Agenda - elcbigbend.org · 2. Approval of Agenda ... The motion to approve the CEO authorization...

The Coalition's Mission is to provide leadership and advocacy that builds a community

where ALL children are prepared for success in school

Agenda

Board Meeting

Tuesday, September 22, 2015

11:30am to 1:00pm

Northwood Centre, 1940 North Monroe Street, Suite 70, Tallahassee, FL 32303

1. Welcome and Roll Call ..................................................................... Monesia Brown

2. Approval of Agenda .......................................................................... Monesia Brown

3. Approval of Minutes for June 16, 2015 ........................................... Monesia Brown

4. Public Comment

5. Action Items ...................................................................................... Monesia Brown

a. #2015-10 Approval of Payment Rate Schedule Updates

b. #2015-11 Approval of 2015 – 2016 Coalition Plan

6. Reports

a. Board Chair’s Report ............................................................ Monesia Brown

b. Chief Executive Officer’s Report ......................................... Matt Guse

c. Treasurer’s Report ................................................................ Jeremy Cohen

d. Program Policy and Strategy Committee Report .................. Tara Orlowski

e. Audit Committee Report ....................................................... Matt Guse

f. Advocacy and Resource Development Committee Report .. Carrie Rubenstein

7. Presentation of 2015 – 2016 Operating Budget ................................ Matt Guse

8. Performance Funding Pilot Project ................................................... Matt Guse

9. Special Guest Speaker....................................................................... Rodney MacKinnon

Executive Director

Office of Early Learning

10. 2nd Annual Race 4 Readiness – Saturday, October 31, 2015 .......... Matt Guse

11. Presentation of Draft Quality Rating System.................................... Monesia Brown

Next Meeting: Tuesday, December 15, 2015 11:30am to 1:00pm

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The Coalition’s Mission is to provide leadership and advocacy that builds a community

where all children are prepared for success in school

Board Meeting

Tuesday, June 16, 2015

11:30am to 1:00pm

Early Learning Coalition of the Big Bend Region

Northwood Centre, 1940 North Monroe Street, Suite 70, Tallahassee, FL 32303

Board Members Present: Staff Present:

Monesia Brown, Chair Matt Guse, Chief Executive Officer

Josh Aubuchon Megan Craig, Executive Coordinator

Paula Arnold Travis Gordon, Finance Director

Kim Barnhill Kathy Hayes, Quality Assurance and

Christian Caballero Accountability Director

Jeremy Cohen Liz Murphy, Human Resources Director

Stacey Duggar Stephanie Savestanan, Program Services Director

Kim Kelling Engstrom Morgan Evers, Program Services Manager

Eduardo Gonzalez Loumiet

Carolyn Harden

Jeanne Martin

Dr. Luisa Martin-Humes

Tara Orlowski

Maria Pouncey

Angel Trejo

Board Members Not Present: Guests Present:

Bryan Desloge Danielle Cuccaro

Paul Dyal Alessandra Saracco

Jim McShane Mayor Andrew Gillum

Linda Nelson Sakeena Kenton

Jeanna Olson Richard Cassady

Carrie Rubenstein

Natasha Simon

Janice Sumner

Daniel Wagnon

1. Welcome and Roll Call

Monesia Brown, Board Chair, welcomed board members and staff. Roll call was taken

and quorum was established at 12:15pm.

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2. Approval of Agenda

The motion to approve the agenda for this meeting was made by Jeanne Martin. This

motion was seconded by Daniel Wagnon. This motion was approved.

3. Approval of Minutes for March 24, 2015

The motion to approve the minutes for the Board Meeting of March 24, 2015 was made

by Linda Nelson. This motion was seconded by Daniel W. This motion was approved.

4. Public Comment

There was no public comment.

5. Action Items

a. #2015-8 Approval of CEO Authorization Levels Policy – FIN515.02

The Early Learning Coalition of the Big Bend Region (ELC) is actively engaged

in updating its policies and procedures. The CEO authorization levels policy will

increase the CEO’s authorization level from $25,000 to $35,000. This will also

add $5,000 to the authorization level of the Finance Director. This will bring the

CEO’s authorization level in alignment with the Level Two threshold from F.S.

