Agenda Special Meeting of Council

Tuesday, 11th June 2019 Commencing at 6.30pm Council Chamber 1230 Nepean Highway, Cheltenham kingston.vic.gov.au John Nevins Chief Executive Officer Kingston City Council

City of Kingston Special Meeting of Council

Agenda 11 June 2019

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Notice is given that a Special Meeting of Kingston City Council will be held at 6.30pm at Council Chamber, 1230 Nepean Highway, Cheltenham, on Tuesday, 11 June 2019. 1. Apologies 2. Foreshadowed Declaration by Councillors, Officers or Contractors of any

Conflict of Interest Note that any Conflicts of Interest need to be formally declared at the start of the meeting and immediately prior to the item being considered – type and nature of interest is required to be disclosed – if disclosed in writing to the CEO prior to the meeting only the type of interest needs to be disclosed prior to the item being considered.

3. Corporate Services Reports

3.1 2019/20 Budget Submissions (Report as at 6 June 2019) ..................... 5 4. Confidential Items

Nil

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Special Meeting of Council

11 June 2019

Agenda Item No: 3.1

2019/20 BUDGET SUBMISSIONS (REPORT AS AT 6 JUNE 2019) Contact Officer: Caroline Reidy, Manager Finance and Corporate Performance

This report contains submissions received at Council as at 12 noon on Thursday 6 June 2019. Submissions received after this time are not included in this report. They will however be collated and presented to Councillors and the Special Council meeting that is to be held at 6:30pm on Tuesday 11 June 2019.

Purpose of Report

The purpose of this report is to consider the submissions received in relation to the Proposed 2019/20 Draft Budget.

Disclosure of Officer / Contractor Direct or Indirect Interest No Council officer/s and/or Contractor/s who have provided advice in relation to this report have declared a Conflict of Interest regarding the matter under consideration.

OFFICER RECOMMENDATION

That Council notes that 17 formal submissions were received on the 2019/20 Budget for consideration prior to the adoption of the Budget and the declaration of rates and charges at a Council meeting to be held on 24 June 2019.

1. Executive Summary

In accordance with Sections 127 and 158 of the Local Government Act, Council advertised that its draft Budget was available for inspection and invited written submissions on any proposal contained in the draft Budget on Wednesday 9 May 2019. Section 127 requires that the Budget must be on display for at least 28 days and that Council consider any submissions received from interested parties pursuant to Section 223 of the Local Government Act. The period for submissions relating to the 2019/20 Budget and Statutory Disclosures closed at 5.00pm on Thursday 6 June 2019 with formal adoption scheduled for a Council meeting at 7.00pm on 24 June 2019. Any additional submissions will be brought to the attention of Council as they are received and tabled at the Special Council Meeting on 11 June 2019.

City of Kingston Special Meeting of Council

Agenda 11 June 2019

2. Consultation Process

A public Information Session was held on Wednesday 15 May 2019 which was widely advertised with invitations emailed to Council’s Advisory Committees, Access and Equity Committee, business networks, and local sports clubs. 35 community members and two Councillors attended the session. The following questions were raised and addressed by the CEO as far as possible at the Public Information Session, with officers responding to individual attendees. 1. Given the waste management issues (particularly in relation to recycling) is there a risk

to waste disposal in Kingston and related costs? 2. What are the total costs for the Bay Trail and given the extent of the costs associated,

is it value for money? 3. What can the community do to influence a Council decision, noting that 66% of

Council revenue is from residents? 4. Does the Bay Trail budget have a fund for public consultation? 5. Can the Council demonstrate the value for money in relation to the purchase and

refurbishment of the Masonic Hall? 6. Mentone upgrades have taken too long and impacted residents and traders. Does this

demonstrate good value for money? 7. What was the rationale for the purchase of properties? 8. Can Council help with providing in home care for a resident recently home from

surgery? 9. When will the Mordialloc Tennis Club have its courts replaced? 10. What is the role of Council Officers in influencing the Councillors decisions? 11. Can safety audits be undertaken to identify and resolve road changes? 12. While the ten-year financial outlook looks good, does it take into account the rates and

property price down turns? 13. Why are properties with reduced values paying more for their rates? 14. Is the fee schedule correct in relation to boat shed licenses? 15. Can Council please keep the Men’s Shed in mind for opportunities for funding or

support as they are often at capacity for helping the many calls they receive. 16. Can the Kingston Men’s Sheds be made accessible, including ensuring all users can

access the equipment? 17. Can the CEO please engage with a represented start-up to discuss an opportunity to

work through recycling processing? A webinar was held on 29 May 2019 to replicate the Public Information Session of 15 May. The General Manager Corporate Services presented the same information and participants were invited to ask questions. The webinar had 25 registrations and 12 people logged into the live session. Promotion methods for the draft Budget included:

• Advertisements in the Leader (display ad and advertorial), the Age (public notice), and on Facebook.

