AGENDA BOARD OF SUPERVISORS

AGENDA

BOARD OF SUPERVISORS

August 3, 2021 5:00 PM

Room 1284-County Board Room

Government Center - 1101 Carmichael Road, Hudson, Wisconsin

CALL TO ORDER

INVOCATION OR MOMENT OF SILENCE-FATHER JOHN GERRITTS, ST. PATRICK'S CHURCH

PLEDGE ALLEGIANCE TO THE FLAG

ROLL CALL

PUBLIC COMMENT

CONSENT AGENDA

(Unless separation of an item is requested, all will be adopted in one motion.)

1. Minutes of Previous Meeting

1. July 6, 2021 5:00 PM

2. Date of Next Meeting-September 7, 2021 5:00 PM

3. Rezonings

4. Alterations of County Supervisor District Lines Due to Annexations

5. Appointments

6. Approval of Amendments to Town Zoning Ordinances

7. Any Other Item Deemed Routine by the County Board Chair

PRESENTATIONS OR RECOGNITIONS

COUNTY ADMINISTRATOR'S REPORT

1. Financial Report for June 2021

BUSINESS

1. Resolution Supporting WDNR Notice of Decision Grant Application

2. Resolution Updating Personnel Policies

3. Resolution Declaring an Emergency - Severe Storm/Tornado

ANNUAL DEPARTMENT REPORTS

1. Highway Department Annual Report - Robbie Krejci

2. Register of Deeds Annual Report - Beth Pabst

3. County Veterans' Service Office Annual Department Report - Phillip Landgraf

REQUEST FOR FUTURE AGENDA ITEMS

COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS

ANNOUNCEMENTS

ADJOURNMENT

MINUTES

BOARD OF SUPERVISORS

July 6, 2021 5:00 PM

Room 1284-County Board Room

Government Center - 1101 Carmichael Road, Hudson, Wisconsin

CALL TO ORDER

INVOCATION OR MOMENT OF SILENCE-REVEREND DAWN JEFFERS RAMSTAD FROM HUDSON

UNITED METHODIST CHURCH

PLEDGE ALLEGIANCE TO THE FLAG

ROLL CALL

Attendee Name Organization Title Status Arrived

Ed Schachtner St. Croix County Supervisor Present

Shawn Anderson St. Croix County Supervisor Present

Bob Long St. Croix County Supervisor Present

Cathy Leaf St. Croix County Supervisor Present

Carah Koch St. Croix County Supervisor Present

Tim Hall St. Croix County Supervisor Present

Paul Berning St. Croix County Supervisor Present

Richard Ottino St. Croix County Supervisor Present

Bob Feidler St. Croix County Supervisor Excused

Dave Ostness St. Croix County Supervisor Present

Scott Counter St. Croix County Supervisor Present

Daniel Hansen St. Croix County Supervisor Present

Scottie Ard St. Croix County Supervisor Present

Greg Tellijohn St. Croix County Supervisor Present

David Peterson St. Croix County Chair Present

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Paulette Anderson St. Croix County Supervisor Present

Judy Achterhof St. Croix County Supervisor Present

Shelly Tomtschik St. Croix County Supervisor Present

William Peavey St. Croix County Vice Chair Present

PUBLIC COMMENT

Carol Ivance - COVID

CONSENT AGENDA

(Unless separation of an item is requested, all will be adopted in one motion.)

RESULT: APPROVED [UNANIMOUS]

MOVER: Scottie Ard, Supervisor

SECONDER: Dave Ostness, Supervisor

AYES: Ed Schachtner, Shawn Anderson, Bob Long, Cathy Leaf, Carah Koch,

Tim Hall, Paul Berning, Richard Ottino, Dave Ostness, Scott Counter,

Daniel Hansen, Scottie Ard, Greg Tellijohn, David Peterson, Paulette

Anderson, Judy Achterhof, Shelly Tomtschik, William Peavey

EXCUSED: Bob Feidler

1. Minutes of Previous Meeting

1. June 1, 2021 5:00 PM

2. Date of Next Meeting-August 3, 2021 5:00 PM

3. Rezonings

4. Alterations of County Supervisor District Lines Due to Annexations

1. Resolution Approving Alteration of Supervisory District Boundary - Town of Somerset

(Melvin - 7 Acres)

5. Appointments

1. County Administrator Appointment of Amy Schneider to the Council on Aging and

Disabilities to Fill a Vacant Term Expiring April 2022

6. Approval of Amendments to Town Zoning Ordinances

7. Any Other Item Deemed Routine by the County Board Chair

PRESENTATIONS OR RECOGNITIONS

COUNTY ADMINISTRATOR'S REPORT

1. Financial Report May 2021

Review of finance reports by County Administrator Ken Witt. Witt summarized the status of

the state budget and redistricting. Last month there was a request to place a personnel

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issue on the County Board agenda. Witt explained personnel issues are addressed by the

County Administrator. Upcoming Committee of the Whole meetings are July 27th to wrap-

up Strategic Planning and July 28th to discuss ARPA funds. The Committee of the Whole

will meet in August to review Capital Improvement Projects (CIP).

RESULT: DISCUSSED

BUSINESS

1. Amendment to Chapter 79 All-Terrain and Utility Terrain Vehicle Route Ordinance

Vice-Chair Peavey explained the ordinance amendment.

RESULT: ENACTED [UNANIMOUS]

MOVER: William Peavey, Vice Chair

SECONDER: Scott Counter, Supervisor






2. Resolution Updating Personnel Policies

Supr. Long summarized the proposed changes.

RESULT: ADOPTED [UNANIMOUS]

MOVER: Bob Long, Supervisor

SECONDER: Scottie Ard, Supervisor






3. Resolution Supporting Medicaid Expansion Proposed in the 2021-2023 Governor's Budget

Supr. Ostness and Economic Support Administrator Ronda Brown summarized the

resolution. Discussion regarding the need to expand Medicaid in Wisconsin to help people.

RESULT: ADOPTED [15 TO 3]

MOVER: Dave Ostness, Supervisor

SECONDER: Cathy Leaf, Supervisor

AYES: Ed Schachtner, Cathy Leaf, Carah Koch, Tim Hall, Richard Ottino, Dave

Ostness, Scott Counter, Daniel Hansen, Scottie Ard, Greg Tellijohn,

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David Peterson, Paulette Anderson, Judy Achterhof, Shelly Tomtschik,

William Peavey

NAYS: Shawn Anderson, Bob Long, Paul Berning


4. Resolution In Support For Upholding Transparency In Renewable Energy Development

Chair Peterson explained this resolution did not go to committee before this meeting due

to time constraints. He allowed this resolution to be placed on the agenda for

consideration by the County Board. A motion to suspend the rules to bring it to the floor

requires a two-thirds vote. Motion by Supr. Ard, 2nd by Supr. Tomtschik to suspend the

rules. Passed: Yes-12; No-6 (Nays: S. Anderson, Koch, Hall, Hansen, Tellijohn, Peavey)

Motion by Supr. Ard, 2nd by Supr. Ostness to approve the resolution. Vice-Chair

Peavey expressed concerns regarding the lack of information and would rather this

matter be referred to a committee and also hear from energy companies in the county.

Supr. Ard explained resolution asks the legislature to revisit the renewable energy

development consistency across the State of Wisconsin. Motion by Vice-Chair Peavey,

2nd by Ottino to refer this matter to the appropriate committee to be referred by Chair

Peterson. Chair Peterson recommended referral to the Community Development

Committee.

