AGENDA FNQROC BOARD MEETING NO. 131 13 August 2018 at … · 2018. 7. 31. · FNQROC Board Meeting...

FNQROC Board Meeting No. 131 Monday, 13 August 2018 of 3

AGENDA

FNQROC BOARD MEETING NO. 131

13 August 2018 at 10.00 AM

Cairns Regional Council, 119-145 Spence Street, Cairns

1 Chairs Welcome & Acknowledgement of Traditional Owners

2 Apologies noted

3 Board Presentations

3.1 Mr Bill Cummings, Cummings Economics presenting re

NDRRA Economic Report

10:00am

- 10:20am

4 Confirmation of Previous Minutes

4.1 Minutes of Meeting held on 18 June 2018 Pages 4-13

5 Business Arising from Previous Minutes: 18 June 2018

Minute # Action

2526 &

2513

All Councils to review the briefing note on the

proposed GBR position to be considered at the

next FNQROC Board meeting on 13 August 2018

See Item 9.1

re further

discussions

2527 Mr Sydes to follow up with Biosecurity Queensland

regarding the ability of Local Government

Biosecurity Plans to be able to stipulate the

obligations of state government agencies

In progress /

Awaiting

Biosecurity

Qld Update

2529 All Councils to consider what briefs they would like

to provide for the delegation (Cr Gilmore, Cr Scott

and Cr Manning) to Brisbane in July.

See Item

6.2.1 re

Update

2542 Ms Irvine to obtain further information re the TRC

Build Water Notices and investigate further.

In progress

6 Welcome to Michael Healy MP, Member for Cairns Due 10:45am

6.1 Introduction to FNQROC – Advocating for FNQ

7 Advocacy

7.1 Advocacy update from member Councils

7.2 Advocacy update from FNQROC

7.2.1 Post FNQROC Brisbane Delegation (24-27 July ’18)

Advocacy Summary Report

Pages 14-20

7.2.2 Pre FNQROC Canberra Delegation (17-20 Sept)

DRAFT Meeting Schedule / EOIs re Briefing Topics

Pages 21-22

001


8 Strategic Operational Plan

8.1 Animal Management and Wildlife Stewardship Policy -

8.1.1 Verbal Update by T Sydes

8.1.2 Verbal Update by Cr Kremastos re actions currently

undertaken by CCRC

8.2 FNQROC Regional Roads Investment Strategy –

Discussion Paper No. 23 re Request for Quote

Pages 23-28

9 Discussion Topics

9.1 Briefing Note re GBR Positioning Pages 29-32

10 Incoming/Outgoing Correspondence (25 May – 25 July 2018)

10.1 Incoming

Letter of response from the Hon Michael McCormack MP

to FNQROC letter re Beef Roads funding (#5778526)

Letter of response from the Office of the Premier of

Queensland to FNQROC letter re removal of Office of

Northern Queensland as a portfolio (#5822668)

Page 33-34

10.2 Outgoing

Submission to Department of Environment & Science re

Transforming Queensland’s Recycling and Waste Industry

Directions Paper (#5773282)

11 FNQROC Policy Review

10.1 Nil to report

11 FNQROC Reports and MOUs

11.1 Nil to report

12

Financial Statements

12.1 Profit & Loss Statement: Financial YTD 30 June 2018

Pages 35-37

12.2 Balance Sheet: Financial YTD 30 June 2018

Page 38

12.3 Profit & Loss Statement: Current FY to 23 July 2018

Page 39

12.4 Balance Sheet: Current FY to 23 July 2018

Page 40

12.5 Expenses to Budget

Page 41

13 Meetings attended by Executive Officer Page 42

14 Minutes of FNQROC Advisory Committee Meetings attended

between 25 May – 23 July 2018

14.1 Western Council Forum (30/05/18)

Refer

FNQROC

website

14.2 Economic Development Group Mtg (08/06/18)

Refer

FNQROC

website

002

http://www.fnqroc.qld.gov.au/files/media/original/004/1ef/94f/d1a/Western_Council_Forum_Minutes_of_meeting_No__3_-_30_May_2018.pdf



http://www.fnqroc.qld.gov.au/files/media/original/004/1e8/33e/7c5/FNQROC_Economic_Development_Advisory_Group_meeting_No__9__Minutes_-_8_June_2018.pdf




14.3 NAMAC (13/06/18) Refer

FNQROC

website

Confidential Meeting Minutes (23 May – 23 July 2018)

14.4 Regional Collection & Removal of Ferrous Metals

(22/06/18)

Conf. Annex

Pages 02-14

14.5 Regional Contract & Procurement Documentation –

Meeting No. 2 –(28/06/18)

Notes for FNQROC Board:

‘The first document suite, Construct Only (Standard

Risk), to be released at the end of July 2018/early

August 2018 and introductory sessions to be arranged

thereafter’

Conf. Annex

Pages 15-24

14.6 Regional Procurement Advisory Group (28/06/18) Conf. Annex

Pages 25-28

14.7 2018/19 Regional Bitumen Resealing & Line Marking –

Contract Meeting No. 1 (29/06/18)

Conf Annex

Pages 29-50

15 LGAQ Policy Executive Update (Standing Item)

16 General Business

16.1 Invitation to the 2019 Asia Pacific Cities Forum

(2019APCS) – 07-10 July 2019 Pages 43-44

16.2 LGAQ Submissions – for discussion

17 Next Meeting Date

Monday 08 October 2018 @ 10:00am to be held in Karumba

003

http://www.fnqroc.qld.gov.au/files/media/original/004/1fb/6a7/e1a/Unconfirmed-Minutes-of-NAMAC-13-June-for-uploading.pdf



FNQROC Board Meeting No. 130 Monday 18 June 2018 Page 1 of 10

MINUTES OF THE 130R D BOARD MEETING

MONDAY 18 June 2018

Cairns Regional Council, Civic Reception Room, 119-145 Spence Street, Cairns

REPR ES EN TAT IV E S: Cr Bob Manning, Mayor Cairns Regional Council

Cr Jack Bawden, Mayor Carpentaria Shire Council

Cr John Kremastos, Mayor Cassowary Coast Regional Council

Deputy Chair Cr Peter Scott, Mayor Cook Shire Council

Cr Trevor Pickering, Mayor Croydon Shire Council

Cr Julia Leu, Mayor Douglas Shire Council

Cr Will Attwood Etheridge Shire Council

Cr Ramon Jayo, Mayor Hinchinbrook Shire Council

Cr Mary Brown, Deputy Mayor Hinchinbrook Shire Council

Chair Cr Tom Gilmore, Mayor Mareeba Shire Council

Cr Joe Paronella, Mayor Tablelands Regional Council

CEO’ S : Mr John Andrejic, CEO Cairns Regional Council

Mr Bill Kerwin, CEO Croydon Shire Council

Mr Darryl Crees, Acting CEO Douglas Shire Council

Mr Peter Franks, CEO Mareeba Shire Council

Mr Justin Commons, CEO Tablelands Regional Council

FNQR OC STA F F: Ms Darlene Irvine Executive Officer

Mr Travis Sydes Natural Asset and Sustainability Coordinator

Mr Lachlan Rankine Regional Strategic Infrastructure Coordinator

Ms Teresa Schmidt Office & Project Coordinator

004


OB SERV ERS : Cr Kim Graynor, Deputy Mayor Croydon Shire Council

Cr Wayne Bing Chew Croydon Shire Council

Cr Glen Raleigh Cassowary Coast Regional Council

Mr Gavin Hammond Cassowary Coast Regional Council

Mr Graham O’Byrne Cairns Regional Council

Mr Nigel Crumpton Cairns Regional Council

Ms Glenda Kirk Mareeba Shire Council

Mr Morris Hamill Mareeba Shire Council

Ms Catherine Black Queensland Treasury Corporation

Mr Paul Renals Peak Services

Mr Scott Brittion LGAQ

APO LO G IE S: Cr Warren Devlin, Mayor Etheridge Shire Council

Cr June Pearson, Acting Mayor Hope Vale Aboriginal Shire Council

Cr Desmond Tayley, Mayor Wujal Wujal Aboriginal Shire Council

Cr Ross Andrews, Mayor Yarrabah Aboriginal Shire Council

Ms Linda Cardew, CEO Cook Shire Council

Mr Norm Garsden, CEO Etheridge Shire Council

Mr Mike Hayward, CEO Carpentaria Shire Council

Mr James Gott, CEO Cassowary Coast Regional Council

Mr Dan McKinlay, CEO Hinchinbrook Shire Council

Mr Stephen Linnane, CEO Hope Vale Aboriginal Shire Council

Ms Eileen Demaal-Hall, CEO Wujal Wujal Aboriginal Shire Council

Ms Janelle Menzies, CEO Yarrabah Aboriginal Shire Council

Ms Amanda Hancock Procurement Coordinator

2521 Chair’s Welcome & Acknowledgement of Traditional Owners

The meeting commenced at 10:00am. Chair, Cr Tom Gilmore, Mayor Mareeba Shire Council welcomed

everyone to the meeting.

