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2018 Annual Business Document

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AGENDA, BUSINESS DOCUMENT & ANNUAL REPORTS

The Pathfoot Building, University of Stirling

24th

February 2018, 10.30am


AGENDA

ITEM President’s Address 1

Minutes of the Meeting of 25th February 2017 2

Business from Minutes 3

Correspondence 4

Address 5

Address by Company Chair & Chief Executive 5.1 Company’s Annual Report, which will include reports from National Committees 5.2

Attendance & Apologies for Absence 6

Financial Report 2016/17, Budget for 2016/17 & Membership Fees for 2015-19 7

Company Fees and Fines for 2017/18 8

Alterations to the Governance Documentation 9

Matters the SASA needs to consider as sole member of the Company 10

Notices of Motion 11

Appointment of Members of SASA Council 12

Endorsement of Members of National Committees 13

Confirmation of Appointments 14

Installation of President 15

Presentation of SASA Life Membership: 16

Margaret Somerville Margo Wimberley

List of Acronyms used in this Report

ASA Amateur Swimming Association BS British Swimming

CEO Chief Executive Officer CPD Continuing Professional Development CPO Child Protection Officer FINA Federation Internationale de Natation LEN Ligue Europeenne de Natation STO Swimming Technical Officials


PRESIDENTS ADDRESS ITEM 1

I cannot believe how quickly the last year has gone. It has been another very successful one with excellent performances from our athletes at World, European, National and District level. Well done to all our athletes and their coaches. I would like to thank sportscotland, our sponsors and partners for their continuing support which is so invaluable to our athletes and coaches and helps to increase participation. Throughout the year I have been able to attend events across all of our disciplines and have been warmly welcomed. Thank you to all Discipline chairs and their committees for their work and achievements throughout the year. Also thanks to facilities management at all the venues. Highlights for me - British Masters in Aberdeen where the weather and the people of Aberdeen showcased Scotland at its best; and the Scottish Summer meet with great performances from our young swimmers, good news for the future. Both inspirational in their own way. Part of my focus this year has been to lead a group looking at how the Districts can continue to develop in the future. It is important that we use all the tools available to us to communicate and interact with our clubs and members who are the life blood of our sport. On behalf of Council can I thank all our volunteers who are key to the success of our clubs and districts? Recruitment of new volunteers remains a challenge but we must continue to find ways to attract young people and parents to volunteer by being welcoming and inclusive. We also look forward to the European Championships later this year and I know many of our members have offered their services as volunteers. I would like to thank our management and staff team at Scottish Swimming who work hard to meet the many demands on them and do so in a professional and friendly manner. The board under the leadership of Maureen Campbell continue to bring their skills and experience to the ongoing development of our sport and support members of staff on key initiatives. Thank you for your contribution. Congratulations to the swimmers and team staff selected for the Commonwealth Games Team. We wish them all well and look forward to following their progress with interest. It has been a great privilege and a pleasure to serve as your President and my personal thanks go to Council for their support throughout the year.

Margaret Somerville, President


MINUTES OF SCOTTISH SWIMMING AGM 2017 ITEM 2

MMiinnuutteess ooff tthhee SSccoottttiisshh SSwwiimmmmiinngg AAnnnnuuaall GGeenneerraall MMeeeettiinngg Saturday 25th February 2017, 10.30am Pathfoot Lecture Theatre, Pathfoot Building, University of Stirling, Stirling FK9 4LA

1. President's Address: The President, Elizabeth Stewart, extended a warm welcome to past presidents, life members, delegates, board members and council members to the 118

th AGM. The President thanked the Scottish Swimming staff for all of

their preparations for and organisation of the AGM; Stirling University for use of the facility; and Harper Macleod LLP for its continued support at meetings.

The President referred to her report and provided the AGM with an update of her recent visit to the North District and attendance at a Midland District event to present the John Gunning awards.

Before continuing, the President respectfully requested delegates to stand and observe a one minute silence to commemorate the following Scottish Swimming members and supporters who have sadly passed away over the past year:

Nan Battison SASA Life Member Douglas Brown SASA Life Member Margaret Houston SASA Life Member Ian Martin, MBE SASA Life Member Margaret Neil Widow of Past President John Neil Johnston Shearer City of Glasgow Swim Team – Coach and Swimmer Peter Syer SASA Life Member Ronald Taylor SASA Life Member Roy Wilson SASA Life Member

There were further intimations from the AGM:

Ken McKay Masters World Record Holder and Husband of Eleanor Gordon, David Greave 1930 Charles Mitchell Midland and East District coach Audrey Deans Bridge of Don

The President proceeded to outline the business of the AGM and format for the remainder of the day, including lunch and workshops.

The President then introduced the colleagues alongside her:

Maureen Campbell, Chair of the Board of Directors

Forbes Dunlop, Chief Executive Officer

Elaine Mackenzie, Director of Services

Deborah McGinniss, Finance Manager

Margaret Somerville, Vice President

The President also took the opportunity to introduce the Council and Board members in the audience.

2. Minutes of the AGM of 27th

February 2016: The minutes were accepted as a true record of the 117

th AGM in 2016, subject to the following amendment on

page 8 under item 5.1 as advised by the President:

"At last year's AGM, Gail Smith incorrectly announced that Katie Stark had quit swimming. An apology was issued to Katie and this statement should not have appeared in the minutes of the AGM."

Proposed by David Downie, Life Member and seconded by Fiona Crawford, Kinross Otters ASC

3. Business from Minutes: None.

4. Correspondence: None.

5. 5.1

Address: Address by Company Chair and Chief Executive The Chair of the Board of Directors, Maureen Campbell, was then invited to present to the membership.

Maureen expressed her delight at the success of Scottish athletes in 2016 at the Olympic and Paralympic Games in Rio and thanked all those who contributed to this success. Scottish Swimming has also enjoyed


success at all levels throughout the organisation. Maureen expressed Scottish Swimming's appreciation to Win Hayes after many years of service following her position as an inaugural Board member and to Ian McCallum for his contribution to the development of the sport at Board level. Further, Maureen welcomed new Board members – Andy Figgins and David Beattie – who were selected from a number of good candidates. The high quality of candidates indicates Scottish Swimming's strength as an organisation.

Maureen advised the AGM of challenging times ahead with funding constraints at British, Scottish and local levels. Scottish Swimming has had a successful year in securing support from partners and gaining new sponsors.

Maureen introduced the Annual Report video.

Presentations Services: The Director of Services, Elaine Mackenzie highlighted a few key points under the Services area to the AGM:

Membership: Scottish Swimming has set robust challenging targets around membership growth and although these numbers are continuing to rise, we are missing our swimming members' target and have done so for a couple of years. When we moved to two membership categories – swimmer and non-swimmer – we asked for a period of stability. We now recognise that we need to review these categories and intend to bring forward a proposal to the 2019 AGM.

Equality: Scottish Swimming remains committed to equality and continues to work towards the advanced standard, the focus of which is ensuring that equality is embedded in our clubs. Elaine expressed that she was delighted to advise the AGM that the first club is now working towards foundation standard with support from their local authority and Scottish Swimming. We have engaged this model for other areas of the business.

Scottish Swimming's ethos is that swimming is an inclusive sport for all and we want to ensure that clubs take this on board. We all want to work and be part of a club where there is a good level of awareness and knowledge around equality – for example, no barriers to participation; an accessible website; and diverse participation across all areas. Actions need to match words in order to achieve advanced standard and we all need to continue to work with clubs.

Safeguarding: Scottish Swimming recognises that child protection is a vital area within our sport and invests significant resources to support this. Lindsey Booth has recently been appointed as our new safeguarding officer and Elaine invited the AGM to speak to Lindsey today.

Elaine advised that there has been heightened media coverage recently, which shows a need for us to step up in this area. Scottish Swimming requires that every club has a named child protection officer and that relevant people are put through appropriate training. We have a duty of care to work with clubs to promote good safeguarding practice within the sport – everyone working in regulated roles within clubs must have an up-to-date PVG check.

Last year Scottish Swimming supported 512 people through training courses and work is being undertaken in the coming months to ensure that the courses are more tailored to swimming. Elaine asked that clubs step up on PVG checks and work with Scottish Swimming in its targeted approach in order to ensure good progress – we all have a duty of care to ensure safeguarding.

Continuous improvement: Scottish Swimming staff prepared a new set of values last year, which we want to embed within our culture. We are committed to continuous improvement on how best to streamline the organisation and invest back into our sport. We are reacting to digital innovation and introducing new processes in order to remain leading edge and provide better services.

Some examples include: outsourcing of Learn to Swim administration, which is more cost effective and moving our education resources to Onefile, which means we have freed up resources within the Services team.

Elaine was delighted to advise the AGM that Scottish Swimming is using the knowledge and skills of our staff to allow us to streamline some areas of the business, which is reinforced by our external audit rating around strong governance. We will be undergoing another external audit in 2017 and aim to reinforce the position that our sport is fit for purpose. Finance: The Finance Manager, Deborah McGinniss advised that the purpose of today’s presentation would be to summarise the accounts presented in the Annual Business Document, focusing on three key areas: the financial accounts; financial targets; and key highlights and changes that are not captured in the Annual Report.

Summary of accounts: Our income and expenditure is up compared to the last financial year, Deborah explained that there were a number of reasons for this with one being the Olympic and Paralympic Games. Our balance sheet continues to be healthy and demonstrates that Scottish Swimming is in good shape. Deborah advised the AGM that there are a number of ways to measure the health of our balance sheet; our bank balance indicates financial stability, our net assets which is down slightly compared to last year is still healthy and finally our reserves, including the surplus generated at the end of the last financial year, brings our total reserves figure to £379k.


Financial targets: Deborah confirmed that Scottish Swimming has a number of targets to measure financial performance and advised that we use the traffic light colours to track our progress. Deborah started with the targets that we did achieve (Turnover and UKCC Targets). Deborah advised that our turnover target is not measured in isolation as there is no point in achieving this target if we run at a loss; therefore it is important that as an organisation we are able to balance the books year on year.

Deborah further advised the AGM that our UKCC continues to be focused around ensuring quality teaching and coaching with all income generated through this area being reinvested into supporting this pathway. Although we did not achieve our Membership and Awards targets, we only missed these by around 5%. The actual sponsorship income received was higher than reported in the financial statements however not all of the sponsorship was recognised in the 2015-16 financial year due to the timing between when the income was received and when the income is likely to be committed. Deborah advised that it is anticipated that the sponsorship brought forward from the last financial year will be released during the new financial year.

Funding the next cycle: Deborah advised that in June 2016 the Board changed Scottish Swimming's funding cycle from a Commonwealth Games to an Olympic cycle in order to align investment with our Corporate Plan. The reason for this was to align the investment to our Corporate Plan which has four years remaining. Scottish Swimming has submitted our application and await a response from sportscotland however advised that our projections include a number of assumptions around our application which is still unknown 4 months into our new financial year. Deborah advised that this has raised the question around our financial year, and asked if November through to October is the right fit for our organisation. This is something that Scottish Swimming believes should be considered with any decision taken being reviewed before any proposal is presented to the AGM.

