Agenda for 248th meeting of Finance and Contract Committee ...

advocate accessible pdfAGENDA ITEM NO. 248.1
Subject: Confirmation of the minutes of 247th meeting of the Finance and Contract
Committee held on 29.12.2014 at 3.00 p.m. in the Committee Room of the MC,
Chandigarh.
AGENDA ITEM NO. 248.3
Subject: Hiring of 08 No. of Tractor Trolleys for collection of door to door household
waste in Sector-22, Chandigarh.
An Agenda was placed in the 247th meeting of F&CC meeting held on 29.12.2014 regarding
hiring of 08 No. of tractor trolleys for collection of door to door house hold waste in Sector 22. The Committee
considered and resolved as under:-
“The Committee considered and resolved that the negotiations be made with L-1 in
e-tender i.e. M/s U.K. Bishwas for hiring of 08 Nos. of tractor-trolleys. The F&CC
further approved the formation of a Committee consisting of Sh. M.P. Kohli,
Councillor, Smt. Rajinder Kaur, Councillor, Medical Officer of Health, Sector Officer
(Accounts), O/0 MOH and Health Supervisor, Sh. R.S. Hooda for negotiating with L-
1. It was further decided that the negotiated rates be placed before the F&CC for
approval. The committee further approved the extension of the existing contract of
hiring of 08 No. of tractor trolleys for one month i.e. upto 31.1.2015 from the
existing contractor i.e. M/s Malwa Engg. Works on the existing terms and
conditions.”
The meeting of the Committee constituted by F&CC was held on 13.1.2015 at 2:00 p.m. and
the Committee negotiated with M/s U.K. Bishwas (L-1). The minutes of the meeting of the said committee are
as under:-
“After negotiations M/s U.K. Biswas agreed & submitted his consent to supply
tractor trolleys in Sector-22, Chandigarh @ Rs.2140/- per Tractor Trolley per day
including 05 Nos. manpower, POL, Driver and Sanitation Equipment etc. including
all taxes and terms and conditions of the tender whereas the firm has quoted
Rs.2250/- in the e-tender for the said purpose.”
Agenda is placed before the F&CC again as decided in the last meeting of F&CC held on
29.12.2014 for approval of the negotiated rates i.e. Rs. 2140/- per Tractor Trolley per day including 05 Nos.
manpower, POL, Driver and Sanitation Equipment etc. including all taxes and terms and conditions of the
tender for the period of one year i.e. 01.02.2015 to 31.01.2016.
M.O.H
Subject: E-tender for repair of 200 Nos. of garbage bins of 4.5 cubic capacity.
An e-tender was floated on 4.11.2014 for repair of 200 Nos. Garbage bins with the
prior approval of F&CC given in its 242nd meeting held on 24.10.2014. In this tender, two firms
participated. The technical Evaluation Committee has found both the firms technically qualified.
Financial bids were opened on 30.12.2014 with the approval of the Commissioner,
Municipal Corporation, Chandigarh, the rates quoted by the firms are as under:-
Sr. No.
Name of Firms Rates quoted for repair of one bin
Rank
Rs.55748.00 L-2
The detailed cost analysis for different parts of bin is detailed as annexure ‘A’.
An agenda is placed before F&CC for consideration and approval for the repair of
200 Nos. garbage bin at an approximate cost of Rs. 49 lacs from M/s Asmi Industries who has
quoted lowest rate.
Subject: Posting of Chowkidar in the Civil Dispensaries under Municipal Corporation,
Chandigarh.
It is submitted that 20 Civil Dispensaries alongwith building and existing posts of Doctors,
Pharmacists, Ward Servants and Sweepers have been transferred to Municipal Corporation, Chandigarh but no
Chowkidar has been provided for these dispensaries.
The following M.O. I/c of Civil Dispensaries have intimated regarding theft cases in their
dispensaries in the absence of Chowkidar:-
1. Civil Dispensary Sector-26 Theft of six taps, LCD Screen of the computer and Rs. 700 from the cupboard.
2. Civil Dispensary- Maloya Breaking of windows doors and locks by the
miscreants.
3. Civil Dispensary-Dadumajra Theft of water meter and taps
In the above said dispensaries, posting of Chowkidar is necessary to prevent the further theft
cases. In addition to this, the posting of Chowkidar is also required in civil dispensaries Hallomajra and M.H.C,
Manimajra as requested by the M.O. I/c for the safety of valuables items such as Air conditioners, ILR etc.
To provide Chowkidars for the Civil Dispensaries under M.C.C., Director Health & Family
Welfare, Chandigarh Administration was requested vide letter no. MOH/Asstt (PH)/2014/992 dated 22.01.2014
and 4523 dated 7.5.2013 to avoid the incident of theft which causes financial loss but no reply has been
received so far.
It is pertinent to mention here that Primary Health Committee can only sanction works like
repair, maintenance and construction upto Rs. 15.00 lacs as per the notification 28.10.2014 issued by Local
Government, Chandigarh Administration. Primary Health Committee has not power to engage Chowkidars in
the Civil Dispensaries under M.C.C. Thereby Municipal Corporation have to engage Chowkidars to avoid theft
cases in the dispensaries.
