2014 Winter EOC Pre-AdministrationEnd of Course Pre-Administration Webinar

October 28, 2014 10:00-12:00 AMOctober 29, 2014 1:00-3:00 PMOctober 30, 2014 10:00-12:00 AM

AGENDA• Introductions• Overview of Georgia Milestones & End of Course (EOC) Measures• Students To Be Tested, Scores/Reporting• Testing Windows, Times, and Scheduling• Testing Modes, Materials, and Tools• Calculator Policy, Non-Calculator Subsection• Testing Accommodations• Security/Testing Irregularities, Cell Phones and electronic devices• Receipt, Return, and Tracking of Materials• EOC Important Dates and Resources• Contact Information

Results of the EOC measures, according the legislated and identified purposes, must:

• provide a valid measure of student achievement of the state content standards across the full achievement continuum;

• serve as the final exam for the course, contributing 20% to the student’s final course grade (Not applicable in 2014-2015);

• provide a clear signal of the student’s preparedness for the next course and ultimately post-secondary endeavors (college and career);

• allow for the detection of the progress made by each student from one assessed course to the next;

• support and inform educator effectiveness measures; and• inform state and federal accountability measures at the school, district,

and state levels.

Purpose

Georgia Milestones: Unique FeaturesFeatures include:

– inclusion of constructed-response items in ELA and mathematics, in addition to selected-response items

– inclusion of a writing component (in response to text) at every grade level and course within the ELA assessment;

– inclusion of norm-referenced items in every grade and content area to complement the criterion-referenced information and to provide a national comparison; and

– transition to online administration over time, with online administration considered the primary mode of administration and paper-pencil back-up until transition is completed. Addition of technology-enhanced

items beginning in 2016-2017.

Georgia Milestones: Unique FeaturesBlended: Criterion-Referenced and Norm-Referenced

Georgia Milestones will provide:

– criterion-referenced performance information in the form of four performance levels, depicting students’ mastery of state standards

– norm-referenced performance information in the form of national percentiles, depicting how students’ achievement compares to peers nationally

Note: To provide norm-referenced information, some norm-referenced items may not align to Georgia’s content standards. Only aligned NRT items will contribute to proficiency designations.

Georgia Milestones: Embedded NRT• Each content area/course test will contain 20 norm-

referenced items.• The 20 NRT items will provide a national percentile score to

provide a barometer of national comparison. • Approximately 10 of these items have been reviewed by

Georgia educators for alignment to the grade level/course content standards. – Only those NRT items judged to be aligned by Georgia educators will

contribute to the criterion-referenced proficiency designations of students.

The NRT items were selected to reflect the full TerraNova subtest for each content area.

Georgia Milestones: Embedded NRT• Teachers and students should be aware that the tests will

include a small number of NRT items (approximately 10) for which students have not had direct instruction.– These items will contribute only the NRT score and will not contribute

to the criterion-referenced score and proficiency designation that is used in promotion/retention, course grade, student growth, educator effectiveness measures, or accountability (CCRPI).

– The content and skills measured within these items reflect more global concepts within the content area (such as, reading comprehension, language, mathematics, science, or social studies) that students encounter during the course of their matriculation. This is particularly true in science and social studies.

Georgia Milestones will included norm-referenced items that are not directly aligned to the grade level or course standards. These items will not impact student scores.

Experience Online Testing GeorgiaApplicable to both EOC and EOG measures

• The website’s primary purpose is to provide exposure to the online platform that students will use when taking the Georgia Milestones tests.

• Given this, you will find:– General items from four content areas that reflect

multiple grade levels. – Items do not necessarily reflect of the range of content or

challenge that students will experience on actual tests. – Three short accommodated demonstration tests – High

Contrast, Large Font, and Screen Reader.– http://learnoas.ctb.com/GA/

EOC Measures• 9th Grade Literature & Composition• American Literature & Composition • Coordinate Algebra• Analytic Geometry • Physical Science• Biology • US History• Economics/Business/Free Enterprise