Our current agreement with British Swimming comes to an end in March 2017 and following a successful Olympic and Paralympic Games, Scottish Swimming will be looking to grow our investment to support the next cycle which runs from 2017 to 2021. Membership continues to generate significant revenue for Scottish Swimming and as Elaine mentioned in her presentation there is still work to do. However, we should reflect on what has been a fantastic contribution by our members with the sum £2.5m generated over the past four years. Deborah also confirmed that a new sponsorship partner has been secured, which will be announced in early March 2017.

Key highlights/changes: Deborah concluded her presentation by highlighting a couple of areas where we have made significant progress over the last few years. Scottish Swimming is strong in using the investment we receive from sportscotland and British Swimming to leverage further resource and funding through working with key partners in order to directly or in-directly support programmes, coaches and swimmers.

We currently have a number of LAs and Trusts and other Aquatic providers delivering our national framework. As well as selling badges and certificates the national framework has increased our revenue in other areas with an additional £50k of revenue being generated through various products such as swim school affiliation and CPD programmes.

The Workforce Pension Reform was introduced by the government to encourage people to save for their own retirement. Scottish Swimming’s implementation date was August 2015 which had a significant impact to our staffing costs during 2015-16. Deborah advised that we are continually looking at ways to improve our processes and are committed to ensuring that any savings made are reinvested back into our sport, a good example of this can be seen from reviewing our staff turnover over the past four years and we can advise that our staff number has reduced from 41 to our current staffing levels which is a total of 34.

This year also concluded our fixed term investments, which returned over £100k and the challenge going forward is to maximise our investments. Finally this year concluded the investments we had tied up in Fixed term bonds linked to the FTSE 100 index. The return on this investment equated to £100k over the past two years. Deborah advised that the challenge going forward will be to identify other opportunities around returns on any investments we make. Before the Chief Executive, Forbes Dunlop opened the floor for questions, he advised the AGM of a few issues relating to child protection, which saw him sitting in front of the health and sport committee recently. Forbes indicated that Scottish Swimming still believes that we are a sport that leads in this area but a gap in PVG checks has recently been identified. That being said, he has been pleased with the recent response from clubs to reduce the gap and reminded the AGM that we need to stay on top of this.

Forbes further advised that we are working hard with sportscotland in order to minimise the impact on swimming following the recent cut in sportscotland's funding by the Scottish Government and he recognises that local level clubs' finances are being increasingly squeezed due to a number of factors, including pool costs and availability. He asked the AGM to continue to feedback through the RSDM network as Scottish Swimming is doing what we can to challenge price increases.

In conclusion, Forbes noted that 2016 had been a fantastic year across all aspects of our business and he continues to see good progress and good work with our clubs, members and partners. Forbes asked the AGM to take any upcoming opportunities for local engagement to highlight the positive impact of our sport.


There was then an opportunity for questions to staff from members:

Duncan McKinnell, Life Member and Haddington District noted the work in respect of equality and asked about what work is being undertaken in relation to financial and social inequality as well as disability equality. In particular, is it on agenda to open access to swimming to those who cannot afford it? Forbes responded with a recent example in respect of Aberdeenshire Council's price increases and highlighted the fear of families not engaging with swimming due to the cost of pool hire being passed onto clubs and asked clubs to review passing on increased pool costs to participants. Elaine added that whilst finance is not one of the protected characteristics under the Equality Act 2010, it is on our radar and is included in our governance workshops around discussions for hardship funding opportunities.

Forbes then invited Paul Wilson, the Disability Development Performance Manager, to present on performance:

Performance: The Disability Development Performance Manager, Paul Wilson began his presentation by highlighting Scottish Swimming's role in working with delivery partners to ensure inclusion of para swimmers from the development through to the performance pathway. He advised that there has been a fairly significant increase in the standard and perception of para sport over the last 30 years and the introduction of lottery funding within Great Britain prior to the Rio Games has had an impact on the sport. However, this is the tip of the iceberg and we are involved in underpinning that performance on a day to day basis.

Paul advised the AGM of the current process to change the branding from IPC. We tend to talk about disability swimming in terms of athletes who may not be classified and also involved in lower levels by looking to encourage non-swimmers into the sport through the following:

Inclusion agenda: Scottish Swimming seeks to be explicit with the corporate plan KPIs feeding down through the performance plan, development plan and regional development plans. Paul commented on the fact that local authorities and Scottish Disability Sport ("SDS") see Scottish Swimming as a leading national governing body in Scotland in this respect. The Learn to Swim national framework has para swimming as a core focus and we are working with SDS to identify and support younger ages and non-swimmers for local opportunities.

Education: It is a strategic decision not to have disability-specific coaching or teaching qualifications so that the focus is to have a good level of coaches and teachers working with para swimmers. We now have disability strand to UKCC and additional CPD for para swimming, as well as para swimmers at UKCC level 3.

We have seen significant improvement over last few years and we aim to ensure that we are offering enough quality pool time, together with good coach contact and access to competitions. Paul confirmed that there are roughly 50% of member clubs, which are inclusive of para swimmers at the moment and Scottish Swimming is keen to support inclusion with the aim to increase these percentages. He advised that Livingston & District Dolphins are delivering a workshop this afternoon relating to the development pathway to encourage the number of para swimmers coming through the pathway.

Classification: Paul confirmed that there are currently 57 classified swimmers within the para swimming pathway in order to ensure the selection of swimmers into the appropriate level. Para athletes access the same level of support as their Olympic counterparts.

Competition structure: Scottish Swimming is working closely with SDS who deliver an inclusion element of the sport for access to accredited meets to get accredited times for classification – all four Districts offer at least one accredited event/time. Para swimming is on the agenda when considering programmes and we are in early discussions with the Open Water Chair to introduce a para element to open water.

KPIs: Paul confirmed that we have 5 para swimmers within the top 8 ranked in world and provided an overview to the AGM of recent Paralympic Games' statistics. He explained that Scottish Swimming are looking for our para athletes to stand alongside our Olympic athletes and used the examples of Scott Quinn and Abby Kane.

In conclusion, Paul advised the AGM that there are certain areas to address: continual progression of our Learn to Swim numbers into mainstream clubs and support to be given to clubs, together with more classified athletes working with SDS and British Swimming.

There was then an opportunity for questions from members:

Helen Murray, Life Member asked what we are doing to increase the number of para swimming events at Commonwealth Games. Paul responded by confirming the work that was undertaken to increase the number of events in Glasgow 2014, however, the number of events are taken from World IPC and increasing opportunities at a Scottish level has challenges – we continue to work with British Swimming in this respect.

5.2 Company's Annual Report (includes reports from National Committees) The President thanked staff for their comprehensive reports and now referred to the National Committee reports as previously circulated. She invited the Chairs to add to their reports.

Diving Committee: in the absence of Judy Wardlaw, there were no updates or questions.


Masters Committee: there were no updates or questions

Open Water: Les Rodger added to his report: advising that the new FINA rules requiring the wearing of wetsuits at water temperatures of less than 18 degrees have now come into force. As a result, the Open Water committee is working with the Editorial Board to draft Scottish rules for 2017 and he thanked the Editorial Board for the work being undertaken in light of the FINA changes. Les further updated that we are working to following the FINA rules, as far as the Scottish climate will allow, for District Championships and Scottish National events. However, we will aim to allow the traditional non-wetsuit events run either by Districts or clubs to continue, subject to certain safeguards. The rules are subject to Board approval and in the meantime we are seeking a ruling from British Swimming regarding the coverage extent of "FINA legal" wetsuits, to which we have not yet received a response.

Swimming Committee: Ian Fleming updated the AGM: since his report there had been a further 60 Scottish national records ratified bringing the overall total to 208. There had also been excellent performances at the World Short Course Championships held in Windsor Canada during December 2016 as follows: Hannah Miley was 4

th in the 400IM; Mark Szaranek was 6

th in the 200IM; Kathleen Dawson was 7

th in the 50 backstroke, 5

th in

the 100 backstroke, and 5th in the 200 backstroke; Stephen Milne was 8

th in the 400 freestyle; and Ross

Murdoch/Stephen Milne were 5th in the 4 x 100 medley relay.

Swimming Technical Officials: there were no updates or questions.

Synchro Committee: Phyllis McLean added to her report: that 3 medals were won under guests section at the ASA National and Age Group Championships and one of our FINA judges, Linda Atkinson, has been selected to judge at the German Open.

Water Polo Committee: in the absence of Alan Anderson, there were no updates or questions.

6. Attendance and Apologies for Absence:

Attendance: Club Delegates: 67 East 24 Midland 8 North 11 West 24 Clubs Represented: East 17 Midland 4 North 7 West 12 Life Members: 6 Swim Schools: 0 Council & Board of Directors: 7 Total Voting Delegates: 80

Also in attendance were: Staff 19 Guest 6

Apologies: Life Members Ed Adam, Bill Black, Mary Black, Ross Elder, Gina Logan, George Philp, Malcolm

Taylor, Neil Valentine Board Members David Carry Council Members Stewart Finlayson, Keith Thomson Committees Judy Wardlaw (Diving), Alan Anderson (Water Polo) Swim Schools Gail Smith (Swim Easy)

Clubs East 1930 ASC, Glenrothes ASC, Step Rock ASC Midland None North Grantown ASC West North Ayrshire ASC

7. 8.

Financial Report 2015/16, Budget for 2016/17 & Membership Fees for 2015-19 Proposed by John Mason, Stirling Swimming, and seconded by Allan Fletcher, Life Member. The membership fees were ratified for 2015-19. Company Fees & Fines for 2017/18 The Company Fees and Fines for 2017/18 were proposed by Janice Morgan, City of Glasgow Swim Team, and seconded by Danny McGowan, Life Member.

9. Alterations to the Governance Documentation

Before debating the proposals the President confirmed the voting rule as detailed in the Annual Business Document. SASA Constitution Proposal PC1: Carried, subject to the following: Lynn Alderton, Alford Otters ASC proposed an amendment to C2.1(d) to refer to "aquatic sports" and Kerry


Christie (proposer) confirmed that she was happy with the clarification. Lynn Alderton further expressed a concern about the removal of brackets causing lack of clarification resulting in the wording being too broad. She requested that the Council clarifies the meaning of "aquatic based recreational activities" and "aquatic based initiatives" and proposed that if the amended wording was accepted, these phrases are clarified and defined at next year's AGM – Kerry Christie (proposer) agreed to this.

Proposal PC2: Carried.

Company Articles Resolution RA1: Carried. Resolution RA2: Carried.

Company Rules Proposal PR1: Carried, subject to the following: Helen Murray, Life Member, suggested that the wording in R1.1.1(b) is amended to remove the words "one of" and Alison Low (proposer) confirmed that she was happy with this amendment.

Proposal PR2: Carried.

Proposal PR3: Carried, with the statement from Scottish Swimming that we recognise this is not the optimal solution today but would like to go ahead with the Editorial Board working with the Synchro Committee over the next year and we are confident that this allows clubs and committees to do what they need to do at this time.