RESULT: REFERRED BACK TO COMMITTEE [17 TO 1] Next: 7/19/2021 5:00

PM



Daniel Hansen, Greg Tellijohn, David Peterson, Paulette Anderson,

Judy Achterhof, Shelly Tomtschik, William Peavey

NAYS: Scottie Ard


ANNUAL DEPARTMENT REPORTS-NONE

REQUEST FOR FUTURE AGENDA ITEMS

COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS

ANNOUNCEMENTS

ADJOURNMENT

5:47 PM

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County Administrator'sFinancial Report June 2021

Print Date July 19, 2021

FY20 FY20 FY21 FY21 Percent

Total Thru Jun Budget YTD Balance Remaining

REVENUESAdministrative Revenues

110 General 0000 Default 1,849,827 594,179 0 203,275 -203,275 -

110 General1110 County Board & Committees/Commissions 165,128 82,564 165,426 82,713 82,713 50.00%

110 General 1320 Corporation Counsel 597,597 298,269 619,691 309,176 310,515 50.11%

110 General 1410 Administrator 378,830 149,974 452,115 225,854 226,261 50.05%

110 General 1420 County Clerk 255,365 125,101 316,379 134,538 181,840 57.48%

110 General1421 County Clerk Dog Fund 0 - 0 - - -

110 General 1430 Human Resources 532,510 266,255 547,117 273,558 273,558 50.00%

110 General 1440 Elections 137,344 65,329 68,550 41,725 26,825 39.13%

110 General1450 Information Technology 2,269,403 1,123,510 2,326,359 1,170,322 1,156,037 49.69%

110 General 1510 Finance 729,545 358,904 749,724 368,651 381,073 50.83%

110 General 1520 County Treasurer 526,805 306,102 405,369 299,492 105,878 26.12%

110 General 1610 Facilities 2,554,462 976,404 1,903,930 947,355 956,575 50.24%

110 General 5110 Library 1,122,941 561,471 1,136,586 568,293 568,293 50.00%

115 Contingency 1010 Unallocated 50,000 25,000 100,000 50,000 50,000 50.00%

295 Dog License All Cost Centers 20,873 15,622 20,000 14,610 5,390 26.95%

Debt Service Funds All Cost Centers 8,659,133 5,365,567 6,087,620 2,715,310 3,372,310 55.40%

Internal Service Funds All Cost Centers 12,385,630 6,341,911 12,185,000 6,511,425 5,673,575 46.56%Subtotal Administrative Revenues 32,235,392 16,656,160 27,083,866 13,916,298 13,167,568 48.62%

Community Development Revenues

110 General 1710 Register of Deeds 821,682 364,018 474,953 491,003 -16,050 -3.38%

110 General 3600 Sanitation 74,400 21,708 69,290 26,528 42,763 61.72%

110 General 5400 Recreation Facilities 80,000 40,000 85,000 42,500 42,500 50.00%

110 General 5620 UW Extension 255,719 128,861 270,777 130,419 140,358 51.84%

110 General 6400 Zoning Dept 1,878,547 921,474 1,912,093 993,761 918,333 48.03%

110 General6700 Economic Development Corp 117,000 58,500 117,000 58,500 58,500 50.00%

120 Parks All Cost Centers 1,426,457 780,956 808,241 571,417 236,824 29.30%

125 Recycling All Cost Centers 216,396 196,902 222,328 209,140 13,188 5.93%

130 Land and Water Conservation All Cost Centers 726,095 173,984 819,832 180,549 639,283 77.98%

250 Land Records Retained Fees All Cost Centers 266,376 90,016 246,001 143,236 102,765 41.77%

270 Pesticide Training All Cost Centers 954 890 0 83 -83 -

410 SCRCP Capital Project All Cost Centers 0 - 0 - - -Subtotal Community Development Revenues 5,863,626 2,777,308 5,025,515 2,847,136 2,178,379 43.35%

Health and Human Services Revenues

225 Health and Human Services 4110 Public Health 2,668,443 721,964 1,873,422 1,223,706 649,716 34.68%

225 Health and Human Services 4310 Behavioral Health 4,799,910 1,756,022 4,968,213 2,025,242 2,942,971 59.24%

225 Health and Human Services 4320 CCS 4,468,076 973,408 6,056,822 911,248 5,145,575 84.96%

225 Health and Human Services 4410 Economic Support 1,324,470 377,935 1,244,074 279,793 964,281 77.51%

225 Health and Human Services 4510 Children Services 5,354,519 2,269,187 5,584,928 2,306,319 3,278,610 58.70%

225 Health and Human Services4610 Aging & Disability Resource Center 2,378,603 919,092 2,064,160 939,098 1,125,063 54.50%

225 Health and Human Services4920 Health & Human Services Administration 1,534,627 551,825 1,783,597 661,249 1,122,348 62.93%

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225 Health and Human Services 4210 Skilled Nursing Facility 16,238 - 0 - - -

610 Health Center Campus 4210 Skilled Nursing Facility 5,179,011 2,487,940 5,722,476 2,011,272 3,711,204 64.85%

610 Health Center Campus4230 Kitty Rhoades (Dementia) 120,886 76,035 990,589 - 990,589 100.00%

610 Health Center Campus 4240 Orchard View 1,060,653 418,338 1,868,884 597,937 1,270,947 68.01%

110 General 4710 Veterans Services 288,196 147,696 292,009 151,504 140,504 48.12%

Subtotal HHS Revenues 29,193,632 10,699,441 32,449,174 11,107,367 21,341,807 65.77%

Transportation Revenues

650 Highway All Cost Centers 18,622,152 6,577,334 18,099,479 7,617,621 10,481,859 57.91%Subtotal Transportation Revenues 18,622,152 6,577,334 18,099,479 7,617,621 10,481,859 57.91%

Public Protection Revenues

110 General 1210 Circuit Court 1,119,701 551,193 1,049,583 527,241 522,342 49.77%

110 General 1220 Clerk of Courts 1,872,857 840,522 1,789,974 858,428 931,546 52.04%

110 General 1240 Medical Examiner 374,786 164,210 386,497 193,853 192,644 49.84%

110 General 1250 Justice Services 158,197 38,912 316,958 113,088 203,870 64.32%

110 General 1310 District Attorney 1,218,711 514,281 1,235,834 538,412 697,422 56.43%

110 General 1330 Child Support 692,999 133,554 775,081 183,757 591,324 76.29%

110 General 2110 Law Enforcement 7,818,554 3,812,760 7,973,078 3,883,151 4,089,928 51.30%

110 General2700 Correction and Detention 4,568,067 2,117,351 4,363,683 2,191,627 2,172,056 49.78%

110 General2510 Emergency Management 180,159 35,138 167,034 44,332 122,702 73.46%

110 General2600 Emergency Communication 2,257,467 1,122,875 2,341,266 1,177,096 1,164,169 49.72%

280 Jail Improvement All Cost Centers 345,251 32,153 0 31,056 -31,056 -

285 K-9 All Cost Centers 21,335 3,125 0 13,052 -13,052 -

286 Drug Task Force All Cost Centers 33,379 11,026 0 31,225 -31,225 -

287 County Drug Fund All Cost Centers 12,215 5,157 0 2,712 -2,712 -

290 Stop Drug All Cost Centers 6,600 - 0 6,500 -6,500 -Subtotal Public ProtectionRevenues 20,680,279 9,382,256 20,398,987 9,795,529 10,603,458 51.98%

Total Revenues 106,595,082 46,092,498 103,057,022 45,283,951 57,773,071 56.06%

EXPENSESAdministrative Expenses

110 General 1010 Unallocated 2,271,999 -1 0 0 0 -

110 General1110 County Board & Committees/Commissions 139,909 66,707 165,426 69,776 95,650 57.82%

110 General 1320 Corporation Counsel 592,712 262,552 619,691 243,663 376,028 60.68%

110 General 1410 Administrator 384,473 96,422 452,115 101,607 350,508 77.53%

110 General 1420 County Clerk 298,217 137,276 316,379 141,997 174,382 55.12%

110 General 1430 Human Resources 479,873 146,627 547,117 132,863 414,254 75.72%

110 General 1440 Elections 123,133 59,074 68,550 31,833 36,717 53.56%

110 General1450 Information Technology 2,106,973 1,194,638 2,326,359 1,270,584 1,055,775 45.38%

110 General 1510 Finance 723,867 240,544 749,724 228,237 521,487 69.56%

110 General 1520 County Treasurer 351,649 158,694 405,369 171,283 234,087 57.75%

110 General 1610 Facilities 2,508,359 971,651 1,903,930 936,669 967,261 50.80%

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110 General 4100 Public Health Services 0 0 0 - - -