Agenda is placed before F&CC to consider the proposal for engaging 05 Nos. of Chowkidars for
civil Dispensaries- Sector 26, Maloya, Dadumajra, Hallomajra and M.H.C, Manimajra through M/s Reliable
Services who is already supplying the manpower of various categories at an administrative charges of 4.74%
for six months or till Chowkidars are provided by the D.H.S, U.T, Chandigarh whichever is earlier. The
approximate expenditure to engage 05 Nos. of Chowkidars will come to Rs. 3.30 lacs.
M.O.H
Subject: Procurement of Anti Rabies Serum (Equirab).
An E-tender was floated for the procurement of 9200 vials of Anti Rabies Serum for one
year to submit the bid upto 19.08.2014 the office received only single bid, therefore tender could not be
finalized.
The office again floated E-tender for the procurement of Anti Rabies Serum for which bid
submission ends on 10.11.2014. This office again received only single bid for the same. The same was
downloaded and documents found in order hence technically eligible.
The case was got examined from C.A.O. M.C., Chandigarh and he recommended single bid
received 2nd time is acceptable as per C.V.C guidelines subject to certain conditions. The bidder fulfills all
conditions as per guidelines. Hence the financial bid was opened on 08.01.2015 after having the approval
of Competent Authority. The rate quoted by M/s Batra Pharmaceutical for one dose of Anti Rabies Serum
is Rs. 328/- + Vat @ 5% extra.
Agenda is placed before F&CC for the procurement of 9200 vials of Anti Rabies Serum from M/s
Batra Pharmaceutical @ Rs. 328/- + vat @ 5% extra and total expenditure involves is Rs. 30,17,600/- +
vat @ 5% extra for its consideration and approval.
M.O.H.
Subject: Comprehensive Maintenance Contract for 03 nos. of Large Road Sweeping
Machines.
It is submitted that 03 Nos. of Large Road Sweeping Machines were purchased from M/s
Dulevo India Pvt. Ltd. in March, 2008. Thereafter, Comprehensive Maintenance Contract was made with
the original manufacturer on year to year basis which is going to expire on 31.3.2015.
M/s Dulevo India Pvt. Ltd. has submitted its consent for the Comprehensive Maintenance
Contract for each machine @ Rs.1150 lac for one year i.e. Rs. 34.50 lacs for 03 machines w.e.f.
01.04.2015 to 31.03.2016 on the existing rates and terms and conditions.
The Comprehensive Maintenance Contract has covered following works:-
1. Complete engine work.
2. Complete hydraulic work
3. Complete electric system of the machine.
The Service Engineer of the company visits twice in a month for proper maintenance of
these machines so that machines may work efficiently. The Finance & Contract Committee in its 241st
meeting held on 11.09.2014 has approved that these machines may work in double shifts and accordingly
these machines have been put on double shift duty w.e.f. 25.11.2014.
M/s Dulevo India Pvt. Ltd. has certified that they are not charging less amount for any
parts on Comprehensive Maintenance Contract from any Govt./Semi Govt./Department compared to those
quoted/charged to Municipal Corporation, Chandigarh.
Agenda is placed before the Finance & Contract Committee of Municipal Corporation,
Chandigarh for approval of Comprehensive Maintenance Contract for another one year w.e.f. 01.04.2015
to 31.03.2016 on the existing terms and conditions and rates amounting to Rs. 34.50 lac for 03 No. of
Road Sweeping Machines.
Subject: Information regarding auction of Paid Parking Areas.
In this connection it is submitted that the following fully automatic/semi
automatic/without automatic paid parking areas were auctioned on 21.01.2015 in the Committee
Room of the Corporation:-
Kind of PPA Area in square meters
Reserve Price
1. Sector 8, Zone-I, Chandigarh.
Without Automatic 16550 21.47 2.15
2. Sector 8, Zone-II, Chandigarh.
3. Sector 9-D, Chandigarh Without Automatic 6939 6.54 0.65
4. Shanti Kunj, Sector 16, Chandigarh.
5. Empire Store, Sector 17, Chandigarh.
Fully Automatic 13572 35.45 3.55
6. In front of CMC Building, Sector 17, Chandigarh.
Semi Automatic 11299 13.51 1.35
7. Adjoining Neelam Cinema, Sector 17, Chandigarh.
8. Sahib Singh, Sector 17, Chandigarh.
Fully Automatic 21218 47.93 4.79
9. 22-C, Himalaya Marg, Chandigarh.
10. 22-B, Himalaya Marg, Chandigarh.
11. Idle Truck Parking, Sector 26, Chandigarh.
12. Piccadilly Multiplex (I), Sector 34-A, Chandigarh.
13. Sector 35-C, along Himalaya Marg, Chandigarh.
14. Sector 35-B, along Himalaya Marg, Chandigarh
15. Fun Republic & Tourist Buses Parking, Manimajra.
Earlier, the service tax on license fee was deposited by the contractors with the
Municipal Corporation, Chandigarh on the total bid amount, but now the Service Tax is to be
collected from the public by the contractor and then to deposit the same with the Municipal
Corporation as well as with the concerned department of the Central Government. The Municipal
Corporation has already bifurcated the parking fee and the service tax in the relevant terms and
conditions of paid parking areas without changing the rates of parking fee. As a result the
reserve price of the paid parking areas was reduced to 10% more from the 75% of the last bid
money as per decision of F&CC taken in its 231st meeting held on 9.9.2013. Therefore, seven
paid parking areas have fetched less bid amount then the previous bid amount.
