AGENDA 1.Welcome, Introduction & Aims of the Meeting 2.Presentation of the first 6 months results...

AGENDA

1. Welcome, Introduction & Aims of the Meeting 2. Presentation of the first 6 months results3. Questions4. Date of the Annual General Meeting5. Any Other Business

1www.uleycommunitystores.co.uk

Uley Community Stores and Post Office

•Financial and Governance•Fund Raising•Financial Highlights

•Volunteers & Helpers•Operations•Review of what we said we would do on 24th April 2012•What next


Financial & GovernanceFund Raising

• 202 Households responded to 2012 questionnaire• 205 Households invested• 325 Shareholders of £10 shares, or over, each• One Member one vote regardless of shareholding• £47,950 raised as Share Capital• £2,892 in donations• £20,000 grant from Plunkett Foundation• £20,000 3 year loan @ 8% matching grant• 10 year lease with 3 x 3 year break clauses for UCS


Financial & GovernanceFinancial Highlights

•Turnover is at over £12,000 a month•Turnover is back to 2008 figures •Turnover up 23.5% on 2011/12•Profitable at c£750 a month


Financial & GovernanceThe First 6 Months 1st July 2012 – 31st December 2012

•Turnover £74,000•Profit £4,650•Cash £69,000


Financial & Governance

Allocation of the Funds


Financial & GovernanceFunds in

•Shares sold £47,950•Donations £2,892•Plunkett Grant £20,000•Required loan for grant £20,000

•Total £90,842

7www.uleycommunitystores.co.u

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Financial & GovernanceFunds allocated

• Start-up and refurbishment to date £18,500• Remaining cash £69,000• Stock £4,000

Additional projects in-progress or programmed• EPOS £6,000• Post Office refurbishment £8,000• Continued Shop Improvements £7,000• Loan Repayment £20,000


Financial & Governance6 Months Trading Account


Period: 1 July 2012 to 31 December 2012£ £

SalesShop Sales 63,758.18Post Office Income 7,173.50Other Sales 2,892.91

Total Sales 73,824.59

Purchases 50,726.08

Gross Profit 23,098.51

Overheads 18,439.28

Net profit 4,659.23

Volunteers and Helpers• Over 70 Volunteers have helped in the Shop• Aged between 18 and 80+• They all have a WONDERFUL SMILE• Trading continued throughout the refurbishment

courtesy of Cathy White• Decorators and tradesmen were all local• 400 people have been involved in the project –

without customers!


Operations• Open 7 days a week longer than before• Monday to Friday 8am to 6pm• Saturday 8am to 4pm• Sunday 8am to 12 noon• Old shop closed on 30th June 2012• UCS Opened on 1 July 2012• Major refurbishment in November 2012


Review of 24th April 2012 Meeting• Questionnaire Results • Location• Trading Hours• Post Office• Layout• Planned Product Lines and Suppliers• Planned Services• Volunteers• Management• Source of Funding• Shareholder Rules• Use of Funds• Time Frame• Summary

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Questionnaire Results202 Households Participated in January 2012

• 89% thought the Shop was Important• 81% used it at least once a week & 51% daily• 88% thought the Post Office was Important• 64% used the Post Office at least once a week• Top 5 Products wanted by the Village are:

• Newspapers 91% CONTINUED• Dairy 72% CONTINUED• Bread 69% CONTINUED• Cards 55% CONTINUED• Local Produce 54% CONTINUED


Location• The current Uley Stores selected after detailed

comparison with 2 other possible sites• Central & Visible Location• Existing Use (Planning)• Going Concern & Continuity of the Stores• Parking & Pedestrian Access• Continuity and Income from the Post Office• Good Size & Space

• WE HAVE IT WITH A 10 YEAR LEASE


Trading Hours

Proposed Trading Hours for the Community StoresMonday – Friday: 8am - 6pm Saturday: 8am – 4pmSunday: 8am – 12 NoonOpen at Lunchtime

BUT IT DEPENDS UPON YOUAND YOU HAVE DELIVERED


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Post Office• To be open for 40 hours a week including

Saturday Morning • To be Supervised by the 2 Paid Employees• Relocation of the Post office within the Shop• No planned change in Services / Contract• In agreement with Joy Gaytten, Angela

Haddrell to be the Sub Post-Mistress• AND THAT IS HOW IT IS


Layout

•Create more selling space•Move the Post Office counter•Position the Post Office counter next to the Shop counter•Create washing facilities•AND THAT IS HOW IT WORKED OUT


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planned PRODUCT LINES AND SUPPLIERS

• Over time review existing Products / Ranges• Maintain most existing – Hobbs House, Frocester

Fayre etc• Add new local suppliers – Godsells cheese

• We are looking for your recommendations but you need to buy the products!