Proposal PR4: Carried.

Proposal PR5: Carried, with the AGM's attention drawn to the diagram setting out context of complaints process, subject to the following: Lynn Alderton, Alford Otters ASC requested a better understanding of how it is envisaged that the procedure will work in practice as she expressed a concern in the lack of definition for the complaints officer. Elaine confirmed that the Complaints Officer is the Director of Services and she envisages that in the absence of the Complaints Officer, the Chief Executive Officer would take over the role in the interim. Elaine further advised that the rules formalises what already happens in practice and outlined a brief description of the process and confirmed that Scottish Swimming recognises that panel members need to be trained and supported to be able to meet the more complex nature of complaints and we are currently working with Harper Macleod to externally recruit individuals to panels with legal knowledge.

Elaine asked if Lynn wished to propose an amendment but Lynn advised that she was happy to leave the amendments as currently drafted as it would be too complex to amend at the AGM.

There was a further question from Sonya Murray, President of Stirling Swim Club to indicate that the document did not include a reference to feedback to clubs. Elaine advised that there was no need for this to be included in the documentation but she can take this on board and advised that training of the panel members would be provided to include feedback.

10.

11.

12.

13.

Matters the SASA needs to consider as sole member of the Company: None.

Notices of Motion: None.

Appointment of Members of SASA Council: The President advised that the appointment of members of SASA Council were listed within the Annual Business Document. A few changes were advised to the AGM in respect of the Council Members as follows:

Midland District, Fiona Crawford is President and John Rough is Council Member North District, Durno Jessiman is President and Helen Smith is Vice President West District, Vice President Derek McGowan should be McGown

There were no objections to these and the AGM approved the appointments for the coming year.

Endorsement of Members of National Committees Proposal RA1: Carried, with the addition of Paul Wilson on the Swimming Committee as the para representative.

The President advised that there was one change notified to the Masters Committee – "North District "Scott Gauld" should read "Andrew Wheeler" and confirmed Les Roger's appointment to the STO Committee with the approval of proposal RA2.

Subject to the changes above, the endorsement of members was approved by the AGM.

Confirmation of Appointments: The President advised that the appointments were listed within the Annual Business Document. There were no objections to these and the AGM approved the appointments for the coming year.

14.


15.

16.

Installation of President: The President installed Margaret Somerville as the new President of SASA.

The outgoing President Elizabeth Stewart shared some background information on Margaret's devotion to swimming since 1984 when she took her daughter along to learn to swim. Margaret was a founder member of her club [now Livingston & District Dolphins] and has sat on many committees, remaining involved in the Lothian committee. Margaret has held many roles at East District level and is also a Swimming Technical Official and a qualified Timekeeper, Judge, Recorder and Starter. In addition, she has been on the Editorial Board for the past 6 years. The outgoing President thanked Margaret for her support during her Presidency and described her as hardworking and strong with a huge heart.

Upon installation as President, Margaret thanked Elizabeth for her kind words and expressed her honour and privilege to be standing in front of the AGM as President. She thanked her club and the East District for her nomination and their support and extended a warm welcome to the new Council Members, taking the opportunity to introduce Alison Low (Vice President 1) and Moraig Macdonald (Vice President 2) to the AGM.

Presentation of SASA Life Membership: Having shared background information on each of the worthy recipients, Life Memberships were bestowed on:

Elizabeth Stewart

Carolyn Macdonald

Ian MacCallum Elizabeth Stewart or 'Liz' as she is better known has been involved in swimming for over 25 years since her sons took up swimming at Renfrew Baths. As an active Technical Official, Liz qualified as a Referee in 2004 and as an Area Co-Ordinator has been involved in training STOs for many years, also serving for 10 years on the National STO Committee. Liz was a FINA Masters Starter and was selected to officiate at the Glasgow 2014 Commonwealth Games, as well as being a Queens Baton Bearer for the Games. The President finished by expressing her great pleasure at working alongside Liz during her term as President where she brought her personality, thoroughness and dedication to the role. Carolyn Macdonald has been involved with swimming for 26 years, with 20 years' service at National Events as a Judge and Recorder. Carolyn is a member of Renfrew Baths in the West District and has held the role of Chief Recorder since 1990, during which time she has not missed one National or International Event. Carolyn was the Chief Recorder at the 2014 Games Test Event and also a volunteer driver during the Games. She retired from her role as Chief Recorder at the end of 2016 and will be missed by all of the coaches and support staff who have benefited from her experience, professional and friendly manner. The President expressed her pleasure in awarding Carolyn life membership.

The final recipient, Ian MacCallum, has been involved in swimming for over 40 years and is well known to all in attendance. He was two time winner of the Scottish Senior Water Polo Player of the Year, recipient of the Nancy Riach memorial medal and is a life member of Warrender Baths Club. Ian has been head coach for both the men's and women's Scottish Water Polo Teams, Scottish Students men's team and was captain of the British Students Water Polo Team at the World Student Games. His contribution as a Scottish Swimming Board Member for the past 14 years has been invaluable and he has also chaired various national sub-committees. Ian has been a very active member of Scottish Swimming and the President expressed her pleasure in awarding Ian life membership.

Prior to conclusion, Margaret Somerville confirmed the following dates for diaries: 1. Awards Dinner on 30

th September 2017, Ardoe House Hotel, Aberdeen; and

2. The next AGM on 24th February 2018.

The AGM meeting concluded at 12.13 hours.

CORRESPONDENCE ITEM 4 None


CHAIR/CHIEF EXECUTIVE’S REPORT ITEM 5.1 Scottish Swimming has enjoyed another successful year across all fronts of the business and the sport. The success is as a result of the excellent work of our members and the support of our partners, and our sincere thanks goes to every person and organisation that contributes to developing swimming in Scotland.

As the political agenda focusses on health, education and equality, we have taken time in 2017 to reflect where and how our work connects to these important areas, while at the same time remaining focussed on our core purpose and the objectives set in our Corporate Plan. We strongly believe that what we do as ‘core business’ not only connect but make a significant contribution to the political agenda. We have spent time in 2017 looking at how we better communicate the contribution that swimming makes, this work will continue into 2018.

The roll out of our National Learn to Swim Framework received a significant boost during this year, when Scottish Water came on board to support this important piece of work. With Scottish Waters support we are able to continue the roll out of this programme and we are pleased to now have over twenty Local Authority / Leisure Trust partners delivering the Framework. It has also been very encouraging to see those ‘early adopters’ of the Framework now reporting tangible growth and benefits since implementing the Framework, this has included significant reinvestment of monies back into the LTS programmes at a local level to help raise standards and quality.

Our 155 member clubs continue to do an excellent job, providing great opportunities in the pool as well as opportunities out of the pool to volunteers. We continue to provide support to our clubs in a range of areas through our staff team, we are always keen to do more and during the year we have put together a forum for Club Presidents, recognising the important role that these people play and wanting to find out how we can support in a more proactive and tailored way. Our RSDM team continue to work with clubs on a number of fronts and we are delighted to see the continual progress with swiMark plus as well as another year of membership growth.

The summer of 2017 was extremely busy for our athletes and coaches. Performances at the World Championships in Budapest were strong in both swimming and diving, with medals for Duncan, Stephen, Ross and Grace. Encouragingly there was also a very strong Scottish contingent competing across the summer’s junior events, with Scots competing at the World Junior Championships, European Junior Championships, European Youth Olympics and the Commonwealth Youth Games. We were also delighted with the selections for the World Para Swimming Championships in Mexico, these selections once again demonstrated a strong pathway for our younger athletes to progress to international level. Unfortunately the Championships were postponed due to the earthquake. Congratulations to all the athletes, coaches, support staff and families for another excellent year on the international stage and well done and thanks to British Swimming for both the excellent results and the support and partnership with Scottish Swimming.

We recognise that the success of our sport at all levels is down to good people. Our work in Education continues to evolve, in the last year we have been pleased to take on our second new cohort of tutors who will start to deliver courses across Scotland; we have been developing a club pool side helpers course in response to feedback from our clubs, this course is being piloted and will be live in 2018; we continue to review the content and approach to delivering our teacher and coach education courses to ensure they stay fit for purpose. To support all of this we are creating an Education Advisory Group which will be up and running in 2018.

A full audit of Scottish Swimming took place in 2017, the audit was commissioned by sportscotland and led by KPMG. We were delighted with the final report which gave us ‘reasonable assurance’, (the highest rating), and reported only six low level recommendations. Our commitment to achieving the Advanced Equality Standard continues, we have made progress in 2017 by embedding equality into our coach education and governance courses, the production of our Equality video which is now available online and our ongoing work targeted at ensuring opportunities exist for young people with a disability to swim.

We would like to thank our local authority, leisure trust and university partners; our sponsors and supporters, Harper Macleod, TYR, Edinburgh Airport, Strathmore Water and Scottish Water; and sportscotland for all the support they continue to provide to us. We would also like to thank Council and Board members as they continue to provide support and challenge and finally thanks to the staff at Scottish Swimming as they continue to do a great job.

Maureen Campbell, Chair – Board of Directors Forbes Dunlop, Chief Executive


ANNUAL REPORTS ITEM 5.2 SWIMMING REPORT Championships - The past year has proved to be a challenging year with the closure of Tollcross, Glasgow. There has been a heavy reliance on the Aberdeen Sports Village which has been much appreciated. Also thanks to the Royal Commonwealth Pool Edinburgh stepping in at the last minute albeit a week earlier than scheduled for the Scottish Summer Meet. The Scottish National Age Groups were held at Aberdeen Sports Village with in excess of 1000 swimmers competing resulting in a number of National records being broken. There was much positive feedback from the coaches on the running of the championships. The Scottish National Open Championships in June were also held at Aberdeen Sports Village. With no major international meet on entries were down on previous years. Royal Commonwealth Pool Edinburgh held the third Scottish Summer Meet where the next tier of 24 ranked swimmers were invited to compete, with entries up slightly from the previous year. This competition proved highly competitive from those taking part and a great atmosphere. The swimmers appreciated being presented medals by our senior swimmers.

The National Team Championships has now been going five years and this year the Aberdeen Sports Village stepped in to host the Championships. The top teams from the Age Group Championships along with two guest teams were invited to compete in Aberdeen. Its popularity continues as one of very few opportunities to compete as a team. The highly competitive atmosphere showed throughout the competition, with congratulations again going to City of Glasgow Swim Team, who seem to have the right formulae to retain the title again. Team Lynn had to concede victory to Team Whike with senior and guest swimmers battling it out.

Elite Meets - The setting up of the new series of elite meets to replace the Grand Prix is well under way. The first one is the Edinburgh International which has now become established in the British Swimming calendar being held in early March. The second in the series will be at Tollcross in association with COGST. Finally the third one is planned for Inverness in November. We look forward to these meets developing in stature.

