Regular Meeting of the FCMAT Board of Directors June 26, 2016 10 a.m. – 1 p.m. Westin South Coast Plaza 686 Anton Blvd. Costa Mesa, CA 92626 Mesa Verde Ball Room Joel D. Montero Chief Executive officer

AGENDA

Regular Meeting of the Fiscal Crisis and Management Assistance Team (FCMAT)

Governing Board The Westin South Coast Plaza – Costa Mesa

June 26, 2016 10:00 a.m. – 1:00 p.m.

AGENDA

Action or I. General Functions Report Information

A. Call to Order Oral Action

B. Approval of Agenda Written Action

C. Minutes of April 24, 2016 Written Action

D. Welcome from FCMAT’s Administrative Agent Oral Information Introduction of new board member: Ann Ransford, Board Trustee

Glendale Community College District

E. FCMAT Executive Committee Oral Information Executive Committee Approval to Hire FCMAT Fiscal Intervention Specialists

o Deborah Deal o Jennifer Noga

F. Report from the California Department of Education Oral Information

G. Report from Office of the Chancellor, Oral Information

California Community Colleges

H. Report from Michael Hulsizer Oral/Written Information

I. Business and Administration Steering Committee Oral Information Common Message

J. Report from the California Collaborative Oral Information

for Educational Excellence

K. Report from the CEO Oral Information

L. CSIS Quarterly Report Oral/Written Information Status Report Ed Data Report

M. FCMAT Professional and Product Development Oral/Written Information

Fall 2016 Professional Development Offerings Budget Explorer Replacement Project

N. Status of Key FCMAT Assignments Report Oral/Written Information

Compton Community College District Inglewood USD Sausalito-Marin City SD Parlier USD Tri-Valley Learning Corporation

O. Public Participation Oral Information

Time reserved for any person to address the FCMAT Board. The Chair may limit the time of participation.

P. Directory Written Information

Bylaws, Roster, 2016 Meeting Dates

II. Board Members’ Comments Oral Information III. Agenda Items for Next Meeting Oral Information IV. Date and Location of Next Meeting

Sunday, October 16, 2016 10:00 a.m. – 1:00 p.m. Kern County

V. Adjournment

SECTION C

Minutes of the Governing Board

April 24, 2016

 

Regular Meeting of the Fiscal Crisis and Management Assistance Team (FCMAT)

Governing Board

Lake Arrowhead Resort – San Bernardino

April 24, 2016

MINUTES

Joel Montero ............................................................................... Chief Executive Officer, FCMAT Christine Frazier ................................................................ FCMAT Administrative Agent, KCSOS Garry Eagles, Humboldt COE .......................................................................North Coast, Region 1 David Yoshihara, Tamalpais UHSD ..............................................................North Coast, Region 1 Rich DuVarney, Tehama COE, Alternate .................................................... Northeastern, Region 2 Bettina Blackwell, Trinity COE, Alternate .................................................. Northeastern, Region 2 Gayle Garbolino-Mojica, Placer COE .................................................................. Capitol, Region 3 Roger Stock, Rocklin USD, Alternate .................................................................. Capitol, Region 3 Mary Jane Burke, Marin COE, Chair .........................................................................Bay, Region 4 Nancy Kotowski, Monterey COE ................................................................... South Bay, Region 5 Tom Lohwasser, Dixie SD ..........................................................................................Bay, Region 4 Jose Manzo, Oak Grove SD ............................................................................. South Bay, Region 5 Margie Bulkin, Tuolumne COE ..................................................................... Delta Sierra, Region 6 Daryl Camp, Riverbank USD ........................................................................ Delta Sierra, Region 6 Cecilia Massetti, Madera COE .................................................................. Central Valley, Region 7 Andres Zamora, Livingston UESD ............................................................ Central Valley, Region 7 William Cirone, Santa Barbara COE ..........................................................Costa Del Sur, Region 8 Ed Cora, Guadalupe USD ...........................................................................Costa Del Sur, Region 8 Randolph Ward, San Diego COE .......................................................................Southern, Region 9 Kirsten Vital, Capistrano USD ...........................................................................Southern, Region 9 Stacey Adler, Mono COE, Vice Chair .................................................................. RIMS, Region 10 Elliott Duchon, Jurupa USD ................................................................................. RIMS, Region 10 Arturo Delgado, Los Angeles COE ............................................................ Los Angeles, Region 11 Ellen Dougherty, Lawndale ESD ................................................................ Los Angeles, Region 11 Cindy Petersen ......................................................................................................... Charter Schools Socorro Shiels ................................................ California Collaborative for Educational Excellence Guests and Staff: Michael Hulsizer ............................................................................................ Governmental Affairs Frank Fekete................................................................................................ Legal Counsel, FCMAT Sandra Morales .................................................................................................................. CCSESA Michael Fine ....................................................................... Chief Administrative Officer, FCMAT Nancy Sullivan ................................................................. Chief Operations Officer, FCMAT/CSIS Michelle Plumbtree ................................................................Chief Management Analyst, FCMAT Diane Branham ......................................................................Chief Management Analyst, FCMAT Andrea Dodson-Alvarado ............................................................... Management Analyst, FCMAT Shayleen Harte ............................................................................... Intervention Specialist, FCMAT Veronica Morrow ................................................................... Administrative Secretary II, FCMAT

 

Excused: Tracey Quarney, Glenn COE ....................................................................... Northeastern, Region 2 Jim Cloney, Shasta UHSD ........................................................................... Northeastern, Region 2 Chris Evans, Natomas USD .................................................................................. Capitol, Region 3 Mario Rodriguez .......................................... Assistant Vice Chancellor, CA Community Colleges Nicholas Schweizer .................................................................. California Department of Education Call to Order The meeting was called to order at 10:03 a.m. by Mary Jane Burke, Chair. Approval of Agenda A motion was made to approve the agenda by Randy Ward and seconded by Tom Lohwasser, and passed unanimously. Approval of Minutes of January 27, 2016 Elliot Duchon made a motion to accept the minutes of the January 27, 2016 meeting as presented. Ellen Dougherty seconded the motion and it was passed unanimously. FCMAT Executive Committee Proposed changes to the bylaws: Joel Montero presented the proposed changes to the bylaws. Margie Bulkin made a motion to accept the changes of the bylaws as presented. Garry Eagles seconded the motion and it was passed unanimously. Joel Montero acknowledged Socorro Shiels, former Superintendent, Santa Rosa City Schools and Kathy Gomez, Superintendent, Evergreen ESD, who were not present, for their service on the FCMAT Board. Welcome from FCMAT’s Administrative Agent Christine Frazier welcomed board members, alternates, and guests and thanked everyone for attending. Introduction of new board members: Christine Frazier introduced three new board members, Kirsten Vital, Superintendent, Capistrano USD; David Yoshihara, Superintendent, Tamalpais UHSD; and Socorro Shiels, Director, Education, California Collaborative for Educational Excellence (CCEE). Kirsten Vital replaced Greg Magnuson as the Southern, Region 9 representative; David Yoshihara replaced Socorro Shiels as the North Coast, Region 1 representative; and Socorro Shiels is the new representative for the CCEE. Report from the California Department of Education (CDE) No report from the CDE.

 

Report from the California Collaborative for Educational Excellence (CCEE) Socorro Shiels introduced the CCEE staff members, who were not present, and discussed the goals of the CCEE. She stated that the CCEE is working with the county and district offices to understand more about the type of support needed in the field. Report from Michael Hulsizer Michael Hulsizer discussed the most current state budget update and governor’s proposal of the May Revision. He commented on the CDE Finance Bulletin dated April 2016 and on the April 2016 Tax Tracker: Personal Income Taxes article dated April 22, 2016, which were included in the board packet as handouts. Michael stated that the unemployment rate fell to 5.4% in March, which is the lowest rate since July 2007. In 2015, personal income for the state grew by 6.3% versus 4.4% for the nation, due mainly to faster growth in wages. He mentioned the state’s general fund agency cash collection for March was $170 million below the 2016-17 Governor’s Budget forecast of $7.666 billion. Michael reminded the board that the 2016-17 budget year will be a test 3 year, so districts should be prepared. He explained that personal income is higher than general fund revenues in a test 3 year; therefore, Proposition 98 revenues are not expected to increase. Michael commented on the May Revision regarding the governor’s early education block grant proposal. He stated that most likely there will be no changes on the proposal. He added that the fiscal landscape will be impacted when the Proposition 30 temporary tax goes away, and the increased sales taxes go away this December 2016. Report from Business and Administration Steering Committee (BASC) Common Message Misty Key reported on the Common Message. She stated that the Common Message will incorporate new information and cover topics such as the LCAP template and new CASBO trainings. She stated that CASBO is now offering next-level trainings, such as director and accountant levels. Misty briefly commented on the effectiveness of the LCAP process. She stated that BASC is working closely with CCSESA to clearly communicate that LEAs desire more time for the LCAP process and believe it is working and will be effective. She announced BASC’s new partnership with the CCEE; BASC and CCEE, along with FCMAT, will work together through the LCAP process. Report from the CEO Certification 2nd Interim – Unofficial Count Joel Montero provided a brief review of the Certifications of Financial Reports, which was included in the board packet. He stated that these numbers reflect the districts’ self-certifications, which are almost identical to the CDE’s official count.