Cr Gilmore acknowledged the Traditional Owners of the land on which we meet today and paid respects

to Elders past, present and emerging.

2522 Apologies and welcome to guests

As noted above. Ms Ann Leahy MP, Member for Warrego sent an apology. Cr Gilmore noted that a

meeting with Ms Leahy has been arranged in Brisbane on 25 July 2018. Cr Gilmore welcomed Justin

005


Commons, CEO Tablelands Regional Council and Catherine Black, Queensland Treasury Corporation to the

meeting.

2523 Presentation – Mr Clive Skarott and Ms Claire Douglas, Cairns and Hinterland Hospital and Health Service

Cr Gilmore introduced Mr Clive Skarott and Ms Claire Douglas to the meeting.

Ms Douglas provided a presentation on the new Strategic Plan for the Cairns and Hinterland Hospital and

Health Service.

Key points:

New Strategic Plan 2018-2022 officially launched today

Developed over last 9-10 months

Cr Bob Manning arrived 10.05 am

6 priority areas incorporating strategies and performance indicators

Bill Kerwin left 10.09am returned 10.14am Luke Hannan and Paul Renals arrived 10.15am

Significant new infrastructure being rolled out

Cr Scott supported place based solutions for the regional towns and communities

Cr Leu raised the long standing need for an upgrade to the Cow Bay Health Clinic. Ms Douglas noted that this priority is high on the list. Cr Leu wants to work with Mr Skarott on advocating for this upgrade

Cr Pickering queried if the Home and Community Care program will still be delivered. Ms Douglas to follow up with Cr Pickering to confirm if the HACC program is now the responsibility of the Department of Communities, Disability Services and Seniors

Cr Manning questioned what can Councils and FNQROC do to accelerate a university hospital proposal. Ms Douglas advised that there is a need to first identify a research portfolio, capabilities and an area of expertise

Cr Gilmore pleased the analysis has been done and the acknowledgement that services need to be delivered in regions outside of Cairns

Cr Gilmore raised the concern in the community of the hours care is provided at the new clinic in Dimbulah. Ms Douglas noted that the nurse at the clinic does carry out home visits during the period of closure and they are working with the community on this issue

Cr Manning noted that acquiring the land for a research institute should be a priority. Ms Douglas advised that they are aware of a possible site. Mr Skarott advised that to achieve university hospital status it would be beneficial to get the community behind the proposal

Cr Paronella acknowledged the Atherton Hospital upgrades and the shared service arrangements between Mareeba and Atherton results in patients having to travel between towns for treatment

A copy of the presentation will be distributed with the minutes.

2524 Presentation Luke Hannan, LGAQ and Paul Renals, Peak Service – Waste

Cr Gilmore introduced Mr Luke Hannan and Paul Renals to the meeting.

Mr Hannan provided an update on LGAQ positon on waste.

006


Key points:

State Government released the Transforming Queensland’s Recycling and Waste Industry Directions Paper on 1 June.

Key component is the introduction of a waste levy proposal

27 April, LGAQ Policy Executive resolved a ‘zero waste to landfill' target by 2028 for Queensland, underpinned by nation leading Waste to Energy solutions

A number of issues within the Directions paper that need to be addressed

LGAQ Waste Forum held on 7 June 2018. Forum discussed introduction of the waste levy, international study tour and two pieces of work being the;

o Viability Assessment of an Energy from Waste Industry in QLD

o Colmar Brunton – Community attitudes survey into Waste Management & Zero Waste in QLD

Directions paper submissions close 29 June. LGAQ submission will be considered by the LGAQ Policy Executive on 29 June

Peak Services report – Viability Assessment of an Energy from Waste Industry in Queensland is the first of many reports. Seek commitment to support and fund next stages of investigations

Mr Andrejic noted that costs are higher for Councils the further they are from the Brisbane market. Would LGAQ support a fixed term transport equalisation subsidy for those Councils who are recycling to make it more equitable to transport to market. Mr Hannan encouraged Council to include in their submission.

Mr Andrejic queried how the waste levy works with the container refund scheme as the material all needs to go to market. Suggested this needs to be addressed. Glass will be a much sort after product

Mr Renals provided an overview of the Peak Services report ‘Viability Assessment of an Energy from Waste

Industry in Queensland’ report

Update to 2013 DEHP report

Purely economic based report

In more densely populated areas , case for more high tech solutions could be viable

Next steps – significant further study and consultation

Cr Gilmore noted that it is not a desirable outcome for Councils if the result is having to transport MSW

Mr Franks raised concern that the LGAQ commitment to zero waste to landfill concept may not be the desire for Councils outside the densely populated areas

Mr Hannan acknowledged that distance is an issue for rural and remote councils

Mr Andrejic queried if Peak Services will be looking at the possibilities of involvement with the private sector such as sugar mill capabilities. Mr Renals confirmed all options would be looked into and there may be a series of solutions available in the region

Cr Scott noted that considering transport costs for remote areas it makes sense for the infrastructure to be available regionally to rationalise waste before sending to market

Mr Hannan confirmed that the waste levy is proposed to be introduced in the first quarter of 2019 and it is a high priority for LGAQ to address issues related to the waste levy

A copy of the presentation and handout will be distributed with the minutes.

007


2525 Confirmation of Minutes

MOVED: Cr Paronella

SECOND: Cr Scott

“That the minutes of the 129th FNQROC Board Meeting held on 9 April 2018 be confirmed.”

CARRIED

BUSINESS ARISING OUT OF MINUTES

2526 Minute 2513 -That Cairns prepares a discussion paper on alternative GBR management to allow FNQROC to form an agreed policy position going forward

Mr Andrejic distributed a briefing note at the meeting.

2526 ACTION: All Councils to review the briefing note on the proposed GBR position to be considered at the next FNQROC Board meeting on 13 August 2018.

2527 Minute 2520(a) – Prior to a letter being sent to the Minister, the Natural Asset Management Technical Committee develop a paper for consideration at the next FNQROC Board meeting detailing the issues and recommended approach to address the funding issue for the control of Navua sedge

Further to the Discussion Paper No. 21 (Minute No. 21) an annexure paper including recommendations

were distributed at the meeting.

Mr Sydes provided an overview of the recommendations.

MOVED: Cr Paronella

SECOND: Cr Scott

That:

1 FNQROC not actively seek declaration of Navua sedge under the Biosecurity Act; but rather focus on the instruments delivered through Local Laws; local/regional biosecurity plans and strategies; and partnerships with key sectors;

2 FNQROC/NAMAC continues to support R&D applications and proposals into the control and management of Navua sedge;

3 The FNQROC commission an appropriately qualified consultancy to collate a benefit/cost analysis to better understand the resource and economic implications of managing Navua sedge within council controlled lands prior to determining a long-term regional course of action;

4 FNQROC in collaboration with NAMAC and Biosecurity Queensland facilitate a regional local government select committee comprised of representatives including Councillors, executive and technical officers to receive deputations from relevant expertise from research, industry/sector, agency, legislative/legal, service providers and operational entities;

5 That the outcomes of the regional select committee of enquiry be collated as an R&D prospectus; and agreed regional priorities; and

6 TRC and FNQROC collate comparative data across the period of management investment within TRC to ascertain its suitability for use in other studies.

