AGENDA BELVEDERE TIBURON LIBRARY AGENCY ......BTLA Budget to Actual PRELIM 19-6-30 Page 2 of 2...

AGENDA BELVEDERE TIBURON LIBRARY AGENCY

Monday, August 19, 2019, 6:15pm Belvedere Tiburon Library

1501 Tiburon Blvd, Tiburon, California

CALL TO ORDER/ROLL CALL

1. Chair's Report — Thomas Cromwell, Agency Chair (2 minutes) 2. Election of Officers for Fiscal Year 2019/2020

OPEN FORUM This is an opportunity for any citizen to briefly address the Board of Trustees on any matter that does not appear on this agenda. Upon being recognized by the Chair, please state your name, address, and limit your oral statement to no more than three minutes. Matters that appear to warrant a lengthier presentation or Board consideration may be placed on the agenda for further discussion at a later meeting.

STAFF BOARD AND COMMITTEE REPORTS

3. Expansion Update — Glenn Isaacson (10 minutes) 4. Library Director's Report — Deborah Mazzolini, Library Director (5 minutes) 5. Belvedere Tiburon Library Foundation Report (5 minutes) 6. Agency Financial Statements and Quarterly Treasurer's Report, June, 2019 (10 minutes) 7. Committee Reports (5 minutes)

CONSENT CALENDAR —2 MINUTES

The purpose of the Consent Calendar is to group items together which generally do not require discussion and which will probably be approved by one motion unless separate action is required on a particular item. Any member of the Agency may request removal of an item for discussion.

8. Approval of Agency Minutes of June 17, 2019 9. Approval of Agency Warrants dated June and July 2019

TRUSTEE CONSIDERATIONS The purpose of Trustee Considerations is to list items for discussion and potential action.

10. Consideration of adoption of Mann County Policy eliminating Library Fines

11. Consideration of adoption of Resolution No. 252-2019 — Resolution Adopting the Fiscal Year 2019/2020 Gann Appropriations Limit for the Belvedere Tiburon Library Agency

12. Consideration of adoption of Resolution No. 253-20019 — Resolution Adopting the Fiscal Year 2019/2020 Gann Appropriations Limit for the Belvedere Tiburon Library Agency Community Facilities District # 1995-1

COMMUNICATIONS & ANNOUNCEMENTS

13. Monthly Calendar 14. Schedule of 2019/2020 Meeting Dates

CLOSED SESSION

15. Closed Session: Agency discussion of Public Employee Contract: Library Director's Contract (per Brown Act section 54957). The Agency will return to a brief Open Session after completion of Closed Session.

NOTICE

AMERICANS WITH DISABILITIES ACT

The following accommodations will be provided, upon request, to persons with a disability: agendas and/or agenda packet materials in alternate fonnats; special assistance needed to attend or participate in this meeting. Please make your request at the office of the Administrative Assistant or by calling (415) 789-2660. Whenever possible, please make your request three days in advance.

AUGUST 14, 2019 • THE ARK 3

LETTER TO THE EDITOR

'Go back to where you came from': Troubling incidents at library, market

The Belvedere-Tiburon Library belongs to our communi-ty and welcomes everyone who lives, works and visits here. A recent incident has prompted me to write this letter.

I am the assistant to the director of the library. After a recent French storytime, the nanny of a child in a stroller approached me and related the disturbing information that two different people harassed Latina mothers and nannies as they left the library. The child-care worker told me the harassers, both women, went out of their way to tell the nan-

nies they are not welcome in this country and should leave. Understandably, the nanny was very upset and said that

she and some of her fellow Latina mothers and child-care workers are afraid when they leave the library or shop at the nearby market, where a similar incident occurred.

I shared this story with our library director and the staff, all of whom were shocked, disturbed and disappointed to hear it. We condemn any type of harassment and count on our many wonderful library users to welcome all who come to the library.

If you see library staff members escorting our storytime attendees to the parking lot, you will know why.

— jacki Dunn, Belvedere-Tiburon Library

BELVEDERE TIBURON LIBRARY

JUNE 30, 2019 PRELIMINARY

PRELIMINARY STATEMENT OF REVENUE AND EXPENDITURE

ANNUAL BUDGET YEAR TO DATE % OF BUDGET

REVENUES Revenue

5010 Basic Library Tax 1,875,872 } $ 1,931,914 103% 5020 Parcel Tax 275,000 277,886 101% 5025 ERAF 346,035 444,689 129%

5032 Book Grants - Library Society 85,000 34,850 41%

5035 Grants from Endowment Fund 60,000 25,650 43% 5036 Grants - Restricted Endowment 6,653 1,673 25% 5040 Book Fines and Reserves 17,283 13,821 80% 5050 Book Sales 5,705 6,768 119% 5051 Grants from Corner Books 30,000 19,000 63%

5052 BTLA Bookmarks Program Funds 30,000 23,000 77%

5065 Other Revenues 2,901 2,775 96% 5070 Copier Fees 1,386 1,286 93% 5090 E-Scrip Revenue 135 56 41%

5099 Interest Income 26,235 75,441 288% Total Revenue $ 2,762,205 $ 2,858,809 103%

Debt Service 8910 Debt Service - Interest (_6,500) (46,500) 100% 8915 Debt Service - Principal (70,000) (70,000) 100%

8920 Fiscal Agent Fees (11,000) (13,115) 119%

Total Debt Service (127,500) (129,615) 102%

Total REVENUES net of Debt Service 2,634,705 $ 2,729,194 104%

EXPENDITURES Personnel

7010 Salaries & Wages 1,241,131 1,223,789 99%

7015 Medical Reimbursement 33,097 29,137 88%

7020 Part Time Salaries & Wages 134,521 122,001 91%

7100 PERS Retirement Benefits 231,087 186,249 81% 7110 PERS Insurance Benefits 141,960 147,547 104% 7120 Workers Comp Insurance 4,629 5,445 118% 7125 Insurance 10,133 4,352 43%

7130 Payroll Tax Expense 28,287 26,651 94%

7200 Professional Development 2,800 2,472 88%

Total Personnel 1,827,645 1,747,644 96%

BTLA Budget to Actual PRELIM 19-6-30 Page 1 of 2

(r)., BELVEDERE 'TIBURON LIBRARY


PRELIMINARY STATEMENT OF REVENUE AND EXPENDITURE

ANNUAL BUDGET YEAR TO DATE % OF BUDGET

Books, Services & Supplies 7601 Books and other Materials 143,500 113,096 79% 7602 Vendor Processing Costs 10,000 6,955 70% 7603 Supplies for Processing 4,500 918 20% 7606 Digital Resources & Content 40,000 36,473 91% 7607 MARINet 87,528 82,870 95%

Total Books, Services & Supplies 285,528 240,312 84% Technology Services

8020 Online Services 11,500 12,340 107% 8030 Equipment Repair and Maintenance 5,000 0 0% 8035 Computers & Peripherals 22,500 20,759 92% 8040 Technical Support 24,000 15,481 65% 8050 Telecommunications 4,582 3,446 75% 8070 Software 5,000 2,858 57% 8071 Website Maintenance 15,000 11,351 76% 8080 Robotics 6,000 5,950 99% 8090 Technology Training 4,800 2,100 44%