 

Additionally, Joel reminded the board to continue to spread the message about the importance of the LCAP. He also expressed that the fiscal landscape is quickly moving into a cost-containment mode in the upcoming test 3 year. Frank Fekete made a brief statement regarding the status of the Friedrichs and Vergara cases. FCMAT/CSIS Quarterly Report

Status report Nancy Sullivan provided an update to the board. A printed copy of the FCMAT/CSIS status report summarizing the recent CALPADS accomplishments dated April 2016 was provided in the board packet. She stated that the End of Year Submission (EOY) will begin on May 23, 2016, which includes EOY 1, Course Completion and Career Technical Education; EOY 2, Program Participation; and EOY 3, Discipline. She also mentioned that this release will include the elimination of the EOY 4 submission, CAHSEE Waivers. Nancy commented on the upcoming changes for the 2016-17 year, which include the addition of an attendance file with new cumulative counts for data elements such as “expected attendance days” and “days attended,” course codes to indicate student enrollment in courses with no educational content, and an indicator for students from military-connected families.

Ed-Data Nancy said that CSIS is updating Ed-Data with new data and asked the board to help spread the word about Ed-Data and the trainings. She also asked everyone to complete the Ed-Data survey; the feedback and comments are an important element of the continued growth of Ed-Data. LCFF Calculator Update Andrea Dodson-Alvarado provided an update to the board on the LCFF calculator. She announced that the new annual update will be released on April 29, 2016. She mentioned that the calculator file size has grown too large and needs to be reduced for effectiveness; FCMAT is working on the file reduction. She reminded the board that the LCFF calculator will be phased out when the gap percentage is reduced to zero. FCMAT Professional and Product Development Professional Development Michelle Plumbtree informed the board about FCMAT professional development. She stated that FCMAT has begun scheduling workshops for fall 2016 using internal staff and fewer partnerships. She briefly reported on FCMAT’s professional development initiatives, which include ASB workshops for community colleges, workshops on LCAP and Ed-Data, LCFF calculator, and possible trainings on the Charter School Finance manual.

 

Status of Key Assignments Report A written report of current FCMAT jobs was provided with board materials. FCMAT staff reported on the following:

Compton Community College District Diane Branham commented on the 10th progress review of Compton CCD. She stated that the college’s preliminary scores show continuing improvements, but their focus has now shifted to accreditation.

Inglewood Unified School District Michael Fine reported that the 4th progress review of Inglewood USD has been scheduled for April and May 2016. He stated that FCMAT will be working with the new state administrator, Vince Mathews.

City College of San Francisco Michelle Plumbtree stated that this job study type is a legislative assignment that FCMAT receives from time to time. She mentioned that the study team has completed its work and will be presenting the report at the City College board meeting on April 28, 2016.

Sausalito-Marin City SD Mike Fine stated that the FCMAT study of the Sausalito-Marin City SD is underway. He stated that one scope point of the study addresses the review of the district’s progress toward meeting all recommendations in FCMAT’s previous review, dated April 10, 2012, which includes the review of the district’s relationship with the charter school, Qualified Zone Academy Bonds recommendations, and personnel recommendations related to hiring practices.

Parlier USD Mike Fine commented on the AB 139 review of Parlier USD. He stated that the FCMAT draft report was issued to Fresno COE, the client, on April 22, 2016.

Tri-Valley Learning Corporation Shayleen Harte reported that the Tri-Valley Learning Corporation is a Charter Management Organization (CMO). She stated that since the request for assistance was received, FCMAT has been contacted by both the CMO and the authorizing districts regarding the review of the business department processes. Michelle Plumbtree added that this will be a good opportunity for FCMAT to understand how CMOs work.

Public Participation There were no comments from the public. Board Members’ Comments There were no comments from the board. Date and Location of Next Meeting Sunday, June 26, 2016 10:00 a.m. – 1:00 p.m. Orange County Adjournment The meeting was adjourned by Mary Jane Burke at 12:51 p.m.

SECTION H

Report from Michael Hulsizer

OFFICE OF CHRISTINE LIZARDI FRAZIER KERN COUNTY SUPERINTENDENT OF SCHOOLS

TO: FCMAT Board DATE: June 24, 2016 FROM: Michael Hulsizer SUBJECT: Legislature Approves 2016-17 State Budget On June 14, both houses of the Legislature approved the work of the Budget Conference Committee- reconciling the last remaining differences between the Governor’s May Revision and the two budgets adopted by the Senate and Assembly in late May. Significantly, the Governor’s spokesperson, Amy Costa of the Department of Finance, announced in the final conference committee hearing that the agenda represented a compromise agreement between the administration and Legislative leaders, Senate Pro Tem Kevin De Leon and Assembly Speaker Anthony Rendon. Accordingly, the Governor can be expected to sign this budget with very few line-item vetoes. Based upon budget committee staff documents, the budget adopted by the Legislature contains the major provisions impacting K-12 schools summarized below. Attached you will find a comparison of key K-12 provisions contained in the final budget to May Revision and the initial budgets adopted by the two houses. Revenues and Proposition 98 Spending The Governor’s May Revision General Fund (GF) and local property tax revenue estimates were be used. Overall revenues will be $1.938 billion lower over the three-year forecast period (2014-15, 2015-16 and 2016-17) than what was projected in January. The Governor’s May Revision revised local property tax estimates upward by a combined $408 million from January. Total K-14 (Proposition 98) spending in 2016-17 will be at $71.874 billion—nearly identical to the Governor’s May Revision proposal.

2

K-12 Expenditures Local Control Funding Formula —The Governor’s May Revision increased LCFF Funding by $154 million from January to $2.979 billion for school districts and charters. The final agreement will be $2.942 billion. Mandate Reimbursement Payments — The Governor’s May Revision had increased one-time discretionary Proposition 98 mandate repayments for school districts, charter schools, and county offices of education to $1.416 billion ($237 per ADA). The final agreement will be $1.28 billion ($214 per ADA est.) Early Education Block Grant (EEBG) — The final agreement will not include the Governor’s EEBG reform proposal. Emergency Facility Repair Loans — The Governor’s May Revision proposed $100 million in one-time Proposition 98 funding for bridge loans to “schools with insufficient resources to expeditiously address imminent health and safety issues”. The final agreement rejected this proposal as an unprecedented use of Proposition 98 resources. Legislative Priorities The final budget agreement contains the following funding priorities of the Legislature (not originally included in the May Revision):

Preschool Augmentations - $51.5 million to augment the Proposition 98 funded preschool program in the form of increased rate reimbursements to providers ($43.668 M) and 2,959 new full-day slots ($7.838 M).

K-12 College Readiness Grants - $200 million in one-time Proposition 98 grants over three years to high school and unified districts.

California Collaborative for Educational Excellence (CCEE) - $20 million in one-time Proposition 98 funding for LCAP rubric training and $4 million for “CCEE pilot projects”

Classified School Employee Teacher Credential Program - $20 million in one-time P. 98 funding

School Breakfast Program - $2 million in one-time P. 98 funding Once the Governor signs this budget, line-item vetoes-including any Proposition 98 and K-12 summaries will released by the Department of Finance.

 

2016-17 Budget Conference Committee Final Actions On Key K-12 (Proposition 98) Funds

Governor May Revision (MR)

Assembly Budget Committee Senate Budget Committee Final Budget Agreement

2016-17 General Fund Revenue and Transfers

$120.080 Billion $120.080 Billion $ 120.080 Billion $ 120.080 Billion

Local Property Tax Revenue

2015-16: $19.276 Billion 2016-17: $20.769 Billion

2015-16: $19.438 Billion 2016-17: $21.046 Billion

(provides for $439 million in additional non-Prop. 98 funds)

2015-16: $19.438 Billion 2016-17: $21.046 Billion

(provides for $439 million in additional non-Prop. 98 funds)

2015-16: $19.276 Billion 2016-17: $20.769 Billion

(uses DOF local property tax estimates)

2016-17 Prop 98 (K-14) Spending Level

$71.874 Billion $71.937 Billion $71.937 Billion

$71.874 Billion

Local Control Funding Formula (LCFF)

$2.979 Billion in 2016-17 to close 54.84% of remaining LCFF gap

$3.054 Billion $3.085 Billion $2.942 Billion

Unpaid Mandates Claims/Use of One-Time Funding

$ 1.416 billion to pay down K-12 mandates backlog ($237 per ADA)

$ 1.25 billion to pay down K-12 mandates backlog ($ 209 per ADA)

$ 1.221 billion to pay down K-12 mandates backlog ($ 204 per ADA)

$ 1.28 billion to pay down K-12 mandates backlog ($214 per ADA est.)

