :

Department

@TH00001 To 77291192

99 To 99

Ail


Bank: 1 To 1

Class: All

02-Apr-2018

Vendor Vendor Name


G.L.Account CCI CC2 CC3 GlAccount Name


DEPARTMENT 5055 Equipment671427 Sharpen chipper knives

1-5-5055-0100 WC1G Equipment (Machinery Operations)HWYO8O5O HWY 4 TRUCK SERVICE LTD82290 Rad hose, clamps

1-5-5055-0100 TR13WC Equipment (Machinery Operations)826'17 Filters

1-5-5055-0100 GR3WG Equipment (Machinery Operations)

1-5-5055-0100 GR6WG Equipment (Machinery Operations)82618 Filters

1-5-5055-0'100 LO2WG Equipment (Machinery Operations)82629 Plow mirrors, O-rings, Cap

1-5-5055-0100 BCIWG Equipment (Machinery Operations)

1-5-5055-0100 TR6WG Equipment (Machinery Operations)

1-5-5055-0100 TR1OWC Equipment (Machinery Operations)JEFOOOI JEFF SCHWEHR'S AUTOMOTIVE LTD14798 TRCBO : LOF, repl.RH hi-beam hdlte, steering wheel sensor

186,01Skms

1-5-5055-0100 TRCBO Equipment (Machinery Operations)KEL1IO48 715936 ONTARIO INC O/A KELL'S10045 - 2018 Service call: check for running rough when cold TR16WG

1-5-5055-0100 TR16WC Equipment (Machinery Operations)10053 Service call - install new pmp on loader LO2WG

1-5-5055-0100 LO2WG Equipment (Machinery Operations)ROB18OO7 ROBERT'S FARM EQUIPMENT SALESP97497 Tail light bulbs

1-5-5055-0100 LO2WG Equipment (Machinery Operations)VIK22O4O VIKING CIVES LIMITED2674526 Rod, hex nuts

1-5-5055-0100 TRBWG Equipment (Machinery Operations)2674547 Check hydraulics for adequate flow

1-5-5055-0100 TR1WG Equipment (Machinery Operations)2674701 Clevis yoke ass'y

1-5-5055-0100 TRSWG Equipment (Machinery Operations)WESOOOO3 WEST GREYAUTO PARTS90096534A Oil filters

1-5-5055-0'100 TR12WC Equipment (Machinery Operations)90096548A Sandpaper

1-5-5055-0100 TR12WG Equipment (Machinery Operations)90096550A Shoptowels,undercoating

1-5-5055-0100 TR12WG Equipment (Machinery Operations)

99

99

99

99

99

27-Mar-2018

27-Mar-2018

27-Mar-2018

27-Mar-2018

27-Mar-2018

02-Apr-20'18

02-Apr-2018

02-Apr-2018

02-Apr-2018

O2-Apr-20'18

28.25

110.79

104.93

56.04

222.41

34.02

604.32

43.41

9.06

4.66

47.28

99 26-Mar-20'18 O2-Apr-2018

4.33

70.76

70.76

254.96

02-Apr-2018169.50

02-Apr-20184,633.00

02-Apr-2018199.88

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-20'18

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

99 27-Mar-2018

O2-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018


DEPARTMENT 5700 Water NeustadtFLOOOOO3 FLOWMETRIXTECHNICALSERVICES5380 NEU WTf Annual flowmeter / pressure calibrations on March Sth

1-5-5700-2010 Water Material & SuppliesGENOOOO4 GENERAL FILTRATION'199412 3 cases of rough filters for Neu.Wtr

1-5-5700-20'10 Water Material & Supplies

99

99

26-Mar-2018 02-Apr-20183,445.88

27-Mar-20'18 02-Apr-20181,626.58

5,072.46Department Total

DEPARTMENT 5720 Durham WaterWATOOOOI WATERMARK SOLUTIONS LTD20180047 Digital battery for corrolator1-5-5720-20'.t0

99 27-Mar-2018 02-Apr-2018239.05Water Material & Supplies Durham

Department Total : 239.05


Gouncil/Board Report By Dept-(Unpaid)AP5130

Date : Mar 27,20'18

Page : 6

Time : 3:02 pm

Vendor :

Batch :

Department :

@TH00001 To 22'291192

99 To 99

Ail

Cash Requirement Date :

Bank: 1 To 1

Class: All

02-Apr-2018

Vendor Vendor Name


G.L.Account CCI CC2 CC3 GLAccount Name


DEPARTMENT 5720 Durham Water

DEPARTMENT 5730 Sewer DurhamCARO3O32 CARSON SUPPLYS1512629-001 Gatevalve for lift stn @ Bruce Str

1-5-5730-2010 Sewer Material & Supplies DurhamGSSOOOO1 GSS ENGINEERING CONSULTANTS L18-GSS-01 CAD Modeling: startup & creation of 4 stn monitoring networks for

Sanitary Swr Flow monitoring @ Dur

1-5-5730-2030 Sewer Durham Engineering FeesLYSOOOI LYSTEK INTERNATIONAL INC184-31 January - liquid biosolids processing

1-5-5730-3060 Sewer Durham Sludge Storage/Haulage184-32 February - liquid biosolids processing

1-5-5730-3060 Sewer Durham Sludge Storage/HaulageSCH9O29O SCHAUSSANITATIONLIMITED2478 Vacuum sludge from chl.contact chamber Feb. 23 & disposal of3 loads

1-5-5730-2010 Sewer Material & Supplies DurhamSPA1937O SPARLING'S PROPANE CO. LTD,0310440747980 Propane delivery - March 21 @ D.Swg.Plant

1-5-5730-20'10 Sewer Material & Supplies Durham

99

99

99

99

99

99

27-Mar-2018 02-Apr-2018't,773.4'l

26-Mar-2018 02-Apr-2018

5,390.10

27-Mx-2018

27-Mar-2018

27-Mar-2018

27-Mar-2018

02-Apr-20186,462.82

02-Apr-20185,972.58

02-Apr-2018836.20

02-Apr-20187.66


DEPARTMENT 6000 Landfill

GMBOOOOI GM BLUEPLAN ENGINEERING LIMITE93150 Neu.Landf: services to March 10th

1-5-6000-7201 Landfill Post Closure Paid

Department Total :

27-Mar-20'18 02-Apr-20182,6',t5.84

2,615.84

99

DEPARTMENT 6030LAH041407689

1 -5-6030-20557690

1-5-6030-2055

Landfill DurhamLAHN EXCAVATING LTDD.Landf : Feb.22-28 rental bull dozer

D.Landf : March 1-7 rental bull dozerLandfill Durham Compaction/Cover

Landfill Durham Compaction/Cover

99

99

27-Mar-20'18

27-Mar-2018

02-Apr-20184,570.86

02-Apr-20185,576.56

Department Total 10,',147.42

DEPARTMENT 7000 Recreation NormanbyArenaAIGO1O88 AIG INSURANCE COMPANY OF CANADMARCH 27,201 Accidental Death / Dismemberment - April

1-5-7000-1013 NbyArena Life lnsurancecuL202't08176 Reimbursement for Homeopathic treatment - March 9th

1-5-7000-1015 NormanbyArena BenefitsFAIOOOO2 FAIRMOUNT HOLDING INC749 3 security for March 17th Stag & Doe

1-5-7000-2043 Normanby Arena - Security ExpenseGRAO71,IO GRANT'S INDEPENDENTMARCH 7, 201€ March 7th - Mr Clean x 2

1-5-7000-2010 NormanbyArena MaUSuppHURO8O72 HURONIA/MED.E-OX LTD147833 Zamboni propane delivery - March 14th

1-5-7000-2040 Normanby Resurfacer Rep/MaintSPA1937O SPARLING'S PROPANE CO. LTD.8872507546341 March 14 propane delivery to NbyArena

1-5-7000-2031 NormanbyArena PropaneMater HtSUNO3O93 SUNLIFEASSURANCECO.CANADAMARCH 27118 Employee Life, Dept.Life, STD, LTD - April

99 27-Mar-2018 02-Apr-2018

99 26-Mar-2018 02-Apr-2018

26-Mar-2018 02-Apr-20'18

26-Mar-2018 02-Apr-20'18

26-Mar-2018 02-Apr-2018

26-Mar-2018 02-Apr-2018

99

99

99

99

99

4.76

189.84

423.75

21.45

120.01

27-Mar-2018 02-Apr-2018

541.53


Council/Board Report By Dept-(Unpaid)AP5130

Date : Mar 27,2018

Page

Time

7

3:02 pm

Vendor :

Batch :

Department :

@TH00001 To z.2z91192

99 To 99

Ail


Bank: 1 To 1

Glass : All

O2-Apr-2018

Vendor Vendor Name


G.L.Account CCi CC2 GC3 GLAccountNameBatch lnvc Date lnvc Due

Date Amount

DEPARTMENT TOOO

'l-5-7000-1 01 3

Recreation Normanby Arena

Nby Arena Life lnsurance 355.39


DEPARTMENT 7100 Recreation NeustadtArenaNEW14O73 NEWTON LISAMARCH 15/18 Mini Easter Egg's for March 31st Easter Egg Hunt (Costco March 15)

1-5-7100-2165 Recreation Fundraising Exp Neustadt

99 26-Mar-2018 02-Apr-2018

Department Total :

154.88

154.88

DEPARTMENT 7200 Recreation Durham ArenaAIGO1O88 AIG INSUMNCE COMPANY OF CANADMARCH 27 , 201 Accidental Death / Dismemberment - April

1-5-7200-1013 Recreation Durham Arena Life lnsur'AWO1O3O A.W.SILLS SALES & SERVICE LTD109685 Plastic glasses, paper towels, toilet paper

1-5-7200-2010 Durham Arena MaUSupplies109710 x-large gloves

1-5-7200-2010 DurhamArena MaVSuppliesDES90298 DESCO78753'18 Sloan flushmate cart

1-5-7200-2015 Rec Durham Arena Bldg MaintenanceMUNOOOO2 MUNICIPALITY OF NORTH PERTHMARCH 26118 2018 membership fee for WG Recreation managers (2)

'l-5-7200-2020 Durham Arena MembershipsSPO19151 ATHLETICASPORTSYSTEMSINC.310267 12mmx48x60 Glass for arena

1-5-7200-2015 Rec Durham Arena Bldg MaintenanceSUNO3O93 SUNLIFEASSURANCECO.CANADAMARCH 27118 Employee Life, Dept.Life, STD, LTD - April

1-5-7200-1013 Recreation DurhamArena Life lnsui

99 27-Mar-2018

99 26-Mar-2018

99 26-Mar-2018

99 26-Mar-2018

99 26-Mar-2018

99 26-Mar-2018

99 27-Mar-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

02-Apr-2018

2,82

74.02

13.67

84.83

28.25

861.06

200.36


DEPARTMENT

4W010301 09685

1-5-72',t0-20331 0971 0

1-5-7210-2033

1-5-7210-2033L&12',|.137432

't-5-7210-20339845

't-5-72',t0-2033

72'|.0 Recreation Durham Arena HallA.W.SILLS SALES & SERVICE LTDPlastic glasses, paper towels, toilet paper

Durham Arena Hall Bar Rep/Suppl''l4oz &7oz glasses

Durham Arena Hall Bar Rep/Suppl'

Durham Arena Hall Bar Rep/Suppl'FOODLAND - DURHAMGingerale - March 24

Durham Arena Hall Bar Rep/Suppl'Gingerale, Sprite, OJ - March 17th

Durham Arena Hall Bar Rep/Suppl'

99

99

99

99

26-Mar-2018

26-Mar-2018

02-Apr-2018

02-Apr-2018

2',t7.'.t4

339.00

92.66

26.'t3

37.29

26-Mar-2018

26-Mar-2018

02-Apr-2018

02-Apr-2018

Department Total : 7',t2.22

DEPARTMENT 7220 Durham Summer ProgramsLIF9O148 LIFESAVING SOCIETYS026399 Affilation fee for 2018 - Durham Wading Pool

'l-5-7220-2010 SwimMade Pool MaVSupplies

99 26-Mar-2018 02-Apr-201898.00


DEPARTMENT 7600 Recreation Neustadt Comm HallNEW14O73 NEWTON LISA


Gouncil/Board Report By Dept-(Unpaid)AP5130

Date : Mar 27,2018

Page: 8

Time : 3:02 pm

Vendor :

Batch :

Department

@TH00001 To z729'1192

99 To 99

Ail

Cash Requirement Date : 02-Apr-2018

Bank: 1 To 1

Class: All

Vendor Vendor Name


G.L.Account CC1 CCz CC3 GlAccount Name


DEPARTMENT 7600 Recreation Neustadt Comm HallMAR.15/18 Dish clothes, tea towels, dish soap from Costco March 'lSth for NCC

1-5-7600-2032 Neu. Comm. Hall Kitchen Exp.