287.017. This will also allow for the day to day purchasing activity to continue in

the CEO’S absence. Monesia B. discussed the importance of being thoughtful

with oversight when it comes to the ELC’s finances. The Finance and Executive

Committee both reviewed this policy change at their respective meetings on June

8, 2015 and June 11, 2015, and both committee recommended this item for

approval by the Board. The Board was asked to review and approve this policy.

The motion to approve the CEO authorization levels policy – FIN515.02 was

made by Carrie Rubenstein. This motion was seconded by Jeanne M. This motion

was approved.

6. Reports

a. Board Chair’s Report

Monesia B. presented her Board Chair’s Report to the Board. She informed the

Board that the Executive Committee is mid-way through the process of

completing the Chief Executive Officer’s evaluation which they are required to do

on an annual basis. She is anticipating that this process will be complete within

the next few days. She then briefly highlighted the ELC’s accomplishments over

the last twelve months. These included staff’s significant effort to increase the

number of children served, and expending all available dollars available to serve

children and families through the School Readiness Program. She thanked board

members for their contributions and support of the ELC. She encouraged board

members to support the ELC’s forthcoming Race 4 Readiness.

b. Chief Executive Officer’s Report

Matt G. provided his Chief Executive Officer’s Report to the Board. He informed

the Board that staff have received the ELC’s 2015-2016 grant agreement from the

Office of Early Learning. This agreement details the conditions that the ELC must

adhere to to accept funds from the Office of Early Learning to operate its

programs. The legislature has proposed a 5 million dollar recurring increase

statewide for the School Readiness Program. In terms of the Voluntary

PreKindergarten Program, while the base student allocation has remained the

same, the proposed statewide budget for this program has been decreased based

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on the projected number of children to participate in the program in 2015-2016.

However, the Voluntary PreKindergarten Program is an entitlement program, and

the ELC will continue to serve any family that has a child eligible for the

program.

The ELC is currently in the process of undertaking procurements for information

technology services, auditing services, and marketing and branding services. Staff

in conjunction with two board members have reviewed the information

technology applications and have identified an awardee. This awardee is Inspired

Technologies, who are the ELC’s current vendor. Staff will task the Executive

Committee with reviewing and approving a new contract with Inspired

Technologies. The Audit Committee will take then take the lead on reviewing the

auditing services applications and make a decision on this. For the marketing and

outreach services’ procurement, staff in conjunction with two board members will

review these proposals, and move forward with making a selection.

At the beginning of this fiscal year the ELC requested an increase in professional

development funds to support staff development. It was important to management

that staff have the necessary skills to be successful in their positions. To date this

fiscal year, staff have undertaken about 2,700 hours of professional development.

While management initially asked for $25,000 to support professional

development during the 2014-2015 fiscal year, the ELC has only spent about

$8,000 of these funds. This just shows that the ELC can maintain a robust

professional development program on a more limited budget.

Matt G. informed the Board that each year staff need to review the ELC’s sliding

fee scale. This outlines the fees that parents will need to pay as part of their

portion of their child care costs. This amount is directly related to the federal

poverty levels. While there is a slight change to the federal poverty levels for this

coming year, the ELC will be keeping the parent fees the same, and if anything,

the ranges will positively impact families.

c. Treasurer’s Report

Jeremy Cohen provided his Treasurer’s Report to the Board. The ELC is in a

good place fiscally at this point for the fiscal year. Any overages in the schedule

of functional expenses are mostly due to the timing of payments. Jeremy C. then

briefly reviewed the School Readiness and Voluntary PreKindergarten Reports as

of April 30, 2015. The ELC is currently serving 4,797 children through the School

Readiness Program. Family Services staff are continuing to work hard to contact

families off the waitlist. Matt G. then discussed enrollment numbers for the last

few years.

d. Program Policy and Strategy Committee Report

Matt G. provided the Program Policy and Strategy Committee Report to the

Board on behalf of Tara Orlowski, the committee’s chair, who was unable to be at

the meeting. This committee has continued to focus its efforts on quality, and has

continued to discuss the creation of a quality rating system for our community.