Transitional Kindergarten and Preschool

Consolidates $1.6 billion of existing preschool and TK funding into Early Ed Block Grant: Eliminates TK as of July

1, 2017 and prioritizes services for at-risk children

Identifies LEAs as the provider of state-subsidized pre-K programs

In 2016-17, provides COEs $10 million in one-time and $10 million ongoing in P. 98 funds to be lead agencies for maintaining regional quality rating and improvement system

Rejected Governor’s EEBG proposal and, instead augments existing Prop. 98 funded preschool program by $213.5M: $130.25 million ongoing for

15% preschool provider rate increase

$18 million ongoing for 7,500 part day slots

$13.8 million ongoing for 2,500 full day slots

$25 million ongoing for QRIS

$25 million (one-time) for quality improvement

$1.4 million (one-time) for SEIU Apprenticeship 

Rejected Governor’s EEBG proposal and, instead augments existing Prop. 98 funded preschool program by: $34.73 million ongoing for 4%

preschool provider rate increase

Rejected Governor’s EEBG proposal and, instead augments existing Prop. 98 funded preschool program by $51.5 M: $ 43.668 million ongoing

for 10% preschool provider rate increase on 1/1/2017.

$7.838 million for 2,959 full-day slots

includes intent language to add 5,918 slots and extend SRR increase through 2019-20 at a cost of $474.679 M

 

After School Education and Safety (AB 266))

No Apportionment $73 M in P. 98 GF to cover cost of minimum wage increase

No Apportionment No Apportionment

Child Care Proposes new Child Care Plan to: transition away from the

use of contracts toward a voucher system.

consolidate the number of child care programs

provide a single reimbursement rate structure

create one statewide set of minimum program quality standards

Rejects May Revision Child Care Plan reforms and provides $ 405 million augmentation to existing non-Prop. 98 funded child care programs: $35.3 million to increase

SMI threshold to 85th percentile of SMI

$81.0 million to increase license-exempt rate to 80% of current FCCH rates

$160.8 million ongoing to increase Regional Market Rate (RMR), to the 80th percentile of 2014 survey

$71.8 million to fund 15% rate increase

$29.2 million ongoing for 6,000 AP slots

$12 million one-time for quality improvement

$15 million Data efficiency

Rejects May Revision Child Care Plan reforms and provides $64 million augmentation to existing non-Prop. 98 funded child care programs: $33 million ongoing to

increase Regional Market Rate (RMR) to the 75th percentile of 2014 survey

$18 million to fund 4% rate increase

$13 million ongoing for 2,000 AP slots

Rejects May Revision Child Care Plan reforms and augments existing non-Prop. 98 funded child care programs by $93.834M : $52.268 M ongoing to

increase license-exempt rate to 70% of current FCCH rates and increase Regional Market Rate (RMR), to the 75th percentile of 2014 survey

$23.934 M ongoing to fund 10% across-the-board increase to standard reimbursement rate effective 1/1/2017

$17.632 M in one-time hold harmless funding for RMR Update to 75th percentile of 2014 survey

includes intent language to extend SRR and RMR rate increase through 2019-20 at a cost of $457.2 M

K-12 College Readiness Block Grant (SB 1050)

No Apportionment No Apportionment $200 million in one-time Prop. 98 funding to districts and charter schools to increase college going rates of unduplicated pupils

$200 million in one-time Prop. 98 funding to districts and charter schools to increase college going rates of unduplicated pupils

California Collaborative for Educational Excellence (SB 871)

No Apportionment No Apportionment $45 million in one-time Prop. 98 funding to conduct statewide training on use of LCAP Rubrics

$20 million in one-time P.98 funding for LCAP Rubric training / $4 m for Pilots

 

CA Center on Teaching Careers (SB 915)

$2.5 million in one-time Prop. 98 funding

Approve MR Plan

$7 million in one-time Prop. 98 funding

$5 million in one-time Prop. 98 funding

Four-Year Teaching Degree and Credential Program

$10 million in one-time non-98 funding for CSU to develop four-year integrated teacher credential programs.

Approve MR Plan $10 million in one-time Prop. 98 funding for CCC to develop four-year integrated teacher credential programs.

$10 million in one-time non-98 funding for CSU to develop four-year integrated teacher credential programs.

California Teacher Corp Act of 2016 (SB 933)

No Apportionment No Apportionment $60 million in one-time Prop. 98 for teacher residency programs

No Apportionment

California Classified School Employee Teacher Credential program (AB 2122)

No Apportionment $20 million in one-time Prop. 98 to reestablish CA Paraprofessional Program as California Classified School Employee Teacher Credential program

No Apportionment $20 million in one-time Prop. 98 to reestablish CA Paraprofessional Program as California Classified School Employee Teacher Credential program

Proposition 39 Energy Efficiency Funds

$398.8 million total to reflect increased revenue estimates.

Approve MR Proposal Approve MR Proposal $398.8 million total to reflect increased revenue estimates.

Emergency Facility Repair Loans

$100 million in one-time P. 98 funding for loans to LEAs to address emergency health and safety issues.

Rejected MR Proposal Rejected MR Proposal Rejected MR Proposal

Special Ed Backfill for Property Tax Shortfall

$28.5 million ongoing in Proposition 98 for shortfall in RDA property taxes for special education local plan areas.

Approve MR Proposal $23.813 million ongoing

$27.429 million ongoing in Proposition 98 for shortfall in RDA property taxes for special education local plan areas.

Multi-Tiered System of Support (MTSS)

$30 million one-time Prop. 98 funding

Approve MR Proposal $10 million one-time Prop. 98 funding

$20 million one-time Prop. 98 funding

Charter School Startup Grants

$20 million ongoing No Apportionment No Apportionment $20 million ongoing

School Breakfast Start-Up Grants

No Apportionment

$4 million in one-time p. 98 Funding

No Apportionment $2 million in one-time p. 98 Funding

Student Friendly Services

$2 million ongoing Prop. 98 $1 million ongoing and $1 million one-time Prop. 98

$1.5 million ongoing $2 million ongoing Prop. 98

K-12 High Speed Network

$3.5 million ongoing Prop. 98 Approve MR Proposal Approve MR Proposal $3.5 million ongoing Prop. 98

Intentionally left page blank.

June 22, 2016

The Honorable Richard Pan, Chair

Senate Public Employment and Retirement Committee

1020 N Street, Room 568

Sacramento, CA 95814

RE: Assembly Bill 2835 (Cooper) Orientations and Informational Programs

(As amended June 21, 2016)

Set for hearing in the Senate Public Employment and Retirement Committee – June 27, 2016

Position – OPPOSE

Dear Senator Pan:

On behalf of the undersigned organizations representing California cities, counties, special districts and

local education agencies, we are writing to express our strong opposition to Assembly Bill 2835 (Cooper),

legislation that would place numerous new requirements in statute pertaining to mandatory employee

orientations. AB 2835 would create serious legal, logistical and administrative issues for our agencies

that would displace our employees and threaten fundamental management rights. We oppose the bill for

the following reasons:

Expands Scope of Collective Bargaining. Employee organizations already have the right to negotiate

the issue of orientations. Many, if not most, of our agencies currently provide time to employee

representatives to meet with their members, many at the actual employment sites. Placing the details of

employee orientations in statute would create costly logistical and administrative burdens for schools,

counties, cities and special districts. If they desire orientations that vary from the requirements of

AB 2835, employers would be required to negotiate an agreement with employee representatives, creating

the prospect of constant meeting and conferring with employee organizations over new content.

Employers are the most knowledgeable about the ever-changing requirements of information and policies

that must be included in employee orientations; the requirement that employers and employee

organizations agree to a presentation of new content that varies from the provisions of AB 2835 could

take weeks or months.

Proposal is Overly Prescriptive. AB 2835 fails to take into consideration the varied circumstances of the

public agencies that would be subject to its requirements.

The Honorable Richard Pan, Chair

Senate Public Employment and Retirement Committee

June 22, 2016

Page 2

It requires that the orientation occur within two months of an employee being hired. Because

many of our larger agencies hire as many as 1,000 people per year, this would create the

possibility of ongoing and continuous orientation-mode, which would be costly and

administratively difficult based on the requirements outlined in the bill.