• AND YOU DID BUY THEM AND WE STOCK THEM


PLANNED SERVICES• Over time review existing Services CONTINUING• Takeaway Beverages & Food WE DO HAVE SOME BUT WE

DO NOT WANT TO COMPETE WITH PREMA• Wifi IS PROVIDED AT PREMA• Website and Trading Database UP AND RUNNING• Computer facilities eg Road Tax NOT SUFFICIENT DEMAND• Local Home Deliveries for the Housebound AVAILABLE ON

REQUEST• Paper Reservations FOR WEEKLIES AND MONTHLIES• Credit & Debit Card Sales COMING VERY SOON• Cash Withdrawals AVAILABLE NOW


VOLUNTEERS

• We need a Bank of 50 Volunteers WE HAVE 50

• For a minimum of 2 hours a week FLEXIBLE

• Ideally for at least a couple of sessions a week THEY ARE

• Renew your interest with Angela and her team today YOU DID

• Christmas Party WE HAD A GREAT DRINKS PARTY IN JANUARY!


MANAGEMENT

Members (through the AGM)

Management Committee (elected by the Members)

Operating Team (Shop Manager and Job Shared Supervisors)

VolunteersTHIS IS HOW IT IS


Source of FUNDING• Start up Costs are £25,000• To date £15,000 raised WE GOT TO £51,000

AND A GRANT OF £20,000

• Members buy Shares with values of:£10 £500£50 £1,000£100 £2,000£250 £5,000


Shareholder RULES

• Each Member has a Single Vote DONE• So every Shareholder has one vote at the AGM however

many shares he or she holds DONE• All Shares may attract a 2% Loyalty Voucher to spend in

the Shop NOVEMBER 2013, TRADING PERMITTING• Shares should be regarded as a long-term investment in

the community THEY ARE• They will never exceed their initial value THEY WON’T• Subject to trading, and the Society Rules, it can be

withdrawn after a minimum period of 3 years WE HOPE YOU WILL BE THERE FOR US FOR AS LONG AS WE NEED YOU


Use of FUNDs

• Stock £7,000 £4,000

• First Rent & Rates for 3 months £3,000 £2,886

• Refurbishment (WC; Decoration etc) £9,000 £25,000

• Working Capital £4,000 £4,000

• Loan to be repaid £ 0 £20,000

• Contingency £2,000 £34,956

• TOTAL £25,000 £90,842


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TIME FRAME• Fund Raising Now; closing 5th June DONE

• Old Shop closes 30th June IT DID

• ULEY COMMUNITY STORES OPENS 1ST JULY IT REALLY DID

• Refit of UCS October 2012 NOVEMBER 2012

• Grand Official Opening & AGM October 2012 HRH THE PRINCE OF WALES OFFICIALLY OPENED THE SHOP ON 22ND FEBRUARY 2013

• New Management Committee Elected at AGM TO BE HELD 19TH OCTOBER 2013 AT 2PM


SUMMARY

• We need your help WE GOT IT

• Join as a Member YOU ALL DID

• Become a Volunteer NOW YOU ALL ARE

• Save your Shop by Shopping at: YOU DID

Uley Community Stores

S.O.S. YOU DID, THANK YOU26www.uleycommunitystores.co.uk

So What next1. More of the same2. The Next Level Project (TNL Project)3. EPOS

a. An easier & better “Till”b. Improved Stock Control


More of the same

•Volunteers (and we can always do with more please)•Service with a SMILE•A Community Shop the Village want to have•A Community Shop the Village want to use


The Next Level ProjectTNL Project

1. Completing the refurbishmenta. Improved fridgesb. More shelf space

2. Improving the customer experiencea. More logically organisedb. Improving the range


EPOS

1. An easier & better “Till”2. Improved Stock Control3. Improved understanding of the business


What can we do to help youMOVE FROM £6 TO £10

1. Average Uley Household Shop Spend = £6 a week (£3,000 a week split between 500 Households)

2. How can we help you to make it £10 per Household per week?


SUMMARY

• We have a thriving community shop• It is owned by the Village • It is run by Volunteers from the Village• It can still improve • You can help us buy increasing what you buy

at the ULEY COMMUNITY STORES• And finally.. there are very few shops with this


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Uley Community Storesofficially opened byHRH The Prince of Waleson the 22nd February 2013

www.uleycommunitystores.co.uk

AGENDA 1.Welcome, Introduction & Aims of the Meeting 2.Presentation of the first 6 months results...

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Transcript of AGENDA 1.Welcome, Introduction & Aims of the Meeting 2.Presentation of the first 6 months results...