The detail of highest bid offered by the bidder in the auction of paid parking areas
held on 21.01.2015 is given as under:-
S.No. Location of Fully Automatic/Semi Automatic/Without Automatic PPA
Present Allotment Amount
Rs. in Lac
S/Shri
Highest bid amount offered by the successful bidder in the auction held on 21.1.2015
Rs. In Lac
3. Sector 9-D, Chandigarh 9.70 Sh. Rajesh Singh 10.31
4. Shanti Kunj, Sector 16, Chandigarh.
3.20 Sh. Rajesh Singh 4.10
5. Empire Store, Sector 17, Chandigarh.
52.52 Sh. Randhir Singh Nain 46.60
6. In front of CMC Building, Sector 17, Chandigarh.
20.01 M/s Kapsons Logistic 20.50
7. Adjoining Neelam Cinema, Sector 17, Chandigarh.
2.64 Sh. Amandeep Singh 5.00
8. Sahib Singh, Sector 17, Chandigarh.
71.00 Sh.Gurnam Singh 68.10
12.00 Sh.Rakesh Kumar 10.80
23.01 Sh.Gurpinder Singh 26.60
61.10 Sh.Narinder Kumar Avasthi
10.85 Sh.Avtar Singh 13.65
67.05 Sh.Saroop Singh 65.00
25.05 Sh.Gurnam Singh 22.05
14.51 Sh. Manoj Kumar 14.10
Total Rs.4,17,35,000/- Rs.4,15,01,000/-
As detail given above an amount of Rs.4,15,01,000/- was fetched by auction of 15 paid
parking lots which were earlier auctioned for Rs. 4,17,35,000/-. The matter is placed before F&CC for favour
of information of F&CC.
Additional Commissioner-II, Municipal Corporation, Chandigarh.
SUPPLEMENTARY AGENDA ITEM NO. 248.9
Subject: Rough Cost estimate for the work of “Strengthening of Sewerage System in
EWS Colony Sector 40-C, Chandigarh.
Rs.17.43 lac
The sewer lines in EWS Colony, Sector 40 C, Chandigarh are existing in the back
court yard of houses and are of smaller size of 4” i/d. These lines often get blocked and it is
difficult to remove the blockage due to encroachments in the court yards. The Area Councillor of
ward No.9, Smt. Gurbax Rawat has requested to shift the sewer lines on front side of houses so
as to mitigate the problem being faced by the residents. Thus as requested by the Area
Councillor, the sewer lines on front side of houses and of bigger diameter i.e. 200mm (8” i/d) are
proposed to be laid in EWS Colony, Sector 40 C, Chandigarh. The approximate length of the
proposed 200 mm (8” i/d) SW pipe lines would be 808 Mtr. Along with construction of 20 No.
Manhole chambers. The provision for other contingent items such as Road cut & restoration
charges and sand filling etc. has also been made in the estimate. The detail of estimated amount
is as under:-
Total : Rs.17,42,686/-
Say Rs.17.43 lacs
It has been duly allowed by the competent authority to place the Agenda before the
Finance & Contract Committee. Therefore, the Agenda of the estimate is placed before the
Finance & Contract Committee for consideration and approval. The expenditure is chargeable to
Head: 4217 (Plan) – STP.
Subject: To make S. Gurdarshan Singh responsible for making the timely payment of ground rent besides making and replying to the correspondence with this Corporation, in respect of Taxi Stand, Sector 17-E, Chandigarh.
The present case pertains to Taxi Stand, Sector 17-E, Chandigarh. A License was
given to Sh. Joginder Singh, S/o Sh. Ran Singh, H.No. 1377, sector 22-B, Chandigarh for
operating the said taxi stand for the period from 1.4.2007 to 31.3.2010 on payment of license fee
@ Rs. 6000/- PM vide this office memo No. SDE(HQ)/2007/1526, dated 24.10.2007 extendable
upto five years subject to satisfactory compliance of terms and conditions of the licence deed.
Thereafter, the license to operate the said taxi stand was extended for another two
years i.e. from 1.4.2010 to 31.3.2012 on the payment of licence fee @ Rs. 7277/- PM in favour of
Sh. Joginder Singh vide this office memo No. MCC/SDE(HQ)/2010/1524, dated 24.6.2010.
Sh. Joginder Singh vide its affidavit dated 13.12.2011 submitted that he desired that
in his place, Sh. Gurdarshan Singh may be treated as Adda Incharge of the said taxi stands.
Thereafter, all the above partners were called on before the Addl. CMC-II, on 21.11.2014,
wherein Sh. Joginder Singh undertook that he has nothing to do with the aforesaid taxi stand and
have no objection in case the future correspondence is made with Sh. Gurdarshan Singh and Sh.
Gurdarshan Singh Nanua undertook that he would be responsible for making timely payment of
license fee and other correspondence.