It requires that recognized employee organizations or exclusive representatives be provided with

30 minutes to present and that their presentation must occur within the first hour of the employee

orientation. While we understand that employee representatives may be concerned that if they are

scheduled at the end of the employer orientation their members will not be motivated to stay for

their presentation, this narrow scheduling requirement puts an unreasonable restriction on the

fundamental management right of how employee orientations are timed and conducted.

Additionally, the proposal places no limit on the number of representatives for each bargaining

unit presenting at the orientation, and allows the organization to allow an employee representative

to attend the orientation on paid time. This last provision creates an unnecessary cost to our

public agencies to backfill that employee’s position and would be redundant in the majority of

cases in which the employee organization retains paid business representatives or other business

staff.

The proposal requires that the orientation occur “during the regular work day,” “at the worksite”

and that the scheduling of the orientations be agreed upon with the recognized employee

organization or exclusive representative and that all “newly hired public employees shall attend in

person.” First, for cities, counties and special districts that employ those that work in public safety

(emergency dispatch, corrections) and hospitals, there is no “regular work day” (additionally,

there are fixed-post staffing requirements, so these orientations would have to be done during

overtime) and many of those employees are at various work sites. Further, many school districts

and county offices of education cover large geographic areas, with dozens of sites within their

boundaries.

Schools and public agencies would have to provide the staff that presents at our employee

orientations (human resources, Equal Employment Opportunity staff, staff participating in

collective bargaining for the agency, etc.) overtime, travel pay, possibly lodging and shift

differential in order to meet the requirement that the orientation take place at the employees’

actual worksites. Cost and logistical issues have resulted in many of our larger school districts

and other agencies conducting new employee orientations online – this proposal would eradicate

that cost-effective and environmentally-friendly process for our members. Additionally, requiring

agreement by management and labor for the scheduling of the orientation (i.e., each bargaining

unit) is antithetical to the requirement that we provide these orientations within two months of

hiring; should all units not agree on a schedule, we are unsure as to whether the orientation

proceeds or the hiring of the employee gets delayed, which further infringes on an employer’s

fundamental management rights.

The proposal requires that, if employees in different bargaining units are provided a combined

orientation, during the employee representative’s presentation, employees in each bargaining unit

must be provided a separate space where the organization representing those employees can

address its members. This is a major logistical hurdle for our agencies, many of which have

numerous bargaining units for their employees. For example, if the work site of the employees is

a hospital, does that mean that rooms would need to be found for each bargaining unit to present,

even if there are a dozen or more employee organizations’ members in attendance? Our smaller

The Honorable Richard Pan, Chair

Senate Public Employment and Retirement Committee

June 22, 2016

Page 3

municipalities and school districts, additionally, do not have the necessary space to adhere to the

requirements of this bill.

Unclear Employee Representative Organization Discretion. AB 2835 provides that the content of the

recognized employee organization’s or exclusive representative’s presentation shall be determined solely

by the employee organization and shall not be subject to negotiation. It further reads that the presentation

shall not include advocacy for or against a candidate for political office or ballot measure. However,

nothing in the proposal prohibits the employee organization or exclusive representative from discussing

internal union politics or campaigning, how to vote on upcoming incumbency elections, or prohibits the

issues covered by the Public Employment Relations Board’s (PERB) long-standing rule for unprotected

conduct by employee representatives “that is found to be sufficiently opprobrious, flagrant, insulting,

defamatory, insubordinate, or fraught with malice as to cause substantial disruption of or material

interference in the workplace” (State of California (Dept. of Corr. & Rehabilitation) (2012) PERB

Dec. no. 2282-S). Further, it would seem that if the employee organization has full participation in the

determination of orientation content from the employer, the employer would have some type of review of

the employee organization’s presentation content, as well.

Administrative and Privacy Issues With Providing Employee Information. The proposal requires that

public employers provide the recognized employee organization or exclusive representative with the

name, job title, department, work location, phone number, and home address of any newly hired

employee within seven days of the date of hire. Our organizations are unsure as to why the employee

organizations need to receive this information so quickly after the employee has been hired; the

requirement that we provide this information so quickly would be difficult because, 1) our members

generally do not yet have this extensive demographic information for new employees within that time

frame because they have not yet been placed into our payroll system, and 2) employers with high turnover

would constantly be providing this information to the employee representatives.

Additionally, providing such information violates provisions of the Public Records Act which exempt the

disclosure of records for recipients of certain benefits under the California Welfare and Institutions Code.

While we appreciate the exemption for public safety officers and those victims of domestic violence, this

proposal should allow public agencies to utilize the Public Records Act balancing test (Government

Code §6254.5) when determining whether providing such records to employee organizations would

violate our employees’ right to privacy.

Prescriptive Requirements Increase Implementation Costs. The requirements in AB 2835 will

significantly increase the costs for public agencies. By increasing the frequency and number of

orientations, while requiring the schools and public employers to utilize additional staff to cover classes

and other services during the orientation, the bill will drive up state and local costs into the hundreds of

millions of dollars. The overly prescriptive requirements in AB 2835 prevent management and labor from

utilizing more cost efficient and effective methods of conducting orientations.

In closing, AB 2835 would pose major burdens upon our public agencies that would slow the government

process and disrupt the critical services that we provide to our residents and students. Employee

organizations currently have the ability to bargain over the subject of participation in employee

orientations and there is no looming threat to our employees’ membership in these organizations that

The Honorable Richard Pan, Chair

Senate Public Employment and Retirement Committee

June 22, 2016

Page 4

would necessitate mandatory employee organization-provided orientations that meet these stringent

requirements. For these reasons, we oppose AB 2835 unless the issues outlined above are fully addressed,

which would lead to orientation sessions that are informative for new employees while not being

administratively burdensome to employers.

Thank you for your consideration of our views. If you have any questions regarding our position, please

do not hesitate to contact Faith Conley, California State Association of Counties at (916) 327-7500 ext.

522 or Edgar Zazueta, Association of California School Administrators at (916) 444-3216.

Sincerely,

Faith Conley Dillon Gibbons Dane Hutchings

California State Association of Counties California Special Districts Association League of California Cities

Carlos Machado Sara C. Bachez Michael Hulsizer

California School Boards Association CA Association of School Business Officials Kern County Supt. of Schools

Jeffrey A. Vaca Jeffrey Frost Sandra S. Morales

Riverside County Supt. of Schools CA Assoc. of Suburban Schools CA County Supts. Association

Michelle McKay Underwood

Association of California Community College Administrators

cc: The Honorable Jim Cooper, California State Assembly

Members, Senate Public Employment and Retirement Committee

Pamela Schneider, Consultant, Senate Public Employment and Retirement Committee

Scott Chavez, Consultant, Senate Republican Caucus

SECTION L

California School Information Services (CSIS) Quarterly Report

FCMAT/California School Information Services

Program Status Report FY 2015-16 June 2016

Introduction The California School Information Services (CSIS) Program, administered by the Fiscal Crisis and Management Assistance Team (FCMAT), was created to address a variety of challenges faced by California local education agencies (LEAs) in the management, exchange and effective use of public school student, staff and institutional data. This report provides a summary of FCMAT/CSIS work related to CALPADS from mid April through mid June 2016.

Summary of Recent FCMAT/CSIS CALPADS Accomplishments During this quarter, FCMAT/CSIS completed the following CALPADS work:

Completed requirements, development, testing and configuration/deployment work for CALPADS releases in May and early June. This work included snapshot redesign and preparation for the End of Year (EOY) submissions, including EOY 1, Course Completion and Career Technical Education; EOY 2, Program Participation; and EOY 3, Discipline.

Provided training for the EOY submissions and began supporting LEAs on May 23, 2016. The initial certification deadline for EOY is July 15 and the final certification deadline is September 9, 2016. CDE and CSIS have communicated to LEAs that the following items need special attention in the EOY certification process this year:

o Special Education discipline data reporting: Special Education discipline data reported through EOY 3 will be used to meet federal Individual with Disabilities Education Act (IDEA) reporting requirements. In past years data from the California Special Education Management Information System (CASEMIS) was used to meet these requirements. To facilitate review of these data, CALPADS includes three new certification reports displaying the data that will be submitted to the federal government. LEAs are being urged to carefully review these reports prior to certifying, and to provide their Special Education Local Plan Area (SELPA) a copy of these reports for review.

o Reporting of homeless students: CALPADS LEA Administrators and district homeless liaisons are being urged to work together to ensure data for all students who were homeless in the 2015–2016 academic year are reported via the Student Program (SPRG) record.

Completed requirements and development for the CALPADS release scheduled for June 30, 2016. Testing is currently underway for this release. The June Release will include adding reporting LEA and School of Attendance filters to the Student Program screen and making changes to improve data quality. Changes for 2016-17, including the addition of the new data elements, codes and valid code combinations, will be made once EOY is complete.