Records - At the time of writing this report there were 107 National, Senior, Junior and Age Group records broken over the course of the year. Encouragingly records that have stood for 5 years or more have been broken. A particular mention should go to Duncan Scott who also added the 100m Freestyle British Record to this year’s achievements. Swimmers continue to push out the boundaries at the highest level, by improving their own National Records during the course of the year. Congratulations to everyone from the coaches, parents, volunteers, clubs, districts, SASA and Scottish Swimming who make up the team that gives the swimmers the best opportunity to attain these National records. Full details of all records are available on the Scottish Swimming website. Following the integration of para swimming into the National Swimming Committee we have now published para records as a starting point during the latter part of 2017. District Regional Programme – The District Regional Programme (DRP) for 2016-2017 was delivered over 6 locations across Scotland. It has maintained its level of participation of swimmers, coaches and team managers alike from last year’s numbers. As part of the programme it has been recognised by the coaches and team managers how much the land training sessions has become a valued part of the programme. The input by the senior swimmers has also had a very positive impact on the younger swimmers. It cannot be understated the amount of organisation and co-ordination required to make this programme the success it is and our thanks to all those involved. Elite Performances

Deaflympics Samsun Turkey Danielle Joyce Gold 50m and 100m Free, Bronze 50m Back and Mixed Relay Shiona McClafferty Bronze Mixed Relay Jack McComish Gold 100m Breaststroke, Bronze 50m and 200m Breaststroke and Mixed Relay World Para Series Indianapolis USA Stephen Clegg Silver 100m Back, Bronze 100m Free and 100m Fly Conor Morrison Gold 100m Breaststroke Andrew Mullen Silver 50m Fly and 50m Back Scott Quinn Silver 100m Breaststroke


World Championships Budapest Hungary Kathleen Dawson Finalist 100m Back Hannah Miley Finalist 400m IM Ross Murdoch Silver 4x100m Medley Relay, Finalist 200m Breaststroke. Duncan Scott Silver 4x100m Medley Relay, 4x100m Free Relay.

European Junior Championships Israel Anna Fleming Finalist 4x100m Free Relay Isabel Jones Finalist 200m Fly Scott McLay Silver 4x100m Mixed Medley Relay. Finalist 100m Free Luke Robins Finalist 4x100m Free Relay

World Junior Championships Indianapolis USA Keanna MacInnes Bronze 200m Fly Cassie Wild Finalist 200m Back, 50m Back, 100m Back and 4x100m Medley Relay

Committee I would like to thank the committee as a whole for their contribution over the past year. Thanks go to Lynn Alderton who left the committee during the year to take up her present post as RSDM with Scottish Swimming and her replacement Keith Thomson who stepped into the vacant post for North District. The committee have overseen a number of topics to ensure that swimming runs as smoothly as possible and keeps to the forefront nationally.

Ian Fleming, Swimming Chair

WATER POLO REPORT Scottish Water Polo has continued with steady development in 2017 with over 893 competing members in 2017 and a number of new clubs joining the competitive environment. The West District in particular has made strides in establishing clubs and competition.

Domestic Competition - The Scottish Championships finals were held in Dundee Olympia for a third year. The U16 Mixed was won for the first time by Stirling; the U19 Girls, U18 & U21 Boys were won by Dunfermline WPC; Edinburgh University won the Women’s event, and Portobello ASC won the Men’s competition. The timetable for the domestic season for Men & Women has been changed to assist with scheduling and the participation of the University teams, the leagues will run 2017-18. The junior leagues U21 Men and U16 mixed have progressed in 2017. An inaugural U18 girl’s league was a great success with 7 clubs competing. Our top Men and Women club sides continue to compete at the highest level in Britain: in the British Water Polo League & British Championships.

International Competition - Our Senior Teams had disappointing results in their main event, the EU Nations Cup with the men finishing 11

th out of 12 and the women 9

th out of 10. There was no North Sea Cup held this year.

The national age groups teams have again competed in a number of international and development tournaments; while experience is being gained for these athletes the results are not materialising. Our girls’ teams have been less prolific in competing, however there is a growing number of athletes and a growing desire for an increased programme in 2018.

All of these trips and the preparation were funded by the athletes themselves.

British Swimming activities have been constrained by a lack of engagement from British Swimming, the organisation has continued to be performed by self-elected Management Group formed by Home Nation representatives. Dominique Zahra was selected for the British Swimming U17 team who competed in the qualification events for the U17 European Championships, and Lauren Dundee went one better playing in the U17 European Championships in Serbia, with the team qualifying for the World Championships in 2018. Development – Technical Officials - Focus on technical officials resulted in an increased number of Delegates, Referees and Table Officials, we now have 91 qualified referees. 2018 - We will continue to build stronger sustainable clubs and enhance the experience of our coaches and officials to perform and operate at a higher level, and so support our national squads. Domestically we will evolve and enhance our competitions and promote the positive aspects of the sport.

Alan Anderson, Water Polo Chair


SYNCHRONISED SWIMMING REPORT We have had a busy but productive year, with a change in our assessment programme. Our Assessors have been retained this year to judge within our new Grade system and we now have 8 new Judges in place. As we reach the end of this FINA cycle, we need to ensure all our technical officials are updated with the new information for the next 4 years.

A UKCC Level 2 Coaching Synchronised Swimming Course was held this year with 5 candidates completing this course from various clubs around Scotland. We also had one of our officials take part in an announcer course at the RCP. Lesley Bloomer has since announced at ASA GB Championships and our own national Events, with a view to assisting at the Glasgow European 2018 Championships along with other Scottish officials. We have several other Scottish officials selected this year for Glasgow 2018.

Our Fina Judge Linda Atkinson was selected to judge at the German Open in February. 2018 will bring more challenges with the new FINA figures/elements to be introduced from the 1 January. Elizabeth Bowman and I have been invited to Swim England NAGS as officials.

Our Inter District Championships were held at the RCP with the East District winning the Grade 1/2 competition and the Grade 3, 4 & 5 competition. We introduced a new figure competition in June to encourage Age Group swimmers to another figure event, which proved successful. Nairn SSC topped 1

st place in every age group

category.

Swimmers from Edinburgh and Clydebank were delighted to have an opportunity to perform a synchronised swimming display at the opening of the New Cumnock Open Air pool, which was opened by HRH Prince Wales. A great day was had by all and it was good publicity for the sport.

Synchro Caledonia was set up last year and is developing very well with our swimmers competing outside of Scotland. This set up is also encouraging coaches from Scottish clubs to share their training methods and talents with other coaches. Some of our Synchro Caledonia swimmers attended the ASA Beacon Games in Reading in July, gaining more experience outside of Scotland. Swimmers were represented from clubs Nairn, Clydebank, Edinburgh and Grangemouth. All of Synchro Caledonia will be competing down at Nags at Gloucester at the end of November. We are currently organising an assessment day for swimmers to be part of next year’s squads. We are still meeting our objectives, but we are looking forward to working together with swimmers and coaches in 2018.

We had one of our highest entries yet at our Scottish Synchronised Swimming National and Age Group Championships in Glasgow, and saw approx. over 200 athletes attend over the weekend. It was lovely to see SS Board members who have not seen synchronised swimming attend this event for the first time. In the National 12yrs and under Age Group, Nairn SSC had a clean sweep claiming all top places in the solo event. Bethany Thomas, Nairn SSC had a very respectable win in the figures and solo 13/15yrs Age Group. In the Figures Bethany finished a fantastic top 15 from a field of 95 athletes. Junior National solo was Teagan Doughty from Nairn SSC with the Junior National Duet being won by Rachel Harper and Kirsten McEwan from Clydebank. Senior National soloist was Anais Royer from Clydebank. Edinburgh SSC dominated the Free Team Routines just losing to Nairn SSC in the 13/15 team event. Clydebank won the Avril Dempster Trophy for the first time in the combination Team routine. We had a record number of Scottish swimmers enter and qualify to swim their routines. The top club award was awarded to Edinburgh SSC and they were awarded the Glasgow Sports Promotion Trophy.

The Club Championships are being held in Dundee Olympia Centre in December.

My sincere thanks must go to the staff at Scottish Swimming for all their help and advice throughout the year, along with the National Synchronised Swimming Committee.

Phyllis McLean, Synchronised Swimming Chair

OPEN WATER SWIMMING REPORT The impact of the FINA rule changes requiring the use of wetsuits has had a significant impact on the discipline. This has seen a number of swimmers drop out. However, this has been more than offset by the number of new swimmers who have now been attracted to the discipline. Overall numbers at District and Scottish National Championships were therefore slightly higher than 2016, whereas we normally expect a small drop in non-Olympic/Commonwealth Games years. The greatest increase is also in the junior categories, which augers well for the future.

The Scottish National OW Championships (SNOWs) again took place at Loch Venachar, though with recent increases in numbers the event is beginning to outgrow the available parking. In the senior men, Mark Deans (City of Glasgow) won both the 2k and 5k event and Scott Deans (City of Glasgow) won the 10k event and in the women, Daisy Hill (Kingston upon Hull) won the 5k and 10k event, whilst the senior women’s champion at 2k was Emma Miles (InCAS/Royal Navy). In the hard-fought junior competitions, in the men’s, Joseph Brownlie (City of Glasgow)


won the 2k and Jack Bell (Ren96) won the 5k and in the women’s Nicole Reynolds (Dundee City Aquatics) won the 2k and Brooke Lawrie (Highland) won the 5k. The 1k events were won by Adam Donnachie (S8) (East Kilbride) and Kirsty Brunton (S8) (INCAS). Dundee City Aquatics were Relay Champions.

The Open Water Grand Prix (spread across all the Level 1 events) was won by Mark Deans and Daisy Hill in the senior categories and by Jack Dalgety (Dundee City Aquatics) and Nicole Reynolds in the junior categories with Dundee City Aquatics victorious in the relay Grand Prix.

This year we held four participation-related events. These “Challenge” events allow swimmers to experience open water swimming in a non-competitive environment but with the full safety complement afforded to Championship events.

Scott Deans, Marshall Illingworth, Keanna MacInnes and two Anglo-Scots: Daisy Hill and Jamie McCaffrey, represented Scotland at the Cyprus International meet in October. All performed very well. Podium finishes were as follows: Jamie McCaffrey 1

st in 1.25k; Scott Deans 3

rd in 1.25k and 5k; Keanna MacInnes 1

st in 1.25k and 2.5k,

3rd

in 5k; Daisy Hill 2nd

in 1.25k, 2.5k and 5k events. A big thank you to team staff, Richard Collins and Andrena Hammond.

Thank you to the hard-working Committee, office staff, all our events partners, all the OW STOs and Safety staff for ensuring another successful and safe season.

Les Rodger, Open Water Chair

MASTERS REPORT The Calendar of Events has been as eventful as ever albeit there has been some drop off in the number of swimmers competing in our home events. Consequently, a couple of the meets were in danger of being cancelled due to the reduced uptake and the North District event at Inverness in August was a casualty. Having had the National Championships in Inverness in April where accommodation was found to be very expensive, it appeared to be sufficient cause for swimmers to pass on the August revisit. However, and with some informal level of interrogation, of this drop off it has been concluded that this looks to have been a blip and that normal service will be resumed in 2018.