99 26-Mar-2018 02-Apr-2018

Department Total :

81.39

81.39

DEPARTMENT 8705 Library

AIGO1O88 AIG INSURANCE COMPANY OF CANADMARCH 27 , 201 Accidental Death / Dismemberment - April

1-5-8705-1013 Library Life lnsuranceSUNO3O93 SUNLIFEASSURANCECO.CANADAMARCH 27118 Employee Life, Dept.Life, STD, LTD - April

1-5-8705-1013 Library Life lnsurance

99 27-Mar-20'18 02-Apr-2018

99 27-Mar-2018 02-Apr-2018

2.54

185.83


DEPARTMENT 9000 Planning & DevelopmentCOBOOOO2 COBIDE ENGINEERING INC1500 Drainage Superintendent services Feb.4-Mar.3

1-5-9000-5011 Municipal Drain Contract Labour

99 26-Mar-2018 02-Apr-20182,0't7.05


DEPARTMENT

ADVo0003ARD18-1007

1 -5-9550-3000ARDl 8-1 008

1 -5-9550-3000DEW000021 5535

1-5-9550-3000GEO00004MARCH 26118

1 -5-9550-3000PUR16030437415647

1-5-9550-3000

9550 Roads Capital Expense

ADVANCED RESEARCH & DEVELOPMENH.Bridge: engineering,design,equipment,materials, labour, etc

RDI-17 Roads Capital ExpenseH.Walkway Bridge: repairs/retrofit, supply & install of diffusers

RD1-17 Roads Capital ExpenseDEWAR SERVICESH.Bridge: re-wire with 16 - 1 5a GFI receptacles & rework exisitinghand rails:conceal wiring

RD1-17 Roads Capital ExpenseGEORGIAN CHEVROLET BUICK GMS I

2018 Chev Silverado for Nby Depot

NEW Roads Capital ExpensePUROLATOR COURIER LIMITEDCourier services March 6 - 7

RD1-17 Roads Capital Expense

99

99

99

99

99

27-Mar-2018

27-Mar-2018

27-Mar-2018

26-Mar-2O18

02-Apr-2018248,555.39

02-Apr-20189,615.55

02-Apr-2018

8,588.00

02-Apr-20'1834,604.00

14.9826-Mar-2018 Q2-Apr-2018


DEPARTMENT

DEW00002't5526

1 -5-9560-30001 5530

1 -5-9560-3000wEL24025570622

1 -5-9560-3000570650

1-5-9560-3000

9560 Landfill Capital ExpenseDEWAR SERVICESD.Landf Scales: install 60a service

Landfill Capital ExpenseD.Landf Scales: supply/install 2 sets of traffic lights & manualcontrollers

Landfi ll Capital ExpenseWELBECK SAWMILL LTD.Lumber, deck blocks, hangers for B.Landf scales

Landfill Capital ExpenseCredit: return 2x10x8's & 6x6 posts

Landfill Capital Expense

99

99

99

99

27-Mar-2018

27-Mar-2018

27-Mar-2018

27-Mar-2018

O2-Apr-20182,150.39

02-Apr-2018

't,791.62

02-Apr-20181,209,62

02-Apr-2018-279.20



Gouncil/Board Report By Dept-(Unpaid)APsl30

Date : Mat 27,2018

Page: 9

Time : 3:02 pm

Vendor r

Batch :

Department

@TH00001 To 77791192

99 To 99

Alt

Cash Requirement Date :

Bank: 'l To 1

Class: All

Q2-Apr-2018

Vendor Vendor Name


G.L. Account CCI CC2 CC3 GLAccountNameBatch lnvc Date lnvc Due

Date Amount

DEPARTMENT 9560 Landfill Capital Expense

Unpaid Total : S555,272.10


Gouncil/Board Report By Dept-(Computer)4P5130

Date : Mat 27,2018

Page

Time

10

3:02 pm

Vendor:

Batch :

Department

@TH00001 To ZZZ91192

99 To 99

Ail

Cheque Print Date : 01-Mar-2018

Bank: 1To'lClass: All

To 02-Apr-2018

Vendor Vendor Name

lnvoice Description

G.L. Account CC1 CC2 CC3 GLAccountNameBatch lnvc Date lnvc Due Date

Amount

DEPARTMENT 0500 Council

ECKOOOOs ECKHARDT'SSHELLLUNCHROOM

03 MAR.26I1f March 26th Lunch for COW mtg

1-5-0500-2010 Council Material & Supplies

99 26-Mar-201 8 27-Mar-2018

88.08

Department Totals 88.08

DEPARTMENT 1000 Administration

HASOOOO3 HASTIEBUILDINGMAINTENANCE

340 Office cleaning contract services - March

1-5-1000-3011 Administration Contract Labour

99 26-Mar-201 I 27-Mar-2018

395.50


DEPARTMENT 1005 Corporate Costs

MEA13213 MEARIE GROUP

28,093 Durh.PUC Retirement Life -April1-5-10054050 Corporate Cost Liab'ty Durham Hydro

99 26-Mar-20'1 8 27-Mar-2O18

354.26


DEPARTMENT 1060 Taxation Public School

THE20001 THE BLUEWATER DTSTRTCTSCHOOL BOARD (DSB#7)

MARCH 23118 1st installment: English Public school

1-2-1060-9100 Requisition-Public School - General

99 23-Mar-2018 23-Mar-2018

781,711.41

Department Totals : 781,711.41

DEPARTMENT 1070 Taxation Separate School

THE2OOTO THE BRUCE-GREY CATHOLIC DISTRICT SCHOOL BOARD

MARCH 23118 1st installment : English Separate school

1-2-1070-9'100 Requisition Separate - general99 23-Mar-2018 23-Mar-2018

88,802.74

Department Totals 88,802.74

DEPARTMENT 1080 Taxation French Public School

CON12O2O CONSEILSCOLAIREVIAMONDE

MARCH 23118 1st installment : French Public school

1-2-'1080-9100 Requisition French Public - General

9923-Mar-2018 23-Mar-2018

945.08


DEPARTMENT 1090 Taxation French Separate School

CONI2025 CONSEILSCOLAIRECATHOLIQUEPROVIDENCE

MARCH 23118 lst installment: French Separate school

1-2-1090-9100 Requisition Fr Separate General

9923-Mar-2018 23-Mar-2018

2,873.89


DEPARTMENT 14OO

IMPOOOO2 IMPERIAL OIL

53554706 Fuel purchases

'l-5-1400-2029

Fire Durham

Feb. 7-March 6

Fire Durham Fuel

99 27-Mar-2O18 27-Mar-2018

82.31


Counci l/Board Report By Dept-(Computer)AP5130

Date : Mar 27,2018

Page

Time

11

3:02 pm

Vendor:

Batch :

Department

@TH00001 To 72291192

99 To 99

Ail

Cheque Print Date : 01-Mar-2018

Bank: 1 To 1

Class: All

To 02-Apr-2018

Vendor Vendor Name

lnvoice Description

G.L. Account CCI CC2 CC3 GLAccountName

Batch lnvc Date lnvc Due Date

Amount


L&12113 FOODLAND - DURHAM

3911 Bottled water - March 6th Fire Dept

1 -5-1 400-201 0

99 26-Mar-201 8 27-Mar-2018Fire Durham Material/Supplies 37.88

Department Totals : 120.19

DEPARTMENT 1800 Fire West Grey


53554706 Fuel purchases Feb.7-March 6

1 -5-1 800-203399 27-Mar-2018 27-Mar-2018

Fire West Grey Fuel 472.74


DEPARTMENT 5035 Safety

HAN08015 HANOVER HOME HARDWARE Moulton & Co. Ltd

819270 ABS pipe, elboq adapter, cement for eye wash stn @ Bent.Depot

1-5-5035-0100 F Safety Maintenance

99 27-Mar-2018 27-Mar-2018

27.85


DEPARTMENT 5055 Equipment


53554706 Fuel purchases Feb.7-March 6

1-5-5055-0100 TR12W(1-5-5055-0100 TR14W(1-5-5055-0100 TRl7W(1-5-5055-0100 TR21W(1-5-5055-0100 TR25W(1-5-5055-0100 TRTWG

1-5-5055-0100 TRCBO

99 27-Mar-2018 27-Mar-2018








786.48

551.76

753.01

148.64

287.1'l

91 .58

429.39


DEPARTMENT 7600 Recreation Neustadt Comm Hall

STOOOOO2 STOP RESTAURANT SUPPLY

1769902 Forks, spoons & bins for hall kitchen1-5-7600-2032 Neu. Comm. Hall Kitchen Exp.

99 26-Mar-20'f I 27-Mar-2018

455.23


DEPARTMENT

TROo0002

1 667339

1 -5-7700-2035

7700 Recreation Durham Town Hall

TROY LIFE & FIRE SAFEry LTD

Twn Hall annual monitoring fee 99 26-Mar-2018 27-Mar-2018

339.00


Rec Durham Town Hall Equip Maint'

Gomputer Paid Total : 879,633.94


Council/Board Report By Dept-(EFT)APsl30Date : Mar 27,2018

Page

Time

't2

3:02pm

Vendor:

Batch :

Department

@TH00001 To Z,Z,Z;91192

99 To 99

Ail

EFT Paid Date : 01-Mar-2018

Bank: 1 To 1

Class: All

To 02-Apr-2018

Vendor Code

lnvoice No,G.L. Account

Vendor Name

DescriptionCCi CC2 CC3 GLAccountName

Batch lnvc Date lnvc Due DateAmount

DEPARTMENT 1000 Administration

BELO2O78 BELL CANADA

369-2200 MAR.: Office phone to March241-5-1000-2016 Administration Telephone & Fax

BELO2O85 BELL MOBILITY

63830 MAR.16, Cell phones to March 24th

1-5-1000-2016 Administration Telephone & Fax

HYD15O21 HYDRO ONE NETWORKS INC.

402813 MAR.2€ Office hydro to Feb. '16

1-5-1000-2014 Administration Utilities

402813 MAR.2€ Office sentinel light hydro to Feb. 15

1-5-1000-2014 Administration Utilities

TEL2OO13 TELUS INTEGMTED COMMUNICAT]ON

MARCH 16, 201 Long distant calls/service to Feb. 26

1-5-1000-2016 Administration Telephone & Fax

UNI21OO1 UNION GAS LIMITED

402813 MAR.2€ Office heat to March 9

1-5-1000-20'14 Administration Utilities

99 2l-Mar-2018 21-Mar-2018

99 16-Mar-2018 16-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 16-Mar-2018 16-Mar-2018

99 26-Mar-2018 26-Mar-2018

483.20

123.16

1,106.94

66.41

51.82

270.07

Department Totals : 2,10',1,60

DEPARTMENT 1005 Corporate Costs

HYDI5O21 HYDRO ONE NETWORKS INC.