Continued requirements on collection of student absence summary data that will be collected in EOY 3 in 2017. This data will be used to calculate chronic absenteeism.

Supported LEAs in maintaining data in CALPADS, including updates needed for assessments.

Executed a new Memorandum of Understanding with CDE for the period of July 1, 2016 through June 30, 2020. Consistent with that agreement, CSIS submitted the 2016-17 Statement of Work for FCMAT/CSIS Support of CALPADS to CDE for approval. Per CDE’s direction, the release schedule for 2016-17 is being developed to support Tuesday morning releases on a more frequent bases than in prior years.

SECTION M

FCMAT Professional and Product Development

FCMAT

Fall 2016 Professional Development Offerings*

California Charter School Association Partnership (CCSA)

Data Management Workshop, including LCFF Calculator/LCAP/CALPADS, and EdData.

The morning session will give users an overview of the Local Control Funding Formula (LCFF), the LCFF Calculator, and the methodology for completing LCFF calculations for charter schools.

The afternoon session will provide participants with an overview of the statewide education data, assessment and accountability systems, and introduce some of the best practices for data management.

FCMAT/CSIS staff present all content.

o September 20, 2016 Fresno County Office of Education o September 21, 2016 Bay Area (Either CCSA Oakland Office or Alameda COE) o September 22, 2016 Sacramento, CCSA Office o October 5, 2016 San Diego County Office of Education o October 6, 2016 Los Angeles County Office of Education

Sign up at: https://ccsa.force.com/apex/mnp_publiceventscalendar

School Services of California (SSC) Partnership

Unraveling the Mystery of School Finance for Administrators

This half-day workshop is specifically designed for Superintendents and top administrators and addresses the critical aspects of understanding an LEA’s finances to improve policy decisions.

FCMAT and SSC staff present this workshop as a team.

o September 20, 2016 Yolo County Office of Education o September 21, 2016 Santa Clara County Office of Education o September 22, 2016 Orange County Department of Education

Sign up at: https://www.sscal.com/workshops.cfm?action=display_workshop&workshop_ID=875

California Association of School Business Officials (CASBO) Partnership

Accounts Payable: How to Pay the Bills

This workshop emphasizes the role of the accounts payable technician in overall local education agency management, including budget, internal controls and public (vendor) relations. In addition to technical training pertaining to the daily functions of the accounts payable department, the workshop delivery stresses the importance of each action as it relates to the overall management of agency operations.

FCMAT staff present all content.

o October 4, 2016 Natomas Unified School District o October 6, 2016 Fresno County Office of Education o October 25, 2016 San Bernardino County Office of Education

Sign up at: https://www.casbo.org/learn/professional-development

CBO Boot Camp

Designed for new and aspiring CBOs and superintendents seeking to ramp up their skills and expertise. This is an intensive 2½ day program that’s held twice each year (once in the fall and once in the spring) that prepares school business leaders for the everyday battles, as well as the possible wars, that may be part of today’s new normal in school business.

FCMAT staff present content along with experts from other entities.

o October 20-22, 2016 Embassy Suites, Sacramento, California

Sign up at: https://www.casbo.org/learn/professional-development

Fiscal Oversight Classes for the CBO partner training program

The CASBO CBO Partner Training Program is a multi-week learning designed to ensure the success of future CBOs. The program’s approach to CBO training combines the experience and expertise of six organizations, each with a long history of successfully providing training to school business staff.

FCMAT staff will teach the all-day course on fiscal oversight as part of this series.

o September 24, 2016 Sonoma County Office of Education o October 1, 2016 Santa Clara County Office of Education o January 21, 2017 San Luis Obispo County Office of Education Sign up at: https://www.casbo.org/learn/professional-development

FCMAT’s Workshops Hosted by Other Agencies

Charter School Oversight: Managing Challenges and Becoming Champions

A four-hour workshop on the processes, requirements, timelines, best practices and other considerations to help charter school petitioners and their potential authorizers establish successful partnerships. Topics will include preparing for a new charter school petition, timelines and requirements for potential authorizers, timelines and requirements for charter schools, memoranda of understanding, charter school oversight, the FCMAT’s Charter School Annual Oversight Checklist, and other best practices.

FCMAT staff present all content.

o October 6, 2016 San Bernardino County Office of Education o October 11, 2016 San Diego County Office of Education o December 2, 2016 San Mateo County Office of Education o December 6, 2016 Sacramento County Office of Education

Sign up on the FCMAT website: http://fcmat.org/professional-development/

Mastering the Basics: LCFF Calculator/LCAP

This four-hour workshop will cover the LCFF and LCAP for school districts and charter schools, with detailed instructions on how to complete the FCMAT LCFF Calculator and the minimum proportionality percentage (MPP). Topics will also include a review of the state’s economic environment and how it affects LCFF funding and LCAP planning, understanding the terms, concepts and relationships in the LCFF and LCAP, discussion of the factors that affect the LCFF calculation and the sources of those factors, creating a locally meaningful LCAP and long-term planning process and other LCFF and LCAP topics of current interest.

FCMAT staff present all content.

o September 1, 2016 San Diego County Office of Education o September 2, 2016 San Bernardino County Office of Education o September 8, 2016 San Mateo County Office of Education o September 14, 2016 Sacramento County Office of Education

Sign up on the FCMAT website: http://fcmat.org/professional-development/

Beyond the Basics: LCFF Calculator/LCAP/Ed-Data

A four-hour workshop on the LCFF and LCAP for school districts and charter schools, with detailed instructions on the minimum proportionality percentage (MPP) and how Ed-Data can help give educators and all interested parties easy access to comprehensive data about K-12 education in California.

FCMAT staff present all content.

o September 30, 2016 Sacramento County Office of Education o November 3, 2016 San Diego County Office of Education o November 4, 2016 San Bernardino County Office of Education o November 21, 2016 San Mateo County Office of Education Sign up on the FCMAT website: http://fcmat.org/professional-development/

Associated Student Body for K-14

This workshop focuses on information necessary for today’s school leaders to maintain fiscal accountability, legal compliance, transparency and accuracy in their student body accounts. It focuses on the range of decision-making authority of student councils, useful tools and procedures, applicable laws and regulations, overall rules and responsibilities, practical advice, effective procedures for safeguarding assets, general business practices and internal controls, how ASB funds can be raised and spent, and more.

FCMAT staff present the workshops, with coverage from other experts.

o August 25, 2016 Ocean View School District o August 26, 2016 Lamont School District o August 30, 3016 Visalia Unified School District o September 13, 2016 Downey Unified School District o September 19, 2016 Contra Costa County Office of Education o September 27, 2016 Hesperia Unified School District o October 10, 2016 West Contra Costa Unified School District o October 11, 2016 San Mateo County Office of Education o October 20, 2016 San Bernardino County Office of Education o October 21, 2016 Riverside County Office of Education o November 17, 2016 Antioch Unified School District

Sign up on the FCMAT website: http://fcmat.org/professional-development/

*Does NOT include presentations or speeches less than 4 hours that are requested on a case-by-case basis.

Budget Explorer Replacement Project

Board Report June 26, 2016

Budget Explorer is a software tool that is widely used by districts and county offices of education to perform multi-year financial (budget and cash) projections. The original Budget Explorer product was released to the field almost 14 years ago and FCMAT continues to support it and end users daily. The product is made available free of charge through a simple download.

Even before the implementation of the Local Control Funding Formula (LCFF), Budget Explorer had reached its end of life and needed to be refreshed with modern features and functions on a new software platform. With the advent of LCFF, the revenue forecasting features in Budget Explorer became obsolete and were essentially replaced by our separate LCFF Calculator product. The LCFF Calculator becomes obsolete when the LCFF gap is fully funded as the Calculator is specifically designed to project the progress of reaching target.

The original Budget Explorer product was developed by FCMAT using an outside software development company, who continues to maintain the product under an annual maintenance contract. Last summer, FCMAT developed a request for proposal (RFP) to issue to the software development community to generate proposals for Budget Explorer Replacement. During the course of evaluating the RFP before it was released, we engaged our CSIS team for their input which led to a many months discussion about the opportunity to develop the new product in-house. In the end, similar to the development of Ed-Data, we determined that adding staff to CSIS to develop the new version was the most positive alternative. The project will be funded by FCMAT professional development funds and is estimated at approximately $1 million.

On June 3, the FCMAT/CSIS team held a project kickoff meeting to review and edit the Release Product Plan and the initial Requirements Overview. These two documents provide the team with an overall scope and plan leading to a successful development, testing and release effort. A precise timeline is yet to be finalized, but initial estimates are one year. Bi-weekly meetings to set and review detailed requirements and support he software development effort have been calendared and the team is beginning its formal work.