Total Technology Services 98,382 74,285 76% Services & Supplies

8210 Copier Expense 14,500 13,089 90% 8220 Postage Freight 10,500 5,588 53% 8225 Public Relations 13,500 33,563 249% 8230 Office Supplies 8,500 7,743 91% 8240 Library Services Materials 9,000 4,905 55% 8250 Children's Program Supplies 12,000 15,974 133% 8251 Young Adult Programs 7,000 5,809 83% 8260 Telephone 10,800 10,143 94% 8270 A/V Equipment & Peripherals 5,500 0 0%

Total Services & Supplies 91,300 96,814 106% Building Expenses

8410 Building & Contents Insurance 12,366 14,294 116% 8430 Building Maintence 25,000 12,609 50% 8440 Grounds Maintenance 17,545 14,403 82% 8450 Janitorial Expense 38,500 37,500 97% 8460 Custodial Supplies 5,500 4,083 74% 8480 Trash 3,025 3,206 106% 8490 Electricity & Gas 30,000 26,315 88% 8491 Parking 9,000 6,635 74% 8492 Maintenance Contracts 11,132 6,986 63% 8500 Water 8,223 2,607 32% 8501 Small Furniture & Fixtures 4,000 977 24%

Total Building Expenses 164,291 129,615 79% Agency Administration

8810 Bank Charges 1,000 242 24% 8815 Credit Card Fees 2,000 897 45% 8820 Cash (over/under) 120 (3)1 _3%

8830 Accounting 17,762 10,633 60%

8835 Auditing 18,000 36,266 201% 8840 Legal Services 15,000 21,966 146% 8850 Office Expenses 8,000 1,608 20%

Total Agency Administration 61,882 71,609 116%

Total EXPENDITURES 2,529,028 2,360,279 93%

NET OPERATING REVENUE 105,677 368,915 349%

Net Restricted Fund Revenue-Estimate 5,525

NET REVENUE ALL FUNDS 374,440

BTLA Budget to Actual PRELIM 19-6-30 Page 2 of 2

BELVEDERE 'TIBURON LIBRARY PRELIMINARY BALANCE SHEET


1 Assets

1000 Petty Cash 200 1010 Cash in Bank - Wells Fargo 11,320 1020 Cash with Fiscal Agent 97,927 1030 LAIF 3,540,539 1040 Wells Fargo CD 203,674 1050 Cash in bank - Mechanics 207,480 1051 Mechanics - Building Account 61,497 1052 Mechanics - Money Market 180,396

Total Cash Balance $ 4,303,033

1100 Accounts Receivable 234,694 1200 Initial Investment 457(b) 90,830 1300 Prepaid Expenses 15,748 1400 Security Deposit '150

Total Other Assets 341,423

1700 Land 1,606,560 1701 Land Development 16,991 1702 Buildings 2,351,952 1710 Computers & Equipment 144,496 1711 Website 77,575 1720 Furniture, Fixtures & Improvements 267,095 1730 Telephone Equipment 36,142

Total Fixed Assets $ 4,500,812

Construction in Progress - Expansion 1,458,752

1750 Amt Provided for Bonds-LT 875,000 1751 Amt Provided for Bonds-Current 60,000 1752 Amount To Be Provided 157,407

Total Origianal Bond Provision 1,092,407

Total Assets $ 11,696,426 $ 11,696,426

Liabilities 2000 Accrued Payroll 2,190 2010 Accrued Vacation/Comp Leave 157,407 2020 Deferred Compensation Payable 457(b) 90,830 2030 Accounts Payable 56,599 2200 Current Portion-1996 Bond Pybl 60,000

Total Current Liabilities $ 367,026

2400 1996 Bond Payable Long Term 875,000 $ 875,000

Total Liabilities 1,242,026 $ 1,242,026

Fund Balances 2700 Reserved for Operating 7,644,895 2701 Investment in Fixed Assets 980,221 2720 Reserved for Insurance 50,000 2730 Reserved for Building Maintenance 316,794 2740 Reserved for Pmt of Interest & Principal 88,050 2750 Resrv for Bldg Expansion 1,000,000

Total Fund Balances $ 10,079,960 $ 10,079,960

I Total Current Year Earnings I $ 374,440 $ 374,440

i Total of Fund Balances $ 11,696,426 $ 11,696,426

BTLA Balance Sheet PRELIM 19-6-30 Page 1 ofk

BELVEDERE TIBURON LIBRARY


PRELIMINARY CASH BALANCES BY FUND

6/30/18 7/31/18 8/31/18 9/30/18 10/31/18 11/30/18 12/31/18 1/31/19 2/28/19 3/31/19 4/30/19 5/31/19 6/30/19 Cash in Wells Fargo Checking $237,932 $212,092 $161,903 $111,678 $61,605 $153,194 $1,347,334 $263,429 $191,940 $6,412 $8,170 $10,307 $11,520 Cash in Mechanics Checking $0 $0 $0 $0 $0 $0 $168,851 $95,064 $88,489 $179,347 $378,354 $375,561 $207,480 Cash in Mechanics Building Acct $0 $0 $0 $0 $0 $0 $0 $0 $0 $143,426 $142,193 $112,117 $61,497 Cash with Fiscal Agent (310) $207,331 $95,009 $95,212 $95,212 $1,034 $1,036 $1,037 $119,397 $119,497 $97,467 $97,467 $97,773 $97,927 Cash in Mechanics Money Market $0 $0 $0 $0 $0 $0 $0 $0 $0 $180,000 $180,178 $180,292 $180,396 Cash in Wells Fargo Savings $203,613 $203,618 $203,623 $203,628 $203,634 $203,639 $203,644 $203,644 $203,654 $203,659 $203,663 $203,669 $203,674 Cash in LAIF $3,400,954 $3,216,608 $3,216,608 $3,066,608 $2,884,017 $2,684,017 $2,234,017 $3,350,111 $3,150,111 $2,950,111 $3,500,111 $3,519,407 $3,540,539 Total Cash $4,049,830 $3,727,327 $3,677,346 $3,477,126 $3,150,290 $3,041,886 $3,954,883 $4,031,645 $3,753,691 $3,760,422 $4,610,136 $4,499,126 $4,303,033

Restricted Reserves: Building reserve (247,238) (316,794) (316,794) (316,794) (316,794) (316,794) (316,794) (316,794) (316,794) (316,794) (316,794) (316,794) (316,794)

(60,000) (1,000,000)

Insurance reserve (50,000) (50,000) (50,000) (60,000) (50,000) (50,000) (60,000) (50,000) (50,000) (60,000) (50,000) (50,000) (1,000,000) Expansion Reserve (1,000,000) (1,000,000), (1,000,000k, (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000)

Total Restricted Reserves: (1,297,238) (1,366,794) (1,366,794) (1,366,794) (1,386,794) (1,366,794) (1,366,794) (1,366,794) (1,366,794) (1,366,794) (1,366,794) (1,366,794) (1,366,794)

Less Restricted Funds: Cash with Fiscal Agent (310) (207,331) (95,009) (95,212) (95,212) (1,034) (1,036) (1,037) (119,397) (119,497) (97,467)

(3,402) (97,467)

(3,120) (97,773) (2,773)