172 SOUTH MA 172 South E hydro to Feb. 23

1-5-1005-20'14 Corporate Costs Utilities

240 GARAF MA 240 Garafraxa St N hydro to March 13

1-5-1005-2014 Corporate Costs Utilities

545 GEO HS M,545 George St E vacant house hydro to March 13

1-5-1005-2014 Corporate Costs Utilities

UNI21OO,I UNION GAS LIMITED

240 GARAF MA 240 Garafraxa St N heat to March 81-5-'1005-2014 Corporate Costs Utilities

545 GEO MAR.: 545 George St E vacant house heat to March 1

1-5-1005-2075 Corporate Costs LeaseAgreement Exp

99 26-Mar-2018 26-Mar-20'18

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-20'18

175.73

62.02

56.63

149.72

137.93



BELO2O78 BELL CANADA

369-2121 MAR.: D.Fire'lN Line'to March 24th

1 -5-1 400-201 6

369-2505 MAR.: D.Fire office phone to Mar. 24th

1 -5-1400-201 6

369-5050 MAR.: D.Fire'OUT Line'to March 24th1 -5-1 400-201 6


63830 MAR.16, Cell phones't-5-1400-2016

EASOOOOS EASTLINK

4796937 Durh.Fire internet toApril 18th

Fire Durham Telephone/Fax/lnternet

Fire Durham Telephone/Faxllnternet


to March 24th


99 21-Mar-2018 2'l-Mar-2018

99 21-Mar-2018 21-Mar-2018

99 2'l-Mar-2018 21-Mar-2Q18

99 16-Mar-2018 16-Mar-2018

80.22

118.75

80.22

99 22-Mar-2018 22-Mar-2018

't2.7'l


Council/Board Report By Dept-(EFT)AP5130

Date : Mar 27,2018Page

Time13

3:02pm

Vendor:

Batch :

Department :

@TH00001 To Z'Z'Z'91192

99 To 99

Ail


Bank: 1 To 1

Class : All

To 02-Apr-2018

Vendor Code

lnvoice No.G.L. Account

Vendor Name

Descriptioncc't cc2


AmountCC3 GLAccountName


1-5-1400-20'16 Fire Durham Telephone/Fax/lnternet

HYD15O2I HYDRO ONE NETWORKS INC.

11OJOHN MAR. Radio Bldg hydro to Feb. 23

1-5-1400-2014 Fire Durham Utilities

179 GEO A MAI Fire Chief office, etc hydro to Feb. 23


179 GEO B MAI D.Fire Hall, etc hydro to Feb. 23


TEL2OO13 TELUSINTEGRATEDCOMMUNICATION


1-5-1400-2016 Fire Durham Telephone/Faxllnternet

UNI2IOO1 UNION GAS LIMITED

179 GEO W MA Durh.Fire Stn heat to March 8

'l-5-'1400-20'14 Fire Durham Utilities

99 26-Mar-2018 26-Mar-2O18

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 16-Mar-2018 16-Mar-2018

99 26-Mar-2018 26-Mar-2018

94.81

43.83

78.17

201.70

22.88

289.71


DEPARTMENT 1500 Fire Normanby


63830 MAR.16, Cell phones to March 24th1-5-1 500-2016 Fire Normanby Telephone & Fax


610 ALF MAR.2 610 Alfred St Ayton hydro to Feb. 21 fire portion

1-5-1500-2014 Fire Normanby Utilities

WIG24O1O WIGHTMAN TELECOM LTD.

665-7523 MAR. Nby / Neust phone/internet, etc to April 9th

1 -5-1 500-2016 Fire Normanby Telephone & Fax

99 16-Mar-2018 16-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 22-Mar-2018 22-Mar-2018

12.71

783.74

252.26


DEPARTMENT

BE102085

63830 MAR.16,

1 -5-1 600-201 6

wEs08001

21 0381 9256

1 -5-1 600-201 4

wtG24010

665-7523 MAR.'1-5-1600-2016

1600 Fire Neustadt

BELL MOBlLITY

Cell phones to March 24th

Fire Neustadt Telephone/Fax

WESTARIO POWER

Neu.Fire Stn hydro - February

Fire Neustadt Utilities

WIGHTMAN TELECOM LTD,

Nby / Neust phone/internet, etc to April 9th

Fire Neustadt Telephone/Fax

99 16-Mar-2018 16-Mar-2018

99 22-Mar-2018 22-Mar2018

99 22-Mar-2018 22-Mar-2018

12.71

194.4',1

106.42


DEPARTMENT 18OO


63830 MAR.16, Cell phones

1 -5-1 800-2016

to March 24th

Fire West Grey Telephone/Fax

Fire West Grey

99 16-Mar-2018 16-Mar-2018

46.61




Date : Mar 27,2018Page :

Time:14

3:02pm

Vendor:

Batch :

Department

@TH00001 To 22.291192

99 To 99

Ail


Bank: 1 To 1

Class : All

To 02-Apr-2018

Vendor Code


Vendor Name

Descriptioncc1 cc2


AmountCC3 GLAccountName

DEPARTMENT 1900 Police Services

TEL2OO13 TELUS INTEGMTED COMMUNICATION


1 -5-1 900-201 6

99 16-Mar-2018 16-Mar-2018Police Services Telephone & Fax 44.75


DEPARTMENT 2000 Accounts Payable

MIN13O63 MINISTER OF FINANCE

MARCH 15/18 February - EHT remittance1-2-2000-1019 Accounts Payable EHT

REC18O1O RECEIVER GENERAL FOR CANADA

MAR. 17118 #5 Payroll #05 remittance RP0002'l-2-2000-10'12 Accounts Payable El

1-2-2000-1013 Accounts Payable FIT

1-2-2000-1011 Accounts Payable CPP

MARCH 15, 201 Payroll #5 remiftance RP0001

1-2-2000-10'11 Accounts Payable CPP

1-2-2000-10'13 Accounts Payable FIT

1-2-2000-1012 Accounts Payable El

MARCH 3, 201[ Payroll #4 remittance RP0001


1-2-2OOO-1013 Accounts Payable FIT'l-2-2000-1012 Accounts Payable El

MARCH 3/18 # Payroll #4 remittance RP0002


1-2-2000-'1012 Accounts Payable El

1-2-2000-'1013 Accounts Payable FIT

WOR24O3O WORKPLACE SAFEW INSURANCE BOARD

MARCH 15/18 WCB remittance - February1-2-2000-1022 Accounts Payable WSIB

99 15-Mar-2018 15-Mar-2018

99 17-Mar-2018'17-Mar-2018

99 17-Mar-2018 17-Mar-2018

99 03-Mar-2018 03-Mar-2018

99 03-Mar-2018 03-Mar-2018

99 15-Mar-2018 15-Mar-2018

7,563.06

1,206.26

4,627.402,989.46

14,397.34

28,572.65

5,48't.71

15,34'l .70

31,687.55

5,834.79

2,486.12't,249.30

3,772.76

11 ,676.06


DEPARTMENT 5045 Overhead

BELO2O78 BELLCANADA

364-5105 MAR.: Bent.Depot phone to Mar. 24th

1-5-5045-0100 PHONE Overhead

369-2133 MAR.: Glnlg Depot phone to March 24th


369-2200 MAR.: Office phone to March 24


369-3243 MAR.: Durh.Depot phone to Mar. 24th



63830 MAR.16, Cell phones + Glnlg Depot internet to March 24th




11OJOHN MAR. Radio Bldg hydro to Feb. 23


99 21-Mar-2018 21-Mar-2018

99 21-Mar-2018 21-Mar-2018

99 21-Mar-2018 2'l-Mar-20'18

99 21-Mar-2018 21-Mar-2018

99 16-Mar-2018 16-Mar-2018

182.91

97.96

483.1 I

187.48

62.15238.57

99 26-Mar-2018 26-Mar-2018

43.83


Council/Board Report By Dept-(EFT)APst30

Date : Mar 27,20'18PageTime

15

3:02pm

Vendor:

Batch :

Department

@TH00001 To 22'291192

99 To 99

Ail


Bank: 1 To 1

Class : All

To 02-Apr-2018

Vendor Code


Vendor Name

Descriptionccl cc2


AmountCC3 GLAccount Name

OEPARTMENT 5045 Overhead

124 HELENA lvt Nby Depot hydro to Feb.211-5-5045-0100 SHED Overhead

493870 MAR. 2 Glnlg Depot hydro to Feb. 13th

1-5-5045-0'100 SHED Overhead

TEL2OOI3 TELUS INTEGRATED COMMUNICATION




183 SOUTH M/ Durh,Strg.Depot heat to March 91-5-5045-0100 SHED Overhead

451 SADD MAF 451 Saddler St W heat to March 81-5-5045-0100 SHED Overhead

WIG24O1O WIGHTMAN TELECOM LTD,




XPLOOOOI XPLORNET INTERNETSERVICES

21237302 Bent.Depot internet to April 7th


99 26-Mar-2018 26-Mar-2018

99 21-Mar-2018 21-Mar-2018

99 16-Mar-2018'16-Mar-2018

99 26-Mar-2018 26-Mar-20'18

99 26-Mar-2018 26-Mar-2018

99 22-Mar-2018 22-Mar-2018

99 22-M*-2Q18 22-Mar-2018

375.84

838.90

3.3s

1,038.31

209.3s

73.70

84.69

66.66


DEPARTMENT 5055 Equipment

CNHOOOO2 CNH INDUSTRIAL CAPITAL CANADA LTD

MARCH 23118 Lease: 580SN Case (#19)

1-5-5055-0100 BH2WG Equipment (Machinery Operations)

99 22-Mar-20'18 22-Mar-2018

1,391.75


DEPARTMENT 5340 St Lighting Expense Elmwood

WESOSOO1 WESTARIO POWER

300250361 Elmwd Street light hydro - January1-5-5340-2014 St Lighting Elmwood Utilities

99 06-Mar-2018 06-Mar-2018

483.19


DEPARTMENT 5350 Street Lighting Durham

HYD15O2,I HYDRO ONE NETWORKS INC.

137 GARAF MA Durh.Str.Light hydro to Feb. 8th

1-5-5350-2014 St Lighting Durham Utilities

DOUGLAS MAF Douglas Str light hydro to Feb. 23

1-5-5350-2014 St Lighting Durham Utilities

99 21-Mar-2018 21-Mar-2018

99 26-Mar-2018 26-Mar-2018

1,489.75

41.33


DEPARTMENT 5355 Street Lighting Heritage Bridge

HYD15O21 HYDROONE NETWORKS INC.