The Budget Explorer Replacement will incorporate all the previous features, plus a few new/revised features including:

LCFF revenue projections Provisions for one-time revenues and expenditures A fully operational staffing and salary projection tool Comparison of projection scenarios Rich reporting, export and chart generating features Ability to align the projection with a district’s Local Control and Accountability Plan

(LCAP) Enhanced projection sharing features to support district/COE and charter/CMO

relationships

Functionality that supports LCAP-budget alignment will serve as a critical tool for internal planning and reporting, along with providing essential information for districts to report their budget overall in the anticipated requirement for an executive summary section of the new LCAP template.

The initial Budget Explorer Replacement project will support three different client groups, school districts, county offices of education, and charter schools. A follow-on “Phase II” project will design a separate product for community colleges, who currently do not share the same requirement for a multi-year financial projection.

Finally, the Budget Explorer Replacement needs a new brand. To that end, FCMAT/CSIS is holding a contest (some call it a competition!) to identify a new name. A great prize has been selected and awaits the author of the winning name.

 

SECTION N

Status of Key FCMAT Assignments

 

FCMAT PROJECT TRACKING REPORT

FCMAT utilizes a Job Management Tracking (JMS) software program to monitor the status of all on line requests and current projects. The report is summarized by project type and is for information purposes only.  

Management Assistance Pursuant to Education Code 42127.8 Job # Client Review Types Date Requested Status

1134 Trinity COE / SELPA Special Education 05/17/2016 Scheduled 1131 Vallecito USD Facilities 02/10/2016 Scheduling 1130 Napa Valley USD Special Education 03/21/2016 Scheduled 1129 Napa Valley USD Food Services 03/21/2016 Scheduling 1128 Mojave USD Technology 03/24/2016 Ongoing 1127 Guadalupe USD Special Education 03/04/2016 Scheduled 1126 Shoreline USD Organization /

Staffing 01/20/2016 Scheduling

1125 San Juan USD / SELPA

Special Education / Transportation

12/11/2015 Ongoing

1124 El Camino Real Charter HS

Fiscal / On-site Technical Assistance

12/18/2015 Scheduled

1123 Marin COE / Sausalito-Marin City

Follow up / Fiscal 02/12/2016 Ongoing

1122 Plumas USD Organization / Staffing

01/21/2016 Ongoing

1121 San Juan USD Food Service 02/19/2016

Scheduled

1120 Hayward USD Special Education 11/03/2015 Ongoing 1119 Merced UHSD Organization /

Staffing 11/30/2015 Scheduled

1118 Centralia ESD Fiscal 12/01/2015 Ongoing 1117 Yuba COE / SELPA Special Education 12/14/2015 Scheduled 1116 Cucamonga SD Special Education 10/20/2015 Ongoing 1113 West Contra Costa

USD Technology 10/01/2015 Ongoing

1112 Placer UHSD Technology 10/15/2015 Scheduled 1110 El Monte UHSD Organization /

Staffing 12/01/2015 Ongoing

 

Management Assistance Con’t. 

Job #  Client  Review Types Date Requested  Status1109 Yuba City USD On-Site Technical

Assistance, ASB 12/09/2015 Ongoing

1106 Golden Plains USD Organization / Staffing

10/09/2015 Ongoing

1105 Nevada CSOS Fiscal 12/01/2015 Ongoing 1103 Vista USD Special Education /

Transporation 10/19/2015 Ongoing

1101 Capistrano USD Special Education / Transportation

09/15/2015 Ongoing

1100 Metropolitan Education District

Technology 09/01/2015 Ongoing

1097  San Juan USD  Technology 08/25/2015  Ongoing1089  Magnolia Science

Academy Fiscal 05/13/2015  Ongoing

1054  Guajome Schools  Charter Training / Mentoring

06/03/2014  Ongoing

 AB139 Extraordinary Audits Job # Client Review Types Date Requested Status

N/A 1114 Sutter CSOS / Twin

Rivers Charter AB 139 12/14/2015 Ongoing

 Comprehensive Reviews Job # Client Review Types Date Requested Status

975 Inglewood USD Comprehensive 10/10/2012 Ongoing 600 Compton CCD Comprehensive 07/01/2006 Ongoing

 Professional Development Job # Client Review Types Date Requested Status

9136 San Diego COE LCFF/LCSP/Ed-

Data Workshop 05/06/2016 11/03/2016

9135 San Diego COE LCFF/LCAP Workshop

05/06/2016 09/01/2016

9134 San Mateo COE LCFF/LCAP/Ed-Data Workshop

05/04/2016 11/21/2016

9133 San Mateo Coe LCFF/LCAP Workshop

05/04/2016 09/08/2016

9132 Sacramento COE LCFF/LCAP/Ed-Data Workshop

05/04/2016 09/30/2016

9131 Sacramento COE LCFF/LCAP Workshop

05/04/2016 09/14/2016

 

Professional Development Con’t. 

    

Job # Client Review Types Date Requested Status 8506 CASBO A/P Workshops 05/06/2016 10/04/2016

10/06/2016 10/25/2016

CCSA Data Mgmt:LCFF/LCAP /EdData/CalPads

Ongoing Partnership 9/20/2016 9/21/2016 9/22/2016 10/5/2016 10/6/2016

SSC Admin Training Ongoing Partnership 9/20/2016 9/21/2016 9/22/2016

8377 Visalia USD ASB Workshop 05/25/2016 08/30/2016 8376 San Mateo COE ASB Worskshop 05/21/2016 10/11/2016 8375 San Diego COE Charter School

Workshop 05/06/2016 10/11/2016

8374 Lamont ESD ASB Workshop 04/26/2016 08/26/2016 8373 San Mateo COE Charter School

Workshop 05/04/2016 12/02/2016

8372 Ocean View SD ASB Workshop 04/19/2016 08/25/2016 8371 Sacramento COE Charter School

Workshop 05/04/2016 12/06/2016

8369 Contra Costa COE ASB Worskhop 04/14/2016 09/19/2016 8368 San Bernardino

CSOS ASB Worskhop 02/23/2016 10/20/2016

10/21/2016 8367 Hesperia USD ASB Workshop 02/17/2016 09/27/2016 8363 Downey USD ASB Workshop 01/27/2016 09/13/2016 1061 Report Writing Consultant

Workshop 10/16/2014 Ongoing

N/A West Contra Costa USD

ASB Workshop 05/13/2016 10/10/2016

N/A San Bernardino CSOS

LCFF/LCAP Workshop

05/06/2016 09/02/2016

N/A San Bernardino CSOS

LCFF/LCAP/Ed-Data Workshop

05/06/2016 11/04/2016

N/A Antioch USD ASB Workshop 11/17/2016 N/A San Bernardino

CSOS Charter School Workshop

05/04/2016 10/06/2016

N/A CBO Mentor Project, 13th Cohort, 2016/17

Training/Mentoring Partnership with CASBO, SSC, and CCESA/BASC

Ongoing

N/A USC School Business Management Certificate Program

Training/Mentoring Partnership with USC and SSC

Ongoing

 

 Professional Development Con’t. 

   Product Development 

    

Job # Client Review Types Date Requested Status N/A Chief Technology

Officer Training Training/Mentoring California

Educational Technology

Professionals Association

Ongoing

N/A C.A.S.H. School Leadership Academy

Training/Mentoring Ongoing

N/A CBO Boot Camp Training CASBO Ongoing N/A Data Management

Workshops Training California Charter

Schools Association (CCSA)

Ongoing

N/A May Revise and Unraveling the Mystery of School Finance

Training School Services of California (SSC)

Ongoing

Name Development Type Status SharePoint Microsoft Office 365 Implementation /Training Ongoing Budget Explorer MYFP Software Planning and staffing Ongoing LCFF Calculator Development /Training Ongoing Job Management System (JMS) Work Flow Development Ongoing Charter School Accounting Manual and Desk Reference

New manual that is being developed. To be released by 06/30/2016

California Community College Chancellor’s Office

Developing community college fiscal tools: Fiscal Health Analysis and Indicators of Risk or Potential Insolvency

Ongoing

Fiscal Procedural Manual for Business Officials in California County Offices of Education

Annually, several procedures are updated, working with ESSCO and BASC.

Released February 2016

Common Message Updated throughout the year, working with BASC

Ongoing

 

 New Requests for Management Assistance Job # Client Review Types Date Requested Status

N/A Oakland USD Payroll 06/09/2016 N/A Greenfield USD Fiscal 06/08/2016 N/A Hesperia USD ASB 05/27/2016 N/A Soquel UESD On-Site Technical

Assistance 05/25/2016

N/A Lompoc USD Special Education 05/20/2016 N/A Twin Rivers USD Maintenance /

Operation 05/20/2016

N/A Kerman USD Organization / Staffing

05/19/2016

N/A Junction City ESD Food Services 05/13/2016 N/A Madera USD Organization /

Staffing 04/28/2016

N/A Yuba CCD Fiscal 04/14/2016 N/A Lammersville USD Technology 03/21/2016

SECTION P

Directory Information

1

FISCAL CRISIS and MANAGEMENT ASSISTANCE TEAM (FCMAT) GOVERNING BOARD

BYLAWS Adopted March 18, 1999

Revised and Adopted March 13, 2003, March 11, 2004, March 20, 2006, October 20, 2013, June 28, 2015, April 24, 2016

ARTICLE I

Name This organization shall be known as the Fiscal Crisis and Management Assistance Team (FCMAT) Governing Board.

