Afro asia presentation

Hisplus Systems Limited

Afro-Asia Presentation

PROPOSAL

ON

E-BUSINESS B2B AND B2C WEBSITE INTEGRATION SYSTEM

Presented by

Tunde Omitogun, Managing Director, Hisplus Systems Limited.


Project Overview

To embed interactive business-to-business platform into Afro-Asia web system.

To incorporate business interactive capacity

To convert Afro-Afia web portal to B2B interactive online system

To develop and promote b2b and b2c processes for Afro-Asia


Objectives To develop online administrative platform To develop database backed enquiries ability To establish company product ranges and its availability To develop online sales-payment orders system To develop distribution-transportation orders To develop job enquiry system. To develop online payment system To dev. Nnewi Point of Sales (POS) system. To dev. Customers Management System. To create listening platform of social media


Benefits B2B and B2c business processes

Increase productivity Improve collaboration and communication Streamline organizational management across a wide range of business

scenarios.

Revenue Growth through Clients get faster and easier access to product information Quicker response to their requests, get better customer support Ability to buy products online. Automated sales and customer support

Cost Savings through reduction in Order Processing Cost Supply / Distribution orders Sales and support costs


Benefits (value added)

The cost of acquiring customers through online channels is always cheaper than other traditional methods

Improve customer service ability to have constant interaction with customers through the B2B portal helps companies serve customers better.

The B2B portal solution allows tracking the whole ordering process from payment to delivery and brings greater efficiency in customer service.

Directly buy products using the shopping cart reduce sourcing time cycle.

The customers can select products from the integrated online catalogue.


Benefits (value added) Customers can sends purchase orders or directly buy

products using the shopping cart. Discussion board, forum, that helps in getting valuable

feedbacks on time, building new partnerships using the networking ability and disseminating important information to customers easily.

Real time access to current product information is vital for an accurate buying decision.

Updating product content and other information using customized forms, help buyers and other associates to take critical decision promptly.

Automated procurement and approval method stops maverick buying.


Scope Admin / E- business buyers’ platform Payment gateways (Online Shopping) Registration / Login Sales / Inventory Management Online Catalogue / Quotation system Distribution / Transport Management Job Management Search System Desktop Integration System Customer Management System / Social Media system Point Of Sales (POS) Desktop Integration System


Design and Development

Admin / E- business buyers’ platform

CentralDatabase

Payment

Supply &Inventory

Products Catalogue

Reporting

Career

ADMIN

END

CUSTOMER

END

FRONT

OFFICE

WORKS

&

BACK

OFFICE

Sales Trans / Delivery


Admin Create User Access ( Acct. / Sales / Manager / Store keeper / etc Create / Activate Customers Details Create products catalogue User Accounts Role Permissions Sales Types Credit Status Payment Terms Payment Methods


E-Business (B2B) Customer Relation Management

Customers Details / Sales History Credit History / Contact types (email / SMS )

Sales Place An Order / Outstanding Sales Orders Order Inquiry / Print Price Lists Order Status Reports (Print) Orders Invoiced Reports Order Delivery Differences Report


Receivables / Inventory Select Order to Invoice Enter Receipts Allocate Receipts or Credit Notes Customer Transaction Inquiries Customers Listing by Sales areas / By Sales persons Transaction Inquiries ( Sales invoice / Credit note /

Receipt with respect to date period) Inventory Item

Receive Purchase Orders Inventory Item Status Inventory Item Usage List Inventory Status By Location/Category Add A New Item