231 GARA MAI H.Bridge light hydro to Feb. 23

1-5-5355-2014 St Lighting H.Bridge Utilities

99 26-Mar-2018 26-Mar-20'18

39.60



Gouncil/Board Report By Dept-(EFT)AP5130

Date : Mat 27,2018PageTime

16

3:02pm

Vendor:

Batch :

Department

@TH00001 To 77791192

99 To 99

Ail


Bank: 1 To 1

Class: All

To 02-Apr-2018

Vendor Code


Vendor Name

Descriptionccl cc2

Batch lnvc Date lnvc Due DateAmountCC3 GLAccount Name

DEPARTMENT 5355 Street Lighting Heritage Bridge

DEPARTMENT 5370 St Lighting Expense Ayton


AYT STR MAR.| Ayton Str light hydro to Feb.23'l-5-5370-20'14 St Lighting Ayton Utilities

AYT STR MAR.I Ayton Str light hydro to Jan.251 -5-5370-2014 St Lighting Ayton Utilities

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

57.46

62.86


DEPARTMENT 5375 St Lighting Expense Glenelg


GLNLG MAR.2I Glenelg Str light hydro to Feb. 23

1-5-5375-2030 St Lighting Expense Glenelg

99 26-Mar-2018 26-Mar-2018519.47

Department Totals : 5'19.47

DEPARTMENT 5380 St Lighting Expense Neustadt

wEs08001 wEsTARto PowER

2103817418 Neust. Street light hydro - January1-5-5380-2014 St Lighting Neustadt Utilities

99 12-Mar-2018 12-Mar-2018

958.99


DEPARTMENT 5399 Traffic Lights Durham


103GARAF MA Traffic light hydro to Feb. 23

1 1-5-5399-2014 Traffic Lights Durham Hydro

99 26-Mar-2018 26-Mar-2018276.91


DEPARTMENT 5700 Water Neustadt


1 81071 MAR.2| Neu.Wtr.Well #1 hydro lo Feb. 22

1-5-5700-2014

181135 MAR.2( Neu.Wtr.Well#2 hydro toFeb.22't-5-5700-2014

wEs08001 wEsTARto PowER

2'103819734 Neu.Wtr. Twr. hdyro - February

1-5-5700-2014


799-5316 MAR. Neu. Wtr/Swr phones toApril 9th

1 -5-5700-201 6

Water Neustadt Utilities



Water Neustadt Telephone

99 26-Mar-2018 26-Mar-2018

99 26-Mar-20'18 26-Mar-2018

99 22-Mar-2018 22-Mar-2018

99 22-Mar-2018 22-Mar-2018

545.48

296.32

205.70

62.29


DEPARTMENT 5710 Sewer Neustadt

wEs08001 wEsrARto PowER

2103819735 Neu.Pmp. Stn hydro - February

't-5-5710-2014

WIG24OIO WIGHTMAN TELECOM LTD.

Sewer Neustadt Utilities

99 22-Mar-2018 22-Mab2O18

513.99



Date : Mat 27,2018Page :

Time:17

3:03pm

Vendor:

Batch :

Department

@TH00001 To 22291192

99 To 99

Ail


Bank: 1 To 1

Class: All

To 02-Apr-2018

Vendor Code

lnvoice No,G.L. Account

Vendor Name

Descriptionccl cc2


DEPARTMENT 5710 SewerNeustadt

799-5316 MAR. Neu. Wtr/Swr phones toApril gth

1-5-5710-2016 Sewer NeustadtTelephone99 22-Mar-2018 22-Mar-20'18

62.63


DEPARTMENT 5720 Durham Water

BELO2O78 BELLCANADA

369-1892 MAR.: Durh.Pmphs#l phone to Mar. 24th

1-5-5720-2016


1 SOUTH MAR D.Pmphs hydro to Feb. 23

1-5-5720-20',t4

106 JOHN MAR D.Pmphs#3 hydro to Feb. 23

1-5-5720-2014

545 GEO#2 MA D.Pmphs#2 hydro to Feb. 15

1-5-5720-2014

Water Durham Telephone

Durham Water Utilities



99 21-Mar-2018 21-MaF2O18

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

11 7.90

1,371.28

914.97

1,473.19


DEPARTMENT 6010 Landfill Bentinck


114079 MAR.26 Bent.Landf hydro to Feb. 19

1-5-6010-2014 Landfill Bentinck Utilities

99 26-Mar-2018 26-Mar-20'18

68.23


DEPARTMENT 6030 Landfill Durham


63830 MAR.16, Cell phones to March 24th1-5-6030-2016 Landfill Durham Telephone


590 PARK MAR Durh.Landf hydro to Feb. 23

1-5-6030-2014 Landfill Durham Utilities

99 16-Mar-2018 16-Mar-2018

99 26-Mar-2018 26-Mar-2018

21.19

77.28


DEPARTMENT 6600 Cemetery Durham


CMTRY MAR.2( Durham Cemetery hydro to Feb. 16

1-5-6600-2014 Cemetery Durham Utilities

99 26-Mar-2018 26-Mar-2018

38.36


DEPARTMENT 7000 Recreation NormanbyArena

BELO2O78 BELLCANADA

665-7523 FEB. Long distant calls/service to March 18th

1-5-7000-2016 Normanby Arena Telephone/Fax


63830 MAR.16, Cell phones to March 24th'l-5-7000-2016 NormanbyArena Telephone/Fax


99 21-Mar-2018 21-Mar-2018

9.50

99 16-Mar-2018 16-Mar-2018

46.61




Time18

3:03pm

Vendor:

Batch :

Department

@TH00001 To 2z291192

99 To 99

Ail


Bank: 1 To 1

Class : All

To 02-Apr-2018

Vendor Code


Vendor Name

Descriptioncc1 cc2


DEPARTMENT 7000 Recreation NormanbyArena


1-5-7000-2016 NormanbyArena Telephone/Fax

99 22-Mar-20'18 22-Mar-2018

233.22


DEPARTMENT 7100 Recreation NeustadtArena

BELO2O78 BELLCANADA

665-7523 FEB. Long distant calls/service to March 18th

1-5-7100-20'16 Neu. Arena - Telephone/Fax


665-7523 MAR. Nby / Neust phone/internet, etc to April gth

1-5-7100-2016 Neu.Arena -Telephone/Fax

99 21-Mar-2018 21-Mar-2018

99 22-Mar-2018 22-Mar-2018

5.93

91.89


DEPARTMENT 7200 Recreation Durham Arena


63830 MAR.16, Cell phones to March 24th

'l-5-7200-2016 Rec Durham Arena Telephone & Fax

EASOOOOs EASTLINK

4796967 Durh.Arena phone / internet to March 30th

1-5-7200-2016 Rec Durham Arena Telephone & Fax


451 SADD MAR 451 Saddler St W heat to March 8

'l-5-7200-2031 Durham Arena Union Gas

99 16-Mar-2018 16-Mar-2018

99 22-Mar-2018 22-Mar-20'18

99 26-Mar-2018 26-Mar-20'18

31.65

158.43

't,265.43


DEPARTMENT 7210 Recreation Durham Arena Hall


451 SADD MAR 451 Saddler St W heat to March 8

1-5-72'10-2031 Durham Arena Hall Union Gas

99 26-Mar-2018 26-Mar-2018

140.61

Department Totals : 't40.61

DEPARTMENT 7220 Durham Summer Programs

HYD15O21 HYDRO ONE NETWORKS INC,

451 SAD MAR.! Durh.Rec Ball hydro to Feb. 14

1-5-7220-2014 Durham Ball Park Utilities

99 26-Mar-2018 26-Mar-2018

33.82


DEPARTMENT 7500 Recreation Normanby Cen Hall


CHALL MAR.26 Cent.Hall appl hydro to Feb. 15

1-5-7500-2014 Rec No/Cenn Hall Utilities

99 26-Mar-2018 26-Mar-2018

495.80

Department Totals

99 22-Mar-2O18 22-Mar-2018

495.80


wEs08001 wEsTARro PowER

2103819257 Neu.Ball diamond hydro - February




Time19

3:03pm

Vendor:

Batch :

Department :

@TH00001 To ZZZ9'1192

99 To 99

Alr


Bank: 1 To 1

Class: All

To 02-Apr-2018

Vendor Code


Vendor Name

DescriptionCCI CC2 CC3 GLAccountName

Batch lnvc Date lnvc Due DateAmount


1-5-7600-2040 Neu. Pic Shel/Ground/Ball D


799-5868 MAR. NCC alarm monitoring to April 9th

1-5-7600-2016 Rec Neustadt Comm Hall Telephone

99 22-Mar-2018 22-Mar-2018

28.37

22.60


DEPARTMENT 7700 Recreation Durham Town Hall

BELO2O78 BELLCANADA

369-6973 MAR.: Twn Hall phone to March 24th

1-5-7700-2016 Rec Durh Town Hall Telephone/Fax

HYD15021 HYDRO ONE NETWORKS INC.

185 GEO MAR.: Twn Hall hydro to Feb. 23

1-5-7700-2014 Rec Durham Town Hall Utilities


185 GEO MAR Town Hall heat to March 8

1-5-7700-2031 Rec Dur Town Hall Natural Gas

99 21-Mar-2018 21-Mar-2018

99 26-Mar-2018 26-Mar-2018

99 26-Mar-2018 26-Mar-2018

85.87

452.90

105.66


DEPARTMENT 7900 Recreation Glenelg Hall


493910 MAR. 2 Glnlg Hall hydro to Feb. 13th

1-5-7900-2014 Rec Glenelg Hall Utilities

99 21-Mar-2018 21-Mar-2018

59.27


DEPARTMENT 8110 Recreation Neustadt Park

WESOSOO1 WESTARIO POWER

2103819254 Neu.Lions Park hydro - February1-5-8110-2040 Neustadt Park Utiltiies

99 22-Mar-2018 22-Mar-2018

46.76


DEPARTMENT 8120 Recreation Durham Park


600 GEO E MAI Tennis Court hydro to March 13

1-5-8120-2040 Durham Park Utilities

99 26-Mar-2018 26-Mar-2018

30.36


EFT Paid Total

Total Unpaid for Approval :

Total Manually Paid for Approval :

Total Computer Paid forApprovalTotal EFT Paid forApproval :

Grand Total ITEMS for Approval :

Ssss,zlz.to0.00

879,633.94

160,468.09

S1,595,374.13

160,468.09

Report

Regular Agenda Clerk – Report CR #04/02/18

Date: April 2, 2018. Page 1 of 2

Compass Energy Consulting

Compass Energy Consulting has submitted a letter dated March 9, 2018 providing notice of five Small Ground Mounted Solar PV Projects

proposed in the Municipality of West Grey that have received Feed-in Tariff (FIT) Contracts from the Independent Electricity System

Operator (IESO). (attachment)

Compass Energy Consulting had previously sought support from

Council during the October 3, 2016 Council meeting for two Small Ground Mounted Solar PV Projects, however, Council defeated both

resolutions. One of those projects was PIN 37296-0179, being one of the FIT Contracts noted in their March 9, 2018 letter.

Stakeholders have 30 days from the date of Notice to provide any

comments to the Ministry of the Environment and Climate Change.

CR#1 Recommendation: For Council information.

Proposed By-law to Regulate Election Signs in the Municipality of West Grey

I have drafted a proposed By-law to Regulate Election Signs in the

Municipality of West Grey, similar to by-laws passed by some neighbouring lower-tier Grey County municipalities. (attachment)

The Municipality of West Grey has not previously passed an Election

Sign by-law, and it is not mandatory to do so. If passed, the by-law would apply to Municipal, Provincial, and Federal Elections. There will

certainly be administrative and financial implications regarding enforcement of such a by-law if passed.

CR#2 Recommendation: Seek Council direction.

Clerk – Report CR #04/02/18 Page 2 of 2

Town of Essex The Town of Essex Council is seeking support of Council’s resolution

requesting the Association of Municipalities of Ontario (AMO) and the Federation of Canadian Municipalities (FCM) to offer user pay childcare

services at conferences during conference hours. (attachment)

CR#3 Recommendation: Seek Council direction.

West Grey 2020 Action Plan Decisions respecting this report should support the following Strategic

Priorities and Goals identified in the approved West Grey 2020 Action

Plan: Strategic Priorities

Ensure the Financial Sustainability of the Municipality. Pursue Economic Development in West Grey.

Enhance Efforts to Inform and Communicate.