ARTICLE II Role and Functions of the Governing Board

Section 1: General Purpose The general purpose of the Governing Board is to provide policy direction and broad operational guidance to the County Office that has been selected to operate FCMAT. In performing this general purpose, the Governing Board will work cooperatively with the County Office to enable the County Office to perform satisfactorily its duties under its contract with the California Department of Education and to insure performance of FCMAT's statutory and contractual duties. Section 2. Specific Duties The specific duties of the Governing Board, as determined by statute and the contract between the State and the County Office of Education that serves as Administrative/Fiscal Agent, are to:

A. Implement the organizational structure provided by the County Office as the operational framework for the Team

B. Select Team members based on recommendations of the County Office C. Develop criteria for and prioritize requests for assistance, including

requests from the SPI, in cooperation with the Team

D. Develop standardized formats for reports E. Develop, in cooperation with the Team, and distribute rates for onsite

personnel costs and travel costs incurred by the Team

F. Define fiscal emergency

2

G. Determine the amount of revenues, within statutory limits, to be allocated

for contract services to assist school districts and county offices that have a fiscal emergency

H. Approve the California School Information Services (CSIS) Plan/Data

Directory

I. Determine the training required to comply with the purpose of FCMAT

J. Approve any payments to the CDE, from available funds, to reimburse the CDE for actual administrative expenses incurred in the review of the budgets and fiscal conditions of school districts and county offices

K. Establish procedures for board members to obtain reimbursement of

expenses from the members' respective agencies such as travel and per diem

L. Perform additional tasks as assigned to the Governing Board by statute or

state contract. Section 3: Advisory Function The Governing Board provides advice on issues brought to the Board by board members, the Administrative Agent or the Team. Items for Board review can be placed on the agenda of quarterly meetings of the Board and/or considered by the Executive Committee of the Board in order to respond to issues on a timely basis. Issues for Board/Committee advice should relate to the purposes for which FCMAT was established and should generally meet the following criteria:

A. The issue is of significant importance to FCMAT

B. The issue is consistent with the purpose of the organization

C. Action on the issue will not compromise the neutrality and independence of FCMAT.

Section 4: Informational Function The Board functions as an avenue of communication and information among school districts, county offices of education, community colleges, charter schools, the administrative agent and the Team. This function can be accomplished by written/electronic means, as well as during scheduled meetings. The purpose of this function is to insure the relevance and accuracy of information with which FCMAT is working, and to enhance the collaborative efforts of FCMAT.

3

Section 5: Preserving FCMAT’s Independence and Objectivity In discharging its general and specific duties, the Governing Board will insure that FCMAT is kept free from real or perceived interference or conflicts of interest that might impair its independence and objectivity.

ARTICLE III Executive Committee

An Executive Committee of the Board shall be established for the purpose of conducting the business of the Board as needed to respond to issues in a timely manner, and to review issues in preparation for regularly scheduled Board meetings. The Executive Committee shall be composed of the chair, immediate past chair, vice-chair, two district superintendents selected by the Board, Chancellor of the California Community Colleges or his or her designee serving as a member of the Board, the Administrative Agent and the chief executive officer of FCMAT. The Executive Committee will convene as needed and determined either by the chair, the Administrative Agent, or the CEO.

ARTICLE IV Role and Functions of the Administrative and Fiscal Agent

Section 1: General Purpose The general purpose of the County Office selected by the State as Administrative and Fiscal Agent is to provide immediate supervision of the Team and operate all aspects of FCMAT in accordance with the terms of its contract(s) with the State of California and applicable statutes. Section 2: Specific Duties The specific duties of the County Office, as determined by statute and its contract with the State, are to:

A. Provide fiscal crisis intervention when requested by School Districts, County Offices of Education, the Board of Governors of the California Community Colleges or when assigned by the SPI.

B. Provide management assistance to School Districts, County Offices of

Education, Community Colleges (CC) and Charter Schools when requested or assigned

C. Provide workshops and in-service training to School Districts, County

Offices of Education, Community Colleges and Charter Schools staffs

4

D. Conduct site reviews and studies, on request or assignment

E. Serve as fiscal advisor, on assignment

F. Assist county superintendents in performance of audits or reviews under Education Code Section 1241.5, on request

G. Act as a resource for innovative and effective solutions to School Districts,

County Offices of Education, Community Colleges and Charter Schools fiscal management and business operation problems

H. Operate the California School Information Systems (CSIS) as directed and

funded by the State

I. Recruit, screen, and recommend Team members to the Governing Board

J. Evaluate Team members

K. Discharge all FCMAT personnel functions

L. Negotiate employee and independent contractor contracts in accordance with the terms of the state contract

M. Review and approve all external reports and submit copies to the CDE

N. Recommend standardized format reports to the Governing Board

O. Recommend criteria for services and service priorities to the Governing

Board

P. Assist the Governing Board in the development of rates to be charged for onsite personnel and travel costs incurred by Team members

Q. Market Team services

R. Provide staff support to the Governing Board

S. Perform additional tasks as assigned to FCMAT by statute or state

contract.

5

ARTICLE V Composition of the Board

Section 1(a). The Governing Board shall consist of twenty five (25) voting

members who function according to statutes. The voting members shall consist of one representative from the California Department of Education, and one county and one district superintendent from each of the eleven service regions established by the California County Superintendents Educational Services Association (CCSESA), the Chancellor of the CCC or his or her designee, and one member of a community college district governing board chosen by the chancellor.

Section 1(b) In addition to the voting members specified in subsection (a),

above, there shall be one nonvoting member representing the charter schools of the state, and one nonvoting member representing the California Collaborative for Educational Excellence (CCEE), each selected by the Executive Committee, upon recommendation by the CEO, and confirmed by a majority vote of the quorum. Except for nonvoting status, the charter school member and CCEE member shall have all the rights and duties of voting board members.

Section 2. County superintendents shall serve a two-year term, staggered so

that one-half of the Directors are elected in any one year. Directors in odd numbered regions will be elected in even numbered years.

Section 3. District superintendents' initial terms were staggered in one, two,

and three-year terms. District superintendents serve three-year terms after their staggered term expires. The community college district governing board member serves a three-year term.

Section 4. The charter school member and CCEE member serve three-year

terms. Section 5. Each board member is encouraged to select an alternate from

his/her region, or, in the case of the charter school member, from a charter school and in the case of the CCEE member, from the CCEE, to attend in his/her absence. The role of the alternate shall be to convey any information to the board on behalf of the absent regular member and to observe and report back to the regular member regarding the board meeting. The alternate shall not be considered a member of the board for any purpose including voting or establishing a quorum.

6

Section 6. The board shall elect a chairperson to conduct meetings and a vice

chair to conduct meetings in the chairperson's absence. Section 7. The chairperson and vice chair shall be county superintendents that

serve a term of two years. Section 8. The FCMAT board shall appoint a replacement for any member

who may be unable to perform his/her duties due to resignation or other inability for the remainder of his/her term. A concurrence of two-thirds (2/3) of the board will confirm this appointment.

ARTICLE VI

Nominations and Elections Section 1. The State Department representative and Chancellor of the CCC or

his or her designee shall serve a continuing term. County superintendents shall be nominated by CCSESA and district superintendents shall be nominated by the Association of California School Administrators (ACSA) in October of each year. The community college district governing board member is chosen by the Chancellor. FCMAT will notify CCSESA, ACSA, the Chancellor, and the Executive Committee of expiring terms.

Section 2. Elections shall be held in October. New board members will begin

their terms in January of the next year.

ARTICLE VII Meetings

Section 1. Regular meetings shall be held on a quarterly basis. Section 2. Special meetings may be called when deemed necessary by the

California Department of Education, Administrative Agent, FCMAT CEO, or Board Chairperson.

Section 3. A quorum consists of thirteen (13) voting members. Section 4. The Administrative Agent, FCMAT CEO, and designated staff shall

attend meetings of the Board of Directors. Section 5. Meetings shall be conducted in accordance with the Bagley-Keene

Act relating to open meetings.

7

ARTICLE VIII

Finances Section 1. Allowable expenditures are the actual and necessary costs of

travel, lodging and meals of the board member. Expense claims and receipts shall be submitted to the FCMAT secretary for processing.