Further, the Mayor, Municipal Corporation, Chandigarh constituted a committee to
finalize the terms and conditions of the taxi stand, which are yet to be finalised. The F&CC in its
237th meeting held on 29.5.2014 resolved that all the occupiers of taxi stands who have
completed full term of 5 years be given time upto 31.3.2015 as one time measure, subject to
clearance of all their outstanding dues without any interest.
Further, the fact regarding the partnership of s. Gurdarshan Singh, S. Manjinder
Singh and S. Joginder is apparent from the various documents available in the file such as
affidavit dated 13.08.2009, resolution dated 25.2.2003 submitted jointly by all of three above,
whereby S. Joginder singh was authorized as Adda Incharge is also available on record.
Furthermore, the telephone bills of BSNL is also in the name of the aforesaid S. Gurdarshan
Singh. In addition to these, number of times the payments of ground rent have been deposited by
S. Gurdarshan Singh or S. Manjinder Singh. The fact about the partners is clarified above,
according to which all the three had started operating the Taxi Stand jointly but now S. Joginder
Singh wants to withdraw his responsibility and to shift the same on s. Gurdarshan Singh, who is
ready to own the same in the witness of the other partner S. Manjinder Singh.
The F&CC has already taken a decision in its 237th meeting held on 29.5.2014 to
allow an extension till 31.3.2015 as one time measure.
The matter is placed below before the F&CC to accord approval to make S.
Gurdarshan Singh responsible for making the timely payment of license fee in respect of Taxi
Stand, Sector 17-E, Chandigarh till 31.3.2015 and make correspondence with this office.
Additional Commissioner, Municipal Corporation, Chandigarh.
Subject: - Rough cost estimate for Providing and fixing PCC tiles along main road infront of Plot No.1 to Light Point in Indl. Area Phase-I, Chandigarh.
(Approx. Amount: - Rs.46.99 lacs)
The main road infront of Plot No.1 to Light Point, Indl. Area Phase-I, Chandigarh is
used by the pedestrian for going to cremation ground as well as Railway Station, Chandigarh.
The site was visited by the undersigned alongwith Area Councillor, Sh. Satish Kainth and SDER-
7, M.C and it was desired by the area councilor to provide PCC tiles on both sides of the road to
facilitate the general public. The undersigned alongwith SDE concerned inspected the road and it
is found that the re-carpeting of the road is required urgently.
Accordingly a rough cost estimate amounting to Rs.46.99 lacs has been prepared
for arranging administrative approval and allotment of funds. The scope of the work entered in
the estimate has not been included in any earlier approved estimate. The estimate includes the
following scope of works.
4. P/F PCC tiles.
The expenditure on this work shall be charged under Head “4217 (P) “Improvement
of roads and parking and infrastructure facilities”. The budget allocation cost of already approved
estimate and expenditure incurred under this head is as under:
1. Budget allocation for the year 2014-15 Rs.1499.00 lacs
2. Total amount of estimate sanctioned after 1.04.14 Rs.1334.91 lacs
3. The expenditure incurred during current Rs. 1341.13 Lacs financial year
The Agenda is placed before the Finance & Contract Committee of M.C for its
consideration and decision please.
Subject: - Auction of 32 booths and 1 chilled room of Modern Air Conditioned Fish, Meat
and Poultry Market Sector 41, Chandigarh on monthly license fee basis.
The Fish Market was constructed by the Animal Husbandry and Fisheries
Department, UT, Chandigarh. It was transferred to the MOH wing of the MC, Chandigarh on
16.12.2009. Further, it was transferred to the Estate branch, Mc, Chandigarh for disposal so as to
generate funds for MCC. This market having three blocks consisting 32 booths and 1 chill room.
As the directions of the Chandigarh Administration, the booths in the market had to be auctioned
on lease hold basis for a period of 99 years and later on it was decided to rent out these booths
on monthly license basis for a period of three years and one year for chill room. The following
rent/license fee of the booths and Chill Room were approved by the F & CC in the meeting dated
24.12.2014. The copy of the minutes is enclosed at Annexure „A.
Block Booth No.
A 01 to 12 21.21 sq.mtr Rs.32,000/- per month
B 13 to 24 21.21 sq.mtr Rs.32,000/- per month
C 25 to 30 19.02 sq.mtr Rs.29,000/- per month
C (whole sale booth)
C (chill room) 31 35.31 sq.mtr Rs.16,666/- per month
The auction of the 20 booths and 1 Chill room as approved in the F & CC meeting
dated 24.12.2014 was conducted on 13.01.2015 in front of the MC, New Deluxe building, Sector
17, Chandigarh on the revised approved terms & conditions as at Annexure „B. The copy of the
auction proceedings is enclosed at Annexure „C.
The terms and conditions for allotment of the Booths were read out before start of
auction. Six persons deposited the earnest money with the Municipal Corporation, Chandigarh
before start of auction for participation in the auction. No person was ready to take the booth on
monthly licence fee at the minimum reserved monthly licence fee fixed by the Municipal
Corporation, Chandigarh. They have suggested that the reserved monthly licence fee should not
be more than 15,000/- per month for the area of Booth i.e. 21.21 Sqm. and proportionate licence
fee for difference sizes of the Booths with annual increase of license fee @ 5% instead of 10%.
