AFRICA STRATEGIC PLAN FINALmap for the operations of PPD Africa as a whole, PPD conducted a...

STRATEGIC PLAN FOR AFRICA

Partners in Population and Development

www.partners-popdev.org

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TABLE OF CONTENTS

Acronyms and Abbreviations 3

0.0 Executive Summary 4

1.0 Introduction/Background 6

2.0 Vision, Mission, Core Values and Mandate of PPD Africa 8

2.1 Vision 8

2.2 Mission Statement 8

2.3 Core Values of PPD Africa 8

2.4 Mandate 9

3.0 Swot Analysis 10

3.1 Strength 10

3.2 Weaknesses 10

3.3 Opportunities 11

3.4 Threats 11

4.0 Strategic Thrusts – Summary Description 12

5.0 Strategic Thrust Statements and Frameworks 13

5.1 Resource Mobilization 13

5.2 Partnership Building & Networking 17

5.3 Advocacy and Policy Dialogue for South-South Cooperation 19

5.4 Capacity Building/Institutional Strengthening/Leadership Development 22

5.5 Coordination of South-South Cooperation in Member Countries 25

5.6 Transfer of Best Practices, Expertise and Technologies 29

5.7 Reproductive Health Commodities and Supplies Security 34

5.8 Expantion of PPD Africa Membership Including Recruiting Priority

Countries 37

5.9 South–South Cooperation Modalities 38

6.0 Key Steps in Implementation 39

7.0 Vision of Success 39

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ACRONYMS AND ABBREVIATIONS AIDS Acquired Immuno-Deficiency Syndrome APC African Population Commission HIV Human-Immuno Virus ICPD International Conference on Population and Development MDGs Millennium Development Goals ODA Official Development Assistance P& D Population and Development PCCs Partner Country Coordinators PoA Programme of Action PPD Partners in Population and Development RECs Regional Economic Commissions RH Reproductive Health SRHR Sexual and Reproductive Health Rights SWOT Strengths, Weaknesses, Opportunities and Threats

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0.0 EXECUTIVE SUMMARY In 1994, representatives of the countries of the world came together in an international conference on population and development (ICPD) and developed a new paradigm for reproductive health - the Cairo programme of action. Just as a new paradigm was needed to address the questions of population growth and development of the late 20th century, a need fora new institutional framework emerged. At that same meeting, the developing countries endorsed the concept of Partners in Population and Development: South-South Cooperation (PDD).This initiative recognized that the dominant capacity of implementing Sexual and reproductive health including family planning programs lies in the developing countries and accordingly Partners developed a secretariat with its headquarters in Dhaka -Bangladesh to “broker” arrangements for the horizontal transfer of technical and programmatic expertise from one southern country to another. PPD started with a membership of 9 countries. The membership has steadily grown to 21 countries encompassing 54% of the world’s total population of six billion. 11 of these countries are in Africa. The African member counties include Benin, Egypt, The Gambia, Kenya, Mali, Morocco, Nigeria, Senegal, Tunisia, Uganda and Zimbabwe. As a first step in consolidating the establishment of the Africa office and providing the road map for the operations of PPD Africa as a whole, PPD conducted a strategic planning workshop during the period February 23 – 26, 2007 in Sheraton hotel Kampala - Uganda. As a first step in consolidating the establishment of the Africa office and providing the road map for the operations of PPD Africa as a whole, PPD conducted a strategic planning workshop during the period February 23 – 26, 2007 in Sheraton hotel Kampala - Uganda. The resultant strategic plan which this document constitutes is intended to among other things: Establish a common direction for the operations of the PPD Africa office in alignment

with the PPD global mandate.

Enhance the relevancy of organizational operations to what the organization stands for

Provide a foundation for operational planning e.g. Annual work programme and budget and detailed special projects

Act as a marketing document for resource mobilization

Enhance the image of the organisation

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The plan consists of 7 main sections. The introduction/ background section is a broad situation analysis giving an overview of the history of Partners and Development – south –south Cooperation (PPD) as an organization and mapping out in broad terms the Reproductive Health situation and related problems in Africa and making a case for the opening of the PPD Africa office. This section is followed by another one comprising the vision, mission, core values and mandate of PPD Africa. The third section is the SWOT Analysis which spells out the strength, weaknesses, opportunities and threats in respect of PPD Africa for which the strategic plan is intended. The SWOT Analysis and the preceding sections open the door for two sections on strategic thrusts which are intervention areas which PPD Africa will operationalize in the five year plan period in order to resolve or contribute to the resolution of identified problems. A total of 9(Nine) strategic thrusts/ intervention areas were identified discussed and agreed on. Each of strategic thrusts has been taken through a process resulting into a number of inter-related components namely: a strategic thrust statement; a goal for that particular thrust; objectives flowing from the goal; and a strategic frame work detailing for each objective the broad strategies & activities, expected output/outcomes, indicators and their respective means of verification. The key issues envisaged in the implementation of the strategic plan and anticipated concrete outcomes considered to be a “vision” of success conclude the strategic plan document.