008


CARRIED

Cr Jayo noted that one of the biggest issues is ensuring state government agencies such as Queensland Rail, Ergon and the Department of Transport and Main Roads are meeting their obligations

Mr Sydes advised that this issue has been raised and he will follow up with Biosecurity Queensland regarding the ability of Local Government Biosecurity Plans to be able to stipulate the obligations of state government agencies

2527 ACTION: Mr Sydes to follow up with Biosecurity Queensland regarding the ability of Local

Government Biosecurity Plans to be able to stipulate the obligations of state government agencies.

Cr Paronella advised that a successful meeting discussing Navua sedge was held on 18 May 2018

with the Member for Hill, Shane Knuth MP, Member for Kennedy, Mr Bob Katter MP, Dr John

Robertson and Hinchinbrook and Cassowary Coast Regional Councils.

2528 Minute 2520(b) – Relevant councils to assess if Navua sedge has been identified within their Pest Management/Biosecurity Plans and subordinate local law

Refer minute no. 2527.

ADVOCACY

2529 Advocacy update from FNQROC

Ms Irvine distributed an update on meetings scheduled to date for the following delegations:

Brisbane delegation 24-27 July - Cr Gilmore, Cr Scott and Cr Manning

Canberra delegation 17-20 September – all Mayors

Ms Irvine advised that as the July date comes closer she will further update all members on who we are

meeting with.

2529: ACTION: All Councils to consider what briefs they would like to provide for the delegation (Cr

Gilmore, Cr Scott and Cr Manning) to Brisbane in July.

2530 Advocacy update from member Councils

Cr Scott advised that the Torres Cape Indigenous Councils Alliance (TCICA) met recently and adopted the

operating policies and guidelines of FNQROC as a model in going forward.

Cr Gilmore advised that he has offered a standing invitation to Cr Malone, Mayor Torres Shire Council to

attend FNQROC meetings.

Ms Irvine also advised that she had sent these documents to the NQROC at their request for their review

going forward.

STRATEGIC OPERATIONAL PLAN

2531 Animal Management and Wildlife Stewardship Policy

Mr Sydes provided an update advising that engagement with Councils is being undertaken.

009


Cr Kremastos advised that he will be presenting a paper at the next FNQROC Board meeting on

actions being undertaken by Cassowary Coast Regional Council.

2532 FNQ Regional Roads Investment Strategy – Request for Quotation Specification

Ms Irvine advised that before the specification goes out for quote the document is on the agenda for the FNQ RRTG meeting to allow the Department of Transport and Main Roads to consider.

MOVED: Cr Scott

SECOND: Cr Leu

That the Request for Quote Specification for the FNQ Regional Road and Investment Strategy be

adopted.

CARRIED

DISCUSSION TOPICS

2533 Discussion Paper No. 21 – Navau sedge

Refer minute 2527 above.

2534 Discussion Paper No. 22 – State expenditure on roads in FNQ

Ms Irvine advised that she has commenced some analysis of DTMR expenditure on roads within FNQROC over the past 18 years to start building our evidence base for advocacy. It is noted that at this stage it does not include Carpentaria and Hinchinbrook Councils as they are not part of the FN district however the process will be relatively simple to include them in future work. The document is currently a working draft with the next steps looking at the percentage rates of commencement and completion of projects over this period.

Cr Gilmore noted that the information to date within the document is worthwhile information to have.

CORRESPONDENCE

Noted

FNQROC POLICY REVIEW

Nil

FNQROC REPORTS AND MOU

2535 B 72 – State and Federal Delegations – Administration Instruction No. 1 and Financial Delegation Policy No. 11

MOVED: Cr Pickering

SECOND: Cr Kremastos

010


That the FNQROC Board:

a. Adopts Administration Instruction 1 “State and Federal Delegations”, and b. Amends policy No. 11 transaction and monthly limits on the Business Credit Card for the

Executive Officer to $25,000. CARRIED

FINANCIAL STATEMENTS

2536 Profit and Loss and Balance Sheet for financial year to date

MOVED: Cr Leu

SECOND: Cr Brown

“That the Profit and Loss and Balance Sheet for the current financial year to date be accepted.”

CARRIED

MINUTES OF MEETINGS

2537 Meetings Attending by Executive Officer

Noted

2538 Technical Committee Meeting Minutes

Noted

LGAQ POLICY EXECUTIVE UPDATE

A copy of the LGAQ Policy Executive distributed prior to the meeting.

Mr Hannan provided a brief summary of the key items in the update.

LGAQ Trade and Investment Training

o Tentative training date set for 14 August 2018 (day following FNQROC Board meeting)

LGAQ Future Cities, Smart Communities Summit 2018 – Cairns, 11-13 July 2018

Cr Manning left the meeting 12.14 pm

UPCOMING TRAINING AND WORKSHOPS

Nil

GENERAL BUSINESS

2539 Kuranda Range Road

011


Cr Gilmore advised that he has requested Ms Irvine to request traffic data from DTMR for Kuranda Range

Road. Cr Gilmore is concerned that incremental traffic increase on the road will impact future

development on the Tablelands and beyond.

2540 LGAQ Asia Capability Development Program

RESOLVED:

That the workshop for the LGAQ Asia Capability Development Program be held on Tuesday 14 August in

Cairns.

2541 Belcarra

General discussion on legislation changes as a result of Belcarra, in particular the impact in rural and

remote communities where community members may not elect to become Councillors or be able to

participate in community groups as a result of perceived conflicts.

Cr Manning returned 12.20pm

2542 Boiled Water Notice

Cr Paronella advised that Tableland Regional Council is experiencing an issue with a change in regulatory

approach (despite the legislation not changing) applied by Qld Health which may mean they will not be

able to lift their boil water notices.

2542 ACTION: Ms Irvine to get further information on the TRC Build Water Notices and investigate

further.

Next meeting date: - 13 August 2018 in Cairns commencing at 10am

Meeting Close: 12:27pm

………………………………….

Cr Tom Gilmore

Chair

ACTION ITEMS

Minute Number

Action Responsible Person(s)

2526 & 2513

All Councils to review the briefing note on the proposed GBR position to be considered at the next FNQROC Board meeting on 13 August 2018.

All Councils

012


Minute Number

Action Responsible Person(s)

2527 Mr Sydes to follow up with Biosecurity Queensland regarding the ability of Local Government Biosecurity Plans to be able to stipulate the obligations of state government agencies.

FNQROC, Mr Sydes

2529 All Councils to consider what briefs they would like to provide for the delegation (Cr Gilmore, Cr Scott and Cr Manning) to Brisbane in July.

All Councils

2542 Ms Irvine to get further information on the TRC Build Water Notices and investigate further.

FNQROC, Ms Irvine

013

#5825201

Strategic Economic Advocacy Update Report

State or Federal State

Date of Delegation 24-26 July 2018

Delegation Members Cr Gilmore, FNQROC Chair

Cr Scott, FNQROC Deputy Chair

Cr Manning, FNQROC Director (26 July 2018 only)

Darlene Irvine, FNQROC Executive Officer

Minister / Shadow Minister Ms Fiona Simpson MP

Portfolio Shadow Minister for Employment and Small Business

and Training and Skills Development

Proposed Topics of Discussion Intro to FNQROC

CAPEX – Analysis of Budgeted Qld State

Government Capital Expenditure in the Cairns

(SA4) Region

Discussion Summary / Outcomes Provided overview of the role of FNQROC, purpose of

delegation and key priorities of FNQROC (current and

long term) including Road investment and planning,

water security, impact of vegetation management

and eco-tourism, waste levy.

