AGENDA Durham Public Schools Board of Education

Academic and Student Services Work Session

February 1, 2016

Fuller Administration Building, 511 Cleveland Street, Durham, NC

1. Call to Order

2. Moment of Silence

3. Agenda Review and Approval

4. Public Comment

5. Academic and Student Services Work Session Meeting Minutes

I. January 4, 2016

6. Reports

I. 2016-2017 School Calendars for Small Specialty High Schools

II. Learning A-Z Update

III. Mid-Year Assessment Data Chat

IV. Summary of Follow Up Items

V. Adjournment

Mission Statement

In collaboration with our community and parents, the mission of Durham Public Schools is to provide all students with an outstanding education that motivates them to reach their full potential and enables them to discover their interests and talents, pursue their goals and dreams, and succeed in college, in the workforce and

as engaged citizens.

Date: February 1, 2016

Durham Public Schools

Academic and Student Services Work Session

PRECIS

Agenda Item: Academic and Student Services Work Session

Staff Liaison Present: Stacey Wilson-Norman, Ed.D. Phone #: 560-3874

Main Points:

Attached for committee consideration and approval is a draft copy of the following minutes:

January 4, 2016

Fiscal Implications:

None

Strategic Plan Alignment:

N/A

Purpose

Information Discussion Action Consent

Reviewed by: Finance __________ Attorney __________

Minutes of the

Academic and Student Services Work Session

Durham Public Schools

January 4, 2016

Academic and Student Services Work Session Committee of the Durham Public Schools’ Board

of Education held a meeting on Monday, January 4, 2016 at 4:10 p.m. in the Board Room, Fuller

Administration Building - 511 Cleveland Street, Durham, NC.

Committee Members Present

Heidi Carter, Chairperson; Michael Lee; Minnie Forte-Brown, Natalie Beyer; and Matt Sears;

Administrators Present

Dr. Bert L’Homme, Superintendent; Dr. Stacey Wilson-Norman, Deputy Superintendent for

Academic Services; Hugh Osteen, Deputy Superintendent of Operations; Jacqueline Ellis, Area

Superintendent; John McCain, Area Superintendent; Alisa McLean, Area Superintendent;

Marcia Pearson, Chief Information Officer; William Sudderth-III, Director of Community

Engagement Durham Public Schools; and Julie Spencer, Assistant Superintendent for Research

and Accountability

Attorney Present

None

Call to Order/Moment of Silence

Heidi Carter, Chair, called the meeting to order and presided over a moment of silence.

Agenda Review and Approval

A motion was made to approve the agenda. The motion passed unanimously.

General Public Comment

None

Approval of Minutes

The minutes for the November 30, 2015 Academic and Student Support Services Work Session

were unanimously approved as written.

Reports

Made in Durham DPS School Board Work Session Update

Public Comment: None

Made in Durham provided an update on the year to date administrative progress, strategic

priorities, budget, and finance. The six strategy work plan was introduced, which included:

Strategic Leadership - to build and maintain an effective community partnership, which will

create an education to career system for Durham; Opportunity for Youth - to develop a clear

sequence of steps so that the youth who are behind can complete High School and further in

order to secure living-wage work; Career Pathways - to facilitate the construction of a sequence

of courses by linking Durham Tech and DPS in order to create action plans and timetables for

the pathways; Employer Engagement - to engage employers in developing an education to career

system; Youth Engagement - to ensure youth and young adults are informed to fully participate

Page 2 | Academic and Support Services Work Session –November 30, 2015

in creating and evaluating the education-to-career system; Data for Decision Making - to develop

and maintain a common set of measures that will guide decision-making to chart progress toward

success.

The Board had a full discussion regarding the report. The item was presented for information.

Update on Lakeview School

Public Comment: None

Jeffery Dockery, principal, presented the opportunities and initiatives underway to better serve

middle and high school age students at Lakeview. He emphasized the academic and

social/emotional priorities, and the wrap around services, which include positive behavior

intervention support, a mental health system of support, and multi-tiered system of support.

Other highlighted areas included: the provided professional development; community and private

partnerships; school accountability model; expansion of services Pilot Program at the Durham

County Jail and Broad St. Youth Home and opportunities; and, the success of the Evening

Academy.

The Board had a full discussion regarding the report. The item was presented for information.

The Department of Leadership and Professional Development

Public Comment: None

Jill Hall, Executive Director Leadership and Professional Development, presented the highpoints

of the major programs and initiatives underway in the Leadership and Professional Development

Department in alignment with the Instructional Framework. Ms. Hall expounded on the positive

feedback from the trainings and the “Out of the Box” early release event with the following

details: the trainers were comprised of 132 presenters from DPS staff, 2500 participants, 98

sessions, and no expenses were incurred to the district. She also made reference to the areas of

focus, the mission of the department, and the enhancements and accomplishments of the high

quality learning opportunities for all staff. The department initiatives will consist of a variety of

trainings for district and school leaders, including: classroom management, new teacher

orientation, new principal and assistant principal development, digital learning, and new talent

support strategies.