(97,927) (7,231) 5,873

Snelling Trust (6,138) (5,946) (5,784) (6,295) (3,221) (3,124) (3,365) (3,131) (2,604) Program Committee 4,823 4,823 4,823 4,823 4,823 4,823 4,973 5,423 5,573 5,573 6,573 5,873 Film Series (3,857) (3,857) (3,857) (3,857) (3,857) (3,857) (3,857) (3,867) (3,867) (3,857) (3,857) (3,857) (3,857) Tea Committee 4,463 4,663 1,938 2,133 2,333 2,533 2,733 2,647 2,822 3,009 3,490 3,667 3,842 Epstein Book Fund (9,629) (9,629) (9,610) (9,706) (9,706) (9,647) (9,627) (9,436) (9,436) (9,416) (9,415) (9,415) (9,415)

(38,287) 141

Art Committee (34,321) (35,491) (39,047) (36,867) (37,027) (38,736) (38,922) (40,451) (41,211) (40,596) (38,199) (38,199) Art Books ' (1,530) (984) (629) (555) (444) (346) (346) 2,595 2,595 2,670 64 141 Credit card cash bal 218 218 218 218 (1,107) 43 43 43 43 43 43 43 43 Lost books (12,942) (13,141) (12,803) (12,709) (12,711) (12,676) (12,895) (12,851) (12,115) (12,109) (12,488) (12,978) (12,999)

(2,380) Donations Restricted for Books (2,380) (2,380) (2,380) (2,380) (2,380) (2,380) (2,380) (2,380) (2,380) (2,380) (2,380) (2,380) MiS0 & Donations (58) (141) (116) (404) (6,672) (6,188) (6,218) (8,024) (9,941) (9,984) (10,212)

(2,000) (7,460) (2,000)

(6,475) (2,000) Archive Project (2,000) (2,000) (2,000) (2,000) (2,000) (2,000) (2,000) (2,000) (2,000) (2,000)

Total Restricted Funds (270,682) (158,874) (164,459) (162,811) (73,003) (72,591) (72,898) (190,819) (192,008) (169,915) (169,968) (167,101) (170,672)

Cash Operating Reserve $2,481,910 $2,201,659 $2,146,093 $1,947,521 $1,710,493 $1,602,501 $2,515,191 $2,474,032 $2,194,889 $2,223,713 $2,973,374 $2,965,231 $2,765,567 $ 2,482 $ 2,202 $ 2,146 $ 1,948 $ 1,710 $ 1,603 $ 2,515 $ 2,474 $ 2,195 $ 2,224 $ 2,973 $ 2,965 $ 2,766

Cash Operating Reserve Historical Summary: Fiscal Year June July

2001-02 $440 $479 2002-03 $563 $471 2003-04 $756 $516 2004-05 $938 $737 2005-06 $1,240 $883 2006-07 $1,453 $1,145 2007-08 $1,763 $1,494 2008-09 $1,7991 $1,618 2009-10 $1,942 $1,726 2010-11 $1,9021 $1,736 2011-12 $1,884 $1,850 2012-13 $1,8771 $1,800 2013-14 $1,884 $1,848 2014-15 $2,1431 $1,903 2015-16 $2,143 $1,899 2016-17 $2,465 $1,856 2017-18 $2,482 $1,946 2018-19 1 1 $2,2021

Aug $441 $349 $435 $608 $773

$1,016 $1,301 $1,478 $1,546 $1,583 $1,711 $1,519 $1,633 $1,661 $1,710 $1,774 $1,812 $2,146

Sept $345 $320 $361 $515 $659 $953

$1,194 $1,341 $1,468 $1,436 $1,625 $1,584 $1,415 $1,452 $1,536 $1,591 $1,637 $1,948

Oct $260 $250 $259 $431 $628 $856

$1,193 $1,291 $1,257 $1,364 $1,424 $1,384 $1,316 $1,288 $1,366 $1,442 $1,426 $1,7101

Nov $146 $160 $219 $315 $497 $733

$1,108 $1,142 $1,121 $1,204 $1,188 $1,229 $1,192 $1,113 $1,205 $1,276 $1,252 $1,603

Dec $460 $438 $586 $723 $596

$1,330 $1,623 $1,688 $1,611 $1,715 $1,589 $1,682 $1,766 $1,756 $1,885 $2,079 $1,788 $2,5151

Jan $307 $492 $551 $620 $864

$1,1601 $1,489 $1,753 $1,751 $1,828 $1,652 $1,721 $1,808 $1,8911 $2,062 $2,1991 $2,098 $2,4741

Feb $329 $361 $487 $574 $920

$1,258 $1,518 $1,613 $1,602 $1,689 $1,489 $1,705 $1,646 $1,754 $1,907 $2,070 $2,035 $2,195

Mar $290 $355 $525 $476 $837

$1,142 $1,362 $1,476 $1,468 $1,5321 $1,346 $1,5421 $1,567 $1,5961 $1,734 $1,9091 $1,881 $2,2241

Apr $608 $599 $770 $850

$1,119 $1,200 $1,689 $1,817 $1,877 $1,996 $1,338 $1,907 $1,917 $2,1671 $2,193 $2,4441 $2,497 $2,9731

May $445 $565 $734 $875

$1,126 $1,472 $1,649 $1,7891 $1,755 $1,9301 $1,646 $1,9961 $2,012 $2,2361 $2,291 $2,614 $2,472 $2,9651

June $440 $563 $756 $938

$1,240 $1,453 $1,763 $1,799 $1,942 $1,902 $1,884 $1,877 $1,884 $2,143 $2,143 $2,465 $2,482 $2,766

?-) BTLA CASH BALANCES PRELIM 19-6-30 8/15/2019

Regular meeting BELVEDERE-TIBURON LIBRARY AGENCY

Belvedere-Tiburon Library, Tiburon, California June 17, 2019

Roll Call, Present: Chair Thomas Cromwell, Vice Chair William Smith, Niran Amir, Jeff Foran, Treasurer Jeff Slavitz

Members Absent: Avery Chope, Tom Gram

Also Present: Deborah Mazzolini, Kristin Johnson, Ken Weil, Nancy Kemnitzer, Susan Wolfe, Deirdre McCrohan

CALL TO ORDER: Chair Cromwell called the meeting to order at 6:17 pm.

OPEN Forum: There were no comments from the public.

1. Chair's Report

Chair Cromwell asked everyone present to attend the Tiburon Town Council meeting on Wednesday, June 19, at 7:30, in support of the Library, regarding the Town's possible approval of a cost-sharing contribution to the construction of common areas related to the expansion: the parking lot, the promenade, and Zelinsky Park. The total cost of these features is expected to be approximately $2,000,000. The Agency is hoping for a fifty-percent contribution from the Town of Tiburon.

Trustee Smith suggested that it be presented that the Town could contribute any share of these costs over a 4-to-5-year period.

The Agency is aiming for early September for an official ground-breaking ceremony.

The Library Foundation has raised approximately $14,000,000, which is about 80% of the projected cost of the Library Expansion. While a line of credit of $4,000,000 is available for project completion, the Foundation and the Agency will continue to encourage members of our community to generously participate in this project. The hope is that use of the line of credit will not be necessary.

At the most recent Town of Tiburon Council meeting, the traffic mitigation condition of approval at the intersection of Tiburon Blvd and Mar West was met. The Town Council relieved the Library of any obligation to fund a major improvement at the intersection. Glenn Isaacson has assured that most of the conditions for the project launch have been favorably met.