D1 Products/prices D2 Customer payment history

D3 New orders

D4 Back orders

D5 Rejected orders

3. Authorizecredit

2. Verify product numbers & stock on hand

1. Collect order info

4. Notify customer

Customer

BackordersBack orders

Customer notification

Orders

Product numbers,inventory levels

D6 Inventory

Products, priceinformation

Orders

Credit status

Openorders

Rejected,partly filledorders

Rejectedorders


On-line Payment

Payment to

Afro-Asia Bank AccountTerminal

Terminal

Terminal

Terminal

Terminal

Terminal

Immediateprocessingof eachtransaction

ISP Gateway(Interswitch)150k /1.5%

• Design and Development of Products Cart

• Payment of N150k setup fee to ISP provider

• 1.5% or maximum of N2000 / product sold through credit –debit card / ATM


Buying Over the Internet

Log on to internet

Access Afro-Asia

web portal

Browse products catalog

Pick items

Fill out request

for quotation

form

Review response to request for quotation

Place order

Input sent Afro-Asia

order entry system


Registration / Login Registration of new customers online

Verification through email / SMS validation

Login of registered members with valid username and password

Login customers are directed to a secured socket (https) for security

https can not be easily hacked into like http.


Sales ManagementCustomers will have access to the following from their dashboard.

Sales order quotation Sales quotation Sales history Sales Status Direct online payment Payment Status Delivery Status Delivery method Approval Status


Inventory Item Customers have access to Products

availability status Latest Products Up coming products Quantity available Loading time confirmation Detailed Price List


Afro-Asia Bank AccountCC / DC / direct payment

Customer QuotationOrder requestOnline Request

Online Quotation System• Customer can make

quotation directly.• Will be required to

register / login after the send button is pressed.

• All information sent to AA online database.


Customer

Order entry/sales configuration

Shipmentplanning

Routing

Scheduling

Shipmentexecution

Invoicing

Finishedproduct

inventory

Customer order via internetmail, phone, SMS

OrdersPlannedshipments

Plannedshipments& routes

Pick list

Shipped orders

Inventory status

Products

Invoice

Online Quotation System


Career Management Vacancies Automatically Listed Applications select and fill online form for various

deliverables Attachment Cv Admin can search for application by all the variables

( Discipline, years of experience, age, location, state-of origin etc)

Contact can be made via email / sms on selected /ticked application

Provision made for non available post to be applied for for future reference


Search System Products search system based on

Year of production Price Colour Size Model Number Name Weight Unit of Measurement Other attributes as defined by the administrator


POS System

Customer’sreceipt

Inventorydatabase

Managementinformation

system

Purchasesdatabase

Scanner/

Credit / Debit /ATM CardTerminal

Point-of-saletransactionprocessing

system

Itemdatabase

UPC andquantity

Item, quantity,date, time, price

Price

Quantity,Date,time

• Search Product.• Password Control.• Multiple Card

Payment.• Sign In, Sign Out.• Barcode Scanning.• Discounts.


Buyer

1. Search and Identify5. After sales

service

4. Product & service delivery

2. Selection and Order

3. Purchasing

Traditionaldelivery

Electronicdistribution

Transportation


ERP INTEGRATIONIntegrating Afro-Asia Online system will be accomplished with combination of the following methods Batch Downloads

This for copying online managed data from any ERP system. Integrating any ERP system (SAP / Microsoft Dynamics / JD-Edwards etc) to the online server system.

Batch downloads could be used for product catalog, customer data, and pricing data, and can also work well for inventory and order-status data.

Real-Time Connectors Using real-time connectors wrap the programming interfaces on any

ERP system with component executed in real time. Component is essentially a proxy object that can then be instantiated

and called from any user interface.


ERP INTEGRATION Queued Connectors

The queued-connector technique for integrating Afro-Asia eCommerce Server application with an ERP system adds a queuing technology to make the calls asynchronous.

It employs a proxy object to access the ERP API. A request for checking message / information on queue is initiated It is also a real time integration system

Mirrored Updates As events occur on the system (for example, inventory is updated,

customers are added, product pricing is changed), they are transmitted over a real-time connector to the ERP application.

Updates are mirrored from the ERP system constantly throughout the day to the back-end databases of the eCommerce Server application.

All processing requests are directed to SQL Server database. Both ERP and Afro-Asia Online system are concurrently updated


ERP INTEGRATION INTERFACEThe following data interface will be used; CSV Export CVS Import XML Export XML Import Database Export Database Import Web-Services Server Web-Services Client


CONTROL DEPARTMENTINTEGRATION MODEL

Control Model Permission Authentication Authorization Auditing

before transaction at every level is allowed.