Discussions re hosting a FNQROC Cocktail Event during

the next State Government delegation to Brisbane

planned for October 2018. Details provided re optional

dates/venues to follow up re quote to scope.

Follow Up Actions Request quote re availability, costs to scope viability of

hosted event in October 2018.

Send thank-you letter from Chair

Send meeting request for October

Invite to FNQROC Hosted Event (17 Oct)

Next Meeting Schedule 15-19 October 2018

014

Advocacy Summary Report #5825201 Page 2 of 7

Minister / Shadow Minister Hon Curtis Pitt MP

Mr Shane Lowry, Policy and Protocol Officer

Portfolio State Member for Mulgrave

Speaker and Chair of the Legislative Assembly


ALL PROJECTS

Discussion Summary / Outcomes Provided overview of the master suite of FNQROC

priorities (current and strategic) for the region.

Follow Up Actions Send thank-you letter from Chair


Invitation to future FNQROC Board Meeting


Minister / Shadow Minister Mr Brent Mickelberg MP

Portfolio Shadow Assistant Minister for Tourism Industry

Development


CAPEX

Geo-Tourism Trail

Vegetation Management Act impact on Eco-

Tourism


delegation and key priorities relevant to portfolio. Also

discussed other briefs such as Road investment and

planning.




015


Minister / Shadow Minister Ms Helen Spencer (Chief of Staff for Minister de Brenni)

Portfolio Minister for Housing and Public Works

Minister for Digital Technology

Minister for Sport


CAPEX

National Partnership on Remote Housing

Cooktown Social Housing

Yarrabah Social Housing


delegation and key priorities relevant to portfolio.




Minister / Shadow Minister Hon Mark Furner MP

Brett Murphy, Chief of Staff

Portfolio Minister for Agriculture Industry, Development and

Fisheries


CAPEX

Water Security for the Region (Nullinga, Gilbert,

Tableland and Lakeland)



discussed Road investment and planning.




016


Minister / Shadow Minister Dr Christian Rowan MP

Portfolio Shadow Minister for Communities, Disability Services

and Seniors, Aboriginal & TSI and the Arts


CAPEX

National Partnership on remote Housing

Cooktown 2020 National Indigenous Rec.

Eco-Tourism

Cooktown Social Housing




discussed road investment and planning.




Minister / Shadow Minister Mr Andrew Powell MP

Portfolio Shadow Minister for State Development,

Manufacturing, Infrastructure and Planning


CAPEX



Tableland, Lakeland)

Cairns City Deal

Eco-Tourism




discussed road investment and planning.




017


Minister / Shadow Minister Ms Ann Leahy MP

Portfolio Shadow Minister for Local Government


ALL PROJECT briefs



Discussions re FNQ Regional Plan 2010




Minister / Shadow Minister Ms Meaghan Scanlon

Mr Jeff McAlister, Deputy DG

Mr Alexander Dickson, Assistant Policy Advisor

Portfolio Assistant Minister for Tourism Industry Development


CAPEX

Geo-Tourism Trail

Eco-Tourism



Discussions re Kuranda Infrastructure Fund

Discussed road investment and planning




018


Minister / Shadow Minister Hon Stirling Hinchliffe MP

Mr Warrick Agnew, Director General

Ms Louise Foley, Chief of Staff

Portfolio Minister for Local Government

Minister for Racing

Minister for Multicultural Affairs


ALL PROJECT briefs



Follow Up Actions Send dates to Louise and Warwick (Advisors)




Minister / Shadow Minister Mr Steve Minnikin MP

Mr Ian Andrew, Snr Policy Advisor Office for Mrs Deb

Frecklington MP, Shadow Minister for Trade and Leader

of the Opposition

Portfolio Shadow Minister for Transport and Main Roads


CAPEX

Road Planning and Investment



Provided an update on other priorities of FNQROC,

vegetation impact on eco-tourism etc.

Follow Up Actions Send finalized document of IQWRAP

Send full suite of FNQROC Priorities to Mr Ian Andrew

Extend invitation to future FNQROC Board Meeting




019


Minister / Shadow Minister Mr Jarrod Bleije MP

Portfolio Shadow Minister for Education

Shadow Minister for Industrial Relations

Manager of Opposition Business


CAPEX

S165IR Act






Minister / Shadow Minister Hon Cameron Dick MP

Barnaby Kerdel, Chief of Staff

Rachel Hunter, Director-General

Portfolio Minister for State Development, Manufacturing ,

Infrastructure and Planning


CAPEX



Tableland, Lakeland)

Cairns City Deal

Eco-Tourism




Road investment and Planning was also raised. The

FNQ Regional Plan was also raised by the Minister.




020

Travel Down for all

Time Meeting Description Portfolio Topics for discussion Allocated Mayors

9.30 - 12.00pm will be out for all

11.30am - 12.00pm R1

105Mr Jason Clare

Shadow Minister for

Resources and Northern

Australia

Shadow Minister for Trade

and Investment

3.30pm s1.26 Senator Patrick Dodson

Shadow Assistant Minister

for Indigenous Affairs and

Aboriginal and Torres Strait

Islanders

5.00pm - 5.30pm

Suite MG 41

Minister Michael

McCormack

Deputy Prime Minister &

Minister for Infrastructure

and Transport

5.15pm - 5.45pm

Leader's Suite - RG109Hon Bill Shorten MP

Leader of the Opposition

Shadow Minister for

Indigenous Affairs and

Aboriginal and Torres Strait

Islanders

Tuesday 18th September

Monday 17th September

021

Time Meeting Description Portfolio Topics for discussion Allocated Mayors

10.30am

MG46Minister Peter Dutton

Minister for Home Affairs,

Minister for Immigration and

Border Protection

11.15am-11.45am Senator the Hon Marise

PayneMinister for Defence

12.00pm

Suite R1-117Mr Mark Butler

Shadow Minister for Climate

Change and Energy

12.00 pm

Suite RG23Mr Pat Conroy MP

Shadow Assistant Minister

for Infrastructure

Shadow Minister for Climate

Change and Energy

4:00pm - Mr Chris Bowen MP Shadow Treasurer

4.45pm-5:15pm

Suite RG108Hon Tony Burke MP

Shadow Minister for

Environment & Water

Urban Reef Rivers

(requested by MP)

Wednesday 19th September

022

of 6

1. BACKGROUND

At the meeting of the 9 October 2017, the FNQ Regional Road and Transport Group, endorsed the following recommendation from the RRTG – Technical Committee: “That a Regional Investment Strategy is developed taking into consideration the FNQ Regional Transport Plan and the

adopted FNQROC Strategic Goals. (5/10/17 -Minute 96 – Point 2)

This decision was formed on the basis of the following:

a) Communication between parties of the RRTG/RRTG-TC are regulated by the Road and Transport Alliance -Memorandum of Agreement (MoA) between TMR & LGAQ (2013), of which, the key bullet points have been grouped below:

TMR and local governments have an equal interest in working together for the efficient provision of road and transport infrastructure which reflects community expectations, regardless of ownership.1

Joint decision making, planning and investment which reflects regional priorities across the road and transport network including LRRS and other transport assets.2

A road and transport network that creates a seamless end-to-end user experience for both the community and industry 3

Operational efficiencies through improved project coordination, scheduling and delivery. 4

1.1. Strategy development

The RRTG – Technical Committee commenced developing the FNQ Regional Roads Investment Strategy – Request for Quotation based on the Minute No. 96, 5 October 2017.

Throughout the development of the Regional Road Investment Strategy - Request for Quotation, the principle of collaborative planning was guided by the requirements of the Road and Transport Alliance – Operational Guidelines (2016). To summarise, the key bullet points have been grouped below:

The main delivery focus of the Alliance is in the development and improvement of regionally significant transport infrastructure, and to improve the knowledge, decision making and capability of its members.