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1.0 INTRODUCTION/BACKGROUND In 1994, representatives of the countries of the world came together in an international conference on population and development (ICPD) and developed a new paradigm for reproductive health, the Cairo programme of action. Just as a new paradigm was needed to address the questions of population growth and development of the late 20

th century, a new

institutional framework emerged. At that same meeting, the developing countries endorsed the concept of Partners in Population and Development: South-South cooperation. PPD, launched at Cairo, recognized that the dominant capacity of implementing family planning programs lies in the developing countries, yet the usual mode for providing assistance was north-south. Partners developed a secretariat to “broker” arrangements for the horizontal transfer of technical and programmatic expertise from one southern country to another. Partners in Population and Development, is a non-profit, apolitical intergovernmental Alliance of developing countries bound by the values and principles of the Cairo PoA. PPD was further built on the principle that participation in this self-governing institution required a membership commitment by countries: eventually 21

1 countries joined, each committed to

providing dues annually. Headquarters were established in Dhaka, Bangladesh, and a small staff was brought on board. Over the next few years, the organization carried out its mandate to promote south-south cooperation, to represent the point of view of developing countries in international meetings, and to advocate for sexual and reproductive health, for family planning and for population and development as essential to achieving socioeconomic development and reducing poverty. PPD is currently working with 21 developing counties encompassing 54% of the world population. 11 of the members are in Africa including the countries of Benin, Egypt, The Gambia, Kenya, Mali, Morocco, Nigeria, Senegal, Tunisia, Uganda and Zimbabwe. Other countries are Bangladesh, China, India, Indonesia, Jordan, Mexico, Pakistan, Columbia, Thailand and Yemen.

Other main highlights about PPD include the fact that:

Board meetings offer an annual opportunity for intellectual and technical exchange and discussion at the ministerial level

High level involvement is supported by Partners Country Coordinators in each country

Exchanges have been fostered involving 17 institutions in 16 developing countries

Over 1000 leadership fellows have been developed

And a network exchange and clearing house has been established at headquarters to match institutions and experts.

PPD’s position was acknowledged when it was accorded Observer status at the UN in 2002, and given diplomatic recognition by its host government, the Government of Bangladesh, a year later.

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At the end of the twentieth century, a new development framework emerged from the Millennial Development Summit. The Summit spelt out 8 Millennium Development Goals (MDGs) emphasizing the importance of ending poverty and promoting social development and health, with specific targets and indicators for each goal. Among the goals, HIV/AIDS was identified as having become a health and funding priority. During that period, there was relatively less emphasis placed on family planning and even less on sexual and reproductive health and reproductive rights - the comprehensive Cairo agenda. Reproductive health, other than maternal mortality, was not recognized in the MDGs. Commitment to universal access to reproductive health was achieved at the World Summit of 2005, and a reproductive health target was subsequently added to the MDGs. The reproductive health and related problems facing Africa are unique to the continent both in magnitude and intensity. Almost three quarters of the world population live in Africa. Africa is the poorest continent on the planet with majority of its population living on less that $1 per day. All of the fifteen countries with the highest HIV/AIDS prevalence are in the African continent and majority of these are PPD members. Infant mortality, maternal mortality and population growth rates are the highest in the world. It is mainly due to this uniqueness that donors are giving a high priority to Africa. Because of lags in capitalizing on political commitment and in providing high-quality services, the prevalence of contraceptive use and access across Africa fall below levels observed in other regions. Yet, there have been recent advances in policy for reproductive health that suggest this is a promising time to redouble and focus efforts on the continent. The most exciting development has been the adoption of a continental Sexual and Reproductive Health Framework by the annual meeting of the African heads of state in Gabarone in 2007. This was based on an action plan prepared by technical experts of the Africa Union, assisted by the UNFPA and IPPF, and adopted by Ministers of Health in Maputo in the prior September. In addition, there are country examples that suggest readiness for further, more effective action. For example, legislators in Rwanda are discussing various population policies. Partners currently have eleven member countries in Africa. In order to capitalize on the political opening represented by the Maputo Plan of Action and deliver more efficient and appropriate support to the Africa continent, PPD opened a regional office in Uganda in February 2007. The possibility exists to use technical expertise in developing countries off and on the African continent to help channel policy opening into commitment of resources and ultimately to programs. Another factor in the current environment is the greater interest of donors in funding programs in Africa and the emergence of new important donors such as China.

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As a first step in consolidating the establishment of the Africa office and providing the road map for the operations of PPD Africa as a whole, PPD conducted a strategic planning workshop during the period February 23 – 26, 2007 in Sheraton hotel Kampala - Uganda. The resultant strategic plan is intended to among other things: Establish a common direction for the operations of the PPD Africa office in alignment

with the PPD global mandate.

Enhance the relevancy of organizational operations to what the organization stands for

Provide a foundation for operational planning e.g. Annual work programme and budget and detailed special projects

Act as a marketing document for resource mobilization

Enhance the image of the organisation

2.0 VISION, MISSION, CORE VALUES AND MANDATE OF PPD AFRICA

2.1 VISION A continent that meets its Reproductive Health needs promotes the Population and Development agenda and thereby address poverty, through South -South Cooperation

2.2 MISSION STATEMENT PPD Africa, as part of the global South-South inter-governmental alliance, provides a platform for the promotion of Reproductive Health, and Population and Development in Africa through: Policy dialogue Sharing of experiences and good practices Strengthening sub-regional networks.

2.3 CORE VALUES OF PPD AFRICA Partners for Population and Development recognize the interconnectedness between

RH, population and sustained economic growth for the attainment of sustainable development. This principle leads PPD to value people as the most critical resource for sustainable development.

PPD believes in fair markets and international trade, freedom from poverty, relief from unsustainable debt, and better quality of life for the people in our countries.

PPD is committed to equality and equity among the people in all countries particularly gender equality and the empowerment of women.

PPD respects and promotes a human rights approach and accompanying responsibility for access to services, products, information and technology in the fullest capacity provided by mankind for the benefit of human development, health including sexual and reproductive health and rights, freedom from hunger, poverty, illiteracy, unprecedented mortality with full respect for its diverse cultures, religions, ethnicities, races and geographical origins, member states sovereignty, political systems, structures and ideologies.

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PPD believes that its common voice, commitment and joint action in partnership can contribute to the highest human development for its people. Together it can contribute more than the sum without reservation.