110 General 4200 Health Care Campus 0 - 0 - - -

110 General4300 Mental Health Services 0 0 0 - - -

110 General 4600 Aging 0 - 0 - - -

110 General4900 Other Health and Human Services 0 0 0 - - -

110 General 5110 Library 1,124,764 1,124,764 1,136,586 1,136,588 -2 0.00%

115 Contingency 1010 Unallocated 53,742 445 100,000 - 100,000 100.00%

295 Dog License All Cost Centers 30,394 26,107 20,000 7,485 12,515 62.57%

Debt Service Funds All Cost Centers 8,692,350 7,860,409 6,087,620 5,304,927 782,693 12.86%

Internal Service Funds All Cost Centers 13,315,050 5,417,023 12,185,000 4,433,669 7,751,331 63.61%Subtotal Administrative Expenses 33,197,464 17,762,932 27,083,866 14,211,180 12,872,686 47.53%

Community Development Expenses

110 General 1710 Register of Deeds 399,461 195,718 474,953 196,022 278,931 58.73%

110 General 3600 Sanitation 80,460 - 69,290 3,555 65,735 94.87%

110 General 5200 Park Properties 43 - 0 - - -

110 General 5400 Recreation Facilities 60,000 - 85,000 85,000 0 0.00%

110 General 5620 UW Extension 210,644 106,460 270,777 135,487 135,290 49.96%

110 General6100 Resources Land & Water Conservation 0 - 0 - - -

110 General 6300 Planning 901 901 0 701 -701 -

110 General 6400 Zoning Dept 1,658,491 837,957 1,912,093 844,721 1,067,373 55.82%

110 General6700 Economic Development Corp 128,489 57,751 117,000 58,169 58,831 50.28%

120 Parks All Cost Centers 756,913 319,441 808,241 334,426 473,815 58.62%

125 Recycling All Cost Centers 243,079 45,713 222,328 160,915 61,413 27.62%

130 Land and Water Conservation All Cost Centers 829,126 236,144 819,832 375,564 444,268 54.19%

250 Land Records Retained Fees All Cost Centers 179,879 109,420 246,001 128,628 117,372 47.71%

270 Pesticide Training All Cost Centers 0 - 0 320 -320 -

410 SCRCP Capital Project All Cost Centers 342,610 348,031 0 - - -Subtotal Community Development Expenses 4,890,096 2,257,537 5,025,515 2,323,508 2,702,007 53.77%

Health and Human Services Expenses

225 Health and Human Services 4110 Public Health 2,045,258 766,313 1,873,422 982,028 891,394 47.58%

225 Health and Human Services 4310 Behavioral Health 4,612,079 2,184,179 4,968,213 2,415,807 2,552,406 51.37%

225 Health and Human Services 4320 CCS 4,310,979 1,845,593 6,056,822 2,090,108 3,966,714 65.49%

225 Health and Human Services 4410 Economic Support 1,107,169 486,363 1,244,074 541,419 702,654 56.48%

225 Health and Human Services 4510 Children Services 5,691,454 2,568,123 5,584,928 2,711,294 2,873,634 51.45%

225 Health and Human Services4610 Aging & Disability Resource Center 2,021,809 922,112 2,064,160 936,019 1,128,141 54.65%

225 Health and Human Services4920 Health & Human Services Administration 2,059,972 1,048,909 1,783,597 997,019 786,578 44.10%

225 Health and Human Services 4210 Skilled Nursing Facility 0 - 0 - - -

610 Health Center Campus 4210 Skilled Nursing Facility 5,343,621 2,626,377 5,722,476 2,136,504 3,585,972 62.66%

610 Health Center Campus4230 Kitty Rhoades (Dementia) 183,170 173,214 990,589 7,450 983,139 99.25%

610 Health Center Campus 4240 Orchard View 1,419,091 591,112 1,868,884 733,767 1,135,117 60.74%

110 General 4710 Veterans Services 260,252 120,261 292,009 125,300 166,708 57.09%

Subtotal HHS Expenses 29,054,854 13,332,557 32,449,174 13,676,716 18,772,458 57.85%

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Transportation Expenses

650 Highway All Cost Centers 18,062,259 5,808,953 18,099,479 6,175,980 11,923,499 65.88%Subtotal Transportation Expenses 18,062,259 5,808,953 18,099,479 6,175,980 11,923,499 65.88%

Public Protection Expenses

110 General 1210 Circuit Court 955,708 444,919 1,049,583 453,427 596,156 56.80%

110 General 1220 Clerk of Courts 1,676,815 743,964 1,789,974 811,487 978,487 54.66%

110 General 1240 Medical Examiner 323,345 123,663 386,497 181,130 205,367 53.14%

110 General 1250 Justice Services 227,262 102,413 316,958 121,280 195,677 61.74%

110 General 1310 District Attorney 1,205,245 561,271 1,235,834 545,482 690,352 55.86%

110 General 1330 Child Support 728,379 329,242 775,081 342,395 432,685 55.82%

110 General 2110 Law Enforcement 7,531,550 3,469,547 7,973,078 3,836,474 4,136,605 51.88%

110 General2700 Correction and Detention 4,317,709 1,854,200 4,363,683 2,002,683 2,361,000 54.11%

110 General2510 Emergency Management 169,208 67,651 167,034 71,139 95,895 57.41%

110 General2600 Emergency Communication 2,039,335 978,637 2,341,266 1,124,336 1,216,930 51.98%

280 Jail Improvement All Cost Centers 413,201 - 0 - - -

285 K-9 All Cost Centers 34,943 2,626 0 22,788 -22,788 -

286 Drug Task Force All Cost Centers 45,442 12,405 0 18,364 -18,364 -

287 County Drug Fund All Cost Centers 1,271 1,038 0 17,967 -17,967 -

290 Stop Drug All Cost Centers 10,155 - 0 - - -Subtotal Public ProtectionExpenses 19,679,567 8,691,576 20,398,987 9,548,952 10,850,035 53.19%

Total Expenses 104,884,240 47,853,554 103,057,022 45,936,336 57,120,686 55.43%

Report Total 1,710,841 -1,761,056 0 -652,385 - -

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2021 St. Croix County Capital Improvement Plan Project StatusReport Dated: June 30, 2021

Year Prior Prior Years 2021 2021 RemainingRevenues: Budgets Actual Budget YTD Balance

Property/Asset Sales 1,575,112 50,000 1,435,470 Grants/Other Govts 1,900,000 845,000 -

Bonds & Interest - - - Total Revenues 3,475,112 895,000 1,435,470

Expenses:General Public Buildings

7140 10001 2021 Building Remodeling 80,000 56,224 23,7767140 10005 2021 Equipment/Furniture 65,000 98,200 (33,200)7140 10006 2021 HVAC Replacement 125,000 17,333 107,6677140 10049 2021Elevator Equipment Update to Government Center 155,000 87,691 67,3097140 10051 2021 Parking Lot patch and seal, Hudson then NR 45,000 1,334 43,6667140 10068 2019 GC Retro-Comm/HVAC Controls and Equip 2,743,046 1,558,111 112,964 1,071,9717140 10073 2021 Construction of Room for Medical Examiner 120,000 120,0007140 10087 2021 Lodox and Upgrade Suite 500,000 500,0007140 10105 2021 Government Center Additions 175,000 7,431 167,569