They further apprised the auction committee that their business would take 2 to 3 years to set up
where after it will likely to become profitable, therefore, the term of licence period should also be
minimum for 10 years. Inspite of the best efforts made by the committee to auction these Booths
on the existing terms and conditions, the auction was not successful and the participants backed
out from the auction of Booths. As there was no response to the auction of booths and the
committee after discussions decided to auction the chill room in the hope that if the auction of chill
room is successful then more people may come after auction of chill room to take booths.
Thereafter, the auction for Chill Room was started. The auction for Chill Room was
successful and the bid was finalized at Rs. 18,600/- against minimum reserved monthly licence
fee of Rs. 16,661/- per month in favour of Sh. Surender Kumar S/o Sh. Pyare Lal, resident of
House No. 1656, Phase –II, Ram Darbar.
After auction of chill room no party came forward for taking booths. As per clause
11 of terms and conditions, the chill room is meant for only storage of the material of the licensee
of this market which is reproduced as under:
“This cold store is meant for storing the fish, meat and poultry product stock of this
market only.”
The matter is placed before the F & CC for consideration and decision as to
whether the auction of chill room is to be cancelled or keep alive and another attempt to auction
the booths be made.
Subject: Estimate for Construction of R.C.C. U.G.R. 1,00,000 Gallons Capacity alongwith boosting arrangement at Fire Station, Sector 32, Chandigarh. (Deposit work)
Rs.24.04 lac
This estimate amounting to Rs.24.04Lacs has been prepared to cover the cost for
Construction of R.C.C. U.G.R. 1,00,000 Gallons Capacity alongwith boosting arrangement for
filling fire tenders at Fire Station, Sector 32 , Chandigarh in place of old UGR. The necessity of its
preparation has arisen that Additional Commissioner, Municipal Corporation, Chandigarh
requested the Chief Engineer, Municipal Corporation, Chandigarh for the construction of Under
Ground Reservoir –cum- Booster at Fire Station Sector 32, Chandigarh and a letter has been
received from S.E. M.C. P.H. Circle Chandigarh vide his endst no.1755 dt. 19-03-2014. The site
has been checked by the S.D.E. M.C.P.H. Sub Divn.No.9, Chd. and submitted that cracks have
been developed in the walls and bed of the existing UGR which cannot be repaired. The existing
UGR of 25000 gallon capacity was constructed in the year 1976. Now it has been proposed to
construct R.C.C. UGR of 1,00,000gallons capacity after dismantling the existing brick masonry
UGR at the same site. Provision for construct R.C.C. UGR of 1,00,000gallons capacity alongwith
2nos. submersible mono block pumping sets including fully automatic totally enclosed panel etc.
has been taken. The credit of the old material i.e. old bricks & steel will given at the time of
tendering.
As such an estimate amounting to Rs.24.04 Lacs duly allowed by the competent
authority is placed before the Finance & Contracts Committee for its consideration and
approval. The expenditure shall be chargeable to the Head under the fire and Emergency.
i) Budget Demanded/ Allocation as per
revised budget approval
and Emergency
during 01-4-2014 to till date under this
Head of Account.
year date
S.E. M.C.P.H. E.E. M.C.P.H.-3
Subject: - Rough cost estimate for providing and fixing PCC tiles on back side of Ayrobindo Bhawan, Punjab Water Supply and Sewerage Board, Finance Corporation of India, Punjab Backward Class Development Corporation, Haryana Panchayat Bhawan, Indian Overseas Bank in Sector 27 and adjoining House No.1281, Sector 28 & in front of H.No.1506 and 1004 in Sector 30-B, Chandigarh
(Approx. Amount: - Rs.35.79 lacs)
The Area Councillor, Sh. Satinder Singh requested to provide PCC tiles on back
side of Ayrobindo Bhawan, Punjab Water Supply and Sewerage Board, Finance Corporation of
India, Punjab Backward Class Development Corporation, Haryana Panchayat Bhawan, Indian
Overseas Bank in Sector 27 and adjoining House No.1281, Sector 28 & in front of H.No.1506 and
1004 in Sector 30-B, Chandigarh to facilitate the general public. The undersigned alongwith SDE
concerned inspected the site and it has been found that the site is feasible for fixing of PCC tiles.
Accordingly a rough cost estimate amounting to Rs.35.79 lacs has been prepared
for arranging administrative approval and allotment of funds. The scope of the work entered in
the estimate has not been included in any earlier approved estimate. The estimate includes the
following scope of works.
2. Earth work in excavation.
3. Carriage of material
6. Re-fixing of kerb and channels.
7. P/F new PCC kerb and channels.
8. P/L cement concrete 1:8:16.
9. P/F PCC tiles.
The expenditure on this work shall be charged under Head “4217 (P) “Improvement
of roads and parking and infrastructure facilities”. The budget allocation cost of already approved
estimate and expenditure incurred under this head is as under:
1. Budget allocation for the year 2014-15 Rs.1499.00 lacs
2. Total amount of estimate sanctioned after 1.04.14 Rs.1334.91 lacs
3. The expenditure incurred during current Rs. 1341.13 Lacs financial year
The Agenda is placed before the Finance & Contract Committee of M.C for its
consideration and decision please
Subject:- Providing Street Lights in the back side of Showrooms in Sector 7 under M.C.
Chandigarh.
(Amount Rs. 27.51 Lacs.)