2. Library Director's Report

Trustee Amir and Director Mazzolini reported on their attendance at the recent Reed Union School District Board (RUSD) Meeting attendance. Glenn Isaacson was also in attendance,

June 17, 2019 DRAFT Page 1 of 3

and presented a walk-through of the Expansion Plans, with a focus on the new Children's and Teens areas and programs. Director Mazzolini shared statistics on program growth, including private technology appointments, which have tripled in the past year. The RUSD Board was responsive and expressed support for the Expansion. There is a strong partnership and alliance between the Library and the local schools. Director Mazzolini shared with the agency a statistical/program report which had been presented at the meeting.

Director Mazzolini added that a new feature, Library Look, will be featured on the Library's website so that patrons can check on the progress of the Expansion. Library and Foundation Directors and Staff are working to get the word for publicity and additional fundraising. An advertisement seeking support will be featured in the Ark Newspaper soon.

Director Mazzolini shared a Link to TedX talk on how Libraries change lives: https://www.voutube.com/watch?v=Tvt-IHZBUwU

The Agency will have 2 vacancies as of June 30, 2019. Tom Gram of Tiburon, and Avery Chope of Belvedere will be leaving the Agency. Director Mazzolini acknowledged Trustee Tom Gram for 7 years of outstanding service with the Agency and for being instrumental in securing financing for the Expansion. Mr. Gram will remain active in various Library Committees related to the Expansion.

3. Belvedere Tiburon Library Foundation Report

The Foundation is currently in the Public Phase of fundraising for the Expansion, with Major Donor cultivation also continuing.

4. Financial Statements

Revenues for the end of the 2018/2019 fiscal year are expected to be one percent over budget, and expenses are expected to be under budget.

Chair Cromwell asked what purpose MARINet served for the Library. Director Mazzolini explained that MARINet is consortium for shared databases and services for all Mann County Libraries. The Library Directors meet monthly to share concerns and plan regarding resources and technology. The independent libraries in Mann County are Belvedere-Tiburon, Mill Valley, Larkspur, San Rafael, and Sausalito. All other libraries are part of the County system, including West Mann. Each entity pays into the MARINet system based on a County Budget.

5. Committee Reports

There were no committee reports.


CONSENT CALENDAR

6/7. Motion to approve minutes of May 20, 2019 and warrants dated June, 2019 made by Trustee Slavitz, seconded by Trustee Foran, all present in favor, passed.

Trustee Considerations:

6. Approval of the Fiscal Year 2019/2020 Belvedere Tiburon Library Agency Budget

A preliminary budget had been presented and discussed at the May 20, 2019 Agency meeting.

Member of the Public, Ken Weil, commented that, compared to other tax-supported community institutions and projects, the Library with all it provides the local public, is a bargain to the taxpayers.

Chair Cromwell asked whether any Building maintenance and repair issues (specifically roof and termite issues) should be added to the Fiscal Year 2020 Agency Budget. Director said that there were no roof leaks this past winter, and that the termite tenting had been postponed because it was determined that tenting would damage the roof. Termite and roofing issues will be addressed early in the expansion construction and will be funded by the Building Reserve, if necessary.

Trustee Amir asked whether the Library would be closed during the expansion, and whether this would have an impact on the Budget. Director Mazzolini said that there might be some closures during the electrical installation, but with no significant impact on the Budget. Chair Cromwell added that the Building Committee will be monitoring costs and closure issues during the construction process.

There were no public comments on the Fiscal Year 2019/2020 BTLA Budget.

Motion to approve the Fiscal Year 2019/202 Belvedere Tiburon Library Agency Budget made by Trustee Foran, seconded by Trustee Amir, all present in favor, passed.

COMMUNICATIONS & ANNOUNCEMENTS

7. Monthly Calendar

8. Schedule of 2019 Meeting Dates

The Agency may need to hold an August meeting if the Library Expansion permit process is nearing completion and bidding/construction is imminent.

The meeting was adjourned by Chair Cromwell at 6:46pm

Respectfully Submitted,

Kristin M. Johnson, Clerk of the Belvedere-Tiburon Library Agency Board


BELVEDERE TIBURON LIBARY AGENCY OPERATING WARRANTS JUNE 15, 2019

Check/Voucher

Date

Check! Voucher

Number Payee Fund Code GL Code GL Title Expenses Check Total

6/4/2019 000136 LINCOLN NATIONAL LIFE INS 100 7110 PERS Insurance Benefits 1 488.98 488.98

6/5/2019 000137 JOEY DELLA SANTINA 360 9850 Art Committee Expenses 432.00 432.00

6/17/2019 100297 ARAMARK 100 8492 Maintenance Contracts 178.63 178.63

6/17/2019 100298 BLACKSTONE PUBLISHING 100 7601 Books and other Materials 65.99 65.99

6/17/2019 100299 BRODART CO. 100 7601 Books and other Materials 1---- 286.86

6/17/2019 100299 BRODART CO. 100 7602 Vendor Processing Costs 41.23 328.09

6/17/2019 100300 EMILIA HAGERMAN 100 8250 Children's Program Supplies 300.00 300.00

6/17/2019 100301 ENVISIONWARE, INC. 100 8035 Computers & Peripherals 1,034.55

6/17/2019 100301 ENVISIONWARE, INC. 100 8070 Software 547.20 1,581.75

6/17/2019 100302 GLAVER CIFUENTES 100 , 8450 Janitorial Expense ! 13,700.00 13,700.00

6/17/2019 100303 HAGEL SUPPLY COMPANY 100 8460 t---

Custodial Supplies 265.37 i

265.37

6/17/2019 100304 INGRAM LIBRARY SERVICES 100 7601 Books and other Materials i 6,195.36

6/17/2019 100304 INGRAM LIBRARY SERVICES 100 7602 Vendor Processing Costs 427.88 6,623.24

6/17/2019 100305 INGRID PELLEGRINI IMAZ 100 8250 Children's Program Supplies 300.00 300.00

6/17/2019 100306 JACKI DUNN 100 8240 Library Services Materials 1 63.94 63.94

6/17/2019 100307 KRISTIN JOHNSON 100 8850 f

Office Expenses 40.00 40.00

6/17/2019 100308 LIBRARY IDEAS LLC 100 7606 Digital Resources & Content 29.50 29.50

6/17/2019 100309 MARIN IT, INC. 100 8040 Technical Support 31.25 31.25

6/17/2019 100310 MILL VALLEY REFUSE 100 8480 Trash 251.13 251.13

6/17/2019 100311 OCLC, INC. 100 8020 Online Services 101.41 101.41

6/17/2019 100312 OVERDRIVE, INC. 100 7606 Digital Resources & Content 109.99 109.99

6/17/2019 100313 RECORDED BOOKS, INC 100 7601 Books and other Materials 29.22 29.22

6/17/2019 100314 TECHNOLOGY FOR LIFE 100 8090 Technology Training I 150.00i 150.00

6/17/2019 100315 TPX COMMUNICATIONS 100 8260 Telephone 865.12 865.12 1--- 80.65 6/17/2019 100316 VALLEY LIBRARY BINDERY 100 7602 Vendor Processing Costs 80.65

6/17/2019 100317 VANTAGEPOINT TRF AGT-457 100 2040 Deferred Comp Deductions 4,864.084 4,864.08