PPD believes in South-South collaboration as a key strategy for human centered, balanced and sustained development for developing countries.

PPD upholds accountability to stakeholders promote good governance and open sharing of authenticated information. PPD adheres to its commitment to stakeholders, especially marginalized and vulnerable people. PPD strictly upholds its by-laws for organizational, administrative, managerial and governance principles and standards

2.4 MANDATE Promoting South–South cooperation and strengthening partnership with all

stakeholders/networks in the field of reproductive health, population and development

Mobilizing resources for Reproductive Health, Population and Development declarations/agreements including the implementation of ICPD/PoA, the MDGs, and the Maputo Plan of Action on Sexual Reproductive Health Rights(SRHR) in Africa, (particularly for south-south cooperation)

Facilitating need-based, demand-driven technical & capacity building support to both member and non-member countries in SRHR, Population and Development in Africa;

Enlarging the south-south cooperation by encouraging additional countries to join the Alliance;

Conducting evidence-based advocacy for sound policies and programs in the promotion of reproductive health, reduction of poverty, and ensuring just and equitable development;

Compiling, publishing and disseminating best practices in reproductive health, population and development; and creating appropriate fora for policy dialogues and sharing of experiences.

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3.0 SWOT ANALYSIS

3.1 STRENGTH Political

• Political commitment to South-South alliance, regular meetings at ministerial level. • UN observer status • Diplomatic status of PPD Secretariat in Bangladesh • Government of Uganda provides support for the office. • Already 11 out of 21 PPD member countries are in Africa.

Organizational • Existence of Partner Country Coordinators (PCCs) in member countries. • The new leadership in PPD Africa • Existence of sub-regional networks

Human resources

• Pool of experts who have been oriented for South-South assistance • Existence of a database for consultants • Group of middle managers trained in leadership skills

PPD Office in Africa • Existence of an African office • Strong support from the Government of Uganda • Africa office liable to be more cost effective in supporting South-South co-operation • Organization based in the Africa region can better address region-specific issues

including ownership, increased resources and socio-cultural issues

3.2 WEAKNESSES Political

• South-South concept is not well understood in the region. • Inadequate political commitment and support in member countries • Only 11 out of 54 countries of the region are affiliated to PPD.

Organizational

• New office with relatively small team of staff compared to the challenges ahead.

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3.3 OPPORTUNITIES Financial resources

• Emerging South-South Official Development Assistance (ODA) • Africa is a donor priority for example G8 • Resources from the private sector and philanthropy

Organizational

• Existence of regional and sub regional networks dealing with Reproductive Health, Population and Development and gender.

• Collaboration with intergovernmental, regional and international organizations including African Union (AU), African Population Commission (APC) and Regional Economic Commissions (RECs)

• Expansion of membership to more countries. Policy

• Existence of favorable policy frameworks and instruments including ICPD, MDGs, GABERONE and MAPUTO Plan of Action

• In many countries there is political will which can be translated into increased financial commitment and programme implementation.

• Increasingly improving governance on the continent Human resources

• Existence of expertise in Diaspora

3.4THREATS Economic and Financial

• RH is not prioritized in the budgets • HIV/AIDS programmes are supported at the expense of RH • Unfavorable socio-economic conditions including low levels of education and wide

spread poverty • Donor dependency

Political

• Weak political support in some countries Policy

• Lack of integration of Reproductive Health and HIV/AIDS programmes • Weak health systems and infrastructure

Information and communication • Poor communication technology in Africa • Distorted information • Myths and misconceptions

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Socio-cultural barriers

• Religious, community, traditional and other leaders who have opposing views on RH issues

• Negative beliefs and harmful practices including Female Genital Cutting/Mutilation (FGC/FGM), widow inheritance and sexual and gender based violence (SGBV)

Human Resources • Brain drain • Inadequate skilled human resource

4.0 STRATEGIC THRUSTS – SUMMARY DESCRIPTION On the basis of the situation analysis, vision, mission, core value mandates and SWOT Analysis 9 (Nine) strategic thrusts/ intervention areas were identified discussed and agreed on. Each of strategic thrusts has been taken through a process resulting into a number of inter-related components namely: a strategic thrust statement; a goal for that particular thrust; objectives flowing from the goal ; and a strategic frame work detailing foe each objective the broad strategies & activities, expected output/outcomes, indicators and their respective means of verification.

Resource mobilization

Partnership building and networking

Advocacy and policy dialogue

Capacity building / institutional strengthening / leadership development

Coordination of South-South cooperation in member countries

Transfer of best practices, expertise and technologies

Exchange of Reproductive Health commodities and supplies

Expansion of membership and coverage of PPD including recruiting priority countries

Identification of new modalities for South-South Cooperation

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5.0 STRATEGIC THRUST STATEMENTS AND FRAMEWORKS

5.1 RESOURCE MOBILIZATION

At the ICPD, experts estimated that the implementation of the plan of action will require $17 billion in 2000; $18.5 billion in 2005; $20.5 billion in 2010; $21.7 billion in 2015. It was further estimated that up to two third of the cost would be met by the countries themselves and one third from external resources. Following up on the ICPD, the donors’ community did not meet their commitments to the ICPD agenda. The resources flow concerning the implementation of the ICPD agenda indicates a shortfall in donors’ assistance for RH, and Population and Development. The unmet needs in the field of RH in Africa are increasing, while external assistance for the ICPD agenda is decreasing. To this end, countries are now left with no much choice but to increase domestic resources and /or designing other means to mobilize resources to meet quality RH needs of the population including improving maternal health, adolescent RH, contraceptive commodity security, reducing the incidence of HIV.AIDS and increasing the contraceptive prevalence rates. The shortage of resources has affected the ability of countries to meet the existing and emerging RH needs and therefore has adversely affected the RH status. Improved health status of the population is a major component in the socio-economic development agenda of a country. Governments are urged to commit increasing resources in their national budget to meet the health needs especially the RH needs of the country. The SUZHOU declaration of 27 October 2005 emphasized the principal responsibility for development of the government to mobilize sufficient national resources including those of private sector for investment in the social sectors including health sector. Further, countries could mobilize additional resources from bilateral and multilateral agencies as well as philanthropic to meet RH and population and development needs of their population. PPD Africa will provide the necessary support to assist countries in mobilizing adequate resources to meet the RH and P& D needs. RESOURCE MOBILIZATION Goal