This estimate has been framed for providing Street Lights in the back side of
Showrooms in Sector 7 under M.C. Chandigarh. The showrooms of Sector 7, SCO No. 18 to 43
(backside) and V-6 road to the back side of SCO No. 1 to 17 there are no Street Lights installed.
Back side of SCO No. 1 to 17 the old Street Light poles are camouflaged by trees. Main cable
and cable spans are severally damaged due to underground faults which are having joints in the
route due to which snags occur frequently. The broken fittings needs replacement so that
commuters may not face inconvenience at night time as the residential area directly approaches
to the lands. The Senior Deputy Mayor also requested vide letter dated 30.05.2014 to provide
sufficient lighting in the above said area. Therefore, this estimate has been prepared, keeping in
view the necessity of lights for the convenience and safety of the public.
There is provision of Supply and erection of Steel Tubular Poles 7.5 and 9 Mtr. long
and S/E of 150 Watt and 250 Watt Street Light Luminary including Lamp and allied accessories.
Therefore, this estimate amounting to Rs.27.51 lacs has been framed under head
4217(P) Electrification.
The agenda is placed before the Finance & Contract Committee of Municipal
Corporation, Chandigarh for its consideration and decision please.
S.E. (B&R), E.E. (Elect.) M.C. Chd. M.C. Chd.
Subject: Estimate of B/I one No.12”X8” (304.80 X 203.20MM) I/D deep bore tubewell in
lieu of abandoned tubewell (with reverse rig method or any method of latest
technology.) at KSW-I, Ram Darbar, Chandigarh.
Rs.39.68 lac
The existing Tubewell KSW-I, Ram Darbar, Chandigarh delivers occasionally sand
with low discharge located in Ram Darbar, Chandigarh. This T/well was installed in the year
1996 to fill the UGR of the boosting station. Due to low discharge this T/well does not fulfill the
demand of water. So the complaints of low water pressure are received in some of the areas of
Ram Darbar. There are 06 nos. tubewells and boosting stations supplying drinking water to the
residents in Ram Darbar, Reh. Colony, Chandigarh. It has been proposed to bore the Tubewell
with suitable size screen to improve the water pressure in the affected area. The premises of the
tubewell/boosting station is covered with barbed wire fencing. It has been proposed boundary
wall with wire mesh fencing.
So it has been proposed to bore the Tubewell with suitable size screen. The old
pumping machinery including cable, sluice valves, NRV, Air valves and other specials etc. will be
taken on material store account for general maintenance purpose. The work shall be carried in the
following parts:-
Part – 1 : Tube well Drilling with stainless steel cage type wire wound screen.
Part – 2 : Pumping machinery of T/well & repair /renovation of Pump chamber & other
electrical & civil work.
approval. The expenditure shall be chargeable to the Head:- 4215 (Plan) (Augmentation of water
water supply)
Head of Account.
year date
Rs.371.60 Lacs
S.E. M.C.P.H. E.E. M.C.P.H.-3
Subject: Estimate for B/I one no.12”x8” (304.80 x 203.20mm) i/d deep bore Tubewell (with reverse rig method or any method of latest technology) & other
contingency work at Fire Station, Indl. Area Ph-2, Chandigarh.
Rs.40.74 lac
The drinking water is supplied in Indl. Area Ph-II, Chandigarh from water works
sector 32, Chandigarh and from 02No. Tubewells. There shall be short fall of 9MGD of canal
water in the next year in the event of release of canal water to Panchkula & Chandimandir as
per their respective share which is presently being supplied to the residents of Chandigarh.
The water from the tubewell will also be used for filling of fire tenders and it will ensure 24hrs
availability of water. Moreover it was desired by the worthy Commissioner Municipal
Corporation, Chandigarh that the tubewells may be installed in the fire stations in Chandigarh to
make water available for 24hrs for fire demands itself in the fire stations wherever it is feasible.
So it has been proposed to bore the Tubewell with suitable size screen, machinery,
MS delivery pipe & special and making connection with existing pipe line. Provision for
construction of control panel room and other civil work etc. has also been taken in the estimate.
The work shall be carried in the following parts:-
Part – 2 : Pumping machinery of T/well & construction of control panel room & other
electrical & civil work.
water supply)
Head of Account.
year date
S.E. M.C.P.H. E.E.M.C.P.H.-3
Subject: Estimate for B/I one no.12”x8” (304.80 x 203.20mm) i/d deep bore Tubewell in lieu of abandoned T/well (with reverse rig method or any method of latest
technology.) at Tubewell R-10,Indl. Area Ph-I, Chandigarh.
Rs.34.00 lac
The existing Tubewell R-10, Indl. Area Ph-I, Chandigarh was installed about
30years ago. The tubewell is giving very low discharge (3000GPH). The discharge of the
tubewell is collected in the UGR of boosting station located in the same premises. The drinking
water is further pumped to supply in the areas of colony No.4 and Indl. Area Ph-I, Chandigarh.
Due to low discharge this T/well does not fulfill the demand of water. So the complaints of low
water pressure are being received in the area.
So, it has been proposed to bore the Tubewell with suitable size screen to improve
the water pressure. The old pumping machinery including cable, sluice valves, NRV, Air valves
and other specials etc. will be taken on material store account for general maintenance purpose.
