AFTERNOON AND WELCOME

© Rosemary Bookkeeping Limited 2009Rosemary Bookkeeping Limited 2013 ©

AFTERNOON AND WELCOME


1. Loading client templates onto Sage

2. Payroll Journals – different types of reports

3. Charging for extras4. Data checks before sent to Acct5. VAT SAGE 20136. Bank transactions

Rosemary - Boost your memory with this nutritional powerhouse


Setting up New clients on Sage

Uploading client templates into Sage

Using the new how to do sheet


Setting up New clients on Sage

Remember when you back up Sage files you only need to back up the Data Files, unless you are producing Sales Invoices for your client.

With your own accounts and clients where you produce their sales invoices you should always back up the data, report files and layouts. This way if anything should happen you won’t lose the various Rosemary templates or your sales invoice set up or your client’s templates


Payroll

IrisMoneysoftSageBrightPayUKPayroll ExpressPayrooCeridienAccentra Payroll LiteRTI Lite


Payroll Continued

Whatever the software the information that you need each month to process the payroll is:

- Gross Pay (may be called other things eg Basic Payment)

- Employee NIC- Employer NIC- Netpay

All these packages must provide this information


Payroll Continued

The payroll should be posted using the Memorised Journal in Sage, either the No Director or with Director:


Payroll Continued

PAYROLL NO DIRECTOR – RBPAYND


Payroll Continued

PAYROLL WITH DIRECTOR - RBPAYD


Payroll

Remember – if your client has payroll with RTI now operating it must be run monthly so you need the payroll information every month


Charging For Extras

NEW TRANSACTION RECORD SHEET – TRS

3 ROWS WITH DROPDOWN BOX TO IDENTIFY EXTRA CHARGES

YEAR END

OPENING/CLOSING BALANCES

SUPPLIER/CUSTOMER(S) RECONCILIATIONS

GENERATING CLIENT’S SALES INVOICES

PAYROLL FOR LARGER CLIENTS


Business name 0 Batch period Date batch processed

Batch number Processor

Closing audit trail number (b) #REF! First audit trail number processed in batch (a)# 0 = Total of entries processed in Batch #REF! No. of deletions & cancellations 0 No. of standard transactions (excluding deletions) #REF! = Total of entries for Batch #REF!

Per audit trail report -processed items No's of transUnit

ValueTotal Units

Sales invoices and credits* 0 2.0 0 Purchase invoices and credits* 0 2.0 0 Bank and Credit Card receipts 0 2.0 0 Bank and Credit Card payments 0 2.0 0 Journal entries 0 2.0 0

Total items processed 0 New customers set up 0 0.5 0 Additional Charges Menu New suppliers set up 0 0.5 0 Year end Processing New nominal codes 0 0.5 0 Opening/Closing Balances Number of transactions on bk statements (inc CC and petty cash) 0 1.0 0

Customer/Supplier reconciliation

Expenses sheets completed for Client 0 15.0 0 Sales Invoices New queries on sheet 0 5.0 0 Additional Payroll Processing Completed queries 0 2.0 0 Additional Sorting Number of debtors on aged debtors, review & email report 0 0.5 0 Other Charges Number of creditors on aged creditors, review & email report 0 0.5 0 << enter additional charges P&L Report prepared, reviewed and email to client/accountant 0 10.0 0 in orange boxes BS Report prepared, reviewed and email to client/accountant 0 10.0 0 TB Report prepared, reviewed and email to client/accountant 0 10.0 0 Prepare VAT return, review, reconcile & email report (qtrly) 0 30.0 0 Other Charges 0 0.0 0 <<< Use dropdown box in cells A39, A40 or A41

Other Charges 0 0.0 0 to choose extra charges from dropdown menu above

Other Charges 0 0.0 0 Total Units in this Batch 0.00 Charge per unit £0.42 Total Cost (net of VAT) £0.00 #Remember this is first transaction you process not audit trail number on sage when open * includes sorting, organising and filing into relevant accounts files and assumes 1 line entry for each invoice Copyright 2013 Rosemary Bookkeeping Ltd


Data checks before sent to Acct

• Always do your reviewing (Order of Processing Section 3).

• Remember if you have payroll the only balance on Nominal 2210 PAYE should always only be the last month processed and on Nominal 2202 Netpay should be zero unless your client pays wages mid month etc

• Nominals 9998 and 9999 should not have balances, if they do you must provide an explanation and ask the accountant to deal with

• Have a look at the Sundries nominal – N/C 8206, if this has a high balance on it this could trigger an HMRC Inspection. Theoretically you should only have to use this nominal for the odd transaction, everything else should fit within a different nominal. You should look at the total compared to the turnover if the ratio is high you need to move items. If you are not sure contact Support.

• Once you have checked down the TB and are happy ie there don’t appear to be amounts on odd nominals for the client in question you should email the data file to Support and ask for it to be checked prior to being sent to the client’s accountant.


When you email the data file for checkingplease provide the following

• Client Information Sheet – this should be completed as fully as possible

• Details of any oddities for the client, anything strange that HO should be aware of

• Anything that you are not sure about or need help with

• Starting Audit Trail number from where you want checked


Data checks

You will be sent in return a list of any changes that you will need to make

A list of points to raise with the accountant


VAT on SAGE 2013

On Sage 2013 when you click to reconcile VAT you will get a new window pop up – VAT TASKS


VAT on SAGE 2013


VAT on Sage 2013

VAT Transfer Date Sales Tax Amount Run VAT Transfer

Purchase Tax Amount

------------------------------------------------------------------------------------------------------Adjustment Manual Adjustment-----------------------------------------------------------------------------------------------------Payment Bank

Date Ref

Details Amount Record Payment

------------------------------------------------------------------------------------------------------e submission to HMRCSubmit this VAT Return electronically to HMRC Submit Return


Bank Transactions


EC Sales and Purchases

• Generally your client’s cannot claim VAT on goods and services purchased in the EC

• Goods and Services bought within the EC region between businesses are known as Reverse Charge transactions ie your client has to act as the supplier and the customer – to show this on their VAT Return

• You will have to set the Supplier up with details of the EC Country they are based in and with their VAT Number in order to process as an EC Vat transaction.

• When posting the Supplier invoice use the relevant Sage tax code depending on whether the transaction is Zero Rated or Standard rated, a good or a service

SAGE TAX CODES for EC Transactions

• T7 – Zero rated purchases of goods from Suppliers in EC• T8 – Standard rated purchase of goods from Suppliers in EC• T4 – Sale of goods to VAT registered Customers in EC• T22 – Sale of services to Vat registered Customers in EC• T23 – Zero rated purchases of services from Suppliers in EC• T24 – Standard rated purchases of services from suppliers in EC


EC Sales and Purchases

The figure you post will appear as follwos on the VAT Return

the amount of output tax in box 1 VAT due on sales the amount of input tax in box 4 VAT reclaimed on purchasesthe full value of the supply in box 6 total value of sales, andthe full value of the supply in box 7 total value of purchases.

• No VAT to account or at all if the service from the EC is exempt or zero rated

AFTERNOON AND WELCOME

Documents

Transcript of AFTERNOON AND WELCOME