The objectives of the Alliance are to:

o Maximise the economic, social and environmental benefits of joint investments

1 Road and Transport Alliance - Memorandum of Agreement (MoA) between, Department of Transport and Main Roads & Local Government Association of Queensland (2016) – Page 3, 1. Preamble, Point 3.

2 Road and Transport Alliance - Memorandum of Agreement (MoA) between Department of Transport and Main Roads & Local Government Association of Queensland (2016) – Page 5, 3.Roads and Transport Alliance Principles, Point 3.

3 Road and Transport Alliance - Memorandum of Agreement (MoA) between Department of Transport and Main Roads & Local Government Association of Queensland (2016) – Page 6, 3.Roads and Transport Alliance Objectives and Outcomes, Point 3.

4 Road and Transport Alliance - Memorandum of Agreement (MoA) between Department of Transport and Main Roads & Local

Government Association of Queensland (2016) – Page 6, 3.Roads and Transport Alliance Objectives and Outcomes, Point 8.

FNQ Regional Road and Transport Group MEETING NO. 98

Update on the development of the FNQ Regional Roads Investment Strategy

(Request for Quotation Specification)

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o Achieve maximum efficiencies through collaboration and innovation in network planning, program development and delivery5

A key principle of the Alliance, outlined in the MoA, is Joint decision-making, planning and investment which reflects regional priorities across the road and transport network including LRRS and other transport assets.

This principle highlights the requirement for RRTGs to undertake long-term strategic planning and develop a

program of works based on regional investment priorities across all infrastructure classes considered by the

RRTG in program development6

RRTGs are responsible for setting the vision and strategic transport-related objectives for the region. These objectives should be guided, at a minimum, by community and industry expectations, transport and land use requirements. Integrated Transport Plans, Local Government Planning Schemes and other relevant strategies and legislation should also be considered in identifying the strategic transport objectives for the region. These deliberations will help inform the development of a Regional Investment Strategy, which details the desired transport network characteristics to service demand over a future timeframe (up to 20 years).7

A Regional Investment Strategy will assist the RRTG in the targeting and prioritisation of funds on and across different transport infrastructure assets.8

The FNQ Regional Roads Investment Strategy Request for Quotation was subsequently presented at various stages of its development at the following meetings: Table 1 – Meeting Dates

Meeting Group Comment

RRTG-TC Meeting No. 95, 2 February 2018

Regional Road Transport Group – Technical Committee

Meeting Discussion on status, development and content.

RRTG-TC Meeting No. 96, 20 March 2018


Discussion and Update to Committee Members

Email – 28 March 2018


Distributed in full for review

Email – 9 May 2018 Regional Road Transport Group – Technical Committee

Distributed in full for review prior to meeting

RRTG-TC Meeting No. 98, 18 May 2018


Discussion and Distribution for feedback, Subject to any further feedback, to be recommended to the RRTG.

Email – 7 June 2018 Regional Road Transport Group – Technical Committee

Regional Roads investment Strategy - Mapping content sent for review

FNQROC Board meeting No. 130, 18th June adopted the specifications contained in the request for quote. At the FNQRRTG Meeting No. 59, 18 June 2018, final endorsement was requested. TMR objected and it was minuted that TMR would provide clear clarification on what they considered in/out of scope prior to the next FNQRRTG meeting.

5 Road and Transport Alliance - Operational Guidelines, Department of Transport and Main Roads & Local Government Association of

Queensland(2013), 1. Introduction, Page 1, Paragraph 4.


Queensland(2013), 5. Planning and Program Development, Page 13, Paragraph 2.


Queensland(2013), 5.2 Regional Investment Strategy Development, Page 13, Paragraph 6

8 Road and Transport Alliance - Memorandum of Agreement(MoA) between Department of Transport and Main Roads & Local Government

Association of Queensland(2013), 5.2 Regional Investment Strategy Development, Page 13, Paragraph 9

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2. TMR concerns

2.1. TMR Concerns raised 18th June 2018

TMR attended each of the three RRTG TC meetings and were included in email distributions where the RRIS was discussed, and no concerns were raised or identified at these meetings. Notwithstanding, at the RRTG meeting of the 18 June, 2018 the following concerns were raised:

TMR Concern/Statements Response

Concern arose that the scope of the strategy isn’t specific enough with respect to being limited to local government LRRS. TMR Further requested that the strategy is be restricted to State Controlled Road(SCR) LRRS roads down (no higher order SCR e.g. PDR, GDR, BDR)

It was adopted by the FNQRRTG 05/10/2017 (attended by TMR) that the FNQ Regional Road Investment Strategy was to reflect both the FNQROC Strategic Goals and the FNQ Regional Transport plan (TMR).

It has always been identified to include both local and state roads as an integrated road strategy and had been discussed as such for the last six months through RRTG Technical meetings, emails and individual meetings.

One of the overarching premises of the RRTG was to undertake integrated planning, which could not be achieved looking only at LRRS Roads and below.

TMR noted that the strategy can still address strategic outcomes for state LRRS roads but should not address investment amounts for state LRRS

Both LG’s and TMR are obliged to comply with NDRRA requirements in supplying unit rates for works undertaken, and that this could be a reasonable benchmark as an indicative cost.

The No reference for its use as its advocacy document.

TMR cannot encumber future Qld Government funding commitments; therefore it is not appropriate for TMR to endorse any advocacy documents used by the RRTG or ROC.”

FNQROC noted that the scope can be changed to have the advocacy component as a separate document for FNQROC use.

Ms Damon advised that there are a number of DTMR documents that can contribute to the proposed FNQ Regional Roads and Investment Strategy. There is an opportunity to work together to ensure the FNQROC strategy links with the DTMR documents.

Noted with appreciation.

2.2. SUBSEQUENT TMR FEEDBACK:

Formalised feedback was received from TMR on the 24 July 2018 citing the following concerns:

1. TMR supports the concept of the Investment Strategy as the Alliance planning requirements of RRTGs include long-term strategic planning for the purpose of developing a program of works based on regional investment priorities. The Alliance has expectations that any RRTG strategic investment planning is focused on the LRRS network, which naturally includes local first and/or last mile assets, tourism and freight routes. Guidance outlining these expectations are in Section 5 of the Operational Guidelines.

Response: Section 5.2 “Regional Investment Strategy development” states:

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RRTGs are responsible for setting the vision and strategic transport-related objectives for the region. These objectives should be guided, at a minimum, by community and industry expectations, transport and land use requirements. Integrated Transport Plans, Local Government Planning Schemes and other relevant strategies and legislation should also be considered in identifying the strategic transport objectives for the region. These deliberations will help inform the development of a Regional Investment Strategy, which details the desired transport network characteristics to service demand over a future timeframe (up to 20 years). A Regional Investment Strategy will assist the RRTG in: - making decisions about the balance between community and industry expectations and the affordable network standards and levels of service; - the targeting and prioritisation of funds on and across different transport infrastructure assets. Refer to the Alliance Program Development Kit for guidance on developing a Regional Investment Strategy. Program Development Kit: Regional Investment Strategies – The development of the regional investment strategy by the RRG provides the foundation for the program development process. It details the desirable road network conditions to service demand over a defined period of time and will guide the selection of projects contained in the works program.

TMR has some areas of concern with the current Request for Quotation. Scope Identification

TMR has a legislative responsibility to develop Regional Transport Plans (RTPs), which form part of the hierarchy of integrated system planning. As such, TMR has well-established planning, prioritisation and programming processes in place for higher-order, state-controlled roads, including the National Land Transport Network.

The outcome of this work informs federal and state budget deliberations, and the annual development of QTRIP (Qld’s four-year rolling program of works).

The FNQ RTP was developed in consultation with local government and other key stakeholders, to set out regional transport priorities and actions to develop the transport system so that it supports regional goals.

The first RTP, the Mackay Isaac Whitsunday RTP, was released by the Minister in June 2018, and the FNQ RTP is currently with the Minister’s office awaiting approval to be released shortly for consultation.