Increased resources for RH in PPD member and priority countries

Objectives

1. Increase political commitment in prioritizing a national budget for RH for PPD member and priority countries.

2. Increase/ bring about the contribution of resources by the private sector to Reproductive Health in PPD member and priority countries

3. Increase/ bring about the contribution of resources by the Donors to Reproductive Health in PPD Africa member and priority countries

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RESOURCE MOBILIZATION Contd Objectives

Programme Strategies and Activities

Expected Output/Outcome

Indicators

Means of verification

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Programme Strategies and

Activities

Expected

Output/Outcome

Indicators


Increase political commitment in prioritizing a national budget for RH for member and priority countries Contd

Policy dialogue for increased budget allocation for R.H and integration of R.H and HIV/AIDS Partners with relevant agencies to organize sub regional workshops bringing together the National AIDS commission and RH programme managers: To discuss issues of

integration and coordination between the two programmes including resource sharing

To design a plan of action for

implementation including South-South cooperation

• PCCs to develop strategy plan

for increased allocation in national budget as well as resources from private sector and philanthropy

Increased budget

allocation to R.H

An agreed integration programme/plan

Sub regional

workshop reports

Level of increase in

national RH budget Number of sub regional

workshops conducted Adequacy of elements

in the integration plan

National Annual budgets Workshop reports Integration plan



Expected output

Indicators


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Increase/ bring about the contribution of resources by the Donors to Reproductive Health in PPD Africa member and priority countries

Carry out bilateral and

multilateral donor mapping grouping them into two categories: those already supporting PPD Africa and those and yet supporting PPD Africa activities.

Organize seminars or round

table conferences at sub regional and country levels separately for each category soliciting additional financial support from those already supporting PPP Africa and soliciting initial financial assistance from those not yet supporting PPD Africa activities.

Prepare and disseminate

advocacy materials containing messages for each category of donors. These to be used for personal advocacies.

Bilateral and multilateral donors identified

Increase in number of

donors Increased financial

and other resources support by bilateral and multilateral donor to PPD Africa activities including operations managed from the headquarters.

Seminar and round

table meeting reports

Number of bilateral and multilateral donors identified by country

Number of personal

advocacies done Number of types o

advocacy materials developed

Number of sub

regional and country level meetings done per year

Amount of financial

and other support coming to the organization

Donor mapping report Physical existence of

donor mapping materials

Seminar and meeting

reports Income Records of

PPD Africa office.

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5.2 PARTNERSHIP BUILDING & NETWORKING By its nature, PPD is a partnership enterprise as it was created to foster partnership among countries, institutions, and civil society organizations engaged in the promotion of reproductive health, population and development. It was conceived and brought up in response to the call of ICPD, back in 1994, for south-south cooperation. Increasingly, African countries are seeking ways to forge partnerships and networks as a way to foster progress in areas such as RH and population. PPD Africa is coming into existence at a time when PPD has accumulated considerable experience in partnership-building and partnership-management. PPD Africa will therefore carry further the tradition and experiences of the parent organization by strengthening the existing ones, building new partnership, and working very closely with all stakeholders/actors in its mandate areas. It believes that strong partnership will be critical for the success of its programmes and activities. Building partnerships /networks is therefore a key aim for PPD Africa. Through partnership countries in the region will be able to form a united front to address pressing RH and population and development issues within the continent including creating an enabling environment for the development of quality technical leadership, innovation, and sharing of resources and experiences.

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PARTNERSHIP BUILDING & NETWORKING

Goal Broad-based partnerships that will address SRH, population and development issues through established networks in the context of south-south cooperation

Objectives To enhance cooperation that will mobilize resources exchange information, share experiences, influence policy and decision making, speed up implementation of RH/PD programmes

Objectives

Strategies

Expected output/outcome

Indictors

Means of Verification

To enhance cooperation that will mobilize resources exchange information, share experiences, influence policy and decision making, speed up implementation of RH/PD programmes

Develop/ Strengthen new/ existing partnerships.

Signing/exchange MOU

Initiate and implement joint programs/projects/ activities.

Experience sharing

Organize/ participate/create in workshops seminars forums.

Undertake official experience sharing missions identify potential partnerships in member countries

Increased

collaboration with partners and regional networks.

Partners identified.

Number of MOUs signed,

Number of joint activities undertaken

Number of workshops organized

Signed MOUs PPD Africa Activity

Reports

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5.3 ADVOCACY AND POLICY DIALOGUE FOR SOUTH-SOUTH COOPERATION

Many international and regional conferences declarations have emphasized the importance of South-South Cooperation in meeting the RH needs and promoting Population and Development. However, the concept, benefits and modalities of South-South Cooperation are not well understood and appreciated. Consequently South-south cooperation modalities are underutilized and its full potential is not realized. Therefore, advocacy for South-south Cooperation is needed for it to become an integrated and important component of national, regional and international efforts for RH and Population and Development. Such advocacy efforts are needed at four levels: broad dissemination of the concept, within regional forums such as AU, RECS, and within countries. This would require development of appropriate multi media IEC Materials. PPD Africa can also be an important platform for policy dialogue to create favorable policy environment for RH and Population –Development using South-South modalities. However there are many agencies addressing policy issues. Therefore, PPD Africa needs to partner with these agencies for promoting favorable policy environment.