Respectfully submitted: Mark Turner, Clerk

CR 4.L,

Compass Energy ConsultingSuite 30O 215 Spadina Ave.Toronto, oN, MsT 2C7

West Grey, Municipality ofc/o Municipal Clerk4O28L3 Grey County Rd 4DURHAM, ON

NOG l.RO

March 9,2018

Re: Notice of Small Ground Mounted Solar PV Projects

Dear MunicipalClerk,

This letter is to inform you that ground mounted solar PV projects on private properties in yourmunicipality have received Feed-in Tariff (FlT) Contracts from the lndependent Electricity SystemOperator (IESO). These distributed solar projects will provide a number of benefits to the local communityincluding additional revenue to local landowners, local construction and maintenance employment, aswell as reduce emissions from our provincial electricity grid.

The electrical and environmental assessments are underway. Meaning that we are engaging with the localdistribution company, local landowners, and other stakeholders.

The electrical assessment involves communication with the local distribution company regarding electricalcapacity for the solar project. This process is expected to take a few months.

The environmental assessment begins with a desktop study of the property and communication withother stakeholders including the local and upper-tier municipality, neighbouring property owners, theMinistry of Natural Resources and Forestry, Conservation Authorities, and the Ministry of Tourism,Culture, and Sport. Attached to this letter is a list of the proposed projects in your municipality, theEnvironmental Activity and Sector Registry (EASR) notification forms with additional project details, andproject site plans. There is one prescribed form and site plan per project attached.

We've also attached an FAQ document, which will hopefully be able to answer any questions you mayhave. lf you have any additional questions, we would be happy to hear from you. Please contact lanHowes below.

215 Spadina Ave., Suite 300Toronto, ON, M5T 2C7

Best regards,

lq"u{lm MacDougall

PresidentCompass Energy Consulting

T: (416) 70s-1361E: [email protected]

nfiPASS

c MPASS

FAQ - Ground Mounted Solar PV - FIT ProgramResponse

What is solar energy? Solar PV {photovoltaic) panels transform the energy from the sun into electrical energy. The cleanelectricity generated at the project site is sent into the Hydro One distribution grid.

Question

What is the FIT Program?

What are the benefits tomy community?

ls this solar project takingup usefulfarming land?

Will neighbours see thesolar panels?

Will the neighbours hearthe solar project?

What are the generaltimelines?

How long is the full

99vSlgpfejlcrc.l_e?_ _

How long doesconstruction take?

What other permits arerequired?

I have additionalquestions or concerns,who do lcontact?

The Feed-in Tariff (FlT) Program is a procurement program offered by the lndependent ElectricitySystem Operator (IESO) focused on distributed renewable energy projects, Renewable energyprojects are offered contracts with 20 year terms in order to develop green house gas freeelectricity that is sent to the grid. The last round of procurements for the FIT Program ended in2016.

These distributed solar projects will provide a number of benefits to the local community includingadditional revenue to local landowners, local construction and maintenance employment as wellas reduce emissions from our provincial electricity grid.

The solar facility is NOT located on land classified as good farming land by the Canada Land

lnventory (CLl) classification system.r Ground mounted solar facilities are strictly only allowed to be placed on land classified as

cLt 4-7

o lf a project is located on a property with mixed soils, a soil scientist is hired to evaluate theland and confirm that the proposed site location is in fact only on CLI 4-7 land

r This project must be confirmed to NOT be located on CLI 1-3 land (good farming land)Visual screening of the solar facility is required for all projects that abut a property with a

residential use listed in the municipal zoning by{aw. The visual screening consists of the following:. Vegetative plants and fencing to provide year-round screening.

The environmental permit requires setbacks for noise generating equipment on site, based on thesound level output of the piece of equipment. Solar panels do not emit any noise. The inverter andtransformer may hum, however this is only heard on site, beside these pieces of equipment. Theseprojects are considered small and distributed, therefore construction of the solar project shouldnot be dis to-!tq!g![o_99lnc|ryi!to_t_fes{!!,1g!if_l991!.ilgleqse in local traffic.q4 2017 - Successful projects receive FIT Contracts from the IESO.q1 2018 - Permitting work begins for projects relating to electrical connection to the Hydro Onedistribution network, and environmental permitting {this can take multiple months).2018 - Construction planning and development for the portfolio of projec'ts.

2019/2020 - Construction may occur at different times for each project, based on the portfolioplanning.

2020 - 2040 - Operations and periodic maintenance of solar projects,

remediation of site.The project is permitted 3 years from contract award to be constructed and connect to theelectrical

Generally, construction of a 500kW ground mounted solar project will take approximately 6months, This includes building access roads to the property (where necessary), prepping the land,installation and construction, building connection lines, and final landscaping,

Depending on the site, there may be a number of required permits and/or communication withother Ministries and agencies. For example, Ministry of the Environment and Climate Change,Ministry of Natural Resources, Ministry of Tourism, Culture, and Sport, Ministry of Transportation,Conservation Authorities, and local municipalities.Please contact lan Howes, Managing Consultant, Compass Energy ConsultingT: (415) 70s-1351E: ia n @compassenergyconsulting.ca

G MPASS

Compass Energy ConsultingSuite 30O 215 Spadina Ave.Toronto, ON, MsT 2C7

List of ProjectsProjectNam6

lower Tier / Single TierMunlclpality

UpperTierMunlclpallty

Assessment RollNumber

Project Locataon

GPS

DBDA 79 West Grey, Municipality of Grey 420s0r.000601000 44.0578, -80.8023

HEHM 35 West Grev, Municipality of Grey 420528000402000 44.1968, -80.9095

PSPC 33 West Grey, Municipality of Grey 420528000402100 44.L96t, -80.9061

VWF OO West Grev, Municipalitv of Grev 420501000601500 44.O48, -80.803

VWF 83 West Grey, Municipality of Grey 420501.000501,300 44.0529, -80.7985

Environmental Activity and Sector Registry (EASR)Solar Facility Notification Form

The Ministry of the Environment and Climate Change has implemented an Environmental Activity and Sector Registry (EASR)which requires businesses to register prescribed activities in the EASR instead of seeking an approval through an application andreview process.

Persons who are engaging in a prescribed activity are required to register the activity in the EASR and comply with operatingrequirements as set out in regulation. Persons engaging in a prescribed ac{ivity are also required to maintain their registrationswith up-to-date information.

A person who constructs, installs, uses, operates, changes or retires a solar facility must register these activities in EASR if thesolar facility and the facility location meet the criteria of Ontario Regulation 350112. Some eligibility requirements include, but arenot limited to:

r having a total name plate capacity that is less than or equal to 500 kilowattsr limiting the facility location to certain industrial, commercial, institutional or agricultural land uses

' meeting specified setback distances lo noise receptors, water bodies and cultural heritage featuresln addition, O. Reg. 350/12 requires that notice be given to prescribed persons at least 30 days in advance of registering a newactivity or increasing the name plate capacity of a solar facility that is already registered in the EASR, or a change in ownership ofa solar facility.This notification form must be completed and provided to you by the person engaging or intending to engage in an activity relatedto a solar facility and is meant to provide you with key facility and contact information. lt is the responsibitity of the personengaging or inlending to engage in an activity related to a solar facility to ensure that this form is completed accuralely.

Reason for Notice

[l ttew RegistrationName

500at the Time of Registration

f] lncreasing the name plate capacity of a facility already registered in the EA$R

EASR Registration Number

f] ctrange in ownership

Facility Description

Updated Name Plate Capacity (Kilowatts)

Date Facility was ConstructedEASR

Project Name

DBDA 79

2503072 Ontario lncArea of Facility Location (Hectares)

3

Project Location

CodeWest Grey, Municipality of NoG 1C0DistricUCounty/Region

Grey

PT LT 39 CON 2 NORMANBY; PT LT 17 CON 1 DIVISION 2 NORMANBY; PT LT 17 CON 1 DIVISION 3 NORMANBY AS tN cS163703DESCRIPTION MAY NOT BE ACCEPTABLE lN FUTURE AS lN GS163703 S/T DEBTS lN GS163615: SfI GS42520. GS72327: WEST GREY

Approved by Ohqclor (MOE) for the purposes of saction 5 {1) ol O. Reg. 350i12.

20898 (2018/01) 0 Queerr's Printer lor Ontario, 2016

Street Number

312062Street Name

Highway 6

Province

Ontario

Oisponible sn frangais Page I of 2

Facility ContactFirst Name

lanTelephone Number

416-705-1361 ext.

Buslness Malllng Address

Name

Howes

ian@compassenergyconsu lti ng.ca

Unit Number300

CityiTown/Mu nicipality

Toronto

Street Number

215Street Name

Spadina Ave.PO Box

Code

MsT 2C7Notification lssue

2018-03-09(yyyy/mm/dd)

[l CtrecX here to indicate lhat a map has been aftached to this forrn. This map musl show the location of the project on the property(including the location of any transformere, photovoltaic collector panels and lnverters) in relation to the sunounding land uses.

To learn about the specific reguirements that the above mentioned solar facility must adhere to, Ontario Regulation 350112 can be found atOntario's e-laws website at tu4 {.e.:taw's.gov,pn,.qa by searching for "350/12". Allernatively, a paper copy can be obtained by contacting:

Ministry of the Environmenl, Environrnental Approvals Acsess and Service lntegration Branch, 1 35 St. Clair Avenue West, 1sr Floor, Toronto,

Ontario, M4V 1P5. Telephone: 416 314-8001 Toll-free: 1 800 461-6290 Fax: 416 314-8452.

Fax

Ontario

2089E {2016/01)

Approved by Oireotor (MOE) for tho purposes of srction 5 (1 ) of O. Reg. 350/1 2.

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Persons who are engaging in a prescribed activity are required to register the activity in the EASR and comply with operatingrequirements as set out in regulation. Persons engaging in a prescribed activity are also required to maintain their registrationswith up-to-date information.

A person who constructs, installs, uses, operates, changes or retires a solar facility musi register these activities in EASR if thesolar facility and the facility location meet the criteria of Ontafio Regulation 350112. Some eligibility requirements include, but arenot limited to:

. having a total name plate capacity that is less than or equal to 500 kilowattsr limiting the facility location to certain industrial, commercial, institutional or agricultural land useso filssting specified setback distances to noise receptors, water bodies and cultural heritage features

ln addition, O. Reg. 350112 requires that notice be given to prescribed persons at leasl 30 days in advance of registering a newactivity or increasing the name plate capacity of a solar facility that is already registered in the EASR, or a change in ownership ofa solar facility.

This notification form must be completed and provided to you by the person engaging or intending to engage in an activity relatedto a solar facility and is meant to provide you with key facility and contact information. lt is the responsibitity of the personengaging or intending to engage in an activity related to a solar facility to ensure that this form is completed accurately.

Reason for Notice

[l t'tew RegistrationName Plate Capacity at the Time

500

I lncreasing the name plate capacityr of a facitity already registered in the EASR

(Kilowatts)


I Ctrange in ownership


Updated Name Plate Capacity {Kilowatts)

was (yyyylmm/dd)Number

Project Name

HEHM 35Legal/Business Name

2503072 Ontario lncArea of Facility Location (Hectares)

3

Project Location

City/Town/Municipality

West Grey, Municipality ofDistricUOounty/Region

Street Number

173639Street Name

MULOCK RDProvince

Ontario

P0 Box

N3B 223

lnformationLT 52 coN 3 NDR BENTINCK; PT LT 51 coN 3 NDR BENT|NCK As rN R388009; WEST GREY

Approved by Okector (MOE) for the purpo$es of section 5 (1 ) of O. Reg. 350/12.

20E9E (2016i01) g Queen's Printer lor Ontario, 2010 Dispcrnible elr fiangais Page 1 of 2

Facility ContactName

lanNumber

416-705-1361 ext.

Buslnes$ Malllng Adtlress

Last Name

HowesEma Address

ian@compassenergyconsulti ng.ca

Unit Number300

Street Number

215Street Name

Spadina AvePO Box

Toronto MsT 2C7Notification lssue

2018-03-09

[l Ctreck here to indicate that a map has been attached to this form. This map must show the locataon ot the project on the property

- (including the location of any transformers, photovoltaic collector panels and inverters) in relation to the surrounding land uses.