Course ID2014-2015

Course Name Corresponding EOC 23.06100 9th Literature and Comp 9th Grade Literature23.05100 Am Literature and Comp American Literature23.05300 AP Language Comp (American Lit Comp) American Literature23.06120 IB English B, Year One American Literature23.06130 IB English B, Year Two American Literature23.06800 IB English A Literature, Year One American Literature23.06900 IB English A Literature, Year Two American Literature23.07300 IB English A Language & Literature, Year One American Literature23.07310 IB English A Language & Literature, Year Two American Literature26.01200 Biology I Biology26.01400 AP Biology Biology26.01800 IB Biology, Year One Biology26.01900 IB Biology, Year Two Biology40.01100 Physical Science Physical Science45.08100 General US History US History45.08200 AP US History US History45.08700 IB History of Americas, Year One US History45.08930 IB History of Americas, Year Two US History45.06100 Economics/Business/Free Enterprise Economics45.06200 AP Macroeconomics Economics45.06300 AP Microeconomics Economics45.06500 IB Economics, Year One Economics45.06600 IB Economics, Year Two Economics27.09710 Coordinate Algebra Coordinate Algebra27.09750 Accelerated Coordinate Algebra/Analytic Geometry A Coordinate Algebra27.09720 Analytic Geometry Analytic Geometry27.09760 Accelerated Analytic Geometry B/Advanced Algebra Analytic Geometry

Students To Be Tested

• Any student, regardless of grade-level, enrolled in an EOC course must take the appropriate EOC.– For example, if a student is taking a course to complete

the state requirement for 9th Grade Literature, that student must take the 9th Grade Literature EOC regardless of the course title assigned by the local system.

– This information can be found on pages 75 - 76 of the Student Assessment Handbook.

Students To Be TestedStudents who are:•Middle-school students enrolled in an EOC course will be tested – regardless of whether not they are awarded high school credit for the course. These students will also be required to take the appropriate grade level (based upon their FTE grade) Georgia Milestones EOG. •Enrolled in credit recovery or “make-up” courses that will award credit for an EOC course that the student previously failed.

Students To Be TestedStudents who are:•Enrolled in Advanced Placement (AP) and/or International Baccalaureate (IB) courses, through their local school/system, that have an associated EOC must take the EOC (1) if credit is being awarded as a “core” (state-required) course and (2) the student has not previously fulfilled their EOC requirement in that area [e.g. the student has not taken Biology I (26.01200), and the Biology EOC, prior to taking AP Biology or IB Biology]. •Participating in “dual enrollment” through a post-secondary institution for an EOC course.

Students To Be TestedStudents who are:•Enrolled in a Georgia public school while also enrolled in a private school, home study program, or non-traditional educational center for which they receive graduation credit for one of the required courses associated with a Georgia Milestones EOC measure. These students must take the Georgia Milestones EOC regardless of the private school, home study program, or non-traditional educational center’s accreditation status. It is the responsibility of the local school system to determine whether criteria are met for awarding credit. •Enrolling from non-accredited programs, non-accredited schools, or non-traditional educational entities. These students must earn a grade conversion score of 70 on the Georgia Milestones EOC to receive credit from the public school for a course associated with a Georgia Milestones EOC measure.

Students to Be TestedEnd of Course Administration to Transfer Students •The requirement to validate any credit earned by a student from a non-accredited school or program, as stipulated in State Board of Education Rule 160-1-5-.15 (Awarding of Units of Credit and Acceptance of Transfer Credit and/or Grades), has not been waived by the State Board of Education. •Students who enter a Georgia public school district in December 2014 through July 2015, with credits earned from a non-accredited school or program, should take the associated Georgia Milestones EOC measure.

– Scores will be issued in Fall 2015.

•Local districts and schools should follow local placement policies while they await EOC scores to validate those credits.

Students To Be Tested

• Students with disabilities and English Learners (EL) who are enrolled in EOC courses. – Students who receive accommodations for instructional and

classroom assessment purposes may also be eligible for accommodations during test administration.

– Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program.

• Students enrolled in your system who are also enrolled in EOC courses via Georgia Virtual School (GAVS) – Must be administered the appropriate EOC at their home

school/system.– It is the School Test Coordinator’s responsibility to ensure

that these students’ answer documents are coded accurately (“30” under SDU A).

– Documents not coded to reflect students enrollment with GAVS could delay or interfere with reports.

Students To Be Tested

Scores and Reports• Score reports will be available in Fall of 2015.

– Produced at the student, class, district, and state levels.– Provide students’ criterion-referenced proficiency designations

for each test. – These designations will tell the degree to which students

have mastered the standards within each course using four performance levels.