The Board were information that staff have started doing remote recertifications

for families, which allows families to submit their redetermination paperwork via

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email or facsimile, so they do not physically have to come into the office to

continue to receive services.

e. Audit Committee Report

Matt G. provided the Board with the Audit Committee Report. He informed the

Board that the Audit Committee will be reviewing the auditing firm submissions

and will make a recommendation on which firm to contract with to provide

auditing services for the 2015-2016 year.

f. Advocacy and Resource Development Committee Report

Carrie Rubenstein provided her Advocacy and Resource Development Committee

Report to the Board. She informed the Board that staff are projecting a $60,000

match deficit this fiscal year. This is due to the increased number of children that

the ELC is serving. Next year staff in conjunction with the Board, are planning on

increasing efforts to obtain more match to meet the ELC’s required match

requirements. The ELC’s match efforts include a continued and increased focus

on bringing in more books for the My First Books Program. Carrie R. thanked

board members for participating in this year’s Board book drive. She expressed

that she would like the Board to continue their efforts to raise books for the ELC

and the children and families that the ELC serves. She also mentioned the ELC’s

upcoming Race 4 Readiness, and a summary of other outreach events that the

ELC has partaken in during this fiscal year.

7. Special Guest Speaker

Monesia B. introduced the special guest speaker, Mayor Andrew Gillum, to the Board.

Staff have worked hard to develop a strong partnership with the Mayor and his office

through our joint passion for children’s issues and the importance of early learning for

children. The Mayor provided the Board with an overview of his family first initiative,

his proposed quality rating system that he would like to implement in our community,

and the taskforces that he has formed to tackle the issues our community faces as it

pertains to early learning for children. Both Matt G. and Monesia B. thanked the Mayor

for his dedication to children’s issues and for taking the time to speak to the Board.

8. Discussion Items

a. Quality Rating System

Matt G. introduced this discussion item to the Board. He referred to the proposed

quality rating system included in the Board’s packet. This was developed by a

collaborative of local and state representatives around Florida. This draft focuses

on elements of a quality rating system that can be measured and tracked. The ELC

would like to use this draft as a foundation in which to create a local quality rating

system. Kim Kelling Engstrom asked staff who the taskforce envisions

spearheading this effort. Matt G. informed the Board that the taskforce has asked

the ELC to be responsible for this. While the cost of this system has yet to be

determined, stakeholders wanted to develop the foundation of the system before

allocating costs. The taskforce has discussed an increased reimbursement for

providers that increase quality within their programs. It is important to the

taskforce that the providers do not raise the cost of child care to families in order

to raise the quality within their program. Monesia B. ensured the Board that a

final quality rating system will not move forward without the Board’s

recommendations, review and vote.

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b. Technology Mini Grants

Matt G. provided the Board with an update on the technology mini grants recently

awarded to eighteen providers. All providers have submitted their documentation,

and all of the funds have been disseminated.

c. Proposed Leon County Comprehensive Services Center for Homeless Children

Matt G. informed the Board that a comprehensive service center to serve

homeless families was opened a few months ago in Tallahassee. The community

members that funded this center would also like to open a high quality child care

center to support the homeless families living in this newly opened center. The

ELC was recently approached to potentially run this child care center. The Board

was provided with a document that outlines this request and the information

provided to date. Matt G. informed the Board that staff are currently considering

the request. It is important to staff that the ELC not take on any unnecessary risk,

either in reality or perception if the ELC decides to move forward with this. If the

ELC did move forward with this, this would be the first time that an early learning

coalition in the state of Florida would have a hand in the day to day operations of

a child care center. Angel Trejo expressed his concerns with the proposal

presented to the Board. Matt G. reassured the Board that staff are just in the

research stage and it will be the Board that makes the final decision on whether to

move forward with this.

d. 2015 Race 4 Readiness – Saturday, October 17, 2015

The Board was provided with an update on the ELC’s 2015 Race 4 Readiness

slated for Saturday, October 17, 2015. Monesia B. encouraged board members to

support this event as a unified group.

e. Proposed 2015-2016 Meeting Schedule

Matt G. presented the proposed 2015-2016 meeting schedule to the Board for

their review.

Monesia B. adjourned the meeting at 1:11pm.

Minutes recorded by: Megan Craig, Executive Coordinator

Board Approval Date: _____________________

Board Chair’s Initials: _____________________

Board Secretary’s Initials: _____________________

A digital recording of this meeting is available at the office of the Early Learning Coalition of

the Big Bend Region, Inc.