The season started with a very successful Silver City Blues Masters meet in February which was shared with an Aberdeen University student competition. This novel arrangement was highly successful and the synergy between the student participants and the Masters Club swimmers can only be good for the sport.

With the Tollcross pool shut and RCP unavailable, the Scottish National Masters Championships were held in Inverness in April and produced some sizzling races particularly in the 50’s where the 18-25 age group was particularly lively. A new World Masters Record in the 50 Breast Stroke for Mark Campbell of Aberdeen Dolphins was only one of several highlights.

A further event held this year in the North District was the British Masters Championships which took place in ASV Aberdeen over a gloriously sunny weekend in June. Those who travelled North for this event were assured that the sun always shines such in Aberdeen. A Survey Monkey questionnaire circulated after the meet produced nothing but superlatives from the visitors praising the delivery by the Scottish Swimming National Events team. Quietly assured competence delivered with a smile wins all day.

Silver City Blues resoundingly won the Club Trophy, aptly named the Cupar Trophy, while over 3 dozen Scottish Masters Long Course records were broken in that weekend alone. SCB ladies 100 -120 age group relay team produced British Records in the Freestyle and Medley relays with times which suggested much more was to come

And it was to be, when the FINA World Masters LC Championships were held in Budapest in August. Over 30 Scottish Masters swimmers made the trip to experience the incredible wealth of facilities on offer which easily coped with the 10,000 + number of competitors. They were narrowly pipped to second place in both events by a Russian team who so nearly went sub 2 minutes for the 4 x 50 Medley relay. Seeing the Scottish flag alongside the British flag on poolside in such esteemed company is always a joy.

And the cream on the cake was delivered at the Swim England Championships in Sheffield in October when the SCB girls smashed the 4 x 200 Masters Freestyle World Record while other Scots quietly picked up a few British Records on the way.

A slight reduction in quantity in 2017 was well surpassed by a liberal showing of quality.

Eddie Riach, Masters Chair


SWIMMING TECHNICAL OFFICIALS’ REPORT The Swimming Technical Officials Committee has worked hard during 2017 to train officials at all levels of qualification from Timekeeper to Referee. The number of technical officials has been maintained at a fairly constant level over the last couple of years. Following the transfer of data last year to the Azolve system, our figures shown this year are more accurate. Registered Officials – 5 year comparison

2013 2014 2015 2016 2017*

East 166 174 193 205 201

Midland 72 80 85 91 89

North 372 373 376 361 365

West 221 214 208 214 212

Total 831 841 862 871 867 * as at 24/09/17

Membership cards were able to be distributed this year following a gap when information was not available. There are still problems getting information on British Swimming licenced officials and we are looking at ways to resolve this. At present we have 274 BS licenced officials which is slightly down from the figure of 2 years ago. Certificates Awarded

2013 2014 2015 2016 2017*

Judge 1 90 77 135 94 76

Judge 2 31 38 48 39 45

Judge 2S 14 20 14 16 24

Referee 6 4 2 6 6

Recorder 5 6 12 5 12

AOE 3 2 3 1 1 *as at 24/09/17

Judge Assessments Timekeeper Assessments

2015 2016 2017* 2015 2016 2017*

Judge 1 231 184 153 East 175 164 186

Judge 2 88 83 24 Midland 79 110 77

Judge 2S 24 26 3 North 286 368 236

West 243 209 175

Total 783 851 505

The STO Seminar was held again in the Stirling Court Hotel with 66 officials attending. There was a full programme which included the FINA Rules Update delivered by Helen Akers, British Swimming Technical Officials Co-ordinator. Alan Lynn gave an interesting presentation on the preparations for the Commonwealth Games 2018 in the Gold Coast, Helen Plank explained how the officials group could benefit from using Social Media as a means of communication and Paul Wilson explained the officials pathway for World Para. The seminar was well received and gave rise to some lively debate. George Lawrie was re-elected as STO member for another 2 years. The STO Awards were presented to Peter Allan – East, Frances McComish – Midland, Kevin Paterson – North and Margaret Davidson – West. I would like to thank all officials who turn out week in and week out for all their hard work and commitment. As I stand down as STO Chair, I would like to give special thanks to the STO Committee and Scottish Swimming staff for all the support they have given during my time in office.

Joanna Maguire, Swimming Technical Officials Chair


DIVING REPORT Diving continued to grow in popularity during 2017 with many new members joining Scottish clubs. It was also encouraging to witness the development of divers, coaches and the administration of new, tailored programmes at Aberdeen Sports Village. It has been hugely encouraging to see these new facilities being used increasingly well to bring on both existing and new athletes and coaches. Issues in relation to the limited diving and dry land facilities in Ayr have presented some challenges and it is hoped that plans for a refurbishment, enhancement or replacement facilities will be progressed before too long. During 2017, The National Committee has focused specific attention on the development of technical officials for diving and in particular, for International judging, event management and recording. The focus going forward will be to ensure that there is a viable succession plan for the sport in Scotland and further afield. The SASA Levels events have become increasingly popular with our novice divers and it is extremely encouraging to see so many divers travelling from Aberdeen, Dundee, Ayr, Edinburgh and Aberdeen to experience regular competition at different venues. In some respects, these competitions have become a victim of their own success. There are now over 120 divers regularly competing at the events and this places an additional burden on organisers, coaches, volunteers and indeed on the amount of pool time required to successfully complete the event. Although SASA Levels are novice events, it is important for diver development and this experience clearly pays dividends with consequential good results at English novice events It was Scotland’s turn to host the Celtic Cup this year and it was great to impress our visiting nations with the some excellent performances from the Scottish contingent of divers at the Royal Commonwealth Pool in Edinburgh. Scotland’s team performed very well and retained the Celtic Cup title once again. The diving year started with great performances at the GB National Cup, where James Heatly became 10m synchro champion and was silver medalist in the 3m event. Grace Reid was Champion in both the women’s 3m synchro and mixed synchro events and was silver medalist in both the 1m and 3m Individual. James went on to win gold at the FINA Grand Prix in Puerto Rico in the 3m synchro event with Freddie Woodward from Sheffield and they also went on to collect a European bronze medal. James was selected to compete in the 1m event at the World Championships in Budapest, where he finished 9

th in the final.

Having finished 8

th in the women’s 3m event at the Olympic Games in Rio, Grace competed in all 4 legs of the

World Series event in 3m Individual, Women’s Synchro and Mixed Synchro, winning a bronze medal in the mixed synchro with her partner Tom Daley. Grace was the first ever Scottish women to be selected for the World Diving Championships and had 2 PB’s before finishing with a 5

th place in the Women’s 3m synchro with Kat Torrance, 4

th place in the 3m Individual and won a

Silver medal with Tom Daley. Late in the year, we welcomed back Jenny Leeming as National Coach, following the birth of her son, Dexter. Jenny restarted with a very firm focus on Commonwealth Games qualification scores and Scottish Nationals. Having welcomed Jen back, Grace has put a hold on her studies at Edinburgh University to dive full time with Dive London at the Olympic Pool. The final event of the year was the Scottish Open & National Championships, held at RCP in Edinburgh. This year, the competition was split from the Thistle Trophy (National Novices), which will now be held in Aberdeen in 2018. James Heatly won the 3m Individual competition and the 10m synchro with Lucas Thomson from Edinburgh. Gemma McArthur won the Women’s Platform event with a score of 320.45. Grace Reid won both the 1m and 3m Individual events. I would like to express my thanks to all the volunteers who supported this event and the staff from Scottish Swimming who helped out before, during and after the event to make it such a success.

Allan Reid, Diving Chair


FINANCE REPORT ITEM 7 The enclosed financial statements are extracts taken from the certified accounts of Scottish Amateur Swimming Association Limited (SASA Ltd). A copy of the statutory accounts can be obtained from our website after the AGM. In order to compare the income and expenditure for 2016/17 against the previous year 2015/16 the reader should note that the figures reported in 2015-16 relates to an Olympic and Paralympic year and should expect some figures to be higher than reported in the current financial year in particular around Performance. Summary of Income and Expenditure is as follows:

2016/17 2015/16

Income £3,278,896 £3,401,011

Expenditure £3,274,290 £3,394,986

Surplus £4,606 £6,025

The overall financial position is healthy, our focus continues to be around maintaining a balanced budget, with this year producing a small surplus taking our reserves total to £383k. The Balance Sheet highlights our strong financial position with assets in the region of £2.2M (bank balance £2.1M). Our liabilities for the year are around £1.9M and leave us with a net asset position totalling £372k after all of our liabilities have been settled. It is worth noting that under our current liabilities the heading titled “grants c/f and other deferred income” includes the sum of £582k which relates to grants prepaid by sportscotland for the period 1st November 2017 to 31st March 2018 (new financial year). A summary on the key areas of our balance sheet is as follows:

2016/17 2015/16

Bank £2,117,290 £1,979,832

Net Current Assets £372,601 £364,605

Reserves £383,658 £379,052

The key financial highlights are as follows:-

1. The sportscotland investment awarded at the start of the year totalled £1,225,000 this amount together with other deferred income means the total investment allocated during the year was £1,349,044.

2. The income generated through our membership totalled £761k and represents a significant increase (↑£52k) compared to last year.

3. The implementation of our National Framework enabled us to generate £69k through Teachers membership, affiliation, licensing, marketing and CPD; this is an increase of £20k compared to last year.

4. Sponsorship income (↑£92k) is significantly more than reported in the last financial year and includes Scottish Water, Edinburgh Airport, Strathmore, TYR and some historical sponsorship income.

5. Swimming Awards (badges & certificates) has suffered a decline in sales (↓£59.9k) with income falling from £95.4k (2015-16) to £35.5k (2016-17).

In addition to the above notes I have summarised the attached accounts under each of the corporate headings listed: Services:

1. Staffing costs has remained unchanged compared to the last financial year with a continued focus around maximising efficiency across all areas of our company.

2. Marketing & Communications costs are more this year (↑£42k); this heading includes sponsorship activation costs as per our agreement with Scottish Water.

3. Our corporation tax liability has decreased significantly this year due to two main reasons:- i) Bank interest is less this year compared to last year (2015-16 includes the return against

a six year investment bond); ii) Under Development – See note 2


Performance:

1. Investment towards our athlete and coach support is less this year compared to the last financial year; however we would expect this given that this financial year was a non-Olympic/Commonwealth season. In line with the Olympic/Commonwealth seasons, we would expect to see investment in this area to rise again in 2017/18 as we continue to support athletes, coaches and programmes in the lead up to the Gold Coast 2018.

2. British Swimming investment continues to be used to support World Class programme swimmers across Scotland including investment into our Performance Centres. Scottish Swimming “draws down” investment at differing rates depending on specific delivery against agreed targets and therefore investment can fluctuate from year to year. As an Olympic year, additional investment was used in 2015/16 to support performance athletes and coaches/centres and therefore is highlighted as a decrease this season. Overall however British Swimming/Para and Diving investment has increased for this Olympic cycle through new agreements now secured following a successful Olympics and Paralympics.