The current draft Request for Quotation document appears to be missing a clear scope for the assets which are to be considered.

The Request is for a Regional Road Investment Strategy, though it is assumed Objectives a), b), and c) will provide outputs for the FNQ RRTG with a focus on the TIDS investment priorities of the LRRS network.

Therefore the Request for Quotation should clearly articulate the roads in which the strategy will apply (Local Government Roads and State Controlled LRRS roads)

As a RRTG member, TMR will provide relevant advice and data, and participate in development of investment strategies for the LRRS network.

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Advocacy

However, Objective d) seeks a document for advocacy. TMR can’t encumber future approvals or funding commitments by the Queensland Government; therefore it cannot endorse any advocacy role for the Strategy.

Review If the Request for Quote is to include the State Controlled LRRS roads then TMR needs to have

greater involvement in the development and signoff of the Strategy. This includes regular project meetings (project team).

Response: TMR have been involved in every step to date including meetings and emails with no contribution until final signoff was required.

3. FNQROC Future Steps

Throughout the development of this document, there will be a requirement for significant and ongoing input from TMR on a technical basis, and as such, FNQROC would seek to resolve this through the local office. However, as demonstrated above, the current decision making process within the FN TMR office seeks to minimize any opportunity for alternative planning or investment consideration of the TMR network, which the RRIS proposes to do (in part). The outcome desired for the region is an integrated network, providing efficient movement of freight and high levels of service to tourists and commuters alike. To do this, the network and its deficiencies must be considered as a whole.

It is recommended we wait on the Regional Investment Strategy scope determination due to be discussed at the next Road and Transport Alliance Board meeting 16 August 2018. To not further stall this project, some potential outcomes and decision options have been documented below for the FNQROC Boards consideration and determination to provide direction to FNQROC staff prior to the next FNQROC Board meeting 8 October 2018.

Potential options after the Roads and Transport Alliance Board meeting:

Potential Outcome 1:

Should the Road and Transport Alliance Board determine the scope is integrated planning based on network usage but does not include an advocacy (and estimated cost) component we:

a. amend the scope of the FNQ Regional Roads Investment Strategy to remove the advocacy and estimated cost components and

b. request the successful consultant undertake this advocacy and cost component as a separate piece of work on behalf of FNQROC.

Potential Outcome 2

Should the Roads and transport Alliance Board determine the scope the Regional Investment Strategy is LRRS roads only, one of the below options is to occur:

a. Proceed as per original scope without support from TMR; or

b. Proceed with major amendments (i.e. the removal of the advocacy and estimated cost component), limiting the roads to local government and state LRRS and below, with the support of TMR.

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Potential Outcome 3

Should the Roads and Transport Alliance Board not make a determination at the 16 August meeting, one of the

following options is to occur:

a. Proceed as per original scope without support from TMR; or

b. Proceed with major amendments (i.e. the removal of the advocacy and estimated cost component), limiting the roads to local government and state LRRS, with the support of TMR.

There is a concern TMR may keep employing delay tactics which will put at risk opportunities for this region to

access funding through the federal governments Roads of National Importance (RONI) announced within the recent

budget. Any further delay will also delay our ability to effectively advocate for State investment in our region with

an evidence based strategy.

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Topic Briefing Note:

Proposed GBR Position - FNQROC

Background Action from FNQROC Board Meeting:

That Cairns (Regional Council) prepares a discussion paper on alternative GBR Management to allow FNQROC to form an agreed policy position going forward

Officer preparing briefing note

Amy Turnbull, Cairns Regional Council (for Mayor Bob Manning)

Phone: 4044 3482

The Significance of the Great Barrier Reef The Great Barrier Reef (‘GBR’) is arguably the world’s most iconic natural asset and a key to our national identity. As the principal gateway to the GBR, the people of this region feel a responsibility to take a greater leadership role and to ensure that appropriate actions are identified and implemented to begin to restore the health of the GBR. Issues relating to nutrient run-off, Crown of Thorns Starfish (CoTS), water temperature, acidity etc all point to a growing need to greatly improve GBR management, structures and funding. Recent major coral bleaching events have highlighted the sensitivity of the GBR to climate change. The reef is under threat like never seen before. The 2017 Deloitte Access Economics Report, ‘At what price?’ valued the GBR at $56 billion, and determined that the GBR provides support for 64,000 Australian jobs. Protection of the GBR is critically important to the future economic sustainability of Northern Australia. The Deloitte’s report also stated that the GBR generated $6.5B in revenue for the Queensland Government annually. Current Management of the Great Barrier Reef The Australian and Queensland Government’s respective responsibilities in cooperating to protect and conserve the Great Barrier Reef Marine Park (‘GBRMP’) were incepted in the Emerald Agreement in 1979, and most recently updated in the Great Barrier Reef Intergovernmental Agreement 2015. The existing management structure for both the GBRMP and the GBR Coast MP and the external factors that impact upon them are extremely complex involving multiple government agencies (see Appendix). Existing arrangements lack clarity of purpose, responsibility and strategic direction and do not serve the region. Failed leadership and management have left the future of the Reef

exposed. Crucially, a significant proportion of the river systems flowing into the GBR have their source within, or flowing through, the World Heritage listed Wet Tropics Rainforests (‘WTR’). Responsibility for management of the WTR has been devolved to the Wet Tropics Management Authority. There is a case to also question the efficacy of this management structure. The health of the Rainforest has a direct impact on river catchments and marine ecosystems with flow‐on impacts on water quality and the health of the GBR.

BRIEFING NOTE – FNQROC

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Proposal: A Central Commission In recognition of their status as two of the world’s great natural wonders, both the GBR and WTR have been listed on the World Heritage Register. These two natural wonders should be managed by a single authority (i.e. the proposed Commission) to ensure a contiguous approach is taken to their conservation and protection. An integrated approach to their management is necessary with all activities aimed at conservation and protection of the GBR coordinated by a central Commission. Given the critical importance of the GBR, a flexible and contemporary legislative body with encompassing powers needs to be considered to address contemporary issues. The Commission’s mandate must extend beyond the marine environment to encapsulate outflow from all terrestrial sources. The region is proposing a new paradigm, to now position ourselves into the

future. A centralised Commission will ensure that initiatives proposed by any of the three levels of Government are depoliticized, and targeted at issues which are supported by scientific research and evidence. Locality It is proposed that the head office functionality for the Commission responsible for the over‐arching management of the GBR and WTR be both conveniently and authentically located. A key element of the Commission’s mandate will be to communicate to the world, current management initiatives aimed at ensuring both assets are retained on the World Heritage Register. The infrastructure essential to promote these conservation initiatives are in place in Cairns – an international airport, international seaport, a world‐class convention centre, research facilities at universities and at the newly opened Cairns Aquarium and a variety of accommodation choices for visitors, students or conference delegates. Significantly, Tropical North Queenslanders possess the commitment, vigour and wherewithal to drive and maintain the momentum required to ensure optimal outcomes. We are prepared to do what it takes to advance this matter. As Australians face the upcoming threat of a new major coral bleaching event, accepting the status quo is unthinkable. Looking to the Future Cairns Regional Council believes it is in the best interests of the Great Barrier Reef and the Wet Tropics Management Area, to focus attention on the many challenges confronting our World Heritage listed areas. Council has commenced a dialogue with the Federal Government and the Opposition in this regard. Apart from the obvious need for Australia to step up its management and funding regimes, it is just as important for Councils who have a direct relationship with the GBR and GBR tourism to become more directly involved in this matter, and particular in the formalisation of policy, programs, structure and funding.