Information Technology7150 10002 2021 IT Recurring Projects 150,000 150,000 Closed7150 10094 2020 Circuit Court Electronic Equipment Upgrade 200,000 201,303 60,000 6,926 51,771

Health & Human Services7160 10057 2019 Senior Centers Kitchen Upgrade 36,000 11,397 6,000 4,896 25,7077160 10090 2021 HHS 3 Office Build Outs 8,600 8,6007160 10091 2021 HCC Patient Lifts 8,900 8,9007160 10092 2021 HCC Neighborhood Dishwashers 7,000 7,609 Closed7160 10096 2021 Service Center Speaker System 20,000 20,000

Public Protection7210 10000 2021 Squad Cars 350,000 233,827 116,1747210 10029 2021 Computer Forensic Upgrade 8,500 888 7,6127210 10059 2019 Jail Upgrade 5,312,698 5,088,564 189,837 34,2987210 10061 2020 Public Safety Records Management Sytem 600,000 406,547 120,731 72,7227260 10024 2015 Phase II Radio System Upgrade 8,644,247 8,501,296 16,097 126,8547260 10042 2021Emergency Communitcations Command Vehicle 500,000 149,701 350,299

Transportation Cost Pools7320 10003 2021 ADRC - Site Transportation Vehicles 25,000 25,0007320 10004 2021 Vehicle Replacement 250,000 123,787 126,213

Parks7620 10008 2018 Park Facilities for property St. Croix River 110,000 73,440 17,538 19,0227620 10009 2018 Park Facilities for new property Bass Lake 110,000 68,830 15,967 25,2037620 10010 2018 Replace Glenn Hills Picnic Area Shelter 120,000 86,000 35,742 (1,742)7620 10019 2020 Homestead Park Entrance Station 85,000 269,828 435,000 269,839 (19,667)7620 10022 2017 Bike/Pedestrian Plan Implementation 100,000 9,754 4,239 86,0077620 10035 2020 Parks Equipment 15,000 18,000 15,000 18,0007620 10036 2020 Reconstruct County Park Driveways/Parking 50,000 38,036 1,600 10,3647620 10074 2021New Glen Hills Caming Area w/support facilities 80,000 80,0007620 10075 2021Bike Ped Plan SCRC Loop Trail to Willow River State Park Connection 660,000 11 659,9897620 10076 2019 Glen Hills Camping Cabins - Pilot Project 70,000 31,149 18,999 19,8527620 10097 2021 Lake Mallalieu and Glen Hills Dam Repairs 35,000 35,000

Total Expenses 18,195,991 16,344,255 3,887,000 1,764,408.36 3,939,937

January 1, 2021 Fund Balance 8,015,562 Plus 2021 Revenues 1,435,470 Minus 2021 Expenses 1,764,408 Current Ending Fund Balance 7,686,624

Reserved for Approved Projects 3,939,937 Unreserved Fund Balance 3,746,687

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Resolution No. RESOLUTION SUPPORTING WDNR NOTICE OF DECISION GRANT

APPLICATION

COVER MEMO

TO: County Board of Supervisors

FROM: Ken Witt, County Administrator

Ellen Denzer, Director, Community Development

DATE: August 3, 2021

AGENDA ITEM: Resolution Supporting WDNR Notice of Decision Grant Application

______________________________________________________________________________

BACKGROUND INFORMATION

This resolution is in support of a grant application requesting funding to cover proper

abandonment of a leaking manure containment facility.. An approximately 2.6 million gallon

manure storage is failing on the Marvin Johnson farm in the Town of Glenwood. In 2020 the

structure leaked manure that reached a nearby stream after rains. The landowner has received a

Notice of Decision (NOD) from WI DNR indicating that the facility must be repaired or removed.

Grant funding would allow Resource Management staff to cost-share the removal and

retirement of the facility using 70% cost share for the project with 30% covered by the

landowner. The NOD grant funds are made available to Counties when a water quality impact

has occurred, the source is documented through sampling and is known, and the landowner

agrees to move forward voluntarily if cost share is made available.

Allowing Resource Management staff to proceed as indicated would allow swift closure of the

facility that poses a risk to water resources.

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Resolution No. RESOLUTION SUPPORTING WDNR NOTICE OF DECISION GRANT

APPLICATION

WHEREAS, the St. Croix County Land & Water Resource Management Plan, adopted 1

by the County Board of Supervisors on October 2nd, 2018, identifies the protection and 2

improvement of surface water resources, and the development of partnerships as high priorities; 3

and 4 5

WHEREAS, the Wisconsin Department of Natural Resources, through the Notice of 6

Decision (NOD) Grant Program, provides funds to address documented surface water 7

discharges; and 8 9

WHEREAS, Marvin Johnson, landowner, is interested in utilizing a NOD grant from the 10

Wisconsin Department of Natural Resources for the purpose of removing a manure storage 11

facility that is leaking; and 12 13

WHEREAS, the Community Development Department seeks authorization to submit a 14

NOD application to the Wisconsin Department of Natural Resources totaling $ 61,000 to address 15

an identified water quality discharge on the Marvin Johnson farm in the Town of Glenwood; and 16 17

WHEREAS, the NOD grant funds can be used to reimburse the landowner for up to 70% 18

of the cost to address the water quality discharge on the Marvin Johnson farm with the remaining 19

30% paid by Marvin Johnson. 20 21

NOW, THEREFORE, BE IT RESOLVED, that: St. Croix County authorizes Tim 22

Stieber, Resource Management Administrator, St Croix County Community Development 23

Department to act on behalf of St Croix County to: 24 25

• Sign and submit an application to the State of Wisconsin Department of Natural 26

Resources for any NOD financial aid that may be available for the Johnson project; 27

• Sign a grant agreement between the local government (St Croix County) and the 28

Department of Natural Resources; 29

• Enter into cost-share agreements with landowner/operator to install best management 30

practices; 31

• Make cost-share payment to landowner/operator after payment is requested, evidence of 32

contractor payment by landowner/operator has been received, and grantee has verified 33

proper BMP installation; 34

• Sign and submit reimbursement claims along with necessary supporting documentation; 35

• Sign and submit interim and final reports and other documentation as required by the 36

grant agreement; 37

• Sign and submit an Environmental Hazards Assessment Form, if required; and 38

• Take necessary action to undertake, direct and complete the approved project. 39 40 41

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BE IT FURTHER RESOLVED that St Croix County shall comply with all state and 42

federal laws, regulations and permit requirements pertaining to implementation of this project 43

and to fulfillment of the grant document provisions. 44

Legal – Fiscal – Administrative Approvals:

Legal Note:

Fiscal Impact: No financial Impact

07/19/21

07/19/21 Community Development Committee RECOMMENDED

RESULT: RECOMMENDED [UNANIMOUS]

MOVER: Ed Schachtner, Vice Chair

SECONDER: Judy Achterhof, Supervisor

AYES: Ed Schachtner, Shawn Anderson, Daniel Hansen, Judy Achterhof

EXCUSED: Scott Counter, Dick Hesselink

Vote Confirmation.

St. Croix County Board of Supervisors Action:

Roll Call - Vote Requirement – Majority of Supervisors Present

Cindy Campbell, County Clerk

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Resolution No.

RESOLUTION UPDATING PERSONNEL POLICIES

COVER MEMO




AGENDA ITEM: Resolution Updating Personnel Policies

______________________________________________________________________________


6.10 Public Records Law Regarding County Employees

Replaces Public Records Law Regarding County Employees policy in Article 9.13of the

Human Resources Policies and Procedures Handbook

• General Updates: Formatting

• 6.10.2 - Purpose: Added Section

• 6.10.3 - Definitions: Added Section

• 6.10.5 - Employee Personnel File Review: Added language to reference the

Access to Personnel Records Policy; Added examples of documents that

employees may not have access to review within their personnel file.