• Online and printed formal submission template.

• Copies of the Draft Budget, Council Plan, and the Strategic Resource Plan available online and at customer service centres and Kingston’s libraries (with ‘polling’ box displays at six locations).

• Emailed invitations to 859 local clubs, businesses and Advisory Committees and 4,019 yourkingstonyoursay subscribers

3.1

2019/20 BUDGET SUBMISSIONS (REPORT AS AT 6 JUNE 2019)

1 Budget Submissions 2019.20 ....................................................... 19

Appendix 1 3.1 2019/20 Budget Submissions (Report as at 6 June 2019) - Budget Submissions 2019.20

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Special Meeting of Council

11 June 2019

Agenda Item No:

LATE 2019/20 BUDGET SUBMISSIONS

Contact Officer: Caroline Reidy, Manager Finance and Corporate Performance

Purpose of Report

The purpose of this report is to consider any submissions received after the last report was finalised but before the Special Council meeting in relation to the Proposed 2019/20 Draft Budget.

Disclosure of Officer / Contractor Direct or Indirect Interest

No Council officer/s and/or Contractor/s who have provided advice in relation to this report have declared a Conflict of Interest regarding the matter under consideration.

OFFICER RECOMMENDATION

That Council notes that 7 additional submission was received on the 2019/20 Draft Budget for consideration prior to the adoption of the Budget and the declaration of rates and charges at a Council meeting to be held on 24 June 2019.

1. Executive Summary

In accordance with Sections 127 and 158 of the Local Government Act, Council advertisedthat its draft Budget was available for inspection and invited written submissions on anyproposal contained in the draft Budget on Wednesday 9 May 2019. Section 127 requires thatthe Budget must be on display for at least 28 days and that Council consider any submissionsreceived from interested parties pursuant to Section 223 of the Local Government Act.

The period for submissions relating to the 2019/20 Budget and Statutory Disclosures closedat 5.00pm on Thursday 6 June 2019 with formal adoption scheduled for a Council meeting at7.00pm on 24 June 2019.

2. Submissions

Submissions are summarised below, and full submissions are attached to this report.

1 Shona Callum, Aspendale Nature Playspace

We advocate to reinvigorate the Carinya Avenue playground Aspendale into a natural playspace. This was a Pick My Project submission which fell short by 50 votes. We seek to repurpose 3 pieces of outdated equipment and incorporate natural elements into the existing space such as felled trees, tyres, imaginative shelters using natural elements such as plants, water, sand dirt, mud sticks, pebbles and logs.

Officer Comment

Council officers are investigating this submission. Further information will be provided in due course.

2 Dana Pritchard, Netball Courts Le Page Park

City of Kingston Special Meeting of Council

Agenda 11 June 2019

Regarding the Le page Park Master Plan budgeted for 2019/20 both Kingston District Netball Association (KDNA) and tenant club Cheltenham Panthers Netball club would like to advocate for purpose-built netball courts to remain on this site.

Officer Comment

Council is supportive of facilities to accommodate netball activities as part of the implementing future development opportunities at Le Page Park, Cheltenham. A number of design options for netball facilities is currently under consideration and subject to stakeholder and community feedback, is targeted for Council consideration later in 2019.

3 Judy Wilks, Gardens for Wildlife

Gardens for Wildlife program is community owned with strong Council partnership which seeks to enable everyone to engage with nature in their local space. We seek the employment of a suitably qualified and passionate 0.6 Biodiversity-Community Engagement Officer. This person would be paid $62.000 per year over a two-year period. This person will: Implement the Gardens for Wildlife Program. Assist with the tree voucher program (being launched with the rate notices). Provide ongoing support to Friends of groups. Deliver many of the education and outreach actions within the new Biodiversity Strategy. Increase awareness, appreciation and understanding of biodiversity and participation in biodiversity. The appointment of such an officer would assist in delivering really positive outcomes for our community and this new team member would greatly support the dedicated and hardworking staff within the Parks and NRA team. The Gardens for Wildlife Program has proved to be a great morale booster for council staff who work in the environment area. Let us hope that Kingston City Council will step forward, pilot this program and successfully address Victoria’s deteriorating biodiversity, where in many places native species are under the increasing threat of extinction.