– Provide domains scores. – NRT scores will be presented as national percentile ranks. – Only the criterion-referenced proficiency designations will be

used in the educator effectiveness measures and for state and federal accountability.

Grading• The applicable provisions of State Board Rule 160-4-2-.13

(Statewide Passing Score) were waived by the State Board of Education for the 2014-2015 school year.

• Local school systems may determine their own policies and procedures for calculation of final course grades in EOC courses through the Summer Semester of 2015 (July 31, 2015). – It is important that students know that they WILL RECEIVE SCORES. Individual score

reports and electronic results (that will be loaded to your local system’s Student Information System and the SLDS). In short, their scores – once produced – will become part of their school/test record and history.

– The test itself has NOT been “waived” for 2014-2015 . . . Only its role as the final exam.

• In future years, the Georgia Milestones EOC will contribute 20% to the student’s final course grade.

Administration Windows

Test Administration Administration Windows

Winter Main December 1, 2014 through January 9, 2015

Spring Mid-Month* January 20-30, 2015 February 9-20, 2015 March 2-13, 2015

Spring Main April 27 through June 5, 2015

Summer Main June 15 through July 17, 2015

Administration WindowsMid-Month Windows

– Tests only available online.– Mid-month administrations are available for the following

purposes: – Completion of Course– Completing an assessment requirement from a previous administration

(making-up/clearing an Incomplete)– Validation of course credit

– Districts must identify the purpose of each student’s mid-month test in the Test Administration System (TAS)

– Information will be provided in a future update regarding whether the Test-Out opportunity will be available in March 2015.

Administration TimesContent Area/Course Test Section(s) Minimum Time

Per Section(s)Maximum Time Per Section(s)

English Language Arts 1 and 2 60 70

English Language Arts 3 70 90

Mathematics 1 and 2 60 80

Science 1 and 2 50 70

Social Studies 1 and 2 50 70

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A section may not be stopped until the minimum allotment of time has expired. If students are still productively engaged with the test content, the maximum amount of time, per section, may be given in 10 minute increments.

Note: These maximum time limits do not apply to those students who have the accommodation of extended time.

Basic Scheduling

• Each test booklet is divided into two or three (ELA only) sections.

• Students may complete Sections 1 and 2 in one day or Section I on day one and Section II on day two.

• Students must complete ELA in 2 or 3 days. For the two-day option, Section 1 and 2 must be administered on day 1; Section 3 must be administered on day 2. For the three day option, each section must be given one per day on consecutive days.

Basic Scheduling• Students may not complete a portion of a section and then

complete the remainder of the section later in the day or the next day. – This will result in an invalidation of the test. – For example, if a student becomes ill during Section I and

does not complete that section, the student may not complete the remainder of the Section I upon their return to school.

Scheduling Considerations• Diligent attention must be given to the development of a schedule

that protects the security and integrity of the test administration. • EOCs may be scheduled at any time during the state testing

window.– Systems may elect a one-day administration (with a second-day required

for ELA Section 3) or;– A two-day administration (with a third day for ELA Section 3) – However, all schools in the system must follow the same schedule as

closely as possible. – Individual subject areas must be administered on the same or consecutive

days within the system. – Each course area (EOC) should be scheduled for completion during the

same week as its start date. The exception is ELA Section 3.

Scheduling Considerations• ELA Section 3 should be the only content on which a student

is assessed on the day it is scheduled, either as a main or makeup administration.– An exception to this would occur should a student need to make up

multiple tests and there are not enough days left in the local testing window.

• The administration of ELA Section 3 must be scheduled:– on a school day that immediately follows the scheduled completion of

ELA Section 2 and;– before the administration of a subsequent content area (make-ups

may be an exception to this).

• The scheduled main administration start date for ELA Section 3 must be consistent district-wide by course.

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Scheduling Considerations• The purpose of the make-up days is to administer the

tests to students who were unexpectedly absent during the regularly scheduled administration. – Includes sick days, verified court dates, etc.– Does not include personal vacations, school field trips.– When in doubt, contact GaDOE.

• Make-ups must only be administered during the district’s window.

Scheduling Considerations Makeup Days/Sessions•Make-up days/sessions must be designated within the local testing window.•The last day of the local testing window should be scheduled as a makeup day to capture any remaining students who need to complete testing.•In addition to designated makeup days; makeup sessions can be scheduled, morning or afternoon, as time permits on other days during the local window.