6.11 Personnel Records Proposed Changes

Replaces Article 16 Record Management of the Human Resources Policies and

Procedures Handbook

• General Updates: Formatting; removed outdated language referring to

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processes that are now electronic; removed unnecessary opening statement.

• 6.11.4 - Access to Personnel Records: Removed information referencing public

records law and included reference to the Public Records policy which already

contains that information.

• 6.11.5 - HR Department Responsibility: Removed document specifics;

Removed payroll reference - this is updated in the HRIS by employees

electronically.

• 6.11.6 - Department Head Responsibility: Removed outdated language (info.

now tracked in HRIS); Removed language already discussed in timekeeping policy;

removed information not related to employee records (completing performance

reviews).

• 6.11.7 - Employee Responsibility: Removed information that is already

maintained in HRIS that no longer requires HR or department heads to

update/approve (employee self service).

• 6.11.8 - Payroll Records: Changed process from updating a form to updating

HRIS information.

Life-threatening Illnesses Policy Proposal to Eliminate

Previously located in Article 9, Section 9 of the Human Resources Policies

and Procedures Handbook

• Section 1: As public employees, we must treat all people, including our fellow

employees, with respect and dignity at all times, including when seriously ill. If one of

us were to become ill, we would respond with care and compassion. We provide

ourselves with a safe, healthy, open, and informed working environment.

• Employee respect language addressed in other policies (code of

conduct, workplace bullying, harassment)

• Section 2: At the same time, however, we hold dear and protect our

individual privacy and medical information, which is not to be shared without

our permission.

• HIPAA language in confidentiality policy

• Section 3: Any employee with a life-threatening illness who is eligible for

that specific health coverage will not lose eligibility because of the illness.

• ACA & benefit eligibility policy

• Section 4: The affected employee may continue to work as long as able,

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providing there is no medical evidence to indicate the condition is a threat to

the employee’s own safety or to the safety or health of others.

• Americans with Disabilities Act & Accommodation policy

• Section 5: The County is an Equal Opportunity Employer and does not

discriminate against persons as noted in Article 2 of this Handbook. The

County tests and screens employees, per Americans with Disabilities Act

guidelines, to determine whether they are physically able to perform the tasks

of the position. The County does not test or screen to determine if the

employee has a life- threatening illness, including AIDS and HIV.

• Recruitment policy

• Section 6: The County will continue to provide its employees with Employee

Assistance Program services to keep each employee informed and able to

deal with illness and its related problems.

• Available for all employees at all times (outlined in benefits policy)

Overall, the policy language is addressed in separate policies. Language within

this specific policy felt outdated and redundant.

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Resolution No.

RESOLUTION UPDATING PERSONNEL POLICIES

WHEREAS, on September 2, 2014 St. Croix County adopted the current version of the 1

St. Croix County Personnel Policies and Procedures Handbook; and 2 3

WHEREAS, the handbook was further amended in 2015-2021; and 4 5

WHEREAS, the Staff Advisory Committee and Department Heads have been provided 6

copies of the updated policies for review; and 7 8

WHEREAS, on June 15, 2021 the Administration Committee has reviewed the 9

amendments and recommends approval to the St. Croix County Board of Supervisors. 10 11

NOW, THEREFORE, BE IT RESOLVED by the St. Croix County Board of 12

Supervisors that the St. Croix County Personnel Policies and Procedures Handbook is hereby 13

amended as follows: 14 15

Create Section 6.10 Public Records Law Regarding County Employees 16 17

Create Section 6.11 Personnel Records 18 19

Create Section 6.13 Employee Focus Group 20 21

Eliminate Section Life Threatening Illness 22 23


Legal Note:

Fiscal Impact: None

07/20/21

07/20/21 Administration Committee RECOMMENDED

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RESULT: RECOMMENDED [UNANIMOUS]

MOVER: Scottie Ard, Vice Chair

SECONDER: William Peavey, Supervisor

AYES: Long, Koch, Ard, Peterson, Peavey

Vote Confirmation.


Roll Call - Vote Requirement –


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St. Croix County August 2021

6.10 Public Records Law Regarding County Employees

6.10.1 Policy

In accordance with Wis. Stat. §19.31 all persons are entitled to the greatest possible information

regarding the affairs of government and the official acts of those officers and employees who

represent them.

6.10.2 Purpose

To manage public records and public records requests according to Wisconsin state statutes.

6.10.3 Definitions

Custodian of Records: The person(s) responsible for keeping records in the ordinary course of

business.

6.10.4 Guidelines

When a public records request is received it is the responsibility of the custodian of the records

to respond, “as soon as practical and without delay.”

Examples of employee information that is available to the general public upon request may

include but is not limited to:

• Employee name

• Position

• Rate of pay

• Length of service

• Work address and telephone number

• County work history

Under certain circumstances, the public may have access to additional information including

application forms, performance evaluations of department heads, and disciplinary procedures.

Examples of documents or information that is excluded from public access may include but is

not limited to:

• Letters of reference

• Portions of test documents (other than the total test score)

• Records of investigation of possible criminal offenses

• Records used for staff management planning including recommendations on

promotions and job assignments

• Medical records

• Social Security Number

• Performance evaluations of non-department heads

• Home address, home telephone number, personal cell phone number, and home email

address

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6.10.5 Employee Personnel File Review

An employee that wishes to review their personnel file shall make an appointment with the

Human Resources Department. Files are reviewed in the Human Resources Department in the

presence of a member of the Human Resources Department. An employee may also receive a

copy of his/her personnel file from the Human Resources Department.

Employees shall also review the Personnel Records Policy prior to review reviewing their file.

The right of an employee to inspect their personnel file does not apply to:

• Records of investigation of possible criminal offenses

• Letters of reference for that employee

• Portions of test documents (other than the total test score)

• Records used for staff management planning, including judgments or recommendations

concerning future salary increases and other wage treatments, management bonus

plans, promotions and job assignments or other comments or ratings used for the

employer's planning purposes

• Information of a personal nature about a person other than the employee if disclosure

of the information would constitute a clearly unwarranted invasion of the other

person’s privacy

• Records relevant to any other pending claim between the employer and the employee

which may discovered in a judicial proceeding

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6.11 Personnel Records

6.11.1 Policy

St. Croix County is committed to an efficient personnel record management system.

6.11.2 Purpose

• To establish and maintain clear lines of authority for the processing of personnel

transcriptions and management of complete employment records.

• To establish and maintain uniform and complete employment records of all County

employees and employee transactions.

• To provide a basis for personnel planning and budgeting by the County.

• To remain in compliance with the Fair Labor Standards Act (FLSA), Civil Rights Act, and

other state and federal recordkeeping laws.

6.11.3 Definitions

Human Resource Information System (HRIS): A centralized electronic employee information

system that contains data such as benefit information, time-tracking, and employee

demographic information in one place.

6.11.4 Access to Personnel Records

Employees should review the Public Records Law Regarding County Employees Policy to better

understand public and employee access to information contained in personnel files.

Supervisory staff and Department Heads, on a need to know basis, are permitted to review

employee personnel files.

State and federal representatives who have official and legitimate reasons for file review are

also permitted access to employee records.

6.11.5 Human Resources Department Responsibility

It is the responsibility of the Human Resources Department to:

• Establish, maintain, and coordinate a central personnel file for County employees that

contains information necessary to meet County needs and comply with federal and

state laws.

• Advise and assist leadership on personnel transactions and records procedures.

• Develop and implement forms and processes necessary to accomplish the above stated

responsibilities.

6.11.6 Department Head Responsibility

It is the responsibility of the Department Head to:

• Provide employee information to the Human Resources Department, including changes

in employee status, in a timely manner.