Development:

1. The increase in grant shown against sportscotland relates to:-

An increase in the number of subsidies paid out to candidates undertaking Education courses.

The release of grants to support the increase in directly attributable costs under staffing. 2. Swimming Awards income is down compared to the last financial year; the main reasons are:

i) Continual assessment model adopted by Local Authorities and ii) Several authorities moving to an online progress management system called Learn 2.

Previously children would have been given 2 to 3 progress certificates throughout the year and a final achievement certificate. Now progress is monitored online and only the final achievement certificates are being distributed. We are looking at ways of working with partners to ensure children still get certificates as the feedback from parents is that they are still valued.

3. Staffing costs are slightly higher due to additional staff to support maternity cover. 4. The figures reported under discipline support appears to have increased however this is not the case

with disciplines now ensuring that funds are collected from their players before expenditure is committed.

I would like to take this opportunity to thank the Board, Council, committees, budget holders, commercial partners and all our supporters for their cooperation and support during 2017. I wish clubs, members and all connected with Scottish Swimming a very successful 2018.

Deborah McGinniss, Finance Manager


Scottish Amateur Swimming Association Limited

Income Statement for year ending 31/10/17

2016-17 2015-16

*Area of Investment (Summary) Income Expenditure Income Expenditure

Services £ 1,169,981 £ 765,718 £ 1,114,005 £ 765,152

Performance £ 1,092,520 £ 1,414,099 £ 1,224,054 £ 1,595,788

Development £ 1,016,395 £ 1,094,473 £ 1,062,952 £ 1,034,046

Release of Reserves

Total Income/Expenditure £ 3,278,896 £ 3,274,290 £ 3,401,011 £ 3,394,986

Surplus for the Year £ 4,606 £ 6,025

*Total grants received from sportscotland £1,349,044 £1,367,518

2016-17 2015-16

Services Income Expenditure Income Expenditure

Membership & Accreditation £ 761,064 £ 708,985

Grants & External Funding

- sportscotland £ 200,000 £ 215,167

Sponsorship £ 174,703 £ 82,616

Bank Interest £ 1,132 £ 62,802

Merchandise / VAT £ 10,795 £ 14,582

Staffing £ 9,436 £ 460,147 £ 17,503 £ 459,708

Office & Other Overheads £ 12,852 £ 157,681 £ 11,036 £ 177,833

Committee Expenses £ 28,532 £ 31,501

Marketing & Communications £ 106,788 £ 1,314 £ 64,689

Corporation Tax £ 6,000 £ 26,881

General Overheads £ 6,570 £ 4,540

Services Income & Expenditure £ 1,169,981 £ 765,718 £ 1,114,005 £ 765,152

Release of CMS/Website Reserves

Services Surplus/Deficit* £404,263 £ 348,853

2016-17 2015-16

Performance Income Expenditure Income Expenditure


- sportscotland £ 697,876 £ 678,208

- British Swimming & British Disability £ 182,236 £ 98,934 £ 238,262 £ 96,972

Staffing £ 300,767 £ 311,879

Athlete & Coach Support £ 199,687 £ 615,171 £ 296,387 £ 760,399

Performance & Performance Dev £ 12,721 £ 399,228 £ 11,197 £ 426,538

Performance Income & Expenditure £ 1,092,520 £ 1,414,099 £ 1,224,054 £ 1,595,788

Release HPR

Performance Surplus/Deficit* -£ 321,579 -£ 371,734


2016-17 2015-16

Development Income Expenditure Income Expenditure


- sportscotland £ 451,168 £ 428,310

- Participation £ 75,279 £ 47,848 £ 106,637 £ 56,654

Swimming Awards & Products £ 35,573 £ 51,534 £ 95,476 £ 30,565

Education (UKCC & CPD) £ 290,036 £ 275,706 £ 272,180 £ 247,114

Staffing £ 472,212 £ 463,751

Club Development £ 12,717 £ 33,741 £ 14,853 £ 32,234

Discipline Support £ 151,622 £ 213,431 £ 145,497 £ 203,728

Dev Income & Expenditure £ 1,016,395 £ 1,094,473 £ 1,062,952 £ 1,034,046

Development Surplus/Deficit

-£ 78,078 £ 28,906

Total Income £ 3,278,896 £ 3,401,012

Total Expenditure £ 3,274,290 £ 3,394,986

Surplus for the Year £ 4,606 £ 6,025

Financial Statement for Year Ending 31 October 2017

2016-17 2015-16

Fixed Assets

£ 11,057

£ 14,447

Current Assets

Stock £ 26,445 £ 57,024

Debtors £ 56,567 £ 121,653

Prepayment £ 94,306 £ 107,291

Bank £ 2,117,290 £ 1,979,832

£ 2,294,608 £ 2,265,800

Current Liabilities

Creditors & Accruals £ 234,995 £ 307,950

Grants c/f & Other Deferred Income £ 1,687,012 £ 1,593,245

£ 1,922,007 £ 1,901,195

Current Assets Less Current Liabilities

£ 372,601

£ 364,605

Total Assets less Current Liabilities

£ 383,658

£ 379,052 Represented by:-

Retained Reserves £ 379,052 £ 373,027

Surplus for the year £ 4,606 £ 14,519

£ 383,658 £ 379,052


Notes to Accounts for the year ended 31 October 2017

1. The surplus for the year amounted to £4,606.

2. These accounts are prepared under the historical cost convention.

3. Fixed assets are depreciated over three years. The charge for the year amounted to £6,570

compared to £4,540 during 2016.

4. Stocks are valued at cost. There was a write down in stock this year due to rebranding.

5. At 31 October 2017 the Company had a financial commitment of £11,550 p.a. plus VAT for a period

of nine years for the rental of premises at Stirling. 6. The fall in bank interest has resulted from the maturity of the six year investment bond recognised during 2015-16.

Report of the Accountants to the members of Scottish Amateur Swimming Association Limited

We have examined the financial statements for the year end 31st October 2017 and are satisfied to the best of our knowledge and belief, that in accordance with the information and explanations supplied to us, the financial statements have been properly prepared from the accounting records of the company.

The procedures undertaken do not provide all of the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.

Walton Kilgour

Chartered Accountants

2 Marshall Place

Perth PH2 8AH

COMPANY FEES FOR 2017/2018 ITEM 8

Protests £25

Complaints £50

Appeals £100

Special SASA Council Meeting £250

Special District Meeting £100

Composite Teams £150

Competition Teams* No fee

Meet Licence Applications £20

* If Proposal PR2 is adopted at the AGM this will be renamed as "Combined Teams".


ITEM 9 PROPOSED ALTERATIONS TO SCOTTISH SWIMMING GOVERNANCE DOCUMENTATION

Proposed Alterations to Scottish Swimming Governance Documentation

Proposals are categorised depending on the Governance Document being changed. 1. Proposals to change the Constitution are prefixed by “PC”. 2. Resolutions to change the Company Articles are prefixed by “RA”. 3. Proposals to change the Company Rules are prefixed by “PR”.

Combined Proposals. Proposals affecting more than one area of the Governance Documents are combined into one entity with the voting rule being the same as for the Constitution or the Company Articles (a two thirds majority). The voting rules for each set of proposals are (refer to SASA Constitution C4.1.1, C4.1.2 and C4.1.3)

1. Proposals which include an amendment to the SASA Constitution (“PC”s) or which include a resolution to amend the Company Articles (“RA”s). ”At least a two thirds majority of those present and voting must be secured before an alteration can be adopted.”

2. Proposals which only include amendments to the Company Rules (“PR”s). ”A simple majority of those present and voting must be secured before an alteration can be adopted.”

Alterations to the Governance Documents shall take immediate effect unless otherwise decided.

Proposal PC1, Resolution RA1 and Proposal PR1 (two thirds majority required)

Proposed by David Beattie, Stirling Swimming (Director Company Board) Seconded by John Rough, Perth City (SASA Council Member)

Briefing Note. This proposal is to reduce the Finance Risk to Scottish Swimming by aligning our reporting periods with sportscotland investment year.

Change the Scottish Swimming Financial year from 1 November to end October to be from 1 April to 31 March (effective from 1 April 2019) to minimise the Financial Risk to Scottish Swimming. In effect the financial “years” for accounting purposes will be (1 November 2016 to 31 October 2017 (12 months period) – financial year just ended). . 1 November 2017 to 31 March 2019 (17 months period). 1 April 2019 to 31 March 2020 (12 months period). There will be a 12 Months financial report (not a complete set of accounts) from 1 November 2017 to 31 October 2018 prepared for presentation at the February 2019 AGM.

Change the SASA membership year from 1 March to end February to be from 1 April to 31 March (effective from 1 April 2018)

Change the Scottish Swimming AGM from February to September each year (effective in 2020). Also to change all actions related to the AGM to a date in line with the revised AGM date. In effect the annual general meetings will be held on 24 February 2018 (12 months period) 23 February 2019 (12 months period) 19 September 2020 (19 months period)

Change to Scottish Swimming District AGM from November/December to May/June each year (effective in 2020) to align with the amended Scottish Swimming AGM. At the 2018 District AGMs the Districts will need to amend their governance documents to fit in with the revised Scottish Swimming AGM and Financial Year change (if the proposal is accepted). In effect the District annual general meetings will be held on November/December 2018 (12 months period) May/June 2020 (18 months period) This will require a change to their financial year to suit themselves. April to March would be in line with Scottish Swimming but may not suit their own timescales particularly if they prefer a May AGM.

The proposed changes will be effective immediately unless otherwise stated.


Proposal PC1 (being taken along with Resolution RA1 & Proposal PR1) “Amend paragraphs C3.3.4, C3.4.4, C5.2, C5.7, C5.14(a), C15(a), C7.1.5.1, C7.2.1, C7.3.1, C9.3.1, C9.7.2, C9.8.4 and C12.1 as detailed” C3.0 MEMBERSHIP and ANNUAL RETURNS C3.3 Affiliated Clubs

C3.3.4 Each Affiliated Club shall by the 30 April in each year, send to the Company an Annual Return of members names, certified as correct and signed by two executive officers of the Club.

C3.4 Affiliated Swim Schools C3.4.4 Each affiliated Swim School shall by the 30 April in each year, send to the Company an

Annual Return, certified as correct and signed by one executive officer of the Swim School. The Annual Return shall include all Members registered in accordance with Section C3.4.2. The annual Swim School affiliation fee to SASA must also be included in the Annual Return.

From 01 October 2019 the following will apply C5.2 The AGM will take place on one of the last two Saturdays in September or one of the first two

Saturdays in October, 12 months notice would be given. The venue shall be arranged by the Company.

From 01 October 2019 the following will apply C5.7 Clubs and Swim Schools must have affiliated to SASA, by not later than 1 June, failing which

they cannot take part.

From 01 October 2019 the following will apply C5.14 a) Nominations for Office and other appointments must be received by the Company not

later than 15 June prior to the AGM. b) Nominations for Office, as set out in Section C5.12, shall be submitted by SASA Districts,

in accordance with procedures in Sections C9.8.3 and C9.8.4.