Section 2. Fiscal control shall be in accordance with AB 1200 and the contract

limitations established by the California Department of Education.

ARTICLE IX Dissolution

The board shall continue in existence until it is dissolved upon the effective date of the repeal of the statutory authority which created the board, or upon the effective date of any statutory amendment which so substantially alters that authority as to require the creation of a different board or governance structure.

ARTICLE X Rules of Order

The board shall act upon majority vote of the quorum.

ARTICLE XI Amendments

Any amendments to these Bylaws may be adopted at a regularly scheduled meeting by a two-thirds (2/3) vote of those members in attendance at the meeting at which amendments are considered for approval. Written notice shall be given to board members at least two weeks prior to the meeting.

FCMAT BOARD OF DIRECTORS INFORMATION

Revised 6/20/16

COUNTY SUPERINTENDENTS Garry Eagles (Term Expires: 12/31/16) North Coast – Region 1 Supt., Humboldt COE 901 Myrtle Avenue Eureka, CA 95501 Phone: 707-445-7030, FAX: 707-445-7143 Email: geagles@humboldt.k12.ca.us Tracey Quarne (Term Expires: 12/31/17) Northeastern – Region 2 Supt., Glenn COE 311 S. Villa Avenue Willows, CA 95988 Phone: 530-934-6575, FAX: 530-934-6111 Email: traceyquarne@glenncoe.org Gayle Garbolino-Mojica (Term Expires: 12/31/16) Capitol – Region 3 Supt., Placer COE 360 Nevada St Auburn, CA 95603 Phone: 530-889-8020, Fax 530-888-1367 Email: ggarbolino@placercoe.k12.ca.us Mary Jane Burke, Chair (Term Expires: 12/31/18) Bay – Region 4 Supt., Marin COE 1111 Las Gallinas Ave San Rafael, CA 94913 Phone: 415 499-5801 Email: mjburke@marin.k12.ca.us Nancy Kotowski (Term Expires: 12/31/18) South Bay – Region 5 Supt., Monterey COE 901 Blanco Circle Salinas, CA 93912 Phone: 831-755-0301, FAX: 831-755-6473 Email: kotowski@monterey.k12.ca.us Margie Bulkin (Term Expires: 12/31/17) Delta Sierra - Region 6 Supt., Tuolumne COE 175 S. Fairview Lane Sonora, CA 95370 Phone: 209-536-2010, FAX: 209-536-2004 Email: mbulkin@tcsos.us

Cecilia Massetti (Term Expires: 12/31/16) Central Valley – Region 7 Supt., Madera COE 1105 S. Madera Ave. Madera, CA 93637 Phone: 559-662-6274 Email: cmassetti@maderacoe.us William Cirone (Term Expires: 12/31/16) Costa Del Sur – Region 8 Supt., Santa Barbara COE 4400 Cathedral Oaks Road Santa Barbara, CA 93110 Phone: 805-964-4711 x5285 FAX: (805) 967-8695 Email: bcirone@sbceo.org Randolph Ward (Term Expires: 12/31/18) Southern – Region 9 Supt., San Diego COE 6401 Linda Vista Road San Diego, CA 92111 Phone: 858-292-3514, FAX: 858-268-5864 Email: Randolph.ward@sdcoe.net Stacey Adler, Vice Chair (Term Expires: 12/31/17) RIMS – Region 10 Supt., Mono COE 37 Emigrant St, Bridgeport, CA 93517 Phone: 760-934-0031 x101 Email: sadler@monocoe.org Arturo Delgado (Term Expires: 12/31/16) Los Angeles – Region 11 Supt., Los Angeles COE 9300 Imperial Hwy Downey, CA 90242 Phone: 562-922-6127, FAX: 562-922-6678 Email: delgado.arturo@lacoe.edu DISTRICT SUPERINTENDENTS David Yoshihara (Term Expires: 1/1/18) North Coast Region 1 Supt., Tamalpais UHSD 395 Doherty Drive Larkspur, CA 94939 Phone: 415-945-1021 Email: dyoshihara@tamdistrict.org

Jim Cloney (Term Expires: 1/1/18) Northeastern – Region 2 Supt., Shasta UHSD 2200 Eureka Way, Suite B Redding, CA 96001 Phone: 530-241-3261 Email: jcloney@suhsd.net Chris Evans (Term Expires: 1/1/17) Capitol – Region 3 Supt., Natomas USD 1901 Arena Blvd. Sacramento, CA 95834 Phone: 916-567-5400 Email: cevans@natomas.k12.ca.us Thomas Lohwasser (Term Expires: 1/1/17) Bay – Region 4 Supt., Dixie School District 380 Nova Albion Way San Rafael, CA 94903 Phone: 415-492-3706 Email: tlohwass@dixieschooldistrict.org Jose Manzo (Term Expires: 1/1/18) South Bay – Region 5 Supt., Oak Grove ESD 6578 Santa Teresa Blvd. San Jose, CA 95119 Phone: 408-227-8300 Email: superintendent@ogsd.net Daryl Camp (Term Expires: 1/1/18) Delta Sierra – Region 6 Supt., Riverbank USD 6715 Seventh Street Riverbank, CA 95367 Phone: 209-869-2538 Email: dcamp@riverbank.k12.ca.us Andres Zamora (Term Expires: 1/1/19) Central Valley - Region 7 Supt., Livingston UESD 922 B Street Livingston, CA 95334 Phone: 209-394-5400 Email: azamora@livingstonusd.org

Ed Cora (Term Expires: 1/1/19) Costa Del Sur – Region 8 Supt., Guadalupe USD 4465 Ninth Street Guadalupe, CA 93434 Phone: 805-343-2114 Email: edcora@sbceo.org Kirsten Vital (Term Expires: 1/1/19) Southern – Region 9 Supt., Capistrano USD 33122 Valle Road San Juan Capistrano, CA 92675 Phone: 949-234-9200 Email: kmvital@capousd.org Elliott Duchon (Term Expires: 1/1/17) RIMS -Region 10 Supt., Jurupa USD 4850 Pedley Road Riverside, CA 92500 Phone: 951-360-4168, FAX 951-360-4194 educhon@jusd.k12.ca.us Ellen Dougherty (Term Expires: 1/1/19) Los Angeles - Region 11 Supt., Lawndale ESD 4161 W. 147the Street Lawndale, CA 90260 Phone: 310-973-1300 x50002 Email: ellen_dougherty@lawndalesd.net COMMUNITY COLLEGES Mario Rodriguez, Asst. Vice Chancellor California Community Colleges 1102 Q Street, Ste. 4554 Sacramento, CA 95814-6511 Phone: 916-342-9508, FAX: 916-323-8245 Email: mrodriguez@cccco.edu Ann Ransford (Term Expires: 1/1/19) Board Trustee Glendale Community College District 1500 North Verdugo Road Glendale, CA 91208 Phone: 818-549-9182 Email: annransford@mac.com

FCMAT BOARD OF DIRECTORS INFORMATION

Revised 6/20/16

CHARTER SCHOOLS Cindy L. Petersen (Term Expires: 1/1/17) Supt./CEO, Gateway Community Charters 5712 Dudley Blvd McClellan, CA 95652 Phone: 916-286-5129, FAX: 916-993-4110 Email: cindy.petersen@twinriversusd.org CDE REPRESENTATIVE Nicholas Schweizer Deputy Superintendent CA Department of Education 1430 N Street Sacramento, CA 95814 Phone: 916-319-0815, FAX: 916-319-0106 Email: nschweizer@cde.ca.gov CCEE REPRESENTATIVE Socorro Shiels (Term Expires: 1/1/19) Director, Education Amarosa Academy 3261 Dutton Avenue Santa Rosa, CA 95407 Phone: 707-200-3955 Email: sshiels@ccee-ca.org _______________________________________ Christine Lizardi Frazier Administrative Agent Kern County Superintendent of Schools 1300 17th Street Bakersfield, CA 93301 Phone: 661-636-4630, FAX: 661 636-4130 Email: chfrazier@kern.org Joel D. Montero, CEO Fiscal Crisis & Management Assistance Team 1300 17th Street Bakersfield, CA 93301 Phone: 661-636-4308, Fax: 661-636-4647 Email: jmontero@fcmat.org

2016 FCMAT Board of Directors Meeting Dates

FCMAT Board Meetings are scheduled for the following dates/locations:

Wednesday, January 27, 2016 10:00 a.m. – Noon

Monterey County

Sunday, April 24, 2016 10:00 a.m. - 1:00 p.m. San Bernardino County

Sunday, June 26, 2016 10:00 a.m. - 1:00 p.m.

Orange County

Sunday, October 16, 2016 10:00 a.m. - 1:00 p.m.

Kern County