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Action Item #2015-10 Action Item: Approval of Payment Rate Schedule Updates Background: To align with the new statewide School Readiness Contract, the Early Learning

Coalition of the Big Bend Region (ELC) needs to update the ELC’s current provider reimbursement Payment Rate Schedule. In particular, the ELC needs to add full-time and part-time rates for special needs children, and a part-time rate of school-age children, as highlighted on the attached. Any changes or additions made to this schedule must be approved by the Board of Directors. Once approved, this schedule will then be submitted to the Office of Early Learning through the ELC’s Coalition Plan update process.

The Program Policy and Strategy Committee reviewed and approved the updates to the attached Payment Rate Schedule at their last meeting on September 3, 2015, and recommend that they be moved to the Executive Committee for their approval. Both the Program Policy and Strategy Committee, and the Executive Committee, have reviewed and approved the updates to the attached Payment Rate Schedule at their respective meetings on September 3, 2015 and September 16, 2015. Both committees recommended that the schedule be moved to the Board for their approval. The Board is now asked to review and approve this plan.

Attachments: Payment Rate Schedule

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EARLY LEARNING COALITION OF THE BIG BEND REGION Serving the counties of Gadsden, Jefferson, Leon, Liberty, Madison, Taylor, and Wakulla

PAYMENT-RATE SCHEDULE (Effective September 22, 2015)

Full-Time Rates

Licensed or Exempt Providers

Gold Seal Licensed Homes Registered Homes Informal Providers Licensed Before or

After School

Care Level Daily Weekly Daily Weekly Daily Weekly Daily Weekly Daily Weekly Daily Weekly

Infant (0-12 Mo.) 22.20 111.00 26.64 133.20 20.00 100.00 20.00 100.00 10.00 50.00

Toddler: (13-23 Mo.) 19.60 98.00 23.52 117.60 20.00 100.00 18.00 90.00 10.00 50.00

(24-35 Mo.) 18.80 94.00 22.56 112.80 20.00 100.00 18.00 90.00 10.00 50.00

Preschool: (36-47 Mo.) 16.00 80.00 19.20 96.00 20.00 100.00 15.00 75.00 10.00 50.00

(48-59 Mo.) 16.00 80.00 19.20 96.00 20.00 100.00 15.00 75.00 10.00 50.00

(60-72 Mo.) 16.00 80.00 19.20 96.00 20.00 100.00 15.00 75.00 10.00 50.00

Special Needs 22.20 111.00 26.64 133.20 22.20 111.00 20.00 100.00 10.00 50.00

School-Age 15.40 77.00 18.48 92.40 16.40 82.00 15.40 77.00 8.20 41.00

VPK Wrap-Around 11.64 58.20 11.64 58.20

Part-Time Rates

Licensed or Exempt Providers

Gold Seal Licensed Homes Registered Homes Informal Providers Licensed Before or

After School

Care Level Daily Weekly Daily Weekly Daily Weekly Daily Weekly Daily Weekly Daily Weekly

Infant (0-12 Mo.) 17.40 87.00 20.88 104.40 17.40 78.00 15.80 79.00 7.50 37.50

Toddler: (13-23 Mo.) 15.20 76.00 18.24 91.20 15.00 75.00 14.00 70.00 7.50 37.50

(24-35 Mo.) 14.60 73.00 17.52 87.60 15.00 75.00 14.00 70.00 7.50 37.50

Preschool: (36-47 Mo.) 12.00 60.00 14.40 72.00 15.00 75.00 11.20 56.00 7.50 37.50

(48-59 Mo.) 12.00 60.00 14.40 72.00 15.00 75.00 11.20 56.00 7.50 37.50

(60-72 Mo.) 12.00 60.00 14.40 72.00 15.00 75.00 11.20 56.00 7.50 37.50

Special Needs 17.40 87.00 20.88 104.40 17.40 87.00 15.80 79.00 7.50 37.50

School-Age 11.40 57.00 13.68 68.40 12.20 61.00 11.40 57.00 6.10 30.50 11.40 57.00

VPK Wrap-Around 7.50 37.50 7.50 37.50

Additional information:

Has your coalition adopted a sibling discount rate? Yes 50% of the payment rate. No

Describe any additional parameters your coalition has adopted (For example: Rate for special needs is negotiated and may exceed regular rate by up to x%.):

What is the projected number of children to be served within the fiscal year(s) this schedules covers? 3,800

Form AWI-EL 34

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Action Item #2015-11 Action Item: Approval of 2015 – 2016 Coalition Plan Background: Florida Statute Chapter 1002.85 and Rule 6M-9.115, F.A.C. required the Early

Learning Coalition of the Big Bend Region (ELC) to submit a Coalition Plan for FY 2015-2016 to the Office of Early Learning (OEL). OEL developed a new template for the ELC to utilize to comply with requirements. Due to this new format, OEL extended the target date for plan submission from July 1, 2015 to October 1, 2015. The ELC has submitted a draft of this plan to OEL for review and feedback prior to obtaining Board approval. However, the ELC has not yet received any feedback from OEL.

The Executive Committee approved the draft of the Coalition Plan and recommended that it be moved to the Board for approval at their meeting on September 16, 2015. The Board is now asked to review and approve this plan. Staff will submit plan amendments to the Board as necessary once feedback is received from OEL.

Attachments: 2015 – 2016 Draft Coalition Plan

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CATEGORY OF SPENDING FY 15 ‐ 16 Award (per Notice of Award)

Actual Thru

7/31/15

Current

Earmark

Earmarks/

Restrictions

AWARD AMOUNT 16,070,002$

DIRECT SERVICE COST (1) 12,748,003$ 1,271,326$ 79.69% Minimum 78%

NON SLOT DOLLARS:

Admin Cost 707,327$ 70,035$ 4.39% Maximum 5%

Non Direct Cost 1,363,436 132,301 8.29%

Quality Cost 845,889 95,579 5.99% Minimum 4%

Childcare Resource & Referral Cost 405,347 26,065 1.63%

TOTAL NON SLOT DOLLARS 3,321,999$ 323,980$ 20.31% Maximum 22%

(1) There are no CCEP dollars for FY 2015‐2016.

ANALYSIS OF SCHOOL READINESS BUDGET

For the Fiscal Year Ending June 30, 2016

78%

4%

8%

6% 2%School Readiness Earmarks as of July 31, 2015

DIRECT SERVICE COST(1)

Admin Cost

Non Direct Cost

Quality Cost

Childcare Resource &Referral Cost

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ANALYSIS OF SCHOOL READINESS DIRECT SERVICE COST

AS OF JULY 31, 2015

CATEGORY GADSDEN JEFFERSON LEON LIBERTY MADISON TAYLOR WAKULLA TOTAL

DIRECT SERVICE COST

Working ‐ Low Income 180,732 47,441 533,629 8,005 55,852 35,737 37,517 898,913

TANF Assistance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Transitional Care 37,396 5,536 133,439 647 3,342 3,670 2,190 186,220

Protective Services 13,363 5,307 121,355 2,873 4,749 5,853 10,573 164,073

Gold Seal 3,562 418 17,960 ‐ ‐ ‐ 180 22,120

CCEP ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

TOTAL DIRECT SERVICE COST 235,053 58,702 806,383 11,525 63,943 45,260 50,460 1,271,326

# of Children Paid Served 795 187 2,747 43 229 165 186 4,352

71%

0%

14%

13%

2%0%

Direct Service Allocation by Eligibility

Category

Working ‐LowIncome TANFAssistance

Transitional Care ProtectiveServices

Gold Seal

18%

5%

63%

1% 5%4% 4%

Direct Service Allocation by County

Gadsden

Jefferson

Leon

Liberty

Madison

Taylor

Wakulla

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EARLY LEARNING COALITION OF THE BIG BEND REGION, INCTOTAL SR CHILDREN SERVED BY MONTH RELATIVE TO PRIOR YEARS AS OF JULY 31, 2015