1 Total 1 $ 30,880.341 $ 30,880.34

Library OPERATING Warrants FY19 OPER: 6-15-19

BEeEDERE TIBURON LIBRARY AGENCY OPERATING WARRANTS JUNE 30, 2019

Check/Voucher Date

Check/Vouch

er Number Payee

Fund

Code

GL

Code GL Title Expenses Check Total OPERATING - HAND CHECKS

6/26/2019 000139 VANTAGEPOINTTRF AGT-457 100 2040 Deferred Comp Deductions 5,139.08 5,139.08 OPERATING - PRINTED

6/27/2019 100318 ALICIA BELL 100 1000 Petty Cash 100.00 100.00 6/27/2019 100319 AMERICAN EXPRESS 100 7601 Books and other Materials 1,100.15 6/27/2019 100319 AMERICAN EXPRESS 100 7606 Digital Resources & Content 35.97 6/27/2019 100319 AMERICAN EXPRESS 100 8035 Computers & Peripherals 429.46 6/27/2019 100319 AMERICAN EXPRESS 100 8071 Website Maintenance 125.00 6/27/2019 100319 AMERICAN EXPRESS 100 8080 Robotics 37.39 6/27/2019 100319 AMERICAN EXPRESS 100 8251 Young Adult Programs 108.15 6/27/2019 100319 AMERICAN EXPRESS 100 8501 Small Furniture & Fixtures 63.85 1,899.97 6/27/2019 100320 BLACKSTONE PUBLISHING 100 7601 Books and other Materials 130.00 130.00 6/27/2019 100321 BUSINESS CARD 100 7606 Digital Resources & Content 29.99 6/27/2019 100321 BUSINESS CARD 100 8035 Computers & Peripherals 102.00 6/27/2019 100321 BUSINESS CARD 100 8225 Public Relations 78.64 6/27/2019 100321 BUSINESS CARD 100 8230 Office Supplies 784.63 6/27/2019 100321 BUSINESS CARD 100 8240 Library Services Materials 226.59 6/27/2019 100321 BUSINESS CARD 100 18251 Young Adult Programs 610.09 6/27/2019 100321 BUSINESS CARD 350 9800 Misc Gifts & Donations 1,005.43 2,837.37 6/27/2019 100322 CAROL WEISS 100 8240 Library Services Materials 6.91 6.91 6/27/2019 100323 LIBERTY GREENLEAF 100 8230 Office Supplies 264.69 264.69 6/27/2019 100324 LINCOLN NATIONAL LIFE INS 1100 7110 IPERS Insurance Benefits 219.06 219.06 6/27/2019 100325 MARIN IT, INC. 100 8020 Online Services 400.00 400.00 6/27/2019 100326 MARIN MUNICIPAL WATER 100 8500 Water 498.15 498.15 6/27/2019 100327 NBS 310 8920 Fiscal Agent Fees 2,236.62 2,236.62 6/27/2019 100328 PENGUIN RANDOM HOUSE LLC 100 7601 Books and other Materials 36.53 36.53 6/27/2019 100329 !RECORDED BOOKS, INC 100 7601 Books and other Materials 112.02 112.02 6/27/2019 100330 SANDRA WOLF 343 9701 Tea Committee Expense 174.93 174.93 6/27/2019 100331 SIDECAR PUBLICATIONS LLC 100 8020 Online Services 348.00 348.00 6/27/2019 100332 TOWN OF TIBURON 100 8040 Technical Support 1,080.00 1,080.00 6/27/2019 100333 TRAHAN MECHANICAL INC. 100 8492 Maintenance Contracts 315.00 315.00

Total $ 15,798.33 $ 15,798.33

Library OPERATING Warrants FY19 OPER 6-30-19

Check/Voucher

Date

Check/Voucher

Number Payee

Fund

Code

GL

Code GL Title Expenses Check Total

OPERATING - HAND CHECKS 7/3/2019 000140 PACIFIC GAS & ELECTRIC 100 8490 Electricity & Gas 2,618.51 2,618.51

7/10/2019 000141 TOWN OF TIBURON 100 2031 Accounts Payable 215,545.31 215,545.31 7/15/2019 000142 Parents Education 100 7601 Books and other Materials 35.00 35.00

OPERATING - PRINTED 7/17/2019 100334 ARAMARK 100 8492 Maintenance Contracts 178.63 178.63 7/17/2019 100335 ASKART.COM INC. 361 9852 Art Books 425.00 425.00 7/17/2019 100336 AUDIO SYMPHONY OF SAN FRANCISCO INC 100 8035 Computers & Peripherals 4,532.00 4,532.00 7/17/2019 100337 BRODART CO. 100 7601 Books and other Materials 769.69 7/17/2019 100337 BRODART CO. 100 7602 Vendor Processing Costs 72.15 841.84 7/17/2019 100338 BUSINESS CARD 100 7200 Professional Development 153.55 7/17/2019 100338 BUSINESS CARD 100 7603 Supplies for Processing 167.25 7/17/2019 100338 BUSINESS CARD 100 7606 Digital Resources & Content 37.98 7/17/2019 100338 BUSINESS CARD 100 8220 Postage Freight 1.96 7/17/2019 100338 BUSINESS CARD 100 8230 Office Supplies 718.01 7/17/2019 100338 BUSINESS CARD 100 8240 Library Services Materials 456.57 7/17/2019 100338 BUSINESS CARD 100 8430 Building Maintence 110.99 7/17/2019 100338 BUSINESS CARD 100 8810 Bank Charges 0.24 7/17/2019 100338 BUSINESS CARD 100 8850 Office Expenses 50.83 1,697.38 7/17/2019 100339 CCH INCORPORATED 100 7601 Books and other Materials 194.54 194.54 7/17/20191100340 1DELTA DENTAL 1 100 17110 1PERS 1 1 OF CALIFORNI Insurance Benefits 957.18 957.18 7/17/2019 100341 EMILIA HAGERMAN 100 8250 Children's Program Supplies 150.00 150.00 7/17/2019 100342 GLAVER CIFUENTES 100 8450 Janitorial Expense 2,300.00 2,300.00 7/17/2019 100343 NAGEL SUPPLY COMPANY 100 8460 Custodial Supplies 258.39 258.39 7/17/2019 100344 INGRAM LIBRARY SERVICES 100 7601 Books and other Materials 6,914.16 7/17/2019 100344 INGRAM LIBRARY SERVICES 100 7602 Vendor Processing Costs 479.83 7,393.99 7/17/20191100345 1MARIN ET 1100 17607 I MARINet 1 87,656.94 1 87,656.94 7/17/2019 100346 MARIN IT, INC. 100 8050 Telecommunications 323.00 323.00 7/17/2019 100347 MIKE BROWN ELECTRIC CO. 100 8430 Building Maintence 509.17 509.17 7/17/2019 100348 MILL VALLEY REFUSE 100 8480 Trash 259.60 259.60 7/17/2019 100349 MSI LITHO 100 8220 Postage Freight 1,718.03 7/17/2019 100349 MSI LITHO 100 8225 Public Relations 3,271.98 4,990.01 7/17/2019 100350 OCLC, INC. 100 8020 Online Services 1,226.41 1,226.41 7/17/2019 100351 OVERDRIVE, INC. 100 7606 Digital Resources & Content 66.50 7/17/2019 100351 OVERDRIVE, INC. 100 7606 Digital Resources & Content 998.73 1,065.23 7/17/2019 100352 PITNEY BOWES GLOBAL FINAN 100 8220 Postage Freight 371.73 371.73 7/17/2019 100353 PROJECT6 DESIGN, INC. 100 8071 Website Maintenance 2,722.50 2,722.50 7/17/2019 100354 PTS 100 8260 Telephone 78.00 78.00 7/17/2019 100355 REDWOOD SECURITY SYSTEMS, 100 8492 Maintenance Contracts 285.00 285.00 7/17/2019 100356 REPUBLIC INDEMNITY CO OF 100 7120 Workers Comp Insurance 582.80 582.80 7/17/2019 100357 TERMIND( PROCESSING CENTE 100 8492 Maintenance Contracts 82.00 82.00 7/17/2019 100358 TPX COMMUNICATIONS 100 8260 Telephone 865.29 865.29 7/17/2019 100359 U.S. BANK EQUIPMENT FINAN 100 8210 Copier Expense 132.31 132.31 7/17/2019 100360 VANTAGEPODIT TRF AGT-457 100 2040 Deferred Comp Deductions 5,383.79 5,383.79