The work shall be carried in the following parts:-
Part – 2 : Pumping machinery of T/well & repair /renovation of control panel room &
other civil work.
As such an estimate amounting to Rs.34.00Lacs duly allowed by the competent
water supply)
Head of Account.
year date
S.E. M.C.P.H. E.E.M.C.P.H.-3
Subject: - Renewal of License (Agreement) of Chandigarh Washerman Workshop
Cooperative (Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh.
The Modern Laundry Mart alongwith Coin Operated Washing Machines in
Sector 15, Chandigarh was handed over to Chandigarh Washerman Workshop Cooperative
(Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh at a monthly rental charges of
Rs.8,000/- per month in compliance to the decision of F&CC meeting held on 03.05.2012 and
CMC office order No. 65 dated 08.06.2012 for the period 01.04.2012 to 31.03.2014. The
contract period was extended upto 31.01.2015 in 239th meeting of F&CC. It was also decided
in the said meeting that a Committee be constituted in this regard by Mayor, M.C. Chandigarh.
The Committee of the following members was constituted by Worthy Mayor:-
1. Sh. Saurabh Joshi, Councillor – Chairman
2. Sh. Pardeep Chhabra, Councillor – Member
3. Sh. M.P. Kohli, Councillor – Member
4. The Superintending Engineer (B&R), M.C. Chandigarh – Member
5. The Executive Engineer (Electrical, M.C. Chandigarh – Convener
The meeting of the above Committee was held on 23.12.2014 (copy enclosed).
The following decisions were taken by the Committee.
1. Lease amount be increased by 10% per year.
2. Change of timing of the operation of Dhobi Ghat from existing 6.00 AM to 6.00 PM to
6.00 AM to 6.00 PM.
3. Identity Card be issued to all the members of the Society by the Municipal Corporation,
Chandigarh.
4. Increase in amount of penalty for breaching terms and conditions from Rs. 500/- to Rs.
2500/- for the first time and further penalty of 100/- per day if the breach is continue.
The Chandigarh Washerman Workshop Cooperative (Regd.) Industrial Society,
Sector 15-D, Chandigarh vide letter dated 28.01.2015 have requested to extend the period for
three years i.e. from 01.02.2015 to 31.01.2018. The Society is depositing the monthly lease
amount of Rs. 8000/- plus 12.5% Service Tax regularly.
It is, recommended that the existing agreement may be renewed upto
30.01.2016 with the above mentioned amendments in terms and conditions of the agreement.
The matter is placed before the Finance & Contract Committee of Municipal
Corporation, Chandigarh for consideration and decision please.
S.E. (B&R), E.E. (Elect.)
M.C. Chd. M.C. Chd.
Subject: - Hiring of one Inspector and 14 nos. security guards from Punjab Ex- serviceman Corporation (PESCO), Chandigarh for security purpose.
The office has engaged one Inspector and 14 security guards from PESCO on D.C.
rates approved by D.C. UT, Chd. The contract of the said firm was upto 31.12.2014.
The F&CC in its meeting held on 4.2.2014 has considered and approved hiring of
14 nos. Security Guards and One inspector from PESCO on the same terms and as settled by
the MOH with the PESCO.
The committee considered &unanimously resolved that 14 nos security guards and
one Inspector be hired from PESCO on the minimum wages fixed by the D.C. UT, Chd. for one
year from1.1.2014 to 31.12.2014.
As per Clause 1 of the terms and conditions of the previous agreement, the period
of contract is as under: -
Initially the contract is upto 31.12.2014, which can be further extended on yearly
basis maximum period of 3 years subject to the performance of service by 2nd party
upto the satisfaction of the first party.
Now in the Addendum to the agreement, the PESCO authorities have mentioned 3
conditions which is as under which is as under: -
1 In concord with the provisions contained in Para 1 of the Existing Agreement b/w Municipal
Corporation, Chandigarh having its registered office at New Deluxe Building, Sector-17,
Chandigarh and Punjab Ex-Servicemen Corporation, the parties agree to extend the
period of deployment of PESCO security personnel at their premises for a further period of
one year i.e. 01.01.2015 to 31.12.2015.
2 Salary and allied charges shall be paid as per Appendix „A attached which is based on DC
rates, UT, Chandigarh Administration w.e.f. 01.04.2014.
3 Increase of DC rates from time to time by the DC will automatically be payable to
employees from the effective date in compliance of Minimum wages Act 1948.
4 Any increase in statutory payments/deductions by the Govt. during the currency of the
contract will be borne by the Ist party i.e. MCC. This includes increase in D.C. rates and
other deductions like ESI, Bonus, Gratuity, Service Tax and any other tax levied by the
State and Centre Govt.
5 All other provisions o the existing agreement will continue to be applicable.
According to the agreement for engagement of Security Guards, the MCC office has
engaged the security guards from PESCO for the period of one year and as per terms and
conditions, the contract can be extended upto the period of 3 years. The contract of PESCO may
be extended w.e.f. 1.1.2015 to 31.12.2015 on D.C. rates.
The matter is placed before the F&CC for consideration and approval to engage 14
nos. security guards and one inspector for the security of MCC Building from PESCO on the
minimum wages fixed by the D.C. UT, Chd. (as revised by the DC UT, Chd. Admn. from time to
time) (Appendix „A) with effect from 1.1.2015 to 31.12.2015.