Ms. Hall also included in her report, the Professional Development Executive Summary

(Summer/Fall 2015), which provided an in-depth explanation of the mission, initiatives,

feedback, training details in specific areas, ongoing support system, Back to School Kick-off,

accomplishments, Instructional Facilitators Academy, and future goals.

The item was presented for information.

Page 3 | Academic and Support Services Work Session –November 30, 2015

Memorandum of Understanding (MOU) between Durham Public Schools and Durham

Technical Community College for the NC Works Career Coach Program

Public Comment: None

Christopher Bennett, Area Director of Student Support and Intervention provided an overview

regarding a new memorandum of understanding between Durham Public Schools and Durham

Technical Community College for the NC Works Career Coach Program. The NC Works Career

Coach Program places community college career coaches in high schools to assist students with

determining career goals and identifying community college programs as a vehicle for continued

education. Durham Technical Community College is applying for the grant funded by the

legislature that would increase the number of Career Coaches in DPS high schools. The MOU

provides details of how Durham Public Schools and Durham Technical Community College will

partner if the grant is awarded.

The Board had a full discussion regarding the report. The item was presented for information.

Summary of Follow-up Items

1. Made in Durham’s specific staff, roles, salaries and research resolution renewal.

There being no further business, Heidi Carter, Chair adjourned the meeting at 6:18 P.M.

Date: February 1, 2016

Durham Public Schools

Academic and Student Services Work Session

PRECIS

Agenda Item: 2016-2017 School Calendars for Small Specialty High Schools

Staff Liaison Present: Kendra O’Neal Phone# (919) 560-3699

Main Points:

The administration recommends the following 2016-2017 instructional calendars for the

small specialty high schools. Each calendar has been developed and aligned with a

community college or university schedule that permits students to accelerate their program of

study and receive higher education credit.

The following small specialty high school calendars are attached for the board’s review:

o J.D. Clement Early College High School (North Carolina Central University)

o City of Medicine Academy (Durham Technical Community College)

o Middle College High School (Durham Technical Community College)

The administration is presenting this for information and subsequent board approval.

Fiscal Implications:

None

Purpose

Information Discussion Action Consent

Reviewed by: Finance ___ Attorney ___

August January

Mon Tue Wed Thu Fri J.D. Clement

Early College High School

2016-17 CALENDAR 1 -NO ECHS CLASSES--Faculty workday

Mon Tue Wed Thu Fri

106

September 1 -NO ECHS CLASSES--Staff annual leave February

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri

1 -NO ECHS CLASSES--Holiday

1 -EARLY RELEASE (ECHS CLASSES end 12:30) 1

(181 ECHS school days numbered in italics.) 28

October

Mon Tue Wed Thu

52

IMPORTANT DATES

•8/4: ECHS classes begin •8/15: NCCU classes begin •8/24: No ECHS classes (NCCU classes in session) •9/5: No ECHS nor NCCU classes. •10/7: No ECHS classes (NCCU classes in session) session) •10/17-18: No NCCU classes (ECHS classes in

session) •10/19: Early release for ECHS classes •11/8: No ECHS classes (NCCU classes in session) •11/11: No ECHS classes. (NCCU classes in session)

120

March

Mon Tue Wed Thu Fri

November •11/23-11/25: No ECHS nor NCCU classes. April

Mon Tue Wed Thu Fri •11/28: Last day of NCCU classes

Mon

•11/30-12/7: NCCU final exams Tue Wed Thu Fri

December

Mon Tue Wed Thu Fri

82

•12/7: Early release for ECHS classes •12/8: All NCCU grades due in Banner (by 5pm) •12/20-1/2: No ECHS classes •1/3: ECHS classes begin •1/9: NCCU classes begin •1/16: No ECHS nor NCCU class-MLK holiday •1/25: Early release for ECHS classes •2/3: NCCU early warning progress reports due in

Banner by 5pm •2/10: No ECHS classes (NCCU classes in session)

•2/15: Early release for ECHS classes •3/10: No ECHS classes (NCCU classes in session) •3/13-3/17: No ECHS nor NCCU classes. •4/14-4/17: No ECHS nor NCCU classes •5/1: Last day of NCCU classes •5/3: Early release for ECHS classes •5/3-5/9: NCCU final exams •5/23: Last day of ECHS classes

May

Mon Tue Wed Thu Fri

167

Inclement weather make-up days (10):