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ADVOCACY AND POLICY DIALOGUE FOR SOUTH-SOUTH COOPERATION Goal

The concept of South –South cooperation understood and adopted at different levels

Objectives 1. To increase level of understanding among individuals and within countries of the concept of South-south cooperation in the framework of PPD

2. To increase level of understanding of and support for the south-south cooperation within Regional networks and

selected key Regional institutions.

3. To create a favorable and enabling policy environment for south-south cooperation

Objectives Programme Strategies and Activities Expected output

/Outcome Indicators Means of Verification

1. To Increase level of understanding among individuals and within countries of the concept of South-south cooperation in the framework of PPD

Promotion of the concept at Regional level PPD Africa office develops

Advocacy strategy and plan including use of media for promoting the concept of south-south cooperation within the context of PPD throughout the Africa Region.

Implement plan using multimedia

materials such as Audio-Visual, Press Kits, web pages, testimonies, IEC materials etc

Promotion of the concept at country level PCCs develop and implement

Country level strategy and plan for promoting the south concept and its relevance to the R.H and population and development situation within the country

Regional and country level advocacy Strategies and plan documents developed

Multimedia advocacy and IEC materials

Countries and individuals within have a better understanding of South-South cooperation in the framework of PPD

Quality of Strategy and plan documents Number types of multi media materials developed Level of understanding of the concept of south – south cooperation within the region as a whole within individual countries.

Advocacy Strategy and plan documents Advocacy materials Country activity reports incorporating reports on advocacy activities.

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ADVOCACY AND POLICY DIALOGUE FOR SOUTH-SOUTH COOPERATION Contd. Objectives Programme Strategies and Activities Expected output

/Outcome Indicators Means of Verification

2. Increase level of understanding of and support for the south-south cooperation within Regional networks and selected key Regional institutions.

• Identify and select the Regional networks and Regional institutions

• Establish partnerships with selected regional networks and institutions

• In collaboration, plan for advocacy for south-south cooperation within the networks and institutions and their respective collaborators. The institutions aimed at are the Regional Economic Commissions and the African Development Bank.

• Memoranda of understanding in respect of partnerships with regional networks and selected regional institutions

• Increased understanding of the concept of south-south within the regional networks and regional institutions

• Possibility of increased financial support for PPD Africa from Regional institutions

• Number of partnerships formed with regional networks and regional institutions

• Level of

understanding of the concept of south – south cooperation within the region as a whole within individual countries.

Level of financial support for PPD Africa

Advocacy materials Country activity reports incorporating reports on advocacy activities.

3.To create a favorable and enabling policy environment for south-south cooperation

Form Partnership with Africa Union and RECs and use the partnerships to advocate for policy change in favor of South-South cooperation Participate in the AU and REC meetings

Increased support for RH and P & D in countries in the framework of South – South cooperation

Number of participations in the AU and RECs meeting per year Level of support for PPD Africa.

Memoranda of understanding

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5.4 CAPACITY BUILDING/INSTITUTIONAL STRENGTHENING/LEADERSHIP DEVELOPMENT

A successful implementation of reproductive health, population and development programmes requires enhanced institutional, technical, and human capacities at national, regional and global levels. Without the requisite capacity, it is very difficult to carry out effective advocacy campaigns, undertake planned activities, and live up to the expectation of stakeholders, partners, and to meet the needs of intended beneficiaries. In this regard, PPD Africa aspires to help member countries identify and address their respective capacity needs in the areas of reproductive health, population and development. At the same time, PPD Africa will build/strengthen its own institutional capacity so as to be able to fulfill its mandate.

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CAPACITY BUILDING/INSTITUTIONAL STRENGTHENING/LEADERSHIP DEVELOPMENT

Goal Enhance the capacity and leadership skills of PPD Africa member and selected non-member countries thereby empowering them to meet their RH needs and promote population & development

Objectives 1. To build the capacity of selected institutions within PPD Africa member/non-member countries to implement RH, PD, and poverty reduction programmes

2. To create a critical mass of leaders in member/non-member countries to influence policy change in the areas of RH & PD,

3. To strengthen the institutional capacity of PPD Africa office.

Objectives Strategies & Activities


Indictors


1.To Build The Capacity of selected Institutions Within Member/Non-Member Countries to implement RH, PD, and Poverty Reduction Programmes

Identify institutions with a potential for promoting R.H and population and development agenda

Determine the capacity of these

institutions to fulfill this role and identify existing gaps in terms of knowledge and skills, training learning materials, institutional/structural capability and in some cases infrastructure

Arrange to meet the identified

needs through such strategies as: - Upgrading the knowledge and skills of trainers in areas of R.H. Population and Development - Providing training materials - Providing advice on institutional arrangements

List of selected institutions by country

Status report on

selected institutions with recommendations on what needs to be done to increase the capacity of each institution to meet R.H and PD needs in the country

Increase in

knowledge and skills among trainers and trainees

Better institutional

arrangements

Number of institutions identified Adequacy of capacity assessment report Number of trainers and trainees trained Quality of training materials provided

Capacity assessment report Training reports Periodic activities/ reports.

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CAPACITY BUILDING/INSTITUTIONAL STRENGTHENING/LEADERSHIP DEVELOPMENT Contd

Objectives Strategies & Activities


Indictors


2.To create a critical mass of leaders in member/non-member countries to influence policy change in the areas of RH & PD,

Identify leadership training needs if not yet known

Review or prepare leadership training

package in line with identified needs Identify potential leaders in the area of

RH, PD Facilitate /arrange training programs in

visionary leadership for individual experts, MPs opinion leaders, community leaders and media influentials in the area of RH, PD.