Additional Commissioner, Municipal Corporation, Chandigarh.
Subject : Agenda regarding procurement of spare parts for 03 No. of Large Road
Sweeping Machines.
It is submitted that 03 No. of Large Road Sweeping Machines were purchased from M/s
Dulevo India Limited in March, 2008 with one year warranty. The rates of consumable parts which are
proprietary items were also invited with the machines at the time of purchasing.
The following consumable parts are required for running of these 03 No. of Large Road
Sweeping Machines in double shift for the period 1.4.2015 to 31.3.2016 :-
Sr. No.
Name of Item Part No. Quantity Rate for each item in Euro
Total Euro
5. Engine Diesel Filter D651U00000 12 Nos. 34.65 415.80
6. Engine Oil Filter D6501P0000 12Nos. 35.70 428.40
7. Fuel Filter Remote D6501X0000 06 Nos. 38.85 233.10
8. Hydralic Oil Filter D73P300000 03 Nos. 162.75 488.25
9. Right Hand Slide 5040042957 03 Nos. 168.00 504.00
10. Left Hand Slide 5040042956 03 Nos. 168.00 504.00
11. Alternator Belt D65QM00000 03 Nos. 113.40 340.20
Grand Total
35075.10
The present conversion rate of Euro is Rs. 79.00 which is subject to change day by day.
The conversion of Euro in Indian Currency works out to Rs. 43,43,437/- approx. inclusive of insurance and
freight of FOR Chandigarh @ 10% and custom duty and other taxes @ 25% + 14% VAT. It is also
mentioned that the above said spare parts are not covered in Comprehensive Maintenance Contract.
Agenda may be placed before the F &CC of Municipal Corporation, Chandigarh to consider
the proposal for procurement of above mentioned spare parts for 03 No. of Large Road Sweeping
Machines.
M.O.H.
Subject: Re-carpeting of entry road from Railway Bridge to Ram Darbar Colony and
Gurudwara to 3Brd road at Ram Darbar, Chandigarh.
(Amount: Rs. 48.80)
The above noted road is main road from Industrial Area Ph-II to Ram Darbar Colony
and provides connectivity to 3 BRD road and School/Gurudwara of the Colony. This road is used
a main road and being used by heavy vehicles by C.T.U. buses, Army/Air Force vehicle and
Trucks to reach 3BRD/Ram Darbar Colony regularly. The site was inspected by the undersigned
and observed that there is heavy patch work on road front side Gurudwara, Local Bus Stand,
Community Centre and School. The area councillor has also requested to recarpet the road.
Accordingly, this rough cost estimate for amounting to Rs. 48.80 Lac has been
prepared by taking the items explained in the scope of work.
Scope of work:-
1. P/L tack coat 0.30kg/sqm. 2. P/L 50mm thick bitumen macadam for patch work. 3. P/L 40mm thick bituminous concrete.
The expenditure on this work will be charged under Head “Improvement of roads/
parkings places & Infrastructure facilities”. The budget estimate, budget allocation, amount of
already approved estimate and expenditure under this Head for Roads Division No.1 is as under:
i) Budget Allocation : Rs. 2170.00 lac.
ii) Total amount of spillover works 31.03.2014 : Rs. 818.98 lac.
iii) Total amount of estimate sanctioned after 1.4.2014 : Rs. 261.50 lac.
iv) Total of Sr. No. II & III : Rs. 1080.48 lac.
v) Expenditure incurred during current financial year : Rs. 1971.55 lac.
The matter is placed before the Finance & Contract Committee of the Municipal
Corporation, Chandigarh for consideration and approval please.
S.E.(B&R) M.C. E.E.Roads Divn. No.1, M.C.
Subject: Hiring of 06 Nos. Tractor Trolley for collection and removal of dry leaves in
autumn season.
In this regard it is submitted that during the autumn season the work load on
garbage removal vehicles increased due to the falling of dry leaves in the city & other public
places.
Since the present fleet of vehicles are not sufficient to cope with the increase work
load. It is proposed that 06 nos. Tractor Trolley may be hired from the present contractor i.e. 03
from Malwa Engineering works and 03 from Capital Security Services on the previous terms and
conditions @ Rs.2376/- per tractor trolley per day for three trips daily w.e.f. 15.2.2015 to
31.5.2015. The total expenditure will be met out for Rs.15,11,136/- for said work.
Approval may kindly be granted to placed the agenda before F&CC.
M.O.H.
Present Allotment Amount Rs in Lac:
1_3:
3180:
ii:
iii:
undefined:
iv:
i_2:
Rs50000Lacs:
ii_2:
Rs23236Lacs:
iii_2:
Rs37160 Lacs:
i_3:
Rs50000Lacs_2:
ii_3:
Rs23236Lacs_2:
iii_3:
Rs37160Lacs:
iv_3:
i_4:
Rs50000Lacs_3:
ii_4:
Rs23236Lacs_3:
iii_4:
Rs37160Lacs_2:
iv_4:

Agenda for 248th meeting of Finance and Contract Committee ...

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Transcript of Agenda for 248th meeting of Finance and Contract Committee ...