Age Gadsden Jefferson Leon Liberty Madison Taylor Wakulla

Current

Week Prior Week

0 4 0 40 0 0 0 0 44 57

1 3 0 45 0 0 0 0 48 62

2 6 0 41 0 1 0 0 48 62

3 3 0 32 0 0 0 0 35 43

4 8 0 24 0 0 0 0 32 37

5 12 0 24 0 1 0 0 37 41

6 10 0 64 0 0 0 0 74 78

7 9 0 41 0 0 0 0 50 53

8 9 0 42 0 0 0 0 51 51

Total 0‐8 64 0 353 0 2 0 0 419 484

9 7 0 37 0 0 0 0 44 47

10 5 0 26 0 0 0 0 31 31

11 1 0 30 0 0 0 0 31 30

12+ 0 0 21 0 0 0 0 21 22

Total 9‐12+ 13 0 114 0 0 0 0 127 130

Total All 77 0 467 0 2 0 0 546 614

(1)This section only includes data from the legacy SPE/UWL system . It does not include data from the family portal.

6. WAITLIST AS OF 8/2/2015(1)

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

July

Au

g

Sep

t

Oc

t

No

v

Dec

Jan

Feb

Ma

rch

Ap

ril

Ma

y

Jun

e

Historical Comparison - Children Served by Month

FY 13/14

FY 14/15

FY 15/16

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CATEGORY OF SPENDING FY 15 ‐ 16 Award

(per Notice of Award)

Actual Thru

7/31/15

Current

Earmark

Earmarks/

Restrictions

AWARD AMOUNT 6,820,907$

DIRECT SERVICE COST 6,558,565$ 134,259$

NON SLOT DOLLARS:

Admin Cost 138,435$ 18,468$

Enrollment Cost 74,643 7,084

Monitoring Cost 49,264 14,106

TOTAL NON SLOT DOLLARS 262,342$ 39,657$ 29.54% Maximum 4%

VPK OUTREACH AND AWARENESS 20,737$

ANALYSIS OF VOLUNTARY PREKINDERGARTEN BUDGET


77.20%

Voluntary Prekindergarten Spending Allocation as of July 31, 2015

DIRECT SERVICE COST

Admin Cost

Enrollment Cost

Monitoring Cost

2.14% combined

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ANALYSIS OF VOLUNTARY PREKINDERGARTEN DIRECT SERVICE COST

AS OF JULY 31, 2015

CATEGORY GADSDEN JEFFERSON LEON LIBERTY MADISON TAYLOR WAKULLA TOTAL

DIRECT SERVICE COST 0 0 88,270 0 31,043 14,946 0 134,259

# of Children Paid Served ‐ ‐ 89 ‐ 40 21 ‐ 150

0% 0%

66%0%

23%

11%

0%

VPK Direct Service Cost by County

Gadsden

Jefferson

Leon

Liberty

Madison

Taylor

Wakulla

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Projected Fiscal

Year 2014-2015

Actual Thru

06/30/15 CCEP -

Direct Service Dollars for Economically Disadvantaged

Working Families 8,988,503$ 8,779,819$

6% Match Requirement 539,310 526,789

6% Match Waived 202,320 163,640

6% Match Requirement After Waivers 336,990$ 363,149$

CASH MATCH SOURCES

ELC Board Sponsored Initiatives 0 9,000

CHSP / County of Leon/United Way - Leon 91,251 88,781

United Way - Rural Counties 53,938 55,583

Direct SR Slot Cash - Leon 0 0

Direct SR Slot Cash - Rural Counties 2,000 0

Indirect SR Match - Leon 2,500 0

Indirect SR Match - Rural Counties 5,000 0

TOTAL CASH MATCH 154,689$ 144,365$

IN KIND MATCH SOURCES

My First Books 45,000$ 23,064$

Volunteers 10,000 10,344

Donated Space 80,000 86,475

TOTAL IN KIND MATCH 135,000$ 119,883$

TOTAL CASH AND IN KIND MATCH 289,689$ 264,247$

MATCH SURPLUS/(DEFICIT) (47,301)$ (98,902)$

ANALYSIS OF 6% MATCH REQUIREMENT


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Projected Fiscal

Year 2015-2016

Actual Thru

07/31/15 CCEP -

Direct Service Dollars for Economically Disadvantaged

Working Families 9,509,342$ 898,912$

6% Match Requirement 570,561 53,935

6% Match Waived 203,461 21,917

6% Match Requirement After Waivers 367,099$ 32,018$

CASH MATCH SOURCES

ELC Board Sponsored Initiatives 25,000 0

CHSP / County of Leon/United Way - Leon 95,000 0

United Way - Rural Counties 25,000 0

Direct SR Slot Cash - Leon 0 0

Direct SR Slot Cash - Rural Counties 0 0

Indirect SR Match - Leon 0 0

Indirect SR Match - Rural Counties 0 0

TOTAL CASH MATCH 145,000$ -$

IN KIND MATCH SOURCES

My First Books 30,000$ -$

Volunteers 10,000 0

Donated Space 84,000 0

TOTAL IN KIND MATCH 124,000$ -$

TOTAL CASH AND IN KIND MATCH 269,000$ -$

MATCH SURPLUS/(DEFICIT) (98,099)$ (32,018)$

ANALYSIS OF 6% MATCH REQUIREMENT


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SCHOOL

READINESS/VOLUNTARY

PREKINDERGARTEN

SCHOOL

READINESS/VOLUNTARY

PREKINDERGARTEN

14‐15 Budget 15‐16 BudgetVariance Additional Information

001 School Readiness Direct Care Slots $ 12,637,145 $ 12,748,003 $ 110,858 Increase in funding/Reallocation of dollars from indirect non slots to direct care slots

002 VPK Direct Care Slots $ 6,811,979 $ 6,436,137 $ (375,842) Decrease in funding

003 Salaries/Benefits/401K/Taxes 2,431,235$ 2,519,718$ $ 88,483 Cost of Living Increase for Fiscal Year 14‐15 and Fiscal Year 15‐16

004 Training/Development/Recruitment 23,500$ 13,500$ $ (10,000) Reduction in Agency initiative in regards to staff development through off‐site and on‐site

training

005 Professional Services 61,500$ 63,700$ $ 2,200 Increase in bank fees due to change in banking sweep account structure as directed by OEL

006 Contracted Services 65,000$ 65,000$ $ ‐

007 Quality Initiatives 96,558$ 138,337$ $ 41,779 New Agency initiative to begin increasing quality expenditures to align with reauthorization of federal child care block grant

008 Occupancy 499,511$ 515,951$ $ 16,440 Rent increase in Leon County Office rent per lease and additional rent expense for Jefferson County office

009 Insurance 40,000$ 45,000$ $ 5,000 Increase in Worker's Comp insurance

010 Advertising and Public Outreach 30,526$ 30,000$ $ (526) Decrease in VPK Outreach and Awareness grant award

011 Dues/Subscriptions and Meeting Exp 8,300$ 8,300$ $ ‐

012 Supplies and Materials 22,000$ 20,000$ $ (2,000) Use of technology has reduced the need for office supplies

013 Technology Maintenance 150,000$ 150,000$ $ ‐

014 Equipment Rental and Maintenance 60,000$ 55,000$ $ (5,000) Reduction in maintenance cost for ELC leased equipment. i.e. copiers and postage

machine

015 Office Furniture and Equipment 40,000$ 55,000$ $ 15,000 Increase to support end of lifecycle purchases are needed for the 15‐16 Fiscal Year

016 Travel 44,000$ 44,000$ $ ‐

017 Printing and Postage 3,000$ 4,000$ $ 1,000 Increase to support ad hoc direct mailing initiatives for parents and providers

TOTAL 23,024,254$ 22,911,646$ (112,608)$

Notice of Award 14‐15 Grant Year 15‐16 Grant Year Variance Notes

School Readiness 15,926,655$ 16,070,002$ 143,347$ Increase in award

Voluntary Pre‐K 7,076,220$ 6,820,907$ (255,313)$ Decrease in award

VPK Outreach and Awareness 21,379$ 20,737$ (642)$ Decrease in award

TOTAL 23,024,254$ 22,911,646$ (112,608)$

GRANT AWARD COMPARISON

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EARLY LEARNING COALITION OF THE BIG BEND REGION, INC.