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6.11.7 Employee Responsibility

It is the responsibility of the employee to:

• Immediately notify their immediate supervisor and the Human Resources Department

of changes effecting employment and/or benefit status including, but not limited to,

name, marital status, dependent status, and military status.

• Review the personnel file and HRIS information periodically to ensure information is

accurate.

6.11.8 Payroll Records

Permanent payroll records are maintained by the Finance Department.

Employees may update their withholding rates and other payroll data in the County’s HRIS.

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St. Croix County, WI Created: August 2021

6.13 Employee Focus Groups

6.13.1 Policy

Employees are encouraged to participate in County focus groups with approval from their

immediate supervisor.

6.13.2 Purpose

To provide employees the opportunity to participate in various St. Croix County groups that

have a direct impact on the County work environment and processes.

6.13.3 Definitions

Focus Group: A group or committee of employees that provide oversite to a particular County

function or initiative.

6.13.4 Guidelines

Focus group meetings shall normally occur during regular working hours and be paid time.

Participation in focus groups must not impact work performance or cause overtime.

The County may create additional focus groups as determined necessary.

Requests for new focus groups must be submitted to the Human Resources Department and be

approved by the County Administrator.

A list of focus groups that are currently recognized by St. Croix County can be found on the

County intranet site.

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Resolution No. RESOLUTION DECLARING AN EMERGENCY - SEVERE

STORM/TORNADO

COVER MEMO



Scott Cox, Corporation Counsel, Office of Corporation Counsel


AGENDA ITEM: Resolution Declaring an Emergency - Severe Storm/Tornado

______________________________________________________________________________


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Resolution No. RESOLUTION DECLARING AN EMERGENCY - SEVERE

STORM/TORNADO

WHEREAS, on July 28 and 29, 2021, at approximately 11:30 p.m. to 12:15 a.m., parts 1

of St. Croix County was under a tornado and severe thunderstorm warning. Straight line winds 2

and a confirmed tornado struck parts of St. Croix County; and 3 4

WHEREAS, it is necessary for St. Croix County to declare a state of emergency as the 5

rain, winds and tornado caused structural damage to residential properties, down power lines, 6

down trees/branches, and road debris creating a disaster; and 7 8

WHEREAS, Wis. Stat. § 323.11 empowers a governing body of a local unit of 9

government to declare a local state of emergency whenever conditions arise by reason of riot or 10

civil commotion, a disaster, or an imminent threat of a disaster, that impairs transportation, food 11

or fuel supplies, medical care, fire, health or police protection, or other critical systems of the 12

local unit of government. The period of the emergency shall be limited by the ordinance or 13

resolution to the time during which the emergency conditions exist or are likely to exist; and 14 15

WHEREAS, pursuant to Wis. Stat. § 323.14(4)(a), the emergency power of the 16

governing body includes the general authority to order, by ordinance or resolution, whatever is 17

necessary and expedient for the health, safety, protection, and welfare of persons and property 18

within the local unit of government in the emergency and includes the power to bar, restrict, or 19

remove all unnecessary traffic, both vehicular and pedestrian, from the highways, 20

notwithstanding any provision of Wis. Stat. Chs. 341 to 349; and 21 22

WHEREAS, pursuant to Wis. Stat. § 323.14(4)(b), if, because of the emergency 23

conditions, the governing body of the local unit of government is unable to meet promptly, the 24

chief executive officer or acting chief executive officer of any local unit of government shall 25

exercise by proclamation all of the powers conferred upon the governing body under Wis. Stat. 26

§§ 323.14(4)(a) or 323.11 that appear necessary and expedient. The proclamation shall be subject 27

to ratification, alteration, modification, or repeal by the governing body as soon as that body can 28

meet, but the subsequent action taken by the governing body shall not affect the prior validity of 29

the proclamation; and 30 31

WHEREAS, pursuant to Wis. Stat. § 323.14(4)(b), on July 29, 2021 the St. Croix 32

County Board Chair by proclamation, a copy of which is attached as Exhibit A, declared that a 33

state of emergency exists in St. Croix County due to severe storm damage across St. Croix 34

County; and 35 36

WHEREAS, pursuant to Wis. Stat. § 323.14(4), the proclamation is “subject to 37

ratification, alteration, modification or repeal by the governing body as soon as that body can 38

meet, but the subsequent action taken by the governing body shall not affect the prior validity of 39

the proclamation”; and 40 41

WHEREAS, the County Board (the “Board”) has determined that it is necessary to make 42

all possible resources and means available to the County in order to protect the health, safety, 43

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property and welfare of its residents from the threat posed by the flooding across St. Croix 44

County. 45 46

NOW, THEREFORE BE IT RESOLVED, by the St. Croix County Board of 47

Supervisors that pursuant to Wis. Stat. § 323.11, the Board finds and declares that an emergency 48

exists within the County by reason of a disaster due to the flooding across St. Croix County. 49 50

BE IT FURTHER RESOLVED, that during the period of emergency prescribed by this 51

Resolution, the Board may order, by ordinance or resolution, whatever is necessary and 52

expedient for the health, safety, protection, and welfare of persons and property within the 53

County. 54

BE IT FURTHER RESOLVED, that the St. Croix County Administrator is hereby 55

authorized and directed by the Board to coordinate and administer the County’s emergency 56

management response and to carry out the orders of the St. Croix County Board related thereto. 57 58

BE IT FURTHER RESOLVED, that the head of Emergency Management of the 59

County is authorized and directed to carry out his/her duties under the County’s Emergency 60

Management Plan under the supervision and direction of the County Administrator and perform 61

such other duties as may be directed by further resolution of the St. Croix County Board. 62 63

BE IT FURTHER RESOLVED, that pursuant to Wis. Stat. § 323.11, the period of 64

emergency shall be limited to the time during which the emergency conditions exists or are 65

likely to exist. 66 67

BE IT FURTHER RESOLVED, that all actions heretofore taken by the Board and 68

other appropriate public officers and agents of the County with respect to the matters 69

contemplated under this Resolution, including the Proclamation declaring that a state of 70

emergency exists in St. Croix County due to severe storm damage across St. Croix County, are 71

hereby ratified, confirmed, and approved. 72


Legal Note:

Fiscal Impact: Any emergency expenses may or may not be eligible for refunding.

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Vote Confirmation.


Roll Call - Vote Requirement –


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2020 Annual Report

ST. CROIX COUNTY HIGHWAY DEPARTMENT

Mission Statement

To provide safe and adequate highway infrastructure as well as provide service to the public and other units of

government in the most efficient and effective manner.

Summary of Responsibilities

• Provide highway planning, engineering, surveying, and administration services for 336.05 centerline miles

of county highway.

• Construct and maintain the County transportation system in compliance with state statutes and

state/federal administrative rules.

• Maintain Federal/US/State trunk highway systems on a contract basis for the State of Wisconsin.

• Provide highway/bridge maintenance and construction including storing, preparing, and providing winter

maintenance services for local units of government.

Program Summary

• Administrative – Includes administration, engineering, surveying, financial, and is responsible for

administering programs, projects, fleet management, fixed assets, inventory, budgeting, and other

necessary support requirements.

• General Maintenance – Includes patching, crack filling, seal coating, shoulder maintenance, vegetation

control, bridge, culvert, signing, pavement marking, traffic control and all other miscellaneous

appurtenances necessary to support highway functions.

• Winter Maintenance – Includes plowing, hauling, salt, sand/salt, manufacturing of sand/salt mix, and other

miscellaneous activities that support County-wide snow-ice control measures.

• Highway/Bridge Construction – Includes resurfacing, reconditioning, reconstruction, pavement replacement

and all other miscellaneous activities to support County-wide construction activities.