To learn aboul the specific requirements that the above mentioned solar facility must adhere to, Ontario Regulation 350112 can be found at

Onlario's e-laws website at uryrrry.q--lawg.goy.on.9a by searching for'350112". Alternatively, a paper copy can be obtained by contacting:Ministry of the Environment, Environmental Approvals Access and Service lntegration Eranch, 1 35 St. Clair Avenue West, 1st Floor, Toronto,

Ontario, M4V 1P5. Telephone: 416 314-8001 Toll-free: 1 800 461-62S0 Fax: 4'16 314-8l.52.

Province

Ontario

2089E {2016/01 }

Approved by Okoclor (MOE) for the purpose$ of Eection 5 (1 ) ot O. Reg. 350112.

Page 2 of 2

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The Ministry of the Environment and Climate Change has implemented an Environmental Activity and Sector Registry (EASR)which requires businesses to register prescribed activities in the EASR instead of seeking an approval through an application and

review pfocess.

Persons who are engaging in a prescribed activity are required to register the ac{ivity in the EASR and comply with operatingrequirements as set out in regulation. Persons engaging in a prescribed activity are also required to maintain their registrationswith upto-date information,


. having a total name plate capacity that is less than or equal to 500 kilowatts

. limiting the facility location to certain industrial, commercial, institutional or agricultural land uses

' meeting specified setback distances lo noise receptors, water bodies and cultural heritage fealures

ln addition, O. Reg. 350112 requires that notice be given to prescribed persons at least 30 days in advance of registering a newactivity or increasing the name plate capacity of a solar facility that is already registered in the EASR, or a change in ownership ofa solar facility.

This notification form must be completed and provided to you by the person engaging or intending to engage in an activity relatedto a solar facility and is meant lo provide you with key facility and contact information. lt is the responsibility of the person

engaging or intending to engage in an activity related to a solar facility to ensure that this form is completed accurately.

Reason for NoticeName Plate Capacity at the Time of Registration (Kilowatts)

500[l ltew Registration

I lncreasing the name plate capaci$r of a facility already registered ln the EASR


f] ctrange in ownership



Date Facility wasEASR Registration Number

Project Name

PSPC 33Legal/Business Name

2467264 Ontario lnc.Area of Facility Location (Hectares)

3

Project LocationUnit Number

West Grey, Municipality of

Streei Name

CONCESSION RD 2 NDRStreet Number

342299Province

Ontario

PO Box

N4N 389DistricUCounty/Region

GreyNon-Address lnformalionLT 53 CON 3 NDR BENTINCK;WEST GREY

Approv€d by Oir€ctor (MOE) for tho purpoEos ol section 5 (1 ) of O- Reg. 350/12.

20898 (2016/01) O Queen's Prinler lor Ontario, 2016 Disponibls sn frangais Pag€ 1 of 2


lanTelephone Number

416-705-1361 ext'

Buslness Malllng AddressUnit Number300

HowesEmail Address

ian@compassenergyconsu lti ng.ca

Street Number

215

(yyyy/mm/dd)

Street Name

Spadina AvePO Box

Postal Code

MsT 2C7Toronto

2018-03-09

Ontario

[l Cneck here to indicate that a map has been attached lo this form. This map must show the location of the project on the property(including the location of any transformers, photovoltaic collector panels and invertere) in relation to the aurrounding land uses.

To learn about the specific reguirements that the above mentioned solar facility must adhere to, Ontario Regulation 350112 can be found atOntario's e-laws website at lyyfw.e:laryg.g-oy,oncq by searching for "350/12". Alternatively, a paper copy can be obtained by contacting:Ministry of the Environment, Environmental Approvals Access and Service lntegration Branch, 1 35 St. Clair Avenue West, 1sr Floor, Toronto,Ontario, M4V 1P5. Telephone: 416 314-8001 Toll-free: 1 800 461-6290 Fax: 416 314-8452.

20e9E (2016/01)Approvod by Diroctor {MOE) lor lho purposes ol section 5 (l ) of O- Rog. 350/12

Page 2 of 2

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Persons who are engaging in a prescribed activity are required to register the activity in the EASR and comply with operatingrequirements as set out in regulation. Persons engaging in a prescribed activity are also required to maintain their regislrationswith up-to-date informalion.

A person who constructs, insialls, uses, operates, changes or retires a solar facility must register these activities in EASR if thesolar facility and the facility location meet the criteria of Ontario Regulation 350112. Some eligibility requirements inctude, but arenot limited to;

. having a total name plate capacity that is less than or equal to 500 kilowattsr limiting the facility location to certain industrial, commercial, institutional or agricultural land usesr rTlesting specified setback distances to noise receptors, water bodies and cultural heritage features

ln addition, O. Reg. 350/12 requires that notice be given to prescribed persons at least 30 days in advance of registering a newactivity or increasing the name plate capacity of a solar facility that is already registered in the EASR, or a change in ownership ofa solar facility.

This notification form must be completed and provided to you by the person engaging or intending to engage in an activity relatedto a solar facility and is meant to provide you with key facility and contact information. lt is the responsibility of the personengaging or intending to engage in an activity related to a solar facility to ensure that this form is completed accurately.

Reason for Notice

Name Plate Ca

500at (Kilowatts)

[l Hew Registration

I lncreasing the name plate capacity of a facility already registered in the EASR


I Ctrange in ownership



was (yyyy/mm/dd)EASR Registration Number

Project Name

VWF OO

Legal/Business Name

2503A72 Ontario lnc.Area of Facility Location (Hectares)

3

Project LocationStreet Number

N/AStreet Name

N/AProvince

Ontario

Box

Postal

NOG 2LOWest Grey, Municipality ofnty/Region

LT 46 CON 2 NORMANBY; PT LT 19 CON 1 DIVISION 1 NORMANBY; PT LT 19 CON 1 DtVtStON 2 NORMANBY; PT LT 19 CON 1 D|VIS|ONI N6R['ANRV' PT I T

'N (lNN ,I SION { NORMANBY' PT I T 2N NON 1 NIVISI.)N

' NNPI'ANRV. PT LT 20 CON 1 DtVtStON 3

NORMANBYAS lN GS164068 EXCEPT PI 1 17R1172; SlTGS42658, GS44513, cS44902, GS75047; WESTGREY

Approved by Oiroctor (MOE) for lhe purposes ol seclion 5 (1 ) ol O. Rsg_ 350/12.

20agE (?016/01) OOueen'sPrhrtertorOntario.201€ Disponible en fiangais Page I of 2

Facility ContactFirst Name

lanNumber

416-705-1361 ext'

Buslness Malllng AddressUnit Number300

HowesEmail Address

[email protected]

Street Number

215Street Name

Spadina AvePO Box

CityiTown/Mu nicipali ty

Toronto MsT 2C7Notification ue Date (yyyylmm/dd)

2018-03-09

[l Ghect< here to indicate that a map has been aftached to this form. This map must show the location of the project on the property(including the location of any transformers, photovoltaic collector panels and inverlers) in relation to the surrounding land uses.

Fax Number

Ontario

To learn about the specific requiremenls that lhe above mentioned solar facility must adhere to, Ontario Regulation 350112 can be found atOntario's e-laws website at wyuw.e:!awg,go!.pn..qa by searching for "350/12". Alternatively, a paper copy can be obtained by contacting:Ministry of the Environrnenl, Environmental Approvals Access and Service lntegration Branch, 135 St. Clair Avenue West, 1 't Floor, Toronto,Ontario, M4V 1P5. Telephone: 416 314-8001 Toll-free: 1 800 461-6290 Fax: 416 314-8r'.52.

208eE {2016/01}

Approved by Okector {MOE) lor lho pr}rpos6s of section 5 (1 ) ot O. R6g. 350/12.

Page 2 of 2

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The Ministry of the Environment and Climate Change has implemented an Environmental Activity and Sector Registry (EASR)which requires businesses to regisler prescribed activities in the EASR instead of seeking an approval through an application andreview process.

Persons who are engaging in a prescribed activity are required to register the activity in the EASR and comply with operatingrequirements as set out in regulation. Persons engaging in a prescribed activity are also required to maintain their registrationswith up-to-date information.


. having a total name plate capacity that is less lhan or equal to 500 kilowattsr limiting the facility location to certain industrial, commercial, institutional or agricultural land uses. meeting specified setback distances lo noise receptors, water bodies and cultural heritage feaiures

ln addition, O. Reg. 350/12 requires lhat notice be given to prescribed persons at least 30 days in advance of registering a newactivity or increasing the name plate capacity of a solar facility that is already registered in the EASR, or a change in ownership ofa solar facility.This notification form must be completed and provided to you by the person engaging or intending to engage in an activity relatedto a solar facility and is meant to provide you with key facility and contact information. lt is the responsibility of the personengaging or intending to engage in an activity related to a solar facility to ensure that ihis form is completed accuralely.

Reason lor Notice

Name Plate Capacity at the Time of Registration (Kilowatts)

500[l new Registration

I lncreasing the name plate capaclty of a facility already registered in the EASR

EASR Registration Number Updated Name Plate Capacity (Kilowatts)

wasI cnange in ownership

Facility DescriptionProject Name

VWF 83Legal/Business Name

2503072 Ontario lnc.Area of Facility Location {Hectares)

3

Project LocationPO Box

Code

West Grey, Municipality of NOG 1C0

Non-Address lnformationLTISCONIDIV|S|ON2NORMANBY;LTISCONIDIVIS|ON3NORMANBYEXCEPTPTl&217R3367,PT2&317R3388,1-316R7045,PT 7 EXPROP PL GS53525 AND PT 2 GS126167: S/T GS44521, WFST GRFV

Grey

Street Number

N/ASlreet Name

N/AProvince

Ontario

Approved by Dhoctor (MOE) lor lhe purposes ol section 5 (1 ) ol O. Reg. 350/1 2

20EgE {2016i01) O Queen's Printer for Ontario. 2010 Disponible en fiangais Page 1 of 2


lanTelephone Number

416-705-1361 exl

Last Name

Howes

[email protected]

Unit Number300

Street Number

215

Buslness Malllng AddressStreel Name

Spadina AveCode

Toronto MsT 2C7lssue (yyyy/mnVdd)

2018-03-09

@ Check here to indicate that a map has been attached to this form. This map must show the location of the proJect on the property(including the location of any transformers, photovoltaic collector panels and inverters) in relation to the surrounding land uses.

To learn about the specific requirements that lhe above mentioned solar facility musl adhere to, Ontario Regulation 351l12can be found atOntario's e-laws website at rmvw-e:lawg.ggv.on.pa by searching 1or "350t12". Alternatively, a paper copy can be obtained by contacting:Ministry of lhe Environmenl, Environmental Approvals Access and Service lntegration Branch, 1 35 St. Clair Avenue West, 1sr Floor, Toronto,Ontario, M4V 1P5. Telephone: 416 314-8001 Tolt-free: 1 800 461-6290 Fax: 416 314-8/,52.