Scheduling Considerations• Schools must adhere to the testing times prescribed

in the Examiner’s Manuals. – Additional time is required for disseminating materials,

completing forms, and other test protocols. – A section may not be stopped until the minimum

allotment of time has expired. If students are still productively engaged with the test content, the maximum amount of time, per section, may be given in 10 minute increments.

– Allowing too much or too little time may result in an invalidation.

Scheduling Considerations

• When scheduling tests, consider the optimum time to administer the tests. – Consider logistics, including time and staffing. – During one-day test administrations, lunch should not

serve as the break between sections I and II. To do so, would allow for potential breaches of test security.

Testing Modes• End of Course measures may be administered

via paper and pencil or online. – Paper-pencil assessments will be available during

all main administrations.– Online assessments are available for all

administrations (required for mid-month administrations).

• Examiners will have to keep track of administration time for both testing modes.

Paper Test Booklets and Answer Documents

• Test Booklets and corresponding answer documents are in the same color family.

• Form numbers for English Language Arts and Mathematics booklets MUST be matched to answer document that have the same form numbers.

• EXAMINERS MUST ENSURE STUDENTS RECEIVE THE CORRECT BOOKLET AND ANSWER DOCUMENT.

• Science test booklets have only one corresponding answer document.

• Social Studies test booklets have only one corresponding answer document.

American Literature

Ninth Grade Literature

Coordinate Algebra

Analytic Geometry

Physical Science

Biology

United States History

Economics

Student Responses

Constructed Response Items– All student constructed responses must be

entered into the appropriate sections of answer documents/online form.

– Answers left on scratch paper, scratch pad or blank areas of test booklet will not be scored.

Answer Document

Affix Student Label

Enter Date of Birth

Print Name, School and System

Do not submit documents with student labels misplaced.

All demographic information must be bubbled for students who do not have labels.

Complete Following Sections Only if Applicable• SRC must be coded for students with IEP, EL/TPC, or 504 IAP, with

or without accommodations • Types of accommodations:

– S – Setting– P – Presentation– R – Response– SC – Scheduling

• Identify basis of accommodations:– IEP, EL/TPC, or 504 IAP

Answer DocumentsFOR TEACHER USE ONLY

• If applicable, code Braille or Large Print.• The PTNA option should only be bubbled by

the Examiner if a student is present and can not or will not take a test. If a student answers one question on any section of the test, PTNA should NOT be bubbled.

Answer DocumentsFOR TEACHER USE ONLY

Complete Following Sections Only if ApplicableState Directed Use (SDU A)• SDU A – Code for Georgia Network for Educational

and Therapeutic Support (GNETS) and Georgia Virtual School (GAVS)

Answer Documents

Testing Irregularities- Paper

If an irregularity occurs:• Call Mary Nesbit-McBride for code•Fill-in the appropriate irregularity or invalidation field.•Grid the 5-digit irregularity code.

Test Tickets for Online Testing

To avoid a student testing under another student’s GTID, you must :

1.Print ALL Student Tickets.

2.Have students verify their name and test name are correct and sign the ticket next to their name.

Summary Test Tickets for Online Testing

Pre-Code Window for Online Testing

• The Test Administration System (TAS) will contain data from the State Pre-ID File ONLY if the system marked students as “Yes” in the State Pre-ID File’s (August 2014) Online Indicator field.

• A Pre-Code window will be open from November 10 – 14.– Systems will have the opportunity to add/edit student

information .– For systems that submit a Pre-Code file, those will be

loaded immediately after this window closes– The window closes at 8:00 p.m. ET on November 14.

• Details on this process will be provided in upcoming technical training sessions.

Online Tools Available for All Students

• Blocking Tool• Highlighter• Eraser• Magnifying Glass• Mark for Review• Online Calculator – if allowable• Option Eliminator• Scratch Pad (Unavailable for iPAD until

Spring 2015)

These tools are available to all students who test online and are therefore NOT considered accommodations.