• County-Aid Bridges – A program administered by the Highway Department in which replacement of Town-

Owned bridges/culverts over 36-inches in diameter are half funded through a special County Levy.

• Wisconsin Department Transportation – Highway maintenance work performed by the County Highway

Department on Federal/State owned highways. Work includes winter maintenance activities, patching,

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emergency repairs, and other general maintenance requested by the Wisconsin Department of

Transportation.

• Towns/Villages/Cities – Highway maintenance and construction work performed on an as-requested basis

with other local government entities. These intergovernmental cooperation activities utilize and share

existing resources and create cost-effective maintenance and construction opportunities.

Goals / Objectives Achieved

• Routine maintenance activities (winter maintenance, incident response, general maintenance). Total County

highway centerline miles – 336.05.

• Resurface/Recondition/Mill & Surface – HMA (Hot-Mix Asphalt) – 12.3 miles (established goal - 14.0

mile/year).

• Chip-seal/seal coat miles – 32.9 miles.

• Reconstruction – 5.8 miles (established goal – 7.0 miles/year).

Department Budget Status

Grants Received

• HRRR (High Risk Rural Roads) – CTH A – CTH U (Improvements 2021 Funding – 90% Federal/ 10% Local)

• HRRR (High Risk Rural Roads) – CTH I – CTH A to Kohler Road (Improvements 2022/2023 Funding 90%

Federal/ 10% Local)

• HSIP (Highway Safety Improvement Program) – CTH A/McCutcheon Road Roundabout (Improvements

2024) 90% Federal /10% Local)

• STP-Rural (Surface Transportation Program) - CTH E – 14th Street to CTH V (Construction 2022 – Funding

80% State-Federal/ 20% Local)

• County Roads Improvement Program (CHI) – CTH SS – STH 65 to CTH N (Construction 2020/2021)

• County Road Improvement Program (CHI) – CTH J – STH 65 to Sherwood Forest Rd (Construction 2021)

• County Road Improvement Program (CHI) – CTH GG – 150th Street to 165th Street (Construction 2021)

Approved 2020 Budget $17,642,704 Actual 2020 Budget $18,504,832

2019 Levy appropriation $6,015,904 2020 Levy appropriation $6,015,904

2020 Budgeted revenue $11,626,800 2020 Actual Revenue $12,947,875

2019 Actual Revenue $13,260,902

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Other Accomplishments

• WisDOT – Performance based maintenance contracts.

• Pilot Programs continued – Fog sealing/Invasive weed/Vegetation

• Anti/De-icing program update (Liquids!)

• June Flood Event management – Over 80 separate instances of water over the road, including over 40

instances of damage causing highway closure.

• Online safety training program

• Service Continuation

Issues, Concerns and Restraints

• Variance in winter maintenance requires shifting in budgeting priorities in an effort to minimize disruption

to general maintenance and construction. Construction projects have been postponed to ensure budget is

available for winter maintenance activities.

• Transportation Demands – As population centers and traffic demands shift the St. Croix County Highway

Department and infrastructure must be flexible and adaptable to changing demand.

• Material Inflation – Construction material costs have been on the rise in the recent past. This is putting

pressure on construction budgets across the state. Increases in costs of materials and equipment are

anticipated to increase and Highway is looking at every opportunity to reduce costs where possible.

Goals and Objectives for Current Year – 2021

• Anti-icing program – Reduce overall salt consumption

• Evaluate County pilot programs at their current levels – fog-seal/Invasive weed

• Continuation – Local road safety plan for County highways.

• Apply/Evaluate all outside funding opportunities.

• Pre/Post trip inspection program for Highway fleet vehicles/equipment.

• Public education/outreach opportunities – (social media/website/alert emails).

• Manage material inflation (As best we can!)

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2020 Annual Report

ST. CROIX COUNTY REGISTER OF DEEDS DEPARTMENT

This past year has revealed many challenges to St. Croix County as we struggled day to day to provide services during the

COVID pandemic. The county in many cases had to make decisions as to what were essential services and what could be

temporarily suspended. The Register of Deeds office was challenged, but there was not a moment where this office could stop

even one function that we perform on a day to day basis.

At the beginning of the pandemic the Wisconsin Land Title Industry, Realtors and Banking Associations, the Federal Housing

Finance Agency and Fannie Mae were very active in letting Governor Evers know that the Register of Deeds office needed to stay

open. This office was deemed essential and critical to our state’s economy. Without the Register of Deeds office fulfilling its

duty to record documents in a timely manner there would be situations where homeowners cannot sell, qualify for a loan, and

they could lose a prime interest rate. Property records allow us to buy, borrow and prosper. During 2020 this ability to buy,

borrow and sell provided St. Croix County Residents with a space to work and a home where they could stay safe with their

families.

The Register of Deeds office has been a foundation of county government for the past 172 years and the important role this

office plays was recognized by a proclamation made by Governor Evers declaring June 7-13, 2020 as Wisconsin Register of

Deeds Week. This acknowledged the fact that this office has over the years been active in creating efficiencies and leading our

state in finding ways to serve even in the most times.

St. Croix County Register of Deeds office stepped up to this challenge, found new ways to serve customers, created the ability to

stay busy and efficient working remotely and we never shut our doors even when that meant meeting with customers outside in

the parking lot. The office thrived and brought in huge revenues, recorded 9000 documents more that budgeted, and our

customers were able to focus on what really mattered. Family, friends, and health.

Mission Statement: Provide information and advanced assistance to county stakeholders with the support of

technologically advanced electronic programs to provide safe archival storage and convenient access to real estate

records, vital records for birth, death, marriage, domestic partnership, termination of domestic partnership and

military discharge records for St. Croix County in compliance with local, state, and federal requirements.

Summary of Responsibilities:

• Serve as the official County repository for real estate records (deeds, land contracts, mortgages, etc.) and vital

records(birth, death, marriage, domestic partnership, termination of domestic partnership and military discharge

records).

• Provide a public location where documents are recorded and/or filed.

• Provide assistance and guidance to professionals and the general public to ensure compliance with local, state,

and federal requirements.

• Collect, disburse, and accurately account for fees imposed by Wisconsin Statutes and other local, state, and

federal regulations.

• Implement statutory changes, system modernization, program and procedure evaluation, and staff development.

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• In 2020 we continued with our obligations regarding the redaction requirements of 2009 Wisconsin Act 314. We

view images to see if redaction was needed and created indexing for 30,391 documents to allow searching by

names and legal descriptions within our county computerized system and completed indexing for an additional

33,092 documents that are now searchable by names.

• We continued signing up people for property fraud alert and in 2020 we signed up 380 people and now have

3870 subscribers to this program. This program is designed to be an early notification system of potential fraud

so that property owners better protect their property interests.

• Promoted our program that thanks our military veterans by connecting them with discounts at businesses within

St. Croix County. The program is called Honor Rewards. There are now over 80 businesses offering discounts to

veterans. At the end of 2020 we had 171 veterans signed up to receive these discounts.


Grants Received for 2020 - None

Program Summary: 2020 Register of Deeds Funds Collected = $3,580,494

StSsssss Funds collected & sent to State Agencies Funds Collected for St. Croix County

Wisconsin Depart. of Revenue $1,997,480 County Land Information Fund $200,376

State Children’s Trust Fund $9,401 County General Fund $1,165,584

Wisconsin Dept. of Administration $207,653

Total Funds for State Agencies $2,214,534 Total Funds for County $1,365,960


• Information was back indexed so all documents back to 5/4/1971 can be searched by names and legal

descriptions with the computerized tract index. In addition, most documents have name indexing from 1910 to

1971. This allows searching from remote sites and greatly improves the ability of title companies, attorneys and

banks to obtain the real estate information needed for homeowners.

• Received upgrades to our Laredo and AVID software systems.