PPD Africa facilitate training graduates

to advocate for policy change in their respective countries

A comprehensive statement on leadership training needs

An updated leadership

training module List of potential trainees

by country and category Enhanced advocacy

and leadership skills Policy change in favor

of R.H and PD in individual countries

Adequacy of training

module Number of people

trained Number and type of

policies changed

Training module

Training reports

Periodic reports

Comparison of new and

old policies

3. To strengthen the institutional capacity of PPD Africa office.

Staff recruitment

Assess staffing needs and determine positions required

Develop job descriptions and person specifications for established positions

Recruit staff to fill the established positions

Procurement of equipment Assess materials and equipment

requirement Procure the materials and equipment

Sufficiently staffed and equipped office

Number of personnel Recruited versus positions established Number of materials

and equipment procured versus the list of materials and equipment established from the assessment.

Payroll records office inventory

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5.5 COORDINATION OF SOUTH-SOUTH COOPERATION IN MEMBER COUNTRIES

In spite of the general impressive achievements in the area of South-South cooperation, some of the programmes have not achieved desired results in member countries essentially because of lack of coordinated efforts and effective monitoring mechanisms. Networking with the private sector has suffered from low representation and involvement. The private and public sector partnership has for long remained inactive. Most of the existing regional networks have remained dormant and have not played the desired catalyst role for the promotion of South-South cooperation. Regional work plans have either not been implemented or defective in conception. Well intentioned PCCs have suffered from either inadequate work plan or insufficient orientation and training on coordination and monitoring mechanisms. Hence, there is need to enhance public and private partnerships, reinforce existing and new networks, promote joint and meaningful Regional planning, empower PCCs and develop effective programmes with built in monitoring and coordination mechanisms.

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COORDINATION OF SOUTH-SOUTH COOPERATION IN MEMBER COUNTRIES

GOAL

Coordinated efforts and activities of member countries for South-South Cooperation

OBJECTIVES

1. To Strengthen public/private partnerships and sub regional networks

2. To Enhance efficient and effective utilization of resources - both human and financial

3. To Develop a monitoring and evaluation mechanism to oversee South-South activities in the region

Objectives



Indicators


1.To Strengthen public/private partnerships and sub regional networks

Organize meetings targeting both

public and private sectors Develop and implement regional

work plans Share information on South-south

cooperation activities and enhance the communication network

Train and orient PCCs for better coordination

Public and private

partnerships reinforced

Better coordination of

regional activities Better understanding

of South-South collaboration

PCCs empowered to

coordinate

Increased public an

private sector collaboration

Regional work plan

developed and implemented

Stronger

communication network

-No. of website hits

No. of PCCs

trained/oriented

MOUs signed

Joint activity reports

Work plan document

Evaluation report

Publications - including

Newsletters and reports report from the web

master Training report

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COORDINATION OF SOUTH-SOUTH COOPERATION IN MEMBER COUNTRIES Contd

Objectives


Expected

Output/Outcome

Indicators


2.To Enhance efficient and effective utilization of resources - both human and financial

Effective Management of human resources

Develop/adapt staff regulations

Assess human resource requirements at PPD Africa office and in member countries (the latter for PCCs only)

Fill gaps detected and remove redundancies

Train orient staff for their respective roles

Deploy staff and supervise their performance

Appraise staff periodically and use outcome to improve their performance

Effective Management of financial resources

Develop/adapt financial procedures and regulations for PPD Africa

Put the regulations in effect once approved

Appoint Auditors for PPD Africa and ensure annual audit of accounts

Kind of staff handbook

High staff productivity

Low or non staff turnover

Document containing financial regulations

Annual audited accounts

Funds used for intended purposes

Quantity and quality of work produce by staff

Rate of attrition of staff

Quality of financial regulations

Comments of auditors

Annual plans

Annual Reports

Staff appraisal reports

Staff list

Audited accounts Activity/ project budges contained in Annual plans

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COORDINATION OF SOUTH-SOUTH COOPERATION IN MEMBER COUNTRIES Contd Objectives



Indicators


3.To Develop a monitoring and evaluation mechanism to oversee South-South activities in the region

Develop monitoring and evaluation guidelines/ strategy

Source technical assistance/ consultancy services to assist in setting up a system

Form a task force to work with TA provider

Develop the guidelines

Train staff in the application of the strategy Identify trainees including programme

Country coordinators and possibly some from partner organizations

Conduct training

Prepare report on training

Utilize the guidelines

Conduct Monitoring and Evaluation

Compile issues for monitoring and evaluation for each programme on the ground

Develop monitoring and evaluation indicators and tools at appropriate times

Carry out monitoring on a continuous basis and evaluation at selected periodic points

Compile monitoring and evaluation reports at appropriate times

A monitoring and evaluation strategy document

Cadre of staff trained in monitoring and evaluation

A programme enriched through monitoring and evaluation

Quality of evaluation strategy

Number of staff trained

A focused programme delivering services that PPD- Africa is expected to deliver.

Comments of users of the evaluation strategy Training report Programme monitoring and evaluation reports

29

5.6 TRANSFER OF BEST PRACTICES, EXPERTISE AND TECHNOLOGIES Not withstanding the existence of PPD for over 10 years the concept of South-South cooperation is not well understood especially in the Africa region. Some of the top policy and decision makers are either unaware or lack adequate commitment on South-South cooperation as a key route for the attainment of goals of ICPD as well as the MDGs. In addition donor funding for the promotion of South-South cooperation has not all together been appreciative. Official Development Assistance (ODA) promised by OECD countries has fallen short of expectations and consequently impacted negatively on South-South cooperation activities. South-South cooperation entails among other things effective transfer of expertise and technologies on issues of sexual and reproductive health and population and development, among developing countries. To this end, it is important to conduct appropriate research and document best practices to be shared among PPD member countries. There is also a need to galvanize efforts among policy/decision makers, parliamentarians, donor agencies and the media in PPD Africa member countries in order to create an enabling environment for South-South cooperation.