PO Box

Number

Province

Ontario

2089E t2016/01 )

Approved by Oirector {MOE) lor lhe purposes of section 5 (1 } ot O. Reg. 350/12

Page 2 of2

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The Corporation of the Municipalitv of West GreyBy-law Number - 2O18

A By-law to Regulate Election Signs in the Municipality of West Grey

WHEREAS Section 11 (3) of the Municipal Act, S.O.2001 as amended, statesthat a municipality may pass by-laws respecting structures including fences andsigns; and

WHEREAS Section 99 (2) and (3) of the Municipal Act, S.O. 2001 as amended,provides that the municipality may enter land and remove signs at the expenseof the owner of the sign if it is erected or displayed in contravention to this by-law; and

WHEREAS the Council of the Municipality of West Grey deems it to be in itsinterest to enact a by-law to regulate the placement of election signs;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THEMUNICIPALITY OF WEST GREY ENACTS AS FOLLOWS:

1. Definitions

1,1. "Campaign Office" means a building or portion of a building which is usedby a candidate or an agent of a candidate as part of an election campaignand where a candidate's campaign staff are normally present and thepublic may enter to obtain information about the candidate;

1-.2. "Candidate" shall have the same meaning as the Canada Elections Act,the Election Act Ontario, or the Municipal Elections Act 1996, asamended, as applicable and shall be deemed to include a person seekingto influence other persons to vote for or against any question or by-lawsubmitted in accordance with the Municipal Elections Act 1996, asamended;

1.3. "Election Day" means the day on which the final vote is to be taken in a

municipal, provincial or federal election;

t.4. "Election Sign" shall mean a sign or poster sign that is deemed to beintended to advertise and promote a candidate in a municipal, provincialor federal election, or intended to influence persons to vote for or againstany candidate or any question or by-law submitted to the electorspursuant to the Municipal Elections Act;

1.5. "Highway" means a common and public highway, street, avenue,parkway, driveway, square, place, bridge, viaduct or trestle, any part ofwhich is intended for or used by the general public for the passage ofvehicles and includes the area between the lateral property lines;

1.6. "Municipal Enforcement Officer" means a by-law enforcement officerappointed by the Municipality of West Grey;

L.7. "Municipal Property" means land or buildings owned or leased by theMunicipality, County of Grey, or a local board as defined in the MunicipalAct 2001, as amended;

1.8 "Municipality" or'Municipality of West Grey" shall mean The Corporationof the Municipality of West Grey;

"Nomination Day" means the date in which nominations open in anelection year;

1.9

1.10. "Sign" means any device, object orthing which creates a design orconveys a message or which is designed to convey a message and whichis erected, located or fixed on any real property for the purposes ofconveying any type of message and shall include a flag or vehicle, andincludes any identification, notice, description, illustration, or advertisingdevice which is illuminated or non-illuminated; visible from any street;located on any property; or exposed to the public;

1.11. "Voting Location" means the entire property where an election occurs andall boundaries associated with it when such voting location is locatedwithin public premises and shall mean all the common elements when thevoting location is located on private premises.

2. General

2.r No person shall place or display, or cause or permit to be placed ordisplayed, an election sign, except in accordance with the provisions ofthis by-law.

2.2. No person shall place or permit a sign to be placed

a, that is illuminated;

on a tree, utility pole, municipal, County or Provincial sign or postor light standard;

at a voting location;

on a vehicle that is parked at any voting location;

on a street in front of any voting location;

within 15m of any intersection of public roads within themunicipality;

that has exceeded a height of 1.0m

to obstruct the safe operation or visibility of vehicular trafflc,cyclists or pedestrians, and must not obstruct sightlines; and

without the consent of the candidate to whom the sign relates orthe registered third-party advertiser responsible for the outsiderelection sign;

Subsection 2.2 (a) and (g) do not apply to a campaign office sign.

Subsection 2.2 (S) does not apply to lots having a frontage of 50m orgreater where the height limit is increased to 2.4m.

b

c.

d.

e.

Ih

f

2.3

2.4

2.5 Not more than one election sign per candidate shall be placed on a lot atany one time.

2.6 An election sign may only be placed with the consent of the owner of thelot.

2.7 The candidate and the registered third party to whom an election signrelates shall be responsible for the placement or display of the electionsign and shall ensure that all the requirements of this by-law have beenmet.

2.8. An election sign may be displayed on a billboard provided that eachbillboard structure has been installed in accordance with any applicableby-laws/policies.

2.9. This By-law only regulates election signs located within the jurisdiction ofthe Municipality. Any signs to be located on a County Road or Provincial

Highway must abide by any County or Provincial by-laws, statutes, orregulations.

3. Campaign Office Signs

3,1. a campaign office sign may be placed if

a. the campaign office sign is placed on a campaign office;

b. no more than one campaign office sign is placed at a campaignoffice;

c, the campaign office sign does not interfere with the safe operationof motor vehicular traffic, cyclists, and with the safety ofpedestrians, and must not obstruct visibility or block sightlines; and

d, the campaign office sign is placed in accordance with anyrequirements imposed by the Chief Building Official in relation tothe Building Code Act or any other by-laws that may be in place.

4. Sign Removal and Violations

4.L. any election sign found to be in violation of this by-law is subject toremoval by the Municipality and any such signs shall be stored up to ten(10) days after the Election day;

4.2. a candidate, or any person acting on the behalf of a candidate, or aregistered third pafty may retrieve a sign stored by the Municipality butthe Municipality may, without notice or compensation to any person,destroy or otherwise dispose of any election sign that has not beenretrieved within the aforementioned period; and

4.3

4.4

4.5

4.6

the sign removal fee shall be $20.00 per election sign;

if an election sign is removed in accordance with this by-law, thecandidate or registered third party to whom the election sign relates willbe charged in accordance with the amounts outlined in clause 4.3

the sign removal fee, as outlined in clause 4.3 will be waived if thecandidate or registered third party provides an affidavit indicating thatneither the candidate or registered third party nor, to the best of thecandidate's or registered third parties' knowledge, was responsible forthe unlawful placement or display of the election sign;

the Municipality shall notify the candidate or registered third party of thecosts incurred to remove the signs, and they shall have five (5) daysafter the date notice is received to pay the outstanding costs of removalper sign in accordance with clause 4.3.

5. Timing

5.1

5.2

No person shall Place or permit to be Placed an Election Sign for a federalor provincial election or by-election earlier than the day the Writ ofElection or by-election is issued;

No person shall Place or permit to be Placed an Election Sign for amunicipal election, except an Election Sign which is Placed on a

Campaign Office:

a. earlier than Nomination Day in the year of a regular election; or

b. earlier than Nomination Day for a by-election

5.3, An election sign shall be removed within seven (7) days immediatelyfollowing the day of the election.

6.

6.1

6.2

Locations

Election signs shall not be placed on any municipally owned properties

Notwithstanding Subsection 6.1, election signs may be placed onmunicipal road allowances provided that:

the sign does not impede the necessary sightlines of motorists,municipality's snowplow operations, or access to a private drive;

b. the sign does not cause any other immediate safety issue

Force and Effect7

T.L This By-law shall come into full force and effect immediately upon itspassage and may be enforced by the Municipal Clerk or designate,Municipal Enforcement Officer, and their delegates.

8. Short Title

8.1. This by-law may be referred to as the "Election Sign By-law"

Read a first and second time this day of

Read a third time and finally passed this day of

, 2018.

,2018


CK43

March 12,2018

To: Association of Municipalities of Ontario (AMO)

200 University Avenue, Suite 801

Toronto, Ontario M5H 3C6

Federation of Canadian Municipalities (FCM)

24 Clarence StreetOttawa, Ontario KI N 5P3

And To: All Ontario Municipalities

Re: User Pay Childcare Services at AMO and FCM Conferences

Dear 5ir/Madam,

At its regular council meeting of March 5,2018, Essex Town Council discussed the issue ofensuring access to childcare services for elected and municipal officials when they attend

with their families at AMO and FCM conferences.

As a result of the discussion the following resolution was passed by Essex Town Council at its

March 5, 2018 regular meeting:

Moved by Councillor Bondy

Seconded by Councillor Voakes

(R18-03-096) That the Association of Municipalities of Ontario (AMO) and theFederation of Canadian Municipalities (FCM) be requested to offer user

pay childcare services at conferences during conference hours;

And that this resolution be circulated to all Ontario municipalities.

Carried

3,1 '?klhr:t Str*et Sor.ith

ns$sk, 0ntari*,\l$li4 IABlf/wt1!i.{l55Sx.(i}

1+:?S 7)36lf7?$ fisil

t5f5

On behalf of Essex Town Council we accordingly ask the Association of Municipalities ofOntario and the Federation of Canadian Municipalities to respectfully give consideration tothis request. Should you have any questions or comments regarding this matter, please feel

free to contact the undersigned.

Yours truly

Robert Auger, L.L.B.

Clerk, Legal and Legislative Services

Town of Essex

Email: [email protected]

RA/lm

.3J ldlttoi Slleet 5()iill'lg.eeex, 0ft1;3ri$ N*M IABwww.essfr(.cil

t 5t977S 7336r 5lQ7?6 8t11 I

The Corooration of the Municinalitv of West Grey

Bv-law Number 45 - 2O18

BEING, A by-law to approve and authorize the execution of a Fire ServiceDispatch Agreement between the Municipality of West Grey and the OwenSound Police Services Board;

WHEREAS, the Council of the Municipality of West Grey deems it expedientand in the public interest to enter into a Fire Service Dispatch Agreementbetween the Municipality of West Grey and the Owen Sound Police ServicesBoa rd,

Now therefore, the Council of the Corporation of the Municipality ofWest Grey hereby enacts as follows:

That the Fire Service Dispatch Agreement between the Municipality ofWest Grey and the Owen Sound Police Services Board, attached heretoas Schedule "A", and forming part of this by-law, is hereby approved.

That the Mayor and CAO/Deputy Clerk are hereby authorized to signand seal the said Agreement.

That By-law Number 34-2012 is hereby repealed.

That this by-law shall come into full force and effect on the date ofpassi ng.

Read a first and second time this 2nd day of April, 2018.

Read a third time and finally passed, this 2nd day of April, 2018.


1

2

3

4

Schedule "A" to Bv-law Number 45 - 2O18

Municipalitv of

Owen Sound Police Services Board - Fire ServiceDisoatch Agreement

FIRE SERVICE DISPATCH AGREEMENT

THIS AGREEMENT made in triplicate this 01 day of January, 2018

BETWEEN:

OWEN SOUND POLICE SERVICES BOARDHereinafter referred to as the "Board"

_and_

THE CORPOMTION OF THE MUNICIPALITY OF WEST GREYHereinafter referred to as the "Municipality"

WHEREAS the Board presently operates a twenty-four hour communications anddispatch centre for the purpose of providing service to emergency agencies.

AND WHEREAS the Board and the Municipality desire to enter into an agreementwhereby the Municipality's fire service (hereinafter referred to as the "Fire Service")would be serviced by the Board's dispatch centre for answering and dispatching of theFire Service for emergency purposes.

NOW THEREFORE THIS AGREEMENT WITNESSES THAT:

1. All calls received by the Board's Dispatch Centre through 9-1-1 or othertelecommunications means will be promptly acknowledged and dispatched andshall meet all legislative requirements.

2. The Board will page/dispatch the Fire Service at a level of service equal to orexceeding the standards of NFPA 1061 Standards, Best Practices, and servicesas listed in Schedule "A" attached hereto.

3. The Board's dispatchers shall follow agreed upon protocols by the Fire Servicewhen paging fire fighters for emergencies and for training activities.

4. The Police Services Board and the Fire Service will cooperatively develop andimplement contingency plans for utilization in the event dispatch is unsuccessfulafter two attempts.

a) The Board will be responsible to install and maintain the necessaryequipment as required in their contingency plan

b) The Fire Service will be responsible to install and maintain the necessaryequipment as required in their contingency plan

5. The Board's dispatcher will, in the event of a failure to successfully dispatchfirefighters to a reported emergency, initiate the contingency plan.

6. The Fire Service will provide the Board with "current" information regarding theFire Service's office phone number, fax number, e-mail address, emergencycontact numbers required for staff required in activation of all contingency plans,registered Radio Call Sign, and updated County generated 911 maps

7. Equipment related to the system and presently owned or hereafter acquired bythe Board or Fire Service and installed in its buildings or vehicles or carried by itsstaff shall be properly maintained and kept in good working order at the expenseof the party owning the equipment.