Total $ 343,661.55 $ 343,661.55

Fiscal Year 2018/2019 Expenses $ 20,384.23


Check/Voucher

Date

Check/Vouc

her Number Payee Fund Code GL Code GL Title Expenses Check Total

OPERATING - HAND CHECKS 7/29/2019 000143 Jena Watson 373 9855 Lost Books 9.99 9.99 7/31/2019 000144 VANTAGEPOINT TRF AGT-457 100 2040 Deferred Comp Deductions 5,327.70 5,327.70

_ OPERATING - PRINTED

7/31/2019 100361 ACV ARGO TIBURON 100 8491 Parking 1,620.00 1,620.00 7/31/2019 100362 AMERICAN EXPRESS 100 7601 Books and other Materials 137.91 7/31/2019 100362 AMERICAN EXPRESS 100 8035 Computers & Peripherals 1,051.17 7/31/2019 100362 AMERICAN EXPRESS 100 8071 Website Maintenance 125.00 7/31/2019 100362 AMERICAN EXPRESS 100 8230 Office Supplies 39.68 7/31/2019 100362 AMERICAN EXPRESS 100 8250 Children's Program Supplies 244.62 7/31/2019 100362 AMERICAN EXPRESS 100 8251 Young Adult Programs 152.31 1,750.69 7/31/2019 7/31/2019 7/31/2019 7/31/2019

100363 100364 100365 100366

BLACKSTONE PUBLISHING BURKELL PLUMBING CAROL WEISS DELTA DENTAL OF CALIFORNI

100 100 100 100

7601 8430 8240 7110

Books and other Materials Building Maintence Library Services Materials PERS Insurance Benefits

715.31 105.00 274.11

1,276.06

715.31 105.00 274.11

1,276.06 7/31/2019 100367 DEMCO, INC. 100 7603 Supplies for Processing 100.47 7/31/2019 100367 DEMCO, INC. 100 8250 Children's Program Supplies 86.98 187.45 7/31/2019 100368 EBSCO INDUSTRIES 100 7606 Digital Resources & Content 1,520.00 1,520.00 7/31/2019 100369 KRISTIN JOHNSON 100 8251 Young Adult Programs 18.82 18.82 7/31/2019 7/31/2019 7/31/2019

100370 100371 100371

LINCOLN NATIONAL LIFE INS MARIN IT, INC. MARIN IT, INC.

100 100 100

7110 8020 8050

PERS Insurance Benefits Online Services Telecommunications

267.74 400.00 314.50

267.74

714.50 7/31/2019 100372 PACIFIC GAS & ELECTRIC 100 8490 Electricity & Gas 1 2,496.15 2,496.15 7/31/2019 7/31/2019 7/31/2019 7/31/2019 7/31/2019

100373 100374 100375 100376 100376

RECORDED BOOKS, INC RILEY F. HURD III SANDRA WOLF TOWN OF TIBURON TOWN OF TIBURON

100 100 343 100 100

7601 8840 9701 8040 8410

Books and other Materials Legal Services Tea Committee Expense 1 Technical Support Building & Contents Insurance

I 107.42 500.00 279.13 810.00

13,765.00

107.42 500.00 279.13

14,575.00 7/31/2019 100377 TRAHAN MECHANICAL INC. 100 8430 Building Maintence 1,144.80 1,144.80 7/31/2019 100378 U.S. BANK EQUIPMENT FINAN 100 8210 Copier Expense 341.24 341.24 7/31/2019 100379 WT.COX INFORMATION SERVIC 100 7601 Books and other Materials 1,306.72 1,306.72

TOTAL $ 34,537.83 $ 34,537.83

Fiscal Year 2018/2019 Expenses 2,089.11


q-b BELVEDERE TIBURON LIBRARY AGENCY

EXPANSION WARRANTS

JUNE 15, 2019

Check/V

oucher

Date

Check/Voucher

Number Payee Fund Code GL Code GL Title Expenses Check Total

6/4/2019 000112 GOLDFARB LIPMAN ATTORNEYS 200 9042 EIR 8,000.00 8,000.00

6/4/2019 000113 MARIN MUNICIPAL WATER 200 9041 Architect 2,000.00 2,000.00

TOTAL $ 10,000.00 $ 10,000.00

Library EXPANSION Warrants FY19 EXP 6-15-2019

BELVEDERE TIBURON LIBRARY AGENCY

EXPANSION WARRANTS

JUNE 30, 2019

Check/Voucher Date

Check/Voucher

Number Payee

Fund

Code

Gl.

Code

I

GL Title Expenses Check Tota

EXPANSION - HAND CHECKS

6/25/2019 000114 SANITARY DISTRICT NO. 5 OF MARIN COUNTY 200 9040 Planning & Permiting 16,746.00 $ 16,746.00

6/25/2019 000115 CONVERSION MANAGEMENT ASSOCIATES 200 9048 Project Management 42/50 $ 422.50

6/25/2019 000116 WRA ENVIRONMENTAL CONSULTANTS 200 9042 EIR 47.50 $ 47.50

6/25/2019 000117 BROWN REYNOLDS WATFORD ARCHITECTS INC 200 9041 Architect 64,712.90 $ 64,712.90

, Total $ 81,928.90 $ 81,928.90


Check/Voucher Check/Voucher

Date Number Payee

Fund

Code

GL

Code GL Title Expenses Check Total

EXPANSION - HAND CHECKS

7/29/20191000118 BROWN REYNOLDS WATFORD ARCHITECTS INC 200 9041 Architect 32,813.24 32,813.24

7/29/20191000119 CONVERSION MANAGEMENT ASSOCIATES 200 9048 Project Management 422.50 422.50

7/29/20191000120 WRA ENVIRONMENTAL CONSULTANTS 200 9042 EIR 190.00 190.00

$ 33,425.74 $ 33,425.74


Belvedere Tiburon Library Agency Agenda Consideration

August 19, 2019

Case for Waiving Overdue Fines

Libraries in the U.S., are dropping fines for late due materials. Some Bay Area Libraries that have dropped fines:

• Sonoma County • Oakland Public

• Mann County • San Jose Public

• San Francisco Public

Why go fine free?

• People sometimes stop using the library when they owe fines, especially low income patrons

• Fines are a barrier to access — accounts are blocked when fines are over a certain amount

• Fines are not user-friendly — they are punitive in nature and not the type of engagement we prefer

Budget Effect

• Last FY we collected $14,391 in fines, four/tenths of one percent of our budget.