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Current As at September 2017

Government financial support for the Reef (2014 – 2015)

Australian Institute of Marine Science

Australian Maritime Safety Authority

Australian Research Council Centre for Excellence for Coral Reef Studies

Australian Government Department of the Environment

Great Barrier Reef Marine Park Authority

Maritime Safety Queensland

National Environmental Research Program (Tropical Ecosystems Hub)

Queensland Department of Agriculture and Fisheries

Queensland Department of the Environment and Heritage Protection

Queensland Department of Natural Resources and Mines

Queensland Department of the Premier and Cabinet

Queensland Department of Science, Information, Technology and Innovation

Entities and advisory groups involved in advocacy, research, monitoring, management or protection

for/of the Great Barrier Reef.

AgForce

Association of Marine Park Tourism Operators

Australian Committee of International Union for Conservation of Nature

Australian Government

Australian Institute of Marine Science

Australian Marine Environment Protection Association

Australian Maritime Safety Authority

Burnett Mary Regional Group

CAFNEC

Canegrowers Association

Cape York NRM

Citizens of the Great Barrier Reef

Coral Watch

Department of Environment

Department of Prime Minister and Cabinet

EarthCheck

Fitzroy Basin Association

Great Barrier Reef Citizen Science Alliance

Great Barrier Reef Foundation

Great Barrier Reef Marine Park Authority

Great Barrier Reef Ministerial Forum

Growcom

Indigenous Reef Advisory Committee

James Cook University

LGAQ

Ocean Watch

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Ports Australia

Project Aware

Queensland Dairy Farmers Organisation

Queensland Department of Environment and Heritage Protection

Queensland Farmers Federation

Queensland Government

Queensland Resources Council

Queensland Seafood Industry Association

Reef 2050 Advisory Committee

Reef 2050 Plan (builds on existing statutory and management arrangements for the World Heritage Area)

Reef 2050 Plan Independent Expert Panel

Reef Advisory Catchment and Coastal Reef Advisory Committee

Reef Advisory Committee – Ecosystem Reef Advisory Committee

Reef and Rainforest Research Centre

Reef Catchments Ltd

Reef Check Australia

Reef Guardian Councils

Reef Integrated Monitoring and Reporting Program Steer Group

Reef Trust Independent Expert Panel

Reef Watch

Reef Water Quality Independent Science Panel

Reef Water Quality Protection Plan Partnership Committee

ReefTrust

Terrain NRM

The Great Barrier Reef Marine Park Authority

Traditional Owner Communities

Tourism Reef Advisory Committee

Tourism Tropical North Queensland

Wet Tropics Management Authority

World Wildlife Fund for Nature

032

Profit and Loss - Groups 2 Far North Queensland Regional Organisation of Councils 30241

Profit and LossFar North Queensland Regional Organisation of Councils 30241For the year ended 30 June 2018

2018

Trading IncomeFNQROC

FNQROC: Annual Contribution 458,163.00

FNQROC: Miscellaneous 727.28

FNQROC: Miscellaneous: Staff Christmas Party 88.19Total FNQROC 458,978.47

Regional Roads & TransportRRTG: Annual 2.75% contribution 154,522.05

RRTG: Funding/Subsidies 142,866.00Total Regional Roads & Transport 297,388.05

Regional Procurement GroupRegional Procurement: Annual Procurement Contribution 150,000.00

Regional Procurement: Regional Scrap Metal Project 20% savings 5,088.44Total Regional Procurement Group 155,088.44

Water: Short Term Projects: QWrap Funding 45,000.00

Total Trading Income 956,454.96

Gross Profit 956,454.96

Other IncomeInterest Income 4,186.96

Total Other Income 4,186.96

Operating ExpensesAudit & Accounting Fees 3,100.00

Bank Service Charges 684.00

FNQROCFNQROC: Subscription/membership 2,295.46

FNQROC: Annual Subscriptions - Advance Cairns 10,909.09

FNQROC: Chairs Honorarium 6,000.00

FNQROC: Mayoral delegations - accommodation, meals, travel expenses 7,480.38

FNQROC: External Meeting Expenses: Registration Fees 199.54

FNQROC: External Meeting Expenses: Travel, Accom & Meals 1,290.76

FNQROC: Internal Meeting Expenses: Miscellaneous 1,110.45

FNQROC: Internal Meeting Expenses: Western Councils Forum 4,910.49

FNQROC: Internal Meeting Expenses: Catering 5,000.39

FNQROC Expenses: Miscellaneous: Staff Christmas Party 490.91

FNQROC: Mobile Phone Expenses 3,065.36

FNQROC: Salaries 180,258.99

FNQROC: Stationery & Office Expenses 9,486.99

FNQROC: Stationery & Office Expenses:Website 846.09

FNQROC: Training 2,470.66

035

Profit and Loss

2018


FNQROC: Arranged Training expenses (204.55)

FNQROC: Vehicle Expenses 18,791.06

FNQROC: Reimburse for FNQROC Dinner & Accomm (163.64)

FNQROC: Short Term Projects: Economic and Social Impact of NDRRA Funding 52,000.00

FNQROC: Miscellaneous expenses 102.94Total FNQROC 306,341.37

InfrastructureInfrastructure: Salaries 107,209.78

Infrastructure: Mobile Phone Expenses 780.95

Infrastructure: Subscriptions/membership 335.00Total Infrastructure 108,325.73

Regional Roads & TransportRRTG: RRTG Management Tool 54,000.00

RRTG: External Meetings: Registration Fees 1,740.00

RRTG: External Meetings: Travel, Accom & Meals 1,191.74

RRTG: Internal Meeting Expenses: Catering 415.71

RRTG: Training 660.45

RRTG: Regional Road Trip 1,401.27

RRTG: Right to Information Application 87.28Total Regional Roads & Transport 59,496.45

Regional Urban WaterWater: Internal Meeting Expenses: Catering 164.62

Water: External Meeting Expenses: Registration Fees 22.73Total Regional Urban Water 187.35

Regional Waste & RecyclingWaste: Internal Meeting Expenses: Catering 181.44Total Regional Waste & Recycling 181.44

Regional Natural Asset ManagementNat Asset: Vehicle Expense 8,341.50

Nat Asset:External Meetings: Registration Fees 1,039.46

Nat Asset: External Meetings: Travel, Accom & Meals 4,624.93

Nat Asset: Internal Meeting Expenses: Catering 874.61

Nat Asset:Mobile Phone Expenses 1,811.86

Nat Asset: Wet Tropics Healthy Waterways Report Card 1,500.00

Nat Asset: Salaries 107,133.95

Nat Asset: Training 2,660.19

Nat Asset: Stationery & Office Expenses 38.64Total Regional Natural Asset Management 128,025.14

Regional Planning & Economic DevelopmentReg Planner/economic developmen: External Meetings: Travel, Accom & Meals 2,629.61

Reg Planner/economic development: Internal Meeting Expenses: Catering 626.25

Reg Planner/economic development: Mobile Phone Expenses 1,785.99

Reg Planner/economic development: Salaries 40,737.99

Reg Planner/economic development: External Meetings Expenses: Registration 1,817.64

Reg Planner/economic development: Northern Australia Investment Forum 2017 915.00

036

Profit and Loss

2018


Reg Planner/economic development: FNQ Planners Forum 68.21Total Regional Planning & Economic Development 48,580.69

Regional ProcurementRegional Procurement: Bitumen Reseal Project:Project Coordinator Fees 46,800.00

Regional Procurement: External Meeting Expenses: Travel, Accom & Meals 276.98

Regional Procurement: External Meetings Expenses: Registration Fees 1,188.01

Regional Procurement:Internal Meeting Expenses: Catering 693.07

Regional Procurement: Internal Meeting Expenses: Miscellaneous 56.05

Regional Procurement: Mobile Phone Expenses 1,817.22

Regional Procurement: Salaries 92,997.18

Regional Procurement: Stationery & Office Expenses 112.64Total Regional Procurement 143,941.15

Regional Development ManualRegional Development Manual: Internal Meeting Expenses: Catering 27.08

Regional Development Manual: Legal Expenses 6,795.19

Regional Development Manual: Stationery & Office Expenses 3,366.18Total Regional Development Manual 10,188.45