From 01 October 2019 the following will apply C5.15 a) Proposed alterations to Governance Documentation and notices of motion must be

received by the Company not later than 1 June prior to the AGM. b) Proposed alterations to Governance Documentation and notices of motion may be

submitted by the SASA Council, SASA Life Members, an Affiliated Club, an Affiliated Swim School and Chairs of National Committees of the Company.

c) An alteration to Governance Documents shall take immediate effect unless otherwise decided by a simple majority.

From 01 October 2019 the following will apply C7.1.5 SASA Council Meetings

C7.1.5.1. The SASA Council shall meet at least three times per year. One of the meetings will be a joint meeting with the Company Board in June or July each year.

From 25 February 2018 the following will apply C7.2.1 The SASA President shall be elected for a term of one year, except at the February 2019

AGM when it will be for a period of 19 Months.

C7.3 SASA Vice Presidents

C7.3.1 One SASA Vice President shall normally be elected each year for a term of two years, subject to re-appointment at the Scottish Swimming AGM, and will normally be elected as the SASA President after the two year term. At the 2018 and 19 AGMs the terms will be 1 year & 1 year 7 months and 1 year 7 months & 1 year, respectively, giving a total term of 2 years 7 months.

From 30 June 2019 the following will apply C9.3.1 Each District shall hold an Annual General Meeting (AGM) in either the last 2 weeks in May

or the beginning of June. The date, time, venue and quorum shall be in accordance with District Governance Documentation.


From 30 June 2019 the following will apply C9.7.2 Those elected/appointed shall hold office for one year and be eligible for re-election, except

at the 2018 AGM when it will be for a period of 18 months. In the event of vacancies arising during the year, the vacancy may be filled by election or appointment at a subsequent District General or Delegates meeting. Subject to Section C9.7.5 all individuals elected or appointed as President, Vice President, Secretary, Treasurer or Convenor of a Committee must be a delegate or a District Life Member at the time of election or appointment.

From 30 June 2019 the following will apply C9.8.4 A District will nominate a SASA Vice President in accordance with the following criteria:

a) Nominations from Clubs and District Life Members shall be submitted to the appropriate District Secretary by 15 April. The District Executive may add other candidates and present the list of all candidates who satisfy the SASA Criteria to their District AGM for a candidate to be identified for notification to the Company by 1 June.

From 01 April 2018 the following will apply C12.1 The Financial Year of SASA shall end on 31 March each year.

Resolution RA1 (being taken along with Proposal PC1 & Proposal PR1)

“Amend paragraphs A2.2.1, A3.1.3.2.4 and A3.1.3.6.1(a), (b) & (c) as detailed”

From 01 October 2019 the following will apply A2.2.1 The Company Board shall meet at least six times a year at venues to be arranged by the

Company with the agreement of the Chair. One of the meetings will be a joint meeting with SASA Council in June or July each year.

From 01 August 2019 the following will apply A3.1.3.2.4 Each Committee shall provide a list of meeting dates for the following calendar year to the

Company by 31 July each year.

From 01 August 2019 the following will apply A3.1.3.6.1 National Discipline/Technical Committees shall have the following responsibilities in

addition to those detailed in their Regulations: a) Review annually and bring forward for the approval of Company Board amendments to

the regulations, for which they have responsibility, or confirm no change is required by 31 May each year, before promulgation of the regulations to the membership.

b) Submit an Annual Report to the Company by 31 July each year. c) Submit their nomination for Chair for the following year, to the Company, by 31 July

each year.

Proposal PR1 (being taken along with Proposal PC1 & Resolution RA1)

“Amend paragraphs R3.1.1, R3.1.4, R3.3.3, R3.4.2 and R3.6.1 as detailed”

From 01 April 2018 the following will apply R3.1.1 The Financial Year of Scottish Swimming shall end on 31 March each year.

From 01 August 2019 the following will apply R3.1.4 SASA District financial reports for the year, certified by auditors / examiners, shall be

submitted to the Company not later than 31 July each year.

R3.3 Membership Fees R3.3.3 The membership year runs from 1 April until 31 March inclusive.

A person seeking to become a SASA registered Member of an Affiliated Club in the Swimmer category as defined in the SASA Constitution Section C3.3.3(a) part way through the membership year shall be required to pay a fee in accordance with the criteria below. The date the membership form is signed is taken as the effective date of registering with Scottish Swimming for calculating the portion of the annual fee that is due.

Registering during April to September inclusive 100% of annual fee Registering during October to January inclusive 50% of annual fee Registering during February to March inclusive 25% of annual fee


From 01 August 2019 the following will apply R3.4.2 All fees other than those specified in Section R3.4.1 shall be recommended by the

appropriate National Committee, approved by the Company Board, by 31 July each year and shall be published in the Annual Guide and Information Booklet or an alternative publication as decided by the Company.

From 01 August 2019 the following will apply R3.6.1 All fines except those imposed by a Complaints Committee and/or an Appeal Committee in

accordance with Section R13.10, shall be recommended by the appropriate National Committee, approved by the Company Board by 31 July each year and shall be published in the Annual Guide and Information Booklet or an alternative publication as decided by the Company.

* * * * * * * * * * * * *

Proposal PC2 (two thirds majority required)

Proposed by John Mason, Stirling Swimming (Director Company Board) Seconded by Phyllis McLean, Life Member (Chair Synchronised Swimming Committee)

Briefing Note. This proposal is to take account of FINA’s decision to change “Synchronised Swimming” to be “Artistic Swimming” Scottish Swimming, along with several other federations, do not want to change from using the name “Synchronised Swimming” and start using the new term “Artistic swimming”. The Synchronised Swimming clubs also do not want to change their names. This proposal is to acknowledge FINA’s change and still allow Scottish Swimming to use the name “Synchronised Swimming” at an operational level.

“Amend paragraph C2.1(a) as detailed” C2.0 OBJECTIVES C2.1 The objectives of Scottish Swimming shall be to:

a) Advance the public participation in Aquatic Sports by promoting and managing the teaching, knowledge and practice of swimming, diving, high diving, open water swimming, water polo, artistic swimming (hereinafter referred to as synchronised swimming), life saving and masters swimming (collectively referred to hereinafter as "aquatic sports").

* * * * * * * * * * * * *


Proposed by John Rough, Perth City (SASA Council Member) Seconded by Derek McGown, East Kilbride (SASA Council Member)

Briefing Note. This proposal is to clarify the process to be followed by Districts when they receive an application by a Club to affiliate to the District as part of the process of affiliating to Scottish Swimming. The aim is to ensure a consistent and speedy approach across the Districts to respond to applications by a Club to affiliate.

“Amend paragraphs C10.1.2 as detailed” C10 CLUBS C10.1 Affiliation C10.1.2 District Executives shall confirm acceptance or rejection of an application by a Club to affiliate within

21 days. If an application is rejected the applying club must be informed of the reason and they have the right to appeal to Scottish Swimming, in accordance with Company Rules Sections R12 to R15.

* * * * * * * * * * * * *


Proposal PC4 (two thirds majority required) Proposed by Fiona Crawford, Kinross Otters (SASA Council Member) Seconded by Janice Morgan, City of Glasgow Swim Team (SASA Council Member)

Briefing Note. This proposal is to add a paragraph to the Life Membership section to cover the responsibility for removing Life Membership from a current Life Member. This has been introduced to clarify the process for good governance in case the need arises as in other sports and honour awards.

“Add in a new paragraph C11.2.7 as detailed”

C11.2 SASA Life Membership C11.2.7 In the event that a Life Membership should require to be removed from any recipient, SASA

Council will make the decision to rescind and notify the Company.

* * * * * * * * * * * * *


Proposed by Alan Anderson, Portobello ASC (Chair Water Polo Committee) Seconded by Paul Metcalfe, Dunfermline Water Polo Club, (National Water Polo Committee)

Briefing Note. The Water Polo Committee wish to change the age category for the Junior Water Polo of the Year Award to allow for flexibility of age criteria. The reason being - our junior water polo athletes highest target would be to play in the GB team at a European Championships and the LEN age group competition alternates every year between Under 17 and Under 19, this gives all athletes the opportunity to play at the top of the age group and one year younger than that over a 4 year period. So it becomes – 2017 & 2019 – Under 17, 2018 & 2020 – Under 19 The change from "Junior" to "Young" removes any pre-determined age criteria leaving the Water Polo Committee able to set the age criteria each year giving them maximum flexibility and also allowing for different age criteria for males and females if required.

“Amend section C11.4.3 as detailed” C11.4.3 Young Water Polo Player of the Year

C11.4.3.1 The Young Water Polo Player of the Year Trophy shall be awarded to the junior player who has done most to enhance or uphold the prestige of Scottish Water Polo during the year. The age criteria to be met by nominees will be set by the National Water Polo Committee each year.

* * * * * * * * * * * * *

Resolution RA2 (two thirds majority required)

Proposed by Moraig Macdonald, Perth City (SASA Council Member) Seconded by Derek McGown, East Kilbride (SASA Council Member)

Briefing Note. This proposal is to amend the terms for Company Board Directors following the introduction of a new Governance code introduced by UK Sport and Sport England. The new code details time limitations for Directors serving on a Board – the limit is nine years. To comply with this British Swimming, as part of their funding agreement with UK Sport, have adopted the new code and decided to implement a limitation of a maximum of two terms of four years. Scottish Swimming recognises that this is “best practise” and is also proposing to introduce similar limitations to the terms of office for our Company Board Chair and other Board Directors. British Swimming has also adopted a four year gap off the Board before someone can be reconsidered for a Board Director position and Scottish Swimming proposes that we should also adopt this as best practise. Finally we would like to allow the Board Appointments Panels (both the Chair of the Company Board and the Company Board Members panels) to be able to re-appoint a member (Chair of the Company Board and Company Board Members) for a second term of office, immediately after their current term, without the need to go through an open recruitment process.


“Amend paragraphs A2.1.2 and A2.1.4 as detailed.”

A2.1 Appointments A2.1.2 The Company Board Chair and the six other Board Directors (as in A2.1.1(i) a & b) shall be appointed

as per SASA Constitution Section C7.4, following an open recruitment process. a) The Company Board Chair can be re-appointed for a second consecutive term in office by the

unanimous agreement of the Chair of the Company Board Appointments Panel (SASA Constitution C7.4.1) without the need for an open recruitment process.

b) Company Board Directors can be re-appointed for a second consecutive term in office by the unanimous agreement of the Company Board Members Appointments Panel (SASA Constitution C7.4.2) without the need for an open recruitment process.

A2.1.4 The normal term of office for a non-executive member of the Company Board is four years. A member may only be appointed for two consecutive terms in any one capacity and a maximum of three consecutive terms in all capacities, subject to re-appointment after each term as per A2.1.2. A member, who has to retire from the Company Board for this reason may apply for a vacancy on the Company Board after an absence of four years from the Board.

