AGENDA College-wide Technology & Capital Outlay Committee October 13, 2006 http://irt.austincc.edu/committees/cwtcoc/ 1:30 p.m. – 3:30 p.m.

1. Committee Membership Richard Smith

2. FY07 Budget Update → http://irt.austincc.edu/committees/cwtcoc/techplan/

Roy Mosier

3. Requests requiring committee approval, see attachments: → http://irt.austincc.edu/committees/cwtcoc/forms.htm

a. #20 Laptop Replacement Plan, Available = $265,832.92 b. #21 Server Replacement Plan, Available = $22,910.28

i. 2 Servers, HVAC/SVC, $11,005.50 c. #22 Network Printer Replacement Plan, Available = $37,406.00 d. #24 Network Wiring & Equipment for Existing Labs, Available = $30,000 e. #26 Special Needs Computer Replacement ,Available = $40,000 f. #27 Emergency Repair/Replacement, Available = $363,426.11

i. Projector, COIS/RGC, $1556.19 ii. Sanders, BUCT/RVS, $8500 iii. Level, BUCT/RVS, $715 iv. Refrigerator, CHEM/RGC, $1600 v. Mel-Temp, CHEM/RGC, $700 vi. Ice Flaker, CHEM/NRG, $7000 vii. Projector, INTE/SVC, $1400 viii. Microfiche conversion, INTE/SVC, $35,000

Requestor

4. Laptop request guidelines Ron Johns

Future Meetings: All meetings are in HBC-201 from 1:30-3:30 unless noted:

♦ November 10 ♦ February 9 ♦ March 9 ♦ April 13 ♦ May TBA (annual budget meeting) ♦ June 8 ♦ July 13

Initiative Description Requestor AVP/Dean Total Budgeted / Dept Acct # REMAINING Expected

Purchase Date

1 Datatel Training & Consulting IT IT 20,000$ 9,818.48$ July2 IT Maintenance - Records HW/SW IT IT 39,083$ 39,083.00$ December3 IT Maintenance - Datatel Software IT IT 327,529$ 51,629.00$ July4 IT Maintenance - IBM Hardware IT IT 123,497$ (4,009.20)$ October5 IT Maintenance - Other Software IT IT 101,251$ 58,735.80$ July6 Network Infrastructure Maintenance, (ACCNet & other) ACCNet IT 225,000$ 123,066.08$ July7 Telephone System Maintenance, on-going ACCNet IT 95,000$ 52,958.00$ July8 THENet, on-going ACCNet IT 37,800$ 37,800.00$ October9 GAATN Maintenance, on-going ACCNet IT 243,000$ -$ COMPLETE10 III Hardware/Software Maintenance, on-going LERS IRT 37,000$ 37,000.00$ 11 iNet Annual Fees IRT IRT 26,000$ 26,000.00$ 12 Media 100 Hardware/Software Maintenance IRT IRT 4,600$ 4,600.00$ 13 IVC Classroom Equipment & Smartlink Maintenance IRT IRT 100,000$ 90,000.00$ 14 Blackboard Maintenance IRT IRT 55,000$ 55,000.00$ 15 Weaver Reading Efficiency Program DEWR VAA 32,000$ 32,000.00$ May16 Lexia Software Maintenance DEWR VAA 16,000$ 16,000.00$ May17 TECE Scanner Maintenance TECE CWTCOC 5,880$ 5,880.00$ December18 Non-TECE Scanner Maintenance CWTCOC CWTCOC 3,699$ 3,699.00$ December

Maintenance/Licensing/Consulting 1,492,339$ 639,260$ 19 Desktop Computer Replacement Plan CWTCOC CWTCOC 1,500,000$ 1,137,621.49$ July20 Laptop Replacement Plan CWTCOC CWTCOC 267,409$ 265,832.92$ July21 Server Replacement Plan CWTCOC CWTCOC 150,000$ 22,910.28$ January22 Network Printer Replacement Plan CWTCOC CWTCOC 40,000$ 37,406.00$ July23 IRT A/V Replacement Plan IRT IRT 210,000$ 163,925.00$ July

Capital Multi-Year Commitments 2,167,409$ 1,627,696$ 24 Network Wiring & Equipment for Existing Labs Dean/AVP CWTCOC 30,000$ 30,000.00$ July25 New Faculty/Staff Equipment Dean/AVP CWTCOC 120,000$ 97,255.42$ July26 Special Needs Computer Replacement Dean/AVP CWTCOC 40,000$ 40,000.00$ July27 Emergency Repair/Replacement Dean/AVP CWTCOC 400,000$ 363,426.11$ July

Infrastructure Upgrades/Maintenance 590,000 530,682

28 Damaged Firefighter Equipment (Page 3) TAFA DATM 38,750$ -$ COMPLETE29 Airway Management Trainers (Page 2) EMST DEHS 6,975$ -$ COMPLETE30 Extrication Equipment (Page 4) TAFA DATM 3,050$ -$ COMPLETE31 Annual Service Agreement for Lifepak12 ECGs (Page 1) EMST DEHS 9,000$ 9,000.00$ 32 Physics Lab Equipment (Page 17) PHYS DEMS 49,775$ 49,775.00$