Control Dept Authentication

Control Department Permission

Control Dept. Authentication./ Authorization

Control Dept. Authentication./ Authorization

Control Dept. Authentication.


CONTROL DEPARTMENTINTEGRATION MODEL




Control Department Authentication

Control Dept. Permission, Authentication

Control Dept.Authorization

Control Dept, Authentication


CONTROL DEPARTMENTKey System Features

Authentication Authorization Auditing Security Access

AdministrationControl

Department

Sales

POS

InventoryCRM

Transportation


CONTROL DEPARTMENT Control Department .

Control through 5 levels Permission, Authentication and Authorization

5 levels = 5 senior management code permission

Authentication: enables integration of multiple security systems across corporate boundaries through unique verifiable identity relationships.

Whistle blowing procedures Authorization and Permission controls Supervisory controls Audit trail


Authorization and Authentication Cash Disbursement

Check validity of payments made to the banks Identify checks out of sequence Identify purchases just under the naira limit that

require additional approval Identity vendors/customers with the same address Identify unusually close sequential patterns of

invoice numbers Verify existence of vendors with common names Extract invoices posted with duplicate purchase

orders


Authorization and Authentication Sales / Account Receivable

Ascertain associate purchases from large amounts Determine return rates for promotional products Identify high-volume refunds customers Identify higher than average returns over time Identify refunds paid to company employees Review customers with a significant percentage of low or

negative margins Identify duplicate invoices if it exists Identify all customers in sales who are not in accounts

receivable. Identify any customers with no phone number Identify any customers whose contact phone number is the

same as the company's


Authorization, Auditing and Authentication Inventory

Identify duplicate SKU numbers and description or cost Authenticate reconciled unmatched pay and remittances to

freight invoices Report on items with high value of balances and age Ascertain products with zero quantities or zero prices Identify obsolete inventory by sorted turnover analysis Audit inventory levels and turnover rates.


Authorization, Auditing and Authentication Authorize and Authenticate every Sales

and Purchasing Monitor and analyze invoices Purchase orders Shipping Inventory receipts Payments Customers transaction Sales receipts


Data mining and acquisition• 1 week

Design • 1 week

Development• 6 weeks

Training and Implementation• 2 weeks

Timeline


Requirements The available website into which e-business is to be

integrated must have a minimum of 150gb online storage space

Minimum of 2 desktop computers (Duo core / 2gb / 100gb hdd minimum) must be available at client’s site.

Internet connection must be available at client’s site POS machine + 1 CC / DC terminal


Costing Payment gateways (Online Shopping)

Setup cost (ISP provider Interswitch) 150,000 Service charge per item sold (Interswitch)****** 1.5% / N2,000 max

POS Terminal Integration Setup cost (By Gateway system provider Interswitch) 150,000 Service charge per item sold 1.5% ***** Card terminal Barcode terminal

Design and development cost N2,015,000


Payment Terms

Payment Terms: 70% in advance and 30% on completion


Data entry & input

ProcessingDocuments& reports

Database

Internally generatedtransactions:

• shipped orders

• Stocked orders

Externally generated transactions:

• customer orders

• vendor invoices

• customer payments

Internally generatedtransactions:

• shipped orders

• Stocked orders

Externally generated transactions:

• customer orders

• vendor invoices

• customer payments

Database update:

• customer orders

• inventory

• purchase orders

• customers

• suppliers

Database update:

• customer orders

• inventory

• purchase orders

• customers

• suppliers

Documents:

• pick list

• receiving notices

• Online payment / paycheques

Operational reports:

• finished product inventory status

Documents:

• pick list

• receiving notices

• Online payment / paycheques

Operational reports:

• finished product inventory status

Summary


Datacollection

Dataedit

Datamanipulation

Datastorage

Documentproduction

Datacorrection

Original data

Summary 2


The End

Afro asia presentation

Business

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