Scratch PaperBlank scratch paper (including notebook paper) should be provided to students taking the following EOCs regardless of administration mode:•Ninth Grade Literature: Section 3 only •American Literature: Section 3 only•Coordinate Algebra*•Analytic Geometry*•Physical Science•Economics

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* ¼” graphing paper may be provided only in the indicated courses. http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/Georgia-Milestones-Assessment-System.aspx

Calculator Policy Content Area Grade Level/Course Type of Calculator

Mathematics

Coordinate Algebra EOC Graphing2 or Scientific

Analytic Geometry EOC Graphing2 or Scientific

Science Physical Science EOC Scientific or Basic1

Social Studies Economics EOC Scientific or Basic1

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1Basic four-function calculator with square root and percentage functions.2Graphing calculator with functionalities consistent with TI-84 or similar models.

Calculators are not permitted on certain designated sections of each mathematics test.

Calculator Policy• System Test Coordinators, School Test Coordinators, and Test

Examiners must ensure all calculator policies are implemented and followed.

• Given that many models of graphing calculators possess the ability to store text, and may prevent that feature from being disabled, it is required that System and School Test Coordinators, and Test Examiners, confirm prior to testing and immediately after testing (before dismissing students) that all graphing calculators are cleared of any stored text.– A failure to confirm that text is cleared may raise school-wide (and

possibly system-wide) security concerns.– A failure to take these steps constitutes an irregularity that must be

reported to GaDOE.

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Calculator Policy• Calculators may not be shared by students.

• The following devices/features are NOT allowed: – For Basic and Scientific calculators, devices that store text and/or have

QWERTY keyboards or typewriter-like keyboards.– Calculators that have programs stored in the memory other than those that

are factory installed– No cell phones, personal laptops, minicomputers, pocket organizers, iPods,

and personal tablets– Calculators with beaming capabilities– Calculators with wireless communication technologies and/or Internet access– Calculators with built in Computer Algebra System – CAS– Calculators that make noise, have paper tape, or that have voice

• Please note that Linux OS cannot support the online scientific or graphing calculator at this time.

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Calculator Policy• In 2014-2015, students who test online may use a

hand-held calculator, in addition to the calculator provided online.

• It is imperative that only approved calculators be allowed into the testing environment and that, for those approved calculators that store text, the memory is cleared both BEFORE and AFTER testing.– Failure to clear memory both BEFORE and AFTER will result

in an automatic invalidation.

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See pages 32-33 of the Student Assessment Handbook.

MathematicsTransition to Non-Calculator Sub-Section

• Several approaches have been taken to assist examiners (and students) in the transition to the Non-Calculator section.

• On the last page of Section 1 Sub-Section 1 (for which calculators are allowed), students will be prompted to stop.

• Students MUST raise their hand and notify their examiner that they are ready for their calculator to be collected.

• If students turn the page, they will again be prompted to STOP. Students MUST raise their hand, and give their calculator to their examiner.

This language will appear in the online test as well.

MathematicsTransition to Non-Calculator Sub-Section

MathematicsTransition to Non-Calculator Sub-Section

• All Non-Calculator pages have this unique heading.

• This heading should be readily visible from a distance.

• The Examiner’s Manual will also inform the examiner as to the item numbers that comprise the non-calculator section.

This ICON will appear in the online test as well.

Accommodations• Students who receive accommodations for

instructional and classroom assessment purposes may also be eligible for accommodations during testing.

– Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program.

• To avoid an irregularity, please ensure that students who should receive accommodations are properly identified prior to testing.

Accommodations • Oral Reading/Signing of Reading Passages is now a Conditional

Accommodation for 9th Grade Literature and American Literature EOCs.

• Students assigned Oral Reading of reading passages and oral reading of test questions must participate in the online administration using the Screen-Reader. This will standardize the accommodation and replace the oral reading of test content by the Test Examiner.

• Georgia Milestones Scribing procedures and requirements are posted in the Student Assessment Handbook on Pages 138-139.

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Accommodations

• Mode of administration (online/paper-pencil) should be considered – some accommodations are not applicable for a particular mode– For example, Braille students should test

via paper-pencil instead of through an online administration.

• If a student is provided a Conditional Accommodation for which they are not eligible, this will result in a Participation Invalidation (PIV).

• Only approved accommodations may be used. – Please refer to the Accommodations Manual and the

Student Assessment Handbook.

• Use of accommodations not on the state-approved list must be approved in advance by Melissa Fincher, Deputy Superintendent for Assessment and Accountability.– Six weeks should be allowed for these requests to be

reviewed.– See pages 136-137 of the Students Assessment Handbook

for details.