TECHNOLOGY AND CAPITAL OUTLAY BUDGETFOR FY2007

Updated: 10/09/2006

Subtotal:

Subtotal:

Subtotal:Details for the initiatives below can be found at the following website by referencing the PAGE # indicated.

http://www.austincc.edu/itconsult/fy07requestsinfo.pdf

Updates available at:http://accweb.austincc.edu/itconsult/fy2007techplanupdate.xls Page 1 of 3

33 On-Car Brake Lathe (Page 58) AUTE DATM 7,850$ 7,850.00$ 34 Core Switch Upgrades (Page 82) ACSE INTE 107,600$ 107,600.00$ 35 Email Security Appliance (Page 95) INTE INTE 53,490$ -$ COMPLETE36 ArcGIS Site License (Page 11) GEOG DEMS 10,000$ -$ COMPLETE37 Fraction Collector Package (Page 14) BIOT DEMS 64,800$ 64,800.00$ October38 RGC Chemistry Lab Equipment (Page 41) CHEM DEMS 11,900$ -$ COMPLETE39 Digital Camera Replacement of Hasselblad Cameras (Page PHOT DATM 65,706$ 65,706.00$ 40 Grand Piano (Page 57) MUSI DATM 27,000$ 27,000.00$ 41 SMAW Welding Machines (Page 62) WELD DATM 13,475$ 13,475.00$ 42 Ohaus Balances (Page 68) CHEM DEMS 10,200$ -$ COMPLETE43 Phase II & III LDAP Implementation (Page 97) INTE INTE 83,000$ 83,000.00$ 44 SAS Annual License Renewal (Page 98) AVPI AVPI 26,000$ -$ COMPLETE45 Digital Camera Equipment-Portrait (Page 64) PHOT DATM 40,776$ 40,776.00$ 46 Calibration and Maintence of PT Equipment (Page 77) PHTA DEHS 12,111$ 1,211.00$ May47 Focus On Grammar Site License: Ugrade 1.1 to 2.5 (Page 22) ENSL DEAH 4,000$ 4,000.00$ 48 Environmental Sampling Equipment (Page 23) ESTE DEMS 3,960$ 3,960.00$ 49 Autodesk Annual License Renewal (Page 27) ENDG DCSA 18,995$ 18,995.00$ November50 Cadence Annual License Renewal (Page 29) ENDG DCSA 4,500$ 4,500.00$ November51 Chemistry Centrifuges (Page 71) CHEM DEMS 5,760$ -$ COMPLETE52 Wireless Access Points in Library (Page 81) ACSE INTE 8,400$ 8,400.00$ 53 SVC Console Switches (Page 87) INTE INTE 26,310$ -$ COMPLETE54 SAN Switch (Page 88) INTE INTE 80,060$ 80,060.00$ 55 HBC Tape Library Upgrade (Page 91) INTE INTE 74,754$ 74,754.00$ 56 Skutt Electric Kiln, Model #1227 (Page 10) ARTS DEAH 3,170$ 3,170.00$ 57 HBC 103.6 IVC Upgrade (Page 47) DILE IRT 40,000$ 40,000.00$ 58 Hardware/Software Digital Editing Suite (Page 48) DILE IRT 16,000$ 16,000.00$ 59 Digital Cameras for Photojournalism Classes (Page 67) PHOT DATM 10,995$ 10,995.00$ 60 pH Meters (Page 70) CHEM DEMS 6,240$ -$ COMPLETE61 High-Low Treatment Table (Page 73) PHTA DEHS 3,500$ 3,500.00$ 62 Digital Mailing System (Page 7) PURC COOF 32,000$ -$ COMPLETE63 Whelan Press-Pro Press (Page 13) ARTS DEAH 6,895$ 6,895.00$ 64 Digital Camera (Page 19) MAPI MAPI 1,499$ 1,499.00$ 65 Tool Control Software Package (Page 21) AUTE DATM 1,600$ -$ COMPLETE66 Scan Tool Hardware/Software (Page 59) AUTE DATM 5,254$ 5,254.00$ 67 Vacuum Pumps (Page 69) CHEM DEMS 6,400$ -$ COMPLETE68 FTIR (Page 72) CHEM DEMS 13,000$ 13,000.00$ 69 Developer, Sealant Lights and Scalers (Page 80) DEHY DEHS 8,830$ 8,830.00$ 70 SVC SAN Expansion (Page 89) INTE INTE 49,101$ 49,101.00$ 71 POS System Upgrade (Page 100) CUAR DEBS 8,000$ 8,000.00$ 72 ATC Challenge 3.0 (Page 5) AUTE DATM 581$ -$ COMPLETE73 HBC Console Switch (Page 86) INTE INTE 8,770$ -$ COMPLETE74 Selectorized Leg Curl/Extension Machine (Page 24) KINE DEHS 800$ -$ COMPLETE75 3D Modeler Maintenance Contract Renewal (Page 30) ENDG DCSA 3,000$ 3,000.00$ November76 Weslaw Licenses (Page 63) LEAS DATM 2,053$ 2,053.00$ 77 Digital Camera Replacement of Bronica Cameras (Page 66) PHOT DATM 17,398$ 17,398.00$