FUNCTIONAL EXPENSES DETAIL ‐ DEFINITIONS PAGE

ACCOUNT NAME DESCRIPTION

Direct Care Slots

1. Working ‐ Low Income

2. TANF Assistance

3. Transitional Care

4. Protective Services

5. 2 Parent 1 Non Working

6. CCEP

7. Gold Seal

Direct childcare expenses related to the specific grant/program

1. Parent/guardian currently employed or engaged eligible education activities with total family

income that falls between 150% and 200% of Federal Poverty Level

2. Workforce referral where parent/guardian has applied for cash assistance and child care services to seek

employment

3. Referral where parent/guardian is receiving cash assistance and is engaged in job preparation activities or

is employed

4. Family of child is under investigation/supervision because of allegations of abuse or neglect; or

child is in foster care or in court ordered relative care

5. Two parent/guardian household where only 1 parent/guardian is employed or engaged in eligible

education activities and child has been determined at risk of school failure

6. Working family with total family income not to exceed 200% of federal poverty level and cost of care is

matched dollar for dollar by local business.

7. Rate differential to a child care provider who meets national acceditation standards that are accepted by

the Florida Department of Children and Family (DCF), Child Care Licensing Program.

Salaries/Benefits/401K/Taxes Employee salary and related costs including 401k, taxes, 401k admin fees

Training/Development/Recruitment Staff and Board recruitment, training and development costs including background checks

Professional Services Accounting Fees, Legal Fees, other professional fees (if applicable)

Contracted Services Taylor County School Board Subrecipient Contract

Quality Initiatives Quality Initiatives (School Readiness Grant only)

Occupancy Rent, Utilities, Telephone, Maintenance, Cell phone, Insurance, Networking and Security expenditures

Insurance Liability insurance, D&O insurance, Workers Comp, and Finance bond

Advertising and Public OutreachAdvertising costs related to web‐page and other programmatic expenses Outreach materials to support

programs

Dues/Subscriptions and Meeting Exp Newspaper subscriptions, Chamber of Commerce dues, coalition related meeting expenses

Supplies and Materials Office supplies and specific program related materials

Technology Maintenance Technology maintenance (Inspired Technologies contract) Software renewal, upgrades, purchases

Equipment Rental and Maintenance Copiers, postage machine

Office Furniture and Equipment Purchase of equipment and furniture

Travel Travel related expenses for lodging, car rental, airfare, meals per diem and mileage

Printing and Postage Printing of forms for ELC use, general postage costs

1

5K Race and 1 Mile Fun Run

2nd Annual

Saturday, October 31, 2015

Kim Kelling Engstrom and Todd Engstrom, Ed and Marilyn Feaver, Daniel and Ali Wagnon, Angel and D’Lo Trejo and Tara Orlowski

FREE children’s book for every child that registers!

Schedule of Events 7:00am Registration Opens 7:30am Group Warm Up 8:00am 1 Mile Fun Run 8:30am 5K Race 9:45am Awards Ceremony Pre-Registration (before 10/28/15) $20 Adult with shirt ($15 without shirt) $10 Child with shirt (Up to 12) ($5 without shirt) Children under 2 Free Where Northwood Centre 1940 North Monroe Street Tallahassee Proceeds Support early learning initiatives in the Big Bend Region

For more information and to register, go to www.elcbigbend.org or call (850) 552-7305.

Day of the Event Giveaways

Photo booth Face painting

Food & refreshments Prizes for best Halloween costume

Great awards for race winners Professionally certified course

Amazing guest speaker

The Early Learning Coalition of the Big Bend Region’s

1

Building Partnerships

&

Bridging Early Childhood Systems

to

Create Brighter Futures 1

Building a Quality Task Force

1

Program

Management

Family

Engagement

Curriculum

Assessment Environment

Staff Qualifications

Growth

Excellence

Task Force Results

1

RONALD V. MCGUCKIN AND ASSOCIATES Brid

gin

g S

yste

ms &

To

ols

1

Early Head Start & Head Start

Quality Frameworks

Accreditation

1

STAFF QUALIFICATIONS

1

FAMILY ENGAGEMENT & PROGRAM BUSINESS

1

CURRICULUM, ASSESSMENT & ENVIRONMENT

1

ENVIRONMENT

1

Agenda - elcbigbend.org · 2. Approval of Agenda ... The motion to approve the CEO authorization...

Documents

Transcript of Agenda - elcbigbend.org · 2. Approval of Agenda ... The motion to approve the CEO authorization...