3/10; 3/13 - 3/17; 4/17; 5/24 - 5/26

1801 Fayetteville Street Robinson Science Building-NCCU Durham, NC 27707 Tel.(919) 560-2696 website: http://echs.dpsnc.net

A Durham Public Schools

Magnet School Theme: Dual Enrollment

(high school/college)

Fri

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22 23 24 25 26 180 181

August January

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri

September

CMA 2016-17 CALENDAR 1 -NO CMA CLASSES--Faculty workday

1 -NO CMA CLASSES--Staff annual leave

106

February

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri

1 -NO CMA CLASSES--Holiday

1 -EARLY RELEASE 1

(181 CMA school days numbered in italics.) 28

IMPORTANT DATES

120

52

November

Mon Tue Wed Thu Fri

December

Mon Tue Wed Thu Fri

82

session)

•10/14-Report cards due •10/19: Early release (CMA classes end at 12:30) •11/8: No CMA classes (DTCC classes in session) •11/11: No CMA classes. (DTCC classes in session) •11/23-11/25: No CMA nor DTCC classes. •12/7: Early release (CMA classes end at 12:30) •12/14: LAST DAY OF DTCC CLASSES •12/16: LAST DAY OF CMA CLASSES(end grading pd) •1/3: CMA classes begin •1/6: Report cards due •1/9: DTCC classes begin •1/16: No CMA nor DTCC class-MLK holiday •1/25: Early release (CMA classes end at 12:30) •2/10: No CMA classes (DTCC classes in session) •2/15: Early release (CMA classes end at 12:30) •3/6-3/10: No CMA classes (Spring Break) •3/7-3/10: No DTCC classes (Spring Break)

•3/15: Early release (CMA classes end at 12:30) •3/17: No CMA classes (DTCC classes in session) •3/22: Report cards due •4/14-4/17: No CMA nor DTCC classes •5/3: Early release (CMA classes end at 12:30) •5/9: LAST DAY OF DTCC CLASSES •5/22: End of grading pd. •5/23: LAST DAY OF CMA CLASSES •5/26: Report cards due

135

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10 11 12 13 14 152 153 154 155

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24 25 26 27 28 160 161 162 163 164

May

Mon Tue Wed Thu Fri

167

Inclement weather make-up days (10): 3/6 - 3/10; 3/20; 4/17; 5/24 - 5/26

City of Medicine Academy 301 Crutchfield Rd., Durham, NC 27701 Tel.(919) 560-2001 http://cma.dpsnc.net

A Durham Public Schools

Magnet School Theme: Dual Enrollment

(high school/college)

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1

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20 21 22 23 24 138 139 140 141

27 28 29 30 31 142 143 144 145 146

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•8/2: New Student Orientation •8/4: CMA classes begin

•8/15: DTCC classes begin October

Mon Tue Wed Thu

Fri •8/24: No CMA classes (DTCC classes in session) •9/5: No CMA/DTCC classes

Mon

Tue

March

Wed

Thu

Fri

•10/6: End of grading pd. •10/10: No CMA classes (DTCC classes in session) •10/11-10/14: No DTCC classes. (CMA classes in

August January

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri

2016-17 CALENDAR 1 =NO MCHS CLASSES--Faculty workday

1 =NO MCHS CLASSES--Staff annual leave

106

September 1 =NO MCHS CLASSES--Holiday

February

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri

1 =EARLY RELEASE (MCHS classes end 12:30) 1

(181 MCHS school days numbered in italics.)

28

October

Mon Tue Wed Thu Fri

52

November

Mon Tue Wed Thu Fri

December

Mon Tue Wed Thu Fri

IMPORTANT DATES

•8/2: New Student Orientation •8/4: MCHS classes begin •8/15: DTCC classes begin

•8/24: No MCHS classes (DTCC classes in session) •9/5: No MCHS/DTCC classes •10/11-10/13: No DTCC classes. (MCHS classes in session) •10/14: No DTCC nor MCHS classes •10/19: Early release (MCHS classes end at 12:30) •11/8: No MCHS classes (DTCC classes in session) •11/11: No MCHS classes. (DTCC classes in session) •11/23-11/25: No MCHS nor DTCC classes.