Officer Comment

Council’s Parks staff have investigated this scheme at other Councils such as Knox & Frankston. The ‘Gardens For Wildlife’ scheme is designed to assist residents who wish to create wildlife habitat within their property. The scheme trains ‘assessors’ who check in on the nominated properties and provide guidance to property owners. Additional resources would be required to run the scheme to provide project coordination, facilitation for educational workshops, information brochures, support for volunteers/assessors and associated promotional material. The scheme is consistent with Council’s plan objective: 2.2.4 Expand the urban forest by increasing the tree canopy cover in Kingston. This scheme supports actions in Council’s adopted Biodiversity Strategy 2018-23 in educating and engaging the community in the management of Council’s Biodiversity and would also help increase vegetation cover in private properties, an area that is currently reducing in tree canopy cover due to development.

City of Kingston Special Meeting of Council

Agenda 11 June 2019

4 Travis Howell

Please consider adding funding for Stormwater Drain Filters to help prevent rubbish entering storm water drains, flowing out onto the beach, and into the bay. We need to stop the rubbish entering into the drainage system, these filters are low cost, and easy to add to existing storm water drains.

Officer Comment

Thank you for your submission enquiring about funding within Council’s budget to prevent rubbish from entering the stormwater drainage system. You’ve raised an important topic, which involves the need to manage a broad range of pollutants, as outlined within the state government’s: https://www.kingston.vic.gov.au/Property-and-Development/Stormwater/Water-Management The City of Kingston is well recognised for our proactive approach to managing stormwater pollution, with our local programs guided by our award winning Integrated Water Cycle Strategy. This includes the implementation of Gross Pollutant Traps, Rainwater Tanks, Rain Gardens that act as filter systems, Foreshore swales to treat drainage outlets and other measures. The product that you’ve mentioned is one of a broad range of systems that are available on the market, and our engineers and environmental planners will continue to review and compare the overall effectiveness and ‘value for money’ of each type. Funding to implement our stormwater management plans are incorporated into our annual capital works budgets and can be supported by funding applications to various government authorities, such as Melbourne Water’s Living Rivers Program. The City of Kingston has also developed an innovative scheme where developers have the option to make a financial contribution in-lieu of implementing less effective stormwater treatment measures as part of their project. These funds are then used by Council to implement our program of large stormwater treatment and reuse projects to achieve significant environmental benefits. More information on our approach to stormwater management is available on our website at https://www.kingston.vic.gov.au/Property-and-Development/Stormwater/Water-Management Nevertheless, more can be done to prevent stormwater pollution and Council continues to work with EPA, Melbourne Water, DELWP, manufacturers and our community to help protect our environment.

5 John Watts

What are the current estimated final costs (including contingencies and GST), budget timing provisions and completion dates of the following major projects ; the previously approved Bay Trail extension? the approved plan to plant 2 trees per property along the residential side of Beach

Road from Charman Road to Mordialloc?

Officer Comment

City of Kingston Special Meeting of Council

Agenda 11 June 2019

The projected spend on the Bay Trail shared path is expected to be $7.7m by late 2019/20. Any future plans will be subject to VicRoads approval, which has not yet been received.

6 David Blanks

Has a number of matters of interest related to the budget.

Officer Comment

No officer comment as intent of submission is unclear.

7 Peter O’Connor, Edithvale Aspendale Sporting Club

Regents Park Redevelopment Project recommendations: 1. Council project the additional funding of $2.3M4 into the 2020/21 budget to facilitate

realisation of the preferred option (Option 3) and project delivery within the timing expectations of State Government.

2. Council instruct its Officers to proceed with the outstanding planning and project management requirements to facilitate delivery of the Project (Option 3).

3. Council approve the excising of $200K from the available State Government funding for allocation to the Aspendale Tennis Club in 2019/20 to expedite the court redevelopment subproject.

4. Council support the concurrent implementation of a contemporary governance structure to enable a truly integrated Sporting Club, who will have commercial and lease responsibility for the new redeveloped facility.

Officer Comment

Following clarification of the State Government Sport and Recreation Victoria’s requirements relating to scope, timing and other matters (associated with the election commitment of $3.5m), Council will be in an informed position to consider and progress future facility upgrades and occupancy arrangements at Regents Park. Progressing future facility upgrades will involve further discussions with all user groups and consultation with the surrounding community.

Detailed responses to each of the formal submissions will be provided following the adoption of the Budget.

Appendices

Appendix 1 - Late Budget Submissions 2019.20 (Ref 19/114534) ⇩

Author/s: Caroline Reidy, Manager Finance and Corporate Performance

Reviewed and Approved By: Caroline Reidy, Acting Manager Corporate Services

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LATE 2019/20 BUDGET SUBMISSIONS

1 Late Budget Submissions 2019.20 ............................................... 45

Appendix 1 3.2 Late 2019/20 Budget Submissions - Late Budget Submissions 2019.20

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