• It costs as much or more in staff time to collect fine money. Staff time and money-collecting technology are

expensive, and when the amount generated by charging fines is compared to the costs associated with

collecting them, it becomes clear charging fines for revenue may not make sense.

Collection Effect

• Libraries have believed that fines motivated people to bring back books on time. There's no empirical evidence

to back this claim.

• Many libraries (see quotes and resources below) have found that eliminating fines has resulted in higher library

use and increased customer satisfaction.

Mann County Free Library

MCFL decided to go fine free for their patrons, and received the approval of the Board of Supervisors in June. Here is

how MARINet dealt with the change:

1. On June 30, all the MCFL loan rules were set to 0 fines. (0 days times 0.00 dollars.) Things like processing fees,

etc. as they apply to billed items were left as is.

2. Old fines were waived, but only those for MCFL patrons on MCFL items.

3. No fees were waived having anything to do with lost or replacement items, and overdue fines on city items were

not waived.

Quotes and resources for further information and discussion:

"Fines punish loyal patrons who just can't get a book finished in time or elderly patrons who don't want to venture

out in bad weather just to return a book."

-New London Public Library Director Anne Lowery, Ohio

"We have found that people do not keep youth materials out any longer since we've eliminated fines. This has been

shown in library after library as they eliminate some or all overdue fines."

-Sarah Houghton, San Rafael Public Library. SRPL stopped charging fines for children and teens several years ago.

"Research shows that charging fines doesn't make a difference in whether people bring back books on time...

Instead, we see that fines drive people away."

Public Services Division Manager for the Sonoma County Library

oP-3

"The High Plains Library District in Colorado ... reported that six months after fines were eliminated, overall circulation was up, and 95% of their materials were returned within a week of the due date." Removing Barriers to Access: Eliminating Library Fines and Fees on Children's Materials, Meg Johnson DePriest, ML IS, MSSW, Prepared for the Colorado State Library

"Fines (...) prevent access to library materials and services and can serve as a deterrent for low-income families who

stand to benefit the most from community library services." "70% of the cardholders previously blocked because of fines were children and teens." -Libraries Across Connecticut Are Eliminating Overdue Fines, Connecticut Public Radio, Patrick Skahill, July 18, 2019.

Articles and Resources

• End Library Fines website: https://endlibraryfines.info/

• Urban Libraries Council, Fine Free Map: https://www.urbanlibraries.oramember-resources/fine-free-map

• LONG OVERDUE: Eliminating Fines on Overdue Materials to Improve Access to San Francisco Public Library,

January 2019: https://sftreasurer.orasites/default/files/Long%200verdue January%202019.pdf

• Removing Barriers toAccess: Eliminating Library Fines and Fees on Children's Materials, Prepared for the

Colorado State Library, 2016: https://www.cde.state.co.usicdelibkemovingbarrierstoaccess

• American Libraries Association Resolution: http://www.ala.orgiaboutalaisites/ala.org.aboutala/files/content/governance/council/council documents/201

9 ms council docs/ALA%20CD%2038%2ORESOLUTION%200N%20MONETARY%2OLIBRARY%20FINES%20AS%20

A%20FORM%200F%20SOCIAL%20JUSTICE%20Revised%201 27 0.pdf

/0 -3 American Library Association Resolution

2018-2019 ALA CD# 38 (Rev.1/27) 2019 ALA Midwinter Meeting

Resolution on Monetary Library Fines as a Form of Social Inequity

Whereas monetary fines present an economic barrier to access of library materials and services;

Whereas there is mounting evidence that indicates eliminating fines increases library card adoption and library

usage;

Whereas monetary fines create a barrier in public relations, and absorb valuable staff time applying, collecting, and

managing dues;

Whereas the first policy objective listed in ALA Policy B.8.10 (Library Services to the Poor) as approved by ALA

Council on January 27, 2019, states that the American Library Association shall implement these objectives by

"Promoting the removal of barriers to library and information services, particularly fees, and overdue charges";

Whereas ALA Policy B.4.2 (Free Access to Information) "asserts that the charging of fees and levies for information

services, including those services utilizing the latest information technology, is discriminatory in publicly supported

institutions providing library and information services";

Whereas in Economic Barriers to Information Access, An Interpretation of the Library Bill of Rights, ALA states "All

library policies and procedures, particularly those involving fines, fees, or other user charges, should be scrutinized

for potential barriers to access;

Whereas libraries will need to take determined and pragmatic action to dismantle practices of collecting monetary

fines

Whereas libraries of all types are responsive to bodies, be they school districts, boards of trustees, college and

university administration, or government entities and therefore need to be able to make the case to those bodies

about eliminating fines; and

Whereas monetary fines ultimately do not serve the core mission of the modern library; now, therefore, be it

Resolved, that the American Library Association (ALA), on behalf of its members

1. adds a statement to the Policy Manual that establishes that "The American Library Association asserts that

imposition of monetary library fines creates a barrier to the provision of library and information services.";

2. urges libraries to scrutinize their practices of imposing fines on library patrons and actively move towards

eliminating them; and

3. urges governing bodies of libraries to strengthen funding support for libraries so they are not dependent on

monetary fines as a necessary source of revenue.

Mover: Peter Hepburn, Councilor At-Large, 773.426.8082

Seconders: Matt Ciszek, Councilor At-Large, 330.397.3650

Sara Dallas, Councilor At-Large, 518.859.0742

Ed Garcia, Councilor At-Large, 401-497-8992

Version: Final. 1.27.19 4:51 PM

Resolution on Monetary Library Fines as a Form of Social Inequity, American Library Association Council Document

#38, passed January 27, 2019

oP5

Belvedere NN/ Tiburon

Library

RESOLUTION NO. 252-2019

RESOLUTION OF THE BELVEDERE TIBURON LiftRARY AGENCY ADOPTING THE 2019/2020

GANN APPROPRIATIONS LIMIT

WHEREAS, Article XIIIB of the Constitution of the State of California requires governmental jurisdictions to establish appropriations limits each fiscal year; and

WHEREAS, the Belvedere Tiburon Library Agency has calculated that limit for the 2019/2020 fiscal year to be $1,608,356 and

WHEREAS, said Agency also calculates the amount of the proceeds of taxes that are subject to the appropriation limit to be $1,272,694 for the 2019/2020 fiscal year.

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Belvedere Tiburon Library Agency that the sum of $1,608,356 is hereby established as the appropriations limit for the Belvedere Tiburon Library Agency for the 2019/2020 fiscal year.

PASSED AND ADOPTED at a regular meeting of the Board of Trustees of the Belvedere Tiburon Library Agency on the 19th day of August, 2019.

AYES: TRUSTEES:

NOES: TRUSTEES:

ABSENT: TRUSTEES:

, Library Agency Chair ATTEST:

Kristin Johnson, Clerk of the Board

1501 Tiburon Boulevard, Tiburon, CA 94920

P415.789.2665 www.beltiblibrary.org

/2- / f(01: Belvedere 7 Tiburon

Library

RESOLUTION NO. 253-2019

RESOLUTION OF THE BELVEDERE TIBURON LIBRARY AGENCY ADOPTING THE 2019/2020 GANN APPROPRIATIONS LIMIT

FOR THE BELVEDERE-TIBURON LIBRARY AGENCY COMMUNITY FACILITIES DISTRICT NO. 1995-1

WHEREAS, Article XIIIB of the Constitution of the State of California requires governmental jurisdictions to establish appropriations limits each fiscal year; and

WHEREAS, the Belvedere Tiburon Library Agency has calculated the said Community Facilities District No. 1995-1 limit for the 2019/2020 fiscal year as $931,628 and

WHEREAS, said Agency also recalculates the amount of the proceeds of taxes that are subject to the appropriation limit to be $747,455 for the 2019/2020 fiscal year.