•12/7: Early release (MCHS classes end at 12:30) •12/14: LAST DAY OF DTCC CLASSES •12/19: LAST DAY OF MCHS CLASSES

•1/3: MCHS classes begin •1/9: DTCC classes begin •1/16: No MCHS nor DTCC class-MLK holiday •1/25: Early release (MCHS classes end at 12:30)

•2/10: No MCHS classes (DTCC classes in session) •2/15: Early release (MCHS classes end at 12:30) •3/6-3/10: No MCHS classes (Spring Break)

•3/7-3/10: No DTCC classes (Spring Break) •3/15: Early release (MCHS classes end at 12:30) •3/17: No MCHS classes (DTCC classes in session)

•4/14-4/17: No MCHS nor DTCC classes •5/3: Early release (MCHS classes end at 12:30) •5/9: LAST DAY OF DTCC CLASSES •5/23: LAST DAY OF MCHS CLASSES

120

March

Mon Tue Wed Thu Fri

135

April

Mon Tue Wed Thu Fri

3 147

4 148

5 149

6 150

7 151

10 11 12 13 14 152 153 154 155

17 18 156

19 157

20 158

21 159

24 25 26 27 28 160 161 162 163 164

May

Mon Tue Wed Thu Fri

167

82

Inclement weather make-up days (10):

3/6 - 3/10; 3/17; 4/17; 5/24 - 5/26

Middle College High School at Durham Technical Community College 1616 Cooper St., Durham, NC 27703 Tel.(919) 536-7203, Fax (919) 536-7294 website: http://mchs.dpsnc.net

A Durham Public Schools

Magnet School Theme: Dual Enrollment

(high school/college)

1 2 3 4 5

1

2

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3

4 5

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7

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27 28 29 30 31 142 143 144 145 146

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7 8 9 10 11 65 66 67

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1 2 3 4 5 165 166 168 169

8 9 10 11 12 170 171 172 173 174

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22 23 24 25 26 180 181

Date: February 1, 2016

Durham Public Schools

Academic and Student Services Work Session

PRECIS

Agenda Item: Learning A to Z update

Staff Liaison Present: Lisa Botts and Tim Gibson Phone# 919-560-3897

Main Points:

Provide an update for the usage of Learning A to Z.

The administration is presenting this for information.

Fiscal Implications:

No Fiscal Implications

Purpose

Information Discussion Action Consent

Reviewed by: Finance ___ Attorney ___

Academic and Student Services Work Session

Learning A to Z Update

February 1, 2016

Timothy Gibson Lisa Botts Director, K-5 Teaching and Learning Literacy Specialist

Learning A to Z Products

• Reading A to Z • Science A to Z • RAZ Kids • Headsprout (Pilot in 3 schools)

Background: Learning A to Z Products

• Purchased K-5 for All Elementary Schools • Contract: $ 126,000.00 • Contract paid with local funds • Provided 40 additional complimentary

licenses for use in middle schools

Learning A to Z Instructional Correlations

• Balanced Literacy • Content Integration • MTSS

• 42% of DPS Students in K-5 are actively using the LAZ reading materials in class and/or at home.

• 54% of classroom teachers are using the LAZ materials on a regular basis

• 389,156 books read or listened to by students • 213,088 quizzes taken, based on books read • 1174 occurrences of increased reading levels

measured by those taking quizzes

Learning A to Z Usage from September –January 20th

Trends

• Teacher’s use of Reading A to Z outnumbers the student’s independent use of leveled books through RAZ Kids

• The number of books read or listened to outnumbers the number of quizzes taken by students

Trends Teacher Survey Results: • Quality of LAZ as an instructional resource: 4.5/5 • Quality of RAZ as a learning tool at home: 4.3/5 • Quality of RAZ as a learning tool at school: 4.3/5 • 100% requested Professional Development in the

various components: 65% Face to Face Out of the Box Days 47% Face to Face with IF (school setting) 33% Webinar 22% District After School PD

Trends: Teacher’s Comments • The LAZ materials make it much easier to differentiate instruction.

My reluctant readers are happy to practice reading with Raz-kids. • I love using Reading A -Z. It is a valuable asset for reading in class as

well as books to send home with the children. Thank you for funding this resource.

• Why don't resource teachers (i.e., EC, ESL) have access? I'm using

Reading A-Z, but honestly, only because of the generosity of a colleague who has given me their username and password.

• My students and I have enjoyed using RAZ-Kids. The students enjoy

moving ahead at their own pace and moving from one reading level to the next reading level.

Next Steps

• Increase use of RAZ Kids, along with quizzes taken, by building an awareness of the program with principals, teachers, and parents.

• Increase effective use of the LAZ, Science A to Z, and RAZ Kids products through professional development opportunities provided by Curriculum Specialist, Instructional Facilitators, and Teachers.

Questions

Date: February 1, 2016

Durham Public Schools

Academic and Student Services Work Session

PRECIS

Agenda Item: Mid-year Assessment Data Chat

Staff Liaison Present: Dr. Carol White and Tim Gibson Phone# 919-560-3755

Main Points:

Share update for the trends, patterns and levels of support from the mid-year assessment.

Data will include English Language Arts and math for grades 3 through 8, science for

grades 5 and 8, biology, Math I and English II.

The administration is presenting this for information.

Fiscal Implications:

None

Purpose

Information Discussion Action Consent

Reviewed by: Finance ___ Attorney ___