Updates available at:http://accweb.austincc.edu/itconsult/fy2007techplanupdate.xls Page 2 of 3

78 Mobile Hydrocollator (Page 74) PHTA DEHS 1,000$ 1,000.00$ 79 Exercise Pulley System (Page 75) PHTA DEHS 2,800$ 2,800.00$ 80 SNAP Survey Software License Renewal (Page 99) AVPI AVPI 2,500$ 2,500.00$ 81 Cargo Vans (Page 6) PURC COOF 75,000$ 75,000.00$ October82 Digital Cameras and Lenses (Page 15) ARTS DEAH 3,600$ 3,600.00$ 83 ProEngineer Annual License Renewal (Page 26) ENDG DCSA 2,500$ 2,500.00$ November84 Sage Software License (Page 45) BUCT DATM 1,000$ 1,000.00$ 85 Smarthinking Online Tutoring Service (Page 52) DILE IRT 7,500$ -$ COMPLETE86 SimuTech Software (Page 60) AICO DATM 4,675$ 4,675.00$ 87 ChemStation Software (Page 78) CHEM DEMS 4,800$ 4,800.00$ 88 Delta Finishing Sander (Page 12) ARTS DEAH 1,000$ 1,000.00$ 89 SolidWorks Annual License Renewal (Page 28) ENDG DCSA 2,500$ 2,500.00$ November90 AV Switcher Upgrade (Page 49) DILE IRT 2,500$ 2,500.00$

New Department Capital Requests 1,224,658$ 957,432$ 91 Recouped Funds, to be reallocated -$ 15,323.70$

5,474,406$ 3,770,393$

68.9%% Remaining:

Subtotal:

Total Budget:Available Budget:

Updates available at:http://accweb.austincc.edu/itconsult/fy2007techplanupdate.xls Page 3 of 3

Information Technology

Request for Laptop Replacement for Full-time Faculty/Staff

Requestor: _________________________________ Department:________________________________ Campus:__________

Phone:______________________________ Email:____________________________

This form is intended for requesting a laptop computer as part of the regular three-year computer replacement cycle. If replacement is desired outside of this cycle, please explain the nature of the emergency replacement under “Justification”. Reason for Laptop instead of a Desktop Computer: (See second page explanation of categories.) 1. Replacement of existing laptop 3. Required to perform college work at multiple sites 2. Documented use of computers or instructional 4. Special need technology in classroom. Please be sure that your justification fits one of the reasons described. Laptops for use in classrooms can be checked out from Media Services at your campus. Flash drives are relatively inexpensive and may be purchased for instructors by their department. If the “need” for a laptop can be accomplished by using a flash drive, your request will not be approved. Unlike a regular desktop replacement, any peripherals to accompany a laptop must be purchased by the individual or their department.

By signing the form below, you accept responsibility for having a laptop computer should it be approved. Under most circumstances, it is your personal responsibility to replace the laptop should it be damaged or lost. A stolen computer containing student or personal information might also result in violations of the Family Educational Rights and Privacy Act for which you could be held liable. Justification: ________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________

___________________________________________________________________________________________________________ ____________________________________________________

Requestor Date

____________________________________________________ ____________________________________________________ Department Chair Date Dean Signature Date

Deans and Department Chairs: If reason #2 above is checked, then by signing this form you are acknowledging that the faculty member has regularly used computers in the classroom.

Submittal Instructions: The Dean or Dept. Chair may submit this form through intercampus mail to both Richard Smith (at HBC) and Roy Mosier (at SVC). Contact Roy Mosier at 223-1177 with any questions. A hard copy of this form must be submitted with signatures.

EXPLANATION OF CATEGORIES

1.) Replacement of existing laptop — Check this reason if you already have a laptop and are

requesting its replacement as part of the regular 3-year cycle. If you currently have a laptop and would like a desktop instead, simply call Roy Mosier at 223-1177. But chances are you would like a new laptop.

2.) Documented use of computers in classroom — Choose this reason if you already regularly use

computers in your classroom instruction. If you use specialized software, please include this in your justification. Admittedly, getting a laptop and projection cart from media services and writing your presentations to incorporate such technology is a significant undertaking. The CWTC is satisfied that those who are sufficiently motivated to have already incorporated such technology in their instruction will make good use of a personal laptop. However, such usage needs to be documented by the department chair and dean.

3.) Required to perform college work at multiple sites — Select this reason if you regularly

teach at multiple campuses or do college work, such as outreach programs, at multiple locations. This justification also specifically includes those who are effectively “on-call”, such as computer support personnel or those in administrative positions where they may be expected to get into the system to address a problem regardless of where they are. It does not include simply wanting to do schoolwork at more than one location, such as writing lecture notes at home.

4.) Special need — This category would include any other pressing need for a laptop that is not

covered by the categories above.