30

TRANSFER OF BEST PRACTICES, EXPERTISE AND TECHNOLOGIES

GOAL

Enable PPD Africa member countries to learn from each other and improve their reproductive health programmes through transfer of best practices, expertise and technologies

OBJECTIVES

1. To raise the awareness of donors about the need for financial support for transfer of best practices, expertise and technologies among PPD member countries.

2. To mobilize ministers and high level policy makers in PPD Africa member countries to support transfer of best

practices, expertise and technologies among their respective countries.

3. To increase the capacity / knowledge and skills of selected relevant personnel in member countries in areas of RH, FP

and P & D

4. To facilitate research for the integration of Reproductive Health and HIV/AIDS

5. To Document and disseminate best practices on the Integration of RH and HIV/AIDS; and promote the concept of integration

Objectives



Indicators


1. To raise the awareness of donors about the need for financial support for transfer of best practices, expertise and technologies among PPD member countries.

Round table meetings and /or seminar with key current and prospective PPD Africa donors

Increased allocation of resources for transfer of best practices, expertise and technologies among PPD member countries.

Amount of resources committed and given for transfer of best practices, expertise and technologies among PPD member countries.

Press reports PPD Africa financial accounts

31

TRANSFER OF BEST PRACTICES, EXPERTISE AND TECHNOLOGIES Contd

Objectives



Indicators


2. To mobilize ministers and high level policy makers in PPD Africa member countries to support transfer of best practices, expertise and technologies among their respective countries.

PPD Africa staff to visit member countries and selected non member countries to sensitize stakeholders about south - south cooperation Hold high level meetings with

ministers, policy makers, technical heads and the media.

Hold parliamentary dialogues Guide the Partner Country

Coordinators (PCCs) to use the World Population Day to spread the message.

Declared commitment to support south – south cooperation in respect of activities pertaining to transfer of best practices, expertise and technologies among their respective countries.

No. of countries declaring commitment to support exchange

Records of meetings Media reports Declarations signed

3 To increase

the capacity of

selected relevant

personnel in

member

countries in areas

of RH, FP and P

& D

Plan and conduct various capacity building activities at regional and country level as appropriate Short training courses Seminars Field Exchange visits/ study tours Sending people to relevant

conferences Institute internship and fellowships

programmes

Existence of a Critical mass of RH and Population and Development professionals

No. of skilled experts No. of Technology

transfer activities carried out by ex-trainees

Training reports

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TRANSFER OF BEST PRACTICES, EXPERTISE AND TECHNOLOGIES Contd

Objectives



Indicators


4.To increase

the capacity of

selected relevant

personnel in

member

countries in areas

of RH, FP and P

& D

Strengthen capacity building institutions within PPD Africa member countries Strengthen centers of excellence

and other selected relevant training institutions in member countries

Initiate and support a net working

mechanism among the training institutions

Key empowered capacity building institutions within member countries

No. of centers of

excellence No. of other training

institutions empowered to promote the work of PPD Africa

A functioning

networking system between empowered capacity building institutions

Reports

33

TRANSFER OF BEST PRACTICES, EXPERTISE AND TECHNOLOGIES Contd Objectives



Indicators


4.To facilitate research for Integration of RH and HIV/AIDS Contd

Identify and draw up a list of research issues to address

In collaboration with relevant country member states where necessary develop a research proposal for each identified issue at an appropriate time

Mobilize resources for conducting research

Conduct research at regional or country level as the case may be

Prepare research report Disseminate research findings to PPD

Africa member stats through different channels.

Information for

reviewing existing integration programmes and planning future programmes generated

Better planned

integrated programmes within PPD Africa member countries

No of research reports

Quality of research

reports No of country level

reports integrated

Research reports

Programme plans at

country level

5.To Document and disseminate best practices on the Integration of RH and HIV/AIDS; and promote the concept of integration

Identify best practices in respect of Integration of RH and HIV/AIDS within PPD Africa and PPD member countries in other regions

Organize for the documentation of

identified practices Disseminate the documented practices

to PPD Africa member countries through various channels

Document and disseminate

commonalities between RH and HIV/AIDS

Carry out advocacy for integration

among policy makers and service providers

Integrated programmes on the ground Better understanding of the linkage between RH and HIV/AIDS Increased commitment to integration on the part of policy makers and service providers

No of integrated programmes No. of best practices documented No. of service providers offering integrated services No. Declared statements from policy makers

Documentation Reports, Documentaries Service statistics Press reports

34

5.7 REPRODUCTIVE HEALTH COMMODITIES AND SUPPLIES SECURITY As a result of the success of the efforts to promote reproductive health the number of people using reproductive health services in Africa has increased. The number of those in need of using reproductive health services but unable to access them is also on the rise. Increased demand for diagnosis, treatment and prevention of sexually transmitted infections, including HIV/AIDS is also contributing to rising requirements for reproductive health commodities including condoms. Other factors contributing to the shortfalls include changing method mix, insufficient local governments’ budget and inadequate logistics capacity. PPD africa may not be able to resolve all the problems of R.H commodity shorteges but can certaily contribute to the alleviation of commodity insecurity in its member countries. Two key things PPDAfrica can do include mobilising addtional resources for reproductive health commodities and supplies and facilitating echange of such commodities among member countries. Goal: Increased availability, accessibility, and affordability of reproductive health commodities within the PPD Africa Member countries