Accommodations

Security• Maintaining test security and test integrity is critical.• All Examiners who administer a state assessment must hold a valid

Georgia PSC-issued certificate.• Everyone involved in the testing process must be properly trained and

informed of their roles and responsibilities for test security.– Attendance at training must be mandatory and well-documented.– Untrained examiners must not be allowed to test.

• Students and teachers need to understand test protocols and the ramifications of not following testing procedures.

• The school principal must be made aware of any issues involving testing or test security.

• Violations may result in invalidation of students’ tests and/or referral to the Professional Standards Commission for disciplinary action.

Security• Student test booklets and online test tickets must be kept stored in a

secure place accessible only by the principal and the test coordinator at all times.

• Test materials must not be removed from their secure storage location for reasons other than the preparation of materials for testing, actual test administration, and the completion of tasks as prescribed by test manuals.

• Shrink-wrapped packages must remain sealed until Test Coordinators are ready to prepare test materials for administration.

• Distribute testing materials as close to the actual testing time as possible. • Testing materials should only be issued to persons who have been

carefully advised of their responsibilities for test security. – Only staff members who have been trained on the proper management

of secure test materials should handle such materials.

Security• All persons receiving testing materials must sign a checkout sheet

when they receive the materials. This sheet should show date and time.

• All testing materials issued to persons administering tests must be counted carefully when given out and when returned. – If a problem occurs, School Test Coordinator should be notified

immediately. • Test Coordinators and/or Examiners should keep a record of all

students tested for each EOC administration. • In addition to student’s name and EOC administered, please

remember to include form numbers for each student in your documentation. Please be sure to keep copies of these records.

• Students must write their names on the cover of their test booklet and any scratch paper.

Security • Please follow all instructions in the test manuals exactly.

– Do not add anything to, or delete anything from, the directions in the test manual. This violates standardized test conditions and may invalidate scores.

• All testing materials must be collected and returned immediately after the testing session. – Please be reminded that test tickets and used scratch paper are considered

secure materials and must be handled as such.– Examiners are responsible for turning them in and coordinators are

responsible for verifying that they do. • For example, if an examiner is administering the EOC multiple times during a day, the

collection/checking-in of secure materials, should occur multiple times during that day. In other words and by way of this example, examiners should not be in possession of their morning session materials until the end of the school day.

• Please see Pages 26-40 of the Student Assessment Handbook for additional information.

Cell Phones & Electronic Devices• Students are not permitted to use, or bring into the testing

environment, any electronic device that could allow them to access, retain, or transmit information (e.g., cell phone, smartphone, PDA, electronic recording, camera, or playback device, etc.). Announcements must be made prior to testing that such devices are not allowed in the testing environment and that possession or improper use of such devices during testing may result in disciplinary action in accordance with the system's student code of conduct and/or test invalidation.

• Script has been added to the Examiner’s Manual regarding this topic. This script, as with all script, MUST be read to students.

Cell Phones and Electronic DevicesSource: Student Assessment Handbook 2014-2015

• In the event an examiner confirms during testing that a student is using a device to access, retain, or share information, the examiner must with minimal disruption:

– collect the device, – stop testing that student, – remove the student from the testing session, and – notify the School Test Coordinator immediately.

• In the event such actions are suspected, but not yet confirmed, the examiner must with minimal disruption:

– collect the device, – allow the student to complete testing, – notify the School Test Coordinator immediately, and – as soon as it is appropriate attempt to confirm whether or not the device has been used

in violation of the guidelines above. • Simple possession of a device (including the ringing of a phone during test

administration) may be addressed in keeping with the system’s code of conduct and does not require an irregularity report to the GaDOE.

Testing Irregularities• All personnel in the local system must follow protocol as they become

aware of testing irregularities. • Signs of any testing irregularity must be dealt with immediately.

– Test Examiner > School Test Coordinator > System Test Coordinator > GaDOE Assessment Specialist

• The school principal must also be made aware of any instances of a testing irregularity.

• Reports of testing irregularities from persons other than the STC (or their designee), will be referred to the STC to ensure proper reporting protocols are followed.

• Do not include identifiable student information such as, social security numbers, GTID, or FTE numbers in emails sent to GaDOE.

Testing Irregularities• All irregularities must be coded, documentation

completed and submitted on the Testing Irregularity Form in the MyGaDOE Portal.

• When entering the documentation into the Portal, please:– Select the appropriate “Administration Cycle” – For example, Winter

2014.– Select the appropriate “Administration” - For example EOC Main.– Include the form number of the test that needs to be coded as an

Irregularity or Invalidation.