• Recorded 25105 documents in 2020. Prior year recordings were 18700 documents in 2019,16847 in 2018, 18058

in 2017, 17958 in 2016, 17176 in 2015, 15232 in 2014, 20373 in 2013.

• Increasing the number of documents being recorded electronically to 69% in 2020. In 2019=60%, 2018=53%,

2017=45%, 2016=42%, 2015=39%, 2014=32%.

• Enacted a process for customers to use debit/credit cards for phone transactions

• Performed the In Rem searching needed by the county for parcels with delinquent taxes.

• Remained current in all our office functions and open to the needs of the public and our business partners

during the COVID-19 Pandemic.

2020 Budgeted Expense $457,993 2020 Actual Expenses $399,461

2020 Budget Levy appropriation $0 2020 Actual Levy appropriation $0

2020 Budgeted revenue $800,000 2020 Actual Revenue $1,162,402

2019 Actual Revenue $936,263

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• Cybersecurity-All Register of Deeds records and indexing are permanent. In the digital world it is highly

important to ensure these records are safe from cyber crime and loss. Cybercrimes could even shut down

searches & recording while the criminals wait for ransom.

• Real estate market issues such as interest rates, low inventory, fluctuations in the market that affect the workflow

of our business partners and their ability to keep pace with customer needs. This could influence the revenue

either positively or negatively. For 2020 it was again a positive influence, but we remain alert to the eventual

downturn that affects home ownership and businesses in the real estate industry.

• COVID-19 affected our ability for staff to attend training that ensures they are able to handle changes in statutes

and administrative rules.

• Inability to control the workload. Wisconsin is a race notice state so all work must be done immediately to serve

our constituent/business partners. Customer service, issuing vital records and recording of real estate records

need to be completed immediately. Work cannot wait for an employee to return from vacation or during a shut

down from COVID.

• During the pandemic we worked through the constraints of having limited staff in the office to maintain proper

social distancing and ensured that staff working from home had the ability to meet their work needs.


• View previously scanned historical documents for completeness and scan and index those that are missing.

• Continue to back index real estate documents to increase the ability for remote searchers to fulfill a 60-year

search or a search back to patent.

• Continue to redact Social Security Numbers showing on real estate documents when viewed on the internet in

compliance with Wisconsin Act 314.

• Continue increasing the number of documents recorded electronically by scheduling demonstrations & visiting

business partners to discuss the benefits for their customers.

• Complete the marriage portion of vitals database project by connecting our .tif images to the indexing.

• Find ways to better serve the customers and keep staff safe and healthy during potential increased numbers of

COVID in our county.

Many Thanks to the Register of Deeds Team during 2020---Meagan Blietz, First Deputy; Amy Sabelko, 2nd Deputy;

Kristin Granberg, 2nd Deputy. They worked efficiently and effectively while working at home or in the office, while

always taking on the challenges of an everchanging environment during the pandemic.

Thanks to the departments that serve us. Without them we would not be able to provide great service to the

citizens of St. Croix County

Leah Simington and the Finance Department

John Allegro and Information Technology Department, with a special thanks to Annette Massie for helping us with

our vitals database project.

Jim Elsbury, Mark Schwartz and all those in the Facilities Department

Cindy Campbell, Denise Anderson, Kristi Severson, Sheriff Scott Knudson and the staff in the offices of these elected

officials as we often work together to service the constituents of St. Croix County.

Scott Cox and Heather Amos from Corporation Council

Administrator Ken Witt

County Board for their guidance as we continue to meet the needs of the residents and businesses of St. Croix

County.

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2021 Annual Report

ST. CROIX COUNTY VETERAN SERVICES DEPARTMENT

Mission Statement

To serve St. Croix County’s veterans, families, and survivors as effective advocates in obtaining all veteran benefits,

whether federal, state and/or local to which they are rightfully entitled.

Summary of Responsibilities

Counsel, advise and advocate for veterans and their family members in obtaining compensation, pension and

insurance claims under Federal Law as well as assisting in applications for medical care, loans, grants and educational

benefits at the federal and state level.

Program Summary

Provide outreach in the form of speeches, informational visits and events. Assign powers of attorney for federal

benefits applications. Provide technical assistance in applying for compensation, pension, education and medical

benefits for veterans and their families. Verify eligibility for all federal and state benefits. Apply for property tax credit

for totally disabled veterans. Assist in discharge corrections. Apply for burial benefits. Transportation of veterans to

Minneapolis VA healthcare visits. Provide for flags and markers for veterans’ graves. Assist in preparing appeals to

the federal and state agencies relating to denied benefits.


We will have all paper files scanned into our database by the end of 2021. I true testament to the diligence of our

staff. We saved a good deal of money by doing the scanning in-house. It took a little over 3 ½ years, but it is

completed. Based on the feedback I received, the Veterans Benefits Expo will not be held in 2021. There are too

many variables and we will not plan any outreach events with large crowds. We will continue to attend any outreach

events we are invited to, including the St. Croix County fair, Memorial Day & Veterans Day services. There will be a

small increase to the CVSO Grant we receive from the State of Wisconsin Department of Veterans Affairs in 2022

moving forward. The resolutions passed last year worked. We maintained effective communications with local

Service Organizations and will continue to work closely with all VSOs to meet their needs.


2020 Budgeted Revenues $15,000 2020 Actual Revenues $18,804

2020 Budgeted Expenses $292,009 2020 Actual Expenses $260,252

2020 Budgeted Tax Levy $277,009 2020 Actual Tax Levy $269,392

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Grants Received for 2020 CVSO Grant - $13,000

Transportation Grant - $3,371.14


Instrumental in acquiring $45,609,000 in Federal expenditures to the veterans and dependents of St. Croix County in

2020. This was in increase in over $4.8 million from 2019. Also, our office assisted in the reimbursement of 185

Disabled Veteran & Surviving Spouse Property Tax Credits returning $654,541 to St. Croix County. The dollars directly

end up in the households of St. Croix County veterans and assists in growing and maintaining the St. Croix County

economy as well as reducing tax-levy dollars needed to fund other St. Croix County Departments. We were able to

hire a very qualified Assistant CVSO for St. Croix County as well last year. Joe Engesether was previously working in

St. Croix County in Economic Support. He has done a very good job and is transitioning into Veteran Services nicely.


Our VA van hit a deer in the Fall of 2020, and it has been very challenging and a major restraint since this happened.

The VA now technically owns the van and the fix is now their responsibility. To date they have still not fixed the van.

It is in VA contracting, and “should” be completed in August. This is a totally unacceptable turnaround. Moving

forward, we are going to have to look closely into the transportation program. This accident is the first time we

encountered a major issue with the van and moving forward I will know how to manage these situations. But having

a VA fleet vehicle St. Croix County loses a lot of the autonomy and decision making on the vehicle once donated.

Overall, the COVID-19 pandemic has caused some issues with deliver of services, but we have been able to manage

the difficulties thus far. For those veterans who can’t travel we continue to provide home visits and we email and mail

paperwork as well. Even though there was a small increase in the funding from the WDVA we will continue to

advocate for increasing funding to CVSO offices. Also, we will press hard to find new veterans who do not know of

the services we provide. Generally, the St. Croix County veterans are very pleased with the services we provide, but

some do not know we are a resource for them. I would like to find a way to market our services to those individuals.


1) Analyze all VA transportation options and review with VSOs and VA volunteer drivers.

2) Maintain the VSO relationship in St. Croix County, and attend American Legion and VFW meetings as

well as public speaking engagements as needed.

3) Find effective, low cost marketing techniques to St. Croix County veterans.

4) Increase the Federal Compensation and Pension dollars received by St. Croix County veterans and their

family members from Fiscal Year 2020.

5) Advocate for more outside grant funding to CVSO office.

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AGENDA BOARD OF SUPERVISORS

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Transcript of AGENDA BOARD OF SUPERVISORS