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REPRODUCTIVE HEALTH COMMODITIES AND SUPPLIES SECURITY

GOAL

Increased availability, accessibility, and affordability of reproductive health commodities within the PPD Africa Member countries

OBJECTIVES

1. To mobilize additional resources for R.H commodities and supplies

2. To facilitate the exchange of reproductive health commodities and supplies

Objectives



Indicators


1.To mobilize additional resources for R.H commodities and supplies

Mobilize support of stakeholders /donors to advance issues of RH commodities and supplies at the regional and national level Organize meetings with major

donors to lobby for increased financial support for R.H commodities and supplies

Organize meetings with relevant government representatives at country level to lobby for budgetary provision or increased budgetary allocation for R.H commodity and supplies.

More financial resources from donors and governments available for R.H commodities and supplies

Increased political support for the R. H commodities and supplies agenda.

Percentage increase in resources

No.of donors committing resources for RHCS

No. of governments committing resources or additional resources for RHCS

No. of governments recognizing contraceptives and antiretrovirals as essential drugs

Reports of meetings Donor and government

budgets

36

REPRODUCTIVE HEALTH COMMODITIES AND SUPPLIES SECURITY Contd

Objectives



Indicators


2.To facilitate the exchange of reproductive health commodities and supplies among member countries

Establish networks with

manufacturers of RH commodities in different member states

Negotiate and draw

memoranda of understanding between public and private sectors

Facilitate movement of

commodities to countries where they are required.

More exchange of

commodities More collaborations

with the pubic and private sector

Increased funding for

RH supplies and commodities

Reduced gaps

between the demand and supply of reproductive health commodities and supplies in member states.

No. and type of

commodities exchanged

No. of institutions that

have signed the memorandum of understanding

Amount of funds

Mobilized.

Delivery vouchers Transit documents

Memoranda of

understanding signed Minutes of the meeting

Report and press clips

37

5.8 EXPANTION OF PPD AFRICA MEMBERSHIP INCLUDING RECRUITING PRIORITY COUNTRIES As indicated elsewhere, PPD is composed of 21 countries, of which 13 are from the African Continent. Though the number of African countries accounts for over 50 per cent of the global membership, it accounts only for a fifth of the countries in Africa. Increasing the number of countries will not only broaden the resource base of PPD, but will help diversify the experiences, pool of expertise, and approaches to reproductive health, population and development issues in Africa. It is for this reason that PPD Africa wishes to expand the membership base through the admission of additional countries based on established selection criteria.

Goal An enlarged membership of PPD Africa.

Objectives

To broaden the resource base and to diversify/enlarge the pool of expertise and experiences in SRH, population and development in Africa

Objectives

Strategies


Indictors


To broaden the resource base and to diversify/enlarge the pool of expertise and experiences in SRH, population and development in Africa.

Advocacy and promotion and promotion of PPD Africa Signing/exchange MOU Initiate and implement joint programs/projects/ Activities potential new members Organize/ participate/ workshops seminars forums in and with potential new members Undertake official experience sharing missions potential identify potential partnerships in member countries

Increased membership

Number of countries enrolled

Membership records / Reports

38

5.9 SOUTH – SOUTH COOPERATION MODALITIES Many developing countries have tackled issues of reproductive health, population and development and a number of them have had successes of varying degrees. During the International Conference on Population and Development (ICPD) in Cairo in 1994, it was agreed that there is a need for countries which have some experiences to have modalities as to how these experiences could best be shared. Since 1995, when Partners in Population and Development (PPD) were formed, PPD has become a relatively strong network made up of 21 countries which have shared experiences in the field of RH, P & D as an intergovernmental alliance. On the African continent, there exists some opportunities to carry out this experience sharing using new modalities including linkages with AU, RECs and regional and sub regional networks. Others modalities could include new and innovative ways to involve at country levels better focused intra-country relationships between PCCs in member countries and focal persons in priority African countries. Goal

A set of well articulated South – South cooperation modalities

Objectives To identify new modalities for South-South cooperation

Objectives Programme Strategies and Activities Expected output/

outcome Indicators Means of

Verification Identify new modalities for South-South cooperation

• Conduct expert group meetings on south-south cooperation

• Consult key stakeholders, (e.g. PCCs, Focal persons in priority and potential member countries) on new modalities in South-South cooperation.

• Sharing information on South – South cooperation operations

• Develop and write up south-south

cooperation modalities for distribution and use

• Reports on consultation meetings

• South-south

cooperation modalities document

• Smooth operations of PPD Africa

Number of expert group meetings on South-South cooperation

Adequacy of

modalities developed

Number of meetings/visits between the PPD Africa director and PCCs

Modalities document

Consultation

meeting reports PPD Africa

activity reports

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6.0 KEY STEPS IN IMPLEMENTATION Establish a functioning Africa office

Consult key stakeholders including donors to refine the Strategic Plan

Develop an indicative annual work plan

Develop proposals for funding

Organize consultations with the PCCs and other strategic partners to disseminate to them the Strategic Plan and identify their roles for ownership

Disseminate the Strategic Plan to stakeholders

Undertake consultative and advocacy missions.

7.0 VISION OF SUCCESS What difference are we making? How do we know we are making a difference?

Increased resources mobilized for RH and P&D at various levels including national, regional and international level.

More leaders involved in RH, P&D

Demonstrate concrete benefits for at least one country from South-South cooperation in PPD framework.

More member countries within Africa joining PPD

More countries networking and learning from each other in the context of South-South cooperation including functional regional and sub regional networks.

Improved RH status in member countries

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