Testing Irregularities• When entering the documentation into the

Portal, please:– Clearly indicate if a score should be invalidated if that is

known at the time of the entry, or counted as an irregularity.

• If tests needs to be invalidated, please select from drop down menu the reason for invalidation.

– Describe in detail the circumstances surrounding the reason for invalidating the test.

Testing Irregularities• In addition to entering irregularities into the Portal, once

Irregularity, Invalidation, or Participation Invalidation codes are received, you MUST:• Grid and bubble student answer documents (if the test

was administered via paper/pencil) OR• Enter code into TAS (if the test was administered online)

• Once received, codes can be used on all future irregularities but documentation must be entered into the Portal.

• Only the GaDOE may invalidate assessments.

Testing Irregularities Some examples of irregularities:• Cheating

– Following an investigation and confirmation student test scores will be invalidated by GaDOE.

– If the incident involves improper conduct on the part of staff, a referral to the Professional Standards Commission for disciplinary action may result.

• Using a prohibited device, will result in an invalidation by GaDOE.

Testing Irregularities Some examples of irregularities:• Sickness during testing administration

– Student gets sick prior to starting the test• Upon return to school student will complete the test in its entirety and

test is scored as is; does not require Portal entry• If testing online, please do not “submit” the student’s answers

– Student gets sick after having completed Section I but before starting Section II

• Upon return to school student will complete Section II of the test and test is coded as an irregularity; requires Portal entry

– Student gets sick while testing in either Section I or II• Test scores maybe invalidated by GaDOE; requires Portal entry

Testing Irregularities Some examples of irregularities:• Accommodations

– Students given the wrong accommodation or not given their accommodation

• Test scores may be invalidated by GaDOE• School or system notifies parent (as soon as possible)• Requires Portal entry

– Students refuse their accommodation• School or system notifies parent (prior to the beginning of testing if at

all possible)• Test scores are coded as an irregularity; requires Portal entry• Please fill in the Accommodations code on student answer document

or in the Test Administration System since the school attempted to provide the accommodation

• These irregularities might be prevented by involving students in the discussion of their accommodations.

Testing Irregularities Some examples of irregularities:• Testing the wrong student or subject area

– Students given the wrong EOC• Test scores are invalidated by GaDOE; requires Portal

entry– Students testing under wrong GTID

• Contact GaDOE as soon as possible– Much easier to fix during the administration or within

the first 48 hours after the close of the administration

Avoiding Testing Irregularities • Adhere to test security policies, protocols and procedures.• Reinforce the use of active monitoring in testing environments.• Immediately report any possible testing irregularities.• Properly identify all students who should receive accommodations prior to

testing. • Students IEP/IAP/TPC plans should be regularly reviewed to determine if

accommodations are still appropriate or needed.• If a student is suspected of cheating but there is no proof of his or her

action, allow the student to complete the section and/or entire test. – An invalidation can always occur after all of the facts are collected.

• In the event of an evacuation or other unexpected event, have a plan in place to quickly secure testing environments and/or materials.

Avoiding Testing Irregularities For Online Testing• Systems must complete all suggested readiness checks prior to and, where

applicable, during testing. • If you encounter connectivity issues

– prior to the start of testing, use the appropriate troubleshooting tools available to correct the issues. If problems persist, use your best judgment as to whether or not to allow students to begin testing

– during testing, use the appropriate troubleshooting tools available to correct the issues. If problems persist use your best judgment as to whether or not to allow students to continue testing.

– Student Test Tickets must be used to verify student name and GTID prior to testing.

– CTB Call Center-866-282-2249

Receipt of MaterialsSystem Test Coordinators•Materials will be delivered approximately 2 weeks before test administration dates.•Use the “Customer Sign-Off” area of the packing list(s) to inventory materials, and sign System Shipment Verification Form.

– Braille and Large-Print test booklets will ship separately.– For any discrepancies, contact CTB at www.ctb.com/ga.

•Store all test materials in a secure/locked area.•Sufficient overage will be packed in each school’s boxes.•The shipping labels and the original boxes are to be used when returning test materials to CTB Scoring Center.•Additional orders will not be approved and shipped until the system has received their initial shipment.

Receipt of Materials

School Test Coordinator•Should sign for materials and verify counts.