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Proposal PR2 (simple majority required)

Proposed by Phyllis McLean, Life Member (Chair Synchronised Swimming Committee) Seconded by Alan Anderson, Portobello ASC (Chair Water Polo Committee)

Briefing Note. At the 2017 AGM a rule change was introduced to allow for the setting up on a Composite Team for Synchronised Swimming clubs to allow them to compete together. Unfortunately this did not work out as intended in reality because some of the Synchro “Clubs” were sections of other clubs and not clubs in their own right and thus were unable to join the composite team. This proposal was accepted on the proviso that the Company would further review the situation and bring back more suitable proposals to the 2018 AGM. The Editorial Board consulted the Water Polo committee into how they used their “Combined Team” Company rules and have amended them to suit their requirements and also Synchronised Swimming and have merged them with the current rules for competition teams used by Masters. At the same time the rules have been updated to make the operation by the National Committees and the maintenance of the Combined Teams membership by Scottish Swimming simpler. The main change is that once the initial approval has been granted the Combined teams will be able to operate subject to an annual ratification by the Company Board as part of the membership renewal process. Please note that Masters and Water Polo already have Combined Teams (Masters being renamed from a Competition Team) in operation and will not need to reapply for a Combined Team to be set up.

“Amend Paragraph R3.4.1(f) as detailed “Replace Paragraph R5.1.5(c) as detailed “Replace Section R5.5 as detailed”

R3.4 Other Fees R3.4.1 The following fees shall be agreed at each Scottish Swimming AGM and shall be published in

the Annual Guide and Information Booklet or an alternative publication as decided by the Company. The fees shall be collected by the Company. f) Combined Teams

R5.1.5 In Water Polo the following shall apply: c) A Water Polo player may play for their second claim club in any Scottish competition, if the first

claim club does not enter a team into a particular age group.

R5.5 Combined Teams R5.5.1 General. R5.5.1.1 Masters, Synchronised Swimming and Water Polo Disciplines may apply for a Combined

Team to take part in events. a) For Masters in events outwith the UK b) For Synchronised Swimming and Water Polo in events outwith Scotland.


R5.5.1.2 Application to establish a Combined Team shall be made to the Company by the Chair of the relevant National Committee. The application must state the reason that a Combined Team is required to be set up for the Discipline and must be accompanied by the appropriate fee.

R5.5.1.3 Once a Combined team has been established for a Discipline it will continue to operate subject to annual review by the Company Board.

R5.5.1.4 Membership of an Affiliated Club is a prerequisite of membership of a Combined Team. R5.5.1.5 Combined Teams cannot compete at a competition where a Scottish National team is taking

part. R5.5.1.6 Competitors representing a Combined Team cannot also represent their registered club in the

same competition. R5.5.1.7 Combined Teams are not entitled to have delegates at SASA, Company or District meetings. R5.5.1.8 Combined Teams shall have no benefits other than being able to compete as a Team. R5.5.1.9 Before taking part in a competition the National Committees must ensure that Scottish

Swimming is informed of all the swimmers competing as part of the Combined Team. R5.5.2 Masters R5.5.2.1 Two or more Clubs can be part of a Masters Combined Team for the purpose of competing at

a single Masters competition organised by LEN or FINA subject to the approval of the Chair of the National Masters Committee.

R5.5.2.2 Any Scottish Masters individuals records established under a Combined Team will be recorded under the Combined Team name. No Combined Team relay times can be recognised as Scottish Masters relay records.

R5.5.3 Synchronised Swimming R5.5.3.1 A Synchronised Swimming Combined Team may compete in Synchronised Swimming

competitions taking place outwith Scotland. The National Synchronised Swimming Committee is responsible for the Combined Team.

R5.5.4 Water Polo R5.5.4.1 A Water Polo Combined Team may compete in Water Polo competitions taking place outwith

Scotland. The National Water Polo Committee is responsible for keeping control of the membership of the Combined Team and which competitions and/or leagues that the members take part in.

* * * * * * * * * * * * *


Proposed by Les Rodger, Aquanauts Livingston ASC (Chair Open Water Committee) Seconded by Ralph Payne, Life Member (Open Water Committee Member)

Briefing Note. This change is to amend the minimum age eligibility rule for Open Water Swimming. The minimum age for the Scottish Swimming participation events (“Come and Try”) has been set at 10 years so swimmers can start then but find that there is no outlet within Scottish Swimming for two years and move to other sports. Also, the 12 years limit was set for Open Water when the swimmers did not have wetsuits. The Open Water committee propose that the age limit is reduced to 10 (on last day of competition) subject to distance limits. They further propose to transfer the distance limits to their regulations which would still need Company Board approval before amended. The Company Board approved the distance limits for the Open Water regulations at their meeting on 12 November, subject to this proposal being passed. The limits were:- OW2.2.2 For swimmers of age 12 years and less, the maximum swim distances permissible are as follows:

Age (at year end) FINA Byelaws regarding open water swimwear apply Non-wetsuit events

10 500m Not permitted

11 1km Not permitted

12 2km 1km

“Amend paragraph R5.4.3 as detailed”

R4.4 Licensed/Accredited Meet R4.4.5 The minimum age for Open Water athletes is as follows

a) 10 years on the last day of competition where FINA By Laws regarding open water swimwear are applied.

b) 12, age defined as at 31 December, for non-wetsuit events



Proposed by Durno Jessimam, Alford Otters Seconded by Anne Hendry, Stonehaven ASC

Briefing Note. This change in wording is just to reflect the change in the “Change of 1st or 2nd Claim Club” that has evolved with the introduction of the online system. There is no change to the system.

“Amend paragraph R5.2.1 and R5.2.2 as detailed” R5.2 Change of 1st or 2nd Claim Club R5.2.1 An individual wishing to change their 1st or 2nd Claim Club must complete the appropriate form and

obtain the consent of the Secretaries, or other Club Officers, of the clubs involved. R5.2.2 An individual shall be entitled to obtain the consent of a club secretary (or other Club Officer) or a

reason for refusal within 14 days of the request being made. a) If no response is received by the individual within 14 days the individual can compete as

unattached as per R5.2.5. b) If no response is received by the individual within 28 days the individual can compete for their new

Club, provided they are not in breach of Sections R5.1.4, R5.1.5, R5.1.6 or R5.2.5.

* * * * * * * * * * * * *


Proposed by Blair Prentice, Life Member (Chair Editorial Board) Seconded by Anne Hendry, Stonehaven ASC (Editorial Board)

Briefing Note. This change in wording is just to clarify that any change to the Clubs who make up a Composite Team requires approval of the Company. This includes new clubs being added to the Composite Team or any of the current Clubs leaving the Composite Team. Effectively any change in the Clubs dissolves the Composite team and requires a new application to be submitted to the Company. There is no change to the actual process,

“Amend paragraph R5.4.3 as detailed” R5.4 Composite Teams R5.4.3 Application for a licence to establish a composite team shall be made to the Company with a copy to

the appropriate District Secretary. The application must be accompanied by the Constitution of the Composite Team and the appropriate fee. Any change to the Clubs which are members of the Composite Team requires a new application to be submitted to the Company.

* * * * * * * * * * * * *


ITEM 10 MATTERS THE SASA NEEDS TO CONSIDER AS SOLE MEMBER OF THE COMPANY

None

NOTICES OF MOTION ITEM 11

None

APPOINTMENT OF MEMBERS OF SASA COUNCIL ITEM 12

Council

President Alison Low All Districts

Vice President Moraig Macdonald All Districts

Vice President Ian Fleming All Districts

District Reps Richie Metcalfe East District

Les Rodger East District

Fiona Crawford Midland District

John Rough Midland District

Durno Jessiman North District

Helen Smith North District

Janice Morgan West District

Derek McGown West District

Company Chair Maureen Campbell Chair

NOMINATIONS FOR MEMBERS OF NATIONAL COMMITTEES ITEM 13

All National Chairs and Staff Nominees are listed for information only.

Diving Committee

Chair Allan Reid

Clubs:- Aberdeen Diving Club Judy Wardlaw

Ayr Diving Club Peter Smith

Dundee City Aquatics Kay Neale

Edinburgh Diving Club Vicki Tomlinson

Events Co-ordinator Sean McCormack

Technical Officials Co-ordinator Jane Ogden

Staff Nominee Sharon MacDonald

Masters Swimming Committee

Chair Eddie Riach

Committee:- East Fiona McEwan

Midland Jane Grant

North Andy Wheeler

West Graeme Schreiber

Events Co-ordinator Margaret Riach

Technical Officials Co-ordinator Vacancy

Staff Nominee Sharon MacDonald


Open Water Committee

Chair Les Rodger

Committee:- East Vacancy

Midland Vicky Taylor

North Donna Lawrie

West Nicole Simpson

Squad/Team Manager Richard Collins

Events Co-ordinator Kirsty Ewen

Technical Officials Co-ordinator Ralph Payne

Health & Safety Co-ordinator Jim Gallacher

Staff Nominee Colleen Blair

STO Committee

Chair Neil Valentine

Committee:- East Alistair Shields

Midland Richard Allan

North James Scott

West Jean King

Elected Member Alison Finlayson

Elected Member George Lawrie

Staff Nominee Sean Dawson

Swimming Committee

Chair Vacancy

Committee:- East Andra Laird

Midland David Haig

North Keith Thomson

West John Deans

National Championships/Events Convenor Margaret Riach

Technical Officials Rep Neil Valentine

BSCA Rep Andrew Addison

Staff Nominee Ally Whike

Synchronised Swimming Committee

Chair Phyllis McLean

Clubs:- Clydebank ASC Susan Anderson

Edinburgh Synchro SC Margo Wimberley

Fife SSC Irene Glen

Kirkintilloch & Kilsyth ASC Amanda Davidson

Nairn SSC Sharon Hamilton

North Ayrshire ASC Emma Miller

Events Co-ordinator Elizabeth Bowman

Technical Officials Co-ordinator(s) Elizabeth Bowman

Margo Wimberley

Staff Nominee Sarah Pryde-Smith

Water Polo Committee

Chair Alan Anderson

A representative from each club

Events Co-ordinator Vacancy

Technical Officials Co-ordinator Vacancy

Finance Co-ordinator Andy Gray

Staff Nominee Neal Rayner

Coaches Technical Panel

Chair (sportscotland) Phil Reid

sportscotland Partnership Manager As above


East Coach Kostas Kalitsas Midland Coach Ann Dickson

North Coach Gregor McMillan

West Coach Ian Wright

Coach Brad Hay

Coach Mat Trodden

Performance Director Ally Whike

National Coach Alan Lynn

Staff Nominee Shona McCallum

CONFIRMATION OF APPOINTMENTS ITEM 14

APPOINTMENTS AT AGM

Independent Examiners: Walton Kilgour

Honorary Legal Adviser: Harper Macleod

Honorary Medical Adviser: Dr Carrie McCrea

FOR INFORMATION BRITISH SWIMMING JUDICAL PANEL MEMBERS

Judicial Panel:- Allan Fletcher

Elizabeth Stewart

Margaret Somerville

Appeal Panel: Doris Mair

Appointments Panel: Blair Prentice

AGENDA, BUSINESS DOCUMENT & ANNUAL REPORTS · Confirmation of Appointments 14 ... Congratulations...

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