12.The Board agrees to provide the service covered by this Agreement for thestated fee until December 3'1't, 2020 afterwhich the parties involved will reviewthe terms of the Agreement and negotiate any revisions, additions, or deletions inthe terms of the Agreement deemed appropriate by either party.

13. Billing for this service will be provided quarterly of each year, on March 31"t, June30th, September 30th and December 31't, and payable upon receipt of invoice bythe Municipality.

8. Any defect or condition that may cause a failure in this system shall beimmediately reported to the Chief of Police and/or designated alternate of theOwen Sound Police Service.

9. The Municipality agrees to pay for the cost of any telephone lines required andlong distance calls made on behalf of the Fire Service. Further, the Municipalityagrees to pay for costs incurred by the Board to provide any updated mappingwithin the service area of the Municipality's Fire Service during the term of thisagreement, including travel and wages and any changes made to the coveragearea whereby Bell Canada9-1-1or OPP Geographic lnformation Servicesinvoice the Board relative to emergency dispatch services. Such costs willbecome due and payable upon receipt of an invoice. The Municipality shall benotified in advance of any such cost being incurred.

10. lf either party to this Agreement wishes to terminate the Agreement they shallgive a minimum of six months' notice prior to current calendar year end in writingof their intention to do so. Termination shall become effective on the datespecified in the notice and may only be extended on mutual consent of theparties and in monthly increments. Both parties to agreement this Agreementbound by the terms of this Agreement until the date of termination.

1 1 . The annual cost to the Municipality for the dispatch service is set out in Schedule"8" hereto attached. The fee for any part of a calendar year will be pro-rated on amonthly basis.

14. ln the event of termination of this Agreement by either party, the Board shallretain all equipment purchased by it to perform services under the terms of thisAgreement and the Municipality shall have no claim or entitlement toreimbursement for any part thereof. Capital equipment paid for by themunicipality under paragraph 7 above shall be the property of the Municipality.

15. Copies of all records including voice records pertaining to the business of theMunicipality and its Fire Service including but not limited to emergency responseand training shall be provided to the Municipality upon termination of thisAgreement. With written agreement from the Municipality, the original recordsmaintained on file by the Board shall be deemed to satisfy provision of copies.Currently Board by-law includes retention of audio for 6 months minimum.Computer Aided Dispatch information shall be retained for 2 years minimum.

16. The Board will, during the term of this Agreement, exercise due diligence inproviding the agreed upon level of service and operation of the service.

17.The Board will ensure that designated members will obtain training in firecommunications via Fire Services and through other approved training providersto provide in-service dispatcher training to all dispatchers through 201712018.This will include the APCO Fire Service Communications Course. All newdispatcher hires will complete this training within 1 calendar year. The Boardshall ensure that a minimum of 1 APCO Fire Service Communications Course beon staff at all times. Failure by the Board of 1 member per platoon to be trainedin APCO Fire Services Communications will negate the yearly increase of thatcalendar year.

2

(NFPA 1061 certification is not directly available however the APCO Fire ServiceCommunications Course brings the dispatcher to the NFPA level of standard and isinternationally recognized)

18. While a number of agencies provide training for dispatchers, fire servicedispatchers will also be trained to the standard of OFM - PFSG-04-65-03 &NFPA 1061 current edition to:

a) Support the incident management system used by the Fire Service andNFPA 1561 Standard on Emergency Services lncident ManagementSystem

b) Support the accountability and entry control systems used by the FireService

c) Support the functions of the safety officer at an emergency incidentd) Support personnel working in a potentially violent situation

This will be accomplished as per #17 that all dispatchers will obtain thetraining via APCO Fire Services Communication necessary to complete #1 8

19. The Municipality agrees no action or other proceeding for damages shall beinstituted on behalf of the Municipality against the Board or a person acting underBoard authority, for any act done in good faith in the execution or intendedexecution of his or her power or duty or for any alleged neglect or default in theexecution in good faith of his or her power or duty however, gross negligenceand willful neglect are specifically excepted from this provision.

20.The Municipality agrees to indemnify and hold harmless the Board, itsemployees, agents, servants, and the Chief of Police for reasonable legal costsincurred by the Board:

a) in the defence of a civil action, if the person is not found to be liable;b) in the defence of a criminal prosecution, if the person is found not guilty;c) in respect of any other proceeding in which the person's execution of his

or her duties is an issue, if the person is found to have acted in good faith;provided that such actions, prosecutions, or other proceedings arise inrespect to services provided by the Board relative to and in respect of andwithin the service area of the Municipality's Fire Service.

21.The Municipality shall provide liability insurance minimally in the amount of$5,000,000.00 (five million dollars) to insure the indemnity contained inparagraph 20 of this agreement and shall ensure that the Board is stated in thecontract of insurance as a co-insured.

22. Neither party may assign this Agreement without the express written consent ofthe other.

23.This Agreement constitutes the entire Agreement between the parties withrespect to the subject matter hereof and supersedes all prior representations,understandings, and agreements, whether verbal or written.

24. This Agreement shall ensure to the benefit of and are binding upon the partieshereto and their respective successors and permitted assigns.

25.The County Fire Chief's shallcreate a "Communications Committee" consistingof 3 members and including a "Communications Committee Chai/'. Thecommittee shall be the link between all Grey County Fire Chief's and the FireDispatch Center. Terms of reference shall be co-ordinated between theCommittee and the Fire Dispatch Center and shall be reviewed annually.

J

lN WITNESS WHEREOF the parties hereto have hereunto set their hand and seal.

Dated this day of ,2018 atthe City of Owen Sound

Mr. Garth PierceChair, Owen Sound Police Services Board

Dated this day of , 2018 at the

Mayor, Municipality of

Dated this day of , 2018 at the

Witness

William B. Sornberger, M.O.MOwen Sound Chief of Police

Chief, Municipality of

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SCHEDULE "A''

OFM - PUBLIC FIRE SAFEW GUIDELINEPFSG - 04-64A-12

A key factor in determining the effectiveness of the delivery of fire protection ismeasuring the performance of the fire service in relation to the time the original call wasreceived in relation to functions implemented on the fire ground or emergency scene.

It is recommended that, when advised, as a minimum the following times andinformation is recorded mechanically or electronically by every communications centre:

F Date and time calloriginated

F Date and time call originally answered (911 or local)

) Date and time call conference (91 1)

) Date and time call answered by downstream agency (gl 1)

F Date and time alarm dispatched

F Date and time Alarm acknowledged

) Date and time each apparatus mobile

F Date and time each apparatus on scene

F Number of personnel on each apparatus

F Date, time and name of command announced

) Date and time of agent was applied

) Date, time, and name if command is transferred

F Date and time'All Clea/' if applicable

) Date and time "Under Control" if applicable

) Date and time "Loss Stopped" if applicable

) Date and time "Primary Search Completed"

) Date and time "Secondary Search Completed"

F Date, time, and name of any supporting serviceiagency requested

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SCHEDULE "B''

OWEN SOUND POLICE SERVICE

DISPATCH CENTRE

Each incremental increase shall take effect on January 1 , of each of the identified years

This tariff increase shall take effect January 1,2018 and conclude on December 31,2020.

2018 - $2.9+ x 10,009 per capita = g 2!,421 .06

2019 - $2.40 x 10,009 per capita = $ 24,021.6e

2020 - $2.+0 x 10,009 per capita = $ 24,622.14

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The Corporation of the Municipality of West Grev

By-law Number 46 - 2O18

Being, a By-law to assume certain sections of land into theMunicipality of West Grey Roads System;

_ Whereas, Section 26 of the Municipal Act, S.O. 200I, Chapter 25, asamended, provides that all highways established by a by-law of amunicipality on or after January 1, 2003 are highways unless closed;

And whereas, Section 31 (2) of the Municipal Act, S,O. 2001 Chapter25 provides that after January L, 2003,land may only become ahighway by virtue of a by-law establishing the highway;

And whereas, the Council of the Corporation of the Municipality ofWest Grey deem it expedient and in the public interest to incorporatecertain parcels of lands into the highway road system of theMunicipality of West Grey;

Now Therefore the Council of the Corporation of theMunicipality of West Grey enacts as follows:

That the following lands are hereby established as part of thecommon and public highways of the Corporation of theMunicipality of West Grey:

Part Lot 90, Concession 2 SWTSR, Parts 5 & 7, Plan 17R3078(PIN 37235-0398 (LT)) and P6rt B, Plan 17R3078 (PlN 37235-0554 (LT)), Geographic Township of Glenelg, Municipality ofWest Grey, in the County of Grey,

That this by-law shall come into full force and effect upon thefinal passing thereof.


Read a third time and finally passed this 2nd day of April,2018.


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The Corporation of the Municipalitv of West GrevBy-law Number 47 - 2O18

Being, a By-law to repeal By-law Number 24-2018, being a By-law toformally authorize the Mayor and CAO/Deputy Clerk to enter into an Agreementof Purchase and Sale respecting the sale of property owned by the Corporationof the Municipality of West Grey to William Harold Sanderson and Patricia LillianSanderson, described as Plan 502, Part2, Plan 16R10340, Pt Lots 23&24,Part3, Plan 16R10340, Pt Lots 22,23 &24, West of Rock Street, Pt of PIN 373L9-O26L, former Geographic Town of Durham, Municipality of West Grey, County ofGrey;

Whereas, the Council of the Municipality of West Grey entered into aMutual Release of the aforementioned Agreement of Purchase and Saleon March 28, 2018 between the Municipality of West Grey, and WilliamHarold Sanderson and Patricia Lillian Sanderson;

NOW THEREFORE the Council of the Municipality of West Grey herebyenacts as follows:

That By-law Number 24-20t8 is hereby repealed.

That this by-law shall come into full force and effect retroactive toMarch 28, 2018.


Read a third time and finally passed this 2nd day of April, 2018.


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The Corporation of the Municioalitv of West Grev

Bv-law Number 48 - 2O18

Being, a By-law to confirm the proceedings of the Council of the Corporationof the Municipality of West Grey;

Whereas, pursuant to Section 5 of the Municipal Act, 2001, as amended,the powers of a Municipal Corporation shall be exercised by its Council;

And whereas, Section 9 of the Municipal Act, 2001, as amended, providesthat a municipality has the capacity, rights, powers and privileges of anatural person for the purpose of exercising its authority under this or anyother Act;

And whereas, it is deemed expedient that the proceedings of the April 2,2018 Council of the Corporation of the Municipality of West Grey, beconfirmed by By-law;

Now therefore, the Council of the Corporation of the Municipality ofWest Grey herebt'enacts as follows:

The actions of the Council of the Corporation of the Municipality ofWest Grey at its meeting held on April 2, 2OlB, in respect to eachmotion and resolution passed and any other action taken by Council atthese meetings are hereby adopted and confirmed as if suchproceedings were expressly embodied in this By-law.

The Mayor and proper Officials of the Corporation of the Municipality ofWest Grey are hereby authorized and directed to do all thingsnecessary to give effect to the action of the Council of the Corporationof the Municipality of West Grey, referred to in the preceding sectionthereof.

The Mayor and Clerk are authorized and directed to execute alldocuments necessary in that behalf, and to affix the Seal of theCorporation of the Municipality of West Grey thereto.

That this By-law shall come into force and take effect upon beingpassed by Council.

Read a first, second and third time and finally passed this 2nd day of April,2018

Mayor - Kevin Eccles Clerk - Mark Turner

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AGENDA For the Regular Meeting of the Council of the ... 2-18 Council Agenda.pdf · Consent Agenda...

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Transcript of AGENDA For the Regular Meeting of the Council of the ... 2-18 Council Agenda.pdf · Consent Agenda...