– Upon receipt, use Security Checklist (found in shipment) to inventory all materials. Please document any discrepancies.

•Test Examiners should sign for materials and verify counts.

Group Information Sheet

• Must be coded correctly.

• Must remain with the answer documents that it represents

Return of MaterialsMaterials to be returned to CTB:• Completed Answer Documents with Group Information Sheet• Test Booklets

– Test booklets (used and unused) are bar-coded and scanned upon receipt.

– Check each test booklet to ensure there are no Answer Documents in the books.

• It is critical to the success of the EOC that all documents are returned immediately after test administration. Promptly returning your materials helps ensure timely results can be returned to your system.– Failure to return secure testing materials may result in referral to the

Georgia Professional Standards Commission (PSC).

Return of Materials• Do NOT return the following materials to CTB:

– Manuals, unused/voided answer documents, scratch paper and Summary and Individual Test Tickets. These must be shredded or destroyed very shortly after the end of your local window.

• You must ensure all answer documents have been accounted for PRIOR to destroying the unused/voided documents.

• Please KEEP the test booklet Security Checklist for your records.

Pickup Requirements• If your local window extends beyond 7 days,

schedule weekly shipments. • Scorable materials may be shipped in multiple

shipments, but nonscorable materials should be returned in one shipment.

• Shipments of 21 boxes or less will be handled by FEDEX and each box will require an individual FedEx shipping/tracking label in addition to the to the purple or yellow return shipping label. – Any shipment of 21 or more boxes will be handled by ADS

and must be palletized.

Label Types

On-DemandOn-Demand FreightFreight

On-Demand Labels

Schedules Order

Customer

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Prints labels from PDF File on the screen

Your pickup has been scheduled by McGraw-Hill CTB transportation department as of September 4, 2014 11:22:08 AM PDT. Please call FedEx at 800.463.3339 to reschedule or to request pickup for missed packages and give the FedEx agent the Confirmation Number. The Confirmation Number for this transaction is 7845-49723. Pickup Site============School #: 00006500Site Name: Renewal Dist 1Contact: Renewal Dist 1Telephone: 8583933105 Fax: 8583933105Address: 1204 GREENSBURG ST COLUMBIA, KY 42728 0000Business hours: from 8:00 am to 3:00 pmPick-Up Date: September 5, 2014 Pieces================================================2 Box3 Box/Env Total box count: 5Total box weight: 125.0 Lbs Your Comments: scheduling pickup. ================================================Carrier: FedEx On-DemandPick-Up Date: September 5, 2014 CTB InternalReference Number: 1236-7845-49723

Freight Bill of Lading

Schedules Order

Customer

Schedules more than 21 boxesSchedules more than 21 boxes

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Print Bill of Lading from PDF File on the screen

Important DatesNote: Links for Upcoming Technology Trainings will be sent soon

Task Start Date End Date

Update available for CTB Test Delivery Client for Winter 2014

November 4

Test Administration System (TAS) Available November 12

Winter 2014 EOC paper materials shipments begin November 13

Spring 2015 enrollment counts entered (Tentative) January 15 January 29

Pre-ID for Spring 2015 to GaDOE Technology January 15 February 2

January Mid-Month January 20 January 30

February Mid-Month February 9 February 20

March Mid-Month March 2 March 13

Spring 2015 Main Administration April 27 June 5

Summer 2015 Main Administration June 15 July 17

EOC Resources• Student Assessment Handbook• State Testing Calendar• Test Coordinator’s Manual• Examiner’s Manual & Online Examiner’s Manual• Assessment Guides• Coordinate Algebra and Analytic Geometry Formula Sheets• Physical Science Periodic Table• Physical Science Reference Sheet• Accountability Content Completer Presentation• Allowable Accommodations Charts (SWD and EL)• CTB Training on TDC and TAS• Experience Online Testing Georgia• Technology Specifications

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GaDOE Contact InformationGeorgia Department of EducationMary Nesbit-McBride Tony Eitel(404) 232-1207 (404) 656-0478mnesbit@doe.k12.ga.us aeitel@doe.k12.ga.us

Robert McLeod Michael Huneke(404) 656-2589 (404) 232-1208Robert.mcleod@doe.k12.ga.us mhuneke@doe.k12.ga.us

866-282-2249 georgiahelpdesk@ctb.com

CTB Customer Call Center