Asset ManagementAsset Management: Internal Meeting Expenses: Catering 91.36Total Asset Management 91.36

Payroll Expenses: On Costs - Annual Leave 2,211.00

Payroll Expenses: On Costs - Long Service Leave 11,551.00

Regional Procurement: Standardised Procurement documentation (2,500.00)

Total Operating Expenses 820,405.13

Net Profit 140,236.79

037

Balance Sheet Far North Queensland Regional Organisation of Councils 30241

Balance SheetFar North Queensland Regional Organisation of Councils 30241As at 30 June 2018

30 JUN 2018

AssetsBank

Cheque Account 53,359.76

V2 Account 1,370,580.06Total Bank 1,423,939.82

Current AssetsAccounts Receivable New 52,818.69

Accrued Interest Receivable 914.33Total Current Assets 53,733.02

Total Assets 1,477,672.84

LiabilitiesCurrent Liabilities

Accounts Payable 49,888.67

Accrued Expenses 3,300.00

ANZ Credit Card:FNQROC 6,708.49

GST (4,373.00)

Payroll Liabilities:AL Payable Current 44,211.00

Payroll Liabilities:AL Payable Non Current 1,080.00

Payroll Liabilities:LSL Payable Current 7,514.00

Payroll Liabilities:LSL Payable Non-Current 78,294.00

Rounding (0.07)Total Current Liabilities 186,623.09

Total Liabilities 186,623.09

Net Assets 1,291,049.75

EquityCurrent Year Earnings 140,236.79

Opening Bal Equity 293,928.07

Retained Earnings 856,884.89

Total Equity 1,291,049.75

038

Profit & Loss

Profit & Loss | Far North Queensland Regional Organisation of Councils 30241 | 30 July 2018 Page 1 of 1

Far North Queensland Regional Organisation of Councils 30241 1 July 2018 to 23 July 2018

23 Jul 18

Income FNQROC: Annual Contribution 401,181Regional Procurement: Annual Procurement Contribution 125,000Total Income 526,181

Gross Profit 526,181

Plus Other Income Interest Income 914Total Other Income 914

Less Operating Expenses Asset: External Meetings:Travel, Accom & Meals 699Bank Service Charges 165FNQROC: Mayoral delegations - accommodation, meals, travel expenses 3,214FNQROC: Mobile Phone Expenses 110FNQROC: Reimbursement of personal expenses (45)FNQROC: RMCN reimbursement expenses (software subscription) (120)FNQROC: Stationery & Office Expenses 1,365FNQROC: Stationery & Office Expenses:Website 29FNQROC: Subscription/membership 14,306Infrastructure: Mobile Phone Expenses 54Nat Asset: External Meetings: Travel, Accom & Meals 245Nat Asset:Mobile Phone Expenses 54Reg Planner/economic development: Mobile Phone Expenses 54Regional Development Manual: External Meetings: Travel, Accom & Meals (691)Regional Procurement: Mobile Phone Expenses 54RRTG: Right to Information Application 50Total Operating Expenses 19,543

Net Profit 507,553

039

Balance Sheet Far North Queensland Regional Organisation of Councils 30241

Balance SheetFar North Queensland Regional Organisation of Councils 30241As at 23 July 2018

23 JUL 2018

AssetsBank

Cheque Account 67,939.44

V2 Account 1,371,494.39Total Bank 1,439,433.83

Current AssetsAccounts Receivable New 546,499.79

Accrued Interest Receivable 914.33Total Current Assets 547,414.12

Total Assets 1,986,847.95

LiabilitiesCurrent Liabilities

Accounts Payable 351.14

Accrued Expenses 3,300.00

ANZ Credit Card:FNQROC 7,177.19

GST 46,318.29

Payroll Liabilities:AL Payable Current 44,211.00

Payroll Liabilities:AL Payable Non Current 1,080.00

Payroll Liabilities:LSL Payable Current 7,514.00

Payroll Liabilities:LSL Payable Non-Current 78,294.00

Rounding (0.07)Total Current Liabilities 188,245.55

Total Liabilities 188,245.55

Net Assets 1,798,602.40

EquityCurrent Year Earnings 507,552.65

Opening Bal Equity 293,928.07

Retained Earnings 997,121.68

Total Equity 1,798,602.40

040

July 30, 2018 [FNQROC EXPENSE TO BUDGET]

July August September

Budget Actual Budget Actual Budget Actual

Expenses 2018/19 Executive Officer (Salary + On Costs) $165,000 $0 $0 $13,750

$27,500

Regional Natural Asset Coordinator (Salary + On Costs) $125,000 $0 $0 $10,417

$20,833 Regional Office and Project Coordinator (Salary + On Costs) $98,000 $0 $0 $8,167

$16,334

Regional Infrastructure Projects Coordinator (Salary + On Costs) $138,000 $0 $0 $11,500

$23,000 Regional Procurement Coordinator (Salary + On Costs) $120,000 $0 $0 $10,000

$20,000

Reseal Program Supervisor (RPEQ) $60,000 $0 $0 $5,000

$10,000 Western Councils travel expenses $12,000 $0 $0 $3,000

$3,000

FNQROC Delegation expenses $27,000 $0 $0 $0

$6,750 FNQROC Emergent delegations $15,000 $3,000 $3,230 $3,000

$3,000

Vehicle leases and expenses $35,000 $0

$2,917

$5,834 Stationery and office (including audit costs) $12,000 $1,000 $1,394 $2,000

$3,000

Mobile phones $5,500 $458 $325 $916

$1,374 Software licences $1,000 $0 -$120 $1,000

$1,000

Subscriptions $2,000 $2,000 $306 $2,000

$2,000 Training $10,000 $0

$1,666

$2,500

Board and Advisory Committee Meeting expenses (includes travel)

$17,600 $1,467 $309 $2,934

$4,400

Chair Honorarium $6,000 $0

$0

$0 Maintenance of Strategic Opportunities document $1,000 $0

$0

$200

Economy and community id subscription $14,000 $14,000 $14,000 $14,000

$14,000 Regional Video showcasing the region $10,000 $0

$0

$0

FNQROC Forum Day $10,000 $0

$0

$0 Contingencies $25,700 $2,142 $192 $4,284

$6,425

Regional Road Investment Strategy $200,000 $0

$0

$22,222 Mobile communication blackspot $100,000 $0

$0

$0

Total expenses $1,209,800 $24,067 $19,636 $96,551 $0 $193,372 $0

041

MEETINGS ATTENDED BY:

DARLENE IRVINE, FNQROC EXECUTIVE OFFICER

FOR THE PERIOD 24 MAY – 24 JULY 2018

MEETING DATE 2018

MEETING DETAILS

25 May Future of the Queensland Electricity Users Network

30 May FNQROC Western Councils Forum (Session 3 and 4)

01 June FNQROC Chair & Executive Officer

18 June FNQROC Board Meeting

18 June FNQROC RRTG Meeting

19 June State Budget in Review Luncheon hosted by Advance Cairns

22 June FNQROC Regional Collection & Removal of Ferrous Metals and ULABs Contract

Meeting No. 3

26 June Jann Crase, CEO RDA

28 June Cairns Regional Council Building a Shared Vision Meeting

28 June Phil Stay, PSA Consulting re LGAQ Project

29 June FNQROC 2018/19 Bitumen Resealing & Line Marking Meeting

29 June ACDC Portal Future State Workshop

29 June Innovation and Improvement Fund tele-conference

05 July Introduction to ACDC

10 July Workshop with Adrian Jefferies, Executive Director for the Waste Levy Taskforce

11-13 July LGAQ Future Cities Summit 2018

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AGENDA FNQROC BOARD MEETING NO. 131 13 August 2018 at … · 2018. 7. 31. · FNQROC Board Meeting...

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Transcript of AGENDA FNQROC BOARD MEETING NO. 131 13 August 2018 at … · 2018. 7. 31. · FNQROC Board Meeting...