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Belvedere Tiburon Library Agency that the sum of $931,628 is hereby established as the appropriations limit for the Belvedere-Tiburon Library Agency Community Facilities District No. 1995-1 for the 2019/2020 fiscal year.

PASSED AND ADOPTED at a regular meeting of the Board of Trustees of the Belvedere Tiburon Library Agency on the 19th day of August, 2019.

AYES: TRUSTEES:

NOES: TRUSTEES:

ABSENT: TRUSTEES:

, Library Agency Chair ATTEST:

Kristin Johnson, Clerk of the Board

1501 Tiburon Boulevard, Tiburon, CA 94920

P415.789.2665 www.beltiblibrary.org

7/17/2019 Compliance With Gann Limits FY 2020 Agency & CFD Agency 63% CFD 37% Total Proposed Expenditures 2,633,448 Less: BTLF & other Grants (202,194)

Debt Service (128,150) PERS - Retirement Benefits (248,824) Workers Comp. Insurance (5,292) Payroll Tax (28,839)

Spending Subject to Limits 2,020,150 1,272,694 747,455

Fiscal 2020 Appropriation Limits 2,539,984 1,608,356 931,628

Available Room in Limits 519,834 335,662 184,173

Calculation of Gann Appropriation Limits Total Limit Agency CFD *** Fiscal 2019 Gann Limits 2,434,579 1,541,612

1.0434 0.9999 1.0433

892,967 1.0434 0.9999 1.0433

"A" California Per Capita Income change "B" Greater of Co. or District population growth

Annual Combined Escalator - Ax B Fiscal 2020 Appropriation Limits 2,539,984 1 1,608,356 1 931,628

1 1

1/1/2018 1/1/2019 Change Malin County Population 258,566 258,540 -0.01%

Belvedere Population 2,148 2,148 0.00% Tiburon Population 9,366 9,362 -0.04%

Total District Population 11,514 11,510 -0.03% Source: Dept. of Finance Letter, St. of Calif., May 1,2019

*** Resolutions 252-2019 and 253-2019 Source: http://www.dof.ca.00v/Forecasting/Demoornhics/Estimates/Population

Gann Limit Calculation FY20 19-7-17 Gann Calc 7/23/2019 Page 1 of 1

Fiscal Year 2019-20

Attachment B Annual Percent Change in Population Minus Exclusions*

January 1, 2018 to January 1, 2019 and Total Population, January 1, 2019

Total

County Percent Chanae --- Population Minus Exclusions --- Population

City 2018-2019 1-1-18 1-1-19 1-1-2019

Mann

Belvedere 0.00 2,148 2,148 2,148

Corte Madera 0.04 10,043 10,047 10,047

Fairfax 0.09 7,714 7,721 7,721

Larkspur -0.08 12,588 12,578 12,578

Mill Valley 0.04 14,669 14,675 14,675

Novato -0.09 53,873 53,827 54,115

Ross -0.08 2,528 2,526 2,526

San AnseImo -0.05 12,908 12,902 12,902

San Rafael 0.04 60,020 60,046 60,046

Sausalito -0.07 7,421 7,416 7,416

Tiburon -0.04 9,366 9,362 9,362

Unincorporated 0.01 65,288 65,292 69,343

County Total -0.01 258,566 258,540 262,879

*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

May 2019 Attachment A

A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2019-20 appropriation limit is:

Per Capita Personal Income

Fiscal Year

Percentage change (FY)

over prior year

2019-20 3.85

B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2019-20 appropriation limit.

2019-20:

Per Capita Cost of Living Change = 3.85 percent Population Change = 0.47 percent

Per Capita Cost of Living converted to a ratio:

Population converted to a ratio:

Calculation of factor for FY 2019-20:

3.85+ 100 = 1.0385 100

0.47+ 100 = 1.0047 100

1.0385x 1.004 :F.O434

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

Kristin Johnson 1 8/15/2019 7:24 PM

Su Mo

September 2019

Tu We Th Fr Sa Su Mo

October 2019

Tu We Th Fr Sa

1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12

15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31

September 2019

29 5 4 3 2 Oct 1 30

2

LIBRARY CLOSED -

LABOR DAY

3

12:00pm French Group

1:00pm German Group

3:00pm Teen Lounge

7:30pm Art Program

4

10:00am Capital

11:00am Kids Spanish

4:00pm Cocoa Hour

6:30pm Chess with

6:30pm Technology.

5

12:00pm Spanish Grp

1:00pm Italian Grp

3:00pm Mandarin Kids

Program

6:00pm Family Board

6

8:30am Staff Meeting

10:30am I-Phone & !Pad

4:00pm Coder Dojo

Sep 1 7

9

10:00am New Yorker

Group

6:30pm BTL FDN MTG .

10

10:00am Botanical


1:15pm Great Books

3:00pm Teen Lounge

7:00pm Great Train

11


12:00pm Senior

4:00pm Cocoa Hour

6:00pm Art Reception

.6:30pm Chess with

12

12:00pm Spanish Grp

1:00pm Italian Grp


Program

6:30pm Film Night

13

10:30am Art Workshop

4:00pm Coder Dojo

14

1:00pm Lego Club

8

16

10:30am Art' Workshop

3:00pm Mann Comics

Carlos Nieto

6:15pm BTLA MTG

17


3:00pm Teen Lounge

7:00pm Tiburon Railroad

Phil Cassou

18

9:00am Newcomers


3:00pm Library TEA

4:00pm Cocoa Hour

6:30pm Chess with

19

12:00pm Spanish Grp

1:00pm Italian Grp


Program

3:30pm Kid's Program

20

10:00am Mastering

Tablets &

Smartphones

4:00pm Coder Dojo_

15 21

22

1:00pm Take Down Art

23

1:00pm Hang Art

24

1000am Book Group


3:00pm Teen Lounge

7:00pm David McCarthy.

Coins

25


4:00pm Cocoa Hour

4:00pm Mann Comics

6:30pm Chess with

6:30pm Technology

26

12:00pm Spanish Grp

1:00pm Italian Grp


Program

7:30pm Trivia Night

27

4:00pm Coder Dojo

28

4:00pm Teen Book Club

& Movie

Belvedere-Tiburon Library Agency Future Meeting Dates

September 16, 2019 October 21, 2019

November 18, 2019 No meeting in December (16th) unless deemed necessary

January 13, 2020 (SECOND Monday) February 10, 2020 (SECOND Monday)

March 16, 2020 April 20, 2020 May 18, 2020 June 15, 2020

Please note that in January and February, the BTLA meeting is held on the second, rather than third, Monday due to Martin Luther King and President's Day

Holidays

All meetings are held at 6:15 pm in the Founders Room at the Library Unless otherwise noted

AGENDA BELVEDERE TIBURON LIBRARY AGENCY ......BTLA Budget to Actual PRELIM 19-6-30 Page 2 of 2...

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Transcript of AGENDA BELVEDERE TIBURON LIBRARY AGENCY ......BTLA Budget to Actual PRELIM 19-6-30 Page 2 of 2...