Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment...
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Transcript of Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment...
![Page 1: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/1.jpg)
Agenda
• CoA Structure• Example of FRS to FMS Mapping• Fund Codes • Chartfield Combinations• Commitment Control• Account rollup tree• FMS Overview (UPK)• Chart of Account (UPK)• Expense Transfer form• Budget Transfer form• FRS Screen 19• Actuals vs Budgets Report• Data Dictionary for Report 101
![Page 2: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/2.jpg)
Chart of Account Structure
![Page 3: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/3.jpg)
FRS to FMS chartfield mapping
![Page 4: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/4.jpg)
FRS to FMS chartfield mapping
6 DIGIT FRS ACCOUNT TO FMS MAPPING
![Page 5: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/5.jpg)
FRS to FMS chartfield mapping
4 DIGIT FRS OBJECT CODE TO FMS MAPPING
![Page 6: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/6.jpg)
Fund Codes
![Page 7: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/7.jpg)
Chartfield Combinations
Chartfield Combination Editing
Chartfield Combination validations will be implement in FMS. There are currently six combo edit rules defined:
• Fund/Account• Account/Product• Fund/Deptid• Account/Detail Code• Fund/University Event• Fund/Deptid/Project ID
![Page 8: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/8.jpg)
Commitment Control
Commitment Control is a PeopleSoft module that helps manage University spending against predefined budgets.
Commitment control provides the functionality to:
• Create and maintain control budgets.• Validate the following types of transactions against controlled budgets:
• Actuals expenses• Pre-Encumbrances (created from requisitions)• Encumbrances (created from Purchase Orders)
![Page 9: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/9.jpg)
Commitment Control
FMS uses the Commitment Control module to:
• Record and maintain budgets by defining ledger groups
• Grant and Capital projects funds will be controlled at the
fund/deptid/account rollup/project id/activity level
• All other funds will be controlled at the fund/deptid/account rollup
level
• Account rollup hierarchy structure is similar to the pools that currently
exist in FRS
![Page 10: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/10.jpg)
Account Rollup
![Page 11: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/11.jpg)
Account Rollup
Sample of Account rollup for Grants
Pool Account Pool Description Spending Account Range
51000 FACULTY - FT POOL
51001 51999
52000 FACULTY - ADJUNCT POOL
52001 52999
53000 ADMIN/PROFESSIONAL POOL
53001 53999
54000 SUPPORT STAFF POOL
54001 54999
55000 PT (NON-INSTR) STAFF POOL
55001 55999
56000 GRADUATE ASSISTANT POOL
56001 56999
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User Productivity Kit (UPK)
![Page 13: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/13.jpg)
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User Productivity Kit (UPK)
![Page 14: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/14.jpg)
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User Productivity Kit (UPK)
![Page 15: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/15.jpg)
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User Productivity Kit (UPK)
• FMS Overview (UPK)• Chart of Account (UPK)
![Page 16: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/16.jpg)
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Expense Transfer form
![Page 17: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/17.jpg)
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Budget Transfer form
![Page 18: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/18.jpg)
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FRS – Screen 19
![Page 19: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/19.jpg)
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Actuals vs Budgets report
![Page 20: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/20.jpg)
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Actuals vs Budgets report
![Page 21: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/21.jpg)
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Actuals vs Budgets report
![Page 22: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/22.jpg)
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Actuals vs Budgets report
![Page 23: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/23.jpg)
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Actuals vs Budgets report
![Page 24: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/24.jpg)
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Data Dictionary for Report 101
Rows: Revenue = money earned Expense = money spent Net Income = Revenue minus expense. Positive = surplus. Negative = deficit
Columns: Budget = Approved plan for revenues and expenditures Actual = Actual posted revenues and expenditures Pre-Encumbrance = Budget committed for purchase requisition Encumbrance = Budget committed for purchase order or payroll Remaining Balance = Budget minus actuals and commitments
![Page 25: Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of.](https://reader036.fdocuments.in/reader036/viewer/2022062802/56649ea95503460f94bae23a/html5/thumbnails/25.jpg)
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Thank You